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HomeMy WebLinkAbout#18 Lions ParkSTAFF REPORT DATE: May 16, 2017 REGULAR ITEM #: 18 MOTION TO: City Council FROM: Kristina Handt, City Administrator AGENDA ITEM: Lions Park Improvements REVIEWED BY: Rob Weldon, Public Works Director Emily Becker, City Planner BACKGROUND: Last September the City Council approved a design contract with Miller Architect for improvements to Lions Park. The Parks Commission has held a series of meetings since last fall to gather more public input and refine the proposed improvements. Through this process, they have worked to develop a general master plan with multiple phases. At their April 17, 2017 meeting, the Parks Commission passed a motion to increase the cost of Phase 1 improvements, as shown in the attached plan P-104 (with the exception of relocating volleyball courts; demolition of existing concessions; and new south parking lot) to $425,000. Council discussed this at their May 9th work session. ISSUE FOR DISCUSSION: Should Council approve plans and authorize advertisement for bids for Lions Park Improvements? PROPOSAL DETAILS/ANALYSIS: P104 Phase I improvements would include re-grading the field and moving it north so that the 45th parallel is along the first base line, a perimeter fence, warning track, infield, dugouts, bullpens, lighting(metal poles), batting cages, relocating the volleyball courts and demolition the art center building. Estimate $404,000 P106 Phase I improvements include re-grading the field in its current location, perimeter fence, warning track, infield, dugouts, bullpens, lighting (wooden poles) and batting cages. Estimate $247,550 Another option would be for the Council to just focus on improving the safety of the field. This would involve at a minimum having staff and a volunteer regrade the field. Other safety concerns mentioned include the limited lighting due to the height of the poles. It should be noted that certain variances might be required for the proposed layout, as some of the proposed structures do not meet City standards. FISCAL IMPACT: The 2016-2020 CIP included $40,000 for grading the field at Lions Park. The 2017-2021 CIP includes $150,000 for improvements to Lions Park. The total request therefore was $190,000. The City’s parkland dedication as of 3/16/17 is $975,417. This does not take in to account the funds ($150,000) approved for Savona Park and other items approved for the 2017-2021 Capital Improvement Plan. Miller’s not to exceed cost is $27,500. In addition, the cost of the survey for the Lions Park was $3,685 (including location of the 45th parallel). This would leave approximately $158,815 available for improvements in the $190,000 budget. Aligning home plate with the 45th parallel would increase the cost of grading by an estimated $39,800, as indicated in the attached price breakdown. The estimated cost of Phase I for Layout P-106 would still exceed the budget for Lions Park as approved in the 2017-2021 CIP by $57,550. OPTIONS: 1) Direct staff to advertise for bids for Phase 1 improvements in the P104 plan 2) Direct staff to advertise for bids for Phase 1 improvements in the P106 plan 3) Amend Phase 1 in either P104 or P106 and direct staff to advertise for bids for those improvements 4) Approve up to $60,000 for staff to complete the field regrading in house 5) Do not make any improvements to Lions Park RECOMMENDATION: Motion to direct staff to advertise for bids for Phase 1 improvements (as amended) in the P106 plan OR Motion to approve up to $60,000 for staff to complete the field regrading in house ATTACHMENTS: • Lions Park Proposed Layout P104 (presented to Parks Commission) • Lions Park Proposed Layout P106 • Price breakdown (Note: The cost estimate compares P-105 to P-106. P-105 was a plan that was presented to Staff on 4/28/17 and not included in the attachments. P-104 was the plan presented to the Parks Commission). 320.251.4109 | 320.251.4693 fx 3335 West St Germain Street PO Box 1228 St Cloud, MN 56302 © Copyright, Miller Architects & Builders, LLC63 - PRESENTATION : Plotted on 4/11/17 at 2:53 PM - /Users/brh/Public/Miller Projects/37003•Lake Elmo LP Baseball Field/LAKE ELMO-PRELIM DN4.pln SHEET NO. P-104 LIONS PARK BASEBALL FIELD FIELD RECONFIGURATION LAKE ELMO, MN 02/20/2016 20'-0"60'-0" 10 ' - 0 " 10 ' - 0 " ICE RINK W/ BOARDS (SEASONAL) 45TH PARALLEL MONUMENT RELOCATE EXISTING VOLLEYBALL COURT NEW VOLLEYBALL COURT NEW 'LIONS PARK' SIGN CAP & REMOVE EXISTING FIRE HYDRANTSCAP & REMOVE EXISTING FIRE HYDRANTS E GV GV H YD GV S 0 0 ° 0 7 ' 4 3 " E 3 4 6 . 6 1 36TH STREET NORTH LA V E R N E A V E N U E N O R T H S89°51'21"W 389.90 S 0 0 ° 0 6 ' 0 6 " W 4 3 1 . 1 6 S75°50'00 " W 1 2 3 . 8 2 S89°23'19"E 91.55 S72°39'0 7 " W 1 8 8 . 4 1 45TH PARALLEL EX. TENNIS COURTS 24 0 ' 250 ' 240'SN A C K S P/A B O O T H DUGOUT DU G O U T BATTING C A G E BATTING C A G E 36 PARKING SPACES 36 PARKING SPACES BLEACHERS BL E A C H E R S MENSWOMENS EX. JUNGLE GYM EX. MERRY GO ROUNDEX. BASKETBALL COURT EX . B I T U M I N O U S P A T H BULLPEN BU L L P E N SW I N G S E T WARM-UP AREA BLE A C H E R SBL E A C H E R S GR A V E L P A T H GRAVEL PATH POLLINATOR GARDENS WELCOME CORNER PICNIC PAVILLION PROPOSED BITUMINOUS PATH (BY CITY) GR A V E L P A T H PARK LAWN PARK LAWN R A I N G A R D E N BLEACHERS PHASE I: BASEBALL FIELD • RE-GRADE FIELD • PERIMETER FENCE • GRAVEL WARNING TRACK • GRAVEL INFIELD • DUGOUT • BULLPENS • UPDATED LIGHTING RELOCATE VOLLEYBALL COURTS DEMO EXISTING CONCESSIONS NEW SOUTH PARKING LOT PHASE II: CONCESSIONS & RESTROOMS DEMO EXISTING ARTS HOUSE NEW NORTH PARKING LOT PHASE III: NW CORNER • NEW PICNIC PAVILION • POLLINATOR GARDENS • WELCOME SIGN • WALKING PATHS H YD PLANTED AREA RELOCATE, ABANDON, OR BURY OVERHEAD POWER-LINES AS NEEDED 0 10'20'40' 1" = 20'1 BASEBALL FIELD RECONFIGURATION NORTH 320.251.4109 | 320.251.4693 fx 3335 West St Germain Street PO Box 1228 St Cloud, MN 56302 © Copyright, Miller Architects & Builders, LLC63 - PRESENTATION : Plotted on 5/3/17 at 7:45 PM - /Users/brh/Public/Miller Projects/37003•Lake Elmo LP Baseball Field/Lake Elmo Lions Park Baseball Field_Site Plan_DN6.pln SHEET NO. P-106 LIONS PARK BASEBALL FIELD FIELD RECONFIGURATION LAKE ELMO, MN 05/03/2017 18 ' - 0 " 22 ' - 0 " 36 ' - 0 " 11 ' - 0 " 24'-0"99'-0" 11 STALLS 24'-0" 60'-0" 46'- 0 " R 50'-0" ICE RINK W/ BOARDS (SEASONAL) 45TH PARALLEL MONUMENT RELOCATE EXISTING VOLLEYBALL COURT NEW VOLLEYBALL COURT NEW 'LIONS PARK' SIGN E GV GV H YD GV S 0 0 ° 0 7 ' 4 3 " E 3 4 6 . 6 1 36TH STREET NORTH LA V E R N E A V E N U E N O R T H S89°51'21"W 389.90 S 0 0 ° 0 6 ' 0 6 " W 4 3 1 . 