HomeMy WebLinkAbout#16 CSAH 13-Accept Report Call Hearing AGENDA ITEM STAFF REPORT
DATE: April 4, 2017
PUBLIC HEARING
ITEM #: 16
AGENDA ITEM: CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements – Receive Report, Call
for Improvement Hearing, Declare Cost to be Assessed, and Call for Hearing on
Proposed Assessment
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator
Brian Swanson, Finance Director
Sarah Sonsalla, City Attorney Rob Weldon, Public Works Director
Chad Isakson, Project Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the Feasibility Report for the CSAH 13
(Ideal Avenue/Olson Lake Trail) Improvements and call for a Public Improvement Hearing to be held on
May 2, 2017? And should the City Council declare the cost to be assessed and call the Final Assessment
Hearing to also be held on May 2, 2017?
BACKGROUND: On August 16, 2016, the Lake Elmo City Council authorized the preparation of this
feasibility study to implement the Phase 2 sanitary sewer extension project for the Olson Lake Trail
municipal urban service area. The Phase 1 sanitary sewer extension project was constructed in 2013 with
Phase 2 intended to be constructed in coordination with Washington County’s street reconstruction along
CSAH 13. Washington County has programmed the CSAH 13 street improvements to be constructed in
2017 and initiated the planning and preliminary design work accordingly.
The Lake Elmo City Council provided municipal consent for the CSAH 13 Phase 1 Improvements as
presented by Washington County on July 19, 2016. The proposed improvements are located on Olson Lake
Trail (CSAH 13) from 44th Street North to 50th Street North. The street is owned and operated by
Washington County and the City Boundary between Oakdale and Lake Elmo is along the center of the
street.
The main objective of this project is to extend municipal sanitary sewer service along Olson Lake Trail to
an area served by septic systems adjacent to Olson Lake. The project has been coordinated to be cost
effectively implemented with the Washington County street improvements. Washington County is
improving the condition of the streets, providing drainage improvements and installing an off-street trail
for pedestrians and bicyclists. A public informational meeting was held on December 15, 2016 at Oakdale
City Hall to present approximate assessment information and answer questions from the public.
PROPOSAL DETAILS/ANALYSIS: The feasibility report has been completed in accordance with
Minnesota Statutes Chapter 429 and outlines the improvements being recommended along the corridor
including Washington County recommended street, drainage and trail improvements as wells as the sanitary
sewer extension improvements being jointly proposed by Oakdale and Lake Elmo. The report provides
estimated total project costs including the cost breakdown between Washington County, the City of Oakdale
and the City of Lake Elmo. The cost estimate and breakdown was provided by Washington County’s design
consultant, SRF Consulting, with the sanitary sewer costs being estimated by the City’s consultant, SEH,
Inc. In addition, the report states that the improvements are necessary, cost effective, and feasible, and
provides a preliminary assessment roll for each of the benefitting properties. The following summarizes the
report findings and recommendations:
Sanitary Sewer:
• The project will be implemented as a joint effort between Washington County, the City of Lake Elmo,
and the City of Oakdale, coordinated through Cooperative and Joint Powers Agreements. Washington
County is the lead agency.
• The project will provide municipal sanitary sewer service to an additional 13 Lake Elmo properties and
7 Oakdale Properties through the extension of the existing Oakdale sanitary sewer system.
• The estimated one-time unit assessment for sanitary sewer will be levied over 20 years. The base
assessment value is $20,500. This unit assessment has been reduced by $3,000 for those properties that
require an individual pumping station. The pumping station purchase is included in the unit assessment
and the $3,000 assessment deduction provides a set allowance for the pumping station installation.
• Additional costs in the estimated combined amount of $3,500 would be collected from property owners
by the City of Oakdale at the time of connection to sewer. This amount is comprised of various
permitting and connection fees previously established by the Oakdale utility and includes the Met
Council SAC fee.
• Properties will also be directly responsible to pay a private plumbing contractor to make the service
connection for their property, from the right-of-way to their home. This cost is property specific and
includes the installation of the pumping station if required.
• Lake Elmo ordinance requires properties to connect to sanitary sewer service within 2 years.
• Once connected, the City of Oakdale will bill on a quarterly basis for ongoing sewer use charges. Under
current practice, Oakdale uses the winter quarter water use of the property, as metered from the private
well, to determine and bill for annual sewer flows.
Street, Drainage, and Trail Improvements:
• CSAH 13 (Ideal Avenue/Olson Lake Trail) is a County State Aid Highway. Improvements made along
CSAH 13 must meet minimum County state aid design standards.
• The CSAH 13 improvements have been developed and recommended by Washington County after
receiving public input. Preliminary plans were approved by both Oakdale and Lake Elmo.
• Washington County requires City cost participation based on County policy, including permanent and
temporary right-of-way acquisition, pedestrian trail improvements, curb and gutter, retaining walls, and
storm water pond construction costs.
• Residential properties will be assessed on a per unit basis at 30% of the total city cost share for those
improvements. The street, drainage, and trail assessment for each parcel on this project is $5,900 for
23 residential properties. The assessment will be levied over a 15-years.
FISCAL IMPACT: The estimated total project cost is $5,704,500 with the City cost share estimated to
be $670,700. The City share of the street, drainage, and trail improvements is estimated at $455,900 and
City share of the sanitary sewer improvements estimated at $214,800. The improvements are proposed to
be assessed against the benefitting properties consistent with the City’s Special Assessment Policy
including proposed assessments in the amount of $135,700 for the street, drainage and trail improvements
and $230,500 for the sanitary sewer improvements.
RECOMMENDATION: Staff is recommending that the City Council approve Resolution 2017-034
receiving the Feasibility Report and calling for the Public Improvement Hearing to be held on May 2, 2017.
Staff is also recommending that the City Council approve Resolution 2017-034 declaring the costs to be
assessed and calling Hearing on the Proposed Assessment to also be held on May 2, 2017. The suggested
motions to approve these actions are as follows:
“Move to adopt Resolution No. 2017-034 Receiving the Feasibility Report for the CSAH 13 (Ideal
Avenue/Olson Lake Trail) Improvements and Calling Hearing on Improvement
to be held on May 2, 2017.”
and
“Move to adopt Resolution No. 2017-035 Declaring Cost to be Assessed and Calling Hearing on
Proposed Assessment for the CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements
to be held on May 2, 2017.”
ATTACHMENTS:
1. Resolution No. 2017-034 Receiving the feasibility report for the CSAH 13 (Ideal Avenue/Olson
Lake Trail) Improvements and calling a hearing on improvements to be held on May 2, 2017.
2. Notice of Hearing on Improvement.
3. Resolution No. 2017-035 Declaring costs to be assessed and calling hearing on proposed
assessments for the CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements to be held on May
2, 2017.
4. Notice of Hearing on Proposed Assessment.
5. Project Location Map.
6. Project Schedule.
7. Assessment Roll.
8. Olson Lake Trail Improvements Feasibility Report available for review at City Hall.
Resolution No. 2017-034 1
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2017-034
A RESOLUTION RECEIVING FEASIBILITY REPORT FOR CSAH 13
(IDEAL AVENUE/OLSON LAKE TRAIL) IMPROVEMENTS AND
CALLING HEARING ON IMPROVEMENT
WHEREAS, pursuant to City Council authorization, adopted on August 16, 2016, a
feasibility report has been prepared by SEH, Inc. for the CSAH 13 (Ideal Avenue/Olson Lake
Trail) Improvements, and
WHEREAS, the feasibility report recommends that benefitting properties be assessed all
or a portion of the cost of the improvements pursuant to the city’s Special Assessment Policy and
Minnesota Statutes, Chapter 429; and
WHEREAS, the feasibility report provides information regarding whether the proposed
improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed
or in connection with some other improvement; the estimated cost of the improvements as
recommended; and a description of the methodology used to calculate individual assessments for
affected parcels.
NOW, THEREFORE, BE IT RESOLVED,
1. That the City Council will consider the improvements in accordance with the report and
the assessments of the abutting properties for all or a portion of the cost of the
improvements pursuant to Minnesota Statues, Chapter 429 at an estimated total project cost
of $5,704,500. The estimated project cost to the City is $670,700 with the street, drainage,
and trail improvements estimate at $455,900 and the sanitary sewer improvements
estimated at $214,800.
2. A public hearing shall be held on such proposed improvements on the 2nd day of May,
2017, in the council chambers of the City Hall at or approximately after 7:00 P.M. and the
clerk shall give mailed and published notice of such hearing and improvement as required
by law.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF APRIL, 2017.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
CITY OF LAKE ELMO
NOTICE OF HEARING ON IMPROVEMENT
CSAH 13 (IDEAL AVENUE/OLSON LAKE TRAIL) IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the council
chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, May 2, 2017,
to consider the making of the following improvements, pursuant to Minnesota Statutes,
Sections 429.011 to 429.111;
The improvements consist of the extension of sanitary sewer along CSAH 13 (Ideal
Avenue/Olson Lake Trail) between 44th Street North and 50th Street North including
the reconstruction of the existing streets with concrete curb and gutter, installation of
storm sewer, and construction of an off-road bituminous trail.
Sanitary sewer assessments are proposed for those properties that abut the improvements
and receive a service stub as part of the project including 4473, 4497, 4565, 4719, 4751,
4769, 4823, 4849, 4863, 4891, 4911, and 4941 Olson Lake Trail and 7803 50th Street
North. The area proposed to be assessed for the street, drainage, and trail improvements
include the properties directly abutting and accessing the proposed streets along CSAH
13 between 44th Street North and 50th Street North.
The estimated total cost for the project is $5,704,500 with the street, drainage, and trail
improvements estimated at $5,344,300 and the sanitary sewer improvements estimated at
$360,200. A reasonable estimate of the impact of the assessment will be available at the
hearing. Such persons as desiring to be heard with reference to the proposed
improvements will be heard at this meeting.
DATED: April 4, 2017
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Oakdale-Lake Elmo Review on April 12 and 19, 2017)
Resolution No. 2017-035 1
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2017-035
A RESOLUTION DECLARING COST TO BE ASSESSED AND CALLING
HEARING ON PROPOSED ASSESSMENT FOR CSAH 13 (IDEAL
AVENUE/OLSON LAKE TRAIL) IMPROVEMENTS
WHEREAS, estimated project costs have been calculated for the CSAH 13 (Ideal
Avenue/Olson Lake Trail) Improvements including street, drainage, trail, and sanitary sewer
improvements along CSAH 13 from 44th Street North to 50th Street North; and
WHEREAS, the total cost of the improvements will be $5,704,500.
WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll
and will maintain said assessment roll on file in the City offices for public inspection.
NOW, THEREFORE, BE IT RESOLVED,
1. The portion of the cost of such street, drainage, and trail improvements to be paid by the
City is hereby declared to be $320,200, and the portion of the cost to be assessed against
benefited property owners is declared to be $135,700.
2. The portion of the cost of such sanitary sewer improvements to be paid by the City is hereby
declared to be $0, and the portion of the cost to be assessed against benefited property
owners is declared to be $230,500.
3. The City Clerk, with the assistance of the City Engineer, has calculated the proper amount
to be specially assessed for such improvements against every assessable lot, piece or parcel
of land to be benefited by the improvements, and the Clerk has filed a copy of such
proposed assessment in the City offices for public inspection.
4. Assessments shall be payable in equal annual installments extending over 15 years for
street, drainage, and trail improvements and 20 years for sanitary sewer improvements,
the first of the installments to be payable on or before the first Monday in January, 2018,
and shall bear interest at the rate of 4.00 percent per annum from the date of the adoption
of the assessment resolution.
5. A public hearing shall be held on the 2nd day of May, 2017, in the Council Chambers of
the City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment.
All persons owning property affected by such improvement will be given an opportunity
to be heard with reference to such assessment.
