HomeMy WebLinkAbout#10 2017 pickup purchase STAFF REPORT
DATE: 4/4/17
CONSENT
ITEM #: 10
TO: City Council
FROM: Rob Weldon, Public Works Director
AGENDA ITEM: Purchase of two (2) ¾-ton Pickup trucks
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND: The City of Lake Elmo Public Works Department uses a wide array of vehicles to
delivery daily and essential services to its residents. To accomplish daily tasks, the department utilizes 7
vehicles for its 8 full-time and 4 part-time public works employees to achieve daily and emergency tasks.
With the growth of the community and increase in daily workloads and services the department is
experiencing difficulties in fulfilling these requirements with its aging fleet. Of the 7 vehicles that are
utilized daily, two of them are over 16 years old with severe signs of wear and extensive mechanical
issues while another is rendered inoperable and stored outdoors. These mechanical issues have plagued
the department with down time, repair costs and the need to use personal vehicles to carry out city
business on a daily basis. These vehicles are also beginning to jeopardize the safety of the operators due
to the extreme structural wear.
ISSUE BEFORE COUNCIL: Should the City Council approve the purchase of two (2) ¾-ton pickup
trucks for the Public Works Dept. as outlined in the 2017 CIP and recommended by the Maint. Advisory
Committee during its March, 28 2017 meeting.
PROPOSAL DETAILS/ANALYSIS: With the approval of this purchase, Public Works would be able
to retire a 1991, 1998, and 2000 model year trucks. Each of these trucks have continuous mechanical issues
along with structural issues that pose safety threats, such as large holes in the cab floor. Associated with
high repair cost, is the down time and staff time needed to complete vehicle repairs that burdens daily
operations and tasks, ultimately lowering the department’s level of service to residents.
Once purchased, both new trucks will be outfitted with snowplows and hydraulic tailgates. The addition
of these trucks with snowplows will increase and aid the department’s abilities to handle snow removal in
cul-de-sacs and parking lots more efficiently. Installation and use of lift gates, (hydraulic tailgates) will
make loading heavy items such as utility castings and garbage cans much safer for staff and limit the
potential for job related injuries.
FISCAL IMPACT: Total cost for both vehicles will be an amount not to exceed $90,000. Funding for the
proposed purchase will be applied to the 2017 Bonding venture and Parks Dedication Fund, being split in
an amount not to exceed $45,000 to each.
OPTIONS: ● Approve the purchase of two (2) trucks
● Deny the purchase of two (2) trucks
● Table the purchase of two (2) trucks
RECOMMENDATION:
Motion to approve the purchase of two (2) ¾ -ton pickups for and amount not to exceed $90,000 as
recommended by the Maintenance Advisory Committee.
ATTACHMENTS: ● Midway Ford truck quote (State bid)
● Boss plow quote (State bid)
● Liftgate quote (State bid)
● Warning light quote