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Home My WebLink About#20 2017 Street Improvements Accept Bids STAFF REPORT DATE: May 16, 2017 REGULAR ITEM #: 20 AGENDA ITEM: 2017 Street Improvements – Accept Bids and Award Contract SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director Chad Isakson, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the 2017 Street Improvements? BACKGROUND: On January 17, 2017, following a Public Improvement Hearing, the City council ordered the improvements and preparation of the plans and specifications for the 2017 Street Improvements. The improvements include the rehabilitation of residential streets located in 4 separate subdivisions, including Fox Fire Estates, Springborns Green Acres, Judith Mary Manor and Rolling Hills Estates. The street improvements include approximately 2.3 miles of local streets consisting of 55th Street North, from Demontreville Trail North to 57th Street North; 57th Street North, from Julep Way North to Keats Avenue North; Jamaca Avenue North, from 55th Street North to Jamaca Boulevard North; and Jamaca Boulevard North, from 55th Street North to Jamaca Avenue North. The improvements include a full depth reclamation of the existing pavement with the installation of new concrete curb and gutter and a new bituminous surface. Drainage improvements have been incorporated into the project to include storm sewer system replacement and drainage upgrades to prevent water from standing on or along the new street pavements. With the addition of one new 700 foot storm sewer run to correct a reoccurring drainage problem along 55th Street North, the scope of improvements remains consistent with the approved feasibility report which was adopted by the City Council on December 6, 2016. PROPOSAL DETAILS/ANALYSIS: Bids were received, publicly opened, and read aloud on Friday, May 5, 2017. The City’s design consultant has prepared and attached a Tabulation of Bids and a letter of recommendation for the award of the contract. The City received 4 bids for this project, with Hardrives, Inc. providing the lowest bid in the amount of $1,038,206.14. Contractor references for Hardrives, Inc. were reviewed and verified. The City Engineer and his consultant are therefore recommending that the Council award the contract to the lowest responsible bidder, Hardrives, Inc. as outlined in the attached letter. As a part of this award staff is requesting Council to provide the City Administrator authorization to enter into a material testing contract in the not-to-exceed amount of $30,000. This amount is budgeted in the total cost figures presented below and are necessary to complete the project. FISCAL IMPACT: Approval of this resolution commits the council to enter into a construction contract for the project with a construction contract amount of $1,038,206.14. The estimated total cost for the 2017 Street improvements is $1,300,000. The improvements are proposed to be assessed against the benefitting properties consistent with the City’s Special Assessment Policy. RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2017-052, thereby accepting bids and awarding a contract to Hardrives, Inc., in the amount of $1,038,206.14, for the 2017 Street Improvements. Staff is also recommending that the City Council authorize the City Administrator to enter into a material testing contract in the not-to-exceed amount of $30,000. The recommended motion for this action is as follows: “Move to approve Resolution No. 2017–052, accepting bids and awarding a contract to Hardrives Inc., in the amount of $1,038,206.14 for the 2017 Street Improvements; and to authorize the City Administrator to enter into a material testing contract in the not-to-exceed amount of $30,000.” ATTACHMENTS: 1. Resolution No. 2017-052 Accepting bids and Awarding a Contract for the 2017 Street Improvements. 