HomeMy WebLinkAbout16 - Lions Park Improvement Project Bids
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STAFF REPORT
DATE: August 1, 2017
REGULAR
MOTION
TO: City Council
FROM: Kristina Handt, City Administrator
AGENDA ITEM: Lions Park Improvements
REVIEWED BY: Rob Weldon, Public Works Director
Emily Becker, City Planner
Sarah Sonsalla, City Attorney
BACKGROUND:
Last September the City Council approved a design contract with Miller Architect for improvements to
Lions Park. The Parks Commission has held a series of meetings since last fall to gather more public
input and refine the proposed improvements. Through this process, they have worked to develop a
general master plan with multiple phases. At their April 17, 2017 meeting, the Parks Commission passed
a motion to increase the cost of Phase 1 improvements to $425,000.
Council discussed this at its May 9th work session and at the May 16th Council meeting authorized
advertising for bids for the various bid packages. Bids were advertised the end of June with the bid
opening for all bid packages held on July 19th.
ISSUE FOR DISCUSSION:
Should Council award the contracts for Lions Park Improvements?
PROPOSAL DETAILS/ANALYSIS:
The following bids were received on July 19:
Bidder Bid Package
1A Baseball
Field and Demo
Bid Package
1B Volleyball
Court
Bid Package
1C Batting
Cages
Bid Package
1D Parking
Lot
6 Urban
Companies
$388,000 $14,000 Not bid Not bid
Peterson
Companies
$283,324 $15,079 $16,749 $14,521
Rachel
Construction
$254,750 $11,200 $29,800 $11,800
Burski
Excavating
$349,000 $25,500 $36,600 $22,500
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Bidder Bid Package
2A Irrigation
All Green
Landscape
$35,500
Greenscape $24,800
Burski Ex $30,000
Bidder Bid Package
3A 6 Metal
Poles
Bid Package
3B 4 Metal Poles
Bid Package
3C 6 Wooden
Poles
Killmer
Electric
$126,400 $119,800 $99,400
Ebert
Construction
$135,000 $130,000 $120,000
Burski Ex $182,700 $172,200 $132,300
Bidder Bid Package
4A Dugouts
6 Urban
Companies
$97,000
Ebert Const $92,800
Burski Ex $118,000
Based on the above bids, staff would recommend the Council award contracts to Rachel Construction, the
lowest bidder for bid packages 1A (Baseball Field and Demo) in an amount not to exceed $254,750, 1B
(Volleyball Court) in an amount not to exceed $11,200 and 1D (Parking Lot) in an amount not to exceed
$11,800; award the contract to Greenscape, the lowest bidder for bid package 2A (Irrigation) in an
amount not to exceed $24,800; award the contract to Killmer Electric, the lowest bidder for bid package
3C (6 Wooden Poles) in an amount not to exceed $99,400, and to reject all bids received for bid packages
3A (6 Metal Poles), 3B (4 Metal Poles), 1C (Batting Cages) and 4A (Dugouts).
With respect to the batting cages and dugout bid packages, for which staff is recommending that the
Council reject all bids, staff is of the opinion that the batting cages at the VFW field can be utilized for the
time being in order to save costs. Staff recommends not awarding the contract for the dugouts as the
Lions have agreed to donate $20,000 and volunteers in the community, including residents and Lake
Elmo Baseball, have offered to volunteer their time to construct the dugouts.
FISCAL IMPACT:
The City’s parkland dedication as of 7/25/17 was about $810,000 (after accounting for remaining Savona
park costs). The bid packages recommended by staff would total $401,950, which is less than
recommended by the Parks Commission in April due to the removal of some projects.
OPTIONS:
1) Award the contracts to the lowest bidders for bid packages 1A (Baseball Field and Demo), 1B
(Volleyball Court), 1D (Parking Lot), 2A (Irrigation), and 3C (Wooden Poles). Reject all bids
received for bid package 1C (Batting Cages), 3A (6 Metal Poles), 3B (4 Metal Poles) and 4A
(Dugouts).
2) Approve some other combination of bid packages than described above.
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3) Reject all bids.
RECOMMENDATION:
Motion to award the contract for bid package 1A to Rachel Construction in an amount not to exceed
$254,750, bid package 1B to Rachel Construction in an amount not to exceed $11,200, bid package 1D
to Rachel Construction in an amount not to exceed $11,800, bid package 2A to Greenscape in an
amount not to exceed $24,800; bid package 3C to Killmer Electric in an amount not to exceed $99,400,
and to reject all bids received for bid packages 1C, 3A, 3B, and 4A.
ATTACHMENTS:
None