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HomeMy WebLinkAbout09 - Old Village Phase 3 - Pay Request No. 1STAFF REPORT DATE: July 18, 2017 CONSENT ITEM #: AGENDA ITEM: Old Village Phase 3: Street, Drainage, and Utility Improvements – Pay Request No. 1 SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Krintina Handt, City Administrator Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the Old Village Phase 3: Street, Drainage, and Utility Improvements? BACKGROUND: Douglas-Kerr Underground, LLC was awarded a construction contract on May 16, 2017 to complete the Old Village Phase 3: Street, Drainage, and Utility Improvements. The substantial completion date for the project is October 20, 2017. PROPOSAL DETAILS/ANALYSIS: Douglas-Kerr Underground, LLC, has submitted Partial Pay Request No. 1 in the amount of $186,194.20. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $9,799.69. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 1 for the Old Village Phase 3: Street, Drainage, and Utility Improvements project. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 1 to Douglas-Kerr Underground, LLC in the amount of $186,194.20 for the Old Village Phase 3: Street, Drainage, and Utility Improvements project”. ATTACHMENTS: 1.Partial Pay Estimate No. 1. 9 PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. PERIOD OF ESTIMATE TO PROJECT OWNER:CONTRACTOR: 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 8. Previous Payments 9. Amount Due (6‐7‐8) *Detailed Breakdown Attached START DATE:ON SCHEDULE SUBSTANTIAL COMPLETION:X FINAL COMPLETION: ENGINEER'S CERTIFICATION:FOCUS ENGINEERING, Inc. DATE CONTRACTOR'S CERTIFICATION:CONTRACTOR DATE APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA DATE DATE BY BY YES NO The undersigned Contractor certifies that to the best of their  knowledge, information and belief the work covered by this payment  estimate has been completed in accordance with the contract  documents, that all amounts have been paid by the contractor for  work for which previous payment estimates was issued and payments  received from the owner, and that current payment shown herein is  now due. The undersigned certifies that the work has been reviewed and to the  best of their knowledge and belief, the quantities shown in this  estimate are correct and the work has been performed in accordance  with the contract documents. ENGINEER BY 5/16/2017 6/30/2018 REVISED DAYS REMAINING 410 0 365 10/20/2017 ORIGINAL DAYS CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY 1 6/30/20175/18/2017FROM OLD VILLAGE PHASE 3 IMPROVEMENTS PROJECT NO. 2016.133 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER DOUGLAS‐KERR UNDERGROUND, LLC 2142 330TH AVE MORA, MN 55051 ATTN: DENNY DOUGLAS CONTRACT TIME TOTALS $0.00 $16,586.70 $186,194.20 NET CHANGE ($16,586.70) $9,799.695.0% $0.00 $0.00 $195,993.90 1 7/5/2017 $16,586.70 $1,559,452.45 $195,993.90 No.Approval  Date Amount $1,576,039.15 Additions Deductions ‐$16,586.70 7/10/2017 FOCUS