HomeMy WebLinkAbout#09 Well #2 3.21.17 STAFF REPORT
DATE: 3/21/17
CONSENT
ITEM #: 9
TO: City Council
FROM: Rob Weldon, Public Works Director
AGENDA ITEM: Well #2 Maintenance
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND: In an effort to keep municipal wells in an efficient operating capacity it is an industry
standard to pull the well shaft and motor and have both professionally inspected on a 7 to 10 year cycle.
Since the well was installed in 2001 there are no records on file indicating this type of maintenance being
conducted. By initiating this maintenance, operational deficiencies can be corrected, along with
identifying potential problems and correcting them before unnecessary damage and costly repairs occur.
ISSUE BEFORE COUNCIL: Should the City Council authorize the pulling and maintenance of Well #2?
PROPOSAL DETAILS/ANALYSIS: If approved, a selected municipal well drilling company will
mobilize equipment to pull the motor and shaft from Well #2 and transport it to their shop for inspection,
maintenance, rebuilding or replacement of worn parts. This type of work closely examines critical wear
parts such as motor bearings, wear rings, bowls, columns, and shafts. Some of these mentioned items may
be repaired while others may be at a point where they will need to be replaced. Once repairs are completed,
the well components will be delivered back to the Well #2 site, reinstalled, and tested to ensure the well is
operating properly.
FISCAL IMPACT: This project is included in the 2017 Capital Improvement Plan for $25,000
OPTIONS: - Approve Well #2 Maintenance
- Deny Well #2 Maintenance
- Table Well #2 Maintenance
RECOMMENDATION:
Motion to Approve Well #2 Maintenance with McCarthy Well Company in an amount not to exceed
$25,000
ATTACHMENTS:
- Quote Keys Well Drilling
- Quote McCarthy Well Company
I.McCarthy Well Company will furnish the necessary labor and equipment to remove the pump;measure the well
depth, static water level and casing depth and haul the pump to our shop for inspection for $2,840.
II.At our shop your pump will be unloaded,disassembled,cleaned and inspected for $285 to determine the needed
repairs.We will contact you to view the pump and discuss the materials needed to properly repair the pump.Upon
receipt of your approval we will repair,reassemble and load the pump for reinstallation in the well.The cost to
recondition the motor with 2 new bearings will be $2,800.An accurate estimate of these costs cannot be made at this
time since the condition of the components will not be known until they are removed from the well,disassembled,
cleaned and inspected. Estimated cost of the shop labor and parts will range from $6,050 to $20,835.
III.After the repairs we will return to the site;chlorinate the well;reinstall the pump and test operation of the
system for $2,840.
McCarthy Well Company has been completing well and pump in Lake Elmo since 1924 for various customers.We have
the knowledge and the experience to complete the work in a first class and timely manner.
Payment Terms:Net 30 days from date of each invoice.Acceptance -If this proposal is acceptable,please sign
and fax this quotation back to us at 952-445-1950.Mail the blue copy with an original signature to us at the
above address.If you have any questions please call me at 952-854-5333.Please allow 2-3 weeks for delivery of the
materials to our shop.
Thank You For The Opportunity To Present This Proposal!
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Description
“QUOTATION”
Date:
Repairs to deep well pump #2.Re:
MNLake Elmo
City of Lake Elmo
3800 Laverne Ave North
55042-9629
Attn:
McCarthy Well Co disclaims any implied or express warranties or oral representations that this work
will result in water of any particular quality, quantity, or duration.
Company Representative:
Rob Weldon
2/14/17
202081
Tim McCarthy
Quotation #:
McCARTHY WELL COMPANY
590 Citation Drive - Suite I, Shakopee MN 55379-1862
Phone 952-854-5333 ~ Fax 952-445-1950
“THERE’S NO SUBSTITUTE FOR EXPERIENCE”
THIS “QUOTATION”,WHEN SIGNED BY AN OFFICER OF McCARTHY WELL COMPANY WITHIN 30
DAYS OF THE DATE HEREON,WILL BE A BINDING CONTRACT BETWEEN THE PARTIES HERETO
AND GOVERNED BY THE TERMS &CONDITIONS PRINTED ON THE FACE &REVERSE SIDE
HEREOF.
I Certify That I Am Legally Authorized To Purchase Materials And/Or Labor To Be Furnished.
By Title Date_________________
McCarthy Well Company
By CWD/PI Title President Date