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HomeMy WebLinkAbout#08 - Master Joint Powers Agreement Authorized Agency_and Subscriber AmendmentSTAFF REPORT DATE: November 7, 2017 CONSENT ITEM #: 8 TO: Mayor and City Council FROM: Jake Foster, Assistant City Administrator AGENDA ITEM: Adopt the Proposed Resolution 2017-120 to Approve State of MN Master Joint Powers Agreement Authorized Agency, and Court Data Services Subscriber Amendment to CJDN Subscriber Agreement BACKGROUND: The City’s prosecuting attorney firm, Johnson and Turner has requested that the City Council adopt a Resolution 2017-120 approving the State of MN Master Joint Powers Agreement Authorized Agency, and Court Data Services Subscriber Amendment to CJDN Subscriber Agreement. These agreements are required to continue to permit Johnson and Turner to utilize and electronically access court records and court documents through the State’s Criminal Justice Data Communications Network (“CJDN”). ISSUE BEFORE COUNCIL: Should the city adopt the Resolution 2017-120 to approve the State of MN Master Joint Powers Agreement Authorized Agency, and Court Data Services Subscriber Amendment to CJDN Subscriber Agreement? PROPOSAL DETAILS/ANALYSIS: The State of MN Master Joint Powers Agreement Authorized Agency, and Court Data Services Subscriber Amendment to CJDN Subscriber Agreement allow the City’s prosecuting attorney to access court documents electronically on behalf of the City. The City Council has approved these documents before; this request is to reapprove the Master Joint Powers Agreement and the Amendment to the CJDN Subscriber Agreement. FISCAL IMPACT: None RECOMMENDATION: Staff recommends adoption of Resolution 2017-120 to approve the State of MN Master Joint Powers Agreement Authorized Agency, and Court Data Services Subscriber Amendment to CJDN Subscriber Agreement. If this request is removed from the Consent Agenda, the following motion may be used: “Motion to adopt the Resolution 2017-120 to approve the State of MN Master Joint Powers Agreement Authorized Agency, and Court Data Services Subscriber Amendment to CJDN Subscriber Agreement” Resolution 2017-120 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION 2017-120 RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF LAKE ELMO ON BEHALF OF ITS CITY ATTORNEY AND ARRESTING AGENCY WHEREAS, the City of Lake Elmo on behalf of its Prosecuting Attorney and Arresting Agency desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Lake Elmo on behalf of its Prosecuting Attorney and Arresting Agency, are hereby approved. 2. That the Washington County Sheriff, William M. Hutton, or his or her successor, is designated the Authorized Representative for the Arresting Agency. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 3. That the City Prosecutor, Sarah B. Sicheneder, or her successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Sarah B. Sicheneder, David K. Snyder, or any attorney at Johnson/Turner Legal is appointed as the Authorized Representative’s designee. 4. That Mike Pearson, the Mayor for the City of Lake Elmo, and Julie Johnson, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. Passed and Adopted by the Council on this _____ day of _________, 2017. Resolution 2017-120 CITY OF LAKE ELMO _________________________________ By: Mike Pearson Its Mayor ATTEST:____________________________________ By: Julie Johnson Its City Clerk