HomeMy WebLinkAbout# 25 - 2017 Street Imp - Call Final Assessment Hearing STAFF REPORT
DATE: September 19, 2017
REGULAR
AGENDA ITEM: 2017 Street Improvements – Resolution Declaring Costs to be Assessed,
Ordering Preparation of Proposed Assessments, and Calling for Hearing
on Proposed Assessment
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator Brian Swanson, Finance Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council call a final assessment hearing for the 2017 Street
Improvements project to be held on October 17, 2017?
BACKGROUND: The 2017 Street Improvements project is currently in construction with a substantial
completion date of September 22, 2017. Work remaining includes restoration (seeding and sodding of
boulevards) and placement of the final lift of pavement.
PROPOSAL DETAILS/ANALYSIS: Pursuant to Minnesota Statutes, Section 429 the Council must
declare the amount to be assessed against the benefitting properties and Call the Hearing on the Proposed
Assessment for these improvements. The Assessment Hearing is proposed for October 17, 2017. The
Final Assessment Roll must be certified to the County Auditor by November 30, 2017.
The estimated total project cost, at completion, is $1,318,000; down from the feasibility report cost of
$1,400,000. The final assessments have been calculated based on the estimated final project costs. The table
below summarizes the preliminary unit assessment from the feasibility report and the proposed final unit
assessment based on estimated final project costs. In accordance with the City assessment policy there are
two properties along the project that are being assessed 50% of the unit assessment because they have a
driveway access to two different streets and will be assessed for improvements to each street project. Two
other properties are proposed to be assessed 2 unit assessments because the properties could be subdivided
under their current zoning and land use designations. The attached final assessment roll details the proposed
assessment for each parcel.
Table 1: Assessment Comparison
Feasibility Report Proposed Final Assessment
2017 Streets Improvements –
Residential Property
$6,400 $5,900
Assessments for street improvements are being levied over 15 years.
FISCAL IMPACT: The total project cost is $1,318,000 with $395,300 paid through special assessments
and the remaining $922,700 paid through the general tax levy.
RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2017-100,
thereby declaring the total street improvement costs to be assessed to be $395,300; ordering the preparation
of the proposed assessments and Calling for the Hearing on the proposed Assessments for October 17, 2017
at or around 7:00 pm. The recommended motion for the action is as follows:
“Move to approve Resolution No. 2017-100; A Resolution Declaring Costs to be Assessed, Ordering
Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed Assessment for the
2017 Street Improvements.”
ATTACHMENTS:
1. Resolution Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment, and
Calling for Hearing on Proposed Assessment.
2. Notice of Hearing on Proposed Assessment.
3. Final Assessment Roll.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2017-100
A RESOLUTION DECLARING COST TO BE ASSESSED, ORDERING
PREPARATION OF PROPOSED ASSESSMENTS, AND CALLING
HEARING ON PROPOSED ASSESSMENT FOR THE
2017 STREET IMPROVEMENTS
WHEREAS, estimated total project costs have been calculated for the 2017 Street
Improvements; and
WHEREAS, the total cost of the improvements will be $1,318,000.
WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll
and will maintain said assessment roll on file in the City offices for public inspection.
NOW, THEREFORE, BE IT RESOLVED,
1. The portion of the cost of such street improvements to be paid by the City is hereby
declared to be $922,700 and the portion of the cost to be assessed against benefited property
owners is declared to be $395,300.
2. The City Clerk, with the assistance of the City Engineer, has calculated the proper amount
to be specially assessed for such improvements against every assessable lot, piece or parcel
of land to be benefited by the improvements, and the Clerk has filed a copy of such
proposed assessment in the City offices for public inspection.
3. Assessments shall be payable in equal annual installments extending over 15 years for
street improvements, the first of the installments to be payable on or before the first
Monday in January, 2018, and shall bear interest at the rate of 4.00 percent per annum from
the date of the adoption of the assessment resolution.
