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Home My WebLink About04-04-17 CCMP'ri ()I' LAKE ELMO Our Al:Li-ami. (o l)roviele 9(tality 1)0/ic ,Venica ill a hibtc A faiiiier rbile t Ci ..S`pace NOTICE OF MEETING City Council Meeting Tuesday, April 4, 2017 7:00 P.M. City of Lakc Elmo 3800 Laverne Avenue North AGENDA A. Call to Order/Pledge of Allegiance B. Approval of Agenda C. Approval of Minutes 1. March 7, 2017 D. Public Comments/Inquires E. Presentations F. Consent Agenda 7, Approve Payments of Disbursements and Payroll 3. Approve Met Council SAC Deferral Agreements 4. Approve Special Assessment Abatement for 3459 Lake Elmo Ave -Resolution No 2017-030 5. MSAS System Revisions — Resolution approving Designation of 5th Street North as MSAS Route —Resolution 2017-032 6. Old Village Ph3 Street & Utility Improvements — Approve Plans & Specs; Authorize Ad for Bids —Resolution 2017-033 7, 2017 Street Improvements —Approve Plans & Specs; Authorize Ad for Bids — Resolutio 7017-031 8. Approve Rain Garden Maintenance Agreement 9: Approve Pebble Park Free Library io. Approve Purchase of Two 1/4 Ton Pickup Trucks 11. Approve Comp Plan Amendment to City's Wastewater Facilities and Land Use Plans - Resolution 2017-027: 2017-028 v. Approve Selection of Fin-n for Space Needs Study G. Regular Agenda 13. Prosecuting Attorney 14. Inwood 5'1' Addition Final Plat and PUD Plans — Resolution 2017-029 15. Savona Neighborhood Park 16. CSAH 13 (Ideal Avenue/Olson Lake Trail) — Approve Feasibility Report and Call Public Improvement and Final Assessment Hearing — Resolution 2017-034; 2017-035 7. Appointments to Cornp Plan Advisory Committee H. Council Reports ; . Cf.) ,,t,t41,,, (:rvk uy;) 1. Staff Reports and Announcements J. Closed Session Closed Session pursuant to MN Stat. 13D.03, to consider strategies for labor negotiations, including negotiation strategies or development or discussion of labor -negotiation proposals .— Adjourn CITY OF LAKE ELMO CITY COUNCIL MINUTES MARCH 7, 2017 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Councilmembers Justin Bloyer, Julie Fliflet and Christine Nelson. ABSENT: Councilmember Jill Lundgren. Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Planning Director Wensman, Finance Director Swanson and City Clerk Johnson. APPROVAL OF AGENDA Item 9, "Appoint City Attorney for Prosecution Services" and Item 11, "Environmental Committee Appointments" were moved to the regular agenda. Councihnember Bloyer, seconded by Councihnember Nelson moved TO APPROVE THE AGENDA AS AMENDED. MOTION PASSED 4 — O. ACCEPT MINUTES Minutes of the February 21, 2017 Regular Meeting were accepted as presented. PUBLIC COMMENTS/INOUIRIES None PRESENTATIONS City Administrator Handt introduced Finance Director Brian Swanson of Clifton, Larson, Allen, CONSENT AGENDA 2. Approve Payment of Disbursements 3. Approve Public Safety Committee Appointment 4. Approve Hiring of Accountant 5. 8200 Hill Trail North Covenant Removal 6, Authorize Advertising and Hiring of Summer Seasonal Public Works Employees 7. Hammes Estates 2'd Addition Final Plat Extension 8. Approve SHC Comp Plan Update Agreement 10. Approve Joint Powers Agreement for the East Metro Public Safety Training Facility 12. Approve Brookfield Lease Agreement LAKE ELMO CITY COUNCIL MINUTES MARCH 7, 2017 Councilmen:Ger Bloyer, seconded by Councilmember Nelson, moved TO APPROVE THE CONSENT AGENDA AS AMENDED. MOTION PASSED 4 - O. ITEM 13: Shoreland Management Overlay District Ordinance Amendment, Planning Director Wensman presented the revised proposed ordinance, noting the response from DNR to Council concerns expressed at the February 21, 2017 meeting. Councihnemberflet, seconded by Councilmember Nelson, moved TO APPROVE ORDINANCE 08-166 AMENDING SECTION 154.007: SHORELAND MANAGEMENT OVERLAY DISTRICT OF THE ZONING CODE. Motion passed 4 — O. Teny Emerson, 2204 Legion Lane Circle N., commented on the Shoreland Ordinance, questioning the DNR's involvement. Mayor Pearson, seconded by Councihnember Nelson, moved TO ADOPT RESOLUTION 2017-012 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-166. Motion passed 4 — O. ITEM 14: Human Resources Committee Appointments Councihnember Bloyer, seconded by Councilmember Nelson, moved TO RESCIND THE DECISION AT THE FEBRUARY 21,2017 MEETING REGARDING THE APPOINTMENT OF MIKE REEVES TO THE HR COMMITTEE. Motion passed 3 — 1. (Fliflet — nay) Councilmember Bloyer, seconded by Mayor Pearson, moved TO APPOINT MIKE REEVES TO THE HE COMMITTEE. Motion passed 3 — 1. (Fliflet — nay) 1TEM 15: Plannin2 Commission Membership, City Administrator Handt presented option to the Council for filling the vacancy created by Commissioner Haggard's resignation. Councilmember Fliflet, seconded by Councilmember Bloyer, moved TO APPOINT TERRY EMERSON TO THE PLANNING COMMISSION AS SECOND ALTERNATE. Motion passed 4 — O. Councilmember Bloyer, seconded by Mayor Pearson, moved TO REMOVE COMMISSIONER FIELDS DUE TO LACK OF REQUIRED ATTENDANCE AT PLANNING COMMISSION MEETINGS. Motion failed 3 — 1. (Fliflet — nay) Page 2 of 4 LAKE ELMO CITY COUNCIL MINUTES MARCH 7, 2017 ITEM 16: 2017-2018 Work Plan City Administrator Handt presented a proposed work plan developed from discussion at the February 14, 2017 workshop. Councilmen:6er Nelson, seconded by Councihnember Bloyer, moved TO ADOPT THE GOALS IDENTIFIED IN THE DRAFT 2017-2018 WORK PLAN. Mayor Pearson, seconded by Councihnember Bloyer, moved to amend the primaly motion to strike "area schools".from the ova:* plan. Motion passed 3 — 1. (Flitlet — nay) Primary motion passed 4 — O. ITEM 9: Appoint City Attorney for Prosecution Services City Administrator Handt reviewed the background and staff recommendation. Councilmember Fliflet, seconded by Mayor Pearson, moved TO APPOINT ECKBERG LAMMERS CITY ATTORNEY FOR PROSECUTION SERVICES. MOTION FAILED 2 — 2. (Bloyer, Nelson — nay) Councilmember Bloyer, seconded by Councilmember Nelson, moved TO APPOINT JOHNSON TURNER CITY ATTORNEY FOR PROSECUTION SERVICES. Motion failed 2 — 2. (Pearson, Fliflet — nay) ITEM 11: Environmental Committee Appointments City Administrator Handt reported that one additional application was received from Jim Kelly. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO APPOINT BRENDA JO CARLSON, DOMINIC TRAVIS, SCOTT DROMMERHAUSEN, BEVERLY SCHWALBACH AND TEDI CARLSON TO THE ENVIRONMENTAL COMMITTEE. Motion passed 4 — O. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO ADJOURN THE MEETING. Motion failed 2 — 2. (Fliflet, Pearson - nay) COUNCIL REPORTS Mayor Pearson: Met with property owners regarding various issues. Councilmember Nelson: Met with the Building Official. Councilmember Bloyer: No report. Page 3 of 4 LAKE ELMO CITY COUNCIL MINUTES MARCH 7, 2017 Councilmember Fliflet: Commented on a letter she received at her home in the previous week. STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Met with architectural tirms regarding the space needs study and is preparing for the Council workshop on March le. City Clerk Johnson: No report. City Attorney Sonsalla: Working on the Brookfield lease, Royal Golf and a hazardous property abatement. Meeting adjourned at 8:16 pm. ATTEST: Julie Johnson, City Clerk LAKE ELMO CITY COUNCIL Mike Pearson, Mayor Page 4 of 4 THE CITY OF LAKE ELIVIO AYOR & COUNCIL COMMUNICATION DATE: March 30, 2017 CONSENT ITEM #2 MOTION AGENDA ITEM: Approve Disbursements in the amount of $251,028.35 SUBMITTED BY: Brian Swanson, Finance Director THROUGH: Kristina Handt, City Administrator REVIEWED BY: Kristina Handt, City Administrator FISCAL IMPACT: $251,028.35 SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $251,028.35. No specific motion is needed as this is recommended to be part of the Consent Agenda. BACKGROUND LNFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # ACH ACH ACH DD 7782-DD7829 45781-45817 TOTAL Amount Description 13,278.36 Payroll Taxes to IRS & MN Dept of Revenue 3/30/17 $ 7,212.50 Payroll Retirement to PERA 3/30/17 1,000.00 Payroll Retirement to MDCP 03/30/17 $ 31,085.83 Payroll (Direct Deposits) 3/30/17 $ 198,451.66 Accounts Payable 4/04/I 7 S 251,028.35 page City Council Meeting [C'onsent Agenda Item 2] March 21, 2017 RECOMMENDATION: Based on the aforementioned, the staff recommends the City Council approve as part of the Consent Agenda the aforementioned disbursements in the amount of S251,028.35, ATTACHMENTS: 1. Accounts Payable — check registers -- page 2 -- Accounts Payable To Be Paid Proof List User; Amy Printed: 03/30/2017 - 2:52 PM Batch: 002-04-2017 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # American Eng and Testing, Inc. AMERICAN 95337 03/21/2017 877.62 0.00 04/04/2017 194 Lift Station - Geotech Report No 0000 602-495-9450-43030 Engineering Services 95337 Total: 877.62 AMERICAN Total: 877.62 American Eng and Testing, Inc. Total: 877.62 Batteries Plus Bulbs BATBULBS 032-874286 03/20/2017 27.90 0.00 04/04/2017 Dialer Batteries No 0000 602-495-9450-42270 Utility System Maint Supplies 032-874286 Total: 27.90 BATBULBS Total: 27.90 Batteries Plus Bulbs Total: 27.90 Bolton & Mcnk, Inc BOLTONME 0199946 03/23/2017 7,716.89 0.00 04/04/20 I 7 194 Lift Station 2016.134 Design Phase No 0000 602-495-9450-43030 Engineering Services 0199946 Total; 7,716.89 BOLTONME Total: 7,716.89 Bolton & Menk, Inc Total: 7,716,89 AP - To Be Paid Proof List (03/30/17 - 2:52 PM) Page 1 Invoice # Inv Date Amount Quantity Pmt Date Description Cordmembcr Service CA RDNI EM B 03/20/2017 03/21/2017 I 01-430-3100-44300 Miscellaneous 03/20/2017 03/21/201 7 101-420-2220-44300 Miscellaneous 03/20/2017 03/21/2017 101-42(1-2220-4430(1 M iscellaneous 03/20/2017 03/21/2017 101-420-2220-44300 Miscellaneous 03/20/2017 03/21/2017 101-420-2220-44010 Repairs/Maint Bldg 03/20/2017 03/21/2017 101-420-2220-44300 Miscellaneous 03/20/2017 03/21/2017 101-420-2220-44300 M iscellancous 03/20/7017 03/21/2017 101-420-2220-44300 M iscellancous 03/20/2017 03/21/2017 101-420-2220-44300 Miscellaneous 03/20/2017 03/21/2017 101-420-2220-44300 Miscellaneous 03/20/2017 03/21/2017 101-420-2220-44300 ;Miscellaneous 03/20/2017 03/21/2017 410-480-8000-45500 Vehicles 03/20/2017 03/21/2017 101-420-2220-44370 Conferences & Training (13/20/2(117 03/21/201 7 206-450-5300-44300 Miscellaneous 03/20/2017 03/21/2017 206-450-5300-44300 ;Miscellaneous 03/20/2017 030 0017 206-450-5300-44300 Miscellaneous 03/20/2017 03/21/2017 206-450-5300-443(10 Miscellaneous 03/20/2017 03/71/7017 206-450-5300-42500 Library Collection !Maintenance 03/20/2017 03/21/2017 206-450-5300-42500 Library Collection Maintenance 03/20/2017 03/21/2017 206-450-5300-42500 Library Collection ;Maintenance 03/20/2017 03/21/2017 206-450-5300-42185 Software AP - To Be Paid Proof List (03/30/17 - 2:52 PM) 150,00 -42.84 6426 5,35 16.26 0.56 22,75 1.07 43.75 25,00 42.84 69.95 114,00 35.67 60.00 89.95 32.53 40.00 40.00 40.00 61.86 Reference 0.00 04/04/2017 Paypal - TATEMS PCH 0.00 04/04/2017 CREDIT - Best Buy 0.00 04/04/2017 Holiday 0.00 04/04/2017 Otterbox 0.00 04/04/2017 Walrnart-VGA Adapt 0.00 04/04/2017 MN DVS 0,00 04/04/2017 MN DVS 0.00 04/04/2017 MN DVS - CC Service Fee 0.00 04/04/2017 MN DVS - Title xfi- old CV2 from Fut), 0.00 04/04/2017 MN Fire- FF Recut T. Hillpisch 0.00 04/04/2017 0.00 04/04/2017 0.00 04/04/2017 0,00 04/04/2017 0.00 04/04/2017 0,00 04/04/2017 0.00 04/04/2017 0.00 04/04/2017 0.00 04/04/2017 Best Buy Weathertech - Floor mats for '16 CV2 MNSCU - CPR cards The Lodge Grill Oakdale Cinemas - Volunteer Gift Cards Jimmy Johns Cub Foods ACS Articles - Direct Biological Conv ACS Articles - Gas Permeation 0.00 04/04/2017 ACS Articles 0.00 04/04/2017 MSFT Office License Subscriptions Task Type PO # Close POLine No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 2 Invoice # 03/20/201 7 206-450-5300-42500 03/20/2017 206-450-5300-42500 03/20/2017 206-450-5300-42230 03/20/2017 206-450-5300-42185 03/20/2017 206-450-5300-44300 03/20/2017 206-450-5300-44300 03/20/2017 101-410-1320-42.000 03/20/2017 101-410-1320-43090 03/20/2017 101-410-1450-43180 03/20/2017 I0I-410-1910-44300 Inv Date 03/21/2017 Library Collection Maintenance 03/21/2017 Libraiy Collection Maintenance 03/21/2017 Building Repair Supplies 03/21/2017 Software 03/21/2017 Miscellaneous 03/21/2017 Miscellaneous 03/21/2017 Office Supplies 03/21/2017 Newsletter/Website 03/21/2017 Information Technology/Web 03/21/2017 Miscellaneous (13/20/2017 Total: CA RDM EMB Total: Cu'dmcmber Service Total: CenturyLink CENTURYL 20170319 03/19/2017 206-450-5300-43210 Telephone 20170319 03/19/2017 206-450-5300-43250 Internet 20170319 Total: CENTURYL Total: CenturyLink Total: Cintas Corporation #754 C1NTAS 754705220 03/15/2017 1()1-43(1-3100-44170 Unitbnns 754705220 Total: Amount Quantity Pmt Date Description Reference Task Type PO ti Close POLine # 26.77 40.00 12,56 96,40 32,55 17,27 91.'24 90.00 50.00 10,00 1,380.05 1,380.05 1,380.05 0.00 04/04/2017 0.00 04/04/2017 0,00 04/04/2017 0.00 04/04/2017 0.00 04/04/2017 0.00 04/04/2017 0.00 04/04/2017 0.00 04/04/2017 0.00 04/04/2017 Target - Movie ACS Articles - Chemical Structures USA Minute Key - brass key McAfee Security Subscription M enarcls - paper towels & holder Cub Foods Amazon - Flash drives, SD Card Reader Jotfonn - Website Utility Inquiry Port Constant Contact - veckly email letter 0,00 04/04/2017 Rain Bird - lunch fee 187.97 0.00 04/(14/2017 Phone Svs-Library 0319-0418 20170319 50.64 0.00 04/04/2017 Internet Svs-Library 0319-0418 20170319 238.61 238.61 238,61 141.85 141.85 0,00 04/04/2017 Uniforms No 0000 No 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No No No 0000 0000 0000 AP - To Be Paid Proof List (03/30/17 - 2:52 PM) Page 3 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine 754707896 03/29/2017 129.41 0.00 04./04/2017 Uniforms No 0000 101-430-3100-44170 Uniforms 754707896 Total: 129.41 754710102 03/28/2017 104.90 0.00 04/04/2017 Cleaning & Maintenance Supplies No 0000 101-410-1940-44010 Repairs/Maint Contractual Bldg 754710102 Total: 104.90 CINTAS Total: 376.16 Cintas Corporation 4754 Total: 376.16 Compass Minerals COMPASS 71618267 03/15/2017 5,100.21 0.00 04/04/2017 Road Salt No 0000 101-430-3125-42290 Sand/Salt 71618267 Total: 5,100.21 71618968 03/16/2017 8,599.59 0.00 04/04/2017 Road Salt No 0000 101-430-3125-42290 Sand/Salt 71618968 Total: 8.599.59 COMPASS Total: 13,699.80 Compass Minerals Total: 13,699.80 Coordinated Business Systems COORDIN CNIN238009 03/23/2017 123.75 0.00 04/04/2017 Copier Maim 032217-062117 No 0000 101-410-1940-44010 Repairs/Maint Contractual Bldg CN1N238009 Total: 123.75 COORD1N Total: 123.75 Coordinated Business Systems Total: 123.75 Delta Dental Of Minnesota DELTA 6843510 03/15/2017 1,955.45 0.00 04/04/2017 April 2017 Premium No 0000 101-000-0000-21706 Medical Insurance 6843510 Total: 1,955.45 DELTA Total: 1,955.45 AP - To Be Paid Proof List (03/30/17 - 2:52 PM) Page 4 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # Delta Dental Of Minnesota Total: 1,955.45 Great America Financial GREATAM 20343983 03/16/2017 436.95 0,00 04/04/2017 Copier Maintenance No 0000 101-410-1940-44040 Repairs/Maint Contractual Eqpt 20343983 Total: 436.95 GREATAM Total: 436,95 Great America Financial Total: 436.95 Holiday Credit Office HOLIDAYC 20170315 03/15/2017 37.58 0.00 04/04/2017 Fuel No 0000 101-420-2220-42120 Fuel, Oil and Fluids 20170315 Total: 37.58 HOLIDAYC Total: 37.58 Holiday Credit Office Total: 37.58 [AFC [AFCREG 20170317 03/17/2017 710.00 0.00 04/04/2017 VCOS Registration x 2 No 0000 101-420-2220-44370 Conferences (Cr. Training 201703 [7 Total: 710.00 1AFCREG Total: 710.00 IAFC Total: 710,00 Innovative Office Solutions INNOVAT 1539709 03/14/2017 90.04 0.00 04/04/2017 Office Supplies No 0000 101-410-1320-42000 Office Supplies 1539709 Total: 90.04 1540972 03/15/2017 20.51 0,00 04/04/2017 Office Supplies No 0000 101-410-1520-42000 Office Supplies 1540972 Total: 20.51 1NNOVAT Total: 110.55 AP - To Be Paid Proof List (03/30/17 - 2:52 PM) Page 5 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # Innovative Office Solutions Total: 110,55 Jan i-King of Minnesota, Inc JANIKING MIN03170396 03/03/2017 101-430-310(1-44010 Repairs/Maint Bldg MIN03170396 Total: JANIKING Total: Jani-King of Minnesota, Inc Total: 218.54 0.00 04/04/2017 Cleaning Svs - Public Works March 2017 218.54 213.54 218,54 No 0000 K. Michael Homes KMICHAEL 20170330 03/30/2017 5,000.00 0.00 04/04/2017 Refund Escrow 2016-893 3232 Linden No 0000 803-000-0000-22900 Deposits Payable Ln 20170330 Total: 5,000,00 KMICHAEL Total: 5,000.00 K. Michael Homes Total: 5,000.00 Kath Fuel Oil Service Co kathfuel 584697 03/14/2017 853.68 0,00 04/04/2017 Fuel No 0000 101-430-3100-42120 Fuel, Oil and Fluids 534697 Total: 853.68 kruhfuel Total: 853.68 Kath Fuel Oil Service Co Total: S53.68 Kennedy & Graven, Chartered KLN'GRAVE 136287 03/23/2017 3,460.26 0.00 04/04/2017 Civil Matters No 0000 101-410-1320-43040 Legal Services 136287 03/23/2017 183.41 0.00 04/04/2017 Library No 0000 206-450-5300-43040 Legal Services 136287 03/23/2017 5,610,76 0.00 04/04/2017 3M Litigation No 0000 101-410-1320-43040 Legal Services 136287 03/23/2017 472.75 0,00 04/04/2017 Personnel Matters No 0000 101-410-1320-43040 Legal Services AP - To Be Paid Prool' List (03/30/17 - 2:52 PM) Page 6 Invoice # lnv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 136287 03/23/2017 1,087.73 0.00 04/04/2017 The Royal Golf No 0000 S03-000-0000-22910 Developer Payments 136287 03/23/2017 1,197.96 0.00 04/04/2017 Danielson Property Condemnation No 0000 101-410-1320-43040 Legal Services 136287 03/23/2017 3,070.96 0.00 04/04/2017 Inwood - V No 0000 803-000-0000-22910 Developer Payments 136287 Total: 15,083.83 K ENGRAV E Total: 15,083,83 Kennedy & Graven, Chartered Total: I 5.083.83 King Kassidy KINGK 2017328-1 03/28/2017 55.00 0.00 04/04/2017 Cahle Oper - 032717 Envir Cmmtc No 0000 101-410-1450-43620 Cable Operations 2017328-1 Total: 55.00 2(117328-2 03/28/2017 55.00 0,00 04/04/2017 Cable Om - 032717 Planning Comm No 0000 101-410-1450-43620 Cable Operations 2017328-2 Total: 55.00 2017328-3 03/28/2017 25.00 0,00 04/04/2017 Cable Oper - Bonus No 0000 101-410-1450-43620 Cable Operations 201732S-3 Total: 25.00 KINGK Total: 135.00 King Kassidy Total: 135.00 Lake Elmo Associates, LLP LEASSOC Apr - 17 04/01/2017 2,666.00 0.00 04/04/2017 Monthly Rent - April 2017 No 0000 101-410-1940-44120 Rentals - Building Apr - 17 Total: 2,666.00 LEASSOC Total: 2,666.00 Lake Elmo Associates, LLP Total: 2,666.00 League of MN Cities LEAGMN 253200 03/01/2017 620.00 0,00 04/04/2017 2017 Storrnwater Coalition Coot No 0000 603-496-9500-44300 Misccllaneous Expenses 253200 Total: 620.00 AP -To Be Paid Proof List (03/30/17 - 2:52 PM) Page 7 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO 5 Close POLine # LEAGMN Total: 620.00 LeaLme of MN Cities Total: 620.00 Menards - Oakdale MENARDSO 25847 03/16/2017 5.85 0.00 04/04/2017 Utility System Maint. Well # I No 0000 601-494-9400-42270 Utility System Maintenance 25847 Total: 5.85 25350 03/16/2017 1.07 0.00 04/04/2017 Utility System Maint. Well # I No 0000 601-494-9400-42270 Utility System Maintenance 25850 Total: 1.07 26137 03121/2017 21.96 0.00 04/04/2017 Water for Office No 0000 I 01-410-1320-42000 Office Supplies 26137 Total: 21,96 26242 03/22/2017 212.96 0.00 04/04/2017 Utility System Maint. Supplies No 0000 601-494-9400-42270 Utility System Maintenance 26242 Total: 212.96 MENARDSO Total: 241.84 Menards - Oakdale Total: 241.84 MN State Fire Marshal MNFIREM R 17227 03/24/2017 145,00 0.00 04/04/2017 2017 State Fire Marshall Conf. No 0000 101-420-2400-44370 Conferences & Training 17227 Total: 145.00 MNFIREMR Total: 145.00 MN State Fire Marshal Total: 145.00 MuFIAM MNFIAM 2401 03/21/2017 I 01-420-2220-44350 Books 2401 Total: NINFLAM Total: 180.00 0.00 04/04(2017 3 - Pumping Apparatus Operator bks No 0000 180.00 180,00 AP - To Be Paid Proof List (03/30/)7 - 2:52 PM) Page 8 Invoice # Inv Date MnFIAM Total: MSA Professional Services, Inc MSAPROF 14 601-494-9400-43030 03/06/2017 Engineering Services 14 Total: MSAPROF Total: MSA Professional Services, Inc Total: Nordstrom Emily NOR DSTRM 20170320 101-410-1450-43620 NUSS TANYA NUSST 20170315 101-410-1320-43310 Pornp's Tirc Service, POM PS 210273926 101-420-2220-44040 210273926 101-420-2220-44040 03/20/2017 Cable Operations 20170320 Total: NORDSTRM Total: Nordstrom Emily Total: 03/15/2017 Mileage 20170315 Total: NUSST Total: NUSS TANYA Total: Inc. 02/03/2017 Repairs/Maint Eqpt 02/08/2017 Repairs/Maint Eqpt 210273926 Total: ['OMPS Total: Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # 130.00 943.00 0.00 04/04/2017 Inwood Trunk Watennain Imp. 943.00 943.00 943.00 55.00 0.00 04/04/2017 Cable Oper - 032017 Parks Comm 55.00 55,00 55.00 23.08 0.00 04/04/2017 Mileage - 031517 23.08 23,08 MOS 239.92 0.00 04/04/2.017 #3926 - U2 - Rear Tires 1,676.72 0.00 04/04/2017 #0623 - T1 - Rear Tires 1,916.64 1,916.64 No No No No No 0000 0000 0000 0000 0000 AP - To Be Paid Proof List (03/30117 - 2:52 PM) Page 9 Invoice # Inv Date Pomp's Tire Service, Inc. Total: RABOU1N, INC RA BOUIN 20170401 101-410-1320-43 04/01/2017 100 Assessing Services 20170401 Total: RABOUIN Total: RABOU1N, INC Total: Ritchie Tom RITCH1ET 20170320 03/20/2017 101-410-1450-43620 Cable Operations 20170320 Total: RITCH1ET Total: Ritchie Toni Total: Safe-Fa,st, Inc, SAFEFAST 181168 03/20/2017 601-494-9400-42270 Utility System Maintenance 181163 Total: 181327 03/23/2017 101-450-5200-44375 Personal Protection Equipment 181327 Total: SAFEFAST Total: SelectAccount SELECTAC 116'0799 101-410-1520-431 Safe -Fast, Inc. Total: 02/08/2017 50 Contract Services 1180799 Total: SELECTAC Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 1,916,64 2,500.00 0.00 04/04/2017 April Monthly 2,500,00 2,500,00 2,500.00 55.00 0.00 04/04/2017 Cable Oper - 032117 City Council Mtg 55,00 55.00 55,00 139.84 0.00 04/04/2017 First Aid kits -Wells & Booster Statition - 139.84 122.28 0.00 04/04/2017 Safety Glasses ')"):78 262.12 262,12 12,66 0.00 04/04/2017 Participant Fee 030117-033117 12,66 12.66 No No No No No 0000 0000 0000 0000 0000 AP - To Be Paid Proof List (03/30/17 - 2:52 PM) Page 10 Invoice # Inv Date SelectAceount Total: Sprint SPRINT 761950227-168 03/18/2017 101-410-1320-43210 Telephone 761950227-168 03/1S/2017 101-4120-2220-43210 Telephone 761950227-168 03/18/2017 101-420-2400-43210 Telephone 761950227-168 03/1S/2017 101-430-3100-43210 Telephone 761950227-168 03/18/2017 101-410-1910-43210 Telephone 761950227-168 03/18/2017 101-450-5200-43210 Telephone 761950227-168 Total: SPRINT Total: Sprint Total: The Tool Guy, LLC TOOLGUY 28025 03/21/2017 601-494-9400-42400 Small Tools & Minor Equipment 28025 Total: TOOLGUY Total: The Tool Guy, LLC Total: TKDA, Inc. TKDA 002017000662 03/10/2017 409-480-8000-43030 Engineering Services 002017000662 Total: TKDA Total: TKDA, Inc. Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 12.66 68.62 267.37 151.59 72.21 16.73 62.37 638.89 638.89 638.89 0.00 0,00 0.00 0.00 04/04/2017 04/04/2017 04/04/2017 04/04/2017 Cell Phone Service - Admin Cell Phone Service - Fire Cell Phone Service - Bldg Dept Cell Phone Service - PW Dept 0.00 04/04/2017 Cell Phone Service - Planning 0.00 04/04/2017 Cell Phone Service - Parks Dept 24.10 0.00 04/04/2017 Air Blow Gun 24.10 24.10 24.10 96.25 0.00 04/04/2017 10th Proj Inv- Period End 022517 96.25 96.25 96.25 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No No 0000 0000 AP - To Be Paid Proof List (03/30/17 - 2:52 PM) Page 11 Invoice # Inv Date Amount Quantity Putt Date Description Reference Task Type PO # Close POLine # Town & Country Cleaning Co TOWNCTRY W3I7 829 03/30/2017 350.00 0.00 04/04/2017 Cleaning Lib - Windows & Partitions No 0000 206-450-5300-44010 Repairs/Maint Bldg kV317 S20 Total: 350.00 TOWNCTRY Total: 350.00 Town & Country Cleaning Co Total: 350.00 Verizon Wireless V ER1ZON 9781942949 03/10/2017 35.01 0.00 04/04/2017 Wireless Charges 021117-0310 I 7 0000 101-420-2220-43210 Telephone 9781942949 Total: 35.01 V ER1ZON Total: 35.0 I Verizon Wireless Total: 35.01 Washington County WASRADIO 115128 03/20/2017 300.06 0.00 04/04/2017 lst Q 2017 Radio Usage No 0000 101-430-3100-43230 Radio 115128 Total: 300.06 115129 03/20/2017 3,800.76 0.00 04/04/2017 1st Q 800 MHz Radio Fee No 0000 101-420-2220-43230 Radin 115129 Total: 3,800.76 WASRADIO Total: 4,100,82 Washington County Total: 4,100.82 White Anita Whiteani 20170328-1 03/28/2017 55.00 0.00 04/04/2017 Cable ()per - 032817 Maint Ad v No 0000 101-410-1450-43620 Cable Operations Cmrnte 2017032S-1 Total: 55.00 NI 70328-2 03/28/2017 55.00 0.00 04/04/2017 Cable Oper - 032817 Public Saf No 0000 101-410-1450-43620 Cable Operations Crnmte 20170328-2 Total: 55,00 AP - To Be Paid Proof List (03/30/17 - 2:52 PM) Page 12 Invoice # Inv Date Whiteani Total: White Anita Total: Xcel Energy XCEL 20170322 03/22/2017 601-494-9400-43810 Electric Utility 20170322 03/22/2017 601-494-9400-43810 Electric Utility 20170322 03/22/2017 101-450-5200-43810 Electric Utility 20170322 03/22/2017 I 01-430-3160-4381(1 Street Lighting 20170322 03/22/2017 101-430-3160-43810 Street Lighting 20170322 03/22/2017 602-495-9450-43810 Electric Utility 20170322 03/22/2017 206-450-5300-43810 Electric Utility 20170322 03/22/2017 101-430-3160-43810 Street Lighting 20170322 03/22/201 7 101-420-2220-43S10 Electric Utility 20170322 03/22/2017 101-450-5200-43810 Electric Utility 20170322 03/22/2017 I 01-450-5200-43810 Electric Utility 201 70322 03/22/2017 101-450-5200-43810 Electric Utility 20170322 03/22/2017 101-430-3160-43810 Street Lighting 20170322 03/22/2017 101-450-5200-43810 Electric Utility 20170322 03/22/2017 602-495-9450-43810 Electric Utility 20170322 03/22/2017 602-495-9450-43810 Electric Utility 20170322 03/22/2017 101-420-2220-43810 Electric Utility 20170322 03/22/2017 101-450-5200-43810 Electric Utility 20170322 03/22/2017 I 01-430-3160-43810 Street Lighting Amount Quantity Prnt Date Description Reference 1 10,00 1 10.00 -44.68 0,0() 1,185.64 0,00 14.13 0.00 46.70 0.00 36.55 0.00 326.19 0.00 455.74 0.00 27,89 0,00 719.29 0.00 11.75 0.00 245,84 0.00 21.78 0.00 40.32 0.00 135.60 0.00 20.57 0.00 17.59 0.00 509.96 0,00 344,63 0.00 1,868.20 0.00 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 04/04/2017 Pumphoose - 802 Keats Ave Pomphouse - 11210 50th St Gates at Sunfish Park Traffic Lights - 11009 Stillwater Blvd Traffic Lights - 11157 Stillwater Blvd Lift Station - 3080 Libson Ave Library Street Lights - 3014 Jamley Fire Station No 2 Tennis Court Parks Bldg Pebble Park Traffic Lights - 99S Inwood Arts Center Lift Station - 11062 34th St Lift Station - 2759 Legion Ave Fire Station No 1 Legion Park Street Lights Task Type PO # Close POLine # No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof List (03/30/17 - 2:52 PM) Page 13 Accounts Payable Computer Check Proof List User: christine Printed: 03/24/2017 - 11:2.5 AM Invoice No Description Amount Payment Date Acct Number Reference Vendor: METCOU Metropolitan Council Check Sequence; 1 Feb-17 SAC Charges - Feb 17 77.035,00 04/04/2017 602-000-0000-20802 Feb-17 SAC Charges - Feb 17 early pay discount -770.35 04/04/2017 602-000-0000-37220 Jan- 17 SAC Charges - Jan 17 49,700,00 04/04/2017 602-000-0000-20802 Jan-17 SAC Charges - Jun 17 early pity discount -497.00 04/04/2017 602-000-0000-37220 Check Total: 125,467.65 VendorUNITEDPR NortliNlarq City-1216-0EA Semi Annual Easement OEA cost Check Total: VendorRABOUIN 3/1/17 Vendor: TM OBI LE 947226095 RABOUIN, INC March Monthly Contract Check Total: T Mobile SCADA Line Check Total: Total for Check Run: Total Number of Checks: 212.00 04/04/2017 212.00 2,500.00 04/04/2017 2,500.00 21.35 04/04/2017 21,35 123,201.00 4 Check Sequence: 2 101-410-1320-44300 Check Sequence: 3 101-410-1320-43100 Check Sequence: 4 601-494-9400-43210 ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check ProoF List (03/24/2017 - 11:25 AM) Page 1 TH F. CITY LAKE ELMO STAFF REPORT DATE: April 4, 2017 CONSENT ITEM #: 3 AGENDA ITEM: Met Council SAC Deferral Programs SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: Last September Council discussed and approved some changes relating to finance matters in the downtown projects. One of those items referenced was the Met Council SAC deferral prograins. ISSUE BEFORE COUNCIL: Should the City Council approve agreements to allow the deferral of Met Council SAC fees for businesses and residents? PROPOSAL: Met Council has a SAC deferral program for businesses with 25 or fewer RECs. They allow 80% of the charge to be assessed over a 10-year period. Last May staff asked Met Council about a similar program for residential properties. They did not have one in place at the time but created one at our urging. The residential deferral program allows residential properties with an assessed value of $250,000 or less to defer 80% of the charge over 5 years. The city had begun implementing these options with Phase 1 and 2 of the Old Village Project after Council approved the concept last fall. Property owners wishing to assess the fees (along with city SAC and connection fees) completed a form at the time they pay the 20% of the fee and the plumbing permit fee. Met Council will not allow the city to use the deferral prograin until these agreements are signed and approved. Staff NrVill be able to accommodate those already signed up for the deferral through an internal tracking program. FISCAL IMPACT: None to the City. The 80% will be assessed to the property to mitigate any risk to the city. ir a business property were to cease operations or move from the site and does not require the incremental wastewater capacity represented by the SAC deferral, the City may exercise one of two options: continue to pay the SAC and receive a credit or discontinue payments. OPTIONS: 1) Approve the Met Council SAC Deferral Agreements for Businesses and Residential Properties. 2) Approve the Met Council SAC Deferral Agreement for either Businesses or Residential Properties 3) Do not approve the Met Council SAC Deferral Agreements for Businesses and Residential Properties. RECOMMENDATION: removed from the consent agenda: "Move to approve the Met Council SAC Deferral Agreements .for Businesses and Residential Properties." ATTACHMENTS: • Master SAC Residential Deferral Agreement Master SAC Business Deferral Agreement AGREEMENT NUMBER: 16M131-2 COMMUNITY: CITY OF LAKE ELMO COMMUNITY ADDRESS: 3800 LAVERNE AVE N, LAKE ELMO, MN 55042 CONTACT PERSON: CATHY BENDEL, FINANCE DIRECTOR ASSESSED VALUE ELIGIBILITY CAP: $250,000 COMMUNITY -WIDE SAC DEFERRED AMOUNT (MAXIMUM 80%): 80% COMMUNITY -WIDE SAC DEFERMENT PERIOD (MAXIMUM 5 YEARS): 5 YEARS PAYMENT MONTH(S): APRIL BUNDLE MONTH(S): NOVEMBER MASTER SAC S ENT DEFERRALAGREEMENT THIS MASTER SAC RESIDENTIAL DEFERRAL AGREEMENT ("Agreement") is entered into by and between the Metropolitan Council, a public corporation and political subdivision of the State of Minnesota, with business offices at 390 Robert Street North, Saint Paul, Minnesota 55101 ("Council"), and the local goverrunent unit identified above as the "Community." Recitals 1. The Council owns and operates the Metropolitan Disposal System. Under Minnesota Statutes section 473.517, subdivision 3, the costs of acquisition, betterment and debt service associated with the "reserve capacity" of the system must be allocated among and paid by the respective local government units in the metropolitan area through a sewer availability charge ("SAC") for each new connection or increase in capacity demand to the Metropolitan Disposal System within each local government unit. 2. Individual property owners whose properties are either newly connected or increase capacity demand to the Metropolitan Disposal System do not pay SAC directly to the Council. However, local government units that pay SAC to the Council for new connections or increased capacity demands typically pass on those costs to property owners by assessing property owners a "Local SAC" which sometimes includes local add -on charges. 3. Minnesota Statutes section 473.517, subdivision 6, authorizes the Council to provide for the deferment of payment of all or part of the allocated costs that are allocated by the Council to a local government unit in any year pursuant to section 473.517, subdivision 3. The deferments are repayable at such time or times as the Council shall specify, with interest. 4. At its June 22, 2016 meeting, the Council adopted changes to its SAC program including a residential SAC deferral program. The changes became effective immediately upon adoption. 5. The Council wants to work with communities to help homeowners convert from on -site private sewage systems to the Metropolitan Disposal System by deferring community SAC payment obligations pursuant to Minnesota Statutes section 473.517, subdivision 6, so Page 1 of 7 Pages participating communities may pass through to homeowners the benefits of deferred SAC payments by the communities. 6. To obtain a deferment of a SAC payment obligation and provide assistance to homeowners, communities must execute a standard master SAC deferral agreement with the Council. For the term of the master agreement, communities will have the option to note on their monthly SAC reporting forms as provided by the Council, the eligible SAC liabilities for which the communities are requesting a SAC payment deferment from the Council. 7. In order to define the rights and obligations of the Community and the Council and the relevant SAC defen•al arrangements, the Community and the Council agree as follows: Article 1 - Definitions 1.1 Definition of Terms. Unless otherwise provided or indicated by the context, the terms defined in this article have the meanings given them in this article. Capitalized terms or phrases used in this Agreement have the meanings given them in the most recent version of the Council's Sewer Availability Charge Procedure Manual (the "SAC Procedure Manual"). (a) Community. "Community" means a "Community" or "Customer Community" as those terms are defined in the SAC Procedure Manual. (b) "Detennination" has the meaning ascribed to that term in the SAC Procedure Manual. (c) Homeowner. "Homeowner" means the owner of an existing Residential Property as defined below that will be connected to the Metropolitan Disposal System but currently uses an on -site private sewage treatment system. The eligibility of the property for residential SAC deferral will be determined by an assessed value maximum as negotiated between the Council and the Community. (d) Regional Portion of Local SAC. The "Regional Portion of Local SAC" means that portion of the Community's SAC payment obligations to the Council that the Community passes on to properties within the Community's jurisdiction and does not include any local add -on charges. (e) Residential Property. Of the Residential properties defined in the SAC Procedure Manual, only single family dwellings, attached or detached townhomes, cooperative housing, and manufactured homes qualify for the SAC Residential Defen-al Program. (f) SAC Deferred Amount. "SAC Deferred Amount" means the amount of the Community's SAC obligation under Minnesota Statutes section 473.517, subdivision 3, that has been deferred pursuant to Minnesota Statutes section 473.517, subdivision 6, and the terms and conditions of this Agreement. Page 2 of 7 Pages Article 2 — SAC Deferred Amount; Interest; Payments 2.1 SAC Deferred Amount. Subject to the terms and conditions of this Agreement and applicable law, the Council will allow the Community to defer payment on the Community's SAC obligations for eligible Residential Properties within the Community's jurisdiction in an amount not to exceed eighty percent (80%) of the SAC due for the properties using existing on -site private sewage systems that will be newly connected to the Metropolitan Disposal System. The percentage by which the Community elects to defer payment on the Community's SAC obligations must be applied on a community -wide basis to all participating Residential Properties within the Community's jurisdiction. The "Community -Wide SAC Deferred Amount" is stated as a percentage on Page 1 of this Agreement. The deferment is available only to existing properties that are on existing private on -site sewage systems and meet the assessed property value cap as negotiated between the Council and the Community. In each instance in which the Community exercises this deferment option, the SAC amount that is not deferred is due and payable at the time the SAC liability is incurred by the Community. Communities must bundle their eligible residential deferrals and not submit more than two (2) bundles per year. Payments on the non -deferred amounts are due with the regular SAC reporting to the Council, pursuant to the SAC Procedure Manual. The deferred SAC liability begins accruing interest on the first day following the regular SAC reporting. 2.2 Interest. Annually at each calendar year-end, the Council will determine the average rate on its wastewater bonds, pursuant to Minnesota Statutes section 473.517, subdivision 6. All new SAC deferments during the following calendar year will be subject to that interest rate, but that interest rate will be fixed for the duration of the deferment period for each deferral originated in that calendar year. Interest on unpaid SAC Deferred Amount balances will be computed in whole months, however, payments to the Council can be annual. 2.3 Payments. When the Council invoices the Community for payments on its SAC Deferred Amount, the Council will provide the Community with a payment schedule that amortizes the SAC Deferred Amount and interest on that deferred amount over the tenn of the deferment period. The Community's payment schedule will list the Residential Properties for which the Community elected to defer payments on the Community's SAC obligations to the Council. The Community will make payments to the Council at least annually. The Community may elect to make payments semi-annually to con'espond with the Community's Local SAC collections, assessments, or other payments from Homeowners. The month(s) the Community elected to make its SAC payments to the Council under the payment schedule are identified on Page 1 of this Agreement as the "Payment Month(s)." The Community may prepay the entire deferred amount due without penalty or additional interest. 2.4 Local SAC Payments from Homeowners. Subject to the limitation stated in Sections 3.2 and 4.1, the Community may enter into a payment or other agreement with each Homeowner for payment of Local SAC to the Community on terms and conditions agreed to by the Community and the Homeowner. Failure of a Homeowner to make its Local SAC payments to the Community or the Conununity's failure (or choice) not to assess or collect Local SAC from a Homeowner shall not relieve the Community of its obligation to pay the Council any unpaid SAC Deferred Amount, plus interest, or otherwise meet its SAC payment obligations under Minnesota Statutes section 473.517, subdivision 6, or other law. lf Page 3 of 7 Pages Homeowners prepay the Community, those prepayments will not change the amount due to the Council. Article 3 - Term of Deferments 3.1 Term of Agreement. Unless otherwise terminated pursuant to this Agreement, this Agreement shall remain in full force and effect until the tern of the last deferment period expires for Residential Properties listed on the Community's payment schedule. The Council reserves the right to cancel, suspend, or modify its SAC deferral program at any time and for any reason upon thirty (30) calendar days written notice to the Community. If the Council cancels, suspends, or modifies its SAC deferral program it will honor all existing SAC defen-als which the Community elected to make under this Agreement prior to the cancellation, suspension, or modification. The Community is responsible for giving timely notice to the Community's participating Homeowners or prospective participant Homeowners of any cancellation, suspension, or modification of the Council's SAC deferral program that may affect the Community's Local SAC deferral program. 3.2 Term of Deferment. The Community elects the tern of the SAC deferments between the Council and the Conununity, but the maximum term of a Community's SAC deferment shall not exceed five (5) years. The Community may have only one SAC residential deferment period and must have the same SAC deferment period for all Residential Properties covered by this Agreement. The Community's "Community -Wide SAC Deferment Period" is identified on Page 1 of this Agreement. 3.3 Deferral Bundles. Corrununities must bundle their deferrals. A Community may not submit more than two bundles per year. Article 4 — Local SAC Deferrals 4.1 Local Terms and Conditions. The Community will be responsible for identifying Residential Properties and homeowners that qualify for the Community's SAC deferral program pursuant to any Community terms or conditions. The Council will disapprove a Community defen-nent request only if a property does not qualify as an eligible Residential Property or a homeowner does not qualify as a Homeowner as defined in this Agreement. Because the Council's SAC deferral program is intended to benefit existing Homeowners, the Community must administer its Local SAC deferral program in a revenue -neutral manner. The Community agrees its SAC payments to the Council will not be less than the Regional Portion of Local SAC payments the Community receives from participating Homeowners. (a) Local Deferment Period. The Community agrees it will not allow a Homeowner a less generous deferment period (i.e., a shorter deferment period) for payment of the Regional Portion of Local SAC than the term of the Community's Community -Wide Deferment Period. This Agreement is not intended to govern the payment or deferment of any local add -on charges by the Community (if any) for Residential Properties. Page 4 of 7 Pages (b) Local Deferred Amount The Regional Portion of Local SAC deferred by the Community for a Homeowner's benefit shall not be less than the Community's SAC Deferred Amount. if a Homeowner elects to prepay the Community some or all of the Regional Portion of Local SAC deferred by the Community, this will not change the amount due to the Council (the original payment schedule cannot be changed). 4.2 Unpaid Local SAC. If a Homeowner ceases to pay or moves from the eligible Residential Property, the Community must continue to make its payments to the Council under the payment schedule. 