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Home My WebLink About# 13 - 2017 Street Improvements - Pay Request No. 3 STAFF REPORT DATE: September 19, 2017 CONSENT AGENDA ITEM: 2017 Street Improvements – Pay Request No. 3 SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 3 for the 2017 Street Improvements? BACKGROUND: Hardrives, Inc. was awarded a construction contract on May 16, 2017 to complete the 2017 Street Improvements project. The substantial completion date for the project is September 22, 2017. PROPOSAL DETAILS/ANALYSIS: Hardrives, Inc., has submitted Partial Pay Request No. 3 in the amount of $435,391.28. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $36,614.11. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 3 for the 2017 Street Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 3 to Hardrives, Inc. in the amount of $435,391.28 for the 2017 Street Improvements project”. ATTACHMENTS: 1. Partial Pay Estimate No. 3. PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. PERIOD OF ESTIMATE TO PROJECT OWNER: CONTRACTOR: 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 8. Previous Payments 9. Amount Due (6‐7‐8) *Detailed Breakdown Attached START DATE:ON SCHEDULE SUBSTANTIAL COMPLETION:X FINAL COMPLETION: ENGINEER'S CERTIFICATION: FOCUS Engineering, inc. DATE CONTRACTOR'S CERTIFICATION: CONTRACTOR DATE APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA DATE DATE No.Approval Date Amount $1,038,206.14 Additions Deductions $15,742.25 $732,282.24 1 8/1/2017 $15,742.25 $1,053,948.39 $732,282.24 $0.00 $260,276.85 $36,614.115.0% CONTRACT TIME TOTALS $15,742.25 $0.00 $435,391.28 NET CHANGE $15,742.25 CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY 3 8/31/20178/1/2017FROM 2017 STREET IMPROVEMENTS PROJECT NO. 2016.135 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER HARDRIVES, INC. 14475 QUIRAM DRIVE ROGERS, MN 55374 ATTN: NATHAN LINDBERG, PROJECT MANAGER 6/12/2017 10/27/2017 REVISED DAYS REMAINING 137 0 57 9/22/2017 ORIGINAL DAYS BY BY YES NO The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. ENGINEER BY 9/11/2017 FOCUS Engineering, inc.PROJECT PAYMENT FORM PARTIAL PAY ESTIMATE NO. 3 2017 STREET IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2016.135 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 LS 1 $4,226.26 $4,226.26 0.00 $0.00 1.00 $4,226.26 2 LS 1 $1,890.12 $1,890.12 0.00 $0.00 1.00 $1,890.12 3 LF 180 $2.63 $473.40 220.00 $578.60 220.00 $578.60 4 EA 39 $90.00 $3,510.00 23.50 $2,115.00 36.00 $3,240.00 5 EA 11 $231.01 $2,541.11 0.00 $0.00 15.00 $3,465.15 6 EA 11 $126.01 $1,386.11 0.00 $0.00 15.00 $1,890.15 7 CY 2,080 $10.00 $20,800.00 0.00 $0.00 0.00 $0.00 8 SY 10,330 $4.40 $45,452.00 0.00 $0.00 0.00 $0.00 9 SY 2,140 $1.95 $4,173.00 0.00 $0.00 0.00 $0.00 10 EA 10 $472.53 $4,725.30 0.00 $0.00 0.00 $0.00 $89,177.30 $2,693.60 $15,290.28 1 LF 281 $5.25 $1,475.25 0.00 $0.00 273.00 $1,433.25 2 EA 12 $420.02 $5,040.24 0.00 $0.00 13.00 $5,460.26 3 EA 1 $420.02 $420.02 0.00 $0.00 1.00 $420.02 4 EA 13 $159.82 $2,077.66 13.00 $2,077.66 13.00 $2,077.66 5 EA 13 $659.11 $8,568.43 13.00 $8,568.43 13.00 $8,568.43 6 LF 66 $31.50 $2,079.00 0.00 $0.00 98.00 $3,087.00 7 LF 1,773 $32.55 $57,711.15 0.00 $0.00 1,772.00 $57,678.60 8 LF 20 $60.90 $1,218.00 0.00 $0.00 16.00 $974.40 9 EA 5 $945.06 $4,725.30 0.00 $0.00 4.00 $3,780.24 10 EA 1 $2,205.12 $2,205.12 0.00 $0.00 1.00 $2,205.12 11 EA 4 $1,732.60 $6,930.40 0.00 $0.00 6.00 $10,395.60 12 EA 17 $2,058.11 $34,987.87 0.00 $0.00 18.00 $37,045.98 13 CY 39 $89.25 $3,480.75 0.00 $0.00 38.30 $3,418.28 14 LF 220 $17.85 $3,927.00 0.00 $0.00 285.00 $5,087.25 $134,846.19 $10,646.09 $141,632.09 1 LF 310 $1.00 $310.00 0.00 $0.00 310.00 $310.00 2 LF 130 $1.65 $214.50 0.00 $0.00 161.00 $265.65 3 SY 680 $4.12 $2,801.60 0.00 $0.00 630.00 $2,595.60 4 SY 220 $7.49 $1,647.80 0.00 $0.00 196.00 $1,468.04 5 SY 41,776 $1.35 $56,397.60 0.00 $0.00 41,776.00 $56,397.60 6 CY 4,062 $9.47 $38,467.14 659.00 $6,240.73 3,721.00 $35,237.87 7 LF 3,174 $1.01 $3,205.74 0.00 $0.00 0.00 $0.00 8 CY 370 $0.01 $3.70 349.00 $3.49 349.00 $3.49 9 RS 121 $250.00 $30,250.00 121.00 $30,250.00 121.00 $30,250.00 10 SY 893 $18.00 $16,074.00 0.00 $0.00 0.00 $0.00 11 TN 4,380 $48.75 $213,525.00 3,739.96 $182,323.05 3,739.96 $182,323.05 12 TN 3,290 $51.45 $169,270.50 0.00 $0.00 0.00 $0.00 13 GAL 2,020 $1.25 $2,525.00 200.00 $250.00 200.00 $250.00 14 LF 9,560 $2.60 $24,856.00 0.00 $0.00 0.00 $0.00 15 LF 20,997 $10.25 $215,219.25 20,939.00 $214,624.75 20,939.00 $214,624.75 16 EA 3 $523.98 $1,571.94 0.00 $0.00 0.00 $0.00 17 SY 220 $50.61 $11,134.20 222.78 $11,274.90 222.78 $11,274.90 18 LF 2,000 $9.60 $19,200.00 0.00 $0.00 1,830.00 $17,568.00 19 EA 20 $230.00 $4,600.00 0.00 $0.00 18.00 $4,140.00 20 EA 2 $1,454.34 $2,908.68 0.00 $0.00 2.00 $2,908.68 $814,182.65 $444,966.92 $559,617.63 TOTALS ‐ BASE CONTRACT $1,038,206.14 $458,306.61 $716,539.99 CHANGE ORDER NO. 1 CO1‐1 LS 1.0 $2,400.00 $2,400.00 0.00 $0.00 1.0 $2,400.00 CO1‐2 LF 54.0 $5.25 $283.50 0.00 $0.00 54.0 $283.50 CO1‐3 LF 54.0 $60.90 $3,288.60 0.00 $0.00 54.0 $3,288.60 CO1‐4 EA 1.0 $2,205.15 $2,205.15 0.00 $0.00 1.0 $2,205.15 CO1‐5 EA 1.0 $700.00 $700.00 0.00 $0.00 1.0 $700.00 CO1‐6 LS 1.0 $3,150.00 $3,150.00 0.00 $0.00 1.0 $3,150.00 CO1‐7 LS 1.0 $3,715.00 $3,715.00 0.00 $0.00 1.0 $3,715.00 GRADE TO DRAIN BITUMINOUS MATERIAL FOR TACK COAT REMOVE & DISPOSE OF EXISTING CONCRETE CURB AND GUTTER, ALL TYPES REMOVE & DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY) SUBTOTAL ‐ DIVISION 2 REMOVE & DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAY) RECLAIM EXISTING BITUMINOUS AND BASE MATERIALS (8" DEPTH INCL. BIT. CURB) (P) DIVISION 3 ‐ STREET IMPROVEMENTS SAWCUT BITUMINOUS OR CONCRETE HAUL OUT EXCESS RECLAIMED MATERIAL (LV) 2' AGGREGATE SHOULDERING 15" FLARED END SECTION 18" FLARED END SECTION CATCH BASIN TYPE 404 CATCH BASIN/MANHOLE TYPE 406 RIP RAP INCL. GEOTEXTILE ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE DIVISION 1 ‐ GENERAL MOBILIZATION REMOVE & DISPOSE OF ENERGY DISSIPATION STRUCTURE REMOVE CATCH BASIN CASTING R‐3067 CATCH BASIN CASTING 12" RCP STORM SEWER PIPE 15" RCP STORM SEWER PIPE 18" RCP STORM SEWER PIPE TRAFFIC CONTROL SILT FENCE INLET PROTECTION CLEAR TREE GRUB TREE IMPORT AND PLACE TOPSOIL BORROW SODDING SEED, MULCH, & FERTILIZER REINSTALL PROPERTY CORNER DIVISION 2 ‐ STORM SEWER IMPROVEMENTS REMOVE & DISPOSE OF EXISTING STORM SEWER (ALL SIZES AND TYPES, INCL. END SECT REMOVE & DISPOSE OF EXISTING STORM SEWER STRUCTURE SUBTOTAL ‐ DIVISION 1 SUBTOTAL ‐ DIVISION 3 SUBGRADE CORRECTION SUBGRADE PREPARATION OF RECLAIMED SURFACE (P) BITUMINOUS DRIVEWAY PAVEMENT MANHOLE UPPER SECTION REHABILITATION SAW AND SEAL STREET (40' INTERVALS) BITUMINOUS NON‐WEARING COURSE BITUMINOUS WEARING COURSE CONCRETE CURB AND GUTTER, ALL TYPES 6" CONCRETE FLUME (ALL TYPES) 6" CONCRETE DIRVEWAY PAVEMENT 4" PERFORATED PVC EDGE DRAIN DRAINTILE CLEANOUT MOBILIZATION REMOVE STORM SEWER 18‐INCH RCP STORM SEWER 18‐INCH FES W/ TRASHGUARD CONNECT TO EXISTING STRUCTURE CULVERT 305‐1 EXTENSION CULVERT 306‐1 EXTENSION QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE TOTALS ‐ CHANGE ORDER NO. 1 $15,742.25 $0.00 $15,742.25 TOTALS ‐ REVISED CONTRACT $1,053,948.39 $458,306.61 $732,282.24