4. A public hearing shall be held on the 17th day of October, 2017, in the Council Chambers
of the City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment.
All persons owning property affected by such improvement will be given an opportunity
to be heard with reference to such assessment.
5. The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the
hearing, and she shall state in the notice the total cost of the improvement. She shall also
cause mailed notice to be given to the owner of each parcel described in the assessment
roll not less than two weeks prior to the hearings.
6. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the entire assessment on such property, with interest
accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire
assessment is paid within 30 days from the adoption of this assessment. A property owner
may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment
is made. Such payment must be made before November 15 or interest will be charged
through December 31 of the succeeding year.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE NINETEENTH DAY OF
SEPTEMBER, 2017.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
2017 STREET IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the council
chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, October 17,
2017, to consider, and possibly adopt, the proposed assessment against benefitting
property for the 2017 Street Improvements. Adoption by the Council of the proposed
assessment may occur at the hearing. The following describes the area proposed to be
assessed:
• Street and drainage improvements along 55th Street North from Demontreville
Trail North to Jamaca Avenue North, 55th Street North from Jamaca Avenue
North to 57th Street North, 57th Street North from Julep Way North to Keats
Avenue North, Jamaca Avenue North from 55th Street North to Jamaca
Boulevard North, Jamaca Boulevard North from 55th Street North to Jamaca
Avenue North.
You may at any time prior to certification of the assessment to the county auditor pay the
entire assessment on such property to the City Clerk with interest accrued to the date of
payment. No interest shall be charged if the entire assessment is paid to the City Clerk
within 30 days from the adoption of this assessment. You may at any time thereafter, pay
to the City Clerk the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 of the year in which such payment is made. Such payment must
be made before November 15 or interest will be charged through December 31 of the
succeeding year. If you decide not to prepay the assessment before the date given above
the rate of interest that will apply is 4.00 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annual
installments extending over a period of 15 years for street improvements, the first of the
installments to be payable on or before the first Monday in January 2018, and will bear
interest at the rate of 4.00 percent per annum from the date of adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from
the date of the assessment resolution until December 31, 2017. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
The proposed assessment roll is on file for public inspection at the City Clerk’s office.
The total amount of the proposed street improvement assessments is $395,300. Written or
oral objections will be considered at the meeting. No appeal may be taken as to the
amount of an assessment unless a written objection signed by the affected property owner
is filed with the municipal clerk prior to the assessment hearing or presented to the
presiding officer at the hearing. The Council may upon such notice consider any
objection to the amount of a proposed individual assessment at an adjourned meeting
upon such further notice to the affected property owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council may, in its discretion, defer the payment of this assessment for any
homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person’s
military orders. The owner must request a deferment of the assessment at or before the
public hearing at which the assessment is adopted and make application on forms
prescribed by the City Clerk within 30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a
hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes
Section 435.193.
DATED: September 19, 2017
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Oakdale-Lake Elmo Review on September 27, 2017)
CITY OF LAKE ELMO, MN.
