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Home My WebLink About#01 - 09-19-17 City Council Meeting MinutesCITY OF LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2017 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Pearson called the meeting to order at 7:02 pm. PRESENT: Mayor Mike Pearson and Councilmembers Justin Bloyer, Julie Fliflet, Jill Lundgren and Christine Nelson Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Planning Director Becker, Fire Chief Malmquist, and City Clerk Johnson. APPROVAL OF AGENDA Item 17, “Approve Hire of Four Part Time Firefighters” and Item 18, “Approve Burn Agreement” were moved to the end of the Regular Agenda. Councilmember Bloyer, seconded by Councilmember Nelson moved TO APPROVE THE AGENDA AS AMENDED. Motion passed 5 – 0. ACCEPT MINUTES Minutes of the September 5, 2017 Regular Meeting were accepted as presented. PUBLIC COMMENTS/INQUIRIES Isaac Nightingale, Tapestry resident and Mounds Park Academy Jr. High Student Council President, spoke in favor of mountain biking in Sunfish Lake Park. PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements 3. Accept August 2017 Assessor’s Report 4. Accept August 2017 Building Department Report 5. Accept August 2017 Fire Department Report 6. Accept August 2017 Public Works Department Report 7. Approve Safe Assure Contract Renewal 8. Approve Private Development Security Reductions – Inwood PUD 1st & 2nd Additions; LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2017 Page 2 of 5 9. Approve Easton Village Park LOC Reduction 10. 2017 Seal Coat Project – Pay Request No. 2 (FINAL). 11. Old Village Ph3 Street & Utility Improvements – Approve Pay Request No. 3. 12. 2017 Street Improvements – Change Order No. 2. 13. 2017 Street Improvements – Approve Pay Request No. 3. 14. Inwood Water Tower (No. 4) – Approve Pay Request No. 12. 15. Street Maintenance and Capital Improvement Program – Authorize Geotechnical Services. 16. Approve Danielson Settlement Agreement 17. Approve Hire of Four Part Time Firefighters 18. Approve Burn Agreement 19. Approve Hire of City Planner 20. Approve Change Order No. 1-Lions Park Improvement Project 21. Approve Appointment of Michelle Whitman to the Human Resources Committee Councilmember Bloyer, seconded by Mayor Pearson moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0. ITEM 22: Royal Golf Development Agreement Planning Director Becker reviewed the proposed Development Agreement, noting conditions to be met by the developer. Jim Johnston spoke on behalf of the developer and asked for removal of the condition of additional approval from Valley Branch Watershed District in order to speed up the process. Administrator Handt and City Engineer Griffin commented on the need for Valley Branch approval. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO ADOPT RESOLUTION 2017-096 APPROVING THE DEVELOPMENT AGREEMENT FOR ROYAL GOLF CLUB AT LAKE ELMO FINAL PLAT. Motion passed 5 - 0. ITEM 23: Northport Development Agreement Planning Director Becker reviewed the proposed Development Agreement, noting requirements added to the standard agreement that are specific to the Northport development. Mayor Pearson, seconded by Councilmember Nelson, moved TO ADOPT RESOLUTION 2017-094 APPROVING THE DEVELOPERS AGREEMENT FOR NORTHPORT. Motion passed 4 – 0 – 1. (Fliflet – abstain) ITEM 24: Hidden Meadows Denial of Final Plat Extension Planning Director Becker reviewed previous action taken by the City. Councilmember Bloyer, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION 2017-094 DENYING A FINAL PLAT EXTENSION REQUEST FOR HIDDEN MEADOWS 2ND ADDITION TO APRIL 30, 2018. Motion passed 4 – 1. (Fliflet – nay) LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2017 Page 3 of 5 Councilmember Fliflet stated that denying the extension is not in the best interest of the City at his stage in the process with this developer. ITEM 25: 2017 Street Improvements – Call for Hearing on Proposed Assessment City Planner Griffin provided a brief update on the project, noting that the City is able to reduce the initial assessment figures due to favorable construction costs. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO APPROVE RESOLUTION 2017-100, A RESOLUTION DECLARING COSTS TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR THE HEARING ON THE PROPOSED ASSESSMENT FOR THE 2017 STREET IMPROVEMENTS. Motion passed 5 – 0. ITEM 26: Inwood Trunk Watermain Improvements – Call for Hearing on Proposed Assessment City Planner Griffin reviewed the project scope and the two properties meeting the threshold for assessment. Councilmember Lundgren, seconded by Councilmember Bloyer, moved TO APPROVE RESOLUTION NO. 2017-099; A RESOLUTION DECLARING COSTS TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR THE HEARING ON THE PROPOSED ASSESSMENT FOR THE INWOOD TRUNK WATERMAIN IMPROVEMENTS. Motion passed 5 – 0. ITEM 27: Old Village Phase 2 (CSAH 17) Improvements – Call for Hearing on Proposed Assessment City Engineer Griffin reviewed final project costs and assessment methodology. Councilmember Bloyer, seconded by Councilmember Lundgren, moved TO APPROVE RESOLUTION NO. 2017-098; A RESOLUTION DECLARING COSTS TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR THE HEARING ON THE PROPOSED ASSESSMENT FOR THE OLD VILLAGE PHASE 2 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS. Motion passed 5 – 0. ITEM 28: Preliminary 2018 General Fund and Annual Budget, Tax Levy and Public Hearing Date City Administrator Swanson provided background information on the budget process and noted adjustments made to the initial draft budget at the direction of the City Council and also due to additional information received. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2017 Page 4 of 5 Councilmember Bloyer, seconded by Councilmember Nelson, moved TO ADOPT RESOLUTION 2017-095 APPROVING 2018 PRELIMINARY GENERAL FUND BUDGET, 2018 PRELMINARY PROPERTY TAX LEVY, AND SETTING PUBLIC HEARING DATE FOR THE 2018 BUDGET AND 2018 FINAL PROPERTY TAX LEVY FOR TUESDAY, DECEMBER 5, 2017 AT 7:00 P.M. Councilmember Lundgren, seconded by Councilmember Bloyer, moved TO ADD THE FOLLOWING ITEMS BACK INTO THE 2018 BUDGET: $17,000 FOR CLEAN UP DAY, INCREASE THE ENVIRONMENTAL COMMITTEE BUDGET TO $2,500 AND INCREASE THE BUDGET FOR THE NEWSLETTER TO $5,000. Motion failed 2 – 2 – 1. (Pearson, Nelson – nay, Fliflet – abstain) Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO MAINTAIN THE SAME TAX LEVY IN 2018 AS THE CURRENT YEAR WITH NO INCREASE. Motion failed 2 – 3. (Pearson, Bloyer, Nelson – nay) Primary motion passed 3 – 2. (Fliflet, Lundgren – nay) ITEM 17: Approve Hire of Four Part Time Firefighters Brief discussion held concerning availability of the applicants. Councilmember Lundgren, seconded by Councilmember Nelson, moved TO APPROVE A JOB OFFER TO PAUL JORGENSEN, JEREMY PENMAN, DOMINIC JARA AND LARRY CORNELL AS PART TIME FIREFIGHTERS. Motion passed 5 – 0. ITEM 18: Approve Burn Agreement Fire Chief Malmquist provided a summary of the agreement and training to be held at the property Mayor Pearson, seconded by Councilmember Bloyer, moved TO APPROVE THE TRAINING BURN BUILDING USE AGREEMENT BETWEEN GREGORY MILLER, THE CITY OF LAKE ELMO AND THE LAKE ELMO FIRE DEPARTMTNER FOR 8139 38TH ST. N., LAKE ELMO. Motion passed 5 – 0. COUNCIL REPORTS Mayor Pearson: No report. Councilmember Nelson: Attended groundbreaking and board meeting for the Sally Manzara Nature Center. Councilmember Lundgren: Received calls regarding development questions. Councilmember Bloyer: No report. Councilmember Fliflet: Thanked those who sent condolence messages for the loss in her family. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2017 Page 5 of 5 STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Attended workshop on the St. Croix River regarding water quality and will share resources from the workshop on the City’s website. City Clerk Johnson: Working on transitioning tasks to the new Assistant City Administrator. City Attorney Sonsalla: Working on Royal Golf documents and related negotiations, Northport development. Reported on the hearing in the Rosso case, expecting a decision in 90 days. Planning Director Becker: New City Planner will start tomorrow. City Engineer Griffin: No report. Finance Director Swanson: Available for questions regarding the 2018 budget. Meeting adjourned at 8:43 pm. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Mike Pearson, Mayor _______________________________ Julie Johnson, City Clerk