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HomeMy WebLinkAboutPark Commission Agenda 8-24-09 LAKECity of lake Elmo EL M 0 3800 Laverne Avenue North Lake Elmo, Minnesota 55042 (651) 777-5510 Fax: (651) 777-9615 Www.LakeElmo.Org NOTICE OF MEETING The City of Lake Elmo Parks Commission will conduct its regular meeting on Monday, August 24, 2009, at 7:00 p.m. AGENDA 1. Agenda 2. Review and consideration of proposals for the construction of picnic shelters for Demontreville and Carriage Station Parks. 3. "Sunfish Lake Park West" site review. 4. Information Items: A. Pebble Park woodland restoration project update. 5. Adjourn The public is invited to attend. Park Commission Date: 8-24-09 Item: 2 ITEM: Consideration of proposals to construct picnic shelters at Carriage Station Park and Demontreville Park. SUBMITTED BY: Carol Kriegler, Project Assistant BACKGROUND INFORMATION Quotations for the construction of picnic shelters at Carriage Station and Demontreville Parks will be available for review and consideration. Quotations were requested from 4 contractors with quotations requested for construction of each of the two shelters separately, and together— built concurrently. As a means of a "refresh" and in preparation for review and consideration of the quotes, a summary of events and progress-to-date on the project is available. Lowes has donated approximately$11,000 in materials and supplies for the construction of the Demontreville shelter. Contractors have been made aware of these available materials. The Lake Elmo Jaycees have pledged $4,000 towards the Carriage Station shelter. Action requested: Motion in support of moving forward with the construction of picnic shelters for Demontreville and Carriage Station Parks as well as a recommendation on acceptance of a proposal. LOWES PARTNERSHIP PROGRAM OVERVIEW A grant program providing in-kind grants of MATERIALS AND SUPPLIES for a park improvement project. PICNIC SHELTER OVERVIEW PURPOSE OF SHELTER: To provide shelter from the sun and other elements while picnicking, or sitting. SHELTER PROGRAM Outdoor space with overhead protection from the elements. SHELTER COMPONENTS Concrete floor Roof supports Roof (Does not include electrical, water, kitchen, restrooms, etc) THE PROCESS Refine the program and proceed to schematic design phase— Provides for the opportunity for the shelter to be custom designed and take on the character and architectural elements of the community. Provides for the opportunity to establish a theme of form and materials that will have future applications to park structures and amenities such as information kiosks, park entrance signs, picnic tables, etc. Or Select a shelter design from a park amenity catalogue or other source. (Lowes donation would then not be used for a picnic shelter project) TIMELINE OF SHELTER RELATED EVENTS March '08 —Commission passes motion in support of using Lowes donation for picnic shelter project. Commission expresses that they are most interested in a shelter located at Lions Park or Old Village area. April '08 - Lowes makes verbal commitment for materials and supplies in $7,000- $10,000 range for shelter construction _-s May '08 — Carriage Station resident appears before Commission asking that a picnic shelter for Carriage Station be considered in park improvement planning. She reports that they have secured $4,000 from Jaycees for Carriage Station picnic shelter. June '08 — Park Commission as requested to authorize Design Forum to prepare conceptual schematic designs for park shelters so that scope of the project is established in an attempt to secure the Lowes grant. Commission changes shelter location to Carriage Station Park and recommends hiring Design Forum for the design services. City Council authorizes design Forum to design shelters. June 26—Carriage Station Park neighborhood picnic shelter meeting is held. June 30— Design Forum develops schematic design in an attempt to define scope of the project. July'08 - A couple of commission members that missed June meeting express their concern and dissatisfaction with the shelter project being changed to Carnage Station. They express that they have concerns about the project being done in Carriage Station Park due to the number of improvements that have taken place in that park and express that they want to see improvements more balanced throughout the city. Motion passed limiting the Carriage Station shelter project cost to not exceed the Lowes gift and the Jaycees donation. August '08 — Confirmation received that Lowes donation is of materials and supplies in the value of about $11,000. August '08 - Kriegler provides Commission with information related to establishing an appropriate budget for a shelter project. Essential budget items such as site preparation, concrete slab /footings, materials and supplies, time & labor, etc. Specifically, I expessed that $4,000 would not be an adequate budget for the placement of a concrete slab and time/labor to erect a picnic shelter. Commission decides to build two picnic shelters— One, a scaled down version for Carriage Station, and a larger one at Demontreville. September '08 —Jerry Mazerra of Design Forum presents shelter designs. Staff directed to request proposals to have two shelters built. September 18 — Demontreville Park neighborhood picnic shelter meeting is held. October '08 — It's determined that the shelter must have an architectural stamp and be approved by structural engineers (as any publicly used structure). Contractors indicate an unwillingness to design /build due to liability issues. Design Forum to hired to complete detailed drawings and specifications to meet state law and obtain competitive bids. s I f � l - • l fill . : . 71 tar • '� o�C pill . _ 1R� f NHO3 NDIS30 lllVgg � [ SOON •OP, unr Park Commission Date: 8-24-09 Item: 3 ITEM: "Sunfish Lake Park West' site review SUBMITTED BY: Carol Kriegler, Project Assistant BACKGROUND INFORMATION Clean-up of the Washington County Landfill began on June 2 and is scheduled to be complete no later than October 31, 2012. The work is being done to address groundwater contamination including PFC`s and other contaminants. Once complete, the footprint of the actual landfill will be reduced by approximately 6 acres. These 6 acres then, will be available for to the city for recreational purposes. The commission has requested to visit the site. Enclosed is a map of the site indicating a rough estimation of the existing and final landfill footprints. In addition, staff is requesting a final grading plan so the commission can get a sense of the contours of the area, as well as any constraints or limitations that might be placed on the area by the MPCA. The purpose of the review is to begin to do some planning for the site as well as the pursuit of funding opportunities.