HomeMy WebLinkAbout20140317 Park Commission Packet
NOTICE OF MEETING
City of Lake Elmo Park Commission
3800 Laverne Avenue North
March 17, 2014 6:30 PM
AGENDA
I. Call to Order - Chairman Shane Weis 6:30 PM
II. Approve Agenda 6:35 PM
III. Approve February 2014 Minutes 6:40 PM
IV. New Business 6:45 PM
a. Gonyea North Concept Plan – