HomeMy WebLinkAbout05-20-13 Park Commission Agenda
NOTICE OF MEETING
City of Lake Elmo
3800 Laverne Avenue North
Park Commission Meeting
Monday May 20th, 2013 7:00 PM
AGENDA
A. 7:00 Call to Order/Approval of Agenda
B. 7:05 Approval of Minutes: April 15th , 2013
C. 7:10 Visitors/Presentations
1. Speak Your Peace Pledge
D. 7:20 Park Survey Subcommittee Report-Steele
E. 8:00 Sunfish Lake Park
1. Coyote
F. 8:10 CIP
G. 8:30 Commissioners/Staff Reports
1. Park Visit Schedule
Our Mission is to Provide Quality Public
Services in a Fiscally Responsible Manner
While Preserving the City’s Open Space
Character
DRAFT MINUTES
City of Lake Elmo Park Commission
Monday April 15th, 2013
Members Present: Chairperson Weis, Ames, Steele, Zeno, Hartley, Blackford, DeLapp
Members Absent: Hietpas
Others Present: City Planner Nick Johnson, SPW Bouthilet
A. Call to Order/Approval of the Agenda
Chairman Weiss called the meeting to order at 7:02 PM
Without Objection Agenda Additions: 1. Wendy Sullivan Resignation (Hartley)
2. Park Land Dedication (DeLapp)
B. Minutes: February 20th, 2013 Approved as presented.
March 18th, 2013 Approved as amended. 7-0 (Blackford- Sunfish Lake history distributed)
C. Visitors/ Presentations
1. Trail Grant Opportunities-Nick Johnson
Nick Johnson- Presentation will include:
Trail Planning Overview & Background
Funding Opportunities
Staff Recommendations
Johnson- Background and expertise has been primarily in land use planning, but I expect to be available as a
resource during planning and developing the City trail system. Johnson reviewed two sections of the
Comprehensive Plan with trail implications. First was the 2030 Park Plan, which identified the “green belt” and
adjacent County trail plans. Second was the 2030 City trail guide which focuses more on developing trail
connections. The existing Comprehensive Plan states:
“It is suggested two parallel processes be developed to establish priorities for implementing the trail
system. The first should be a general overall priority for trails…[and second] a process should be set to
help develop the simpler sections of trail.”
Johnson presented trail opportunities as follows:
1. Safe Routes to School (SRTS)
2. DNR Local Trail Connections Program
3. DNR Federal Recreational Trail Program
4. DNR Outdoor Recreation Grants
5. Other Possible Opportunities
a. MnDOT (i.e. CIMS or other corridor improvements)
b. MDH (Statewide Health Improvement Program)
c. Washington County Land and Water Legacy Program
1. Safe Routes to School (SRTS)
Program Purpose: Safe Routes Minnesota provides funding to community and school groups to make
improvements to the routes your children use to walk and bike to school.
Eligibility: K-8 schools
Funding is broken into two categories: 1) education and enforcement, and 2) planning and installation
of infrastructure.
Minnesota has $3 million available for infrastructure grants and $800,000 available for non-
infrastructure and planning grants for 2013-14. All SRTS grants use federal funds, and no local match
is required.
Johnson-the next grant opportunity for a SRTS grant is 2014. Steele-What is the range of the grant
funding? Johnson-there is a minimum, but I’m not sure of the number. The highest I’ve seen is
$150.000 Weis-does funding from one grant limit the eligibility from another grant? Johnson-Some
grants do have restrictions on funding from other sources, specific funding restrictions be determined in
an application process.
2. DNR Local Trail Connections Program
Program Purpose: To provide grants to local units of government to promote relatively short trail
connections between where people live and desirable locations, not to develop significant new
trails.
Funding priorities: Priority for trail project funding will be given to projects that provide significant
connectivity.
Eligibility: Eligible applicants include counties, cities, and townships.
Level of assistance: Grants are reimbursement based up to 75 percent of the total eligible
project costs.
Anticipated funding for FY 2014 is $805,000.
Johnson-I believe the Local Trail Connections Program would be the most suited grant funding source for the
City. Ames-What is the definition of “relatively short”? Johnson- I will have to inquire about specific details. It
will be important to identify our own project and do comparisons of similar projects awarded. Fitting our project
to the appropriate grant is important. DeLapp- How much trail does $850,000 construct?
Weis- Approximately 3 miles.
3. DNR Federal Recreational Trail Program
Program Purpose: To encourage the maintenance and development of motorized, non-
motorized, and diversified trails by providing funding assistance.
Eligibility: Motorized and non-motorized trail projects; maintenance/restoration of existing
recreational trails; development/ rehabilitation of recreational trail linkages….
Level of assistance: Grants are reimbursement up to 75% of total eligible project cost.
DeLapp- How much money is available in this program? Hartley- An average of $335,000/year over the last 3
years.
4. DNR Outdoor Recreation Grants
Program Purpose: To increase and enhance outdoor recreation facilities in local and community
parks throughout the state.
Eligibility: Cities, counties, townships and recognized tribal governments.
How it works/funding: Provides matching grants to local units of government for up to 50% of
the cost of acquisition, development and/or redevelopment of local parks and recreation areas.
5. Additional Opportunities
a. MnDOT (i.e. CIMS or other corridor improvements)
b. MDH (Statewide Health Improvement Program)
c. Washington County Land and Water Legacy Program
Johnson- The City is currently working on a CIMS grant for the Lake Elmo Elementary School crossing .
DeLapp- MnDOT needs to be informed the corridor improvements are restricting biking access on TH5.
