HomeMy WebLinkAbout22 - Library Parking Lot ProjectSTAFF REPORT
DATE: July 18, 2017
REGULAR
ITEM #: 21
AGENDA ITEM: Paving of Library Parking Lot
TO: Mayor and City Council
SUBMITTED BY: Kristina Flandt, City Administrator
BACKGROUND:
In November 2015, the City Council approved paving the parking lot at the library for a cost of 877,200.
The library did not agree with this recommendation.
In 2016, the City Council approved contributing 50% of the cost of a new parking lot design and walkway
net of any grant funding. Estimated project cost then was $113,000. The library had sought a grant from
Valley Branch Watershed District and Anderson Foundation; neither of which were approved.
In May 2017, the Library Board recommended and the Council approved having the City pay for the paving
of the parking lot at the library as part of the agreement to rejoin Washington County. The library board
met on July 13' and discussed the options below but did not make a final decision. Library representatives
will be at the Council meeting.
ISSUE BEFORE COUNCIL:
Who should the Council award the bid to contingent upon Library Board approval?
PROPOSAL:
The library's consultant advertised for bids for the option approved in 2016. The following is a summary
of the results.
Bidder
Pember Companies, Inc
Buck Blacktop Inc
ShaneCon
6 Urban Companies
Site Improvements Deduct for Parking Lot
$246,250 $160,000
S217,390 $123,000
82.24,239 $160,795
$247,000 $153,000
Addition for Granular Base
$13,300
$24,500
$23,965
$9,000
Staff asked the City Engineer to obtain quotes for paving the parking lot consistent with the 2015 proposal
approved by Council. Two quotes were received as follows;
1. Miller Excavating, Inc. $71,401.80.
2. Hardrives, inc. $96,914.36.
FISCAL IMPACT:
The fiscal impact is dependent upon the option above chosen by the Council. It could range from
871,401.80-$241,890. In addition, a few thousand dollars would be needed for site staking regardless of
which option above is chosen.
Staff would propose having one third of the cost paid for from the Park Dedication Fund as this parking lot
will be used by people at Lions Park. The other two thirds could be funded from the City Facilities Fund,
which is projected to have a balance of $258,500 by 12/31/17.
OPTIONS:
1) Award the parking lot paving project to Miller Excavating Inc for $71,401.80 and approve an
additional amount of $4,600 for pre -construction site work and construction observation.
2) Award the parking lot improvement project to Buck Blacktop Inc for $147,500 and approve an
additional amount of $4,600 for pre -construction site work and construction observation.
3) Award the library improvement project to Buck Blacktop Inc for $241,890 and approve an
additional amount of $4,600 for pre -construction site work and construction observation.
RECOMMENDATION:
Motion to award the parking lot paving project to Miller Excavating
approve an additional amount of $4,600 for pre -construction site work an
contingent upon library board approval.
ATTACHMENTS:
• Lake Elmo Library Parking Lot Layout 11-4-15
• Lake Elmo Library Concept plan by Confluence March 2016
• Lake Elmo Library Site Improvements by Confluence 2017
71,401.80 and
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PARK INC LOT LAYOUT
11-4-15
1.; trench helow
ground —
seating
crossings
Revised parking lot and entry drive to capture storrnwater and create
enhance pedestrian environment. A tree trench will capture and store
stormwater for infiltration and reuse by landscaping above.
• Approx. 1,700 cf ± of treatment volume in tree trench
• Pedestrian connection from Lake Elmo Ave. to Lion's Park
• Potential to capture adjacent streets
• Benches, lighting, and furnishings improve pedestrian areas
LAKE ELMO LIBRARY - TREE TRENCH AND WALKWAY
crossing \
sea
KEY LEGEND.
Iree trench tillers and cools runoff and
provides irrigation for landscaping
pretr,xitment catch basins protect tree
trench and improves maintenance
additional landscaping for traffic calming
and aesthetics
walkwly, additional library parking, and
bike racks enhance pedestrian connections
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SITE IMPROVEMENTS
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