Engineering, inc.PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 1 OLD VILLAGE PHASE 3 IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2016.133 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 LS 1 $58,045.95 $58,045.95 0.50 $29,022.98 0.50 $29,022.98 2 ACRE 1.15 $6,000.00 $6,900.00 0.50 $3,000.00 0.50 $3,000.00 3 TREE 42 $200.00 $8,400.00 22 $4,400.00 22 $4,400.00 4 LF 2884 $1.20 $3,460.80 619 $742.80 619 $742.80 5 LF 144 $11.45 $1,648.80 0 $0.00 0 $0.00 6 LF 440 $3.00 $1,320.00 100 $300.00 100 $300.00 7 EACH 1 $450.00 $450.00 0 $0.00 0 $0.00 8 SY 10246 $1.10 $11,270.60 3,600 $3,960.00 3,600 $3,960.00 9 SY 765 $3.75 $2,868.75 0 $0.00 0 $0.00 10 SY 300 $6.25 $1,875.00 0 $0.00 0 $0.00 11 EACH 3 $260.00 $780.00 0 $0.00 0 $0.00 12 EACH 14 $90.00 $1,260.00 0 $0.00 0 $0.00 13 EACH 6 $450.00 $2,700.00 1 $450.00 1 $450.00 14 LF 240 $3.50 $840.00 0 $0.00 0 $0.00 15 LF 610 $2.75 $1,677.50 0 $0.00 0 $0.00 16 LF 200 $27.00 $5,400.00 80 $2,160.00 80 $2,160.00 17 LF 100 $24.00 $2,400.00 0 $0.00 0 $0.00 18 EACH 8 $35.00 $280.00 0 $0.00 0 $0.00 19 EACH 5 $160.00 $800.00 0 $0.00 0 $0.00 20 EACH 26 $90.00 $2,340.00 0 $0.00 0 $0.00 21 SF 200 $23.00 $4,600.00 0 $0.00 0 $0.00 22 CY 12605 $10.85 $136,764.25 0 $0.00 0 $0.00 23 CY 467 $32.50 $15,177.50 0 $0.00 0 $0.00 24 CY 400 $29.85 $11,940.00 0 $0.00 0 $0.00 25 CY 7764 $19.00 $147,516.00 0 $0.00 0 $0.00 26 SY 1000 $1.50 $1,500.00 0 $0.00 0 $0.00 27 CY 2288 $31.95 $73,101.60 0 $0.00 0 $0.00 28 HOUR 40 $150.00 $6,000.00 0 $0.00 0 $0.00 29 GAL 501 $1.40 $701.40 0 $0.00 0 $0.00 30 TON 230 $101.00 $23,230.00 0 $0.00 0 $0.00 31 TON 590 $54.50 $32,155.00 0 $0.00 0 $0.00 32 TON 315 $63.00 $19,845.00 0 $0.00 0 $0.00 33 TON 790 $48.75 $38,512.50 0 $0.00 0 $0.00 34 TON 420 $56.25 $23,625.00 0 $0.00 0 $0.00 35 TON 170 $0.01 $1.70 0 $0.00 0 $0.00 36 LF 1400 $3.25 $4,550.00 0 $0.00 0 $0.00 37 LF 1600 $0.01 $16.00 0 $0.00 0 $0.00 38 EACH 1 $1,024.05 $1,024.05 0 $0.00 0 $0.00 39 EACH 1 $1,095.10 $1,095.10 0 $0.00 0 $0.00 40 EACH 2 $1,470.00 $2,940.00 0 $0.00 0 $0.00 41 EACH 2 $2,466.45 $4,932.90 0 $0.00 0 $0.00 42 LF 410 $0.01 $4.10 0 $0.00 0 $0.00 43 LF 1300 $10.50 $13,650.00 0 $0.00 0 $0.00 44 EACH 20 $175.00 $3,500.00 0 $0.00 0 $0.00 45 LF 3236 $35.10 $113,583.60 681 $23,903.10 681 $23,903.10 46 LF 125 $36.55 $4,568.75 0 $0.00 0 $0.00 47 LF 741 $32.60 $24,156.60 0 $0.00 0 $0.00 48 LF 350 $30.35 $10,622.50 0 $0.00 0 $0.00 49 LF 178 $37.85 $6,737.30 0 $0.00 0 $0.00 50 LF 101 $100.90 $10,190.90 0 $0.00 0 $0.00 51 EACH 2 $2,939.55 $5,879.10 1 $2,939.55 1 $2,939.55 52 EACH 7 $1,580.75 $11,065.25 0 $0.00 0 $0.00 53 EACH 8 $2,432.30 $19,458.40 0 $0.00 0 $0.00 54 EACH 2 $3,484.05 $6,968.10 0 $0.00 0 $0.00 55 EACH 1 $3,940.80 $3,940.80 0 $0.00 0 $0.00 56 EACH 1 $4,945.05 $4,945.05 0 $0.00 0 $0.00 57 EACH 21 $500.75 $10,515.75 0 $0.00 0 $0.00 58 EACH 9 $1,004.55 $9,040.95 4 $4,018.20 4 $4,018.20 59 EACH 4 $324.60 $1,298.40 0 $0.00 0 $0.00 60 EACH 1 $986.40 $986.40 0 $0.00 0 $0.00 61 EACH 4 $254.20 $1,016.80 0 $0.00 0 $0.00 62 EACH 5 $429.50 $2,147.50 