4.3 Late Community Payments. If die Community makes a late SAC deferral payment to the Council, an additional administrative charge of two percent (2%) of the unpaid balance of the SAC Deferred Amount per month (or such higher interest rate allowable under law) will he applied. Article 5 - Notices 5.1 Written Notices. Any notice, request, demand, and other correspondence required by or made in accordance with this Agreement shall be in writing and delivered: To the Council: Metropolitan Council, Attn: MCES Finance Director, 390 Robert Street North, Saint Paul, Minnesota 55101-1806 To the Comntunity: The Community's "Contact Person" identified on Page 1, at the "Conu-nunity Address" identified on Page 1 5.2 Notice Delivery. Any notices or other correspondence shall be deemed to have been received: (a) three (3) calendar days after the date on the notice if the notice is sent by U.S. Mail; or (b) the next business day from the date on the notice if the notice is sent by facsimile or by e-mail. Article 6 - Defaulting Liabilities 6.1 Liability. To the extent permitted or authorized by law, the Community will hold the Council harmless and indemnify the Council against any actions, charges, claims, costs, damages, demands, expenses, liabilities, losses, and proceedings which the Council may suffer or be subject to as a result of any default by a Homeowner or the Community of the Community's SAC payment obligations under this Agreement or under applicable law. A Homeowner's failure to pay Local SAC shall not relieve the Community of its obligation to pay the Community's SAC obligations to the Council. Nothing in this Agreement shall he interpreted as a waiver of any liability limitations or immunities granted to the Council and the Community by Minnesota Statutes chapter 466 or by other applicable state or federal law. Page 5 qf 7 Pages 6.2 Survival of Terms. Notwithstanding any other provision of this Agreement, the validity of this Article and the Community's obligation to pay its SAC obligations shall survive the expiration or termination of this Agreement. Article 7 - Miscellaneous 7.1 Dispute Resolution. Any dispute arising under this Agreement shall be settled through consultations between the Council's and the Conununity's representatives. If an agreement regarding a dispute cannot be reached within thirty (30) days upon notice of a dispute from the Council or the Community, either party is then entitled to bring such dispute before the courts of this state or take such action as otherwise allowed by law. 7.2 Exercise of Rights. Any rights, powers, and remedies granted to the Council and the Community by this Agreement shall not preclude or limit any other rights, powers, and remedies available to the Council or the Community in accordance with law and other provisions of this Agreement. The exercise of any rights, powers, and remedies by the Council or the Community shall not preclude the Council or the Community from exercising any other rights, powers, and remedies available to the Council or the Community. No failure or delay by the Council or the Community to exercise any of their respective rights, powers, and remedies under this Agreement or in accordance with applicable laws shall be construed as a waiver of such tights, powers, and remedies. The waiver of any right, power, or remedy, in whole or in part, shall not preclude the Council or the Community from exercising any of their other respective rights, powers, or remedies. 7.3 Severability of Provisions. Each provision in this Agreement shall be severable from and independent of the other provisions. If one or more provisions are held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions of this Agreement shall not be affected and shall remain in full force and effect. 7.4 Amendments and modifications. Any amendments or modifications to this Agreement shall be in writing and shall become effective only upon execution of the amendment by the Council's and the Community's authorized representatives. 7.5 Assignment. The Community shall not assign any of its rights or obligations under this Agreement to any third party, even if a Residential Property which was the subject of the SAC liability is removed from the jurisdiction of the Community. The Community may not barter, trade, sell, or otherwise treat any SAC payment obligation deferments or SAC Credits as a commodity and the Council will not honor any agreements between the Community and any third parties that purport to barter, trade, sell, or otherwise treat any SAC payment obligation deferments or SAC Credits as a commodity. 7.6 Successors. This Agreement shall be binding on the legal successors of the Council and the Cotnmunity, whether by operation of law or otherwise. Page 6 of 7 Pages 7.7 Warranty of Legal Capacity. The individuals signing this Agreement on behalf of the Community and the Council represent and warrant on the Community's and the Council's behalf respectively that the individuals are duly authorized to execute this Agreement on the Community's and the Council's behalf respectively and that this Agreement constitutes the Community's and the Council's valid, binding and enforceable agreement, IN WITNESS WHEREOF, the Community and the Council have caused this Agreement to be executed by their duly authorized representatives. This Agreement is effective on the date of final execution by the Council. COMMUNITY By: Print Name: Title: Date: METROPOLITAN COUNCIL By: Print Name: Title: Date: MASTER SAC RESIDENTIAL DEFERRAL 12/09/2016 Page 7 of 7 Pages COMMUNITY: City of Lake Elmo COMMUNITY ADDRESS: 3800 Laverne Ave N CONTACT PERSON: Kristina Handt, City Administrator CONINIUNITY-WIDE SAC DEFERRED AMOUNT: 80% CONINIUNITY-WIDE SAC DEFERMENT PERIOD/TERM: 10 years PAYMENT NIONTU(S): April MASTER SAC DEFERRAL AGREEMENT No. 17M131-1 THIS MASTER SAC DEFERRAL AGREEMENT ("Agreement") is entered into by and between the Metropolitan Council, a public corporation and political subdivision of the State of Minnesota, with business offices at 390 Robert Street North, Saint Paul, Minnesota 55101 ("Council"), and the local government unit identified above as the "Community." Recitals 1. The Council owns and operates the metropolitan disposal system. Under Minnesota Statutes section 473.517, subdivision 3, the costs of acquisition, betterment and debt service associated with the "reserve capacity" of the system must be allocated among and paid by the respective local government units in the metropolitan area through a sewer availability charge ("SAC") for each new connection or increase in capacity demand to the metropolitan disposal system within each local government unit. 2. Individual property or business owners whose properties are either newly connected or increase capacity demand to the metropolitan disposal system do not pay SAC to the Council. However, local government units that pay SAC to the Council for new connections or increased capacity demands typically pass on those costs to property and business owners by assessing property and business owners a "Local SAC" which sometimes includes local add -on charges. 3. Minnesota Statutes section 473.517, subdivision 6 authorizes the Council to provide for the deferment of payment of all or part of the allocated costs which are allocated by the Council to a local government unit in any year pursuant to section 473.517, subdivision 3. The deferments are repayable at such time or times as the Council shall specify, with interest. 4. At its November 28, 2012 meeting, the Council adopted changes to its SAC program including a small business SAC deferral program. The changes became effective January 1, 2013. At its January 22, 2014 meeting, the Council adopted changes to the SAC deferral program that became effective immediately upon adoption. 5. The Council wants to encourage and help communities promote business development by deferring community SAC payment obligations pursuant to Minnesota Statutes section 473.517, subdivision 6, so participating communities may pass through to businesses the benefits of deferred SAC payments by the communities. The Council's Sewer Availability Charge Procedure Manual Page 1 of 7 Pages (January 2014) states that communities that want to participate in a SAC deferral program must execute a standard master SAC deferral agreement with the Council. 6. To obtain a deferment of a SAC payment obligation and provide assistance to businesses, communities will submit to the Council a signed master SAC deferral agreement. For the term of the master agreement, communities will have the option to note on their monthly SAC reporting, on forms as provided by the Council, the eligible SAC liabilities for which the communities are requesting a SAC payment deferment from the Council. For each such subject SAC liability the delennent will be effective as of the first day of the subsequent month (e.g., for an April building permit that is reported for SAC in May, the deferment will be effective as ofJune 1). 7. In order to define the rights and obligations of the Community and the Council and the relevant SAC deferral arrangements, the Community and the Council agree as follows: Article 1 - Definitions 1.1 Definition of Terms. Unless otherwise provided or indicated by the context, the teims defined in this article have the meanings given them in this article. Capitalized terms or phrases used in this Agreement have the meanings given them in the most recent version of the Council's Sewer Availability Charge Procedure Manual (the "SAC Procedure Manual"). (a) Community. "Community" means a "Community" or "Customer Community" as those terms are defined in the SAC Procedure Manual. (b) Determination. "Determination" has the meaning ascribed to that term in the SAC Procedure MUT Ital. (c) Regional Portion of Local SAC. The "Regional Portion of Local SAC" means that portion of the Community's SAC payment obligations to the Council that the Community passed on to properties within the Community's jurisdiction and does not include any local add -on charges. (d) SAC Deferred Amount. "SAC Deferred Amount" means the amount of the Community's SAC obligation under Minnesota Statutes section 473.517, subdivision 3 that has been deferred pursuant to Minnesota Statutes section 473.517, subdivision 6 and the terms and conditions of this Agreement. (e) Business. "Business" means a property or business for which the aggregate SAC Determination results in a liability of twenty-five (25) SAC units or less, before application of any Credits available on the Site. Business does not include any type of "Residential Property" or "Publicly Assisted Housing" as those teens are defined in the SAC Procedure Manual; nor does it include motels, hotels, camps, nursing homes, senior housing or prisons. Business includes "Commercial Properties," as that term is defined in the SAC Procedure Manual, but only when the aggregate SAC Determination for a Commercial Property is twenty-five (25) SAC units or less, before any applicable Credits. Page 2 of 7 Pages Article 2 — SAC Deferred Amount; Interest; Payments 2.1 SAC Deferred Amount. Subject to the terms and conditions of this Agreement and applicable law, the Council will allow the Community to defer payment on the Community's SAC obligations for Business properties within the Community's jurisdiction in an amount not to exceed eighty percent (80%) of the SAC due for the properties that are either newly connected or increase capacity demand to the metropolitan disposal system. The percentage by which the Community elects to defer payment on the Community's SAC obligations must be applied on a community -wide basis to all participating Businesses within the Community's jurisdiction. The "Community -Wide SAC Deferred Amount" is stated as a percentage on Page 1 of this Agreeinent. The deferment is available only to properties for which the aggregate Determination is twenty-five (25) SAC units or less. In each instance in which the Community exercises this deferment option, the SAC amount that is not deferred is due and payable at the time the SAC liability is incurred by the Conununity. Payments on the non -deferred amounts are due with the regular SAC reporting to the Council, pursuant to the SAC Procedure Manual. The defen-ed SAC liability begins accruing interest on the first day following the regular SAC reporting. 2.2 Interest. Annually at each calendar year-end, the Council will determine the average rate on its wastewater bonds, pursuant to Minnesota Statutes section 473.517, subdivision 6. All new SAC deferments during the following calendar year will be subject to that interest rate, but that interest rate will be fixed for the duration of the deferment period for each deferral originated in that calendar year. Interest on unpaid SAC Deferred Amount balances will be computed in whole months, however, payments to the Council can be annual. 2.3 Payments. When the Council invoices the Corrununity for payments on its SAC Defen-ed Amount, the Council will provide the Community with a payment schedule that amortizes the SAC Deferred Amount and interest on that deferred amount over the term of the deferment period. The Community's payment schedule will list the Business properties for which the Community elected to defer payments on the Community's SAC obligations to the Council. The Community will make payments to the Council at least annually. The Conununity may elect to make payments semi- annually or more frequently to correspond with the Corrununity's Local SAC collections, assessments or other payments from Businesses, but the same payment schedule must apply to all Community SAC Deferred Amounts. The month(s) the Community elected to make its SAC payments to the Council under the payment schedule are identified on Page 1 of this Agreement as the "Payment Month(s)." The Community may repay or prepay the Council the unpaid balance of a SAC Deferred Amount at any time prior to the end of the deferment period. Any repayment or prepayment made by the Community shall be without penalty to the Community. The Community's payment schedule will be recalculated during the term of the deferment period to reflect: (a) repayments or prepayments by the Community; (b) the Corununity's election (if any) to discontinue making payments on its SAC Deferral Amount for a Site pursuant to Section 4.2(b); (c) any Community payments to the Council pursuant to Section 4.1(b);or (d) the addition of new Business properties for which the Community elects to defer payment on the Conununity's SAC obligations to the Council. 2.4 Local SAC Payments from Businesses. Subject to the limitation stated in Sections 3.2 and 4.1, the Community may enter into a payment or other agreement with each Business for payment of Local SAC to the Community on terms and conditions agreed to by the Community and the Business. Except as described in Section 4.2, failure of a Business to make its Local SAC payments to the Conununity or the Community's failure (or choice) not to assess or collect Local SAC from a Business shall not relieve the Community of its obligation to pay the Council any unpaid SAC Page 3 of 7 Pages Deferred Amount, plus interest, or otherwise meet its SAC payment obligations under Minnesota Statutes section 473.517, subdivision 6 or other law. Article 3 - Term of Deferments 3.1 Term of Agreement. Unless otherwise terminated pursuant to this Agreement, this Agreement shall remain in force and effect until the term of the last deferment period expires for Business properties listed on the Community's payment schedule. The Council reserves the right to cancel, suspend or modify its SAC deferral program at any time and for any reason upon thirty (30) calendar days written notice to the Community. If the Council cancels, suspends or modifies its SAC deferral program it will honor all existing SAC deferrals which the Community elected to make under this Agreement prior to the cancellation, suspension or modification. The Community is responsible for giving timely notice to the Community's participating Businesses or prospective participant Businesses of any cancellation, suspension or modification of the Council's SAC deferral program that may affect the Community's local SAC deferral program. 3.2 Term of Deferment. The Community elects the term of the SAC deferments between the Council and the Community, but the maximum tern of a Community's SAC deferment shall not exceed ten (10) years. The Community may have only one SAC defen-nent period and must have the same SAC defennent period for all Business properties covered by this Agreement. The Community's "Community -Wide SAC Deferment Period" is identified on Page 1 of this Agreement. Article 4 — Local SAC Deferrals 4.1 Local Terms and Conditions. The Community will be responsible for identifying property and business owners that qualify for the Community's SAC deferral program pursuant to any Community terms or conditions. The Council will disapprove a Community defennent request only if a property or business owner does not qualify as a Business as defined in this Agreement. Because the Council's SAC deferral program is intended to benefit Businesses, the Community must administer its local SAC deferral program in a revenue -neutral manner. The Community agrees its SAC payments to the Council will not be less than the Regional Portion of Local SAC payments the Community receives from participating Businesses. (a) Local Deferment Period. The Community agrees it will not allow a Business a less generous defennent period (i.e., a shorter deferment period) for payment of the Regional Portion of Local SAC than the term of the Coinmunity's Community -Wide Defen-nent Period. This Agreement is not intended to govern the payment or deferment of any local add -on charges by the Community (if any) for Business properties. (b) Local Deferred Amount. The Regional Portion of Local SAC deferred by the Community for a Business's benefit shall not be less than the Community's SAC Deferred Amount. If a Business elects to prepay the Community some or all of the Regional Portion of Local SAC deferred by the Community, the Community must make a like payment to the Council to cover the Community's SAC obligations to the Council for the Business property. lf a Business elects to prepay some of the Regional Portion of Local SAC deferred by the Community the Council will recalculate the Community's payment schedule. Page 4 of 7 Pages 4.2 Unpaid Local SAC. If a Business ceases operations or moves from the Site and does not require the incremental wastewater capacity represented by the SAC deferral, the Community may exercise one of the following two options: (a) Continue SAC Payments. The Community may continue to make its payments to the Council under the payment schedule. If the Community elects this option it will accrue SAC Credits for the Site in accordance with the SAC Credit provisions of the SAC Procedure Manual, (b) Discontinue SAC Payments. The Community may discontinue making its payments to the Council on the Community's SAC Deferral Amount for the Site. The Community must notify the Council if the Community elects this option and it must certify to the Council that the incremental capacity no longer is needed at the Site. The Community is responsible for making all SAC payments on the SAC Deferral Amount that were due prior to the notice. The Site will not be credited with the portion of the wastewater capacity not paid (for future SAC Determinations), but will receive Credit for actual SAC paid (including partial units). No Community SAC deferral payments to the Council will be refunded. Net Credits will be available to the Community for Community -Wide Credits only if a new SAC Determination establishes a permanent reduction of capacity demand. 4.3 Late Community Payments. If the Community makes a late SAC deferral payment to the Council, an additional administrative charge of two percent (2%) of the unpaid balance of the SAC Deferred Amount per month (or such higher interest rate allowable under law) will be applied. Article 5 - Notices 5.1 Written Notices. Any notice, request, demand and other correspondence required by or made in accordance with this Agreement shall be in writing and delivered: To the Council; Metropolitan Council Attn: MCES Finance Director 390 Robert Street North Saint Paul, Minnesota 55101-1806 To the Community: The Community's "Contract Person" identified on Page At the "Corrununity Address" identified on Page 1 5.2 Notice Delivery. Any notices or other correspondence shall be deemed to have been received: (a) three (3) calendar days after the date on the notice if the notice is sent by U.S. Mail; or (b) the next business day from the date on the notice if the notice is sent by facsimile or by e-mail. Article 6 - Defaulting Liabilities 6.1 Liability. To the extent permitted or authorized by law, the Community will hold the Council harmless and indemnify the Council against any actions, charges, claims, costs, damages, demands, expenses, liabilities, losses and proceedings which the Council may suffer or be subject to as a result of any default by a Business or the Community of the Community's SAC payment obligations under this Agreement or under applicable law. A Business's failure to pay Local SAC shall not relieve the Community of its obligation to pay the Community's SAC obligations to the Council. Nothing in this Agreement shall be interpreted as a waiver of any liability limitations or inununities granted to Page 5 of 7 Pages the Council and the Community by Minnesota Statutes chapter 466 or by other applicable state or federal law. 6.2 Survival of Terms. Notwithstanding any other provision of this Agreement, the validity of this Article and the Corrununity's obligation to pay its SAC obligations shall survive the expiration or termination of this Agreement. Article 7 - Miscellaneous 7.1 Dispute Resolution. Any dispute arising under this Agreement shall be settled through consultations between the Council's and the Community's representatives. If an agreement regarding a dispute cannot be reached within thirty (30) days upon notice of a dispute from the Council or the Community, either party is then entitled to bring such dispute before the courts of this state or take such action as otherwise allowed by law. 7.2 Exercise of Rights. Any rights, powers and remedies granted to the Council and the Community by this Agreement shall not preclude or limit any other rights, powers and remedies available to the Council or the Community in accordance with law and other provisions of this Agreement. The exercise of any rights, powers and remedies by the Council or the Community shall not preclude the Council or the Community from exercising any other rights, powers and remedies available to the Council or the Community. No failure or delay by the Council or the Community to exercise any of their respective rights, powers and remedies under this Agreement or in accordance with applicable laws shall be construed as a waiver of such rights, powers, and remedies. The waiver of any right, power or remedy, in whole or in part, shall not preclude the Council or the Community from exercising any of their other respective rights, powers or remedies. 7.3 Severability of Provisions. Each provision in this Agreement shall be severable from and independent of the other provisions. If one or more provisions are held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions of this Agreement shall not be affected and shall remain in force and effect. 7.4 Amendments and modifications. Any amendments or modifications to this Agreement shall be in writing and shall become effective only upon execution of the amendment by the Council's and the Community's authorized representatives. 7.5 Assignment. The Community shall not assign any of its rights or obligations under this Agreement to any third party, even if the Site which was the subject of the SAC liability is removed from the jurisdiction of the Community. The Community may not barter, trade, sell or otherwise treat any SAC payment obligation deferments or SAC Credits as a commodity and the Council will not honor any agreements between the Community and any third parties that purport to barter, trade, sell or otherwise treat any SAC payment obligation defennents or SAC Credits as a commodity. 7.6 Successors. This Agreement shall be binding on the legal successors of the Council and the Community, whether by operation of law or otherwise. 7.7 Warranty of Legal Capacity. The individuals signing this Agreement on behalf of the Community and the Council represent and warrant on the Community's and the Council's behalf respectively that the individuals are duly authorized to execute this Agreement on the Community's Page 6 of 7 Pages and the Council's behalf respectively and that this Agreement constitutes the Community's and the Council's valid, binding and enforceable agreement. IN WITNESS WHEREOF, the Community and the Council have caused this Agreement to be executed by their duly authorized representatives. This Agreement is effective on the date of final execution by the Council. COMMUNITY METROPOLITAN COUNCIL By: By: Print Name: Print Name: Title: Title: Date: Date: By: Print Name: Title: Date: Page 7 of 7 Pages CITY. LA K E ELMO STAFF REPORT DATE: April 4, 2017 CONSENT ITEM #: 4 AGENDA ITEM: 3459 Lake Elmo Ave Abatement SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: 3459 Lake Elmo Ave had two assessments from the Old Village Phase 1 project-$22,000 for sewer and $33,810 for streets. ISSUE BEFORE COUNCIL: Should the City Council remove the assessment from the 2017 certification? PROPOSAL: Council approved the property at 3549 Lake Elmo Ave for a minor subdivision in February. Since then one property has been sold and the city has received the special assessment amounts related to the Old Village Phase 1 project for 3549 Lake Elmo Ave. However, since assessments were certified to the county in February and the sale occurred in March, the city will need to have the assessments removed from the assessment roll. FISCAL IMPACT: Assessment payments were received in full in March. RECOMMENDATION: lf removed from the consent agenda: "Move to approve Resolution No. 20.17-030" ATTACHMENTS: • Resolution No 2017-030 • Washington County Abatement Form CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-030 A RESOLUTION RELATED TO 2017 ASSESSMENTS TO WASHINGTON COUNTY WHEREAS, 3549 Lake Elmo Ave, PID 03.029.21.23.0053, was assessed S22,000 for sewer and S33,810 for streets as part of the Old Village Phase 1 project; and WHEREAS, PID 03.029.21.23.0053 was later subdivided and a portion sold; and WHEREAS, the City of Lake Elmo received the full payments for the Old Village Phase 1 assessments at the time of the sale; and WHEREAS, said payment of assessments came after the certificate of assessments to Washington County. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lake Elmo, Minnesota, that the following parcel may be removed from the 2017 assessment roll due per the attached Washington County abatement fonns. 03,029.21,23.0053 APPROVED by the Lake Elmo City Council on this 4th day of April, 2017. By: ATTEST: Julie Johnson City Clerk Mike Pearson Mayor WASHINGTON COUNTY ASSESSMENT DIVISION APPLICATION FOR ABATEMENT - GENERAL FORM CLASSIFICATION / DISASTER CREDIT / SPECIAL ASSESSMENTS /orkslieet it: Owner's Name (please print or type) Christ Lutheran Church Lake Elmo Owner's Name Owner's Name Owner's Mailing Address-- -- PO Box 310 City Lake Elmo Property ID Number 13.029.21.23.0053 Legal Description of Property City or Township School District 4 TAG LOTS 29 & 30 COUNTY AUDITORS PLAT NUMBER 8 LAKE ELMO Lake Elmo 834 CITY SUBDIVISIONNAME COUNTY AUDITOR'S PLAT NO.8 LOT 29 SUBDIVISIONCD 37135 Stine MN APPLICANT Soc, Sec. /Fed lb 41.6008739 Soc, See. /Fed ID Zip 55042 Soc. Sec. /Fed ID (.11.4.8.) 375.192 Assessment Vear: 2017 Payable Year: 2017 Phone 6 -777-2881 Phone Phone Property Address (if different from mailing address) 3549 Lake Elmo Ave N City State Lake Elmo MN Zip 55042 qriginalt Land EMV $179,500.00 Revised: Land EMV DESCRIPTION OF PROPERTY MP Number ASSESSOR'S ESTIMATED MARKET VALUE Improvement EMV $261,000.00 Improvement EMV Total Classification $440,500.00 Exempt Total Classification Applicant's Statement of Facts: Property was divided and sold. Special assessments were paid in full to the City of Lake Elmo for the OV Phase 1 project inlcuding sewer and _street assessments. _ Applicant's Request: Applicantrequests the assessments be removed from the property tax statement as they have been paid in full. Applicant's Signature: AiCtirj4 Fjel -(i41,17.(0,544/ C.__ Date: 3/2. - `Tote: Minnesota Statute's 1988, Section 609.41, "Whoever, in making any statement, oral or written, which is required or authorized by ,v to be made as a basis of imposing, reducing, or abating any tax or assessment, intentionally makes any statement as to any material matter which the maker of the statement knows is false may be sentenced, unless otherwise provided by law, to imprisonment for not more than one year or to payment of a fine of not more than $3,000.00 or both Note: Must include City/Township Resolution for reductions on assessments 1. Rev 5/10 TI C;IT' LA K E ELM() AGENDA ITEM: SUBMITTED BY: REVIEWED BY: STAFF REPORT DATE: April 4, 2017 CONSENT [TEM #: Municipal State Aid System -- Resolution Establishing Municipal State Aid Streets Jack Griffin, City Engineer Kristina Handt, City Administrator Rob Weldon, Public Works Director Chad Isakson, Assistance City Engineer BACKGROUND: As a Municipal State Aid city, the City of Lake Elmo is eligible to designate certain higher volume roadways that are functionally classified as collector or arterial streets, as Municipal State Aid routes, and are eligible to receive a proportionate share of state aid funding to assist with the maintenance and construction of the MSA roadway network. Streets designated as Municipal State Aid Streets must meet the selection criteria of Rule 8820.0700, sub. 3. The City is allowed to designate roadway mileage up to a cap of 20% of the total local and county roadway system within the City limits. In addition, the City is allowed to designate any county road or county state aid highway (CSAH) which is turned back to the city with said mileage being over and above the 20% limitation. Municipal State Aid (MSA) funding is allocated in accordance with state statutes with one-half of the annual funding based on each city's population relative to other state aid cities, and one-half of the annual funding based on each city's estimated "Needs". ISSUE BEFORE COUNCIL: Should the City Council approve the designation of 5th Street North, from Inwood Avenue (CSAII 13) to Keats Avenue (CSAH 19) as a municipal state aid route thereby increasing the municipal state aid system by 1.82 miles? PROPOSAL DETAILS/ANALYSIS: As part of the City's Municipal State Aid System the City must certify to the Office of State Aid the total mileage within the corporate limits of Lake Elmo. Due to the development activities over the past several years Lake Elmo has increased the total mileage of streets by 8.85 miles. The certification of these streets to the office of State Aid in 2016 allows the City to designate an additional 1.82 miles of municipal state Aid streets (20%). Staff has reviewed the City's Municipal State -Aid road network and is recommending that 5111 Street North, from Inwood Avenue (CSAH 13) to Keats Avenue (CSAH 19) be designated as a Municipal State Aid Street. 5th Street North is an east -west collector street identified in the City's Comprehensive Transportation Man as necessary to accommodate the planned growth and development in the 1-94 corridor. Over the past several years, portions of .5" Street North, from Inwood Avenue (CSAH 13) to Keats Avenue (CSAH 19), have been constructed as part of the Savona, Boulder Ponds and Inwood subdivisions. By mid -July of 2017 it is projected that this entire stretch of street will he paved. FISCAL IMPACT: With the designation of 5' Street North as a municipal state aid route the City will increase the City's state aid system hy approximately 1.82 miles ofroadway. The additional roadway will increase the City's determination of Needs on an annual basis resulting in an increased allocation of Municipal State Aid funding. RECOMMENDATION: Staff is recommending that the City Council approve, as part ofthe Consent Agenda, Resolution No. 2017-032 approving revisions to the City's Municipal State Aid System (MSAS) as presented to designate 5th Street North, from Inwood Avenue (CSAH 13) to Keats Avenue (CSAH 19) as a municipal state aid route for the determination of Needs. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Resolution 2017-032, Establishing Muizicipal State .4id Streets." ATTACHMENTS: 1. Resolution 2017-032 Establishing Municipal State Aid Streets. 2, 2016 Certification of Mileage. 3. 5th Street North MSA Designation Map. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-032 A RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS WHEREAS, the City of Lake Elmo has reviewed the City's Municipal State Aid Street System and has identified system revisions needed in accordance with the policies and goals of the City's future growth and development and Comprehensive Transportation Plan; and WHEREAS, based on these recommendations, it appears to the Lake Elmo City Council that the streets hereinafter described should be designated Municipal State Aid Streets under the provisions of Minnesota Law. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lake Elmo that the streets described as follows, to -wit: STREET NAME FROM TO 5th Street North Inwood Avenue (CSA_H 13) 875 feet east of lvywood Circle North 5'h Street North 875 feet east of Ivywood Circle North 180 feet west of Jade Trail North 5lh Street North 180 feet west of Jade Trail North 830 feet east ofJade Trail North 5th Street North 830 feet east of Jade Trail North 935 feet west of Junco Road North 5'h Street North 935 feet west of Junco Road North Junco Road North 5th Street North Junco Road North Keats Avenue (CSAH 19) be, and hereby are, established, located, and designated a Municipal State Aid Street of the City of Lake Elmo subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for consideration, and upon approval of the designation of said roads or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Lake Elmo, to be numbered and known as a Municipal State Aid Street. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF APRIL 2017. CITY OF LAKE ELMO By: Mike Pearson Mayor (Seal) ATTEST: Julie Johnson City Clerk 2016 STREET MILEAGE CERTIFICATION SUBDIVISION RESIDENTIAL'COLLECTOR— feet miles feet miles feet miles |NVVOOD1ST '3RDADDITION I1,881 2�25 8,981 1.70 2,900 V.55 sT*STREET NORTH BOULDER PONDS 1ST ADDITION 5.087 0.96 4'075 OJ7 1,012 0.z9 5TnSTREET NORTH SAVDw4lST 3RDAnD|T0NS 10\994 2.08 8.047 1.52 2'947 0.56 sTHSTREET NORTH HAMyNESESTATES 15TADDITION V M0 0 0.00 NA NA HUNTERS CROSSING 1SF2NDADDITION 3'804 072 2'453 0.46 1,350 UJ6 sT*STREET NORTH VILLAGE PRESERVE 1g-ZNnADDITION 4`375 V�83 4,375 0.83 NA NA WILDFLOWER 1ST ADDITION 6,024 1J4 6,024 1.14 NA NA EASTOmVILLAGE 1STADDITION 4`031 0.70 3'684 0.70 347 0.07 VILLAGE PARKWAY KELVIN AVENUE (EXTENSION oFPUBLIC STREET) 538 O.10 538 0.10 NA m4 347 0.07 VILLAGE PARKWAY •1 SANITARY SE ER, WATER AIN, STOR SEWER AND STREET CONSTRUCTION PLANS LAKE ELMO, MINNESOTA • 1.. r r .% 1/ 4 . \ ,04 -00 \ 1.“ 999. rot/ 1'4-'14444.j 1:14444Ter I I . 8154, 110 111 1-114- 47-4.774 104 11* 144.41._14-444.4- '41 111_ :411 99` f 1 14 • - 444 ; ' 1 104 \ 4 4 4:: - 41. r- HANS HAGEN 140MES 041 C`it M 44114.2 I. COVER 2. SANITARY SEWER & WATERMAN INDE4 3. STORM SEWER INDEX 4. SANITARY SEWER & WA TRMAIN 5. SANITARY SEWiR & WA TENMAIN 6. SANTIARY SEWER k V1ATERMAIN 7. SANITARY SEWER & WATERMAN 8. SA NI TATO' 1SEYeER & VIA TERM AN 9, _SANITARY SEWER & WATERMAN 10. SANI LARY SEWER & WATERMAIN 11, SANITAR4 St:TAIT-1P & WATERMAIN )2 STORM ,iirAr;F; 13. STORM St-111.1ER t 4. S I ORM Si:is-TN 15. STORM SEWER 16 STORM SEWER t 7_ STORM SEIA1ER 18 SICTNA 19 STCP.M SEKR 20, STREET coNsTRI.icrioN 21 S]REET CONSTRUCTION 22. STREET CCNSTRucTION 23. STREET CONSTRUCTION . 01.44 0,11 24. STREEr CONsTRuCTION • 10,-. 410 11 h._ 25. STREET CONSTRUCTION 26. STREETC:NSTRUCTIDN 22, STREET CONSTRUCTION 28. SIGNING, STRIPING & LIGHTING PLAN 29.3, oSIEGFNAQs INC, STRIPING & LIGHTING PLAN .33014 DSEIGTN5INL, STRIPING & 1404111Ar; PLAN S .32 DETAILS ,3 34 DE I .•)L$" INWOOD 1ST ADDITION 14010,10111,101/00 VICINITY MAP ..,; 0 RHONA AP 4 I +, • • I, • PtrA SANITARY SE ER, ATER MAIN, STORM SEWER AND STREET CONSTRUCTION PLANS LAKE ELMO, MINNESOTA r4r l'"!.,Fir,rrrr, 1 -LT Mil HOMES 4.1; fit fii{hylt"ti Rd.., Suit, 341,1 34ta 5n41Z SHEET INDLX ....... ViCINETY MAP sm COVER 2 SANITARY `..,EWER & WAIERMAIN INDEX 3. STORM SEWER INDEX 4, SANITARY SEWER & WA TERM AIN 5, SANI AR Y SEWER & WA TERM AIN 6. SAM 1 ARY ';E'WER & WAIERMAIN 7, SANITARY SEWER & WA TERMAIN S. STORM SEV&R 9. STORM SEWER 10 S TORM SEWER 11. STORM SEWER 12. STORM SEWER 1.3 STREET CONSTRUcTION 14 STREET COWTRIJCTIC;r4 15. STREET CONSTRUCTION • '11,1 "-1 ri" -4 16. STREET CONSTRUC TION 17. STREET CONSTRUCTION • i;-,11", 111 STREET CONSTRUCTION 19 SIGNING, STRIPING & LIGHTING PLAN 20, SIGNING. STRIPING & LIGHTING PLAN 71 DE TAIL S 22. DETAILS 23. DETAILS 24. DETAILS. VAJILOTOEO,UIP FAMMAPe, 01WIA INWOOD 3RD ADDITION lafrc Eigoo, COVER = Developer 0P4 Boulder Ponds ILO EcIsor Croup - Deb Ridgeway 11455 VikingI2lie Suite) 250 Eden Prauie, MN 55344 1612) 353-3307 De-t,',Ridx-wayaE C con, - 17; LXCLFTiC41 boulder Fonds - or OP4 bou der Ponds, LLC lake Ebro, MN Secacr*, ;?-1, To...risr.D 20 R3rge 21 LL0LOLIA 1:4?ft-IfT. f1At-94, 41968 [1:41-1:-1PROfTRITS,iLO CLIENT NAME e, 2 SHEET NpEx 1. Title Sheet & Phasing 2, Legend 3-10. Sanitary & Watermain 11-18, Storm Sewer 19-28. Streets GR1-GR7. Grading VV1, Wetland Impacts EC1-EC4.Erosion Control BP-1. BP Petroleum Pipeline --XS1-XS24. Gross Swims- SS1, Signs & Striping TL1 Hudson Blvd. Tum Lanes 0t-D10. Details 01-1312 COfilMCFLP 12E+60.81 arr 'MELT AMEN Protect Bench Mark mirooT Sway'', NYGAARD MNDT Elevaeon 010 83 *CV() 29n ,6 - - EAGLE POINT ,N155 rifc'41 FONTF rOft,,Ifff tylt_LNCAL 4,,IlLt-1141, OF'4 Boulder Ponds, I,,LC SHEET 01 0 s_ 73 0 ofl - LOCATION MAP Till 51-IrET PHASING 0.0 SHEET NO 5 55. r r r,".45'r4r“)44,i54445:451',5"' t 5 5 7 LLLLDLYOULy, 4,5 3•7 tl 1 ;55, 555: 5 5 61 HV 5 ::y er..55555r • f ; -11 0 . . ' '...i r4..,.:,,.....,„., „,..,,..........„,,Tze.e„.‘t ..,$1,,,..„...,,,T,...,4,7-L4:.,--4-,,T1::.;TT.,:.--' '..ri..% -,.`,'1;."'„1,41,:'-.7.:,,='•1.-jr.'.'.^-'^t T.'-'1 !1 -, ,:,,,,,,P,' 206 N YR,' ialLe10 1`1' ';',,,, -,. Q' , . ...... leviTts -- TY. — fer:' '4,2tier 0 a ' , t '.7trt7tY7:•42.11, 0;13 L'flE !.! z PIP g rs_ ;aloe, 3 P. 6 5 F; '88, '8'8.88.88881 8 ‘1 '88, 8; 88488.8,888888, :,8,88888,888.888 8; 8888 888888 888 8188 88888,-A 8;8888 888 8:88888888 888 '8,8 888 88888888 88.8 8:8 t 8 - ' 8 it 8.8 8888 .-t88 88888 8,8. 88. 8.8.888881.8888.8888.88 8,88,888:8388: 8;81888 8 8788' 8,',f 888 8 7 , . 8 888888 8881 „ ', 8:it8 8888 888 8 888 -88 t: 8 8'88888 . — 8888.1,88,888 88:88 888888 8888 88 8 ;8888 8 88-8'8 '88878 8 8888888 8 VP ..1,V ,I.T . . ... ' , „ .i. .:". :": -fi. :18 I 8 ..!eNe ::-....,-,•' . .„ _.. i 88 , x 8 , t 1 ' , 4 )1 7 .. ,, 8884 .8 8 8 0 r, , 4.' "T1 , t.4 888'8-8 8,1 0 8 14k,OND tkt-Ark,E Pi NEERengineering HUNTERS CROSSING 2ND ADDITION UTILITY AND STREET CONSTRUCTION LAKE ELMO, MINNESOTA CI WEN SIIEFT kt,t7i74rttk=t-, - WOUFAIW,R rrtiN XMP , VEtiChidai MN /DO ri;t8-.? Cr?r,f, datt,-0 SIIFJI INDEX I. COVER SHEET 2-4. SANITARY SEWER & WATERMAIN 5-7. STORM SEWER CONSTRUCTION S-9, STREET CONSTRUCTION ID, BITUMINOUS TRAIL CONSTRUCTION I I. SIGNING, STRIPING & LIMITING PLAN 12-10. CITY DETAILS 1,1. LANDSCAPE PLAN 1 .•; l'ROsSINI; 2,o1A01)1110N SYMBOL LE444END 000 i4,444 "4_4;a 444,4,4 4.444 N44 . • i t 4. 41414,4 t+08 !!!. , OUTLOT OWNERSHIP 4,4.1 ,+4 4 A ,lty t4444-4 4444 0,4444 Of,0014, ,444:44 44, 4,44 t 4,44,4 t E2114 044444 4 444,4444 4.04.44,44 444 444444444-4 -,.44r"ff 4.;444.447 444 FA , ' Et, PM 44, 444,14 t 4f4, ,t4 444 - 04, t42-'7.47444444.4' 094,0144 4,144_,R io6 41* k, CI; At*" J [4,44400' 14. 4-4 4414,444:4444,4,4,44,44,44, 444, I 4,444444-4 4,44-444,44 4,4141414,4411 .4444,4,t - 4-444,i, 44444 44-4.E 4444411,,,4444,,,it, a 4,4 ,44, ,44 44444, 4,-M,44,14.4.44444,404. 4044 43,4, , • 444, 44 44,4/At ietta e444,4 Ott, ',A,11,1 tstfes44,4 t44....cst 44 41,14 4, 404444,44 4 4T-444, t 4,44 ,441,447444,4,4 044 tt.,41.1,44 . 4444 41,144? 1-4,464,1,4 4,4 444,414 4,4 4444 1-0144 Mt, 4,44.4-44,41' „tt , 44414 .4 4,1, 144 I.14,414 44,4-4 4444 44,44,, 4 4,, 44,4-44-4444, -,,44,4,4,4,4rr t4 .," SATHI-2E-BERGOUIST INC MINNESOTA LOCATION MAP SHEET INDEX TABLE .4,44 §,4,4 4.47 . 6,4 9.1 „ 4,4 44 44 t4„14 ,a 17,;kt 4444E44444444b 44,)44 7v; ;4- 4; TITLE SHEET LAC.41= 4441-.S1414 \if, ?NI) ADDITION 1 4.404,4-44 20 uVI,eniJ, i_i rn.rry PIAF HAS JI N 12, 2015 I )11Atilt: 1 EET OUTLO T f PLAN vi u1• SSA Uallite MOP WM41 914E 109(3 f# 444444441334@#3 LOR0461444 Saw Saw 441 lobass Mar* SW 14.044)104444 s»+u 14-144 aee.