The URL can be used to link to this page

Home My WebLink About#17 - 2018 Street Imp -Approve Report STAFF REPORT DATE: November 7, 2017 REGULAR Item #: 17 AGENDA ITEM: 2018 Street Improvements – Resolution Receiving Feasibility Report and Calling Hearing on Improvement SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Brian Swanson, Finance Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept the Feasibility Report and call a public hearing for the 2018 Street Improvements to be held at the December 5, 2017 Council meeting? BACKGROUND: On August 15, 2017, the City Council authorized the preparation of a feasibility report for the 2018 Street Improvements. The streets selected for improvement in 2018 are in accordance with the City’s Street Capital Improvement Program which provides for the long-term planning and management of street and transportation infrastructure throughout the City. PROPOSAL DETAILS/ANALYSIS: This Feasibility Report has been prepared to address street and drainage improvements programmed for construction in 2018. The report serves to identify the necessary improvements, the estimated project costs, and to consider the assessment of a portion of the project costs to properties adjacent to and benefitting from the improvements. The proposed project includes street reclaim improvements for the following street segments located in the south portion of the tri-lakes area, consisting of approximately 2.0 miles of local streets: • Jane Road North, from Lake Jane Trail North to Jamaca Avenue North. 3,400 LF • Jane Court North, from Jane Road North to dead end. 1,500 LF • Jamaca Avenue North, from Jane Road North to Jamaca Avenue North. 1,300 LF • Jerome Avenue North, from 49th Street North to 53rd Street North. 1,200 LF • Jerome Avenue Court North, from Jerome Avenue North to dead end. 650 LF • 53rd Street North, from Jamaca Boulevard North to 9480 53rd Street North. 2,100 LF The timing of these street improvements was determined by the City’s pavement management program. Upon review of the necessary street improvements, staff also reviews the street drainage systems and existing public utilities. In addition to the street improvements, the scope of this Report includes storm sewer casting replacement and storm sewer or drainage upgrades to prevent water from standing on or along the new street pavements. As part of the improvements the existing bituminous curb will be replaced with new concrete curb and gutter to improve drainage, improve the construction quality, and provide edge control to protect and extend the service life of the new bituminous surface. The total estimated project cost is $1,229,000. The improvements would be partially assessed against the benefitting properties consistent with the City’s Special Assessment Policy. Street and drainage improvements are assessed at a rate of 30% of the total project costs for residential properties using a unit method. Residential properties are considered to provide an equal demand on street use and are therefore assessed on a per unit basis. The remaining 70% of the project costs are paid through the City general fund. Residential properties along Jane Road North, Jane Court North, Jamaca Avenue North, Jerome Avenue North, Jerome Avenue Court North, and 53rd Street North with direct access to the street are included as benefitting properties. Each property is assessed one unit unless the property has the ability to be subdivided using the current underlying land use and zoning regulations. The City planning department reviews larger parcels to determine if a parcel can be subdivided and the number of lots that could be obtained. Assessments for street and drainage improvements will be levied over a 15-year period. Assessments will be charged an interest rate of 1% over the bond rate for the project. In addition to the recommended improvements, the estimated project costs and the proposed assessments, this report addresses the permitting requirements and the easement and right-of-way acquisition needed to implement the improvements. The feasibility report findings and recommendations will be further presented at the meeting. FISCAL IMPACT: The total estimated project cost is $1,229,000. with $377,500 paid through special assessments and the remaining $851,500 paid through the general tax levy. RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2017-125, receiving the Feasibility Report and calling a public hearing for the 2018 Street Improvements. The recommended motion for this action is as follows: “Move to approve Resolution No. 2017-125, receiving the Feasibility Report and Calling a Public Hearing for the 2018 Street Improvements.” ATTACHMENTS: 1. Resolution 2017-125 Receiving Report and Calling for Hearing on Improvements. 2. Notice of Hearing on Improvement. 3. Location Map. 4. Project Schedule. 5. Feasibility Report (available for review at City Hall). CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-125 A RESOLUTION RECEIVING A FEASIBILITY REPORT FOR THE 2018 STREET IMPROVEMENTS AND CALLING HEARING ON IMPROVEMENT WHEREAS, pursuant to City Council authorization, adopted on August 15, 2017, a feasibility report has been prepared by FOCUS Engineering, Inc. for the 2018 Street Improvements; and WHEREAS, the feasibility report recommends that benefitting properties be assessed all or a portion of the cost of the improvements pursuant to the City’s Special Assessment Policy and Minnesota Statutes, Chapter 429; and WHEREAS, the feasibility report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED, 1. That the City Council will consider the improvements in accordance with the report and the assessments of the abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statues, Chapter 429 at an estimated total project cost of $1,229,000. 2. A public hearing shall be held on such proposed improvements on the 5th day of December, 2017, in the council chambers of the City Hall at or approximately after 7:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTH DAY OF NOVEMBER, 2017. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk CITY OF LAKE ELMO NOTICE OF HEARING ON IMPROVEMENT 2018 STREET IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will meet in the council chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, December 5, 2017, to consider the making of the following improvements, pursuant to Minnesota Statutes, Sections 429.011 to 429.111; Street and drainage improvements including a new bituminous pavement supported by a renewed recycled aggregate base with new concrete curb and gutter, and a repair or restoration of the existing street drainage system for the following streets: • Jane Road North, from Lake Jane Trail North to Jamaca Avenue North. • Jane Court North, from Jane Road North to dead end. • Jamaca Avenue North, from Jane Road North to Jamaca Avenue North. • Jerome Avenue North, from 49th Street North to 53rd Street North. • Jerome Avenue Court North, from Jerome Avenue North to dead end. • 53rd Street North, from Jamaca Boulevard North to 9480 53rd Street North. The area proposed to be assessed for these improvements include properties abutting the above referenced streets or properties that gain direct driveway access from the above referenced streets. The estimated total cost for the project is $1,229,000. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desiring to be heard with reference to the proposed improvements will be heard at this meeting. DATED: November 7, 2017 BY ORDER OF THE LAKE ELMO CITY COUNCIL Mike Pearson, Mayor (Published in the Oakdale/Lake Elmo Review on November 15, 2017 and November 22, 2017) PROJECT SCHEDULE CITY OF LAKE ELMO 2018 STREET IMPROVEMENTS PROJECT NO. 2017.156 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 OCTOBER 2017 AUGUST 15, 2017 Council authorizes Feasibility Report. NOVEMBER 7, 2017 Presentation of Feasibility Report. Council accepts Report and calls Hearing. DECEMBER 5, 2017 Public Improvement Hearing. Council Orders the Improvement and orders the preparation of Plans and Specifications (Requires 4/5th vote). MARCH 20, 2018 Council approves Plans and Specifications and orders Advertisement for Bids. APRIL 19, 2018 Receive Contractor Bids. MAY 1, 2018 Council accepts Bids and awards Contract. MAY 28, 2018 Conduct Pre‐Construction Meeting and issue Notice to Proceed.  SEPTEMEBER 21, 2018 Substantial Completion.  OCTOBER 26, 2018 Final Completion.