SEPTEMBER 2017
2017 STREET IMPROVEMENTS
FINAL ASSESSMENT ROLL
PAGE 1
NO. NAME PID AMOUNT
55TH STREET NORTH: DEMONTREVILLE TRAIL TO JAMACA AVENUE
1 KLAENHAMMER LEIGH J 8800 55TH ST N 8800 55TH ST N LAKE ELMO MN 55042 0402921110005 5,900.00$
2 HUNT LEE G & MARY C 8810 55TH ST N 8810 55TH ST N LAKE ELMO MN 55042 0402921140001 5,900.00$
3 OPHEIM JOHN E & BRENDA J 1485 GERVAIS AVE MAPLEWOOD MN 55109 0402921140003 5,900.00$
4 SPRINGBORN RICHIE W & BETH A 8970 55TH ST N 8970 55TH ST N LAKE ELMO MN 55042 0402921140002 5,900.00$
5 LAWRENCE MATTHEW T & JESSICA A 1946 COUNTY RD E E WHITE BEAR LAKE MN 55110 0302921230010 5,900.00$
6 SPRINGBORN GAYLEN W 8989 55TH ST N LAKE ELMO MN 55042 0402921140004 5,900.00$
7 SPRINGBORN GAYLEN W & WANDA E 8989 55TH ST N 8989 55TH ST N LAKE ELMO MN 55042 0402921140005 5,900.00$
55TH STREET NORTH: JAMACA AVENUE TO 57TH STREET
8 CIHON JAMES & LISA 5121 ISLE AVE LAKE ELMO MN 55042 0302921230011 5,900.00$
9 SCHABERG MARK S & SUSAN H 9055 55TH ST N 9055 55TH ST N LAKE ELMO MN 55042 0302921320019 5,900.00$
10 SMITH MICHAEL H & AIMEE C 9123 55TH ST N 9123 55TH ST N LAKE ELMO MN 55042 0302921320011 5,900.00$
11 KASTLER PETER H & MADELINE E & LINDA DORNFELD 9130 55TH ST N 9130 55TH ST N LAKE ELMO MN 55042 0302921230012 11,800.00$
12 PRESTON HOWARD D & LAURIE G MCGINNIS 9163 55TH ST N 9163 55TH ST N LAKE ELMO MN 55042 0302921320010 5,900.00$
13 SHARON N MATTREN LIVING TRS 9203 55TH ST N 9203 55TH ST N LAKE ELMO MN 55042 0302921320009 5,900.00$
14 MILLER WILLIAM T & BARBARA K 9240 55TH ST N 9240 55TH ST N LAKE ELMO MN 55042 0302921310012 5,900.00$
15 BURRESS MICHAEL J & MARY JO 9243 55TH ST N 9243 55TH ST N LAKE ELMO MN 55042 0302921320008 5,900.00$
16 FROST ARLO P & STEPHANIE L 9280 55TH ST N 9280 55TH ST N LAKE ELMO MN 55042 0302921310013 5,900.00$
17 METZLER DAVID 9303 55TH ST N 9303 55TH ST N LAKE ELMO MN 55042 0302921310009 5,900.00$
18 SUNDGAARD HANS 9333 55TH ST N 9333 55TH ST N LAKE ELMO MN 55042 0302921310010 5,900.00$
19 GONZALEZ LAWRENCE & JOY 9363 55TH ST N 9363 55TH ST N LAKE ELMO MN 55042 0302921310011 5,900.00$
20 YAGER PATRICIA & RAYMOND 9393 55TH ST N 9393 55TH ST N LAKE ELMO MN 55042 0302921310002 5,900.00$
21 STANLEY W & SANDRA K EAYRS TRS 9400 55TH ST N 9400 55TH ST N LAKE ELMO MN 55042 0302921310015 5,900.00$
22 HUGHES JOHN R & CHARLENE 9455 55TH ST N 9455 55TH ST N LAKE ELMO MN 55042 0302921240003 5,900.00$
23 AUGER THOMAS & MARY 9486 55TH ST N 9486 55TH ST N LAKE ELMO MN 55042 0302921240007 5,900.00$
