HomeMy WebLinkAbout#17 - 2018-2022 Capital Improvement PlanSTAFF REPORT
DATE: December 19, 2017
REGULAR 17
AGENDA ITEM: 2018-2022 CIP
TO: Mayor and City Council
SUBMITTED BY: Kristina Handt, City Administrator
BACKGROUND: In May staff developed recommendations for updates to the 2018-2022 Capital Improvement Plan (CIP) working in consultation with the Public Safety Committee, Maintenance Advisory Committee
and the Parks Commission. Beginning in July, the Finance Committee began reviewing the plan and made a recommendation to the Council at their October meeting. The Planning Commission held the public hearing in November. There were no members from the
public at the meeting and no written comments received prior to the public hearing. Some residents in Village Preserve contacted council about a park following the public hearing. The Parks Commission is planning for a new park in 2020. The Planning Commission passed a motion recommending the 2018-2022 CIP is consistent with the Comprehensive Plan after making one change. Their change was to increase the priority of the UP Railroad Crossing projects from a 3 to a
2 in recognition of the role they will play in allowing development to occur in the Old Village area. Staff had no concerns with the change and the draft has been updated to reflect this. ISSUE BEFORE COMMISSION: Should the Council adopt the proposed 2018-2022 Capital Improvement Plan? PROPOSAL DETAILS/ANALYSIS: A copy of the 2018-2022 CIP is included in your packet. It includes projects that cost at least $25,000 and have a useful life span of five years or longer. Projects are prioritized and funding sources are
identified. The 2018-2022 CIP includes 82 separate projects with a total estimated cost of about $49 million. These projects include street work, new facilities (city hall and fire station), equipment (fire, public
works, parks and utilities), park and trail improvements, and utility infrastructure. Since the December 12th work session, staff updated the new facilities costs to be in line with the November report from BKV. The sequencing of projects remains the same as recommended by Finance Committee. Depending on which option the Council would like to plan for, the timing and
sequence could change. The Finance Committee is also recommending the discontinuance of the city facilities fund and that the funds be transferred back to the general fund. There are plans to use some of the funds to pay for
paving the library parking lot in 2018. Staff would recommend the remaining funds be used for the new facilities currently under review. If Council wanted to draw that down in 2018 staff would recommend the funds be applied toward the expanded salt shed at public works.
FISCAL IMPACT: The total estimated costs of all the projects is about $49 million. Funding sources are identified for each project with a summary included on page 15.
The city facilities fund is projected to have a balance of approximately $258,500 at 12/31/17 The park dedication fund is projected to have a balance of approximately $620,500 at 12/31/17
The vehicle replacement fund is projected to have a balance of less than $7,000 at 12/31/17 OPTIONS: 1) Approve the 2018-2022 CIP as presented
2) Amend and then Approve the 2018-2022 CIP RECOMMENDATION:
“Motion to approve the 2018-2022 CIP”
ATTACHMENT:
• Draft 2018-2022 Capital Improvement Plan