0 $0.00 0 $0.00 63 LF 815 $11.05 $9,005.75 0 $0.00 0 $0.00 64 LF 760 $20.45 $15,542.00 183 $3,742.35 183 $3,742.35 65 LF 250 $9.70 $2,425.00 0 $0.00 0 $0.00 66 LF 290 $14.15 $4,103.50 0 $0.00 0 $0.00 67 EACH 36 $167.60 $6,033.60 0 $0.00 0 $0.00 68 EACH 14 $3,175.50 $44,457.00 4 $12,702.00 4 $12,702.00 69 LF 48 $137.15 $6,583.20 14.15 $1,940.67 14 $1,940.67 70 LF 3236 $1.25 $4,045.00 0 $0.00 0 $0.00 71 SY 120 $14.30 $1,716.00 0 $0.00 0 $0.00 72 LS 1 $25,028.00 $25,028.00 0.5 $12,514.00 1 $12,514.00 73 EACH 27 $279.20 $7,538.40 0 $0.00 0 $0.00 74 EACH 3 $726.45 $2,179.35 0 $0.00 0 $0.00 75 EACH 27 $362.85 $9,796.95 0 $0.00 0 $0.00 76 EACH 3 $839.00 $2,517.00 0 $0.00 0 $0.00 77 EACH 1 $390.95 $390.95 0 $0.00 0 $0.00 78 EACH 3 $1,025.40 $3,076.20 2 $2,050.80 2 $2,050.80 Sewer Televising 2" Rigid Insulation Temporary Water Service 1" Corporation Stop 2" Corporation Stop 1" Curb Stop & Box 2" Curb Stop & Box 8" x 1 ‐1/4" Saddle Tap Connect to Existing Water Main Clearing & Grubbing  Clearing & Grubbing Salvage & Install Mailbox Assembly Salvage & Install Pavers (Incl. Flagstone Steps & Wall) Common Excavation (P) Infiltration Basin Excavation (EV) Subgrade Correction (EV)(Includes Select Granular Borrow ‐ Mod 5%) Select Granular Borrow ‐ Mod. 5% (CV)(P) Geotextile Fabric, Type V Remove Water Main Pipe Remove Sewer Pipe (Storm) Remove Backstop Fence Remove Concrete Curb & Gutter ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE DIVISION 1 Mobilization Type SP 9.5 Wearing Course Mix (3,B) 1‐1/4" Curb Stop & Box Pulverize Bituminous Pavement (P) Remove Bituminous Driveway & Parking Lot Pavement Remove Concrete Driveway Pavement Remove Catch Basin or Manhole (Storm) Salvage and Install Fence Salvage Sign (Type C or Street Name Sign) Remove Gate Valve & Box Sawing Concrete Pavement (Full Depth) Sawing Bit Pavement (Full Depth) Salvage Retaining Wall Agg. Base, Cl. 6 (CV) (P) Street Sweeping Bit. Material for Tack Coat Type SP 9.5 Wearing Course Mix (2,C) (Parking Lots, Driveways & Bike Trails Remove Hydrant Type SP 9.5 Wearing Course Mix (3,C) Salvage & Install Sign Type C Type SP 12.5 Wearing Course Mix (3,B) Type SP 12.5 Wearing Course Mix (3,.C) Bituminous Wedge Paving Saw & Seal Joint (40' Intervals) Pipe Foundation Rock 1‐1/4" HDPE Service Pipe Construct Drainage Structure 2'x3' (w/ CasƟng) 4" PVC Perf. Edge Drain w/ Backfill & Wrap Draintile Cleanout 8" PVC Pipe Sewer (SDR 26) 12" RC Pipe Sewer, Des 3006 CL V 15" RC Pipe Sewer, Des 3006 CL V 8"X6" PVC Wye, SDR 26 6" Clean‐Out Assembly (SCH 40) 2" Pressure Cleanout & CurbstopAssembly Construct Drainage Structure Des. CC ‐ 48"  (w/ CasƟng) Construct Drainage Structure Des. CC ‐ 60"  (w/ CasƟng) 15" RC Pipe Apron w/Trash Guard 18" RC Pipe Apron w/Trash Guard 21" RC Pipe Apron w/Trash Guard 36" Span RC Pipe‐Arch Apron w/Trash Guard Infiltration Basin Underdrain System 18" RC Pipe Sewer, Des 3006 CL V 21" RC Pipe Sewer, Des 3006 CL III 36" Span RC Pipe‐Arch Sewer CL IIA Connect to Existing Sanitary Sewer Construct