HomeMy WebLinkAbout16 - 2017 Mill and Overlay - Approve Change Order No. 1 STAFF REPORT
DATE: August 15, 2017
REGULAR
AGENDA ITEM: 2017 Mill & Overlay Project - Change Order No. 1
SUBMITTED BY: Ryan Stempski, Project Engineer & Rob Weldon, Public Works Director
REVIEWED BY: Kristina Handt, City Administrator
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Change Order No. 1 for the 2017 Mill
& Overlay Project?
BACKGROUND: Hardrives, Inc. was awarded a construction contract to complete the 2017 Mill &
Overlay Project on July 18, 2017. The street maintenance work included a mill and overlay along 43rd
Street North from Lake Elmo Avenue to Kirkwood Lane. The project is planned to begin construction in
the middle of August with a substantial completion date of October 6, 2017.
PROPOSAL DETAILS/ANALYSIS: City staff has submitted a change order to expand the scope of
street maintenance work due to favorable bid pricing from the Contractor. This change order would add
approximately 2,500 feet of mill and overlay along Kimbro Avenue from 43rd Street North to 47th Street
North (see attached exhibit). 43rd Street connects to Kimbro Avenue and both street segments were
originally constructed in 1989 and have similar pavement distresses. Kimbro Avenue was planned for a
mill and overlay in 2018, but with favorable bids it is possible to complete this segment with this year’s
project and still remain within the 2017 Street Maintenance Budget. The addition of Kimbro Avenue to
this year’s project would allow for a continuous mill and overlay process from Lake Elmo Avenue to 47th
Street North as was completed with the original construction.
FISCAL IMPACT: This change order will increase the 2017 Mill and Overlay contract in the amount of
$95,741.19 bringing the revised construction contract to $252,436.59. After completing or receiving bids
for all street maintenance work including the crack seal project, seal coat project, full depth patch work
and the mill and overlay project, the street maintenance budget has sufficient funds to allow for additional
mill and overlay work. With this change order the project remains within the 2017 Street Maintenance
Budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Change Order No. 1 for the 2017 Mill & Overlay Project. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Change Order No. 1 for the 2017 Mill & Overlay Project, thereby increasing the
contract amount by $95,741.19”.
ATTACHMENTS:
1. Change Order No. 1.
2. Exhibit 1.
8/4/2017
Created on 8/7/2017
This drawing is the result of the compilation and reproductionof land records as they appear in various Washington Countyoffices. The drawing should be used for reference purposes only. Washington County is not responsible for anyinaccuracies.
MAP FOR REFERENCE ONLYNOT A LEGAL DO CUMENT