= CITY OF LAKE ELMO, MN 0 875 1.750 3,500 Feet L 1 I 1 Created 01 ,/2017 MAP FOR REFERENCE ONLY NOT A LEGAL DOCUMENT This drawing is the result of the compilation and reproduction of land records as they appear in various Washington County offices. The drawing should be used for reference purposes only. Washington County is not respon,'"= for any inaccuracies. TI (ATV OF LAKE ELMO AGENDA ITEM: SUBMITTED BY: REVIEWED BY: STAFF REPORT DATE: April 4, 2017 CONSENT ITEM: 6 Old Village Phase 3 Street, Drainage, and Utility Improvements — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Jack Griffin, City Engineer Kristina Handt, City Administrator Rob Weldon, Public Works Director Chad lsakson, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the plans and specifications and order advertisement for bids for the Old Village Phase 3 Street, Drainage, and Utility Improvements? BACKGROUND: On December 20, 2016, following a Public Improvement Hearing, the City council ordered the improvements and preparation of the plans and specifications for the Old Village Phase 3 Street, Drainage, and Utility Improvements. The improvements include the extension of sanitary sewer to the Lake Elmo Elementary School, City Hall and the Brookman II Building (3825 Lake Elmo Avenue) as well as extending sanitary sewer along Laverne Avenue, from 39' Street North to CSAH 14; 3Ist Street North, from CSAH 17 to the east end; Laverne Court North, from 31st Street North to south cul-de-sac; and Layton Court North, from 31st Street North to south cul-de-sac. The improvements include the reconstruction of the existing streets with concrete curb and gutter, installation and repair of stony' sewer, the replacement of the aged watermain, and a sanitary sewer service stub extended to the property line for each benefitting property. The improvements also include the construction of a sidewalk and trail along Laverne Avenue from 39' Street North to CSAH 14 as part of the Downtown Master Man. The watermain along Laverne Avenue will be upsized to a trunk 16-inch diameter main as the final connection for the intermediate/low pressure zone relocation to the Union Pacific Railroad and watennain is proposed to be extended to the Brookman II building at the property owner's request. The scope of improvements is consistent with the approved feasibility report which was adopted by the City Council on November 15, 2016. The feasibility report was prepared in response to the receipt of petitions for sanitary sewer service from the Lake Elmo Elementary School (Independent School District #834) at 11030 Stillwater Boulevard, and from the property owners along 31 st Street North, from CSAH 17 to the east end, Laverne Court North, from 31st Street North to south cul-de-sac, and Layton Court North, from 31st Street North to south cul-de-sac. PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for May 4, 2017. Once received, bids will be reviewed by staff and if acceptable will be presented to council on May 16th to award a contract. FISCAL IMPACT: The estimated total cost for the Old Village Phase 3 improvements is $2,498,000 with the street, sidewalk and storm sewer improvements estimated at $1,191,300; the sanitary sewer improvements estimated at $753,800; and the watermain improvements estimated at $552,900, The improvements are proposed to be assessed against the benefitting properties consistent with the City's Special Assessment Policy and the Old Village Sewer Assessment Policy. Approval of this motion does not commit the council to the project costs. Once contractor bids are received, the actual construction costs will be known and the council will be asked to consider entering into a contract to complete the work. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, Resolution 2017-033 approving the plans and specifications and ordering the advertisement for bids for the Old Village Phase 3 Street, Drainage, and Utility Improvements, If removed from the consent agenda, the recommended motion for the action is as follows; "Move to approve Resolution No. 2017-033, approving the plans and specijkations and ordering the advertisement for bids for the Old Village Phase 3 Street, Drainage, and Utility Improvements." ATTACHMENTS: 1. Resolution No. 2017-033 Approving e plans and specifications and ordering the advertisement for bids for the Old Village Phase 3 Street, Drainage, and Utility lmprovenients. 2. Location Map. 3. Project Schedule. 4. Project Plans and Specifications available for review at City Hall. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-033 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE OLD VILLAGE PHASE 3 STREET, DRAINAGE, AND UTILITY IMPROVEMENTS WHEREAS, pursuant to a resolution passed by the City Council on the 20th day of December 2016, the City Engineer, together with SEH, Inc. has prepared plans and specifications for the Old Village Phase 3 Street, Drainage and Utility Improvements and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED, 1. Such plans and specifications, a copy of which is on file at Lake Ehno City Hall, and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 21 days, shall specify the work to be done, and shall state that sealed bids provided to the City Clerk prior to the specified bid date and time and accompanied by a bid bond or cashier's check made payable to the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be considered. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF APRIL, 2017. CITY OF LAKE ELMO By: Mike Pearson (Seal) Mayor ATTEST: Julie Johnson City Clerk LAKE ELMO 39TH STREET z E.Q > 31ST ST N 0 2 > 30TH STREET LEGEND 3 isT STREET NEIGHBORHOOD STREET, DRAINAGE, AND IJTILITY IMPROVEMENTS c=5,2§1tV OPTION LAVERNE AVENUE AREA STREET, DRAINAGE. AND UTILITY IMPROVEMENTS OPTION 2: LAKE ELMO ELEMENTARY SCHOOL SANITARY SEWER EXTENSION TI AKE LMO ENGINEERING OLD VILLAGE PHASE 3; STREET, DRAINAGE, AND UTILITY IMPROVEMENTS PROJECT NO, 2016.133 NOVEMBER, 2016 CITY OF LAKE ELMO FIGURE NO, LOCATION MAP OLD VILLAGE PHASE 3 PR[NECTS/-AEDU|E CITY OF LAKEELM(l OLD VILLAGE PHASE 3: STREET, DRAINAGE AND UTILITY IMPROVEMENTS PROJECT NO. ZOl6-133 ENGINEERING, inc. Cara Geheen' P.E. Jack Griffin, P.E. Ryan StompskiP.[. Chad |saksnn' P.E. 651.300.4261 651.300.*264 651.300.4267 651.300.4283 MAR[HZO27 SEPTEK48ER2[L2O16 Council authorizes the preparation ofthe Phase 3Feasibility Report. NOVEK4BER1S,20l6 Presentation of Feasibility Report. Council accepts Report and calls Hearing. DE[EMBERZ[\2Ol6 Public Improvement Hearing. Council Orders the Improvement and orders the preparation ofPlans and Specifications (Requires 4/Smvote). APR|L4,1017 Council approves Plans and Specifications and orders Advertisement for Bids. MAY 4, 2017 Receive Contractor Bids. MAY 16, 2017 Council accepts Bids and awards Contract. JUNE5,2Ol7 Conduct Pre -Construction Meeting and issue Notice tVProceed. * O[TOBER27,ZOl6 Substantial Completion. • June 30, 2010 Final Completion. THE CITY 01-7 LAKE ELMO STAFF REPORT DATE: April 4, 2017 CONSENT ITEM #: 7 AGENDA ITEM: 2017 Street Improvements — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids SUBMITTED BY: REVIEWED BY: Jack Griffin, City Engineer Kristina Handt, City Administrator Rob Weldon, Public Works Director Chad Isakson, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the plans and specifications and order advertisement for bids for the 2017 Street Improvements? BACKGROUND: On January 17, following a Public Improvement Hearing, the City council ordered the improvements and preparation of the plans and specifications for the 2017 Street Improvements. The improvements include the rehabilitation of residential streets located in 4 separate subdivisions, including Fox Fire Estates, Springbonis Green Acres, Judith Mary Manor and Rolling Hills Estates. The street improvements include approximately 2.3 miles of local streets consisting of 55th Street North, from Demontreville Trail North to 57th Street North; 57th Street North, from Julep Way North to Keats Avenue North; Jamaca Avenue North, from 55th Street North to Jamaca Boulevard North; and Jamaca Boulevard North, from 55th Street North to Jamaca Avenue North. The improvements include a full depth reclamation of the existing pavement with the installation of new concrete curb and gutter and a new bituminous surface. Drainage improvements have been incorporated into the project to include storm sewer system replacement and drainage upgrades to prevent water from standing on or along the new street pavements. With the addition of one new storm sewer system along 55' Street North, the scope of improvements remains consistent with the approved feasibility report which was adopted by the City Council on December 6, 2016. PROPOSAL DETA1LS/ANALYSIS: The plans and specifications have been completed for the improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for May 5, 2017. Once received, bids will be reviewed by staff and if acceptable will be presented to council on May 16th to award a contract. FISCAL IMPACT: The estimated total cost for the 2017 Street Improvements is $1,400,000. The improvements are proposed to be partially assessed against the benefitting properties consistent with the City's Special Assessment Policy. The project is funded through the issuance of general obligation bonds and special assessments. Approval of this motion does not commit the council to the project costs. Once contractor bids are received, the actual construction costs will be known and the council will be asked to consider entering into a contract to complete the work. RECOMMENDATION: Staff is recommending that the City Council approve, as part ofthe consent agenda, Resolution 2017-031 approving the plans and specifications and ordering the advertisement for bids for the 2017 Street Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: "Move to approve Resolution No. 2017-031, approving the plans and specifications and ordering the adveiiiseinentfar bids for the 2017 Street Improvements." ATTACHMENTS: 1. Resolution No, 2017-031 Approving the plans and specifications and ordering the advertisement for bids for the 2017 Street Improvements. 2. Location Map. 3. Project Schedule. 4. Project Plans and Specifications available for review at City Hall. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-031 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2017 STREET IMPROVEMENTS WHEREAS, pursuant to a resolution passed by the City Council on the 17th day of January 2017, the City Engineer, together with TKDA, Inc. has prepared plans and specifications for the 2017 Street Improvements and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED, I. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 21 days, shall specify the work to be done, and shall state that sealed bids provided to the City Clerk prior to the specified bid date and time and accompanied by a bid bond or cashier's check made payable to the City of Lake Elmo in an amount not less than 5°/© of the amount of such bid will be considered. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF APRIL, 2017. CITY OF LAKE ELMO By: Mike Pearson (Seal) Mayor ATTEST: Julie Johnson City Clerk ONTREV LAKE DEMONTR EV ILLE LEGEND 2017 STREET IMPROVEMENTS THE CITY OF IAKE ELMO ENGINEERING 2017 STREET IMPROVEMENTS: PROJECT NO. 2016.135 DECEMBER, 2016 57TH ST N 55THSTNz .'w 53RD ST N cn E— LL] CITY OF LAKE ELMO RE NO. 1 LOCATION MAP NORTH TRI LAKES AREA PROJECT SCHEDULE ' ''`^^'�~'~~''�~~^^ i CITY OFLAKE E|MO � 2017STREET IMPROVEMENTS PROJECT NO. 2Ql6.l35 ENGINEERING, inc. Cana Gehe,en P.E. Jack Griffin, �E. Ryan StempskipI. Chad |sakson,p.E. MARCH2027 O[TO8ER4,ZO1G Council authorizes Feasibility Report. DECEMBER6,ZOl6 Presentation of Feasibility Report. Council accepts Report and calls Hearing. Authorizes Design Survey. ]ANUARYl7,2Ol7 Public Improvement Hearing. Council Orders the |nnorovennent and orders the preparation VfPlans and Specifications (Requires 4/5*vote). APRIL4,ZO17 Council approves Plans and Specifications and orders Advertisement for Bids. MAY 5,ZO17 Receive Contractor Bids. MAY lG,2O17 Council accepts Bids and awards Contract. ]UNE1Z,3U17 Conduct Pre -Construction Meeting and issue Notice toProceed, * 5EPTEME8ER32,Z0l7 Substantial Completion, • O[TO8ER27,2017 Final Completion. Ti 1F CITY' OF I. ELMO STAFF REPORT DATE: 4/4/17 CONSENT ITEM #: MOTION TO: City Council FROM: Rob Weldon, Public Works Director AGENDA ITEM: Rain Garden Maintenance Agreement REVIEWED BY: Kristina Handt, City Administrator ISSUE BEFORE COUNCIL: Should the City Council approve a maintenance agreement with Washington Conservation District for city owned rainwater gardens? PROPOSAL DETAILS/ANALYSIS: Under this agreement, Washington Conservation District will provide maintenance to the 5 city owned rainwater gardens a minimum of 2 times during the 2017 growing season. This maintenance will include; inlet cleaning, plant identification, weed removal and litter removal. Also, by utilizing this service the city will be meeting maintenance requirements of the Best Management Practices, (BMPs) as outlined in the Municipal Separate Storm Sewer System, (MS4) Permit. Any additional work needed in the ramn gardens such as; additional wood mulch or plantings will still be the responsibility of the city FISCAL IMPACT: Not to exceed Sl ,250.00, funded through Surface Water Contract Services. OPTIONS: - Approve Raingarden Maintenance Agreement - Deny Raingarden Maintenance Agreement - Table Raingarden Maintenance Agreement RECOMMENDATION: Motion to approve Raingarden Maintenance Agreement with Washington Conservation District for an amount not to exceed $1,2500.00 ATTACHMENTS: Raingarden Maintenance Agreement Agreement Between the Washington Conservation District and the City of Lake EUrO0 PARTIES: This letter of agreement will set forth the work to be provided by the Washington Conservation District (WCD) to the City of Lake Elmo (City) to perform maintenance of Best Management Practices TERM OF CONTRACT: The effective date of the agreement is from April 1, 2017 to December 31, 2017. SCOPE OF SERVICES: Work to be performed by the WCD includes the following tasks: a. Pedbnn a minimum oftwo maintenance visits for five /aingardcns. Maintenance activities include inlet deanoutweed removal, and litter removal. b. Nomaterial costs are anticipated. COST AND PAYMENTS: Costs for services for these activities shall not exceed $l'35Ul0 Services will be provided by the VVCD Seasonal Maintenance Worker(s) @ $38/hr. Invoices will be sent on a quarterly basis and will list specifically the work performed. Invoices are payable bythe City ofLake Elmo within 6Odays. Office supplies, normal office reproduction expenses, and transportation are included inthe hourly rate. Other expenses are to be reimbursed at actual cost. RELATIONSHIP: This agreement in no way shall constitute, nor be construed in such a way to create an employment relationship between the City and the VVCD. VV[Dstaff shall not be entitled tnany rights, privileges, orbenefits ofemployees ofthe City. INDEMNIFICATION & INSURANCE: The WCD agrees it will defend, indemnify, and hold harmless the City,its council members and employees against any and all liability, loss, costs, damages and expenses, including attorneys' fees, which the City, its council members or employees may hereafter sustain, incur, or be required to pay arising out of the WCD's performance or failure by the WCD to perform its obligations pursuant tnthis agreement. Likewise, the City agrees that it will defend, indemnify, and hold harmless the WCD, its board members and employees against any and all liability, loss, costs, damages and expenses including attorneys' fees, which the WCD, its board members and employees may hereafter sustain, incur, or be required to pay arising out of the actions of the City pursuant to this agreement. The parties acknowledge and agree that any exposure to the City or the WCD or the acts or omissions of their respective officers, agents, board members and employees will not exceed the limits provided for in Minnesota Statutes Chapter 466. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS: During the performance ofthis Agreement, the VV[D agrees tothe following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions nfand all applicable federal and state laws against discrimination including the Civil Rights Act of1964. RECORDS: Under Minn StaLsection l6[l)5 the VVC[Ysbooks, records, documents and accounting procedures and practices relevant to this grant are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate for a minimum of six years from the end of this agreement. aVz7vvCoTechnical Services Agreement DATA PRIVACY: All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the WCD's performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota 1984' Section I3.01, etseq. Orany other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. TheVVCD agrees to abide by these statutes, rules and regulations and as they may be amended. TERMINATION: Either the WCD or City may terminate this Agreement with or without cause by giving the other party thirty (30) days written notice prior to the effective date of such termination. In Witness Whereof, the WCD and City have duly executed this Agreement as of the date and year referenced herein. Jay Riggs Director of Public Works, Lake Elmo District Manager, Washington Conservation District Date Date 2O17VVCDTechnical Services Agnsement `II 117, CITY (jr LAKE ELMO STAFF REPORT DATE: April 4, 2017 CONSENT ITEM 4: 9 TO: City Council FROM: Emily Becker, City Planner AGENDA ITEM: Pebble Park Free Library BACKGROUND: A resident proposed constructing and erecting free library in Pebble Park. ISSUE BEFORE COMMISSION: The Council is being asked to review the proposed location and approve that the resident erect the free library within Pebble Park, PROPOSAL DETAILS/ANALYSIS: • Attached to this staff report is a location map showing where the resident is proposing to place the Free Library. • The resident will construct the free library and put it up. The resident will be asked to sign a form that says the City will not be responsible for maintenance and will not be liable for damage. • The proposed location map shows Pebble Parks phasing plan that the Parks Commission viewed back in 2014. showing that it does not interfere with any current or proposed amenities. • The resident attended the March 20, 2017 Parks Commission meeting and explained that she and other neighbors will take care of maintenance and repair of the free library, should it deteriorate or be vandalized. The location has been chosen so as to discourage vandalism as much as possible. • The Parks Commission saw no issues with the proposal or proposed location. They even recommended that this be an amenity the City look to have in more parks within the City. FISCAL IMPACT: The resident has been asked to sign a form that frees the City from liability for damage and maintenance responsibility. The resident has not yet returned this form to the City and will need to do so before erecting the Free Library. This form is attached for reference. RECOMMENDATION: Staff and the Parks Commission recommend that Council approve as part of tonight's consent agenda a resident erecting a Free Library within Pebble Park, subject to the resident signing the attached donation form, If removed from the Consent Agenda, the Council may approve with the following motion: "Motion to approve a resident erecting a Free Library within Pebble Park subject to the resident submitting to the City it signed donation form freeing the City of liability and maintenance responsibility." ATTACHMENTS: • Proposed location map (Pebble Park). • Unsigned donation form LAKE CLMO Pebble Park Draft Plan 7/31/14 CHECKLIST FOR ACCEPTING DONATIONS Policy: For gifts of any size the appropriate committee is to evaluate whether it is in the City's best interest to accept the bequest. In order to assist the committee in evaluatingevainating thepact of accepting e gift, the following checklist has been prepared. (1) Is the gift of lasting value to the community? (2) Does it create potential liability issues for the City? That is, will people walk on it, sit on it, or undcr it? Will construction be inspected, is construction up to current standards (ADA accessible, for example?) Are the materials used acceptable for public construction? (3) Will some member of the public find the item offensive; can it be construed as having a religious content, or offending members of a protected class? (4) What will the potential annual maintenance cost of the gifted object be? Do the costs outweigh the value of the gift? (5) Does the gift carry implied duties that the City must perform? What is the cost of performance of such duties? Does the cost exceed the value of the gift? (6) If costs, direct or indirect exceed the value of the gift; acceptance of the gift may still be warranted if a public purpose is being served and all understand the costs as well as the value of the gift. (7) Also, does the acceptance of the gift imply that the City will replace the gift when worn out, destroyed by vandals, etc? If the gift is found to be no longer of use in the future, may the City at that time, sell, dismantle or convert to another use? (8) All agreements, prohibitions, etc, with respect to the gift should be noted in the minutes or Memorandum of Agreement for future reference. (9) All items donated to the Library for book sales, bake sales, rummage sales and memorial bricks will be exempt from this policy and procedure. DONATION FORM FOR PUBLIC IMPROVEMENT PROJECTS, MEMORIALS, TRIBUTES, WORKS OF ART (Including funding proposals for the above purposes) DONOR INFORMATION Name: Address: Phone: Email: Hereby makes a proposal to fund and/or construct a Public Improvement Project, memorial, tribute, or work of art consisting of The intended purpose of this donation is Proposed location Donation subject to the following restriction (if any): Condition, Conservation and Maintenance Requirements: What type of materials will be used in the proposed Project? What is the intended life span of the Project? What short and long-term maintenance may be required and what is the anticipated cost of such maintenance? The Village of Luck will make reasonable efforts to accommodate the intended purpose of the donation but reserves the right to utilize, relocate and/or dispose of any nein through donated funds as the Village of Luck may deem fit This agreement shall not take effect until the Village Board for the Village of Luck has specifically accepted this donation. Donor Donor Recommended: Date Date Department Head Date Accepted: Village Administrator Date T1 TrY LAKE ELMO STAFF REPORT DATE: 4/4/17 CONSENT ITEM #: 10 TO: City Council FROM: Rob Weldon, Public Works Director AGENDA ITEM: Purchase of two (2) 1/4-ton Pickup trucks REVIEWED BY: Kristina Handt, City Administrator BACKGROUND:, The City of Lake Elmo Public Works Department uses a wide array of vehicles to delivery daily and essential services to its residents. To accomplish daily tasks, the department utilizes 7 vehicles for its 8 full-time and 4 part-time public works employees to achieve daily and emergency tasks. With the growth of the community and increase in daily workloads and services the department is experiencing difficulties in fulfilling these requirements with its aging fleet. Of the 7 vehicles that are utilized daily, two of them are over 16 years old with severe signs of wear and extensive mechanical issues while another is rendered inoperable and stored outdoors. These mechanical issues have plagued the department with down time, repair costs and the need to use personal vehicles to carry out city business on a daily basis. These vehicles are also beginning to jeopardize the safety of the operators due to the extreme structural wear. ISSUE BEFORE COUNCIL:. Should the City Council approve the purchase of two (2) Y4-ton pickup trucks for the Public Works Dept. as outlined in the 2017 CIP and recommended by the Maint. Advisory Committee during its March, 28 2017 meeting. PROPOSAL DETAILS/ANALYSIS: With the approval of this purchase, Public Works would be able to retire a 1991, 1998, and 2000 model year trucks. Each of these trucks have continuous mechanical issues along with structural issues that pose safety threats, such as large holes in the cab floor. Associated with high repair cost, is the down time and staff time needed to complete vehicle repairs that burdens daily operations and tasks, ultimately lowering the department's level of service to residents. Once purchased, both new trucks will be outfitted with snowplows and hydraulic tailgates. The addition of these trucks with snowplows will increase and aid the department's abilities to handle snow removal in cul-de-sacs and parking lots more efficiently. Installation and use of lift gates, (hydraulic tailgates) will make loading heavy items such as utility castings and garbage cans much safer for staff and limit the potential for job related injuries. FISCAL IMPACT: Total cost for both vehicles will be an amount not to exceed $90,000. Funding for the proposed purchase will be applied to the 2017 Bonding venture and Parks Dedication Fund, being split in an amount not to exceed $45,000 to each. OPTIONS:. • Approve the purchase of two (2) trucks • Deny the purchase of two (2) trucks • Table the purchase of two (2) trucks RECOMMENDATION: Motion to approve the purchase of two (2) Y -ton pickups for and amount not to exceed $90,000 as recommended by the Maintenance Advisory Committee. ATTACHMENTS: • Midway Ford truck quote (State hid) • Boss plow quote (State bid) • Litigate quote (State bid) • Warning light quote A K ' Midway Ford CommercialFlwntand��mvennnmendSo|ms 2777N.8neUingAve, RosevM|eKUN55113 T'GS Automatic Transmission Dual Front �WrBags AM/FK8Radio Tow Hitch Tilt Wheel � � � 4U/20/48�/|ny|Front Sea �m�a�B�aUohn�� 4��hem|�4BS Brakes Air Conditioning Lr1 T248/7�7EAU8easnnTires Options Code Price Select Ax4Sh�*n�y '�- 213 A $171 k x Travis Swanson 851'343-5212 tswanson ��roseviUemidwevfordoom �_x#651'6O4-2�3S Front Tow HooksRubberF|om,Cove�ng Black Bunnpenam/ReorStep K8mtchingFuUSize Spare Tire G.2LV8E$5 rake Controller -- --------�—'F(-- -�-----`--'�^--'-~^^^~~--�'---'^^^~~----`-~-~-- $249 X Exterior Colors Code 'C1n�Seat 4O/2O/4b 1 U $92 ' -- - �Snow P_. ---kg��--- - ; - - - '' ---'-~-------~~--~ -^.-~~ ~---~~ '-- . -- . . ..'..., �Cab --Steoe -�-^ 8' -- Caribou' 4 5' x 'd' -^~^��- —~- _Upfitter Switch - -- � ' -_ ' .' Power Spray -In Liner E'LooknRearDVf -- '-"45/75r17E AT -'-- .gate Step Mud Flaps ruise Control ' pgradedrear8phn'o Option Total _ 6.2 Gas Options Price Totals Extended Warranty Transit /mprExcise Tax Tax Exempt Lic O.596Sales Tax 'Document fee | /Sub total per vehicle Number cfVehicles Grand Total for all units Acceptance Signature tm6m6`anoTime—... 592 % $73 x Magnetic Metallic � 80L � x / cdSUvery�eta|hc $456 x Oxford White %3E '$359 x '' r '---`-�---- —' ' $1-- ' x ----,Ex-,e-n-ded-§4vc-w-C— ontrmctm---li . 85G $358 ~^�-'76V---- ' ' '1�-~ $34 � ��- ' �� V / �11 -'I-'----`''-- 1—'` $750 - - ----~--__-__~ x 7yeac[75.00Omile xPremhumCanaVVananty 'x---~(Bumper hoBumper) .. $�'-754 '��'~�----~~~_��.-~..�._-��.'--.~_---_-_V You must have a active FIN code to pa Ir rt I icipate in I this Totals purchase contract: FIN code # s2,�,'764.P1191," Purchase Order required prioi'18'81ider placement Select " ----_' ~ YZ .' ' x Cost I Select ' $2,570 : ' $2OOD$1,853.67 Name of Organization __� 42 -^- 0 ^ 1 Address 8 $3��4 C4, State, Zip � � '�� Contact Person/ Phone # State of Minnesota Pricing Page 2.0 Front Snow Flow Make Boss DXTDual Trip VeePlows Moldboard |enghtslisted below Moldboard 11gauge steel, 3/8'poly, 12gauge 3O4SS Moldboard height atmiddle 37high (82~&S2") Moldboard height o(middle 35^high (10') Moldboard height mtends 37'1f2"(8'2^).38'1/2^(97).45`(10') 1X2'xG"steel cutting edge (4)extension trip springs onmoldboard trip (3)torsion springs (per blade hm|0ontrip cutting edge 1'1/2^x 1Q"angle cylinders nn87&92"plows 2"x1Orangle cylinders on10'plow 2"x1'1Q7x1Orlift cylinder on87W8'2^plows 2'1/4^x1'18[x12^lift cylinder on10' Locking cylinders Smart Hitch 2 Smart Light 2 Smart Touch 2 control Steel Plows Hrs. Labor Sell 8'ZOXTSteel VoePlow Phoo O 6.230.47 O $ 9'2^DXTSteel VnePlow Fhua S 6,433.08 O $ 1O'DXTSteel VeePlow Price $ 7.812.99 0 $ Poly Plows 8'2^DXTPoly VeePlow Price $ 6.547.41 0 $ - 9'2^DXTPoly VeoPlow Phoa $ 0.643.80 0 $ Stainless Steel Plows 8'2~DXTSSVeePlow Price $ 6.862.84 O $ S2~OXTSSVenPlow Phua $ 6.81&64 0 $ 2 Warranty years Date &iD.ofPrice sheet mm Discount, ifany, tobeapplied toprice sheet N/A |nohd|adon $ 42824 0.5 $ 422.60 Assembly of Moldboard $ 131,95 2 $ 130O0 Snow Deflector Installed $ 26517 1 $ 65,00 Snow shoe for plow blade $ 134.07 0,5 Q 32.50 TimbannaLoad Saver infront installed $ 283,08 1.5 $ 97.50 Deduct for less Power Unit for Central $ (713.59) $ Hydraulic application STATE OPM|NNESOTA PRICING PAGE Uftgate Price Hm Sell Labor Make and Model Tommy Gate 2,80688 8 G2DuofDrive Series PNG2'GO4342EA38 Pickup Applications Chov/GMC Dodge Ford 1300Capadty Warranty 1yea Installation mfLUtgate $ 428]84 6.5 $ 42250 Price ofFMVSS1O8light package NIA Installation cdFMVSS188light package N64 Price of|CCbumper under ride protection N/A Options Paint tomatch (no BC/CC) For BC/CC Light Kit 2'|ihDtadd-on G2 LED light kit 2'hghtadd-on G2 Remote Pendent Control Dual control (remote Pendent Rubber platform bumpers |ncab shut off $ 53410 4�5 $ 29250 $ 135,04 1 $ 6510 $ 410.14 2 S 130,00 $ 534/0 2 130,00 S 155.33 8 288.07 D 28,65 $ 179,96 2 § 13U.U0 Delivery starting point Fridley, MN Price per loaded mile for delivery $2.75 Vendor: Crysteel Truck Equipment Contract Person: Jim Wyatt Address: 1130'73ndAve, NE, Fridley, MN55433 Phonw:7O3'871^1AO2 1'800'795'1280 Fax 783'571'5091 E'Mxi|Address: ]wyaM@crysteebmck.oum Vendor: Crysteel Truck Equipment Contract Person; Bob Chicom Address: 92248Ember Road, Lake Crystal, MN58055 Phone: 507'726'6041 1'800'722'0588 Fax:507'738'2SR4 Cell: 507'381'1693 E'Mai|Address: bphicns@crystee|tmnk.cvm Delivery Starting Point Fridley, IVIN Delivery price per loaded mile $2.75 Vendor: CrysteelTruck Equipment Contact Person: Jim Wyatt Address: 113O'73ndAve. NE Fridley, MN5S433 Phnne:7G3-5J1'1802 1'800'795'1280 Pax:7$%'S71'$O81 Company: CryotewTruck Equipment Contact Person: Bob Chicos Address: S2%48Ember Road, Lake Crystal, MN56OSS PhnnmSO7'720'6V4i Toll Free: 1'80O'72%'U688 Fax: 507'726'2984 Cell Phone: 507'3814693 E'MaUAddress: bohicns@cryatee|tmckxom EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. USA Voice: 651765'2057 '-_ � Quoted To: LAKE EUNOPUBLIC WORKS 38OOLAVERNEAVE LAKE ELK4O.WYN 55042 --'- Cusuoner<O ! GomdThrp �\KEEUND.C|TYOF � 3/3017 _ Payment Terms Net 30 Days Quote Number-, QL022817'10 Quote Date: Feb 28.2017 Page: 1 Sales Rep � DLL�-�| Quantity � Item Description Unit Price / Amount 1. - rweldon@lakeelmo,org ---- � Z00iR2LPPA YHELENRESPONDER 2LOW PROFILE 299{0 598{0 | LED BEACON, GLINEAR LED, PERM MOUNT, AMBER 2.00 TAO8 !DOMINATOR T|R3OLAMP TRAFFIC 41820 836A0 ADV|SOR, 15'CABLE 200 EX.m|GCGUPpLY STANDARD SHOP SUPPLIES FEE FOR 100.00 20010 �GENERAL INSTALLATION AND WIRING / MATERIALS � 2.00 SERVICE LABOR SHOP LABOR RATE FOR 350 D0 ' 700.00 � SERVICE/REPAIRS Subtotal 2.334.40� Sales Tax / TOTAL 2,33440/ T1117, CITY" OF LAKE ELMO STAFF REPORT DATE; 4/4/2017 CONSENT ITEM #: 1 TO: City Council FROM: Emily Becker, City Planner AGENDA ITEM: Comprehensive Plan Amendment to City's Wastewater Facilities and Lane Use Plans — Lake Olson Area Sewer Service Area Extension and Re - guidance to Rural Single Family Sewered REVIEWED BY: Stephen Wensman, Planning Director Planning Commission BACKGROUND: The City Council is being asked to consider the following amendments to the City's Comprehensive Plan: Amendment to Wastewater Facilities Plan. The following properties are being requested to be added to the Olson Lake Trail Metropolitan Urban Service Area: o PID# 0802921140059 (4497 Olson Lake Trail N) o PID# 0902921320001 (4473 Olson Lake Trail N) Amendment to Land Use Plan. The above -mentioned properties will need to be re -guided to the Rural Single Family Sewered land use designation. ISSUE BEFORE COUNCIL: The Council is being asked to approve, as part of tonight's consent agenda, the above mentioned Comprehensive Plan amendments. PROPOSAL DETAILS/ANALYSIS: The attached Staff Report to the Planning Commission dated 3/27/20 l 7 provides further details and analysis. PUBLIC HEARING/PLANNING COMMISSION FEEDBACK: The Planning Commission held a public hearing and considered this request at its March 27, 2017 meeting. The public hearing was noticed in the City's official newspaper, and notices were sent out to property owners within 350 feet of the subject properties. The Planning Commission had asked why more properties were not being proposed to be added to this MUSA. Staff had indicated that the properties must petition to the City in order to be included. The Planning Commission recommended approval of the proposed Comprehensive Plan amendments with an affirmative vote of 6-0. FISCAL IMPACT: Adding these properties to the Olson Lake Trail sewer area would reduce City cost for this sewer project by generating additional Sewer Access Charge (SAC) fees. RECQMMENDATION; Staff and the Planning Commission recommend that the Council approve as part of tonight's Consent Agenda an amendment to the Wastewater Facilities Plan of the Comprehensive Plan by adding the aforementioned properties to the Olson Lake Trail sewer area. If the item is removed from tonight's Consent Agenda, the following recommended motion may be made: "Motion to adopt Resolution 2017-027 approving the addition of PIDft's 0902921320001 & 0802921140059 to the Olson Lake Trail sewer area." Additionally, Staffand the Planning Commission recommend that the Council approve as part of tonight's Consent Agenda an amendment to the Land Use Plan of the Comprehensive Plan, reguiding the aforementioned properties to Rural Single Family Sewered.ff the item is removed from tonight's Consent Agenda, the following recommended motion may be made: "Motion to adopt Resolution 2017-028 approving a Comprehensive Plan Amendment re -guiding on the City's Land Use Plan PID#'s 0902921320001 & 0802921140059 to Rural Single Family Sewered." ATTACHMENTS: • PC Report 3/27/2017 • PC Minutes 3/27/2017 • Res. 2017-027 • Res. 2017-028 TI Ir CITY LAKE ELMO TO: FROM: AGENDA ITEM: REVIEWED BY: BACKGROUND: STAFF REPORT DATE: 3/27/2017 REGULAR ITEM #: 4b Planning Commission Emily Becker, City Planner Comprehensive Plan Amendment to City's Wastewater Facilities and Lane Use Plans — Lake Olson Area Sewer Service Area Extension and Re - guidance to Rural Single Family Sewered Stephen Wensman, Planning Director The City approved a Comprehensive Plan Amendment in 2013 to include additional homes in an area along Olson Lake Trail that could be served with public sanitary sewer service. This was in response to a request for service which proposed an extension involving improvements within the Olson Lake Trail right-of-way, which serves as the boundary between Lake Elmo and the City of Oakdale, The service area shown in the Comprehensive Plan amendment was somewhat larger than would be served by the initial joint public works project in order to allow the City to design the initial project in a mariner that would pen -nit additional connections in the future, should the opportunity arise, Recently, additional property owners not currently included within the Olson Lake Trail sewer area have requested to be included. ISSUE BEFORE COMMISSION: Should these additional properties be included in the Olson Lake Trail sewer area! PROPOSAL DETAILS/ANALYSIS; Amendment to Wastewater Facilities Plan. Engineering has reviewed the addition of these properties to the Olson Lake Trail sewer area and recommends that they be included. The following properties are requesting to be added to this sewer arca: • PID# 0802921140059 (4497 Olson Lake Trail N) • PID# 0902921320001 (4473 Olson Lake Trail N) Amendment to Land Use Plan. In July of 2016, the City approved amendments to the Comprehensive Plan's land use plan: • Creating a new Rural Single Family — Sewered land use category allowing municipal sanitary sewer where deemed practical by the City Council in Metropolitan Urban Service Area (MUSA) areas;and • Guiding the properties currently guided for Rural Single Family within a MUSA area to Rural Single Family — Sewered. The aforementioned properties will need to be re -guided to the Rural Single Family Sewered land use designation. Met Council Review. The Met Council has confirmed that the usual jurisdictional review period for this Comprehensive Plan Amendment will likely not be required. Alternatively, an amended Joint Powers Agreement would suffice. Additionally, the request may qualify for administrative review by the Met Council, rather than full Council review, meaning that the approval process for this request may take a shorter time period than a typical Comprehensive Plan Amendment. FISCAL IMPACT: Adding these properties to the Olson Lake Trail sewer area would reduce City cost for this sewer project by generating additional Sewer Access Charge (SAC) fees. RECOMMENDATION: Staff recommends that the Planning Commission recommend approval of an amendment to the Wastewater Facilities Plan of the Comprehensive Plan by adding the aforementioned properties to the Olson Lake Trail sewer area. "Motion to recommend approval of the amendment to the City's Wastewater Facilities Plan by adding PID#'s 0902921320001 & 0802921140059 to the Olson Lake Trail MUSA." Additionally, Staff recommends that the Planning Commission recommend approval of an amendment to the Land Use Plan of the Comprehensive Plan, reguiding the aforementioned properties to Rural Single Family Sewered. "Motion to recommend approval of a Comprehensive Plan Amendment re -guiding P1D#'s 0902921320001 & 0802921140059 to Rural Single Family Sewered on the City's Land Use Plan." ATTACHMENTS: • Proposed Amended Sewer Service Area Map • Proposed Amended Land Use Map Sewer Service rea - Tri Lakes Lake Elmo Comprehensive Plan Update TM' ( :ITV tll' LKE ELM(.) Map Date: April 22, 2013 Cake De raevie HILL TRAIL CT N 50TH ST N Lake Olson 0 125250 500 750 1,000 1. r r...n.n.i 1 Fesi WINDBREAK TRL N DEER POND TRL N Future Public Sewer Service Area '' Municipal Boundary Village Open Space Overlay/ White hatching denotes 1 possible mixed use areas Planned Land Uses Business Park Commercial Limited Business Village Mixed Use 7/ Village Urban Low Derity A/Village Urban Medium Density Urban Low Density j Urban Medium Density Urban High Density Public/Park Residential Estate Rural Area Developtnent Rural Single Family/ Rural Single Famli1 Sewered Proposed Planned Land Use Lake Elmo Comprehensive Plan 2030 It IL'. CIT.\ 01: LAKE ELMO Map 3-3. Nletro CIS 7-12-2016 City ofLake Elmo Planning Commission Meeting Minutes of March 37, 2817 Chairman Kreimer called to order the meeting of the Lake Elmo Planning Commission at COMMISSIONERS PRESENT: Larson, Dorschner, Emerson, Williams, Lundquist and Hartley COMMISSIONERS ABSENT: Fields, Kre}rnerand Dodson STAFF PRESENT: Planning Director VVensnnanand City Administrator Handt Approve Agenda: M/S/P: Dodson/Williams, move twapprove the agenda as presented, Vote: J-[, motion carried, unanimously. Approve Minutes: March 13, 2017 M/S/P: Dodson/Larson, move to approve the March 13, 2017 minutes as presented, Vote: 7-0, motion carried unanimously. Public Hearing — Zoning Map Amendment — General Business to Village Mixed Use Wensman started his presentation Public Hearing opened at:pnn Nnone spoke and there were nnwritten comments Public Hearing closed at:prn M/SJP:/move to, Vote: 7-0,nnmtion carried unanimously. Public Hearing — Comprehensive Plan Amendment to add 2 properties to RSF Sewered VVensrnanstarted his presentation regarding adding Z properties tmthe Olson Lake Trail sewer area and na'guidingtheno to Rural Single Farni|ysevvened. This would add 4497& Lake Elmo Planning Commission Minutes; 3-27-17 Z 4473Olson Lake Trail tothe MU5A. The feedback from the Met Council isthat itwould just be an administrative review and would be similar to what was done in the Village to add additional properties. This does not require any jurisdictional review asxvehave a joint powers agreement with Oakdale. VVehave not received any comments from the public notice sent out and advertised. Dorschner asked what the Oakdale capacity would be for hooking up the rest of the properties around Olson Lake nnthat road. VVensnnanstated that they are not inthe K0USAsothere has been notalk about Oakdale picking them up. VVensnnanstated that they donot know. There isnoplan for that and they are not requesting it, Handt stated that the Engineers did reach out to neighboring properties to see if they wanted to be included, and these were the only 2 properties interested in being included. Williams is wondering if there is a Zoning Text that is actually rural single family sevvered. VVensnoanstated that the City does not have that specific zoning, but itis probably something that should hocreated, VVensnnanstated that there really /snV problem leaving them as Rural Single Family, but itwas something the City Council was interested intndistinguish those properties within the K4USA. Met Council was only concerned with itbeing inthe Comprehensive Plan, Emerson iswondering ifthey would move the MUS4line without the property owners asking for it. VVensrnan stated that the City has not required properties to besevvened unless the property owner has petitioned for it. Public Hearing opened at7:44pnn Noone spoke and there were nnwritten comments Public Hearing closed at7:45pnn M/S/P: Dorschner/Lundquist, move to recommend approval of the amendment to the [it/oWastewater Facilities Plan byadding P|D#'xO9O23Zl32OOl&O8O29214OO59to the Olson Lake Trail 01USA' Vote: 6'0, motion carried unanimously. Hartley stated that they are adding these properties because they specifically requested it. Looking at the map, there are potentially 4-5 properties that would seem to fit the same characteristics ofthe other properties and why they requested it. Why isthe City not adding those properties? Williams stated itbbecause they did not request itand according tnHandt,they actively declined bynot responding. VVensnnanstated that there was one additional parcel that was thinking about it, but after further discussion with the Engineer, they declined. Dorschneriswondering ifvvehave the means through the MUSAtorequire connection. VVensnoanstated that with the joint powers with Oakdale, vvehave the means toconnect these properties. Dorschnerisconcerned that properties along the lake are still on old septic systems and what that means for the Lake Elmo Planning Commission Minutes; 3'37'l7 future. Hartley stated that heisconcerned because the City does not have avery good mechanism tocatch when dnainMe|dfail and sovve end upwith even one house affecting the Lake. Handtstated that most septic problems are caught when the properties are sold or building permit is issued. Williams stated that the same logic for the additional properties could beapplied tothe whole Tri-Lakesarea. |fthe K4USAwas opened up to the whole Tri-Lake-s area, there would be numerous people speaking against it. Wensman stated that there are a number of 201 septic systems in this area that have been created todeal with some Vfthe failing septic systems. M/S/P: Lundquist/Dorschner, move to recommend approval of a Comprehensive Plan Amendment re -guiding P0#'sO30292l]lO81&O8O292l4O0S9toRural Single Family Sevvered on the [itv's Land Use Plan, Vote: 6-0, motion carried unanimously. Dorschner wanted to confirm that there was no Rural Single Family Sewered zoning. Handt stated that there was not, but this is just guiding it as such in the Comprehensive Plan. Hartley wanted toreinforce his concern from the standpoint ofthe Comprehensive Plan, they donot have the potential pollution issues under control for all of these properties that have individual -septic systems and the inspection of them comes well after the fact that they have failed. Williams doesn't disagree, but doesn't feel that it will change anytime soon as he has heard the same discussion for 40 years. Business Item —Preliminary Plat and PUQPlans - Royal Golf VVcnsnnan started his presentation M/S/P:/move to, Vote: 7-0, motion carried unanimously. Business Item — Zoning Text Amendment — Village Low Density Residential Zoning VVensnnnnstarted his presentation M/S/P: /, move to, Vote: 7-0,motion carried unanimously. Business|tenn—ZoningTentArnendnnent—So|arOrdinance VVensnnanstarted his presentation K8/3/P: /, move to, Vote: 7-0, motion carried unanimously. City Council Updates — March 21,20%7Meeting i\ Wildflower Z'm Developer Agreement ii\ Lakewood Crossing ZnuAddition Concept Plan PUD Lake Elmo Planning Commission Minutes; 3-27-17 4 Staff Updates l. Upcoming Meetings a. April 1(lZO17 b. April Z4`2O17 2. MAC CEP Report Commission Concerns Meeting adjourned at:prn Respectfully submitted, Joan Zie/trnan Planning Program Assistant Lake Elmo Planning Commission Minutes; 3-27-17 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-027 A RESOLUTION APPROVING ANAMENDMENT TO THE CITY OF LAKE ELMO WASTEWATER FACILITIES PLAN OF THE COMPREHENSIVE PLAN, ADDING AN ADDITIONAL TWO PROPERTIES TO THE OLSON LAKE TRAIL METROPOLITAN URBAN SERVICE AREA (MUSA) WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, the City of Lake Elmo has established a Comprehensive Plan that provides compilation of background data, policy statements, standards, and map, which help to guide the future physical, social, and economic development of the City; and WHEREAS, two residents have petitioned the City to be added to the Olson Lake Trail Metropolitan Urban Service Area (MUSA), PID#s 0802921140059 and 0902921320001, a copy of which is on file in the City Planning Department; and WHEREAS, the City has prepared a map of the proposed MUSA expansion indicating the affected properties to be added to the MUSA of the City; and WHEREAS, the notice has been published, mailed, and posted pursuant to the Lake Elmo City Code and MN State Statute 473.858; and WHEREAS, the Lake Elmo Planning Conunission held a public hearing on the matter on March 27, 2017; and WHEREAS, the Lake Elmo Planning Commission has submitted its recommendation of approval to the City Council; and WHEREAS, the City Council considered the said matter at its April 4, 2017 meeting; and NOW, THEREFORE, based on the testimony elicited and the information received, the City makes the following findings: 1. The expansion of thc MUSA and the addition of the three parcels will not add significant additional cost to the City. 2. The property owners have petitioned the City to join the MUSA. 3. The Metropolitan Council has administratively reviewed the amendment and upon cursory review has no objection and has agreed to accept an amended Joint Powers Agreement with the City of Oakdale as sufficient jurisdictional review. 