24 DIAZ JIMMY 9515 55TH ST N 9515 55TH ST N LAKE ELMO MN 55042 0302921240004 5,900.00$
25 STEELE DAVID & DEBORAH 9576 55TH ST N 9576 55TH ST N LAKE ELMO MN 55042 0302921240008 5,900.00$
26 RADERS DEAN A & PRATHER H P JR 9589 55TH ST N 9589 55TH ST N LAKE ELMO MN 55042 0302921240005 5,900.00$
27 GRABOWSKI DENNIS J & SANDRA L GRABOWSKI 9652 55TH ST N 9652 55TH ST N LAKE ELMO MN 55042 0302921240009 5,900.00$
57TH STREET NORTH: JULEP WAY TO KEATS AVENUE
28 CHLEBECK STEPHEN JR & PATRICIA A BARRETT 9692 57TH ST N 9692 57TH ST N LAKE ELMO MN 55042 0302921130003 5,900.00$
29 JURAN LEONARD D & BONNIE M 9784 57TH ST N 9784 57TH ST N LAKE ELMO MN 55042 0302921140005 5,900.00$
30 WEATHERUP ROBERT J & COREY M 9844 57TH ST N 9844 57TH ST N LAKE ELMO MN 55042 0302921140004 5,900.00$
31 MARKOE BETH A 9875 57TH ST N 9875 57TH ST N LAKE ELMO MN 55042 0302921140007 5,900.00$
32 PEDERSEN JEFFREY C & SHERRY 9896 57TH ST N 9896 57TH ST N LAKE ELMO MN 55042 0302921140003 5,900.00$
33 RICHARD J EGERSDORF LIV TRS 2/9/16 9960 57TH ST N 9960 57TH ST N LAKE ELMO MN 55042 0302921140002 2,950.00$
34 LY MONGSHER M & SIA LO 9965 57TH ST N 9965 57TH ST N LAKE ELMO MN 55042 0302921140006 5,900.00$
SUBTOTAL 203,550.00$
ADDRESS MAILING ADDRESS
CITY OF LAKE ELMO, MN.
SEPTEMBER 2017
2017 STREET IMPROVEMENTS
FINAL ASSESSMENT ROLL
PAGE 2]
NO. NAME PID AMOUNT
JAMACA AVENUE NORTH: 55TH STREET TO JAMACA BOULEVARD
35 HALL GREGORY K E & DIANA J 5110 JAMACA AVE N 5110 JAMACA AVE N LAKE ELMO MN 55042 0402921440002 5,900.00$
36 CHOW CHRISTOPHER N Y & GLORIA T CHOW TRS 5120 JAMACA AVE N 5120 JAMACA AVE N LAKE ELMO MN 55042 0402921440007 5,900.00$
37 ALM ROGER R TRS 5187 JAMACA AVE N 5187 JAMACA AVE N LAKE ELMO MN 55042 0402921440009 5,900.00$
38 ANDERSON NEIL D & BONNIE R 5217 JAMACA AVE N 5217 JAMACA AVE N LAKE ELMO MN 55042 0402921440010 5,900.00$
39 STECKHAHN NICHOLAS F & SARA J 5247 JAMACA AVE N 5247 JAMACA AVE N LAKE ELMO MN 55042 0302921320013 5,900.00$
40 KREJCI CHARLES K & CHRISTINE D 5277 JAMACA AVE N 5277 JAMACA AVE N LAKE ELMO MN 55042 0302921320014 5,900.00$
41 LATUFF LOLA J TRS & PETER J LATUFF TRS 5307 JAMACA AVE N 5307 JAMACA AVE N LAKE ELMO MN 55042 0302921320015 5,900.00$
42 TESKE MARK F & MICHELLE A 5337 JAMACA AVE N 5337 JAMACA AVE N LAKE ELMO MN 55042 0302921320016 5,900.00$
43 DESSEL RICHARD H & GARNER MARY 5367 JAMACA AVE N 5367 JAMACA AVE N LAKE ELMO MN 55042 0302921320017 5,900.00$
44 HOFFMAN HELEN N & THOMAS R 5427 JAMACA AVE N 5427 JAMACA AVE N LAKE ELMO MN 55042 0302921320018 5,900.00$
