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HomeMy WebLinkAbout#20 2017 Streets - revised memo STAFF REPORT DATE: May 16, 2017 REGULAR ITEM #: 20 AGENDA ITEM: 2017 Street Improvements – Accept Bids and Award Contract SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director Chad Isakson, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the 2017 Street Improvements? BACKGROUND: On January 17, 2017, following a Public Improvement Hearing, the City council ordered the improvements and preparation of the plans and specifications for the 2017 Street Improvements. The improvements include the rehabilitation of residential streets located in 4 separate subdivisions, including Fox Fire Estates, Springborns Green Acres, Judith Mary Manor and Rolling Hills Estates. The street improvements include approximately 2.3 miles of local streets consisting of 55th Street North, from Demontreville Trail North to 57th Street North; 57th Street North, from Julep Way North to Keats Avenue North; Jamaca Avenue North, from 55th Street North to Jamaca Boulevard North; and Jamaca Boulevard North, from 55th Street North to Jamaca Avenue North. The improvements include a full depth reclamation of the existing pavement with the installation of new concrete curb and gutter and a new bituminous surface. Drainage improvements have been incorporated into the project to include storm sewer system replacement and drainage upgrades to prevent water from standing on or along the new street pavements. With the addition of one new 700 foot storm sewer run to correct a reoccurring drainage problem along 55th Street North, the scope of improvements remains consistent with the approved feasibility report which was adopted by the City Council on December 6, 2016. PROPOSAL DETAILS/ANALYSIS: Bids were received, publicly opened, and read aloud on Friday, May 5, 2017. The City’s design consultant has prepared and attached a Tabulation of Bids and a letter of recommendation for the award of the contract. The City received 4 bids for this project, with Hardrives, Inc. providing the lowest bid in the amount of $1,038,206.14. Contractor references for Hardrives, Inc. were reviewed and verified. The City Engineer and his consultant are therefore recommending that the Council award the contract to the lowest responsible bidder, Hardrives, Inc. as outlined in the attached letter. As a part of this award staff is requesting Council to provide the City Administrator authorization to enter into a material testing contract in the not-to-exceed amount of $30,000 and to approve a supplemental task order with TKDA to provide construction observation services for this project in an amount not to exceed $43,000. These amounts have been budgeted in the total cost figures presented below and are necessary to complete the project. FISCAL IMPACT: Approval of this resolution commits the council to enter into a construction contract for the project with a construction contract amount of $1,038,206.14. The estimated total cost for the 2017 Street improvements is $1,300,000. The improvements are proposed to be assessed against the benefitting properties consistent with the City’s Special Assessment Policy. RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2017-052, thereby accepting bids and awarding a contract to Hardrives, Inc., in the amount of $1,038,206.14, for the 2017 Street Improvements. Staff is also recommending that the City Council authorize the City Administrator to enter into a material testing contract in the not-to-exceed amount of $30,000 and to approve a supplemental task order with TKDA to provide construction observation services in an amount not to exceed $43,000. The recommended motion for this action is as follows: “Move to approve Resolution No. 2017–052, accepting bids and awarding a contract to Hardrives Inc., in the amount of $1,038,206.14 for the 2017 Street Improvements; and to authorize the City Administrator to enter into a material testing contract in the not-to-exceed amount of $30,000 and to approve a supplemental task order with TKDA to provide construction observation services in an amount not to exceed $43,000.” ATTACHMENTS: 1. Resolution No. 2017-052 Accepting bids and Awarding a Contract for the 2017 Street Improvements. 2. Engineer’s Letter of Award Recommendation and Tabulation of Bids. 3. Project Schedule.