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HomeMy WebLinkAbout# 20 Janero Ave N. Street Improvment - Receive and Consider Petition STAFF REPORT DATE: June 20, 2017 REGULAR ITEM #: 20 AGENDA ITEM: Janero Avenue North – Accept Petition and Consider Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director Chad Isakson, Assistance City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept a petition to complete street improvements along Janero Avenue North and to accept the improved street as publically owned and maintained? BACKGROUND: Janero Avenue North, from 31st Street to the south dead end, is an unimproved gravel roadway with no defined drainage system and is privately owned and maintained. There are 6 residential properties with direct driveway access to Janero Avenue along with one vacant platted property. The street is largely single sided on the west with a 20 acre Outlot along the east side that is owned by the Farms of Lake Elmo homeowners association. The Outlot contains the Farms of Lake Elmo community drainfield and the HOA gains maintenance access to the drainfield from Janero Avenue. In 2006, the City extended municipal water service along Janero Avenue as part of the Tablyn Park-Lake Elmo Heights Watermain Extension Improvements. The City has a drainage and utility easement for the purpose of maintaining the 8-inch diameter public watermain. PROPOSAL DETAILS/ANALYSIS: In May 2017, the City received a petition requesting Janero Avenue to be paved and for the City to assume the road as a publically owned street. The petition is dated April 31, 2017 and is signed by 4 property owners, consisting of 50% of the abutting parcels. The petition requests a simple blacktop road, no extra curbing/gutters, and within a reasonable price. Engineering and Public Works have completed a field review of the existing roadway conditions to determine the minimum scope of improvements necessary for staff to recommend City ownership. The minimum recommended improvements are outlined below and a high level cost estimate for these improvements was determined to be approximately $170,000 excluding easement/right-of-way acquisition. • Janero Avenue should be reconstructed to provide a minimum aggregate roadway base supported by a 12-inch granular subbase; then paved with 3.5-inches of bituminous. • The street would be constructed to a 24-foot width with a 45-foot cul-de-sac to support emergency vehicle and maintenance access. • Concrete curb and gutter is recommended to minimize adjacent property impacts and to direct roadway runoff to two separate discharge locations, one on the north end and one at 31st Street. • The improvements would likely trigger City ordinance and VBWD rules for storm water treatment and retention requiring infiltration basins, however minimal storm sewer appears to be needed due to the roadway topography. • Staff recommends that the improvements only be considered under the condition that all easement and right-of-way acquisition needed for the project be dedicated at no cost to the City. Easements would likely be required from the Farms of Lake Elmo HOA. Should the City Council wish to accept the petition and to consider accepting the street as publically owned and maintained, it is recommended that Council direct staff to meet with the impacted property owners to present the City’s position regarding the minimum scope of improvements and expected level of assessment should the project go forward. If the property owners are agreeable to the City’s position then staff would further recommend that any such project be scheduled in the Capital Improvement Program to be constructed in 2019. This would defer the completion of the feasibility report for the Janero Avenue improvements until the 2019 Street Improvement feasibility report is authorized. It should be noted that more detailed analysis completed for the feasibility report may present information that would change the City’s or property owner’s support for the project at that time. Staff would respectfully request Council direction in regards to the following areas: • Affirm staff recommendations for the minimal scope of improvements for a City owned and maintained street, or amend as desired. • Provide direction regarding the proposed property assessments that should be levied for these improvements. Staff can present a few example assessment calculations at the meeting for discussion. • Provided direction regarding any additional considerations regarding this proposal. FISCAL IMPACT: Unknown at this time. Capital cost participation by the City and ongoing maintenance costs have not yet been estimated and are dependent on the scope of work to be completed and assessment methodology selected. RECOMMENDATION: Staff is recommending that the City Council direct staff to meet with the property owners along Janero Avenue and the Farms of Lake Elmo HOA to present the City’s position regarding the scope of improvements, expected assessments, and other considerations to proceed with the improvement of Janero Avenue North and acceptance as a Public street. The recommended motion for this action is as follows: Move to direct staff to meet with the impacted property owners to present the City’s position regarding the scope of improvements, expected assessments, and other considerations to proceed with the improvement of Janero Avenue North and acceptance as a Public street.” ATTACHMENTS: 1. Petition for Local Improvements from Janero Avenue North, dated April 31, 2017. 2. Project Location Map. 3045 9941 9495 94479 3 4 5 9521 9 3 4 3 9434 9018 2850 9078 9517 9523 9098 91819038 3 0 5 2 9046 9095 9350 9141 9148 3023 9077 3014 2955 2 9 9 8 2877 2 9 7 8 2 9 8 4 9066 2971 2972 2 9 8 7 2 9 9 5 2962 2 9 9 2 2965 2959 2 9 4 9 2 9 7 9 2970 2950 9 0 5 1 3010 3030 2966 3053 2940 2904 9519 2990 9224 95 24 2909 3004 2994 9198 2991 2935 8866 9260 9240 9202 Created on 6/13/2017 This drawing is the result of the compilation and reproductionof land records as they appear in various Washington Countyoffices. The drawing should be used for reference purposes only. Washington County is not responsible for anyinaccuracies. MAP FOR REFERENCE ONLYNOT A LEGAL DO CUMENT 0 450 900225 Feet