2. Engineer’s Letter of Award Recommendation and Tabulation of Bids. 3. Project Schedule. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2017-052 A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE 2017 STREET IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for the 2017 Street Improvements, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittal were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, Hardrives Inc., for the amount of $1,038,206.14. NOW, THEREFORE, BE IT RESOLVED, 1. That the Mayor and City Clerk and hereby authorized and directed to enter into a Contract in the accordance with the above ordered Project, in the amount of the Contractor’s lowest responsible bid, and according to the plans and specifications thereof approved by the City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF MAY, 2017. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk TABULATION OF BIDS 2017 STREET IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA BIDS OPENED: MAY 5, 2017 AT 10:00 AM CITY PROJECT NO. 2016-135 TKDA PROJECT NO. 16347.000 UNIT TOTAL UNIT TOTAL UNIT TOTAL DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT BASE BID: GENERAL: 1 MOBILIZATION 1 LS 4,226.26$ 4,226.26$ 30,000.00$ 30,000.00$ 36,200.00$ 36,200.00$ 2 TRAFFIC CONTROL 1 LS 1,890.12$ 1,890.12$ 5,325.32$ 5,325.32$ 1,820.00$ 1,820.00$ 3 SILT FENCE 180 LF 2.63$ 473.40$ 3.09$ 556.20$ 1.95$ 351.00$ 4 INLET PROTECTION 39 EA 90.00$ 3,510.00$ 75.15$ 2,930.85$ 95.90$ 3,740.10$ 5 CLEAR TREE 11 EA 231.01$ 2,541.11$ 144.20$ 1,586.20$ 232.00$ 2,552.00$ 6 GRUB TREE 11 EA 126.01$ 1,386.11$ 123.60$ 1,359.60$ 232.00$ 2,552.00$ 7 IMPORT AND PLACE TOPSOIL BORROW 2,080 CY 10.00$ 20,800.00$ 26.34$ 54,787.20$ 29.70$ 61,776.00$ 8 SODDING 10,330 SY 4.40$ 45,452.00$ 4.33$ 44,728.90$ 4.55$ 47,001.50$ 9 SEED, MULCH, & FERTILIZER 2,140 SY 1.95$ 4,173.00$ 0.67$ 1,433.80$ 0.43$ 920.20$ 10 REINSTALL PROPERTY CORNER 10 EA 472.53$ 4,725.30$ 391.40$ 3,914.00$ 370.00$ 3,700.00$ SUBTOTAL GENERAL 89,177.30$ 146,622.07$ 160,612.80$ STORM SEWER IMPROVEMENTS: 1 REMOVE & DISPOSE OF EXISTING STORM SEWER (ALL SIZES AND TYPES, INCL. END SECTIONS) 281 LF 5.25$ 1,475.25$ 10.30$ 2,894.30$ 19.30$ 5,423.30$ 2 REMOVE & DISPOSE OF EXISTING STORM SEWER STRUCTURE 12 EA 420.02$ 5,040.24$ 278.10$ 3,337.20$ 528.00$ 6,336.00$ 3 REMOVE & DISPOSE OF ENERGY DISSIPATION STRUCTURE 1 EA 420.02$ 420.02$ 844.60$ 844.60$ 680.00$ 680.00$ 4 REMOVE CATCH BASIN CASTING 13 EA 159.82$ 2,077.66$ 132.18$ 1,718.34$ 127.00$ 1,651.00$ 5 R-3067 CATCH BASIN CASTING 13 EA 659.11$ 8,568.43$ 541.59$ 7,040.67$ 811.00$ 10,543.00$ 6 12" RCP STORM SEWER PIPE 66 LF 31.50$ 2,079.00$ 38.11$ 2,515.26$ 39.80$ 2,626.80$ 7 15" RCP STORM SEWER PIPE 1,773 LF 32.55$ 57,711.15$ 40.17$ 71,221.41$ 42.70$ 75,707.10$ 8 18" RCP STORM SEWER PIPE 20 LF 60.90$ 1,218.00$ 77.25$ 1,545.00$ 46.70$ 934.00$ 9 15" FLARED END SECTION 5 EA 945.06$ 4,725.30$ 1,019.70$ 5,098.50$ 1,080.00$ 5,400.00$ 10 18" FLARED END SECTION 1 EA 2,205.12$ 2,205.12$ 1,545.00$ 1,545.00$ 1,160.00$ 1,160.00$ 11 CATCH BASIN TYPE 404 4 EA 1,732.60$ 6,930.40$ 2,369.00$ 9,476.00$ 2,590.00$ 10,360.00$ 12 CATCH BASIN/MANHOLE TYPE 406 17 EA 2,058.11$ 34,987.87$ 3,090.00$ 52,530.00$ 3,110.00$ 52,870.00$ HARDRIVES, INC. VALLEY PAVING, INC PARK