45 LANDSEM CONAN B & STEPHANIE J 5487 JAMACA AVE N 5487 JAMACA AVE N LAKE ELMO MN 55042 0302921320020 5,900.00$
46 MUELLER MICHAEL J & SALLY E 5200 ISLE AVE N LAKE ELMO MN 55042 0402921440001 5,900.00$
47 SPRINGBORN GAYLEN W 8989 55TH ST N LAKE ELMO MN 55042 0402921410003 5,900.00$
JAMACA BOULEVARD NORTH: 55TH STREET TO JAMACA AVENUE
48 GROSS CHRISTOPHER L & KATHLEEN M B GROSS 5111 JAMACA BLVD N 5111 JAMACA BLVD N LAKE ELMO MN 55042 0302921330009 2,950.00$
49 TRAUSCHT D D & E A 5130 JAMACA BLVD N 5130 JAMACA BLVD N LAKE ELMO MN 55042 0302921330002 5,900.00$
50 REINECK MICHAEL J & STEPHANIE 5131 JAMACA BLVD N 5131 JAMACA BLVD N LAKE ELMO MN 55042 0302921330010 5,900.00$
51 REARDON JAMES M & JEANINE L 5150 JAMACA BLVD N 5150 JAMACA BLVD N LAKE ELMO MN 55042 0302921330003 5,900.00$
52 TOMPKINS SCOTT B & MARIA M 5151 JAMACA BLVD N 5151 JAMACA BLVD N LAKE ELMO MN 55042 0302921330011 5,900.00$
53 REESE JAMES F & DEBRA 5170 JAMACA BLVD N 5170 JAMACA BLVD N LAKE ELMO MN 55042 0302921330004 5,900.00$
54 OERTEL EDWARD J & ROBIN L 5171 JAMACA BLVD N 5171 JAMACA BLVD N LAKE ELMO MN 55042 0302921330012 5,900.00$
55 DUPAUL LANCE D & KRISTIN L 5190 JAMACA BLVD N 5190 JAMACA BLVD N LAKE ELMO MN 55042 0302921330005 5,900.00$
56 ABBOTT DENNIS R & JUDITH A 5193 JAMACA BLVD N 5193 JAMACA BLVD N LAKE ELMO MN 55042 0302921330013 5,900.00$
57 SATERSMOEN JAMES H & KATHLEE 5210 JAMACA BLVD N 5210 JAMACA BLVD N LAKE ELMO MN 55042 0302921330006 5,900.00$
58 ANDERSON JACQUELYN L 5211 JAMACA BLVD N 5211 JAMACA BLVD N LAKE ELMO MN 55042 0302921330014 5,900.00$
59 KERR DAVID F & MARY LOU 5230 JAMACA BLVD N 5230 JAMACA BLVD N LAKE ELMO MN 55042 0302921320003 5,900.00$
60 SCHOENROCK ROBERT C & CYNTHI 5250 JAMACA BLVD N 5250 JAMACA BLVD N LAKE ELMO MN 55042 0302921320004 5,900.00$
61 SIMPSON JOHN T & SHARON M 5270 JAMACA BLVD N 5270 JAMACA BLVD N LAKE ELMO MN 55042 0302921320005 5,900.00$
62 LE LANCHI T & MATTHEW L PHILION 5290 JAMACA BLVD N 5290 JAMACA BLVD N LAKE ELMO MN 55042 0302921320006 5,900.00$
63 CITY OF LAKE ELMO 3800 LAVERNE AVE N LAKE ELMO MN 55042 0302921330001 11,800.00$
64 BROWN KEVIN J & TAMAREEM V 5385 JAMACA BLVD N 5385 JAMACA BLVD N LAKE ELMO MN 55042 0302921310007 5,900.00$
65 DRAXTON MICHAEL & AMANDA 5400 JAMACA BLVD N 5400 JAMACA BLVD N LAKE ELMO MN 55042 0302921320007 5,900.00$
66 FARMER KENNETH R II & MICHELLE R W 5445 JAMACA BLVD N 5445 JAMACA BLVD N LAKE ELMO MN 55042 0302921310008 5,900.00$
SUBTOTAL‐PAGE 2 191,750.00$
SUBTOTAL‐PAGE 1 203,550.00$
TOTAL 395,300.00$
MAILING ADDRESSADDRESS