Drainage Structure Des. CC ‐ 72"  (w/ CasƟng) Construct Drainage Structure Des. CC ‐ 84"  (w/ CasƟng) 8"X4" PVC Wye, SDR 26 6" PVC Sanitary Service Pipe ‐ Sch40 4" PVC Sanitary Service Pipe ‐ Sch40 2" HDPE Pressure Pipe Tracer Wire Box ‐ (at property line) Sanitary Sewer Manhole (10' Deep) Sanitary Sewer Manhole Extra Depth 2"x1‐1/4" Fused Tee QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE 79 EACH 34 $382.35 $12,999.90 0 $0.00 0 $0.00 80 EACH 8 $4,199.10 $33,592.80 3 $12,597.30 3 $12,597.30 81 EACH 14 $1,586.10 $22,205.40 7 $11,102.70 7 $11,102.70 82 EACH 8 $2,036.45 $16,291.60 1 $2,036.45 1 $2,036.45 83 EACH 4 $3,023.65 $12,094.60 4 $12,094.60 4 $12,094.60 84 LF 1095 $9.20 $10,074.00 0 $0.00 0 $0.00 85 LF 90 $22.95 $2,065.50 0 $0.00 0 $0.00 86 LF 394 $24.45 $9,633.30 168 $4,107.60 168 $4,107.60 87 LF 2424 $32.30 $78,295.20 47 $1,518.10 47 $1,518.10 88 LF 892 $60.95 $54,367.40 646 $39,373.70 646 $39,373.70 89 LB 3606 $3.25 $11,719.50 1,636 $5,317.00 1,636 $5,317.00 90 CY 40 $115.00 $4,600.00 0 $0.00 0 $0.00 91 SF 5100 $4.90 $24,990.00 0 $0.00 0 $0.00 92 SF 480 $6.10 $2,928.00 0 $0.00 0 $0.00 93 LF 365 $19.00 $6,935.00 0 $0.00 0 $0.00 94 LF 5525 $12.25 $67,681.25 0 $0.00 0 $0.00 95 SY 300 $47.75 $14,325.00 0 $0.00 0 $0.00 96 SY 125 $55.75 $6,968.75 0 $0.00 0 $0.00 97 SF 72 $30.00 $2,160.00 0 $0.00 0 $0.00 98 LS 1 $2,300.00 $2,300.00 0 $0.00 0 $0.00 99 SF 21 $43.50 $913.50 0 $0.00 0 $0.00 100 EACH 3 $495.00 $1,485.00 0 $0.00 0 $0.00 101 LF 2400 $1.25 $3,000.00 0 $0.00 0 $0.00 102 EACH 23 $125.00 $2,875.00 0 $0.00 0 $0.00 103 CY 125 $39.50 $4,937.50 0 $0.00 0 $0.00 104 CY 1500 $24.75 $37,125.00 0 $0.00 0 $0.00 105 SY 6300 $5.25 $33,075.00 0 $0.00 0 $0.00 106 ACRE 2 $1,108.00 $2,216.00 0 $0.00 0 $0.00 107 ACRE 0.2 $777.00 $155.40 0 $0.00 0 $0.00 108 SY 2400 $1.35 $3,240.00 0 $0.00 0 $0.00 109 LF 800 $2.10 $1,680.00 0 $0.00 0 $0.00 110 LF 700 $15.50 $10,850.00 0 $0.00 0 $0.00 111 EACH 4 $1,400.00 $5,600.00 0 $0.00 0 $0.00 $1,576,039.15 $195,993.90 $195,993.90 TOTALS $1,576,039.15 $195,993.90 $195,993.90 Seeding (Seed Mixture Type 25‐131) Seeding (Seed Mixture Type Basin) Erosion Control Blanket Category 3N Sediment Control Log 6' Wide Agg. Lime Walking Trail Temporary Rock Construction Entrance Truncated Domes Traffic Control Sign Panels, Type C Sign, Type Special (Street Name) Silt Fence, Preassembled Storm Drain Inlet Protection Filter Topsoil Borrow (Pulverized) (LV) Common Topsoil Borrow (Pulverized) (LV) Sodding, Type Mineral 16" Water Main DIP ‐ CL 52 (Poly Encased) Water Main Fittings Random Rip‐Rap, Class III (includes Geotextile Fabric) 5" Concrete Walk 6" Concrete Walk ‐ Pedestrian Ramp B612 Concrete Curb & Gutter B618 Concrete Curb & Gutter 6" Concrete Driveway Pavement 8" Concrete Driveway Pavement Connect to Existing Water Service Hydrant 6" Gate Valve & Box 8" Gate Valve & Box 16" Butterfly Valve & Box 1" Type K Copper Pipe 2" Type K Copper Pipe 6" Water Main DIP ‐ CL 52 (Poly Encased) 8" Water Main DIP ‐ CL 52 (Poly Encased) SUBTOTAL ‐ DIVISION 1