6. The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the
hearing, and she shall state in the notice the total cost of the improvement. She shall also
cause mailed notice to be given to the owner of each parcel described in the assessment
roll not less than two weeks prior to the hearings.
Resolution No. 2017-035 2
7. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the entire assessment on such property, with interest
accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire
assessment is paid before October 31, 2017. A property owner may at any time thereafter,
pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 of the year in which such payment is made. Such payment must
be made before October 31 or interest will be charged through December 31 of the
succeeding year.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF APRIL, 2017.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
CSAH 13 (IDEAL AVENUE/OLSON LAKE TRAIL) IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the Council
Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, May 2, 2017,
to consider, and possibly adopt, the proposed assessment against abutting property for the
CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements. Adoption by the Council of
the proposed assessment may occur at the hearing. The following describes the area
proposed to be assessed:
• Street, drainage, and trail improvements along CSAH 13 (Ideal Avenue/Olson
Lake Trail) from 44th Street North to 50th Street North.
• Sanitary sewer improvements along CSAH 13 (Ideal Avenue/Olson Lake Trail)
from 44th Street North to 50th Street North. Properties include 4473, 4497, 4565,
4719, 4751, 4769, 4823, 4849, 4863, 4891, 4911, and 4941 Olson Lake Trail and
7803 50th Street North.
You may at any time prior to certification of the assessment to the county auditor on
October 31, 2017, pay the entire assessment on such property to the City Clerk with
interest accrued to the date of payment. No interest shall be charged if the entire
assessment is paid to the City Clerk prior to October 31, 2017. You may at any time
thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which such payment is made. Such
payment must be made before October 31 (date assessment certified to County Auditor)
or interest will be charged through December 31 of the succeeding year. If you decide not
to prepay the assessment before the date given above the rate of interest that will apply is
4.00 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annual
installments extending over a period of 15 years for street, drainage and trail
improvements and 20 years for sanitary sewer improvements, the first of the installments
to be payable on or before the first Monday in January 2018, and will bear interest at the
rate of 4.00 percent per annum from the date of adoption of the assessment resolution. To
the first installment shall be added interest on the entire assessment from the date of the
assessment resolution until December 31, 2017. To each subsequent installment when
due shall be added interest for one year on all unpaid installments.
The proposed assessment roll is on file for public inspection at the City Clerk’s office.
The total amount of the proposed street improvement assessment is $135,700. The total
amount of the proposed sanitary sewer improvement assessment is $230,500. Written or
oral objections will be considered at the meeting. No appeal may be taken as to the
amount of an assessment unless a written objection signed by the affected property owner
is filed with the municipal clerk prior to the assessment hearing or presented to the
presiding officer at the hearing. The Council may upon such notice consider any
objection to the amount of a proposed individual assessment at an adjourned meeting
upon such further notice to the affected property owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for
any homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person’s
military orders, for whom it would be a hardship to make the payments. The owner must
request a deferment of the assessment at or before the public hearing at which the
assessment is adopted and make application on forms prescribed by the City Clerk within
30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a
hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes
Section 435.193.
DATED: April 4, 2017
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Oakdale-Lake Elmo Review on April 12, 2017)
PROJECT SCHEDULE
CITY OF LAKE ELMO
CSAH 13 (Ideal Avenue/Olson Lake Trail)
Street, Drainage, Trail and Sanitary Sewer
PROJECT NO. 2015.125
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
MARCH 2017
JULY 19, 2016 Council approves CSAH 13 Phase 1 Municipal Consent. County proceeds with Design.
AUGUST 16, 2016 Council authorizes the preparation of the Feasibility Report.
DECEMBER 15, 2016 Public Informational Meeting.
APRIL 4, 2017 Council accepts Report and adopts project assessment policy. Calls Public
Improvement and Final Assessment Hearing.
APRIL, 2017 County Accepts Contractor Bids.
MAY 2, 2017 Public Improvement and Final Assessment Hearing. Council Orders the
Improvement (Requires 4/5th vote), provides “Concurrence” to award contract.
MAY, 2017 Begin Construction.
