HomeMy WebLinkAbout# 26 - Inwood Trunk WM - Call Final Assessment Hearing STAFF REPORT
DATE: September 19, 2017
REGULAR
AGENDA ITEM: Inwood Trunk Watermain Improvements – Resolution Declaring Costs to
be Assessed, Ordering Preparation of Proposed Assessments, and Calling
for Hearing on Proposed Assessment
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council call a final assessment hearing for the Inwood
Trunk Watermain Improvements project to be held on October 17, 2017?
BACKGROUND: The Inwood Trunk Watermain Improvements were completed and accepted by the City
on December 6, 2016. Work was completed by Northdale Construction Company, Inc. and the
improvements provided access to drinking water for two properties along the corridor.
PROPOSAL DETAILS/ANALYSIS: Pursuant to Minnesota Statutes, Section 429 the Council must
declare the amount to be assessed against the benefitting properties and Call the Hearing on the Proposed
Assessment for these improvements. The Assessment Hearing is proposed for October 17, 2017. The
Final Assessment Roll must be certified to the County Auditor by November 30, 2017.
The final assessment amount for the two benefitting properties is $5,800 and is consistent with the
feasibility report. The two properties were levied a $5,800 lateral benefit assessment. In accordance with
the agreement to obtain the Inwood Booster Station site, the assessment proposed for 2298 Inwood Avenue
North will be waived.
FISCAL IMPACT: The total project cost was $1,674,000 with $708,816.05 paid from the water enterprise
fund; $935,583.95 paid from the Water System DEED grant; and $11,600 paid through special assessments.
RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2017-099,
thereby declaring the total water system costs to be assessed to be $11,600; ordering the preparation of the
proposed assessments and Calling for the Hearing on the proposed Assessments for October 17, 2017 at or
around 7:00 pm. The recommended motion for the action is as follows:
“Move to approve Resolution No. 2017-099; A Resolution Declaring Costs to be Assessed, Ordering
Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed Assessment for the
Inwood Trunk Watermain Improvements.”
ATTACHMENTS:
1. Resolution Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment, and
Calling for Hearing on Proposed Assessment.
2. Notice of Hearing on Proposed Assessment.
3. Final Assessment Roll.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2017-099
A RESOLUTION DECLARING COST TO BE ASSESSED, ORDERING
PREPARATION OF PROPOSED ASSESSMENTS, AND CALLING
HEARING ON PROPOSED ASSESSMENT FOR THE
INWOOD TRUNK WATERMAIN IMPROVEMENTS
WHEREAS, project costs are known for the Inwood Trunk Watermain Improvements;
and
WHEREAS, the total cost of the improvements will be $1,674,000.
WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll
and will maintain said assessment roll on file in the City offices for public inspection.
NOW, THEREFORE, BE IT RESOLVED,
1. The portion of the cost of such watermain improvements to be paid by the City is hereby
declared to be $708,816.05, the amount reimbursed by DEED grant is $953,583.95, and
the portion of the cost to be assessed against benefited property owners is declared to be
$11,600.
2. The City Clerk, with the assistance of the City Engineer, has calculated the proper amount
to be specially assessed for such improvements against every assessable lot, piece or parcel
of land to be benefited by the improvements, and the Clerk has filed a copy of such
proposed assessment in the City offices for public inspection.
3. Assessments shall be payable in equal annual installments extending over 20 years for
water improvements, the first of the installments to be payable on or before the first
Monday in January, 2018, and shall bear interest at the rate of 4.00 percent per annum from
the date of the adoption of the assessment resolution.
4. A public hearing shall be held on the 17th day of October, 2017, in the Council Chambers
of the City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment.
All persons owning property affected by such improvement will be given an opportunity
to be heard with reference to such assessment.
5. The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the
hearing, and she shall state in the notice the total cost of the improvement. She shall also
cause mailed notice to be given to the owner of each parcel described in the assessment
roll not less than two weeks prior to the hearings.
6. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the entire assessment on such property, with interest
accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire
assessment is paid within 30 days from the adoption of this assessment. A property owner
may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment
is made. Such payment must be made before November 15 or interest will be charged
through December 31 of the succeeding year.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE NINETEENTH DAY OF
SEPTEMBER, 2017.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
INWOOD AVENUE TRUNK WATERMAIN IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the council
chambers of the city hall at or approximately after 7:00 P.M. on Tuesday, October 17,
2017, to consider, and possibly adopt, the proposed assessment against benefitting
property for the Inwood Trunk Watermain Improvements. Adoption by the Council of the
proposed assessment may occur at the hearing. The following describes the area proposed
to be assessed:
• A $5,800 lateral benefit assessment for water system improvements to properties
receiving access to city water along Inwood Avenue from 26th Street North to
Eagle Point Boulevard. Properties include 2298 Inwood Avenue North and 2038
Inwood Avenue North.
You may at any time prior to certification of the assessment to the county auditor pay the
entire assessment on such property to the City Clerk with interest accrued to the date of
payment. No interest shall be charged if the entire assessment is paid to the City Clerk
within 30 days from the adoption of this assessment. You may at any time thereafter, pay
to the City Clerk the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 of the year in which such payment is made. Such payment must
be made before November 15 or interest will be charged through December 31 of the
succeeding year. If you decide not to prepay the assessment before the date given above
the rate of interest that will apply is 4.00 percent per year.
Once assessments are certified to the County, the assessments are payable in equal annual
installments extending over a period of 20 years for water improvements, the first of the
installments to be payable on or before the first Monday in January 2018, and will bear
interest at the rate of 4.00 percent per annum from the date of adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from
the date of the assessment resolution until December 31, 2017. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
The proposed assessment roll is on file for public inspection at the City Clerk’s office.
The total amount of the proposed water assessment is $11,600. Written or oral objections
will be considered at the meeting. No appeal may be taken as to the amount of an
assessment unless a written objection signed by the affected property owner is filed with
the municipal clerk prior to the assessment hearing or presented to the presiding officer at
the hearing. The Council may upon such notice consider any objection to the amount of a
proposed individual assessment at an adjourned meeting upon such further notice to the
affected property owners as it deems advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council may, in its discretion, defer the payment of this assessment for any
homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person’s
military orders. The owner must request a deferment of the assessment at or before the
public hearing at which the assessment is adopted and make application on forms
prescribed by the City Clerk within 30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a
hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes
Section 435.193.
DATED: September 19, 2017
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Mike Pearson, Mayor
(Published in the Oakdale-Lake Elmo Review on September 27, 2017)
CITY OF LAKE ELMO, MN.
SEPTEMBER 2017
INWOOD AVENUE TRUNK WATERMAIN IMPROVEMENTS
FINAL ASSESSMENT ROLL
PAGE 1 of 1
NO. NAME PID
ASSESSMENT
AMOUNT
1 CAROLINE M EBERHARD TRS 2298 INWOOD AVE N 1320 RYAN AVE W ROSEVILLE, MN 55113 2102921320001 $5,800.00
2 MEEHAN FAMILY LLC 2038 INWOOD AVE N 740 MARSHALL AVE ST. PAUL, MN 55104 2102921340013 $5,800.00
TOTAL $11,600.00
ASSESSABLE PROPERTY ADDRESS MAILING ADDRESS