1 6 S75°50'00 " W 1 2 3 . 8 2 S89°23'19"E 91.55 S72°39'0 7 " W 1 8 8 . 4 1 45TH PARALLEL EX. TENNIS COURTS 25 0 ' 250 ' 250' DUGOUT DU G O U T BATTING C A G EBATTING C A G E 33 PARKING SPACES 11 PARKING SPACES BLEACHERS BL E A C H E R S EX. JUNGLE GYM EX. MERRY GO ROUNDEX. BASKETBALL COURT EX . B I T U M I N O U S P A T H BULLPEN BU L L P E N SW I N G S E T WARM-UP AREA BL E A C H E R S GR A V E L P A T H GRAVEL PATH POLLINATOR GARDENS WELCOME CORNER PICNIC PAVILION PROPOSED BITUMINOUS PATH (BY CITY) GR A V E L P A T H PARK LAWN PARK LAWN R A I N G A R D E N PHASE I: BASEBALL FIELD • RE-GRADE FIELD • PERIMETER FENCE • GRAVEL WARNING TRACK • GRAVEL INFIELD • DUGOUT • BULLPENS • UPDATED LIGHTING PHASE II: RENOVATE EXIST. CONCESSION & RESTROOM NEW SOUTH PARKING LOT DEMO EXISTING ARTS HOUSE RELOCATE VOLLEYBALL COURTS PHASE III: NEW NORTH PARKING LOT NEW WARMING HOUSE/PAVILION NW CORNER • NEW PICNIC PAVILION • POLLINATOR GARDENS • WELCOME SIGN • WALKING PATHS H YD RELOCATE, ABANDON, OR BURY OVERHEAD POWER-LINES AS NEEDED WARMING HOUSE/ PAVILION EXISTING CONCESSIONS/ RESTROOMS BLEACHERSPA BOOTH 0 10'20'40' 1" = 20'1 BASEBALL FIELD RECONFIGURATION NORTH Concept Estimate: 7/28/17 Masterplan Estimate (P-105): 4/28/17 Adjusted Masterplan Estimate (P-106): 5/3/17 Baseball Field Baseball Field Baseball Field Re-grade $34,100 Re-grade $120,500 (------------->Re-grade Breakdown:4/28/17 5/3/17 Re-grade $80,700 Perimeter Fence $22,000 Perimeter Fence $28,200 Surveying & Staking $8,000 $4,000 Perimeter Fence $28,200 Warning Track $10,000 Strip Sod, Import Fill, Regrade $33,000 $33,000 Warning Track $10,000 Infield $13,200 Infield $10,000 Demo Fence $1,200 $1,200 Infield $10,000 Dugouts $24,750 Dugouts $20,000 Remove Trees $3,500 $0 Dugouts $20,000 Bullpens $3,000 Erosion Control $5,000 $5,000 Bullpens $3,000 Lighting $170,000 Relocate Power Lines $10,000 $1,500 Lighting $85,000 Batting Cages $5,500 Batting Cages $22,300 Irrigation $14,000 $14,000 Batting Cages $10,650 $384,000 Landscape, Sod $22,000 $22,000 $247,550 Irrigation $6,600 Sidewalk (concrete)$13,770 $0 Relocate Volleyball $5,000 Misc. $10,030 $0 PHASE I Total:$247,550 Demo Ex. Arts Bldg.$15,000 $120,500 $80,700 Bleachers $19,800 Relocate Volleyball (Move to Phase II)$5,000 Demo Ex. Arts Bldg.(Move to Phase II)$15,000 PHASE I Total:$404,000 Demo Ex. Conc./RR $4,000 Renovate Conc./RR $20,000 South Parking Lot $32,000 South Parking Lot $16,000 PA Booth $11,000 Concesssions/RR/PA Booth $120,000 PA Booth w/ Bleacher $15,000 Concession (re-paint)$1,000 PHASE II Total:$156,000 PHASE II Total:$71,000 Total:$137,950 North Parking Lot $22,000 North Parking Lot $22,000 Picnic Pavilion $21,000 Picnic Pavilion $21,000 Gardens $10,000 Gardens $10,000 Welcome Sign $500 Welcome Sign $500 Pavilion/Warming House $25,000 Pavilion/Warming House $25,000 Walking Paths $8,500 Walking Paths $8,500 PHASE III Total:$87,000 PHASE III Total:$87,000 PHASE I-III Total:$647,000 PHASE I-III Total:$405,550 Total General Req's $22,250 Total General Req's $22,250 Total Contingency $30,000 Total Contingency $30,000 Total Construction Fee $47,000 Total Construction Fee $47,000 Arch & Eng. Fees $39,750 Arch & Eng. Fees $39,750 $139,000 $139,000 GRAND TOTAL:$786,000 GRAND TOTAL:$544,550 LION'S PARK BASEBALL FIELD