HomeMy WebLinkAbout#15 Planning Commission MembershipSTAFF REPORT
DATE: March 7, 2017
REGULAR
ITEM #: 15
AGENDA ITEM: Planning Commission Membership
SUBMITTED BY: Kristina Handt, City Administrator
BACKGROUND:
The Planning Commission is established to meet the requirements of state statute; to develop and enforce
the Comprehensive Plan and amendments to the plan, subject to Council approval and the requirements of
the Municipal Planning Act; and to review and make recommendations on subdivisions, zoning
applications, planned unit developments, and site and building plans as provided by ordinance. No
expenditures by the Commission shall be made unless and until authorized for the purpose by the
Council. The Planning Commission shall consist of 7 voting members and 2 non-voting alternate
members. The voting members shall be appointed for a 3-year term so that only 1/3 of the appointments
will expire on December 31 of each year.
Any member or alternate member may be removed by a 4/5 vote of the Council, for cause. Cause shall
include but not be limited to having more than 3 consecutive absences or being absent from more than 1/3
of the meetings in any 1 calendar year. The Council may consider exceptional circumstances when applying
this rule.
Commissioner Haggard submitted her resignation on Wednesday, March 1st.
ISSUE BEFORE COUNCIL:
Should Commissioner Fields be removed from the Commission? If so, who should be appointed?
PROPOSAL:
Commissioner Fields has missed 4 consecutive meetings this year. In 2016, the Planning Commission met
20 times. Commissioner Fields was present at 12 meetings. Commissioner Fields met both of the criteria
mentioned in ordinance of missing at least 1/3 of the meetings in any calendar year and more than 3
consecutive meetings. The Council may consider this cause for removal.
Due to the resignation from Commissioner Haggard, Commissioner Hartley will move up to 1st alternate
leaving a vacancy in the 2nd alternate position. If Commissioner Fields is removed, Commissioner Hartley
would be moved to a voting member from 1st alternate and two new alternates could be appointed.
As discussed at previous meetings, Terry Emerson has submitted an application for appointment to the
Planning Commission. Tucker Pearce has also submitted an application. Applications were emailed to
Council for their review prior to the meeting.
OPTIONS:
First question is on removal:
1) Remove Commissioner Fields
2) Do not remove Commissioner Fields
Second question is on appointment of replacement(s):
1) Appoint Terry Emerson as 1st alternate and Tucker Pearce as 2nd alternate (if Fields is
removed)
2) Appoint one of the two applicants as 2nd alternate
3) Advertise for a period of time for more applicants
4) Set a date to interview applicants
RECOMMENDATION:
On the first question:
“Motion to remove Commissioner Fields due to the lack of required attendance at
Planning Commission meetings.”
On the second question:
“Motion to appoint Terry Emerson as 1st alternate and Tucker Pearce as 2nd alternate.”
Or
“Motion to appoint Terry Emerson as 2nd alternate.” (If Fields is not removed)
ATTACHMENTS:
None