4. The expansion of thc MUSA is consistent with improving the health, safety and welfare of the City of Lake Elmo residents. Resolution 2017-027 NOW, THEREFORE, BE IT RESOLVED that based on the foregoing, the Lake Elmo City Council does hereby approve the Lake Elmo Comprehensive Plan Amendment, expanding the Olson Lake Trail MUSA, subject and contingent on the following: I. The Metropolitan Council's approval of the Comprehensive Plan Amendment. This resolution was adopted by the City Council of the City of Lake Elmo on this 4th day of April, 2017. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk Resolution 2017-027 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-028 A RESOLUTION APPROVING AN AMENDMENT TO THE CITY OF LAKE ELMO COMPREHENSIVE LAND USE PLAN REGUIDING TWO PROPERTIES WITH RURAL SINGLE FAMILY LAND USE DESIGNATION RECENTLY ADDED TO THE OLSON LAKE TRAIL METROPOLITAN SERVICE AREA (MUSA) TO RURAL SINGLE FAMILY — SEWERED LAND USE DESIGNATION WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, the City of Lake Elmo has established a Comprehensive Plan that provides compilation of background data, policy statements, standards, and map, which help to guide the future physical, social, and economic development of the City; and WHEREAS, PID#s 0802921140059 and 0902921320001 are currently guided for Rural Single Family land use designation; and WHEREAS, the Comprehensive Plan's Rural Single Family-Sewered Land Use category defines Rural Single Family-Sewered as a portion of the City that was historically platted for conventional subdivision prior to 2005 that has historically been serviced by private on -site well and septic systems, located within a MUSA area, and may continue to be serviced by private on - site well and septic systems, located within a MUSA area, and may continue to be serviced by private on -site well and septic systems unless the City Council deems connection to the sanitary sewer system practical; and WHEREAS, the City Council has approved an amendment to the City's Wastewater Facilities Plan, adding PID#s 0802921140059 and 0902921320001 to the Olson Lake Trail Metropolitan Urban Service Area (MUSA); and WHEREAS, PID#s 0802921140059 and 0902921320001 now more closely fit the Land Use Designation of Rural Single Family-Sewercd; and WHEREAS, the notice to re -guide PID#s 0802921140059 and 0902921320001 has been published, mailed, and posted pursuant to the Lake Elmo City Code and MN State Statute 473.858; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on the matter on March 27, 2017; and WHEREAS, the Lake Elmo Planning Commission has submitted its recommendation of approval to the City Council; and Resolution 20 I 7-027 WHEREAS, the City Council considered the said matter at its April 4, 2017 meeting; and NOW, THEREFORE, based on the testimony elicited and the information received, the City makes the following findings: 1 The Metropolitan Council has administratively reviewed the amendment and upon cursory review has no objection and has agreed to accept an amended Joint Powers Agreement with the City of Oakdale as sufficient jurisdictional review. 2. The re -guiding of PID#s 0802921140059 and 0902921320001 will remove inconsistency between the amended MUSA designation and Land Use category definition in the City's Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED that based on the foregoing, the Lake Elmo City Council does hereby approve the Lake Elmo Comprehensive Plan Amendment, amending the City's Land Use Plan by re -guiding PID#s 0802921140059 and 0902921320001 to Rural Single Family-Sewered, subject to and contingent upon the following: I . The Metropolitan Council's approval of the Comprehensive Plan Amendment. This resolution was adopted by the City Council of the City of Lake Elmo on this 4th day of April, 2017. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk Resolution 2017-1)27 THE CITY OF IAKE ELMO STAFF REPORT DATE: April 4, 2017 CONSENT ITEM #: 12 AGENDA ITEM: Selection of Firm for Space Needs Study SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: As part of the 2017-2021 Capital Improvement Plan (CIP), the City Council included a space needs study for the city hall, fire stations and public works. On February 7, 2017, the City Council authorized the issuance a Request for Proposals (RFP) for the space needs study. The RFP was advertised on the city's website and the League of Minnesota Cities' Marketplace. Proposals were due March 14, 2017. ISSUE BEFORE COUNCIL: What firm should Council select to complete the space needs study? PROPOSAL: The city received 14 responses to our RFP. The top five firms were chosen based upon their understanding of the project, approach, timeline, qualifications, experience and cost. A review committee comprised of the city administrator, fire chief, public works director, planning director and building official evaluated the five proposals and are recommending BKV Group. BKV has completed over 65 city hall projects, 95 fire stations, and 30 public works facilities. Their master plan process includes discovery, facility assessment, facility space prograrruning, and facility option development. An interim report would be completed in 4-5 months that would be presented to City Council and community. After the City and Council have time to review that information, the final report would be issued. Their fees were the lowest proposed, FISCAL IMPACT: Not to exceed cost of S13,600 is within the anticipated budget OPTIONS: 1) Authorize staff to negotiate a contract with BKV Group for the space needs study 2) Authorize staff to negotiate a contract with another firm for the space needs study 3) Do not authorize moving forward with the space needs study RECOMMENDATION: If removed from the consent agenda: "Move to authorize staffto negotiate a contract with B10/ Group for a facilities space needs study." ATTACHMENTS: None TI IU CITY OF LAKE ELMO STAFF REPORT DATE: April 4, 2017 REGULAR ITEM #: 13 AGENDA ITEM: Appoint City Attorney for Prosecution Services SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: At the January 3' Council meeting, Council directed staff to issue a Request for Proposals (RFP) for prosecution services. The RFP was issued January 1711' and due February 1411'. Also at the meeting, Eckberg Lammers was appointed the Interim City Attorney for Prosecution. At the March 7'1' meeting, council was split 2-2 on who to appoint as prosecuting attorney. Council asked for additional information to be provided at the next meeting. Given there wasn't a full council at the March 21s' meeting, this item was tabled until the April 4" meeting. ISSUE BEFORE COUNCIL: Who should the Council appoint as City Attorney for prosecution services? PROPOSAL: Council asked if the four bulleted items in the Johnson and Turner proposal offered at no extra charge was similar to the Eckberg Lammers proposal. The one item noted to be charged extra per the Eckberg Larnmers contract is appellate work. Staff reviewed monthly bills for the last two years and found no appellate work by the city's prosecuting attorney. Mr. Weidner references appellate work in his communications below, but the City did not receive an extra charge. The only charges beyond the monthly retainer for criminal services were out of pocket expenses such as postage, photocopies or summons service fees. Eckberg Lainmers has met with staff multiple times to provide training and guidance on code enforcement issues. The building official and planner were part of that training and have worked well with the firm. Council also asked for more details on an email statement regarding the backlog of cases and vehicle forfeitures. Tom Weidner, Eckberg Lammers, provided these additional details: On January 6, 2016 we received 117 criminal prosecution cases electronically. Our office had to open each file and review the content of each all of those cases to determine the work that needed to be completed, ifany. Of those 117 criminal cases received, 24 cases required additional work. The necessary work required On those files included work ranging from drafting complaints, requesting reports and evidence /or trial, preparing and providing discovely requested by opposing counsel, sending victim notification letters, to some appellate lvork. In addition to the inn ,rrecl criminal cases, WC worked with the Washington County Sheriff's Department to clear up six outstanding vehicle fbil- eitures cases,-finirfiIesfronz 2014, one 2013 file and one 2012.111e. The backlog o ;-red due to the innnediacy ofus taking over all °faze cases the day following the Councirs decision. All the transferred cases needed to be added to our system inantially, reviewed for conflicts„ calendared, reviewed .for content and completeness (SOIlle required additional work) at the same time that all new cases needed to opened and hanclled. Once the backlog was resolved we could efficiently handle the opening of files electronically through our case management system and more accurately determine the amount of work required/br the City of Lake Elnio prosecution files, culdition, the second half of 20I6, Washington County Court Administration started calendaring all the City of Lake Elmo's arraignment hearings and pretrial hearings 017 Tuesday's (a day we already have a prosecutor in court) instead of Wednesdays, which allowed us to experience additional efficiencies. We do not expect any significant court scheduling changes for 2017, Staff' s recommendation remains to appoint Eckberg Lammers as City Attorney for prosecution services. FISCAL IMPACT: The rate reduction from Eckberg Lammers will reduce the City's cost for prosecution services over the next four years by S13,500. OPTIONS: 1) Appoint Eckberg Lammers as City Attorney for Prosecution 2) Appoint Johnson and Turner as City Attorney for Prosecution 3) Appoint another firm as City Attorney for Prosecution 4) Table decision until applicants are interviewed by Council RECOMMENDATION: "Move to appoint Eckberg Lammers as City Attorney for prosecution services" lf Council wants to appoint a new firm, staff would suggest the following language as an example: "Motion to appoint Johnson and Turner as City Attorney for prosecution services effective May I, 2017." ATTACHMENTS: None 'TI IF crry or, LAKE ELMO TO: FROM: AGENDA ITEM: REVIEWED BY: BACKGROUND: STAFF REPORT DATE: 4/4/2017 REGULAR ITEM #: 14 MOTION City Council Stephen Wensman, Planning Director Inwood 5th Addition Final Plat and Final PUD Plans Stephen Wensman, Planning Director Jack Griffin, City Engineer Kristina Handt, City Administrator Sarah Sonsalla, City Attorney Greg Malmquist, Fire Chief Mike Bent, Building Official Emily Becker, City Planner M/I Homes of Minneapolis/St. Paul (Pk/a Hans Hagen Homes) is requesting approval of its final plat and final Planned Unit Development (PUD) plans for the Inwood 5th Addition plat to create 101 single family residential lots, the last phase of the residential PUD for Inwood. The Planning Commission reviewed the final plat and final PUD plans on March 13, 2017 and has recommended approval with 11 conditions. ISSUE BEFORE COUNCIL: The Council is being requested to review the final plat and final PUD plans and to adopt Resolution 2017-029 (a, b, or amended) approving the final plat and PUD plans with 11 (or amended) conditions. rtzorosAl.p:TAR,s(ANALvsts: Inwood 5th Addition is the final phase of the residential PUD. The City's subdivision ordinance establishes the procedure for obtaining final plat approval. A final plat can only be approved if it is in substantial conformance with the approved preliminary plat and if in conformance, it must be approved. The final plat and final PUD plans that were submitted by M/I are generally consistent with the preliminary plat and preliminary PUD plans with the exception of the following: 10th Street Right -of -Way. Washington County's review of the preliminary plat, dated November 17, 2014, required that an additional 32 feet of right-of-way be dedicated by the developer in the plat for future 10th Street improvements. Emails between John Rask of Has Hagen (M/I) and Ann Terwedo, Washington County Transportation Planner in November of 2014 and up to the Council's approval of the preliminary plat show a dialogue requesting the County review right-of-way dedication on the north 496491v1 SJS LA515-30 City Council Meeting Regular Agenda item # 14 4/4/2017 side of 10'1' Street rather than the 32 feet of dedication from the Inwood plat that was being required. There is no documentation that any agreement was reached. Furthermore, the November 24, 2014 staff report reiterates Washington County's need and request for right-of-way dedication for 10th Street in the plat. A condition of approval in the Resolution approving the Inwood Preliminary Plat (City Council Resolution 2014-094), states: The applicant shall be responsible for updating the final construction plans to include construction of all improvements within the County rights -of -way as required by Washington County and further described in the review letter received from the County dated November 17, 2014. The signed and recorded Inwood Developer Agreement includes a special provision: The Developer shall observe all other county requirements as specified in the Washington County review letter dated November 17, 2014 or any subsequent direction from the County. Staff believes the requirement for the additional 10th Street right-of-way was well documented and repeatedly conditioned by the City. The developer also agreed to it in the Developer Agreement. The Inwood 5th final plat and PUD plans that have been submitted do not include this additional right-of-way. Staff is recommending that a condition of final plat approval be that the final plat and the PUD plans be changed to include the additional right-of-way. 10th Street Trail (between Island Trail and Inwood Avenue). When the City Council approved the Inwood preliminary plat, a condition of approval in the resolution (City Council Resolution 2014-094 was as follows: The developer shall install a multi -purpose trail along 10th Street between -Street B" (Island Trail) and Inwood Avenue. The November 24, 2014 Planning Commission Staff Report indicates that Staff at the time was supportive of the applicant's request to remove this requirement, however, the condition remained in the Planning Commission's recommendation and the Council's adopted resolution of approval. The conditions of approval for the Inwood final plat contained in City Council Resolution 2015-40, again, required the trail, although, the Planning Commission Staff Report also indicated that the developer was still requesting that the City and County consider the trail on the north side of 1011' Street. The County's November 17, 2014 letter (referenced above) also references the trail requirement. As discussed above, this letter was incorporated as a special provision into the Developer Agreement which was signed and recorded. Staff believes that the requirement for the trail was well documented and repeatedly conditioned by the City. The developer also agreed to it in the Developer Agreement. The Inwood 511' final plat and PUD plans that were submitted do not include the trail. Page 2 496491vI SJS LA515-30 City Council Meeting Regular Agenda item # 4/4/2017 Staff is recommending that a condition of final plat approval be that the final plat and the PUD plans be changed to include the trail. The developer has maintained that 60 feet of right-of-way for 10th Street was dedicated in the lst Addition plat and therefore, the City waived its right to request additional right-of-way. In response, the City acceptance of 60 feet of right-of-way in the plat does not negate the additional need and request for an additional 32 feet that was well documented in the conditions of approval for the preliminary plat and in the Developer Agreement. The developer has contended that because the additionalright-of-way for 10th Street requirement was not included as a condition of approval in City Council Resolution 2015-40, which approved the final plat for Inwood and that the 10th Street right-of-way and trail requirements were not conditions of approval in resolutions of subsequent plat additions, these conditions were no longer being required and the City waived its rights to assert these conditions. According to the City Attorney, "it is typical for developers to not dedicate right-of-way and trails within outlots that will later be platted for future development." The property that includes the trail and the additional Oth Street right-of-way was not located within the l', 2nd,.5" rd, or 4th additions, so that is why these items were not conditions of approval with respect to those plats. The 5th Addition is the first time that the area being platted abuts 10th Street and includes the area where the trail would be located. The developer has stated that it believes that the County has changed its plans with respect to the 10th Street right-of-way dedication. It is clear from reviewing the correspondence records that the County has been consistent with respect to the additional 32 feet of right-of-way for I Oth Street requirement, and although it was willing to consider allowing the additional right-of-way to be dedicated on the property to the north, this additional right-of-way has not been provided and therefore, it remains a requirement with respect to the 5th Addition final plat. The developer has also stated that since the property was graded and an as -built survey of the graded property was submitted and accepted by the City that this means that the right-of-way and trail were not being required. Grading of an area prior to final plat is at the developer's risk. The City's approval of the as -built survey is simply a staff review of grading and drainage on the property and their engineering components and does not encompass review of any additional requirements that may be imposed by the City through the approval process. Furthermore, additional grading is usually needed for each addition, so the grading that was initially completed as part of the 1st Addition is not necessarily final with respect to the area that encompasses the 5th Addition as plans change. FISCAL IMPACT: The 10th Street right-of-way issue is of financial concern to the City. If the right-of-way and trail are not dedicated within the Inwood 5th final plat and the County needs additional right-of-way in the future for a future 10th Street widening project, the County vi11 have to purchase the right-of- way. The County has indicated that it will pass these costs on to the City. It is possible that the needed right-of-way may be obtained from the property to the north if and when that property develops, however, if M/I does not provide the right-of-way that is being required with respect to Page 3 496491 vl S.I S LA515-30 City Council Meeting Regular Agenda item # 14 4/4/2017 Inwood 5'1' Addition now, the landowner to the north would have to dedicate more than its fair share to meet the amount needed for 10'1' Street. OPTIONS: The City Council has the following options: 1) Adopt Resolution 2017-029 b approving the Inwood 5th Final Plat and Final PUD plans with the conditions recommended by Staff. 2) Adopt Resolution 2017-029 a approving the Inwood 5`11 Final Plat and Final PUD plans with the conditions recommended by the Planning Commission. 3) Change the conditions and/or findings and adopt an amended Resolution 2017-029 c approving the Inwood 5111 Final Plat and Final PUD plans. PLANNING COMMISSION/PUBL1C HEARING: The Planning Commission held a public hearing and reviewed the Inwood 5th Final Plat and PUD Plans on March 13, 2017 and recorrunended approval with 11 conditions. There was no public testimony during the public hearing. The Planning Commission decided to remove Staff s recommended condition #11 pertaining to the trail requirement. The Commission also added a new condition that a trail be constructed between Island Trail North and the previously constructed north -south trail adjacent to the Stonegate subdivision. The Planning Commission also recommended the following modifications to the recommended findings for approval: #8 That legal issues related to the 32' of right-of-way are beyond the scope of the Planning Commission. #9 That if trail between Island Trail and Inwood Avenue is required, the City should credit the developer for the costs of the trail against the park dedication requirements. The Corrunission's primary concerns were: The loss of the landscape berm that is currently located within the right-of-way that would be dedicated for 10`1) Street if the right-of-way and trail were required. If the trail is required, the developer should get credit for the trail construction against park dedication paid/granted. • Some members felt the trail was not needed. RECOMMENDATION: Staff recommends the City Council adopt Resolution 2017-029 b approving the Inwood 5111 Final Plat and Final PUD Plans with the following motion "Move to adopt Resolution 2017-029 b approving the Inwood 5th Addition Final Plat and Final PUD Plans as recommended by Staff" Page 4 496491v1 SJS LA5I5-30 City Council Meeting Regular Agenda item #14 4/4/2017 If the Council is in support of the Planning Commission recommendation, then the recommended motion is: "Move to adopt Resolution 2017-029 a approving the Inwood 511 Addition Final Plat and Final PUD Plans as recommended by the Planning Commission." If the Council changes the conditions and/or findings, then StatT recommends the following motion: "Move to adopt Resolution 2017-029 c with the following changes (list changes to the conditions or findings)." ATTACHMENTS: • Staff Recommended Resolution 2017-029 b • Planning Commission Recommended Resolution 2017-029 a • Planning Commission packet • Draft Planning Commission Minutes dated 3/13/2017 Page 5 496491vI SJS LA515-30 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-029 b A RESOLUTION APPROVING ,4 FINAL PLAT AND FINAL PLANNED UNIT DEVELOPMENT (PUD) PLAN FOR INWOOD 5TH ADDITION PLANNED UNIT DEVELOPMENT WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, M/1 Homes of Mpls./St. Paul/Hans Hagen Homes, 941 NE Hillwind Road, Suite 300, Fridley, MN has submitted an application to the City of Lake Elmo ("City") for a Final Plat and Final PUD Plan for Inwood 5th Addition Planned Unit Development, a copy of which is on file in the City of Lake Elmo Planning Department; and WHEREAS, the City approved the Inwood PUD General Concept Plan on September 16, 2014; and WHEREAS, the City approved the Inwood Preliminary Plat and Preliminary PUD Plan on December 2, 2014 with 19 conditions; and WHEREAS, the proposed Inwood 5th Addition Final Plat and Final PUD Plan includes 101 single family residential lots within the single family residential portion of the 157.2-acre Inwood planned unit development located in Stage 1 of the 1-94 Corridor Planning Area; and WHEREAS, the Lake Elmo Planning Commission held public hearing on March 13, 2017 to consider the Final Plat and Final PUD Plan request; and WHEREAS, the Lake Elmo Planning Coinmission adopted a motion recommending approval of the Final Plat and Final PUD Plan subject to 11 conditions of approval; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation concerning the Final Plat and Final PUD Plan as part of a memorandum to the City Council for the April 4, 2017 Council Meeting; and WHEREAS, the City Council reviewed the Inwood 5th Addition Final Plat and Final PUD Plan at its meeting held on April 4, 2017 and made the following findings: 1. That all the requirements of City Code Section I 53.08 related to the Final Plat have been met by the Applicant. 2. That the proposed Final Plat for Inwood 5`11 Addition consists of the creation of 101 sing!c- family detached residential structures. Resolution 2017- That the Inwood 5th Addition Final Plat is generally consistent with the Preliminary Plat and PUD Plans as approved by the City of Lake Elmo on December 2, 2014 with conditions. 4. That the Inwood 5th Addition Final Plat is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 5. That the Inwood 5th Addition Final Plat generally complies with the City's Urban Low Density Residential zoning district except as previously approved as part of the Inwood PUD. 6. That the Inwood 5'1Addition Final Plat complies with all other applicable zoning requirements, including the City's landscaping, storm water, sediment and erosion control and other ordinances, except as previously approved as part of the Inwood PUD with conditions. 7. That the Inwood 5th Addition Final Plat complies with the City's subdivision ordinance, NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the InWood 5th Addition Final Plat and Final PUD Plan subject to the following conditions: 1. All easements as requested by the City Engineer or Public Works Department shall be documented on the Final Plat prior to the recording of the final plat. That Final grading, drainage, and erosion control plans, utility plans, sanitary and storm water management plans, street and utility construction plans and agreements shall be reviewed and approved by the City Engineer complying with all conditions/comments from the City Engineer's review memorandum dated February 15, 2017 prior to the recording of the final plat. 3 That the Developer shall enter into a Developer's Agreement acceptable to the City Attorney and approved by the City Council that delineates who is responsible for the design, construction, and payment of the required improvements with financial guarantees therefore prior to recording of the final plat. 4. The applicant shall provide evidence that all conditions attached the South Washington Watershed District permit for the final plat have been met prior to the commencement of any grading/construction activity. 5. That the Landscape Plans shall be revised to address the Planning and Engineering review comments prior to recording the final plat. 6. That Outlots A, B, C, and D be dedicated to the City for stormwater purposes with the recording of the final plat. 7. A Common Interest Agreement concerning management of the common areas of Inwood 5th Addition and establishing a homeowner's association shall be submitted in final form to the Planning Director before a building permit may be issued for any structure within this subdivision. 2 Resolution 2017 8. The developer shall also enter into a landscape license agreement and maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park and open space on the final plat. 9. The Developer shall provide 32 feet of right-of-way for 10th Street and observe all County requirements as specified in the Washington County review letter dated November 17, 2014 or any subsequent direction from the County. 10. The Island Trail/10th Street intersection must be reviewed and approved by Washington County. Improvements required by Washington County at the intersection shall be the responsibility of the developer and shall be incorporated into the final PUD plans. 11. The developer shall construct a multi -purpose trail along 101h Street between Island Trail to Inwood Avenue prior to issuance of building permits and the final PUD plans shall be updated showing the trail prior to recording the final plat. Passed and duly adopted this 4th day of April, 2017 by the City Council of the City of Lake Elmo, Minnesota. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk Resolution 2017- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-029 a A RESOLUTION APPROVING A FINAL PLAT AND FINAL PLANNED UNIT DEVELOPMENT (PUD) PLAN FOR INWOOD 5TH ADDITION PLANNED UNIT DEVELOPMENT WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, M/I Homes of Mpls./St. Paul/Hans Hagen Homes, 941 NE Hillwind Road, Suite 300, Fridley, MN has submitted an application to the City of Lake Elmo ("City") for a Final Plat arid Final PUD Plan for Inwood 5th Addition Planned Unit Development, a copy of which is on file in the City of Lake Elmo Planning Department; and WHEREAS, the City approved the Inwood PUD General Concept Plan on September 16, 2014; and WHEREAS, the City approved the Inwood Preliminary Plat and Preliminary PUD Plan on December 2, 2014 with 19 conditions; and WHEREAS, the proposed Inwood 5th Addition Final Plat and Final PUD Plan includes 101 single family residential lots within the single family residential portion of the 157.2-acre Inwood planned unit development located in Stage 1 of the 1-94 Corridor Planning Area; and WHEREAS, the Lake Elmo Planning Commission held public hearing on March 13, 2017 to consider the Final Plat and Final PUD Plan request; and WHEREAS, the Lake Elmo Planning Commission adopted a motion recommending approval of the Final Plat and Final PUD Plan subject to 11 conditions of approval; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation concerning the Final Plat and Final PUD Plan as part of a memorandum to the City Council for the April 4, 2017 Council Meeting; and WHEREAS, the City Council reviewed the Inwood 5"' Addition Final Plat and Final PUD Plan at its meeting held on April 4, 2017 and made the following findings: 1. That all the requirements of City Code Section 153.08 related to the Final Plat have been met by the Applicant. 2. That the proposed Final Plat for Inwood 5th Addition consists of the creation of 101 single- family detached residential structures. Resolution 2017- 3. That the Inwood 5th Addition Final Plat is generally consistent with the Preliminary Plat and PUD Plans as approved by the City of Lake Elmo on December 2, 2014 with conditions. 4. That the Inwood 5th Addition Final Plat is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 5. That the Inwood 5th Addition Final Plat generally complies with the City's Urban Low Density Residential zoning district except as previously approved as part of the Inwood PUD. 6. That the Inwood 5th Addition Final Plat complies with all other applicable zoning requirements, including the City's landscaping, storm water, sediment and erosion control and other ordinances, except as previously approved as part of the Inwood PUD with conditions. 7. That the Inwood 5th Addition Final Plat complies with the City's subdivision ordinance. 8. That legal issues surrounding the 32' of right-of-way and the trail are beyond the scope of the Planning Commission. 9. That the Planning Commission finds significant value to the existing berm that the developer built along 10'1' Street and the County should be requested to retain the berm regardless of the right of way issue. 10. That the City consider any trail required to be implemented by the development from Island Trail to Inwood he credited towards parkland dedication. NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the InWood 5th Addition Final Plat and Final PUD Plan subject to the following conditions: 1. All easements as requested by the City Engineer or Public Works Department shall be documented on the Final Plat prior to the recording of the final plat. 2. That Final grading, drainage, and erosion control plans, utility plans, sanitary and storm water management plans, street and utility construction plans and agreements shall be reviewed and approved by the City Engineer complying with all conditions/comments from the City Engineer's review memorandum dated February 15, 2017 prior to the recording of the final plat. 3 That the Developer shall enter into a Developer's Agreement acceptable to the City Attorney and approved by the City Council that delineates who is responsible for the design, construction, and payment of the required improvements with financial guarantees therefore prior to recording of the final plat. 4. The applicant shall provide evidence that all conditions attached the South Washington Watershed District permit for the final plat have been met prior to the commencement of any grading/constniction activity. 5. That the Landscape Plans shall be revised to address the Planning and Engineering review comments prior to recording the final plat. 2 Resolution 2017- 6. That Outlots A, B, C, and D be dedicated to the City for stormwater purposes with the recording of the final plat. 7. A Common Interest Agreement concerning management of the common areas of Inwood 5th Addition and establishing a homeowner's association shall be submitted in final form to the Planning Director before a building pen -nit may be issued for any structure within this subdivision. S. The developer shall also enter into a landscape license agreement and maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park and open space on the final plat. 9. The Developer shall provide 32 feet of right-of-way for 10th Street and observe all County requirements as specified in the Washington County review letter dated November 17, 2014 or any subsequent direction from the County. 10. The Island Trail/10th Street intersection must be reviewed and approved by Washington County. Improvements required by Washington County at the intersection shall be the responsibility of the developer and shall be incorporated into the final PUD plans. 11. That a trail be constructed between Island Trail N. and the previously constructed north - south trail adjacent to the Stonegate subdivision Passed and duly adopted this 4th day of April, 2017 by the City Council of the City of Lake Elmo, Minnesota. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk Resolution 2017- TO: ITEM: STAFF REPORT DATE: 03/13/2017 AGENDA ITEM: 4B- PUBLIC HEARING ITEM CASE #2016-57 Planning Commission Inwood 5th Addition Final Plat and Final Planned Unit Development Plans SUBMITTED BY: Stephen Wensman, Planning Director REVIEWED BY: Jack Griffin, City Engineer Emily Becker, City Planner Sarah Sonsalla, City Attorney Kristina Handt, City Administrator SUMMARY AND ACTION REQUESTED: M/1 Homes of Minneapolis/St. Paul (Hans Hagen Homes) is requesting approval of Final Plat and Final Planned Unit Development (PUD) Plans for Inwood 5th Addition to create 101 single family lots. Staff is recommending the Planning Commission recommend approval with the following motion: "move to recommend approval of the Inwood .5th Addition final plat and PUD plans with 12 conditions based on tlieJindings listed in the Staff report. GENERAL INFORMATION Applicant: M/1 Homes/Hans Hagen Homes (John Rask), 941 NE Hillwind Rd. Suite 300, Fridley, MN Property Owners: M/1 Homes (John Rask), 941 NE Hillwind Rd. Suite 300, Fridley, MN Location: Outlots A, B, F and G. Inwood 3rd Addition. PID#: 33.029.21.11.0045, 33.029.21.11.0046, 33.029.21.12.0047 and 33.029.21.12.0048 Request: Application for Final Plat and Final PUD approval of a 101 unit residential subdivision to be named Inwood 5th Addition. Existing and Use and Zoning: undeveloped outlots in Inwood 3rd Final Plat area. Current Zoning: LDR/PUD — Low Density Residential Planned Unit Development. Surrounding Land Use and Zoning; Surrounded by residential lots to the south, parkland to the east, Commercial/PUD zoning to the west and 10th Street N. to the North. Comprehensive Plan: Urban Low Density Residential (2.5 - 4 units per acre) PUBLIC HEARING ITEM 4b Planning Commission Meeting Page 2 03/1 3/2017 Histo;y: The City Council approved the general concept plan for the Inwood on September 16, 2014, the preliminaty plat on December 2, 2014 and the Final Plat on May 19, 2015 for phase 1. Inwood 2" was approved on 9/1/15. Inwood 3rd was approved on 4/19/16. Inwood 4' was approved on 10/18/16. Deadline for Action: Applicable Regulations: Application Complete — 02/10/2017 60 Day Deadline — 04/11/2017 Extension Letter Mailed — No 120 Day Deadline — Chapter 153 — Subdivision Regulations Article 10 — Urban Residential Districts (LDR) Article 16 — Planned Unit Development Regulations §150.270 Storm Water, Erosion, and Sediment Control REQUEST DETAILS This report is based upon a review of the preliminary plat and PUD plans dated 11/28/16 with an additional submittal on 2/10/17. The developer resubmitted plans on 3/6/17 with a plan date of 3/3/17. These plans have not been reviewed by City staff. M/1 Homes/Hans Hagen Homes is requesting Final Plat and Final Planned Unit Development (PUD) approval of Inwood 5th Addition, replat of Outlots, A, B. F and G, Inwood 3rd Addition. The final plat will result in 101 single family lots on 27.71 acres. Inwood 5th Addition will be the last phase of the single family development within the Inwood development and will connect Island Trail to 10th Street North. The final plat will have a gross density of 3.65 dwelling units per acre compared to the overall Inwood gross density of 2.7 DUA as there are no ponds, wetlands, collector roads or parkland in the 5th addition. Lot widths vary from just under 38 feet to 234.5 feet and lot sizes vary from 4,940 sq. ft. to 22,869 sq. ft. The preliminary plat and preliminary PUD established 38 feet as the most narrow lot width. There are two lots. Lots 2 and 7, Block 1 that are 38 feet in width. The preliminary plat for the area encompassing the 5th addition identifies 4 more lots than what is proposed for the 5`h Addition Final Plat. Plat Summary: Development area Total lot area: Residential lots: R/W area: Average lot size: Gross density: Net density: 27.70 acres 20.16 acres 101 4,68 acres .20 acres 3.65 dwelling units per acre 3.65 dwelling units per acre There is no parkland dedication in the 5th Addition. All parkland dedicated was addressed with the first phase. The City's subdivision ordinance establishes the procedure for obtaining final subdivision approval. A final plat can only be approved if it is in substantial conformance with the approved preliminary PUBLIC HEARING ITEM 4b Planning Commission Meeting Page 3 03/13/2017 plat and if in conformance it must be approved. Staff has reviewed the final plat and found that it is generally consistent with the preliminary plat. REVIEW AND ANALYSIS The preliminary plat was approved on December 2, 2014 with conditions. Although the final plat is generally consistent with the preliminary plat, there are a number of conditions of preliminary plat that have not yet been complied with. Staff has reviewed the final plat and final PUD development plans and has identified the following issues: Fewer Lots. Blocks 3 and 4 each have one lot less than shown on the preliminary plat. Block 2 has two less lots than the preliminary plat. The reduction in lots results in slightly larger lots in the 5`11 Addition. Although the 5th Addition has four fewer lots than on the preliminary plat. Staff believes the change is an improvement and not a significant issue. 10th Street Right -of -Way. Washington County's preliminary plat review, dated 11/17/14, requests an additional 32 feet of right-of-way from future 10th Street improvements. The 11/24/14 Planning Staff report reiterates Washington County's need and request for right-of-way dedication for 10th Street. A condition of approval for the Inwood Preliminary Plat, Resolution 2014-094, states, "the applicant shall be responsible for updating the final construction plans to include construction of all improvements within the County rights -of -way as required by Washington County and further described in the review letter received from the County dated November 17, 2014." In addition, the signed and recorded Inwood Developer Agreement includes a special provision: "The Developer shall observe all other county requirements as specified in the Washington County review letter dated November 17, 2014 or any subsequent direction from the County." Staff believes the requirement for the additional 10th street right-of-way was repeatedly conditioned and well documented and is a deficiency in the Inwood 5`1' Final Plat and PUD Plans and as a result has been made a condition of approval. 