Steele- It appears grant funds are limited in comparisons to total project costs. Ames- Even with limited
funding, grand could be the impetus to push a project forward. Weis-What options do we have for a grant
writer? Johnson- Grant writing would have to be a collaborative effort with the planning and engineering staff. A
professional grant writer could expedite the process.
Staff recommendation:
1. Prioritize. Identify most important trail projects according greatest needs and impacts.
2. Research. Conduct additional research about funding opportunities to identify the high-priority projects
that match well with funding opportunities.
3. Strategize. Determine the budget of the project, finalize project design, assign responsibilities for the
application process, and formulate a strategy to secure the funding for City’s match.
A consensus of the Commission was to request an opportunity to review or comment on any road construction
projects as they relate to trails. A sub-committee to identify and establish new trail priorities.
M/S/P Ames/DeLapp to establish a trail subcommittee of Weis, Hartley, Zeno.
D. Park Survey Subcommittee
The subcommittee consensus was the survey did not meet the expectations in design and content. They
decided to “step away” from the contract, develop survey questions internally and then contract the actual
survey/analysis. The goal is to provide the full Commission the survey questions at the May meeting.
E. Sunfish Lake Park
1. Landfill Restoration
Bouthilet- A landscape plan will be provided at no cost by Abrahamson Nursery with the purchase of
materials. The Commission has develop general criteria for a plan. The consensus of the Commission
was to have staff distribute flyers around the adjoin neighborhood for input on a landscape plan.
2. Land Trust Determination
Staff reported the Land Trust ruled agreement stipulated, no new uses, which in effect bans bikes. Changing
the name of Sunfish Lake Park to Sunfish Lake Preserve could better capture the spirit of intended uses.
M/S/P Hartley/DeLapp to re-name of Sunfish Lake Park to Sunfish Lake Nature Preserve 7-0
Audience: Greg McGrath expressed his appreciation of the Commissioners service, the survey considerations,
and noted some dead trees for the 2012 MnDOT Landscape Partnership Project.
F. Revised Park Use Policy
A revised park use policy was presented to the Commissioners. Discussion about generated a desire to have
the reservation system posted publicly for residents viewing and planning. Staff will attempt to incorporate a
reservation posting calendar.
M/S/P Hartley/DeLapp To accept the revised Park Use Policy as amended. 7-0 (insure to ensure)
G. Commissioners/Staff Reports
1. Commissioner Hartley acknowledged the resignation of Wendy Sullivan and noted and the open seat on
the Commission. The Commission has asked for a current status of their memberships.
2. Commissioner DeLapp noted the high density of the development south of 10th Street has a higher
impervious impact. Green space and trails could alleviate some that impact. He does not believe the park land
dedication requirements are equitable.
Chairperson Weis adjourned the meeting at 9:25 PM
Respectfully Submitted
Michael Bouthilet, Recording Secretary
PRESENTATION ITEM C
Park Commission
Date: 5/20/13
Item: C
ITEM: Speak Your Peace Resolution Affirmation
SUBMITTED BY: Alyssa MacLeod – Communications Coordinator
REVIEWED BY: Dean Zuleger – City Administrator
______________________________________
SUMMARY AND ACTION REQUESTED:
As part of Lake Elmo’s Speak Your Peace campaign, the Park Commission is respectfully
requested to affirm the resolution adopted by City Council on April 16, 2013, to incorporate
the nine tools of civility as the foundational principles of conducting the business of the
commission.
ADDITIONAL INFORMATION:
Speak Your Peace is a campaign focused on improving civil discourse through raising
awareness of nine tools of civility (basic principles of respect). The nine tools of civility are
Pay attention; Listen; Be inclusive; Do not gossip; Show respect; Be agreeable; Apologize;
Give constructive criticism; and Take responsibility. The purpose of the initiative is to
cultivate a community that values civic engagement and is widely recognized for modeling
civility, accomplished by providing training, information and tools and to be good role
models for civility in our interaction with others.
RECCOMENDATION:
The Park Commission is respectfully requested to affirm the nine tools of civility (Resolution
No. 2013-28, adopted by City Council on April 16, 2013) as the foundational principles to
conducting the business of the commission:
ATTACHMENTS:
1. Speak Your Peace Resolution
1
Resolution No. 2013-28
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2013-28
A RESOLUTION ACCEPTING THE NINE RULES OF CIVILITY
WHEREAS, the residents of the city of Lake Elmo place a high value on respect and civility in their lives and
they understand that these characteristics are essential to any healthy community; and
WHEREAS, the Lake Elmo City Council supports opportunities for civil discourse and discussion in the
community and at City Hall; and
WHEREAS, the city council sometimes addresses controversial issues about which people often feel
passionately, which at times leads to uncivil behavior; and
WHEREAS, an atmosphere of incivility and disrespect can have a damaging effect on the proceedings, on the
quality of debate, and on the practice of democracy itself;
NOW, THEREFORE, BE IT RESOLVED, that the Lake Elmo City Council recognizes nine tools of civility
that will provide increased opportunities for civil discourse in order to find positive resolutions to the issues that
face our city. These tools include:
(a) Pay attention;
(b) Listen;
(c) Be inclusive;
(d) Do not gossip;
(e) Show respect;
(f) Be agreeable;
(g) Apologize;
(h) Give constructive criticism;
(i) Take responsibility.
BE IT FURTHER RESOLVED, that the Lake Elmo City Council shall promote the use and adherence of
these tools in conducting the business of the council.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF APRIL, 2013.
CITY OF LAKE ELMO
By: ____________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Adam Bell
City Clerk