HomeMy WebLinkAbout# 05 Downtown Phase 2 CA Payment No.2
STAFF REPORT
DATE: June 6, 2017
CONSENT
ITEM #: 5
AGENDA ITEM: Downtown Phase 1 & 2 Improvements – Approve Phase 1 Final Reconciliation
Payment and Approve Phase 2 Cooperative Agreement Payment No. 2
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Krintina Handt, City Administrator
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Invoice No. 4 for the Downtown Street,
Drainage and Utility Improvement Projects (Phase 1 reconciliation payment and Phase 2, Payment No.
2)?
BACKGROUND, PROPOSAL DETAILS/ANALYSIS: In July 2016, the City of Lake Elmo entered
into Cooperative Agreement No. 10196 with Washington County for the cost sharing of the Downtown
Phase 1 and Phase 2 Improvements. In accordance with the agreement payment schedule, Washington
County has submitted Invoice No. 4 in the amount of $3,567,143.28. The amount requested reflects a
decrease of $103,820.12 from the Phase 1 Improvements to reconcile final project costs. The Phase 2
invoice amount is $3,670,963 and reflects an estimate at project completion. This amount is $136,191 less
than the cost identified in the cooperative agreement. The invoice has been reviewed and payment is
recommended in the amount requested.
FISCAL IMPACT: No additional fiscal impact. Payment is proposed in accordance with Cooperative
Agreement No. 10196 with Washington County including final reconciliation for the Downtown Phase 1
Improvements and partial payment No. 2 for the Downtown Phase 2 Improvements.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, payment to Washington County in the amount of $3,567,143.28 which includes a $103,820.12
credit for the Phase 1 Improvements final reconciliation and $3,670.963.40 for partial payment No. 2 for
the Downtown Phase 2 Improvements. If removed from the consent agenda, the recommended motion for
the action is as follows:
“Move to approve payment to Washington County in the amount of $3,567,143.28 for Final credit for
the Phase 1 Improvements and for partial payment No. 2 for the Downtown Phase 2 Improvements in
accordance with Invoice #4 attached and per Section G.2 of Cooperative Agreement No. 10196.”
ATTACHMENTS:
1. Washington County Invoice No. 120204 and supporting detail.
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