10th Street Trail. A condition of approval for the Inwood Preliminary Plat, Resolution 2014-094 states, "The developer shall install a multi -purpose trail along 10'h Street between "Street B" (Island Trail) and Inwood Avenue." The 11/24/14 Planning Commission Staff Report indicates that Staff at the time was supportive of the applicant's request to remove this requirement, however, the condition remained in the Commission's recommendation and the Councils resolution of approval. The condition of approval for the Inwood final plat contained in Resolution 2015-40, again, required the trail. The preliminary plat plans were never updated to show this trail, and the developer has not shown them on the Inwood 5'1' Final plat as required. Staff believes this is a significant deficiency in the Inwood 5th Final Plat and PUD Plans and as a result the trail has been made a condition of approval. Landscape Plans. The landscape plans for the development are generally consistent with the preliminary landscape plans for the development. There are a few issues that need to be addressed prior to approval: The Crabapples in Island Trail median should be removed or replaced with an upright tree that will not encroach into the R/W. The irrigation service for the landscaping should be shown on the landscape plans and should be coordinated with the utility plans. • Landscaping and berming within the 32 feet to be dedicated for the 10'1' Street R/W will need to be moved out of the R/W. PUBLIC HEARING ITEM 4b Planning C0171171iSSi011 iviecting Page 4 03/13/2017 • The landscape plans shall be updated to match changes to the PUD Plans. Engineering Review. The City Engineer has reviewed the final plat submittal and has prepared a memorandum for the Commission and Council's review. The comments in the City Engineer's review memorandum dated February 15, 2017 should be addressed prior to releasing the plat for recording. There are a number of comments that pertain to the final plat which should be amended and resubmitted prior to approval: • Revise and resubmit the Final Plat to provide the required watermain easements and to address the required construction plan changes per the construction plans comments. • Revise the final plat to show the dedication of an additional 32 feet along the south right-of- way of 10th Street per the conditions of preliminary plat approval (further described above). • Provide minimum 30 foot wide watermain utility easement over the pipe over Outlot K. • Add minimum 30 foot wide watermain utility easement centered over the pipe on lots 6 and 7, Block 4 for the 12" watermain pipe. • Revise R/W width or revise street section of Island Trail between 10th Street and Irving Boulevard. The proposed R/W width is insufficient to meet City street and boulevard layout standards. The minimum one-way street width is 18 feet from face of curb to face of curb, not back of curb to back of curb. The lane width must be increased by 1 foot. The Island Trail, with median typical section on Sheet No. 25 does not allow for boulevard trees meeting minimum safety setbacks. The end turning radius of 35 feet for each of the one-way loop roads do not meet the City minimum standards of 45 feet. Revise end radius to the minimum 45 ft. or provide additional pavement width to accommodate an equivalent turning radius. • Revise the intersection f Irving Boulevard and island Trail to align the drive lane centerlines. Provide a center median on the west leg of Irving Boulevard. • Revise the intersection of Irving Court to intersect Irving Boulevard at 90-degrees for the first 50 feet. Preliminary Plat Conditions. The Inwood 5th Addition final plat is generally in conformance with the preliminary plat except for as identified in this report. The following are the Inwood preliminary plat and PUD plans conditions of approval, as per Resolution 2014-094, with the status of each listed in bold italics: 1) The applicant shall work with Community Development Director to name all streets in the subdivision in a manner acceptable to the City prior to the submission of final plat. The Planning Department had named all streets within the entire plat and has reviewed them again against the City's new street naming ordinance and has found them to he in conformance with the ordinance. 2) The City and the applicant shall reach an agreement concerning the location and dedication of land associated with the proposed water necessary to provide adequate water service to the InWood project area prior to the acceptance of a final plat for any portion of the PUD area. The Developer and the City have an agreement and the water tower is presently under constructi(m. ) The preliminary landscape plan shall be updated to address the review comments from the City's landscape architecture consultant as noted in a review letter dated November PUBLIC HEARNG ITEM 4b Planning Commission Mcetzng Page 5 03/1 3/2017 1 8, 2014. The review comments were addressed. In addition, the .5'11 Addition landscape plans are mostly in conformance with City regulations. Landscaping and berming planted within the R/W to be dedicated for 10th Street will need to he moved out of the R/W. Final approval of the landscape plans will be required prior W recording the plat. 4) Prior to the submission of a final plat for any portion of the lnWood PUD, the developer shall reach agreement with the City to determine the appropriate park dedication calculations for the entire development area. Park dedication was provided with the Ist Addition. 5) As part of any development agreement that includes improvements to one of the adjacent County State Aid Highways (CSAH 13 and 10'1' Street), the City and the developer shall determine the appropriate responsibility for the cost of these improvements. The Sr Addition connects Island Trail to l(Ph Street N. Cost sharing for improvements to CSAH 13 were determined and agreed upon with the I" Addition. 6) The applicant must enter into a separate grading agreement with the City prior to the commencement of any grading activity in advance of final plat and plan approval. The City Engineer shall review any grading plan that is submitted in advance of a final plat, and said plan shall document extent of any proposed grading on the site. Grading was completed under (i separate grading agreement and was graded according to plans. 7) The applicant shall continue to work with the City on the final design of 5th Street, and in particular, the transition from the 'Wood PUD to properties located further to the east (including the Boulder Ponds development and land owned by Bremer Financial Services) .5`h Street was constructed with prior phases of the development. 8) The utility construction plans shall be updated to incorporate the recommendations of the City Engineer concerning the appropriate location and size of sewer services through the PUD planning area, including any requested oversizing of these facilities to service adjacent properties. This item was completed with prior phases of the development. 9) The proposed public street access to 5th Street from Streets D2 and the southeast park area (Park 1) shall be eliminated from the preliminary development plans in order to bring the proposed spacing into conformance with the City's access spacing guidelines. The developer shall provide access into the park to the satisfaction of the City Engineer. This change was made to the preliminary plat. 10) All center median planting areas as depicted on the preliminary plat and plans shall be owned by the City of Lake Elmo and maintained by the Horne Owners Association. The applicant shall enter into a maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park, trails, or open space on the final plat. The HOA documents address this condition. Additionally, a landscape license agreement be drafted and executed between the City and Developer that will assign responsibilities for installation and maintenance of landscaping. PUBLIC HEARING ITEM 4b Planning C0171111iSS1011 Meeting Page 03/13/2017 11) The applicant must either move the planned north/south tail through Park 1 further to the west around an existing wetland area located approximately 400 feet south of 10th Street or will need to work with the South Washington Watershed District to design a multi -purpose trail through the buffer area that complies with all applicable watershed district's requirements. The trail MIS installed with previous phases of the (Ievelopment. 12) The Final Plat and Plans must address the requested modifications outlined in the City Engineer's review memoranda dated November 16, 2014 and November 24, 2014. The plans were updated with the 1st Addition. 13) The applicant shall be responsible for updating the final construction plans to include the construction of all improvements within County rights -of -way as required by Washington County and further described in the review letter received from the County dated November 17, 2014. The plans were updated to include the required right-of-way improvements, but not the required R/W dedication. The trail within the R/W between Island Trail and Inwood is also inissingfro,n the plans. 14) Prior to recording the Final Plat for any portion of the area shown in the Preliminary Plat, the Developer shall enter into a Developers Agreement acceptable to the City Attorney that delineates who is responsible for the design, construction, and payment of public improvements. A developer agreement will be prepared for the 5th Addition with the final plat as it was done in previous phases. 15) The developer must follow all the rules and regulations of the Wetland Conservation Act, and adhere to the conditions of approval for the South Washington Watershed District Permit. There are no wetland impacts in the r Addition and conditions of approval for the South Washington Watershed District Permit have been complied with. 16) The developer shall provide landscape material along the west side of Pond #200 to the satisfaction of the City's landscape consultant. This condition has been addressed. 17) The developer shall incorporate elements from the Lake Elmo Theming Study at the intersection of 5th Street and Inwood Avenue. This condition was addressed with the design of r Street in prior phases of the development 18) The developer shall install a multi -purpose trail along 10th Street between -Street B" and Inwood Avenue. This condition should he addressed with the 5th Addition development. Street B is now named Island Trail and the current plan submittal shows no trail between island Trail and Imvood Avenue along 10th Street (See issues section above) 19) The multi -purpose trail through the eastern buffer area shall be kept as far west on the applicant's property as possible, and the final alignment of this trail shall be subject to review by the City's landscape consultant. This condition has been met. RECOMMENDED CONDITIONS OF APPROVAL: Staff is recommending approval of the final plat and PUD plat with the following conditions: 1) All easements as requested by the City Engineer or Public Works Department shall be documented on the Final Plat prior to the recording of the final plat. PUBLIC HEARING ITEM 4b Planning Commission Meeting Page 7 03/13/2017 2) That Final grading, drainage, and erosion control plans, utility plans, sanitary and storm water management plans, street and utility construction plans and agreements shall be reviewed and approved by the City Engineer complying with all conditions/comments from the City Engineer's review memorandum dated February 15, 2017 prior to the recording of the final plat. 3) That the Developer shall enter into a Developer's Agreement acceptable to the City Attorney and approved by the City Council that delineates who is responsible for the design, construction, and payment of the required improvements with financial guarantees therefore prior to recording of the final plat. 4) The applicant shall provide evidence that all conditions attached the Valley Branch Watershed District permit for the final plat have been met prior to the commencement of any grading/construction activity. 5) That the Landscape Plans shall be revised to address the Planning and Engineering review comments prior to recording the final plat. 6) That Outlets A, B, C. and D be dedicated to the City for stormwater purposes with the recording of the final plat. 7) A Common Interest Agreement concerning management of the common areas of Inwood 5th Addition and establishing a homeowner's association shall be submitted in final form to the Planning Director before a building permit may be issued for any structure within this subdivision. 8) The developer shall also enter into a landscape license agreement and maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park and open space on the final plat. 9) The Developer shall provide 32 feet of right-of-way for 10th Street and observe all County requirements as specified in the Washington County review letter dated November 17, 2014 or any subsequent direction from the County. 10) The Island Trail/1 Oth Street intersection must be reviewed and approved by Washington County. Improvements required by Washington County at the intersection shall be the responsibility of the developer and shall be incorporated into the final PUD plans. I 1) The developer shall construct a multi -purpose trail along 10th Street between Island Trail to Inwood Avenue prior to issuance of building pen -nits and the final PUD plans shall be updated showing the trail prior to recording the final plat. DRAFT FINDINGS Staff is recommending that the Planning Commission consider the following findings with regards to the Inwood 5th Addition Final Plat and PUD Plans; PUBLIC HEA RING ITEM 4b Planning Commission Meeting Page 8 03/13/2017 1. That all the requirements of City Code Section 153.08 related to the Final Plat have been met by the Applicant. . That the proposed Final Plat for Inwood 5'1' Addition consists of the creation of 101 single- family detached residential structures. 3. That the Inwood 5th Addition Final Plat is generally consistent with the Preliminary Plat and PUD Plans as approved by the City of Lake Elmo on December 2, 2014 with conditions. 4. That the Inwood 5th Addition Final Plat is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 5. That the Inwood 5th Addition Final Plat generally complies with the City's Urban Low Density Residential zoning district except as previously approved as part of the Inwood PUD. 6. That the Inwood 5`11 Addition Final Plat complies with all other applicable zoning requirements, including the City's landscaping, storm water, sediment and erosion control and other ordinances, except as previously approved as part of the Inwood PUD with conditions. 7. That the Inwood 5th Addition Final Plat complies with the City's subdivision ordinance. RECOMENDATION: Staff recommends that the Planning Commission recommend approval of the Inwood 5th Addition Final Plat and Final PUD with 12 conditions based on the findings listed in the Staff report. Suggested motion: "Move to recommend approval oldie Inwood 5th Addition Final Plat and Final PUD plans with 12 conditions hosed on the findings listed in the Staff Report. ATTACHMENTS: 1. Application Narrative 2. Inwood 5th Addition Final Plat 3. Inwood 5'1' Addition Final Landscape Plans 4. City Engineer's report. dated February 15, 2017 5. Resolution 2014-094 approving the Inwood Preliminary Plat 6. Resolution 2015-40 approving Inwood Is' Addition 7. Planning Commission Report, dated 11/24/14 8. Washington County Review letter November 17, 2014 9, Washington County Review letter January 9, 2017 PUBLIC HEARING ITEM 4b Final Plat and PUD Final Plan Narrative Hans Hagen Homes December 22, 2016 2. Written Statements a. List q contact infOrmation: Applicant John Rask Hans Hagen Homes 941 NE Hillwind Road, Suite 300 Fridley, MN 55432 763-586-7200 Property Owner Inwood 10 LLC 95 South Owasso Blvd. E St. Paul, MN 55117 651-484-0070 Surveyor Dan Obermiller EG Rud and Sons, Inc. 6776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 651-361-8200 Civil Engineer Brian Krystofiak, PE Carlson McCain, Inc. 248 Apollo Drive, Suite 100 Lino Lakes, MN 55014 763-489-7905 Wetland Consultant Melissa Barrett Kjolhaug Environmental 26105 Wild Rose Lane Shorewood, MN 55331 952-401-8757 b. A listing of the following site data: Address, current zoning, parcel size in acres and square feet, property ide.11 'cation number(s) (PID), and current legal description(s); See attached. c. Final Subdivision and Lot Information i. InWood 5th Addition ii. Lot Tabulation — see attached plat and table. The 5th addition plat includes a total of 101 lots, which is consistent with the approved preliminary plat for this part of the neighborhood. iii. There is no park land dedicated in this phase. iv. 4.68 acres of public right-of-way. d. An explanation of how issues have been addressed since the Preliminary Plat phase o the development; The final plat for the 5th Addition is consistent with the preliminary plat and conditions of approval as discussed below. Conditions of Preliminary Plat Approval: The applicant shall work with Community Development Director to name all streets in the subdivision in a manner acceptable to the City prior to the submission of final plat. Response: The Conummity Development Director has supplied street name. fo the entire plat. 2. The City and the applicant shall reach an agreement concerning the location and dedication of land associated with the proposed water necessary to provide adequate water service to the InWood project area prior to the acceptance of a final plat for any portion of the PUD area. Response,. The applicant and City have agreement on Melina' irater system design. The property 011,77t.T. InWood 10 LLC, has provided landfhr a Jamie C'io, water tower. 3. The preliminary landscape plan shall be updated to address the review comments frotn the City's landscape architecture consultant as noted in a review letter dated November 1 8, 2014. Response; The applicant has submitted revised plans to the City addressing the above. Landscapinglbr the first phase and 5'1' Street has been installed. 4. Prior to the submission of a final plat for any portion of the InWood PUD, the developer shall work with the City to determine the appropriate park dedication calculations for the entire development area. Response: The Park Dedication requirements were s with the Final Mario, - Inwood. Oudot L. Inwood was dedicated to the City fi»- fitture park. 5. As part of any development agreement that includes improvements to one of the adjacent County State Aid Highways (CSAH 13 and 10' Street), the City and the developer shall detemiine the appropriate responsibility for the cost of these improvements. Response: The 5th Addition included a fitture connection to 10th Street. Cost sharing was determined and agreed upon with the Inwood final platIbr CSAH I 3 and fluids were provided by Hans Hagen Homes. No specific cost sharing agreement has been determined for the CSAH 10/1 Oth Street intersection. 6. The applicant must enter into a separate grading agreement with the City prior to the commencement of any grading activity in advance of final plat and plan approval. The City Engineer shall review any grading plan that is submitted in advance of a final plat, and said plan shall document extent of any proposed grading on the site. Response: The applicant entered into a separate grading agreement with the City and has graded the property consistent with the approval. 7. The applicant shall continue to work with the City on the final design of 5liStreet, and in particular, the transition from the InWood PUD to properties located further to the east (including the Boulder Ponds development and land owned by Bremer Financial Services). Response: The applicant worked with the City on the final design and has constructed 5th Street through the project site. The utility construction plans shall be updated to incorporate the recon-unendations of the City Engineer concerning the appropriate location and size of sewer services through the PUD planning area, including, any requested oversizing of these facilities to service adjacent properties. Response: The utility planswere updated and resubmitted to the City Engineerprior to the approval of the Inwood Final Plat. 9. The proposed public street access to 5'1' Street from Streets D2 and the southwest park area (Park 1) shall be eliminated from the preliminary development plans in order to bring the proposed spacing into conformance with the City's access spacing guidelines. Staffis requesting that the developer continue working with the City to determine the most appropriate access into and out of the southwest park area. Response: This change was made to the preliminary plat. 10. All center median planting areas as depicted on the preliminary plat and plans shall be owned by the City of Lake Elmo and maintained by the Horne Owners Association. The applicant shall enter into a maintenance agreement with the City 3 that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park, trails, or open space on the final plat. Response: Th6., HOA OTOCUIllents. - the project were drafted consistent with this condition. The documents are recorded against the property. I 1. The applicant must either move the planned northisouth tail through Park 1 further to the west around an existing wetland area located approximately 400 feet south of la' Street or will need to work with the South Washington Watershed District to design a multi -purpose trail through the buffer area that complies with all applicable watershed district's requirements. Response: The trail n'as installed with the previous phase of the developinent and C011 OrMS to this condition. 12. The Final Plat and Plans must address the requested modifications outlined in the City Engineer's review memorandum dated November 16, 2014. Response: The applicant updated the preliminary streets and utility plans to be consistent with the City Engineer's comments. The update plans were submitted to the City prior to the Final Plat and Final PUD plan for the Ist phase. 13. The applicant shall be responsible for updating the final construction plans to include the construction of all improvements within County rights -of -way as required by Washington County and further described in the review letter received from the County dated November 17, 2014. Response: The plans are updated to include the necessary right-of-w required by Washington C011170/, 14. Prior to recording the Final Plat for any portion of the area shown in the Preliminary Plat, the Developer shall enter into a Developers Agreement acceptable to the City Attorney that delineates who is responsible for the design, construction, and payment of public improvements. Response: The applicant has entered into a Developers Agreement consistent with this condition 15. The developer must follow all the rules and regulations of the Wetland Conservation Act, and adhere to the conditions of approval for the South Washington Watershed District Permit. Response: There are no wetlands being impacted as a result of this project and all the conditions of South kflashington Watershed District are being met. The applicant has received the necessary development approvalsfrom the Watershed District. 4 e. A statement showing the proposed density of the project with the me hod of calculating said density shown (Below numbers are based oii all the single .family lots. and not just this phase); g. i. Single Family land use area of the overall plat includes 102.9 acres (The 5th additional includes 28 acres) ii. 275 total single family homes (101 lots in 5th Addition). iii. Single Family Net Density of 3.61 units per acre (there is no park land, ponds or collector roads in this phase of the neighborhood.) Discuss proposed infrastructure improvements and phasing thereof (i.e. proposed roadways, sewer systems, water systems, sidewalks/trails, parking, etc) necessaly to serve the subdivision; The 5th phase will include the construction of the necessary roads, sewer and water for the balance of the neighborhood. The storm water improvements, including ponding and infiltration basins were installed with the first phase of development. A narrative addressing concerns/issues raised by neighboring properties (discussing your proposal with the neighboring land owners is recommended to get a sense of what issues may arise as your application is processed); Neighborhood input was provided during the PUD Plan review stage. Comments generally related to concerns over the extension of municipal services in this area of the community and the impacts that come along with changes to land use. The land uses and density of the InWood neighborhood are consistent with the City's Comprehensive Plan, and no changes are necessary as a result of the Preliminary Plat application. Hans Hagen Homes has also designed the neighborhood to lessen the impacts on adjacent property owners, as well as to enhance the neighborhood for future residents. These design features include: i. A linear park along the eastern edge of the property that exceeds the City's initial standard of 100 feet. The InWood linear park varies from 100 feet to over 200 feet. ii. The lots and streets were orientated east/west with cul-de-sac lots backing to the linear park. There are only 19 lots that back up to the linear park over a distance of 2,640 feet. Under standard zoning, there could be 40 lots backing up to the buffer. iii. Additional land for a neighborhood park adjacent to the existing Stonegate development. This park will serve the needs of residents living in nWood as well as the neighborhoods to the east. 5 iv. Landscaped berms along 10th Street, 511' Street, and along a portion of the western edge of the neighborhood. h. A description of how conflicts with nearby land uses (livability, value, potential Attire development, etc.) and/or disturbances to wetlands or natural areas are being avoided or mitigated; The InWood neighborhood is consistent with the City's Comprehensive Plan which provides for a graduation of land use intensities over the site. North of the 5'1' Street parkway will be single family homes. Transitioning to the west will be commercial. The neighborhood plan for InWood provides a large pond and berms to help transition between the commercial and single family neighborhood. The InWood neighborhood plan avoids and preserves the three wetland basins found on the site. While these wetlands are currently farmed and significantly degraded, it's our intent to restore them with native vegetation. i. Provide justification that the proposal will not place an excessive burden on roads (traffic), sewage, water supply, parks, schools, fire, police, or other public facilities/services 'haling traffic flows) in the The City's Comprehensive Plan provides for the planned and orderly growth of the community by making sure that the necessary infrastructure and services are in place as growth occurs. Because the proposed neighborhood is consistent with the City's Comprehensive Plan, no impacts or excessive burdens are anticipated to the roads, public utilities, or public services. A detailed traffic study was prepared as part of the EAW, and found no traffic impacts that could not be mitigated. The majority of the homes in the neighborhood will not contain school age children. As such, no impacts are anticipated to the North St. Paul school district. 1. If applicable, provide a description qfproposed Lakeshore access (i.e. shared dock with multiple slips, individual docks or each lot, etc.); Not applicable. k. A description of proposed parks and/or open space. Please include a brief statement 017 the proposed ownership and maintenance of, aid areas; The neighborhood includes approximately 14.5 acres of public parkland. Overall, the neighborhood includes approximately 49 acres of open spaces, including public park, trail corridors, landscaped benns, ponding, infiltration 6 areas, wetland preservation areas, and private open space. The private open space and infiltration areas will be maintained by a homeowners association. A proposed development schedule indicating the approximate date when construction of the project, or stages of the same, can be expected to begin and be completed (including the proposed phasing of construction ofpublic improvements and recreational and CO111111011 space areas Construction of the 5th Addition improvements will commence in March of 2017 and be completed by August 2017. 7 - a -,Ott 4f.t 41, PRTONTS "5 to. OC. ezu ..t.yri ptopArt, Ct., .1 4.ft e, to 77,11, tat.. 07,AMMO, Itonft4.2 ...ft,. 157444 51, 210772 thy 40.1C i63 4,1 DoS fTvIttf/ 22377 2737 40527 ttftt Oft. 2275, ....ttt ”r4 ..T, oft, fff't sc. 24 0e-4., fenrionS • prasv. 1. 64 .44.. re9 tin T toftt,,,....T. 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MX; 922 11212azzi2D NORri-t A te„ , "t+4.,,i„,.., --ii• ....itt,type. ,„ "T=Vr - tItg..k: -Z 4 tt.J2.6„_,223„,, i F It I -.- t 0 t :4;.21=3• 2 727 Ft A2 ; - 101,510- 3 :t, s 14 783271.82787- 7-0197i07 .....-1;wc -1-11-AX " ounog c 2:1171:: 37344/01 tut t 50503 SP .7, +.0 23110517 .t. #1., ..t SHEET 3 OF 3 SHEET DETAIL C_ SHEET L4 DETAIL B -- / / I / , / T , , r I--- ; r , :1E:111 '9\ Ii 1'3'2 3-33-353 163 4 PIeNEERengineering 4 11 1111 I 114 II 14 dtP FT,T ATICI A -IN /I „.• 4411444.. 4/4441.44.441.4 .44a. .44 444.61 LANDSCAPE REQUIREMENTS (FROM APPROVED PRELIMINARY PLAT): ONE TREE /50' OF PROPOSED PUBLJC STREET FRONTAGE SINGLE FAMILY PROPOSED S'I'REE I FRONTAGE: 19,1 = 384 TREES MULTI FAMILY PROPOSED STREET FRONTAGE; 1,41 3= 28 TREES COMMERCIAL PROPOSED STREET FRON JADE: 4,576=92 TREES 2. FIVE TREES PLANTED FOR EVERY ONE ACRE OF LAND THAT IS DEVELOPED OR DISTURBED BY DEVELOPMENT ACTIVITY SINGLE FAMILY DEVELOPMENT AREA90 ACRES X 5 = 450 TREES MULTI FAMILY DEVELOPMENT AREA 27 ACRES X 5 = 135 TREES COMMERCIAL DEVELOPMENT AREA: 25 ACRES X 5 = 125 TREES • 5TH STREET ROW TAKEN OUT OF DEVELOPED AREA CALCULATIONS ** 100 BUFFER ALONG EAST SIDE TAKEN OUT OF DEVELOPED AREA CALCULATIONS TOTA1TRFF REniriaFn EOR LANDSCAPE ORDINANCE: SINCE E FAMII 834.I MULTI FAMILY: 163 COMMERCIAL: 217 (PLUS PARKING LOT LANDSCAPE REQUIREMENTS) TOTAL: 1,214 (PLUS PARKING LOT LANDSCAPE REQUIREMENTS IN COMMERCIAL) TREES PROPOSED BY ADDITION (AT TIME OF SUBMITTALS, ONLY DECIDUOUS TREES 2.5 AND L ARCEFII OR CONIFERS 6` IN HEIGHT OR LARGER ARE COUNTED): 5TH STREET: 125 FIRST AND SECOND ADDITION TREES (BUFFER AND BOULEvARD): 208 THIRD ADDITION TREES 173 FOURTH ADDITION TREES: 90 FIFTH ADDITION TREES: 280 RUNNING TOTAL: 876 SEE APPROVED TREE PRESERVATION PLANS SUBMITTED AT PRELIMINARY PLAT SHEET SHEET L2- 4 FOR TREE LOCATIONS AND SCHEDJLE LANDSCAPE PLAN „ HANS IIAOEN 33.333319E SEALE In FEET INWOOD F.11-111 ADDITION sect,t txt owe., rA. 1 111111 . DE TAIL A , - 114 (`-) / / / ;7 711 PICNEERengineering 4,14454 PP' -; - 7144411,5 571557: 145457 77 4, LANDSCAPE PLAN PPP 4L)1t P.-. ANT LIPPLILLIY , 447477, X441445,57 5,44 ,7,37 45:74:75 Sr, 07,161-:4, 5475 - t43 I 5,444,440 44577745x, 7.77,„ 45444, i 3 547/5 47,14 5445444 7 554554 1,4,, 11, El., 3, , 4'4 4 ' - - 445454 47,7 54477 1,2 N. 7 74,4544 E M.!. 41755414445 a 4744455 ' _55 454 4 '13:51747454457,445,557 rm. ,474,714 575 0444444 57547 4,7,4145 4,4474 :5444 554,54 £1577. 442E44 7 0,44,55 444 447574 .4 ) ,574,45 45,444 (777) 174174575, 77,577545547 057,4 4444 °RN.? 75545 rty) 454 5444,54 5[4,1 S455 LANDSCAPE NOTES: L LOTS WR.L BE SODDED AFTER CONSTRUCTION, 2. SEE SHEET 0 FOR LANDSCAPE REQUIREMENT DATA I ALL PLANTS TO BE PLANTED WJHUS TY PARKS AND ON CITY PROPERTIES SHALL COMPLY W TH THE CITY'S RESOLUTION ENDORSNG BEE - SArE POLICIES AND PROCEDURES, WRITTEN ACKNOWLEDGEMENT WLL BE PROVIDED, 4, TREES WI THN BOULEVARDS WITH SIDEWALKS WILL BE PLANTED 5' FROM CURB 5, TREES MINN BOULEVARDS W THOU T SIDEWALKS WILL BE PLANTED 8° FROM CURB 1E4111 .0, XI! -"" STANDARD [LAN 140315 CITY OF LAKE IELMO 47475154,7474 44435 445,04 iii,PAOIS, tu,,r 44, IWO ,p1x- 754,5747747 1 74 454455554 5,44454774,4574.474577775-4 54,74 445,5 ,7,747 5,4744555-574.7404-5555445,75,454,4474,4151447 To, DECIDUOUS TREE - MODIFIED/WV/ADD/PIED SOIL & POORLY DRAINED SOIL vow itt', 545 554 CITY ()FLAKE ELMO a4 X DANS HAUEN BOWS 150770D FIFTH ADDMON 4ver 41,55,4717 42 7 4 OFTAll a tVm •7 L _ ,-- L. L X, 3.1 3 • '' ,\37" a.L.93 '53' -7-13.37).---> C'a '—,' 3-.5 1 (777? ' i '''.‘., 17 IS 19 ''''' j'''-,,rr- 1 14 '113-3 3 3 :—. 4 VIL'IRAVOLI E3,-AS - 15 -f5L-.5-', 4 `,L , -' ...- ',",- \ k , ,,2„ L.SEE -SiLEE. ' L5 ''''',.. .1.-(' '-'71 - \ ,... ., 7 --p, . . -‘,,„-5-54(-' L5,....L5) = ''' i / 7 /7------:- 1 ; 11/ m6 ,,,- I :a" PIZNEERenginet7ing LLA 1:: GRAPHIC SCALE la Mil 33663.330.3.63 36666 WM, 63106 3',3333.3.s , 3,3 3,3. 5II-1 AL3DITiON Pi AN l SCHEDULE" € tia; 33,6433),4 nalal/63.-3661,3 63.613 1 (363) 6,6631366l6361,633,6 M.1363., MI I , a V ., _ ,k633„ ) 6.613663./ AMTLIVAmet rT.M1-an ,UM,M,T-M `-, 113.6 33 9,49 9,99 Mlatriate3 a tremnam ))6,3c" .2 6" 9636 3, , a ; M M.M WM/Mu 6 3.663 amta6M 17 491 al.) 33,33)431 363368366m2els; 3333136133; a 5" MO MC8M99M.M5,7424mma3.6666 aor memmx a 5' 31166 all 3 naMel966 MED 666/361MMO .3333 2 M 643.6 1,3 v3))) )00,13 31£3,66/1)63 3.61-066 S6.")3' a 63 e&O i (3?) ma Ma) £33 .1' WM, I dem .. itmmara 'mamma" 2.6: Wall 3 MM., 11614 l r. " 3 660103 )161)13.366 megmt66 6" 663 i at 0 196314 am; 6142333.3633316 )336 meamm 6' 624 l 12 I 1M 663) SM LANDSCAPE NOTES: 1. LOTS WILL BE SODDED AFTER CONSTRUCTION! 2. SEE SHEET LI FOR LANDSCAPE REQUIREMENT DATA 3, ALL PLANTS TO HE PLANTED WITHIN crrY PARKS AND ON CITY PROPERTIES SHALL COMPLY WITH THE CITY'S RESOLUTION ENDORSING REF. -SAFE POLICIES AND PROCEDURES. WRITTEN ACKNOWLEDGEMENT WILL BE PROVIDED. 4. TREES WITHIN BOULEVARDS WITH SIDEWALKS WILL BE PLANTED 5' FROM 04RE1 5. TREES WITHIN BOULEVARDS WITHOUT SIDEWALKS WILL BE PLANTED 8' -ROIA CURB „.. 55480650 PLAN NOTES 6611141 AlCa 5433;' CITY OF LAKE ELMO mmam eam -3363.3.6633-Mmom .36166(3. 36,061, ,MT-M rMkATMTMET. 36663t633.13363.13366 ma663.36,53,36.1 6-336.31*13663, a, 6.63,61,33, 3i, 1 3-3 6.3363,331 MMMT,TIMMTMT.M.TIM MMT 3,1 mt,MmT, 633 333366 Mamma mt. 3912638334363.33 3363 .3633363.33644 l6333 6.6.3,666m, l663l Mal 63,336363)133.63.6am tr m6,3336.33.33.3 )136..ma 333336m636..m., 6 ma 3.343;63.33 So mmalamma 63313636.6.66636.36)6638dm aMilemfl 63.666.1a.311.6.3 DECIRvIAIS TREE MODIFIED/UNNOINFIED SO& & POORLY ORMNED SOR. 1141,033681016 ‘37.);;):)37=3' ILL, CITY OF LAKE ELMO 611.3) HANS HALNiN HOMER INWOOD HEIN A IMMON ANDSCAPE PLAN 6-333- 31, 6663,3 11.9 DETAIL 8 . 1 * .41,44:444I 1 "42 ERA TIDNi ,SE 5M,E1 ET 'L7 , X11,ON BASIN S144E-1 - *1 2 3 4 . ; rl \ 5T1-1 ADDITION r, - . rADD 31?N r - PIZNEERenginwring 5 IA ADD, PAN PLAN SCHEINLLE t 414 ,44414, MRS. €'44-110.111010 . Ms" II., 41 l4,fl40,404/dt0e0 4,44514, Er. 40 'it44, C1000t..4t 44,04 '4" 011 114?) 1444,4414,21, .4 444,44 .754 ,404411+1.R4 44E' ,44.4.4.44.4 44,4 10E04I4E4 44.44444 7.4414V RA4.1 Q. 44 4-4471: 104,4£44,, f,444,4 NMI, !MS 454044,6 44 449 t ii}CrE 1,4,444,4441 44444, .444fata 0449 4114444W44,4, M4TS LI) cr4,7 Ste, 4,1419/4,1,4 j 444 ,104 36 44 LANDSCAPE NOTES; 1 LOTS WILL E3E SODDED AFTER CONSTRUCTION. 2 SEE SHEET LI FOR LANDSCAPE REQUIREMENT DATA 3. ALL PLANTS TO SE PLANTED WITHIN CITY PARKS AND ON CITY PROPER TIES NI -ALL COMPLY WITH THE CITY'S RESOLUTION ENDORSING BEE —SAFE POLICIES AND PROCEDURES, WRITTEN ACKNOWLEDCEMEN T WIL_ BE PROVIDED 4. TREES WI TH'14 BOULEVARDS WITH SIDEWALKS WILL BE PLANTED 5' FROM CURB 5. TREES WI TH,N BOULEVARDS WtTHOU T SIDEWALKS WILL BE PLANTED E.' FROM CURB ri'Pr.u.IR '441 kmarai 11100110100 IN FEET '77 -7 ' L, AA • TANOARD PLAN NOTES CITY OF LAKE ELMO 2,4.44,41ertami. Cut 4,44.4,11,44444 44104010410,144 4.444,44,. am. Tom '4,24.34,, 1.4.44.5,47.4 444444, 40.444,44,1-44.4 ,=.4.44,44,4444/$4.4 4.4.111,444,44444, 44ex44.4.4 044 E454,44, 4..,149,6,IV t444 464 4514,4 ”44, go4414.44,4 4-44. 1.44,444,44. .4444.4.104,, 404 444,1 P3.4,044.4.44..4 ,a.."(44 44,44 4441044,44,,,, 4,444, 44,4". 444,44,"4'4.44.44- .44 4.444444,414.1.44,4444.4 a '4,443.4 sbv.rs DECIDUOUS TREE - MODIFIEWUNNIODIFIED SOIL & POORLY DRAINED SOIL F14441404441 04' CITY OF LAKE ELMO HANS HAGEN 1-14)SIVS' " " LANDSrAPE PLAN IN‘&001) FiFTI I ADDiTION •+. ,4 ISLAND C.-; i . :Itt ... 4,tt-ts--„ t: , I f_ -- —4AT, 'i6 I, r 1 / . _. 1I I r - 111 -tt_ \ot f- --2-- 4 t tr I7f1,,------ ,f5 v,„,7 rttt, tti 4,tt'' It / t„..; itt5t. 'It .rq„ ,.• , \ III t4 . t. ,,t, 1 I t IT I;1 t I t I t . ---- *'.' .1:-..- ) f T - 4 --- 11 AN1 Kt t tt(t.t6521 rtm.att/ttcntot, 554 rmt ett.4,4". ctItStAttit 11 taRtIEt -4.11,Att t,trs fat. R 1124/....to ItettittO tr TWITS 44 5£,Iii,791.Arretott.,1 yutt.,,att g.a.. 6 ,ttt,rt xrttaatt Wittft.t..eltttsce,. ott,t.stes, tAe, tt.t t/ 5 4 A. 411,, warortz rttt.tt,./bottwtx ttnttett- g p 1 15 ,t.t artS, pat Si 5' 14 j t.FR,Stt Itt,4ERISO,t, rt pat zt, 15 ,t9 ,ttrItt +OW attt 27 ta . Ar.NtKati- 1.5 Pt, Ins socn { .:1•M 51 Ifttt ttt't"tt t..tatt,t, atc ttattattu IOttttt.E3,,,,ttettt I 5:3 t ttt,tC Rtt^.44 Uttlft,t.eatt 0.,ttatt‘. ft, %OIL TOWER Nt,t, Att, 10,4Itt xtv.t.t, 1.01' eNEERenginetling 17, 144tEct rtt, EIWIT Ott 1030., LANDSCAPE NOTES: 1. ISLANDS TO BE AMENDED AS SPECIFIED IN SUBMITTED GRADING PLANS AND APPROVED BY THE WA fERSTIED DISTRICT. 2 TRENCH EDGING TO BE USED BETWEEN SOD AND SHREDDED WOOD MULCH AREAS. 3. r40 EDGING MATERIAL TO BE USED IN RAIN GARDEN AREAS 4. NO WEED BARRIER USED IN WOOD MULCH AREAS, 5 NO GEOTEkTILE TO BE USED [41 TIASIN BOTTOMS, E. SHRUB AND PERENNIAL AREAS TO BE MULCHED WITH SHREDDED HARDWOOD TO A DEPTH OF .5" 7, pREEN OR EQUIVALENT TO BE USED IN PLANTING AREAS AT TIME OE PLANTING AND AS PART OF A REGULAR mAiNTENANCE ROUTINE AS PEP MANUFACTURERS INSTRUCTIONS DRY CREEK BED TO BE CONSTRUCTED OF A mik OF RIVER ROCK, GABION/R1p-RAP, AND SMALL -MEDIUM BOULDERS WITH T HE BOULDERS PLACED iN MASSES ALONG TIIE EDGES OF THE CREEK BCD, 9. BLUE FLAG IRIS TO BE PLANTED IN SMALL MASSES AS SHOWN ON DETAILS WITHIN THE DIRT' CREEK BED. 10. PATIOS SHOWN IN RAIN GARDENS TO BE CONSTRUCTED WITH POURED CONCRETE (TYPICAL) TOP OF ALL LANDSCAPE MATERIAL TO BE SET 2" BELOW RIBBON CuRB. SEE SHEETS L1-4 FOR BOULEVARD AND BUFFER TREES i FILTRATION BASINS 1 -18 riLTRATiON BASINs 4-18 ARE LocATED WITHIN Row rENTER ISLANDS 44 I DETAIL TAKEN r ROM SUBMI TTED GRADING 'LANs TEL GRADING PLANS FOR MOPE FILTAATICN RASial AND GRACING DE TAILS t-tRitritqf IV-E. Di FELT HANS IILAOEN irokiES LANDsCAPE PLAN lkotvorT REP] I ADPITION LAkt 7 t: ISLAND H f9914 17_ f I fiticavit Ora, etfifla / C-5 **Pet Ir. VI1r41i41411.TOraiit, 99-55 1. .2. 1120-12 59.-15 .1161111.....111 11 -11 11-1 1111 116 1 11 _ . 359. g -SCHEDULE .1mni, 953 j 2135:355 110934293430 nc. 1 Mgr 15.1.9137 e:1'12,:e 3:59 9311 f 1 OM.: 59.5 1 : I / I 51.5 0.375955 .55 9019. kg a. 9' 1 9955.51. 93.5 I 59,04' 32.5.040 932..... 1 41111.11441.11.1 ee-eeei e Paig 6 1 5 '''''",es 11553,10........... 5513.5' a. 415552 1:2715029 ....... : 19999.3 5317945994 . 773 I 35 . :X 030252 1994. 5702513,53.2395.7..90 IS GAK 99 , 51754452 n9 95102.21,77.: a.. a:a AK R0.355. 31: .5399 lj B.. 2.2 932.323184359. 115014000 . i9310 31.0123939447,27.3 55 . .50300.79,9993 '0.90919091117,4242 2 a. 19 94210 5553.5.5 102.5.2 5.27,9177.95 3 apc :03 Pap. 3.919 1335.9 PIZNEERengineering 15 .1 1 . . 1111 64 39 39 H1 I APF Pcn. . 25 45 2. 0C 1 9 5. 20C I :50 O.' 'IrTa 23ceTtag5"" 120. 55 AK 55 9 703 16 19 20 2.13 . 5: 19.419 55 70 353 59 21 502 15 1_ 10 3. 0. II 551 55 :5 /5 215 95 to'1 K 791 55 91 . #-/ , - 2," .t , 1Th . ,,,,, / 'I /7 . , t ... T/' - / - 9 23.3 a-- 7-16 4, LANDSCAPE NOTES: 1. ISLANDS TO BE AMENDED AS SPECIFIED IN SUBMITTED GRADING PLANS AND APPRO./ED BY THE WATERSHED DISTRICT. 2. TRENCH EDGING TO BE USED BETWEEN SOD .AND SHREDDED WOOD MULCH AREAS. 3, NO EDGING MATERIAL TO BE USED IN RAIN GARDEN AREAS 4. NO WEED BARRIER USED IN WOOD MULCH AREAS 5. NO GEOTEk TILE TO BE USED IN BASIN BOTTOMS. 6. SHRUB AND PERENNIAL AREAS TO BE MULCHED WITH SHREDDED HARDWOOD TO A DEPTH OF 3" 7. PREEN OR EQUIVALENT TO BE USED IN PLANT1NG AREAS AT TIME OF PLANTING AND AS PART OF A REGULAR MAINTENANCE ROUTINE: AS PER MANUFACTURERS INSTRUCTIONS 8. DRY CREEK Bro TO BE CONSTRUCTED OF A MIS OF RIVER ROCK, GABION/RIP-RAP, AND SMALL -MEDIUM BOULDERS WITH THE BOULDERS PLACED IN MASSES ALONG THE EDGES OF THE CREEK DED. 9, BLUE FLAG IRIS TO BE PLANTED IN SMALL MASSES AS SHOWN 01,1 DETAILS WITHIN THE DRY CREEK BED. 10. PATIOS SHOWN IN RAIN GARDENS TO BE CONSTRUCTED WITH POURED CONCRETE (TYPICAL) 11. TOP OF ALL LANDSCAPE MATERIAL TO BE SET 2" BELOW RIBBON CURB, SEE SHEETS L1-4 FOR BOULEVARD AND BUFFER TREES LANDSCAPE PLAN F11,TRASP0N BASINS 1-18 FILTRATION BASINS I-1B ARE LOCATED WITHIN ROW CENTER ISLANDS '1..cI ' - DETAIL TAKEN FROM SUBMITTED GRADING PLANS. SEE GRADING PLANS FOR 1,10RE FILTRATION BASIN AND GRADING DETAII 6199010 5100 14 YEET HANS ILAGENBIONIES"1 INWOOD FT FIR ADDITION I 1 1 1 u I I1 1 SLAND I , I ! t7.1 6077- PLAN SEEiEDULF , a t<, • 1 t 126 I I •ot. , • i . PT4- fr_rs-,g71 --,--,F.- _ , • I . , , ,.. __1,,,., -i -- 629..-- ...,...-„., 8 8c-, 75,I 8c8, E. w TETETT ''"-''4•TTKEI'"-E61 1 ''. 72; WE1,7714 1 6., K .. 47,7066" _fit, „ <L, A,77.6 AWS-14./ '-`11..1\ V. 071-3,11 000 711-22-. 75/1.0104 01707,1n64, 0707 1 47551011 7750 4raf 0` 0007 9107,0071, 010 701,07 , 4 711N74+75714. °6774 1 0 071071007760, 60777547.10,16761.70 t 9071-07 77,, 1167,051945G 6 57,17 70.7.11.01700/077000,-07 77107071 '4177107' PM 0 5 7 707 4111717, 70,7774 067110/1,77707 a 0.00 a, 'fiutu, 4,00er 20 01.507 4,757 0009ER9/07/0176 17070007 992232 32 2.7 ; 5411900157 05015 SPIRE Pg.77,,sa )4 70 26 15 ta ; , 417 11011017,7 776,,i 7,4 45 70 27 10 23 77 7005600 0077/07,2 57774 075 75 9a' 77 (10171e70, 29, tt i T 7 I -- I It-- t I t i i i I I II • 6 ' 6 WrS 12251.111.7 22729r,rcre0c 01,7 t111 11, =,Cf., vs0177. 07 ,fiumuu CfiW,#,ZfiCutwurs 4592l00 ), trau. 14411- ofiEttfifiRulfioa,.. fiucv. sra, fififil, 94-2021 us Rfifi0uu Suifififie fiuu. ; 701,1011,70377757767000 t fir. 0, fifiux, uufifin 2fiO400,0 12,15 410 fixolugur0 ufiuut0 .410 fi trpo PleNEERengineering .AND UUJJfilfi rIft, I E2/2 iwzrELE1 AA-E-sww ww.,TwEE-sewE 7188. 419/5 1- 0.: /225/6 707 77, 07 70 07 7‘ 007 707 150 70 05 1;',r,; 07r174"" 9,22255 , fifi. 92 91909 7, p 00' ifi . u Ufi 55 35 91 24' 07 222/ . 20 05. 24 LANDSCAPE NOTES: 1 ISLANDS TO HE AMENDED AS SPEC1FIE0 iN SUBMITTED GRADING PLANS AND APPROVED BY THE WATERSHED DISTRICT 2. TRENCH EDGING TO BE (7SED BETWEEN SOD AND SHREDDED WOOD MULCH AREAS. '/0 EDGING MATERIAL TO BE USED IN RAIN GARDEN AREAS 4 NO WEED BARRIER USED iN WOOD MULCH AREAS. 