CONSTRUCTION COMPANY Page 1 TABULATION OF BIDS 2017 STREET IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA BIDS OPENED: MAY 5, 2017 AT 10:00 AM CITY PROJECT NO. 2016-135 TKDA PROJECT NO. 16347.000 UNIT TOTAL UNIT TOTAL UNIT TOTAL DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT HARDRIVES, INC. VALLEY PAVING, INC PARK CONSTRUCTION COMPANY 13 RIP RAP INCL. GEOTEXTILE 39 CY 89.25$ 3,480.75$ 89.61$ 3,494.79$ 90.60$ 3,533.40$ 14 GRADE TO DRAIN 220 LF 17.85$ 3,927.00$ 22.66$ 4,985.20$ 22.70$ 4,994.00$ SUBTOTAL STORM SEWER IMPROVEMENTS 134,846.19$ 168,246.27$ 182,218.60$ STREET IMPROVEMENTS: 1 SAWCUT BITUMINOUS OR CONCRETE 310 LF 1.00$ 310.00$ 4.29$ 1,329.90$ 5.45$ 1,689.50$ 2 REMOVE & DISPOSE OF EXISTING CONCRETE CURB AND GUTTER, ALL TYPES 130 LF 1.65$ 214.50$ 10.13$ 1,316.90$ 12.20$ 1,586.00$ 3 REMOVE & DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY) 680 SY 4.12$ 2,801.60$ 6.81$ 4,630.80$ 7.70$ 5,236.00$ 4 REMOVE & DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAY) 220 SY 7.49$ 1,647.80$ 12.55$ 2,761.00$ 9.90$ 2,178.00$ 5 RECLAIM EXISTING BITUMINOUS AND BASE MATERIALS (8" DEPTH INCL. BIT. CURB) (P) 41,776 SY 1.35$ 56,397.60$ 0.60$ 25,065.60$ 0.67$ 27,989.92$ 6 HAUL OUT EXCESS RECLAIMED MATERIAL (LV)4,062 CY 9.47$ 38,467.14$ 7.93$ 32,211.66$ 13.20$ 53,618.40$ 7 2' AGGREGATE SHOULDERING 3,174 LF 1.01$ 3,205.74$ 1.23$ 3,904.02$ 0.97$ 3,078.78$ 8 SUBGRADE CORRECTION 370 CY 0.01$ 3.70$ 26.31$ 9,734.70$ 33.10$ 12,247.00$ 9 SUBGRADE PREPARATION OF RECLAIMED SURFACE (P) 121 RS 250.00$ 30,250.00$ 75.00$ 9,075.00$ 132.00$ 15,972.00$ 10 BITUMINOUS DRIVEWAY PAVEMENT 893 SY 18.00$ 16,074.00$ 18.82$ 16,806.26$ 22.20$ 19,824.60$ 11 BITUMINOUS NON-WEARING COURSE 4,380 TN 48.75$ 213,525.00$ 47.63$ 208,619.40$ 46.70$ 204,546.00$ 12 BITUMINOUS WEARING COURSE 3,290 TN 51.45$ 169,270.50$ 52.56$ 172,922.40$ 50.50$ 166,145.00$ 13 BITUMINOUS MATERIAL FOR TACK COAT 2,020 GAL 1.25$ 2,525.00$ 1.34$ 2,706.80$ 1.55$ 3,131.00$ 14 SAW AND SEAL STREET (40' INTERVALS)9,560 LF 2.60$ 24,856.00$ 2.35$ 22,466.00$ 2.30$ 21,988.00$ 15 CONCRETE CURB AND GUTTER, ALL TYPES 20,997 LF 10.25$ 215,219.25$ 10.42$ 218,788.74$ 10.20$ 214,169.40$ 16 6" CONCRETE FLUME (ALL TYPES)3 EA 523.98$ 1,571.94$ 515.00$ 1,545.00$ 505.00$ 1,515.00$ 17 6" CONCRETE DIRVEWAY PAVEMENT 220 SY 50.61$ 11,134.20$ 54.40$ 11,968.00$ 53.40$ 11,748.00$ 18 4" PERFORATED PVC EDGE DRAIN 2,000 LF 9.60$ 19,200.00$ 18.54$ 37,080.00$ 7.05$ 14,100.00$ 19 DRAINTILE CLEANOUT 20 EA 230.00$ 4,600.00$ 216.30$ 4,326.00$ 243.00$ 4,860.00$ 20 MANHOLE UPPER SECTION REHABILITATION 2 EA 1,454.34$ 2,908.68$ 3,708.00$ 7,416.00$ 1,730.00$ 3,460.00$ SUBTOTAL STREET IMPROVEMENTS 814,182.65$ 794,674.18$ 789,082.60$ TOTAL BASE BID 1,038,206.14$ 1,109,542.52$ 1,131,914.00$ Page 2 PROJECT SCHEDULE CITY OF LAKE ELMO 2017 STREET IMPROVEMENTS PROJECT NO. 2016.135 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 MARCH 2017 OCTOBER 4, 2016 Council authorizes Feasibility Report. DECEMBER 6, 2016 Presentation of Feasibility Report. Council accepts Report and calls Hearing. Authorizes Design Survey. JANUARY 17, 2017 Public Improvement Hearing. Council Orders the Improvement and orders the preparation of Plans and Specifications (Requires 4/5th vote). APRIL 4, 2017 Council approves Plans and Specifications and orders Advertisement for Bids. MAY 5, 2017 Receive Contractor Bids. MAY 16, 2017 Council accepts Bids and awards Contract. JUNE 12, 2017 Conduct Pre‐Construction Meeting and issue Notice to Proceed.  SEPTEMEBER 22, 2017 Substantial Completion.  OCTOBER 27, 2017 Final Completion.