HomeMy WebLinkAbout13 - Wellhead Protection Plan Part 2 - Authorize Professinal Services STAFF REPORT
DATE: July 18, 2017
CONSENT
ITEM #: 13
AGENDA ITEM: Wellhead Protection Plan Part 2: Authorize Professional Services
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Krintina Handt, City Administrator
Jack Griffin, City Engineer
Rob Weldon, Public Works Director
ISSUE BEFORE COUNCIL: Should the City Council authorize professional services to complete the
City of Lake Elmo’s Wellhead Protection Plan Part 2?
BACKGROUND: The City of Lake Elmo has been notified by the Minnesota Department of Health
(MDH) that it is required to review and amend its Wellhead Protection Plan (WHP) by July 30, 2018 in
accordance with the Safe Drinking Water Act (SDWA) and Minnesota Rules. Wellhead protection is a
way to prevent drinking water from becoming polluted by managing potential sources of contamination in
the area which supplies water to a public well.
In Minnesota, wellhead protection planning is completed in two phases. Part I includes the delineation of
the wellhead protection area and drinking water supply management area (DWSMA), as well as an
assessment of the wellhead area vulnerability. The Lake Elmo WHP Part 1 Plan was recently updated by
staff at the Minnesota Department of Health. The Wellhead Protection Plan Part 2 includes the creation
of the wellhead protection plan itself, including goals, objectives, plan of action, evaluation program and
contingency planning. More specifically it includes an inventory of potential sources of contamination
and other threats within the DWSMA for each of the Cities four water supply wells; it serves to identify
activities to reduce the risk from potential sources of contamination and other threats to the water supply;
and it develops a plan for an alternative supply in case of contamination or mechanical failure.
The City last updated their WHP Plan in 2008. Since that time the City has added Municipal Well No. 4
and the wellhead protection areas of Well No. 1 and Well No. 2 have been expanded.
PROPOSAL DETAILS/ANALYSIS: The city engineer prepared and sent out a Request for Proposal
(RFP) for Professional Services to complete the required plan. The RFP was sent to three firms including
Barr Engineering, Bayerl Water Resources, and WSB and Associates. Proposals were received on July
10, 2017 and were ranked as follows:
• Project Team Qualification.
• Demonstrated understanding and experience with preparing Wellhead Protection Plans.
• Understanding the scope of work and roles and responsibilities of the Consultant.
• Professional Services Fee that is consistent with the Consultant’s written proposal and the needs
for delivery of a successful plan.
The Proposal Fees received were as follows:
• Bayerl Water Resources - $7,980.
• WSB Associates - $19,974.
• Barr Engineering - $20,765.
The city engineer is recommending a contract be awarded to Bayerl Water Resources.
FISCAL IMPACT: $7,980 for professional services to complete the plan as required by Minnesota
Department of Health.
RECOMMENDATION: Staff is recommending that the City Council award, as part of the Consent
Agenda, a Professional Services Contract to Bayerl Water Resources to complete the Wellhead Protection
Plan: Part 2. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to award a Professional Services Contract to Bayerl Water Resources to complete the Wellhead
Protection Plan: Part 2”.
ATTACHMENTS:
1. Minnesota Department of Health WHP Scoping Decision Notice dated May 4, 2017.