5. NO GEOTEXTILE TO BE USED 81 BASII4 BOTTOMS, 6. SHRUB AND PERENNIAL AREAS TO BE MULCHED WITH SHREDDED HARDWOOD TO A DEPTH OF 3" 7, PREEN OR EQUIVALENT TO BE EJSED IN PLANTING AREAS AT TIME OF PLANTING AND AS PART OF A REGULAR MAINTENANCE ROUTINE AS PER mANUEACTURERS INS TRUCTIONS 8. DRY CREEK BED TO BE CONSTRUCTED OF A MIS OF RIVER ROCK, GABION/RIP-RAP, AND SMALL -MEDIUM BOULDERS WITH THE BOULDERS. PLACED IN MASSES ALONG THE EDGES Or THE CREEK BED. 9, BLUE FLAG IRIS TO BE PLANTED IN SMALL MASSES AS SHOWN ON DETAILS WITHIN THE UPY CREEK BED. RATIOS SHOWN IN RAiN GARDENS TO OE CONSTRUCTED wITH POURED CONCRETE •TYPICAL 1 TGP OF ALL LANDSCAPE MATERIAL TO BE SET 2" BELOW RIBBON CuRB. SEE SHEETS L1-4 FOR BOULEVARD AND ouFrER TREES. LANDSCAPE rLAN 1 , 1.7 699 TRATION ASINS 1-18 DURATION BARNS 1- 9 ARE LOCATED WOTAN ROW CENTER ESLANDS I tt° - - - - - -• n e - -6.TT;tEt . TITT, fit DETAIL TAKEN FROM SUBMITTED GRADING ?LANS. SEE GRADING PLANS F OR MORE FIT IRA DEN BASIN AND GRADING DETAILS. HAGEN HOMES 77710 111 011 LN1 von TT FT TOT9 EDI)I1]Ors8 I, 7 K��/��&WF�U�� '"'�'"'�''`'`'~��~�'"' Date: February 15, 2017 To: Brian K,ystofak Carlson McCain [i: Jason Biedenwo|[M/|Homes Stephen VVensman,City Planner Chad |sakson,P.E,Municipal Engineer Frnm� Jack Griffin, P.E,City Engineer ENGINEERING, inc. Cara Gphene�P.[. Jack Griffin, P.E. Ryan Stempskii, P.E. Chad |sakson, P.E. Re: Inwood 5thAddition — Final Construction Plans Engineering Review Comments An engineering review has been completed for the Inwood S'� Addition. Final Plat/Final Construction Plans were received on December 16, 2016, The submittal consisted of the following documentation prepared by [adson' Mc[ainst,|nc.orasnoted: ° Inwood SthAddition Final Plat, dated December 6,2Ol6. ° Inwood 5th Addition Street and Utility Construction Plans dated November 28, 2016. ° Inwood 5thAddition Specifications dated November Z8,20I6, ~ Inwood 5thAddition Landscape Plans dated November 28'Z0l6. * Storm Sewer Design Spreadsheet dated February 16, 2015 and Drainage Area Exhibit dated October 6, 2016' STATUS/FINDINGS: Engineering review comments have been provided to assist with the completion of the final Construction Plans and Final Plat. |NVVUOD STHA0D|T|ON FINAL PLAT w Revise and resubmitthe Final Plat to provide the required watermain easements and to address the required construction plan changes per the construction plan comments below, w Revise the Final Plat to show the dedication of an additional 32 feet along the south right-of-way of 10* Street per the conditions ofpreliminary plat approval. FINAL CONSTRUCTION PLANS & SPECIFICATIONS • With Inwood PUD S" Addition being the last addition covering the preliminary plat, the interim sanitary sewer routing at the intersection ofS* Street and |vywood Avenue must be converted to the permanent routing condition as part of this plan set before the improvements can be considered complete. Add sanitary sewer plan sheet to address convert the interim sanitary sewer routing to the permanent sewer routing condition by diverting the flow to the east at this intersection through the Boulder Ponds subdivision. • Add grading plans and erosion control plans for the Inwood PUD 5 1h Addition. The grading plans should show the existing grading conditions and call out the phasing and removal of the temporary sedimentation basins along with the permanent final grading. The plan should also describe and address the erosion control provisions for the construction of the Inwood PUD 5th Addition. Grading, erosion control and site restoration plan notes should be incorporated on the appropriate plan sheet and removed from the detail sheets, • Sheet No. 1-3 — Remove temporary cul-de-sac on Island Trail between 2 nd and 3 d Addition. m Sheet No. 4-lO—Show all easements onall utility plans. PAGE 1 of 3 * Sheet No. 4'10—Provide notes in plan view to label and caUomt4" insulation. ° Sheet No. 4-10 — The utility plans must be updated to incorporate any proposed Irrigation services after the irrigation service plans have been reviewed and approved by the City Landscape Architect. • Sheet No. 4-5 — 12" watermain crossing of Island Trail at loth Street should be perpendicular with Island Trail. Extend 12" watermain to the north and replace (2) 45-clegree bends with 12x12 tee. Add 12" Gate Valve on south leg o[tee. * Sheet No. 4 — Add Gate Valve on the north leg of the watermain cross at STA 5+50 Island Trail. ° Sheet No. 4—Show insulation atthe storm sewer crossing at STA6+lUofIsland Trail. * Sheet No. 4 — Revise the existing manhole invert (and field verify note) with the As -built invert elevation. * Sheet No. 4—Remove localized high point inthe vvatermain profile from STA0+OOto ITA 1+50 of island Trail. Carry straight grade from the connection point tuthe watermain offset. ° Sheet No. S—Extend wate,ma\n along 10'h Street tothe plat limits. * Sheet No. 6—Modify sanitary sewer slopes from K4HItoyNH7tobeU.SO%. ° Sheet No. 7 —Add 8" Gate Valve on east watermain segment on the north side of 91h Street Place N, adjacent to K4H-2. Revise service stationing. * Sheet No. 7—Remove 4"service from MH'9. Service tobeinstalled using avvyefrom the sewer mainline. * Sheet No. 7 — Place hydrant on southern leg of Upper 9" Place North between lots 3 and 4. * Sheet No. 8—Remove 22'degree bend from northern intersection of Irving Blvd and Island Trail, Have 8" DIP connect perpendicular tolZ"watermain. Keep D"gate valve atconnection. w Sheet No. 8 — Revise sanitary sewer grade from MH-3 to MH-11 to 3.16% and MH 11 to MH 14 to 0.50% ° Sheet No. 9—Add 12^ Gate Valve at 5TA 6+00on Irving Boulevard so that less than IO lots are impacted when the system is isolated. * SheetNo.lO—Re|ocatethe1Z"GateVa|veon|reneAxenuetokeepitoutofthestreetcenterUne. ° Sheet No. 10 — Label Outlot K on the plans in the northwest corner to identify the parcel with the proposed watermaininstaUation. * Sheet No. lO—Revisethewatermainconnection and OudutKwatermaina|iDnmenttoconnecttheproposed vvatermain to the newly constructed Inwood Trunk VVatermain 16^x12" tee at the intersection of Inwood Avenue and 1O'^Street. The existing conditions must reflect the as -built Inwood Trunk VVatermainPlans, ~ Sheet No. 10— Provide minimum 30toct wide watermain utility easement centered over the pipe over Out|ot K. A. Revise Plat accordingly. • Sheet No. 10 — Add minimum 30 foot wide watermain utility easement centered over the pipe an lots 6 and 7, Block 4for the 12" vvatermain pipe. Revise Plat accordingly, ° Sheet No, 1l'14—Storm Sewer Structures within 10 ft. ufwatermain to have watertight connections per MDH requirements. Include note on each storm sewer plan sheet and mark applicable storm structure. Also include water stop grouting ring detail, ° Sheet No. 11-14 — Minimum drain tile run is 100 ft, Clean -outs must be provided every 150 ft. * Sheet No. 11—Modify drainti|e invert elevation in [8K4H 316to be 1025.04. w Sheet No. 11—Show HVVLand NVVLfor Pond VV1'Show inplan and profile. w Sheet No. ll—Add invert and label FE5atPond VVl. • Sheet No. 11—The maximum run without catch basins is 35Ofeet. Add catch basins along Irving Boulevard or adjust catch basin locations accordingly (CBMH 305 and 306 exceed 400-feet from the high point of Irving Boulevard). * Sheet No. lJ—Revisethe existing C8K4H invert (and field verify note) with theAs'buUt invert elevation * Sheet No. l3—Add 1OOft. drainti|eruns from C8[0HZ8OAand [BZ8W w Sheet No. 13 — Reconfigure storm sewer to place [B;NH at the end rads of Irving Boulevard (west side) to capture storm water flowing down Irving Boulevard before reaching Island Trail. This will allow the valley gutter to be removed. * Sheet No. 15-20 — K-values must be placed on the plans for all vertical curves and must meet City standards. * Sheet No, lS—Kevise R/VVwidth or revise street section of Island Trail between lO`^ Street and |n/in0 Boulevard. The proposed R/VV width is insufficient to meet City street and boulevard layout standards. PAGE 2 of 3 � The minimum one-way street width isI8feet from face cfcurb toface ofcurb; not back ufcurb \o back ofcurb, The lane width must beincreased by1ft. )^ The Island Trail w/mcd\antypical section on Sheet No. 25 does not allow for boulevard trees meeting minimum safety setbacks. � Revise Plat accordingly. • Sheet No. l6'l8—Street grades along the one-way loop roads are proposed at the City minimum 0.5Y6 for long distances. Due to construction tolerances this grade has not be working on previous Inwood PUD Additions. Street grades should be increased to provide better drainage of the streets. City acceptance will not begranted for standing water atany point inthe roadway. • Sheet No. 16-18 — The end turning radius of 35 ft. for each of the one-way loop roads do not meet the City minimum standard of45 ft. Revise end radius to the minimum 45 ft, or provide additional pavement width toaccommodate an equivalent turning radius. Revise Plat accordingly. * Sheet No. 19—Revise the intersection of Irving Boulevard and island Trail to align the drive lane centerlines. Provide a center median on the west leg ufIrving Boulevard. Revise Plat accordingly. w Sheet No. 2O—Revise the intersection ofIrving Court tnintersect Irving Boulevard mt9O'de8reesfor the first 50feet. Revise Plat accordingly, * Sheet No. ZO—Revise the Irving Court cu|'de'sactomeet the City minimum boulevard width. * Sheet No. 21-22 —At locations were a stop sign and street sign are proposed at an intersection they should be combined into one pole. • Sheet No. 21-22 —The city standard street light note should include the fixture specification as a 10OW HPS California Acorn (black in color) with a 15ft. aluminum pole (also black in color). ° Sheet No. I1—Add light pole atthe intersection o/Island Trail and l0'h Street. * Sheet No. Z1—Add second set of turn arrows fortheturn lanes ufIsland Trail. p Sheet No. 21—Add fog line and yellow median line striping along Island trail. Show striping ending atthe southerly median nose. ° Sheet No. 21 —Turn lane widths conflict with the widths shown on the typical section on Sheet No. 25. * Sheet No. ZI —Add light poles along Irving Boulevard at the lot line of Lots 30'31, Lot 11 and Out)ot D, and at the intersection of Irving Boulevard and |n/in8 Court. * Sheet No. 22 —Add light poles along Upper 9th Street at the lot lines of 19-20 and 5-6. ° Sheet No. 24 — Replace the Cottage Grove Valley Gutter detail with the Lake Elmo Standard Detail 505. * Sheet No. I5—Remove City Standard Detail 807& * Sheet No. I5—Add the Lake Elmo Standard Detail 514(Saw and Spa|). * Replace Sheet No. TIJ4 with the updated CSAH 10 (101h Street) Turn Lane Plans. Note the City standard trail width is 8feet. * Lake Elmo has adapted MRWA tracer wire standards for Sanitary Sewer which includes grounding rod anode and grade level access box on all sanitary sewer services, Add these specifications/details into the plans. * Add a Plan Sheet to address the installation of the 8 foot bituminous trail along 101h Street from Island Trail toInwood Avenue (CSAHl]). STORM SEWER CHART � Revise and resubmit a storm sewer calculation chart based on plan changes and verify that all minimum and maximum pipe velocities meet city standards. Verify pipe cover meeting minimum 3feet and verify pipe velocities meeting city design standards. Minimum allowable pipe velocity is 3 fps, maximum allowable pipe velocity is15fps and maximum allowable pipe discharge is 5fps� * The storm sewer chart invert for 5TMH'3Q3does not match the plan invert. ° The storm sewer chart invert for [8K8H'I8Qdoes not match the plan invert, LAND5[PAPEPLAN5 * Add plan note tothe landscape plans torequire all trees tobefield located and approved bythe city prior to planting trees. PAGE 3 of 3 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2014-94 A RESOLUTION APPROVING THE INWOOD PRELIMINARY PLAT AND PRELIMINARY PUD PLAN WHEREAS, Hans Hagen Homes, 941 NE Hillwind Road, Suite 300, Fridley, MN and Inwood 10, LCC, 95 South Owasso Boulevard West, St. Paul, MN ("Applicants") have submitted an application to the City of Lake Elmo ("City") for a Preliminary Plat and a Planned Unit Development (PUD) Preliminary Plan for a planned development to be called InWood, copies of which are on file in the City Planning Department; and WHEREAS, the proposed Planned Unit Development is for a mixed -use Planned Unit Development on 157 acres of land located at the southeast corner of Inwood Avenue and 1011 Street in Lake Elmo and will include 275 single-family residential lots, 264 multi -family residential units, and approximately 90,000 square feet of commercial/office uses; and WHEREAS, the Preliminary Plat and Preliminary Plans include the single family portions of the overall PUD development; and WHEREAS, the Lake Elmo City Council approved the InWood PUD Concept Plan on September 16, 2014, and WHEREAS, the Lake Elmo Planning Commission held a Public Hearing on November 24, 2014 to consider the Preliminary Plat and Preliminary Plans for the PUD; and WHEREAS, on November 24, 2014 the Lake Elmo Planning Commission adopted a motion to recommend that the City Council approve the Inwood PUD Preliminary Plat and Preliminary Plans; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation concerning the Inwood PUD Preliminary Plat and Preliminary Plans to the City Council as part of a memorandum from the Planning Department dated December 2, 2014; and WHEREAS, the City Council reviewed the recommendation of the Planning Commission and the proposed Inwood PUD Preliminary Plat and Preliminary Plans at a meeting on December 2, 2014. NOW, THEREFORE, based upon the testimony elicited and information received, the City Council makes the following: Resolution 2014-94 FINDINGS |) That the procedure for obtaining approval ofsaid PUDPreliminary Plan isfOundinthe Lake Eli -no City Code, Section 154.800. 2> That all the requirements of said City Code Section 154.808 related to the PUD Preliminary Plan have been met hYthe Applicant. ) That the lnVVond preliminary plat complies with the CitY`yuuhdiviuinn ordinance and is consistent with the Lake Eli -no Comprehensive I4unandthcFuturcLondUaeMno[brthia 4\ That the proposed PDD Preliminary Plan is for u,ubxud-usc Planned Unit Development on |57acres o[land located utthe nnudbcua1corner o{Inwood Avenue and l0mStreet inLake Bnoound that the Preliminary P\uu includes 275 sing|e-{b/nUYrcsidcudul lots. 5) That the PUD Preliminary Plan will be located on property legally described oil tile attached Exhibit "A". 6) That the proposed pUD will allow a more Hcxihk� creative, and efficient approach to the use of the land, and will specifically relate to existing zoning district standards in tile following manner (with exceptions as noted): Setback [DR Zonine District (Min.) Inwood PUD (Min.) Front Yard 25fec/ 20fect Interior Side Yard |O Feet Principal Structure 4Fcet Side /5 Feet Garage Side Rear Yard 20fee( 206e\ Lot Area 8`000 square feet 4'25Osquare feet Lot Depth N/A 110feet Lot Width 00/ect 38feet u) The bnWood9UDshall hcexempt from Section |54457n[the Lake Eli -no Zonioc, Ordinance concerning the width of attached garages N All other requirements for the U `ulDBzonio�di�h�niU�p�bo|�i (he alloweduses and other site and development standards 7) That the InWood PUD General Concept Plan was approved by the City on September 16, 2014, and that (lie submitted Pn:Uruinary Plat and Pre|innioaryPUD Plan is consistent with the Resolution 2014-094 8) That the lnWmdpreliminary plat and preliminary PUDplan are consistent with the Lake Elmo Comprliens ivcPlan and the Future Land Use Map for this area, with the exception of the narrowing and extending of the commercial area further South of 10111 Street along Inwood Avenue msapproved inthe General Concept Plan, g) That tile |n\Voodpreliminary plat and preliminary PUDp|an generally complies with the Ciiy`s LD}< ' Urban Low Density Residential and lfUR—High Medium Density Residential zoning districts with the exceptions to lot size, lot width, setbacks, and garage width requirements os specified above. l8UThat tile InWood preliminary plat and preliminary PUD plan comply with the City's subdivision ordinance. \ l)Tbutdho |u\Vood preliminary plat and preliminary PUD plan comply with the Ci `x Planned Unit Development Regulations. (2\That the preliminary plat and preliminary PUD plan comply with City`x Engineering Standards, except vvhcrenoted iod`orcvievvnmt/noraodunm�on�the City Engineerdated— /3)That the lnVVoodpreliminary plat and preliminary- PUDplan comply with other City ordinances, such as landscaping, tree preservation, and erosion and sediment control. |4)That the DnTVoodpreliminary plat and preliminary PDDplan achieve multiple identified objectives for planned developments within Lake Elmo. CONCLUSIONS AND DECISION, Based on the foregoing� the Applicants' application for aPUDConcept Manixgranted, provided the h»||mwir�conditions mz�� m |) The applicant shall work with Community Development Director to name all streets in the subdivision in u manner acceptable to tile City prior 0mthe submission of final plat. 2} The City and tile applicant shall reach an agreement concerning the location and dedication of land associated with the proposed water necessary toprovide adequate water service to the lnnVood project area prior to the acceptance of Nnu| p|uL for any pod/on of tile yDD area. J) The preliminary landscape plan shall be updated to address the review comments from tile Citv's landscape architecture consultant as noted in a review letter dated November 18,2014. 4) Prior to tile submission of a final plat for any portion of the lilWood PUD, the developer shall rcuchagrecn/cuiwi1hthcCiLytode\enminetheoppoopriab:purkdcdiuudnncu|ou\u1ionsfhrthe entire development area. 5) /\apart ofany development agreement that includes improvements toone ofthe ud\aceo\ Aid 13und \O,'Stocd,the City and the developer -shall Resolution 2014-094 4 6) The applicant Must enter into useparate grading agreement with the City prior\ntile commencement nfany grading activity inadvance o[final plat and plan approval, The City Engineer shall review any grading plan that issubmitted inadvance o[afinal plat, and said plan shall document extent nfany proposed grading oil the site. 7) Tile applicant shall continue towork with the City oil the final design of5mStreet and in particular, the transition from tile InWood PUD to properties located further to the east (including the Boulder Ponds development and land owned by Bremer Financial Services). X) The utility construction plans shall be updated to incorporate tile recommendations of the City Engineer concerning tile appropriate location and size of sewer services through the PUD planning area, ioc|oJin&any requested ove,xizingofthese facilities to service adjacent properties. 9) The proposed public street access {o 5m Street from Streets D2 and <hc Southeast park area (Park 1)xho|\ be eliminated from tile preliminary development plans inorder tu bring the proposed spacing into conformance with the City`saccess spacing guidelines. The developer shall provide access into the park tntile satisfaction o[the City Engineer. 10) All center median planting areas as depicted on the preliminary plat and plans shall be owned by the City ofLake Elmo and maintained bvthe Home Owners Association. The applicant shall enter into o omuhUcnuncc u0n:omcnt with thc City that clarifies the individuals or oohdca responsible for any landscaping installed in areas outside of land dedicated as public park, tralls, o«open space ootile final plat. l I ) The applicant must either move the planned north/sOUtlI tall through Park \ further tothe west around ail existing wetland area located approximately 400 feet SOLIth Of I O'h Street or will need to work with the South Washington VVniembcd District to design u nnu|d-purpose trail (booulgh the buffer area that complies with all applicable watershed district's requirements. 12) The Final Plat and Plans must address the requested modifications outlined in the City Engineer's review memoranda dated November 16, 2014 and November 24, 2014. )3}The applicant shall hcresponsible for updating the final construction plans toinc|udetile construction of all improvernents within County rights -of -way as required by Washington County and further described in the »cvicvv |ctioru:coived from dlc County dated November 17, 2014, |4)Prior kz recording the Final Plat for any portion of the area shown in the Preliminary Plat, (hc Developer shall enter into aDevelopers /\�recmen{aoccphh|ctuthe City Attorney that delineates who is responsible for the design., construction, and payment ofpublic Un prove me nts. 15) 'File developer must follow all tile rules and regulations of tile Wetland Conservation Act, and adhere tothe conditions o[approval for the South Washington Watershed District Permit. 16) 'File developer shall provide landscape material alono the west side of Pond #200 to the satisfaction ofthe Ci `s|omdnuopccuoxubunL 17)The developer xhu|1 incorporate elements From the Lake Elmo Thcnnbng Study at the intersection of "Street B" and l0th Street and at the intersection of 5th Street and Inwood Avenue, (8)]hrdeveloper shall install urou|b-pvrpooe trail along )ONStreet between "Street B`and Inwood Avenue, Resolution 2014-094 5 19) The multi -purpose trail through the eastern buffer area shall be kept as far west on the applicant's property as possible, and the final alignment of this trail shall be subject to review by the City's landscape consultant. Passed and duly adopted this 2nd day of December 2014 by the City Council of the City of Lake Elmo, Minnesota. Mike Pearson, Mayor ATTEST: Adam Bell, City Clerk Resolution 2014-094 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2015-40 A RESOLUTION APPROVING A FINAL PLAT AND FINAL PLANNED UNIT DEVELOPMENT (PUD) PLAN FOR THE FIRST PHASE OF THE INWOOD PLANNED UNIT DEVELOPMENT WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Hans Hagen Homes, 941 NE Hillwind Road, Suite 300, Fridley, MN has submitted an application to the City of Lake Elmo ("City") for a Final Plat and Final PUD Plan for the first phase of the InWood Planned Unit Development, a copy of which is on file in the City of Lake Elmo Community Development Department; and WHEREAS, the City approved the InWood PUD General Concept Plan on September 16, 2014; and WHEREAS, the City approved the InWood Preliminary Plat and Preliminary PUD Plan on December 2, 2014; and WHEREAS, the proposed InWood Final Plat and Final PUD Plan includes 40 single family residential lots within the single family residential portion of the 157.2-acre InWood planned unit development located in Stage 1 of the 1-94 Corridor Planning Area; and WHEREAS, the Lake Elmo Planning Commission held public hearing on April 27, 2015 to consider the Final P1at and Preliminary PUD Plan request; and WHEREAS, the Lake Elmo Planning Commission adopted a motion recommending approval of the Final Plat and Final PUD Plan subject to 13 conditions of approval; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation concerning the Final Plat and Final PUD Plan as part of a memorandum to the City Council for the May 19, 2015 Council Meeting; and WHEREAS, the City Council reviewed the InWood Final Plat and Final PUD Plan at its meeting held on May 19, 2015 and made the following findings of fact: 1) That the procedure for obtaining approval of said Final Plat and Final PUD plans is found in the Lake Elmo City Code, Sections 153.08 and 154.750. 2) That all the requirements of said City Code Sections 153.08 and 154.750 related to the Final Plat and Final PUD plans have been met by the Applicant. Resolution No. 2015-40 3) That the proposed Final Plat for InWood consists of the creation of 40 single-family detached residential structures. 4) That the InWood Final Plat and Final PUD Plan is consistent with the Preliminary Plat and Plans as approved by the City of Lake Elmo on December 2, 2014. 5) That the InWood Final Plat and Final PUD Plan is consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 6) That the InWood Final Plat generally complies with the City's Urban Low Density Residential zoning district, with the exceptions as noted in the approved Preliminary PUD Plans and as further specified in Resolution No. 2014-094. 7) That the InWood Final Plat complies with all other applicable zoning requirements, including the City's landscaping, storm water, sediment and erosion control and other ordinances, except as noted in this report or attachment thereof. 8) That the InWood Final Plat complies with the City's subdivision ordinance. 9) That the InWood Final Plat and Final PUD Nan complies with the City's Planned Unit Development Ordinance. NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve the InWood Final Plat and Final PUD Plan subject to the following conditions: 1) Final grading, drainage, and erosion control plans, sanitary and storm water management plans, landscape plans, and street and utility construction plans shall be reviewed and approved by the City Engineer prior to the recording of the Final Plat. Al] changes and modifications to the plans requested by the City Engineer in a memorandum dated April 23, 2015 shall be incorporated into these documents before they are approved. 2) Prior to the execution of the Final Plat by City officials, the Developer shall enter into a Developer's Agreement acceptable to the City Attorney and approved by the City Council that delineates who is responsible for the design, construction, and payment of the required improvements for the InWood Final Plat and Final Development Plans with financial guarantees therefore. 3) Al! easements as requested by the City Engineer and Public Works Department shall be documented on the Final Plat prior to the execution of the final plat by City Officials. 4) A Common Interest Agreement concerning management of the common areas of lnWood and establishing a homeowner's association shall be submitted in final form to the Community Development Director before a building permit may be issued for any structure within this subdivision. The applicant shall also enter into a maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park and open space on the final plat. 2 Resolution No. 2015-40 5) The developer is encouraged to incorporate elements from the Lake Elmo Theming Study into the final design of the community mailboxes within InWood. 6) The applicant shall deed Outlots C, D. F. G. 1 and H to the City upon recording final plat. 7) The applicant shall work with Community Development Director to name all streets in the subdivision in a manner acceptable to the City prior the recording of the final plat. 8) The City and the applicant shall enter into a final purchase agreement concerning the location and dedication of land associated with the proposed water tower necessary to provide adequate water service to the lnWood project area prior to the execution of a developer's agreement or the recording of the final plat. 9) The final landscape plan shall be updated to address the review comments from the City's landscape architecture consultant and shall incorporate all design elements as specified in the City's 5th Street Standard Details and Design Book. 10)The developer shall update the final construction plans tbr 5th Street to include those portions of this road that will cross the southwest corner of Stonegate Park. 11) The developer shall update the final development plans to identify an alignment for a multi -purpose trail connection Street B to Inwood Avenue based on further review of this trail with the City of Lake Elmo and Washington County. 12) The final plat and final development plans shall include provisions satisfactory to the City that no structure be located within 15 feet of any storm water improvement (include pipes and catch basins). 13) Retaining walls within rear yard utility easements shall he clearly documented and shall be owned and maintained by the [nWood homeowners' association_ All costs associated with protection, replacement, or maintenance_ of retaining walls due to any work in easements by the. City shall be the full responsibility of the HOA. Passed and duly adopted this 19ffi day of May, 2015 by the City Council of the City of Lake Elmo, Minnesota. Mike Pearson, Mayor ATTEST: Adam Bell, City Clerk Resolution No. 2015-4C) PLANNING COMMISSION DATE: 11/24/14 AGENDA ITEM: 4A — PUBLIC HEARING CASE#2014-48 ITEM: SUBMITTED BY: Kyle Klatt, Community Development Director InWood PUD — Preliminary Plat and Preliminary PUD Plan REVIEWED BY: Nick Johnson, City Planner Jack Griffin, City Engineer Stephen Mastey, Landscape Architecture, Inc. Greg Malmquist, Fire Chief SUMMARY AND ACTION REQUESTED: The Planning Commission is being asked to consider a Preliminary Plat and Preliminary PUD Plan application from Hans Hagen Homes and InWood 10, LLC for a mixed use Planned Unit Development (PUD) to be located on 157 acres of land at the southeast corner of Inwood Avenue and 10th Street in Lake Elmo. The application for a Preliminary Plat and Preliminary PUD Plan follows the City's approval of a general concept plan for the site, and the plans as submitted are consistent with this earlier approval. While the overall plans include a mix of single-family residential, medium to high density residential, and commercial development, the applicant has provided detailed preliminary plans for only the single-family portion of the site. The proposed plat includes 275 single family detached lots, while the remainder of the site will be platted as outlots for future open space, commercial, and multi -family uses. Preliminary development plans will need to be submitted in the future for these other planned uses. Staff is recommending approval of the request subject to compliance with 15 conditions as noted in the Staff report. GENERAL INFORMATION Applicant: Property Owners: Location: Request: Hans Hagen Homes (John Rask), 941 NE Hillwind Rd. Suite 300, Fridley, MN and Inwood 10, LLC (Tom Scheutte) 95 S Owasso Blvd. W., St. Paul, MN Inwood 10, LLC (Toni Scheutte), 95 S Owasso Blvd. W., St. Paul, MN Part of Section 33 in Lake Elmo, immediately south of l0th Street (CSAH 10), immediately north of Eagle Point Business Park, immediately east of Inwood Avenue (CSAH 13) and immediately west of Stonegate residential subdivision. P1Ds: 33.029.21.12.0001, 33.029.21.12.0003, 33.029.21.11.0002 and 33.029.21.11.0001. Application for Preliminary Plat and Preliminary Planned Unit Development (PUD) Plan approval of a mixed -use development to be named InWood. The preliminary plat includes 275 single-family residential lots. while the remainder of the site will he platted as outlots (subject to future review and approval by the City of Lake Elmo). PUBLIC HEARING ITEM 4A — ACTION ITEM 2 Existing Land Use and Zoning: Vacant land used for agricultural purposes. Cun-ent Zoning: RT— Rural Transitional Zoning District; Proposed Zoning: LDR — Low Density Residential, HDR — High Density Residential and C — Commercial (all with PUD overlay) Surrounding Land Use and Zoning: North: Vacant agricultural land and two residential homes — RR and PF zoning; West: Oak Marsh Golf Course, urban single family subdivision, commercial — City of Oakdale jurisdiction; South: Offices in Eagle Point Business Park (including Bremer Bank facility) — BP zoning; East: Stonegate residential estates subdivision — RE zoning. Comprehensive Plan: Urban Low Density Residential (2.5 —4 units per acre), Urban High Density Residential/Mixed Use (7.5 — 15 units per acre) and Commercial Histwy: The site has historically been used for agricultural purposes; there is no specific site information on file with the City (the property was subject to development speculation at various times in the past). The applicants have sumrnited a mandatory Environmental Assessment Worksheet (EAW) for the development and the comment period for the EAW ended on October 29, 2014. The City Council will consider adoption ofa resolution declaring no need for an EIS (Environmental Impact Statement) at its December 2, 2014 meeting. The City Council approved the general concept plan for the development at its September 16, 2014 meeting. Deadline for Action: Applicable Regulations: Application Complete — 10/10/14 60 Day Deadline— 12/10/14 Extension Letter Mailed —No 120 Day Deadline — 2/10/15 Chapter 153 — Subdivision Regulations Article 10 — Urban Residential Districts (LDR and MDR) Article 16 — Planned Unit Development Regulations §150.270 Storm Water, Erosion, and Sediment Shoreland Management Overlay District REQUEST DETAILS The City of Lake Elmo has received a request from Hans Hagen Homes and InWood 10, LLC for approval ofa preliminary plat and preliminary development plans associated with the InWood Planned Unit Development. The PUD will be located on 157 acres of land located southeast oldie intersection of Inwood Avenue and 10th Street in Lake Elmo, and is consistent with the development uses and areas as depicted in the general concept plan for the property. The submitted plans cover the entire site; however, the developer intends to proceed construction of only the single family areas at this time, and will need to submit more detailed plans for the multi -family and commercial areas in the future. As noted during the concept plan review, the overall project can be divided up into three distinct areas on the plans, which includes a multi -family area south of 5th Street, a single-family "lifestyle housing" neighborhood north of 5th Street, and commercial areas with frontage along Inwood Avenue. Within the residential areas, the developer plans a mix of different housing options, PUBLIC HEARING ITEM 4A —ACTION ITEM includiocyxinue-fmnilvdetached housing, townhouses, and nnuki-bum|v. The planned sing|c~tamik/ areas di[�r�u�� opicu|nuk]on1ia|neighborhoods inthat the |�sare onuUuxthan udx�vvixcaU ' in the zoning district, with reduced setbacks from the LDRstandards oswell. The homes tnbc built in these areas are intended to appeal to different market then utypicu| neighborhood by incorporating common open urcus` association -maintained lawns and driveways, and other services, and with amenities that are niore typical in a townhouse type of development. The concept plan was approved hvthe City Council with conditions that ultimately resulted in reductions Votile overall dweUiog,unit countfor the project. These changes included the elimination ofally nouki-fuooih/residential north o[the proposed 5"'Street alignment, and further reductions in the number of single-family lots to provide additional space for a larger park in the extreme xouthcosicro part ofthe site. The preliminary plans as submitted include 275 sing|c-family residential detached dwelling units (down from 2D\ oil the original concept plan) all located bna contiguous area onthe site nort,� north Street and east ofthe planned commercial areas along Inwood Avenue. For tile purposes of this review, the proposed commercial and multi-/arnily areas of the site will not bediscussed ioterms ofspecific tiseaand building footprints mother site details since these details will need to be provided as part of ally future PUD and subdivision review and approvals. This is very similar to the approach used in the Eagle Point Business Park-, with individual construction projects being reviewed by the City as buildings are proposed for undeveloped xhcs within the park. The staff review thcre(h,e focuses oil the oiu'a|e-(amUyportions ofthe site interms o[the general planning and zoning issues, and all of the single-family lots that are being platted uopart ofthe proposed prelim inaryplat. /\|| other areas nfthe development are shown uooudntx,and therefore will be ou[Ject to future uobdivixion approval. With tile uypn/va| of the preliminary development plans as submitted, the developer may proceed with final plat approval for thc single-family o[the {oTVooddcro}wpn�uoL As part of the concept plan review, the City did approve the configuration of uses as shown on the preliminary development plan. This site layout (oc|udcu the creation of commercial area that extends approximate ly 400 feet east of Inwood Avenue and is located between 10"' Street and 5"' 5cn:wt. The preliminary plans also mirror the concept plan with the designation of multi-fumUy /b, all portions ofthe site that are south o[jmStreet. The other aionificuntdevelopment area represents thcren`aindero[ihcsito.vvhichixp)onocdfhrsiog|c'famUydeve]opooeuL |naddition, the plans include a buffer along the cagcnn boundary ofthe site that maintains the l0O'foct buffer specified fhr thixurcn in the Comprehensive Plan, The proposed land uses and cmnfigunadm/ of these usesv/cre deemed to be in compliance with tile City's Comprehensive Plan by tile City Council as part of the findings ofapproval for the concept plan. The applicant has not deviated from the concept plan approval with the preliminary plat and 9UDp|un submissions. While specific details concerning development within the commercial and nuu|ii-fbmi|yondobwill be provided with future plan Subinixyioox,the applicant has provided the required preliminaryp|una for uUohouradbn-, er000noonUn|,ucud' storm water mmna&unocn�utilities, streets, sidewalks landscaping, and other details for the entire development area. These plans will serve anthe basis for all 0/1un: oviev/x, whether these reviews are fhr u 6uu} plat related to the single family urcou of the site or more detailed preliminary development plans for the commercial and multi -family portion of the 1n\YoodPlJ[}. ThrCiry'ooverall PUDprocess has three phases: |) General Concept Plan, 2)Preliminary Dcvo!nynnro¢ P\uo, and 3)) Final Plan. It should be noted that the Planning Commission reviewed tile lnYVoodGeneral Concept Plan u|meetings conducted oil August 2jmand September 8o[this year, PUBLIC HEARING ITEM 4A —ACTION ITEM 4 with approval bvthe City Council o(its September l6,Z0|4muotngv/idh1beodoptknnofRcso|ckinn No.2U|4-72. Approval of the General Concept Plan allows the applicant to proceed with preparation ofpreliminary plans, which the applicant has now Submitted. Staff has reviewed the approved General Concept Plan and all the conditions associated with the approval. The applicant has also provided a point -by -point response to the conditions of approval, which is included in the application packet provided tothe Planning Commission. The applicant has previously explained the rational for requesting Planned Unit Development (PUD) as part of the concept plan application, and Staff has agreed that using the PUD process for the development of this site in reasonable and heucfiuia| for the City in u number of"/myy. including: • The PUD process oUuv/o the City to review the site as u whole instead of dealing with individual development projects that may ormay not beconnected toeach other, • This overall approach allows the City to work with the developer onuseries oflarger planning and development issues on this site, including determining the appropriate vmud configurations through this area, the best manner in which to men/c oot joxtdhc applicant's site, but adjacent areas with sewer and water services, and nuxoy other connected issues including park dedication, trails, County road improvements, landscaping and buffering and other aspects to site development. • The developer has requested certain exceptions from standard zoning requirements (as u|iovvod through the PUD process) in order tobring forward a unique development that provides nhousing option not presently found iuLake Elmo. The resulting '�c1v/U| function similar tnutownhouse project, bmUwkhuUoftbrhonnusonindividua||*t under separate ownership. w The integrated approach allows the developer to plan for common maintenance and upkeep of the areas around individual homes., which further allows for some unique street configurations that will bring open xpuoc into u median planting/storm water area within certain streets iuthe development. • The development proposes a mix of uses and activities across the site that can be integrated uxone larger development instead ofseparate areas. For instance, the planned roads have been designed to provide necessary access to residential and commercial areas while providing for appropriate separation between these uses. • The applicant has previously provided documentation that the development plans are consistent with the City`a ,cquincnucntn for consideration of PUD. In terms of new roads to serve the InWood development, the preliminary plans Include the extension of the City's planned 5"' Street minor collector road frorn the western -most extension of this road through the Boulder Ponds development to the cast all the way Its eventually termination point at Inwood Avenue. The developer iuproposing tmbuild this road uopart o[the Phase | improvements, unditv/i||oerveax(hemaiocoUec(ornnudfhrmnving1raffic1bvou-hthcn/idd|cpodiouofibc development while providing an important link tothe east. The other major road feature, |uhdcd as Street B and Street B-2 on the plans, will provide a north and South connection through the entire site and willwill�vceventually provide a link between Street,��rc�5,h Street, and Eagle Point Boulevard and the extreme southern portion ofthe development. Other local streets will bcconstructed asthe residential lots are platted or in conjunction with fuU/n: plans 6o,mo|h-famdy and connnnoruia| development, PUBLIC HEARING ITEM 4&—ACTION ITEM 5 The other majorfeatures o[the |o\Vood Preliminary PODPlans include the creation oyanew park area immediately tothe west of the existing Stooc�uePark inthe oortbv/u�eonpodi000fthe development; an extensive trail system providing access throughout (lie hnten/o] portions of the development, usite-wide storm water iofi|8n\ionsystem that iointended u`comply with South Woobin�1oo Watershed District requirements, and the use oFcenter medians within individual neighborhoods to provide cornmon green space within the local street system. The applicant has also submitted a concept plan for the use of Outlot P in the northwestern portion of the site in response to the Planning Commissions request for additional gathering space inthis anca. TbcluTVood planned development is located within Stage \ of the 1-94 Corridor Planning Area, and pubic water and sewer services are presently available to the site via connections to the Eu0|e Point Business Park. The City's Comprehensive Plan calls for installation of a public water trunk line to bring water down to this area from the north that will also provide connections to City of Lake Elmo water system for the other near -by developments to the cauL PLANNING AND ZONING ISSUES Because tile Planning Commission