NOVEMBER, 2017 Substantial Completion.
JUNE, 2018 Final Completion.
CITY OF LAKE ELMO, MN.
MARCH 2017
CSAH 13: STREET, UTILITY, AND DRAINAGE IMPROVEMENTS
PRELIMINARY ASSESSMENT ROLL
STREET IMPROVEMENTS
NO.NAME PID TOTAL ASSESSMENT STREET ASSMT SAN SEWER ASMT
1 DAVID SOVEREIGN LIVING TRS 4415 OLSON LAKE 0902921320030 5,900.00$ 5,900.00$
2 SOVEREIGN JEFFERY C 4405 OLSON LAKE 0902921320022 5,900.00$ 5,900.00$
3 HILLEREN ANNA-MARIE S & MICHAEL J 4455 OLSON LAKE 0902921320021 5,900.00$ 5,900.00$
4 FLANAGAN PATRICK J & ANNE H 4473 OLSON LAKE 0902921320001 23,400.00$ 5,900.00$ 17,500.00$
5 HOLM BARBARA E 4497 OLSON LAKE 0802921140059 23,400.00$ 5,900.00$ 17,500.00$
6 ANDERSON JEANNE M & ANTHONY P NELSON 4535 OLSON LAKE 0802921140006 5,900.00$ 5,900.00$
7 LEAKE JEFFERY R & ELIZABETH A 4545 OLSON LAKE 0802921140061 5,900.00$ 5,900.00$
8 SCHWALBACH JAMES & BEVERLY TRS 4555 OLSON LAKE 0802921140052 5,900.00$ 5,900.00$
9 SCHULTZ CAROLYN A 4565 OLSON LAKE 0802921140066 23,400.00$ 5,900.00$ 17,500.00$
10 HAIDER ANTHONY J & DIANE M 4575 OLSON LAKE 0802921140067 5,900.00$ 5,900.00$
11 PATRICIA GRAHAM FAMILY TRS 4635 OLSON LAKE 0802921140005 5,900.00$ 5,900.00$
12 HEINS SCOTT & KRISTINE 4655 OLSON LAKE 0802921140072 5,900.00$ 5,900.00$
13 TAYLOR REBECCA M 4671 OLSON LAKE 0802921140071 5,900.00$ 5,900.00$
14 SCHULTZ CHARLES A & MARCIA R ANDERSON 4709 OLSON LAKE 0802921140070 5,900.00$ 5,900.00$
15 BRINK MARY F & THOMAS W 4719 OLSON LAKE 0802921140069 23,400.00$ 5,900.00$ 17,500.00$
16 FIELDS FAMILY TRS 4751 OLSON LAKE 0802921140065 23,400.00$ 5,900.00$ 17,500.00$
17 PEPIN ANNALIESE M & BRYAN G MILLER 4769 OLSON LAKE 0802921110011 23,400.00$ 5,900.00$ 17,500.00$
18 GERGEN JAMES B & ELIZABETH J 4823 OLSON LAKE 0802921110012 23,400.00$ 5,900.00$ 17,500.00$
19 KOPPY THOMAS A & JUDITH F 4849 OLSON LAKE 0802921110001 23,400.00$ 5,900.00$ 17,500.00$
20 KETZNER BRUCE M & BETH A 4863 OLSON LAKE 0802921110019 23,400.00$ 5,900.00$ 17,500.00$
21 KOSTUCH GREGORY D & PATRICIA M 4891 OLSON LAKE 0802921110005 23,400.00$ 5,900.00$ 17,500.00$
22 JANET L SCHNEIDER TRS 4911 OLSON LAKE 0802921110006 23,400.00$ 5,900.00$ 17,500.00$
23 FORSHIER CLAUDE & BARBARA 4941 OLSON LAKE 0802921110004 26,400.00$ 5,900.00$ 20,500.00$
24 REVOIR HAROLD J & JANE L 7803 50TH 0802921110008 17,500.00$ -$ 17,500.00$
TOTAL 366,200.00$ 135,700.00$ 230,500.00$
ADDRESS