has previously received a significant amount of information along with the concept plan for the InWood PUD and spent several hours over the course of two meetings reviewing this information, Staff will therefore focus onthose aspects ofthe plans that have been changed or updated since the City's concept plan approval, along with a general Summary of the PUDrequest uosubmitted hy the applicant o[the current report. Other general issues are noted au As required6vthe CZoning and Subdivision Ordinances, the applicant has provided amuch �rcucrumoun�ofin[�nuadonaspa�ofd'�uoo�o�xuhmiasiunthan isrequired for uConcept. Because of this, Staff will not attempt to spell out every single change or update from the concept plan, but instead will provide a summary of the most significant changes that have been made to address specific comments from the Commission osfollows: All mokb-hnni|ydo*c|upment is located d south of Street, and the area previously planned for multi -family housing in the extreme northwest portion of the site has been changed to commercial development. These units have been c|imiou1ud from the plans and resulted in fairly si�ui�cuotdrop to the overall site density. The 0001hcusteno corner has been rexoufi�ured to provide a larger park area adjacent to the 3tnncoutePark. The �eneru|park concept layout ixconsistent nhhuplan that was presented bvthe applicant during the concept plan review. The portion o[5/h Street cx1cndio�tothe east and south o[the app|icaoty`xhehas been reconfigured toavoid any additional right-of-way acquisition front Bremer Bank. Sidewalks have been added to both sides of "Street B" per the recommendation of the Planning Commission. Any lots that were encroaching into the required lOV-[bnLbuffer area between )oWood and Stonegu1uhave been moved tocomply with this requirement. PUBLIC HEARING ITEM 4A — ACTION ITEM 6 ln response to the Planning- Commission request for additional small park in the uodhxrxt corner ofthe development tile developer has submitted aconcept for 0utintP(Street N)ihat xbowxhow this area Cou|d be used for public gathering space associated aoncoidex. The applicant has accurately pointed out that the Cih/`u reviewing bodies have differences of opinions concerning the size and most appropriate improvement for this area. As a response to a specific condition of approval, the developer has proposed specific design considerations fbrthe single family homes. These standards will heincorporated aspail o[ the City approval. There are other aspects oftile development plans that were discussed hvthe Planning Commission but that have not been changed based onthe City Cnuncii`xdirection u)have the Commission reconsider these items as part of its preliminary development plan review. Please refer iothe attached minutes for the specific Council direction oil these review items. These specific development items include the Following: The plans uySubmitted donot incorporate uNcNvu|ksoo the interior loop roads throughout the subdivision. The developer has provided aresponse Vztills Condition inthe application packet (Page 0o[Exhibit &), and has explained how these particular streets have been designed ioaccommodate pedestrians safely. loparticular, the applicant stated that these streets have been duoioocdlm slow traffic, provide space for guest parking in a location that reduces conflict points, promote clear sight lines a|mnatile road, reduce o,eliminate cut- dhnou-hira[fic,00ftenthe|uodsoupcwi[hp/undnQointhemcdiun,undnoinimizcUhedistooce to sidewalk and trails that connect to the broader trail network within and outside the development. The lots at the end ofthe Streets E, F, and I-i have been left iii a config ,uration that follows the concept plan submission. The applicant again has provided m response to the concept plan condition of approval as noted oil Page 7 of Exhibit A in their PUD application materials. The applicant has specifically stated in tills response that making this change would require pushing the lots back towards tile boundary with 3\nnegute instead o[maintaining amore Substantial buffer than otherwise required to preserve the existing landscaping in this area. Staff Would also like to point Out that the ,csukin- lots at the end o/the curve are uctuu||v very similar in size /othe °deaigner" lots ill \hc Southern Portion ofthe development. As depicted on the \nWood preliminary plat, the designer lots range in size fronn 8,346 to l l,93| square feet while tile lots at tile end o[the loop roads inthe eastern portion o[the site range in size from 8,800square feet to 10,754 ogunru feet. Please note that all of tile lots u1the end of these cul-de-sacs meet the minimize lot oinc requirements ofthe Ciry`x LDKZoning Districts For all p,ucdcu| purposes, there is not lot oydifferentiation, if any, between these two types of lots in terms ofsize, and the applicant has indicated that making these lots larger will have tile unintended consequence nfimpacting the existing landscape buffer. The applicant has accurately noted that the County does not have plans for traits along edbcc lnwood/\vunuenrl0mDtu:eiaopuctofits|ong-raogup|mnu,uudhuudhcref6renutiuo|oded such trails as part o[the preliminary development plans. After discussing this matter with the County, Staff does not object /o the applicant's position concerning trails along and within the County right-of-way, but would like to nnh: that the Cdy'otrui| plan does include u connection from the intersection oflOm and Inwood through tbiadevelopment hmthe east. Staff isrecommending that uoucondition wfapproval for the preliminary yODplans, that the PUBLIC HEARING ITEM 4A — ACTION ITEM 7 preliminary development plans be updated to include a trail connection either along Inwood Avenue from \Vd/Street toeither 5UzStreet nr10the planned trail segment o)oo�9tb3�ect o, u Uni\ connection along 10d` Street that connects 8tncct B and the trail to the east to Inwood Avenue. The applicant has provided odetoi|cd uonmuryund response to all other conditions nfapproval that addresses the Ci 'spncvioueocvicvvcummo/os,v|ougvvithaUnc-hy'|inercsponoe tothe application Submission requirements for this type ofrequest. Staff has reviewed this information and [bundthat itiaail accurate response iotile various development requirements and conditions o[concept plan approval. The filWood development includes a request for a Planned Unit Development and soine related flexibility as permitted Under this ordinance. In order to grant PiJI), uo mpp\iuuo1 is required to dcnnmntmtcconnp|iauce with theCity`o nUDapplicant requincmctits and PUD(}6icciives. These requirements and objectives are spelled out in the attached PUD Narrative provided by the applicant, along a response for each itern. For tile most part, tile single family portion of the development is consistent with the zoning requincnients for tile City's LDTl — iow Density Residential Zoning District, with the exceptions that ncrediscussed during tile concept plan review and are summarized as follows: Setback LDR ZwmiooDistrict (Min.) Inwood P0D(Min.) Front Yard 25 feet 20 feet Interior Side Yard \0Feet Principal Structure 4Foc| Side /5 Fect(3aru-e Side Real- Yard 20(ee t 20feeT Lot Area 8,000 square feet 4'25Osquare feet Lot Depth N/}\ IlUfeet Lot Width 60 (ec( 38 feet All other requirements for the City`n L0lzoning district will upp\y, including the allowed uncs and other site and development standards. Please note that the above table includes sorne ininor modifications from the numbers proposed by the developer and are being recommended bvStaff iuorder tnensure that there is Sufficient flexibility to construct the subdivision as proposed. Tile purpose of this roNr is to document the minimum expectation for lots and homes in the development, and is otherwise consistent with the development p|ono. Staff is also recommended numbers that will allow for minor revisions to various site planning Issues that have been identified hy Staff, including wetland buffers, provision o[ adequate storm water infiltration areas, and road adjustments that are necessary for the development hocomply with all applicable City development and engineering standards. For instance, the City ix requesting that all wetland bUffers be contained within an Outlot and not spill over on to private properties.Th�d�vo\oper�bouNbcuh|�k/uddrcosthiorcvi�w�mnmcn�h�rnukio�mnuU adjustments to the property boundaries in these portions of tile site to that the actual on site conditions will not necessartIv need to be chan-ed. Tile application packet provided by the applicant provides a fairly detailed response twthe City`s PUBLIC HEARING ITEM 4A —ACTION ITEM much more in terms offudhr,analysis for this information, but would like tospecifically comment on the following aspects of the plan: The C'o PUD requirements require d/sd2O% of tile project area not within street huhM-of- wnynoumLhcprescnedaoopooupoce(ynddhcordbmocexpecifiva|k/o|koxsioOkratknnorcuo tohcCounted towards this xn000rU). The applicant has provided aspecific plan uspart o[the application materiu|xd`otdemoo«tru/co that ove,3VY6 of the site, including roads, will be open space. V/bUe tho proposed |o1 dimensional standards listed above are lower than 1boac required in the LDR zoning district, the applicant has proposed a preliminary plan that includes a mixture of lot sizes and widths throughout the development, including "designer |nts" ill the southwest portion of the site that will predominately comply with the LQ)ldistrict standards. Tile overall hn:ukdov/n of lot widths is listed in the development application as follows: o 16Y6 o/lots are 38 'feet in width o 53Y6are 5Vfeet iuwidth o l6Y6are 58feet inwidth o |5%are 65feet in width With the provision of open space as note above and even with the smaller lot sizes that have been proposed, this development falls within the lower end of the range allowed for low density residential development iuthe City Comprehensive Plan. The PDD applicant materials include u specific zoning and phasing plan for the project. As noted in dhc previous Staff report concerning this matter, the huuu zoning will be established at the bnomtbe final p|o\ is recorded for the cnd,c development (tile spndUo land use areas will not he established usseparate oodotsuntil this dmc). Tile Zoning for tile property will be split hct'/cen LDK, 8DQ— High Density Residential, and C—Comnncrciu| consistent with the corresponding land uses oil the appUcanCoplans, The Phasing Plan divides tile single family area into four distinct phases, starting with the neighborhoods immediately adjacent and north o[5mStreet. /\snoted earlier, the phase | area includes the construction of5m Street across the entire development site. There ionotime frame established for the construction of any buildings or public ionpoovconeutu within the co/nnncrciu| or multi -family portions oftile site, The overall site plan for the property follows the adopted concept plan very closely. Staff has conducted oreview o[the detailed plat and p|mm and specific oonumcois from Staff concerning these plans are listed in the following section of this report. Cl The following is a general summary of the subdivision design elements that have proposed as pail of the InWood preliminary plat and plans: Zoning and Site Information: ° Existing Zoning: * Proposed Zoning: w Total Site Area: ° ]\otu| Keskdcnhu| Units: RT—Rural Development Transitional District LDK,MDR and C 157.2 uuncx PUBLIC 14EARING ITEM 4A — ACTION ITEM Proposed Density (Net): development plans) Single Family — 3.0 units per acre Multi -family — 9.1 units per acre Proposed Lot Dimensional Standards through Planned Unit Development Process: • As listed above Proposed Street Standards: • ROW Width — Local • ROW Width — Minor Collector • ROW Width — Loop Roads • Street Widths — Local: • Street Widths — Loop Roads 60 ft. (per Subdivision Ordinance) 100 ft. (Engineering Standard) 40 ft. (one way segment with median) 28 ft. (per City standard) 22 ft. (one way) 9 The standards listed above are all either in compliance with the applicable requirements from the City's zoning and subdivision regulations, or are consistent with requested modifications through the proposed planned unit development (PUD). Based on Staffs review of the Preliminary Plat and Preliminary, PUD Plan, the applicant has generally demonstrated compliance with the majority of the applicable codes, and the requested modifications or flexibilities as allowed under the City's PUD Ordinance represent a reasonable request given the various design goals the applicant it trying to achieve. REVIEW AND ANALYSIS City Staff has reviewed the InWood preliminary plat and preliminary PUD plan. In general, the proposed plat will meet all applicable City requirements for conditional approval, and any deficiencies or additional modifications that are needed are noted as part of the review record. In addition, the City has received a detailed list of comments from the City Engineer, the Fire Chief and the City's Landscape Consultant, Stephen Mastey, all of which are attached for consideration by the Commission. In addition to the general comments that have been provided in the preceding sections of this report, Staff would like the Planning Commission to consider the following review comments as well: Critical Path Issues: Water Tower. The City's water supply plan, last updated as part of the 2008 Comprehensive Plan Update, indicates that a water tower is necessary to serve this area in order to provide adequate water system operations to serve the additional units (both commercial and residential REC units) within the proposed development area. Although the Comprehensive Plan does identify a water tower southwest of the 10th Street and Inwood Avenue intersection of the applicant's property, the land owner has been negotiating with the City to identify a location for this water tower on land they presently own north of le Street. At this point, there is a general agreement in place for the City to acquire land roughly midway between 1.5th Street and le Street and adjacent to Inwood Avenue, which would allow the City to construct the tower with the other planned water improvements in the area. As noted during the concept plan review, the location of the tower will need to be finalized prior to the platting of any property within the PUD project area. PUBLIC HEARING ITEM 4A — ACTION ITEM to � 5m8trent. The applicant has submitted p|umx fbr 5"' Shcci that comply with the k`cu1im/ for this road ms depicted in tile Ciry`ubnuyportarion plan. As dhe Planning Commission has seen with other projects inthrarca,{ruonidon0nnnInYVoodtoBuu|de,PondnbptboBrcmerBunk facility and 31oncgo(e Park has previously been identified aou pinch point and an extremely difficult transition area for this xe-cnooto[the road. In balancing the needs and expectations ofall impacted parties, while also adhering <othe road uU�nmentanpreviously approved bv the City. the developer has submitted plans that avoid any further impacts toBremo's property "J/i|m keeping the curve sonoowhotdubic, to minimize impacts to 9k/ucgote Puck and the new park area adjacent inUtooegato. The curve aoproposed would reduce the intended design speed for 5mStreet through this area; however, both the applicant and Bremer Bank have stated that they would prefer this solution to a higher deign speed. Should the proposed design be found to be problematic asplanning for 5/ ' Street continues into the 6nu| plat submission, the City will still boable 1u continuing working with the applicant and neighboring property owners onuoacceptable solution. Asnoted below, the applicant has also agreed tomodify the preliminary plan \oeliminate two o[the existing access points on to � 5 3trcoL which will also help ensure that that the proposed design will serve the intended function o/the road. Staff isrecommending that tile plans uusubmitted boapproved for lnWwod'with the understanding that additional conversations with tile affected property nn'xeru and 1he results of any further analysis will be taken into consideration as dlc developer's plans are fiouUzcdfor their entire segment. OtburIsnoem City Engineer Continents. The City Engineer has submitted udetailed list o[comments that will need be addressed prior to the City's approval of final development plans for this property. None of the comments represent a critical concern (other than the ones noted above) that will not be able to be addressed by the applicant as they finalize the development plans for the site, and most o[the comments are requesting technical revisions toensure compliance with the Ciiy`aengineering and development standards. Ofparticular note, the City Eu�ix��rhuorcqu�xLcda/�a|i�xnmcotofStreet �� around OudotPtomcct theCity`a required �con/e1ricsand is asking that all wetland buffers and the high water |cvn| of storm water infiltration ponds helocated oil publicly owned oud|nS. Sewer(tird Witter. Tile City will he extending water down Inwood Avenue <oserve the urban service areas along the 1-94 Corridor as identified in the CiLy`uCompreho/oivc Plan. Prior to the completion nfthis water project, the|n\Yooddevc|oponcutp/il|benervedundcr{bcCi\y's current agreement with the City ofOakdale. Tbc-%vatermuin project is expected to be completed in 20 15. The developer will also be required to install sewer service throughout the project area, and tile City Engineer has asked that the preliminary plans be updated to accommodate the ovemiziognecessary tmprovide adequate service levels within and adjacent tothis development. The developer has provided ngeneral response tothe City Engineer's comments, and will continue working with the City Engineer to ensure that the final design accommodates the Ci1y`uservice needs for the entire area. E)v/ro/nentol^0erje*'. Tile public comment period for the /nYVoodEAWwas completed ooOctober 29.20l4. The City received six letters from commenting ugcncicn,and based oil the comments received, Staff a-rees with the developer that none of the comments provided represent significant environmental issue that could not otherwise be addressed tb,ou-hthe City`sreview and approval process. The City Council will beconsidering the E&\V PUBLIC HEARING ITEM 4A — ACTION ITEM finding no need to perform an EIS (Environmental Impact Statement) at this time. The developer is also working on a response to the comments that ‘vill be included with the Council resolution. Design Standards. The Planning Commission requested the inclusion of residential design standards as part of the PUD approval, The developer has proposed specific design standards for the residential homes as listed in the PUD Narrative and response to conditions of approval. Trails. in order to help better illustrate the location of all trails and sidewalks planned within the development the developer has submitted a specific color plan illustrating the location of these improvements throughout the project area. Staff would like to noted that although the developer is not planned to install any trails beyond those shown along Inwood Avenue and 10th Street, the City's Trail Plan does depict a City trail extending from this intersection to the City's wide trail network to the south and east of this area. Based on this plan, Staff is recommending that the preliminary development plans be updated to include a trail connection either along Inwood Avenue from le Street to either 5th Street or to the planned trail segment along 9th Street or a trail connection along 10th Street that connects Street B and the trail to the east to Inwood Avenue. o Trail Adjacent to Wetland. In response to comments from the City Engineer, the applicant will need to either move the planned north/south tail through Park 1 further to the west around an existing wetland area or will need to work with the South Washington Watershed District to design a multi -purpose trail through the buffer area that complies Nv i th the watershed district's requirements. Sidewalks. The developer has provided a sidewalk along both sides of Street B in response to the concept plan review comments from the City. The developer's response to other sidewalk issues are noted elsewhere in this report. Washington County Review. The City has received an updated set of comments from the County that mirror its review of the concept plan. The developer will need to prepare plans for the intersection of Inwood Avenue and 5th Street and Street B and 10th Street that comply with the County's requirements for intersection improvements at these intersections. Staff is recommending that a condition of approval note that the City and developer will need to determine the appropriate cost sharing for these required improvements as part of a development agreement for the Phase 1 and Phase 3 development areas. The County is also asking for additional right-of-way to be platted along le Street; the final plat will need to incorporate the County's requirements for right-of-way in this portion of the plat. 5'1' Street Access. Staff is recommending that access to 5th Street from Streets D2 and the southwest park be eliminated from the development plans in order to bring the proposed spacing into conformance with the City's access spacing guidelines. Staff is requesting that the developer continue working with the City to determine the most appropriate access into and out of the southwest park area. Staff is encouraging the inclusion of a connecting road between the park area and Outlot C in the approximately location of Lot 4, Block 7 on the preliminary plat. Zoning. Staff will bring forward the appropriate zoning map amendments for consideration once the applicant has submitted a final plat for the first phase of the development. PUBLIC HEARING ITEM 4A — ACTION ITEM I 2 • Wetlands. The wetlands identified on the site are being protected from development. The City Engineer has requested that the applicant keep all buffer areas around these wetlands on publicly owned property. • Landscape Plan Review/Tree Preservation. The City's Landscape Architect has completed an initial review of the proposed landscape plan and tree preservation plan, and his review comments are attached. The developer has been asked to provide additional documentation to verify that the eastern evergreen trees would be exempt from the City's replacement requirements. • Park Dedication. The applicant has indicated that I2.2% oldie overall land area planned for single family development will be dedicated as public parkland, which exceeds the City's requirement for land dedication for this type of use. The City will need to work with the developer to account for the multi -family and commercial park land calculations as part of any future development agreements for the project. • Phasing. The developer will be constructing all of 5th Street and roughly one-third of the single-family lots as part of Phase 1. The applicant will need to enter into a development contract with the City related to the improvements necessary to service this development. • Fire Chief Continents. Comments from the Fire Chief are attached for consideration by the Planning Commission. These comments will be taken into account as the final construction plans are being reviewed by the City. Other Comments: Subdivision Requirements. The City's Subdivision Ordinance includes a fairly lengthy list of standards that must be met by all new subdivisions, and include requirements for blocks, lots, easements, erosion and sediment control, drainage systems, monuments, sanitary sewer and water facilities, streets, and other aspects of the plans. Many of these requirements have been addressed as part of the City Engineer's review memo (which is summarized below). After reviewing the proposed plat and PUD plan, Staff has not found any aspect of the plat that conflict with these requirements. Comprehensive Plan. With the elimination of the multi -family area in the northwest portion of the site, the overall densities proposed within both the single-family area and multi -family area are very much in line with the City's future land use plan. In this case, the Low Density Residential land use allows for residential densities at 2.5 to 3.99 units per acre and the applicant has proposed a net density of 3.0 units per acre. For the multi -family area, the developer is indicating that these densities will fall in the range of 8.4 to 9.1 units per acre. which is well within the Comprehensive Plan guidance of 7.5 to 15 units per acre. Buffer Area. The preliminary development plans indicate that no residential parcels will encroach into the required 100-foot buffer area between Stonegate and the InWood PUD. There are several locations in which the developer is providing a larger buffer area than required, with some areas as wide as 230 feet. Street Names. The final plat will need to incorporate street names per the direction of the Planning Department. Shoreland Ordinance. The preliminary development plans have been designed to comply with the City's Shoreland Management Overlay District. The specific development plans PUBLIC HEARING ITEM 4A — ACTION ITEM 13 that are subject to Shoreland regulations will need to be reviewed with any future development proposals for these site. • Watershed District Review. Staff has not received any comments from the South Washington Watershed District concerning the lnWood P1J D. The development will need to comply with watershed district regulations and permitting requirements as the project moves forward for construction. • Theining. Staff has distributed the Branding and Theming Study completed by Damon Farber and Associates to the applicants previously. In finalizing a landscape plan for the site, staff would recommend that the applicants consider the inclusion of various theming elements and amenities identified in the plan for various locations within the development. For example, the 5th Street and Inwood Avenue Intersection presents a gateway opportunity for the City. Utilizing some of the elements described in the theming study would help the development and City achieve unique design that is consistent with the theme that the City is attempting to augment and achieve as private development moves forward. Based on the above Staff report and analysis, Staff is recommending approval of the preliminary plat and preliminary PUD plan with 15 conditions intended to address the outstanding issues noted above and to further clarify the City's expectations in order for the developer to move forward with a final plat and final PUD plan. The recommended conditions are divided into two categories to better communicate the purpose and intent of the conditions. The recommended conditions are as follows: Recommended Conditions of Approval: Pending Review and Approvals 1) The applicant shall work with Community Development Director to name all streets in the subdivision in a manner acceptable to the City prior to the submission of final plat. 2) The City and the applicant shall reach an agreement concerning the location and dedication of land associated with the proposed water necessary to provide adequate water service to the InWood project area prior to the acceptance of a final plat for any portion of the PUD area. The preliminary landscape plan shall be updated to address the review comments from the City's landscape architecture consultant as noted in a review letter dated November 18. 2014. 4) Prior to the submission of a final plat for any portion of the InWood PUD, the developer shall work with the City to determine the appropriate park dedication calculations for the entire development area. 5) As part of any development agreement that includes improvements to one of the adjacent County State Aid Highways (CSAH 13 and 10'1' Street), the City and the developer shall detennine the appropriate responsibility for the cost of these improvements. 6) The applicant must enter into a separate grading agreement with the City prior to the commencement of any grading activity in advance of final plat and plan approval. The City Engineer shall review any grading plan that is submitted in advance of a final plat, and said plan shall document extent of any proposed grading on the site. 7) The applicant shall continue to work with the City on the final design of 5th Street, and in particular, the transition from the lnWood PUD to properties located further to the east (including the Boulder Ponds development and land owned by Bremer Financial Services) PUBLIC HEARING ITEM 4A — ACTION ITEM 14 8) The utility construction plans shall be updated to incorporate the recommendations of the City Engineer concerning the appropriate location and size of sewer services through the PUD planning area, including any requested oversizing of these facilities to service adjacent properties. Modifications to the Preliminary Plat and Preliminary PUD Plans 9) The proposed public street access to 511' Street from Streets D2 and the southwest park area (Park 1) shall be eliminated from the preliminary development plans in order to bring the proposed spacing into conformance with the City's access spacing guidelines. Staff is requesting that the developer continue working with the City to determine the most appropriate access into and out of the southwest park area. 10) All center median planting areas as depicted on the preliminary plat and plans shall be owned by the City of Lake Elmo and maintained by the Home Owners Association. The applicant shall enter into a maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park, trails, or open space on the final plat. I I) The applicant must either move the planned north/south tail through Park 1 further to the west around an existing wetland area located approximately 400 feet south of 10th Street or will need to work with the South Washington Watershed District to design a multi -purpose trail through the buffer area that complies with all applicable watershed district's requirements. 12) The Final Plat and Plans must address the requested modifications outlined in the City Engineer's review memorandum dated November 16, 2014. 13) The applicant shall be responsible for updating the final construction plans to include the construction of all improvements within County rights -of -way as required by Washington County and further described in the review letter received from the County dated November 17, 2014. Plat Restrictions 14) Prior to recording the Final Plat for any portion of the area shown in the Preliminary Plat, the Developer shall enter into a Developers Agreement acceptable to the City Attorney that delineates who is responsible for the design, construction, and payment of public improvements. 15) The developer Must follow all the rules and regulations of the Wetland Conservation Act, and adhere to the conditions of approval for the South Washington Watershed District Permit. DRAFT FINDINGS Staff is recommending that the Planning Commission consider the following findings with regards to the proposed InWood preliminary plat and preliminary PUD plan: • That the InWood PUD General Concept Plan was approved by the City on September 16, 2014, and the submitted Preliminary Plat and Preliminary PUD Plan is consistent with the approved General Concept Plan. PUBLIC HEARING ITEM 4A — ACTION ITEM 15 That the 'Wood preliminary plat and preliminary PUD plan are consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. That the InWood preliminary plat and preliminary PUD plan generally complies with the City's LDR - Urban Low Density Residential and MDR — Urban Medium Density Residential zoning districts. That the lnVv'ood preliminary plat and preliminary PUD plan comply with the City's subdivision ordinance. That the InWood preliminary plat and preliminary PUD plan comply with the City's Planned Unit Development Regulations. That the In Wood preliminary plat and preliminary PUD plan comply with City's Engineering Standards, except where noted in the review memorandum from the City Engineer dated 11/16/14. That the 'Wood preliminary plat and preliminary PUD plan comply with other City zoning ordinances, such as landscaping, tree preservation, and erosion and sediment control. That the InWood preliminary plat and preliminary PUD plan achieve multiple identified objectives for planned developments within Lake Elmo. RECCOMENDATION: Staff recommends that the Planning Commission recommend approval of the InWood Preliminary Plat and Preliminary PUD Plan with the 15 conditions of approval as listed in the Staff report. Suggested motion: "Move to recommend approval of the InWood Preliminary Plat and Preliminary PUD Plan with the 15 conditions of approval as drafted by Staff based on t/iefiuidiiigs of fact listed in the Staff Report." ATTACHMENTS: 1. InWood PUD Application Booklet a. PUD Plans b. Application Forms c. PUD Narrative d. Open Space Plan e. Plat Narrative f. Preliminary Plat g Grading Plan h. Utility Plan i. Landscape Plan j. I-10A Documents PUBLIC HEARING ITEM 4A ACTION ITEM 16 2. Park "N"Concept 3. City Engineer Review Memorandum, dated lVl6/l4 4. Fire Chief Review Memorandum, dated i|/l7/!4 5. Landscape Consultant Review Memooundunu,dated 11/18/|4 6. VVuahin-tooCounty Review Memorandum, dated l 1/17/14 7. City Council Meeting Minurcs— Excc/lptfinm 9/16/14 Meeting 0. Not Included inPacket —'4vo8o6/e Uj/on/7eqxes/: ORDER OF BUSINESS: Introduction ......... -----................................ --- .................. ..... Planning Staff Report bv3tu(f—........... ........ —.................. .......................... ...... Planning Staff Questions from the Commission ---------.Chair&cCommixxinnMcmbco Open the Public Hearing----..... .............. ----........ —........... ...... Chair Close the Public Hearing ..... ............................... --........... —............. ....... .Chair Discussion by the Con/nuisoiom----------Cbuir& Commission Members Action by the Commiuoioo---Chair & Commission Members PUBLIC HEARING ITEM 4A — ACTION ITEM Public Works Department Donald J. Theisen, P.E. Director Waynn H. Sandberg, P.E. Deputy Diroctor/County Engineer November 17, 2014 Kyle Klatt Community Development Director City of Lake Elmo 3600 Laverne Avenue North Lake Elmo, MN 55042 Washington County comments on the concept plan for Inwood Village Preliminary Plat/Plan City of Lake Etmo Dear Kyle: Thank you for providing the Inwood Village Preliminary Plans for the property located southeast of the CSAH 10/CSAH 13 intersection in Section 33, Township 29, Range 21 in the City of Lake Elmo. From the project narrative dated October 10, 2014, the proposed site plans and preliminary plats provided, this is the first phase of a four phase residential development, Future commercial/office uses are shown as conceptual and will be defined as building and tenants are identified. The residential uses proposed are 275 single family homes on 102,9 acres. The remainder of the land area will be platted as Outlots for future subdivision platting, Based on initial review of the narrative, site plan and the proposed uses, the following access points and general intersection layouts should be provided: The proposed CSAH 13/5th Street intersection should be designed as a full access intersection with an exclusive southbound left tum lane, a northbound right turn lane, a westbound left turn lane and a westbound right turn lane. Traffic Signals may be necessary at this location in the future, so the intersection should be designed to accommodate a future signal. As noted in the county's comments on the EAVV for this project, "the County will monitor the intersection, however, in case the traffic balancing does net occur and a traffic signal is needed at the intersection, the intersection will be pieced on the County's Intersection Control Ranking System Priority list to be funded through the County Capital improvement Planning Process. Any traffic signal 'improvements at this intersection will be completed under the County Cost Participation Policy", The Eastern Site Access on CSAH 10/10'1' Street should be designed as a full access intersection with a westbound left turn lane, an eastbound right turn lane, a northbound left torn lane and a northbound right turn lane. The intersection should be designed to accommodate a possible future traffic signal. A Washington County Access permit will be required for all new access points on CSAH - 13/Inwood Avenue and CSAH 10/10'' Street. 11560 I'Viyiaiiori Rad North, Stillwalea, Minnot;ota 55082-9573. Phone: 651-4:10-4300 • Fax: 651-430-4350 • TIV: 651 -430-620.1 viNAiv..rxi.mathinsitminct.m Auto, Inwood Village Preliminary P|mn 21 Page Washington County incoordination with the City of Lake Elmo arid the City of Oakdale will pnopuna a MamorondumofUnderstanding (MOU)for access nwnnQomeN along CSAH 13 (Inwood AvenuO)and CSAH 10(10o'Street) huprovide direction oil future access h)(his development project axwell aaother developments inthe area, Other comments and recommendations include the following: ° As noted oil the comments oil the PUD concept plan for this development, the right-of- waynaluinymontshorboVm CGAH1010"'Street and CSAH 138nwuodAvenue b1O4 feet (92 feet from the centerline of the roadway. Based on the Preliminary Plat dated 1O/1U/2814`there |uapproximately 18Ofeet offull right-of-way along CSAH 13/|m*uod Avenue, Along CSAHiO/10Street, there appears Loba8Ofeet. This should beverified wNhtheoun/ayorondaneddiUonu|32fou1wU|needtobedodlootmdondnhownunihn Preliminary and Final plats. * As notadonthe comments oil the PUDConcept Plan h«dhindevelopment, the Washington County Comprehensive Plan 2D30, Planned Trail Systern, does not identify a trail corridor along CGAJ'| 18/\neuod Avenue but does identify o Planned County Tmi| along CSAH 10/10"o. Street, Even though CSAH 13 is [lot identified an u county ofregional t/m|| [ there is ounonUy a trail along the west side o/ CSAH 13exbondimg from Woodbury to Oakdale. |tioimportant tuconsider the development nftrails on both sides of this CSAH 13/|nwondAvenue since this >aan" /Y'Minor Arterial Roadway inonurban area, YVe recommend that the city require trails along CSAH 13/|mwnodAvunuo and GGAH 10/18m Street axpart ofthis development. The city |xalso encouraged iodevelop their local trails inthe area toconnect with the ooun|yand regional trail system. . =Washington County'policy b( assist local govemmonhin promoting compatibility between land use and highways, Residential uses located adjacent to highways often result in complaints @bout traffic noise. Traffic noise from this highway could exceed noise standards established by the Minnesota Pollution Control Agency (MPCA), the U.S. Department of Housing and Urban Development, and the U,S. Department of Transportation, Minnesota Rule 7030.0030 states that municipalifies are responsible for - taking all reasonable measures to prevent land use activities listed in the K8PCAo Noise Area Classification (NAC) where the establishment of the land Use would result in violations of established noise otondordo. Minnesota 6b`iuto 110.07. Subport2a exempi»County Roads and CountyState Aid Highways komnoise thresholds, county policy regarding dOVelOpMent, adjacent to existing highways prohibits the expenditure of highway funds for noise mitigation maa»unou in oud/ area-- The developer should aonaasNhunoiueoituohonondtokoanyucUonouts)dao/Cnumydghtmfwoydnomrd necessary tnm'n)mizothe impact ofany highway noise. "All roadway improvements and any gmdingwithin County rigwill require a Washington County Right of Way Permit. All utility c.nnnenUonafor the development require Washington County Right ufVVoy Inwood Village P[eU[niDmryPlan 3| °The developer, city u/watershed district must smbm|ithe draimgoreport and calculations for review of any downstream impacts to the county drainage systern, Along with the drainage va|rulodonx, written conclusions that the volume and rate of nhmnnwaer run-off into any County right -of way will not increase aupart ofthe project. ^ As noted previously, Washington County, as a part of the Gateway Corridor Commission, is preparing a Draft Environmental Statement (DEIS) for a proposed \rannitway through the 1'84 ''Go\wway Corridor" hnm St Paul to the Lake Bmn/ Woodbury area, One of the putanUal stops would be in the general vicinity of this project area nnarCSAH 13/|nwond Avenue. The transit alternative May have knpactuio adjacent rcadways which will be dependent an a number of factors that have yet to be determined, The distance ot this site, from the station location chosen, the location of bicycle and pedestrian connections and the presence of transit supportive uses within the area may compliment this development, p RDaUy. the City Could oonniUor1ho following on the site plan: " Eliminating Street D2 since Umay not banaoauxmy, There could be a private drive with reasonable access off Street O. Thank you for the Opportunity to comment un this PUU concept plan- If you have any queotiony, please, contact me wt051430'4382orann.punU'tenwodo@c;o.waeh|nQbn.mnun, For permit appUnmhunu. please contact Cend Hanson a( nonaihnnsnh@(m,wmmI,)�ng(on.mn.uo, AnnPunD-TenwedoJ Senior Planner c: Carol Hanson, Office Specialist m,ivw*pxorewvwum,vkno�imond/xmo**ooxo/mpomnw/v1/'n-2nw^ucx | � / ! | / / Public Works Department Donald J. Theisen, P.E. Director Wayne H. Sandberg, P.E. Deputy Director/County Engineer January 9, 2017 Stephen Wensman Community Development Director City of Lake Elmo 3600 Laverne Avenue North Lake Elmo, Mn 55042 Re: Washington County Comments on Inwood 5th Addition in the City of Lake Elmo Dear Mr. Wensman, Thank you for the opportunity for Washington County to submit comments on Inwood 5"' Addition, Lake Elmo. This is the area along County State Aid Highway (CSAH) 10/10' Street where additional right-of-way will need to be dedicated to the county. I have attached the Highway (10" Street) Hans Hagen Homes, Acquisition Sketch dated 12/02/2014 which identifies two scenarios for this dedication. Either one would be acceptable to the county. If you have any questions, please contact me at ann,ouno-terwedoaco.washinoton.mn.us Regard , Ann Pung-Terwed Senior Planner Cc: Carol Hanson, Office Specialist 11660 Myeron Road North, Stillwater, Minnesota 55082-9573 Phone: 651-430-4300 • Fax: 651-430-4350 • 1TN: 651-430-6246 www.co.washington.nnn,us Equal Employment Opportunity Affirmative Acton Otis min Mi mums, sim f on's <, 5 minors mum, Menom, NORTH T OF HIGHWAY AQUISITION TAKEN ON NORTH SIDE OF EXISTING R/W 11.03acres1 32 FEET OF HIGHWAY AQUISITION TAKEN ON SOUTH SIDE AND 59 FEET TAKEN ON NORTH SIDE OF EXISTING R/W 11.90 acr HANS HAOEN HOMES 041 NE H11Mnd %ea 100 1101ea, MN 55977 INWOOD lkke Elmo, Minnesota HIGHWAY (10TH STREET) AQUISITION SKETCH /1 l]77711 requires it. Hestated that hedoes not control the Ebertzproperty, but heiswilling to give them aneasement for access. Public Hearing opened at7:S2pnn Noone spoke and there were nowritten comments Public Hearing closed at7:5Ipnn Williams feels that this isagood development and good for this spot. Hedoes have concerns about the access spacing, traffic flow for all the drive thru and parking needs tobemore detailed. The offsets toopen space heiswilling todiscuss, but needs tobe convinced with more details oflandscaping and architectural design. Dodson agrees with Williams and would like to see an agreement worked out with the property owner tnthe West. There was discussion regarding concern with the traffic flow of the drive thru. Kreimer would like to see a couple of islands in the center of parking lot to break it upalittle bit. Heisalso concerned about the turn radius for the multiple drive-thru and isconcerned about the access spacing. Lundquist thinks this will be a great addition to the community and she is not concerned about the drive-thru radius. Hartley |suncomfortable permitting some ofthese activities without knowing what the actual use orscale will be. Hewould like tosee them asConditional Use Permits asthe use comes in, Kn2innerwould like toadd condition #19 that the applicant shall be limited to 4 drive thru accesses and 2 of these must below intensity uses, Miller stated that the approval ordenial for odrive thru would impact how you lay out the site and construct the building. Dodson iswondering if the design of the buildings limits what types of businesses would go in there. Miller stated that the design would dictate what types of businesses would go in there. Williams iswondering ifwith the next phase the developer could give them information regarding the drive thru traffic, Hartley stated that the drive thru traffic could bepart of the parking space analysis. M/S/P:Dodson/WiUiams,move to add condition ofapproval #19 that onanalysis be done on the drive thru traffic volume, including any impact on the parking areas as well asthe secondary access and overall development, Vote: J-0,motion carried Dorschner feels that this would be self -managing as businesses will pick a location that will accommodate their needs. He doesn't see the concern with the parking asthis development doesn't seem any more dense than inother communities, Lundquist agrees, She sees the traffic going around with aflow. Lake Elmo Planning Commission Minutes; 3-13-17 4 M/S/P: Dorschner/Lundquist, move to recommend approval of the Lakewood Crossing 2 nd addition PUD Concept Plan with the 19 conditions of approval as drafted by staff and amended by the Planning Commission, based on the findings of fact listed in the staff report, Vote: 7-0,motion carried unanimously. Williams would like a friendly amendment to #14 that the word "for" be inserted at the beginning of the sentence. This friendly amendment was accepted. VVensrnan suggested that for condition #17, the first part of sentence should be struck and it should read ''adeed restriction that guarantees access tnthe parking for all uses must be submitted." This friendly amendment was accepted. Public Hearing — Final Plat and PUD Plans — Inwood 51h Addition VVensrnonsiarted his presentation regarding Inwood 51h Addition final plat and PUD Plans. This isthe last addition ofthe residential portion ofthe development. This isa rep|atdng ofOudotsA,B,Fand GofInwood 3mAddition. They are proposing 1U1Single family lots. In 2014, Washington County conducted a Preliminary Plat review and requested an additional 3IhofROW from future loth Street improvements. This condition was acondition ofapproval documented inseveral locations. |t|sinthe 2014 Preliminary Plat report, the resolution approving Preliminary Plat and the signed developer's agreement. Atone point the Developer was talking with the County about ROW tothe north. That never transpired and plans were never updated. The County / has control over the proposed Island Trail and lO'nstreet intersection and they want the 32 ft of dedicated ROW with this plat. Another condition ofpreliminary plat approval isthat the developer install amulti- purpose trai|a|ong1[Y»st,ee\betvveen|s|aodTiai|and|nvvVodAve. Staff was supportive of removal of this trail, but the Commission and Council's resolution of approval required this trail, Preliminary Plat was never updated and hisnot included in Inwood 5mPlat submittal. There are some Landscaping and engineering revisions that are required, such as /ernnva| ofcertain trees and berms and required water main Kreimer asked if there is room to build the homes if they do the 32 foot ROW dedication. VVensnnanstated that those are deep lots, but the back yards will have part ofthe berms and itwill tighten things up. Williams iswondering why the application is not deemed incomplete without that ROW dedication. VVensnnanstated that itwas originally deemed incomplete. The Developer provided more information and upon the City Attorne«'sadvice, itcan bedealt with through conditions. There was discussion about the advantage ofthe trail ROW tnthe North vs. the South. The trail would be located within the 32feet ofROW being required. VVensnnanstated that from a Planning perspective, the trail is desirable to move people to the future commercial properties tnthe West, Dodson asked ifthe segment oftrail along lot » street would be aCity trail, VVensnoanstated that hethinks itisHOAowned and maintained, but heis not sure. Lake Elmo Planning Commission Minutes; 3-13-17 Williams stated that condition #4should be South Washington instead ufValley Branch watershed district. Hartley is wondering if this was reviewed by the Fire Chief, specifically if the Circles that dead end are wide enough. VVensrnanstated that itwas a concern ofthe City Engineer and he would like the pavement widened there sothat they function better. John Rask, K4/ Homes, stated that the cul-de-sacs are standard radius for cu|'de*acs so they would accommodate afire truck. Hedoes not necessary disagree with the conditions of approval of Preliminary Plat, but what is missing is that there were subsequent approvals granted for final plats and grading that didn't have this trail. They had discussions with the County and they agreed totake the ROW and trail tothe North. Raskfeels that with the staff turnover, some things have fallen through the cracks. Rask stated that these discussions were held after the Preliminary Plat was approved. Hefeels that the County has changed the requirements. When Inwood was approved, itwas known and stated that both Inwood and loth Street would someday be 4lane roads with trails onone side. Raskstated that i[they grant the ROW, they will need to take out the berm and the trail was never once shown on any of their plans. The berm was installed at expense to the developer to make the development look better. They graded the berm with a grading permit and no one ever mentioned that the trail wasn't on the plan. Raskfeels they are consistent with the Cit«'strai| plan and added trails atthe [|i«^srequest. Raskismaking the following request that 1\the Planning Commission find that the trail along 1[Y» street is inconsistent with the Cit/s Comprehensive Plan 2) Strike the conditions requiring additional ROW and a trail along lOthStreet3\ReconfirrnthetthetraUandadditiona|Rovvshou|dbeonthenortbsideof 1[YhStreet4)aUoxvtheexishngbernntorennainaoappnnvedintheDeve|npnnent contract approved bythe City Council. Dodson asked what would happen to the berm if the additional 32 feet of ROW is given. Raskstated that they would need totake out the berm. Williams asked why itcouldn't bemoved tothe south. Ra»kstated that the whole row oflots would belost ouit couldn't remain inthe ROW. Williams asked when the developer was made aware of the staff's analysis of the ROW issue. Rash stated that it was probably in December. What happened is they went to County for an access permit to construct the road and then they were told about the trail and additional ROW. Raskdoesn't believe that the County has that authority. Williams doesn't see that the City should be involved in this other than dealing with what is in written record which is the condition of approval. VVensrnanstated that the trail and the ROW were conditions ofapproval that are in multiple locations and were carried over from Preliminary Plat. It is typical for the County to require these things with access and typical for the City to require that as part ofthe plat. Public Hearing opened at9:00prn Lake Elmo Planning Commission Minutes; 3-13-17 6 No one spoke and there were no written comments Public Hearing closed 8t 9:0K0pnn Williams thinks that the trail and ROW issue is more complicated than they can deal with tonight. Hewould suggest that under condition #9that at the end add "unless the County submits written permission for less ROW". Hefeels that the written record shows that the ROW should hadedicated, but itisuptothe County. VVensnnansteted that the County has reaffirmed their letter from November 17, 2014, that they would still need that ROW. Handtstated that ifthe City does not get that ROW atthe time of plat, when the County does need to acquire the land, they will come back and charge the City for the acquisition of the R{}VV. Resk disagrees with that statement. K4/S/P: Williams/Dodson, move to add finding #8 that the legal issues surrounding the additiona|32fectofROVVandthetrai|fronnb|andhu|nvvooda|ong1OmStreetare beyond the scope nfthe Planning Commission, Vote: 6-1motion carried, with Lundquist opposed. 1undou/stfeelsthat they have onobligation tmremain consistent with what the County /sasking for. K8/S/P: Kreimer/Dodson, move to add finding #9 that the Planning Commission finds significontvduetotheexistingbennthatthedeve(operbui|ta|onglO`»5treetandthe County should be requested to retain the berm regardless of the ROW issue, Vote: 6'1, motion carried, with Lundquist opposed. Wensman stated that the County is fine with the berm staying as long as there is a wall once itgets tothe ROW. They don't want tohave tomove nrrestore the berm if improvements need tobemade. Lundquist stated that loth street isamajor thorough fare with plans togotoa4lane and they need the space. M/S/P: Dodson/VViUianns,move torecommend removing condition number 11 requiring a multi -purpose trail along loth Street between Island Trail and Inwood Ave be removed, Vote: 7-CLmotion carried unanimously. Kreimer remembers the discussion about the trails and he remembers giving up the requirement for a trail on Inwood, but that they decided that they wanted the trail along loth Street. Larson stated that there isalready atrail through the development to the commercial so it is not like there is no trail at all. Dnrschnerremembers the developer stating that they could get easements onthe North side oflot' for the trail. Hefeels itmakes sense tomake the connection. Kaskstated that tVgive more ROW and build the trail, hewould have toremove the berm. Raskstated that when they sat down with the County, hefelt that there was nocompromise, Hefeels that the County wants everything and is willing togive nothing. Lake Elmo Planning Commission Minutes; 3-13-17 7 M/S/P: Kreirner/VVUiarns,move toadd a condition requiring that the section oftrail from Island trail to the eastern buffer is built, Vote: 7-0, motion carried unanimously. M/S/P: Dodson/Williams, move to add a finding #10 that the City consider any trail required to be implemented by the development from Island Trail to Inwood be credited towards parkland dedication, Vote: 7-0, motion carried unanimously. M/S/P: Williams/Dorschner, move to recommend approval of Inwood 511 Addition Final Plat and Final PUD plans with 11 conditions of approval based on the findings as amended in the staff report, Vote: 7-0, motion carried unanimously. Public Hearing — Zoning Map Amendment and Preliminary Plat and PLID Plans - Royal Golf VVensnoan started his presentation regarding the rezoning from PF to GCC— Golf Course Community and the Preliminary Plat and PUDPlans. VVensnnanwent through the issues from the Concept plan that were addressed with the Preliminary plan. With the PUD Overlay, the developer has requested flexibility. They would like single access tothe clubhouse, lot sizes smaller than 9000 for villa lots, 40% impervious and 20 ft front yard setbacks on villa lots, 50 ft ROW on Street C, ac1d'I subdivision and neighborhood signs, and garages greater than 1OOOsqftt0bepermitted rather than aCUP. With the Shoreland evaluation, there are 100 lots within the shoreland area, the development is preserving 50.5% or the shoreland, where 50% is required, less than allowed base density within each shoreland, shoreland impact zones and steep slopes preserved in Lake Elmo and Downs Lake, 70% of shoreland impact preserved for Rose and Horseshoe, 59.396ofLake Elmo sh0re|andpreserved, and preserved a wildlife/drainage corridor from NVVtoSE. The developer needs tomaintain a1OOft Natural Corridor outside oflot areas. They have 89feet, sostaff has made the lOOfoot corridor acondition ofapproval. The GC[minimum lot size is9OOOsqfeet. The PUD flexibility sought is6,GOQnq[tonsome lots. The average lot size isl3,499sqfeet because Vfsome of the larger lots. There isalso arequest for PUDflexibility for 2O' front setback and 7.5'setbacks. The 7J'setback averaging isalready allowed bypolicy. Staff is requesting there be an exhibit which clearly shows specific lots and setbacks, no encroachments into D & U easements and lots with 20' setbacks should have garages adorned with windows or other architectural features for sides of garages facing the public ROW. The GC[maximum impervious per lot is3O96,the request for PUD flexibility is for4D96. Staff feels this is ok as it matches LDR zoning and will be limited to the villa lots. The developer isasking toforego the sidewalk requirement Vnenumber of streets. Staff isonly supportive ofstreet Chaving nosidewalk because ofsite limitations, Dodson would like the exhibit showing the setbacks to also show which lots can have the larger garage. Lake Elmo Planning Commission Minutes; 3-13-17 11 CITY (..)1": LAKE ELMO STAFF REPORT DATE: April 4, 20 I 7 REGULAR ITEM #: 15 MOTION TO: City Council FROM: Emily Becker, City Planner AGENDA ITEM: Savona Park REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public \Yorks Director BACKGROUND: Development of a Savona Park P ase is an approved item on the 2017-202.1 Capital Improvement Program for the year 2017. The Parks Commission has heard feedback from Savona residents as well as Staff recommendation regarding equipment, materials and pricing for the development of Phase 1 of Savona Park at its August and November 2016 and Febmary and March 2017 meetings. Staff had received three bids or the equipment and amenities which Savona residents had communicated via surveys they would like to see in the Park, The Parks Commission reviewed the bid options and recommended that the following equipment and amenities, bid on by Webber Recreational Design, be included in Savona Park Phase 1, not to exceed funds of $150,000: • Playground equipment (including tables and benches) • Half basketball court (asphalt with concrete border) • Basketball hoop • Surface (wood mulch) o The Parks Commission had many in-depth discussions over the course of several months regarding wood mulch vs, nibber mulch, and it was detennined that due to complaints and investigations across the country in to adverse health effects that may be associated with rubber mulch, that wood mulch would be a better option for playground surfacing as opposed to rubber mulch going forward. • Site grading ISSUE BEFORE COMMISSION: The Council is being asked to review recommended equipment and amenities for Savona Park Phase 1 and approve funds for the park not to exceed $150,000. PROPOSAL DETAILS/ANALYSIS: Savona Residents' Preferences. As previously indicated, Savona residents were surveyed on which items they would most like to see in the park. They also had the opportunity to review the bid designs and prices and concurred that Webber's option shown in attachments to this reports was preferred. Residents also expressed interest in a zipline, bocceball court, and exercise equipment, however, these were not included in Phase 1 due to pricing. Design Layout. Staff recently visited the park and has drafted a design layout, accommodating existing grading and maintaining surrounding residents' privacy as much as possible. The draft design layout is attached. The proposed layout includes removing most trees on the west side of the proposed trail. Staff feels that these are not significant trees and should be removed to provide additional open space. FISCAL IMPACT: Up to S150,000 used of park dedication funds, Current park dedication fund balance as of 3/16/17 is $975,417.0. RECOMMENDATION: Staff and the Parks Commission recommend that the Council approve funding for Phase 1 or Savona Park not to exceed the amount of $150,000 for the installation of playground equipment, half basketball court, basketball hoop, wood mulch surfacing, as well as site grading. "Motion to approve fimding for Phase 1 of Savona Park for the installation of recommended playground equipment, half basketball court, basketball hoop, wood mulch surfacing, as well as site grading, not to exceed $150,000." ATTACHMENTS: • Webber design • Spreadsheet of estimated costs • Proposed design layout 2-5 MAI AREA ELEVATED PLAY ACTIVITIES - TOTAL 5 ELEVATED PLAY ACTIVITIES ACCESSIBLE BY TRANSFER 5, _ REDD _3 ELEVA rep PLAY ACTIVITIES ACCESSIBLE TY RAMP 0 REO'D 0_ GROUND LEVEL ACTIVITY TYPE 2 REQ'D 2 GROUND LEVEL ACTIVITY QUANTITY 3 REQ'D 2 AREA 4,137 SQUARE FEET repittuts.268' The information provided is lor estimation puronses only. Play Area Capacity'105-115 To promote safe arst props, equipment use by &Sefton, Wade tossessentis the tostallatsto of ostler a Muscle safety sgs CIT other appropriate safety systnstyy near each sfayeyetems nteitt teettS tweet te) to intsent patents and euttuutesste of toe age appropriateutsss of the Wayeystem anti troseat tutus tar safe luau T eat lir ,teT- i44,':-'44't'-'Y'44,N':4t4:'''444 4 444 - tut:7117s 444 44.444,4 44_141 17 04 44 Tete., 44,44 .4-44 4,44 44 44.-4,, 44, 4,44 r444-4 etyryte eeeeT tures:S.4_, 4. 44' 4.44 4,444-4 4,74 t 4:4V; 44 444 4;1,A - THE PLAY COMPONENTS IDENTIFIED IN THIS PLAN ARE IPEMA CERTIFIED. THE USE AND LAYOUT OF THESE COMPONENTS CONFORM TO THE REQUIREMENTS OF ASTM FI487, AN ENERGY ABSORBING PROTECTIVE SURFACE IS REQUIRED UNDER & AROUND ALL PLAY SYSTEMS. ,.......... ..„„. „ 14 1 SAVONA PARK LAKE ELMO, MN 44,4, 744-7,-4 CD220759-760 GROUND SPACE: 77' X 35' PROTECTIVE AREA: 102' X 48' 1-444,44 ,, 444 447144. 444,4,4;; 4.43{P 5-12 PLAY AREA - ELEVATED PLAY ACTIVITIES TOTAL 9 ELEVATED PLAY ACTIVITIES ACCESSIBLE E( TRANSFER 9 REOT) 5 - ELEVATED PLAY ACTIVITIES ACCESSIBLE BY RAMP 0 REIT° 0 GROUND LEVEL ACTIVITY TYPE 5 REali 3 GROUND LEVEL ACTIVITY QUANTITY RECE0 - 3 ens, try:tau-Kw este V COMPLIES To CPSC DSIZSU f°11 'DATE: 2/7/2017 2-5 & 5-12 v COMPLIES TO ASTM SCALE: 1 /4" = l'-O" TYPE WANT irr V COMPLIES TO ADA oio AR - - acle Savona Playground Proposals Webber Recreational (option tit3a ) Purchase Price Installation Price Shipping Total Playground Cquinment $(.'6,068 $18,220 S1,582 Zip Line Surlace $4,730 $4,730 Basketball Court Basketball /loop $1,950 $210 $2,160 Concrete Boarder $ l9,71!› $19,715 Benches fables $0 SubTota I S113,474.40 Discount $19,520 $25,000 Sire Gradine, $2.5,175 Grand Total $141,129.00 SAVONA PARK 11 crry LAKE ELMO AGENDA ITEM: SUBMITTED BY: REVIEWED BY: STAFF REPORT DATE: April 4, 2017 PUBLIC HEARING ITEM #: 16 CSAII 13 (Ideal Avenue/Olson Lake Trail) improvements — Receive Report, Call for Improvement Hearing, Declare Cost to be Assessed, and Call for Hearing on Proposed Assessment Jack Griffin, City Engineer Kristina Handt, City Administrator Brian Swanson, Finance Director Sarah Sonsalla, City Attorney Rob Weldon, Public Works Director Chad Isakson, Project Engineer ISSUE BEFORE COUNCIL:„ Should the City Council accept the Feasibility Report for the CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements and call for a Public Improvement Hearing to be held on May 2, 2017? And should the City Council declare the cost to be assessed and call the Final Assessment Hearing to also be held on May 2, 2017? BACKGROUND: On August 16, 2016, the Lake Elmo City Council authorized the preparation of this feasibility study to implement the Phase 2 sanitary sewer extension project for the Olson Lake Trail municipal urban service area. The Phase 1 sanitary sewer extension project was constructed in 2013 with Phase 2 intended to be constructed in coordination with Washington County's street reconstruction along CSAH 13. Washington County has programmed the CSAH 13 street improvements to be constructed in 2017 and initiated the planning and preliminary design work accordingly. The Lake Elmo City Council provided municipal consent for the CSAH 13 Phase 1 Improvements as presented by Washington County on July 19, 2016. The proposed improvements are located on Olson Lake Trail (CSAH 13) froin 44' Street North to 50' Street North. The street is owned and operated by Washington County and the City Boundary between Oakdale and Lake Elmo is along the center of the street. The main objective of this project is to extend municipal sanitary sewer service along Olson Lake Trail to an area served by septic systems adjacent to Olson Lake. The project has been coordinated to be cost effectively implemented with the Washington County street improvements. Washington County is improving the condition of the streets, providing drainage improvements and installing an off-street trail for pedestrians and bicyclists. A public informational meeting was held on December 15, 2016 at Oakdale City Hall to present approximate assessment information and answer questions from the public. PROPOSAL DETAILS/ANALYSIS:, The feasibility report has been completed in accordance with Minnesota Statutes Chapter 429 and outlines the improvements being recommended along the corridor including Washington County recommended street, drainage and trail improvements as wells as the sanitary sewer extension improvements being jointly proposed by Oakdale and Lake Ehno. The report provides estimated total project costs including the cost breakdown between Washington County, the City of Oakdale and the City of Lake Elmo. The cost estimate and breakdown was provided by Washington County's design consultant, SRF Consulting, with the sanitary sewer costs being estimated by the City's consultant, SEH, Inc. In addition, the report states that the improvements are necessary, cost effective, and feasible, and provides a preliminary assessment roll for each of the benefitting properties. The following summarizes the report findings and recommendations: Sanitary Sewer: The project will be implemented as a joint effort between Washington County, the City of Lake Elmo, and the City of Oakdale, coordinated through Cooperative and Joint Powers Agreements. Washington County is the lead agency. The project will provide municipal sanitary sewer service to an additional 13 Lake Elmo properties and 7 Oakdale Properties through the extension of the existing Oakdale sanitary sewer system. The estimated one-time unit assessment for sanitary sewer will be levied over 20 years. The base assessment value is $20,500. This unit assessment has been reduced by $3,000 for those properties that require an individual pumping station. The pumping station purchase is included in the unit assessment and the $3,000 assessment deduction provides a set allowance for the pumping station installation. Additional costs in the estimated combined amount of $3,500 would be collected from property owners by the City of Oakdale at the time of connection to sewer. This amount is comprised of various pennitting and connection fees previously established by the Oakdale utility and includes the Met Council SAC fee. Properties will also be directly responsible to pay a private plumbing contractor to make the service connection for their property, from the right-of-way to their home. This cost is property specific and includes the installation of the pumping station if required. • Lake Elmo ordinance requires properties to connect to sanitary sewer service within 2 years. • Once connected, the City of Oakdale will bill on a quarterly basis for ongoing sewer use charges. Under current practice, Oakdale uses the winter quarter water use of the property, as metered from the private well, to determine and bill for annual sewer flows. Street, Drainage, and Trail Improvements: • CSAH 13 (Ideal Avenue/Olson Lake Trail) is a County State Aid Highway. improvements made along CSAH 13 must meet minimum County state aid design standards. The CSAH 13 improvements have been developed and recommended by Washington County after receiving public input. Preliminary plans were approved by both Oakdale and Lake Elmo. Washington County requires City cost participation based on County policy, including permanent and temporary right-of-way acquisition, pedestrian trail improvements, curb and gutter, retaining walls, and storm water pond construction costs. • Residential properties will be assessed on a per unit basis at 30% of the total city cost share for those improvements. The street, drainage, and trail assessment for each parcel on this project is $5,900 for 23 residential properties. The assessment will be levied over a 15-years. FISCAL IMPACT: The estimated total project cost is $5,704,500 with the City cost share estimated to be $670,700. The City share of the street, drainage, and trail improvements is estimated at $455,900 and City share of the sanitary sewer improvements estimated at $214,800. The improvements are proposed to be assessed against the benefitting properties consistent with the City's Special Assessment Policy including proposed assessments in the amount of $135,700 for the street, drainage and trail improvements and $230,500 for the sanitary sewer improvements. RECOMMENDATION: Staff is recommending that the City Council approve Resolution 2017-034 receiving the Feasibility Report and calling for the Public Improvement Hearing to be held on May 2, 2017. Staff is also recommending that the City Council approve Resolution 2017-034 declaring the costs to be assessed and calling Hearing on the Proposed Assessment to also be held on May 2, 2017. The suggested motions to approve these actions are as follows: "Move to adopt Resolution No. 2017-034 Receiving the Feasibility Report for the CSAH 13 (Ideal ,4venue/Olson Lake Trail) Improvements and Calling Hearing on Improvement to be held on May 2, 2017." and "Move to adopt Resolution No. 2017-035 Declaring Cost to be Assessed and Calling Hearing on Proposed Assessment for the CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements to be held on May 2, 2017." ATTACHMENTS:, 1. Resolution No. 2017-034 Receiving the feasibility report for the CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements and calling a hearing on improvements to be held on May 2, 2017. 2. Notice of Hearing on Improvement. 3. Resolution No, 2017-035 Declaring costs to be assessed and calling hearing on proposed assessments for the CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements to be held on May 2, 2017. 4. Notice of Hearing on Proposed Assessment. 5. Project Location Map. 6. Project Schedule. 7. Assessment Roll. 8. Olson Lake Trail Improvements Feasibility Report available for review at City Hall. 1 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-034 A RESOLUTION RECEIVING FEASIBILITY REPORT FOR CSAH 13 (IDEAL AVENUE/OLSON LAKE TRAIL) IMPROVEMENTS AND CALLING HEARING ON IMPROVEMENT WHEREAS, pursuant to City Council authorization, adopted on August 16, 2016, a feasibility report has been prepared by SEH, Inc. for the CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements, and WHEREAS, the feasibility report recommends that benefitting properties be assessed all or a portion of the cost of the improvements pursuant to the city's Special Assessment Policy and Minnesota Statutes, Chapter 429; and WHEREAS, the feasibility report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED, 1. That the City Council will consider the improvements in accordance with the report and the assessments of the abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statues, Chapter 429 at an estimated total project cost of $5,704,500. The estimated project cost to the City is $670,700 with the street, drainage, and trail improvements estimate at $455,900 and the sanitary sewer improvements estimated at $214,800. 2. A public hearing shall be held on such proposed improvements on the 2nd day of May, 2017, in the council chambers of the City Hall at or approximately after 7:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF APRIL, 2017. CITY OF LAKE ELMO By: Mike Pearson (Seal) Mayor ATTEST: Julie Johnson City Clerk Resolution No. 2017-034 CITY OF LAKE ELMO NOTICE OF HEARING ON IMPROVEMENT CSAH 13 (IDEAL AVENUE/OLSON LAKE TRAIL) IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will meet in the council chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, May 2, 2017, to consider the making of the following improvements, pursuant to Minnesota Statutes, Sections 429.011 to 429.111; The improvements consist of the extension of sanitary sewer along CSAH 13 (Ideal Avenue/Olson Lake Trail) between 44'1' Street North and 50'1' Street North including the reconstruction of the existing streets with concrete curb and gutter, installation of storm sewer, and construction of an off -road bituminous trail. Sanitary sewer assessments are proposed for those properties that abut the improvements and receive a service stub as part of the project including 4473, 4497, 4565, 4719, 4751, 4769, 4823, 4849, 4863, 4891, 4911, and 4941 Olson Lake Trail and 7803 50th Street North. The area proposed to be assessed for the street, drainage, and trail improvements include the properties directly abutting and accessing the proposed streets along CSAH 13 between 44th Street North and 50th Street North. The estimated total cost for the project is $5,704,500 with the street, drainage, and trail improvements estimated at $5,344,300 and the sanitary sewer improvements estimated at $360,200. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desiring to be heard with reference to the proposed improvements will be heard at this meeting. DATED: April 4, 2017 BY ORDER OF THE LAKE ELMO CITY COUNCIL Mike Pearson, Mayor (Published in the Oakdale -Lake Elmo Review on April 12 and 19, 2017) CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-035 A RESOLUTION DECLARING COST TO BE ASSESSED AND CALLING HEARING ON PROPOSED ASSESSMENT FOR CSAH 13 (IDEAL AVENUE/OLSON LAKE TRAIL) IMPROVEMENTS WHEREAS, estimated project costs have been calculated for the CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements including street, drainage, trail, and sanitary sewer improvements along CSAH 13 from 44th Street North to 50111 Street North; and WHEREAS, the total cost of the improvements will be $5,704,500. WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll and will maintain said assessment roll on file in the City offices for public inspection. NOW, THEREFORE, BE IT RESOLVED, The portion of the cost of such street, drainage, and trail improvements to be paid by the City is hereby declared to be $320,200, and the portion of the cost to be assessed against benefited property owners is declared to be $135,700. The portion of the cost of such sanitary sewer improvements to be paid by the City is hereby declared to be $0, and the portion of the cost to be assessed against benefited property owners is declared to be $230,500. 3 The City Clerk, with the assistance of the City Engineer, has calculated the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land to be benefited by the improvements, and the Clerk has filed a copy of such proposed assessment in the City offices for public inspection. 4. Assessments shall be payable in equal annual installments extending over 15 years for street, drainage, and trail improvements and 20 years for sanitary sewer improvements, the first of the installments to be payable on or before the first Monday in January, 2018, and shall bear interest at the rate of 4.00 percent per annum from the date of the adoption of the assessment resolution. 5. A public hearing shall be held on the 2nd day of May, 2017, in the Council Chambers of the City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment. All persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 6. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the beatings. Resolution No. 2017-035 1 7. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire assessment is paid before October 31, 2017. A property owner may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 31 or interest will be charged through December 31 of the succeeding year. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTII DAY OF APRIL, 2017. CITY OF LAKE ELMO By: Mike Pearson (Seal) Mayor ATTEST: Julie Johnson City Clerk Resolution No. 2017-035 2 CITY OF LAKE ELMO NOTICE OF HEARING ON PROPOSED ASSESSMENT CSAH 13 (IDEAL AVENUE/OLSON LAKE TRAIL) IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will meet in the Council Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, May 2, 2017, to consider, and possibly adopt, the proposed assessment against abutting property for the CSAH 13 (Ideal Avenue/Olson Lake Trail) Improvements. Adoption by the Council of the proposed assessment may occur at the hearing. The following describes the area proposed to be assessed: Street, drainage, and trail improvements along CSAH 13 (Ideal Avenue/Olson Lake Trail) from, 4411' Street North to 50'11 Street North. Sanitary sewer improvements along CSAH 13 (Ideal Avenue/Olson Lake Trail) from 44th Street North to 5061 Street North. Properties include 4473, 4497, 4565, 4719, 4751, 4769, 4823, 4849, 4863, 4891, 4911, and 4941 Olson Lake Trail and 7803 50'1' Street North. You may at any time prior to certification of the assessment to the county auditor on October 31, 2017, pay the entire assessment on such property to the City Clerk with interest accrued to the date of payment. No interest shall be charged if the entire assessment is paid to the City Clerk prior to October 31, 2017. You may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 31 (date assessment certified to County Auditor) or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the rate of interest that will apply is 4.00 percent per year. Once assessments are certified to the County, the assessments are payable in equal annual installments extending over a period of 15 years for street, drainage and trail improvements and 20 years for sanitary sewer improvements, the first of the installments to be payable on or before the first Monday in January 2018, and will bear interest at the rate of 4.00 percent per annum from the date of adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2017. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The proposed assessment roll is on tile for public inspection at the City Clerk's office. The total amount of the proposed street improvement assessment is $135,700. The total amount of the proposed sanitary sewer improvement assessment is $230,500. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or Clerk. The City Council is authorized in its discretion to defer the payment of an assessment for any homestead property owned by a person for whom it would be a hardship to make payment if the owner is 65 years of age or older and/or the owner is a person retired by virtue of a permanent and total disability or by a person who is a member of the Minnesota National Guard or other military reserves who is ordered into active military service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person's military orders, for whom it would be a hardship to make the payments. The owner must request a deferment of the assessment at or before the public hearing at which the assessment is adopted and make application on forms prescribed by the City Clerk within 30 days after the adoption. Notwithstanding the standards and guidelines established by the City for detennining a hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes Section 435.193. DATED: April 4, 2017 BY ORDER OF THE LAKE ELMO CITY COUNCIL Mike Pearson, Mayor (Published in the Oakdale -Lake Elmo Review on April 12, 2017) \ \ \ i--- ,..-;,,, r--„, --, r 174 !!)-1 77=7.." J \ / ROC4RE: ROO ROC/2 ROO 3535 VAL:R:1\1S REOFFR OR ST, o 55r,e- FILE WI 139299 DATE: 03/14/17 w < 0 cr < 0 L., L- ) 01 LOCATION MAP OLSON LAKE TRAIL IMPROVEMENTS OAKDALE, MINNESOTA EXHIBIT NO. 1 CITY OF LAKE ELMO PROJECT SCHEDULE [SAHI3(Ideal Avenue/Olson Lake Trail) Street,� Drainage, Trail and Sanitary Sewer PROJECT NO. 2OlI12S ENGINEERING, inc. Cara Gehem�P.E. Jack Griffin, P.E. Ryan 5tempsW'P.E. Chad baksun,p.E. 651.300.4261 651.300,4364 651.300.4267 651.300.4283 MAR[H2U17 JULY19,2O16 Council approves CSAH 13 Phase I Municipal Consent. County proceeds with Design. AUGUST l6,ZO16 Council authorizes the preparation of the Feasibility Report. DE[EM8ERlS,20l6 Public Informational Meeting. APR)L4,ZDl7 Council accepts Report and adopts project a»sessrnentpo|icy.[aUsPubUc Improvement and Final Assessment Hearing, APRIL, 2017 County Accepts Contractor Bids. MAY 2,2O17 Public Improvement and Final Assessment Hearing. Council Orders the Imorovement (Requires 4/5 th vote), provides "Concurrence" to award contract. MAY, 2017 Begin Construction. • N0VEK4BER,JO17 Substantial Completion, w ]UNE,ZOl8 Final Completion. CITY OF LAKE ELMO, MN. MARCH 2017 NO. NAME 1 DAVID SOVEREIGN LIVING TRS 2 SOVEREIGN JEFFERY C 3 HILLEREN ANNA-MARIE S & MICHAEL J 4 FLANAGAN PATRICK J & ANNE H 5 HOLM BARBARA E 6 ANDERSON JEANNE M & ANTHONY P NELSON 7 LEAKE JEFFERY R & ELIZABETH A 8 SCHWALBACH JAMES & BEVERLY TRS 9 SCHULTZ CAROLYN A 10 HAIDER ANTHONY J & DIANE M 11 PATRICIA GRAHAM FAMILY TRS 12 HEINS SCOTT & KRISTINE 13 TAYLOR REBECCA M 14 SCHULTZ CHARLES A & MARCIA R ANDERSON 15 BRINK MARY F & THOMAS W 16 FIELDS FAMILY TRS 17 PEPIN ANNALIESE M & BRYAN G MILLER 18 GERGEN JAMES B & ELIZABETH 1 19 KOPPY THOMAS A & JUDITH F 20 KETZNER BRUCE M & BETH A 21 KOSTUCH GREGORY D & PATRICIA M 22 JANET L SCHNEIDER TRS 23 FORSHIER CLAUDE & BARBARA 24 REVOIR HAROLD J & JANE L CSAH 13: STREET, UTILITY, AND DRAINAGE IMPROVEMENTS PRELIMINARY ASSESSMENT ROLL STREET IMPROVEMENTS ADDRESS PID 4415 OLSON LAKE 0902921320030 4405 OLSON LAKE 0902921320022 4455 OLSON LAKE 0902921320021 4473 OLSON LAKE 0902921320001 4497 OLSON LAKE 0802921140059 4535 OLSON LAKE 0802921140006 4545 OLSON LAKE 0802921140061 4555 OLSON LAKE 0802921140052 4565 OLSON LAKE 0802921140066 4575 OLSON LAKE 0802921140067 4635 OLSON LAKE 0802921140005 4655 OLSON LAKE 0802921140072 4671 OLSON LAKE 0802921140071 4709 OLSON LAKE 0802921140070 4719 OLSON LAKE 0802921140069 4751 OLSON LAKE 0802921140065 4769 OLSON LAKE 0802921110011 4823 OLSON LAKE 0802921110012 4849 OLSON LAKE 0802921110001 4863 OLSON LAKE 0802921110019 4891 OLSON LAKE 0802921110005 4911 OLSON LAKE 0802921110006 4941 OLSON LAKE 0802921110004 7803 50TH 0802921110008 TOTAL TOTAL ESSMENT STREET ASSMT SAN SEWER ASMT 5,900.00 5,900.00 5,900.00 23,400.00 23,400.00 5,900.00 5,900.00 5,900.00 23,400.00 5,900.00 5,900.00 5,900.00 5,900.00 5,900.00 23,400.00 23,400.00 23,400.00 23,400.00 23,400.00 23,400.00 23,400.00 23,400.00 26,400.00 17,500.00 366,200.00 5,900,00 5,900.00 5,900,00 5,900.00 $ 5,900.00 $ 5,900,00 5,900.00 5,900,00 5,900.00 $ 5,900.00 5,900.00 5,900.00 5,900.00 5,900.00 5,900.00 $ 5,900.00 $ 5,900.00 $ 5,900,00 $ 5,900.00 $ 5,900.00 $ 5,900,00 $ 5,900,00 $ 5,900.00 $ - $ 35,700.00 17, 500.00 17, 500.00 17, 500.00 17, 500.00 17, 500.00 17,500.00 17, 500.00 17, 500.00 17,500.00 17, 500.00 17, 500.00 20, 500.00 17,500.00 S ... 230, 00.00 T1 IF CITY OF LAKE ELMO STAFF REPORT DATE: April 4, 2017 REGULAR ITEM #: 17 AGENDA ITEM: Comprehensive Plan Advisory Panel SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: In March, the City entered into a contract with SHC to perform the 2040 Comprehensive Plan Update. As part of their proposal, they suggested establishing an Advisory Panel. The Advisory Panel will serve as the principal working group through the Comprehensive Planning process. The Advisory Panel will have a variety of responsibilities, and will be expected to participate and provide feedback throughout the process, with meetings and event attendance mostly occurring between April and November of this year. Representation is proposed as follows: 1-Planning Commission member 1-Parks Commission member 1 -EDA member 1-Environmental Committee member 1-Public Safety Conunittee member 2-4 Public at large, may include high school students and business representatives Staff worked with the identified committees/commissions to select a representative(s). In order to solicit the at large members, notices were placed in the FRESH for several weeks and word of mouth recruitment. ISSUE BEFORE COUNCIL; Who should the Council appoint to the Comp Plan Advisory Conunittee? PROPOSAL: CommissioniConunittee selections are as follows: • Planning Commission: Jess Hartely • Parks Commission: Mary Fricke • EDA: TBD • Environmental Committee: Bev Schwalbach/ Dominic Travis (back up) • Public Safety Committee: Lisa McGinn/Cullen Case (back up) Applications were received from the following public members (listed in order received): • Kathy Weeks • Terry Emerson • Barbara Birschbach • Madison Bergmann • Brooke Knoll • Susan Dunn • George Johnson Neil Krueger Staff would recommend that the commission/committee volunteers be approved as suggested. In addition, staff would recommend the appointment Madison Bergmann and Brooke Knoll as they are students and can provide a perspective not often included in the public participation process. Lastly, Terry Emerson has been appointed to the Planning Commission after submitting this application, staff would not support his appointment to the Advisory Panel since there is already a Planning Commission representative. FISCAL IMPACT: NA OPTIONS: Any of the individuals listed above may be appointed to the Advisory Panel. RECOMMENDATION: "Move to appoint commissiotzkotnatittee representatives listed above and Madison Bergmann, Brooke Knoll, , and to the Comp Plan Advisory Panel. ATTACHMENTS:. None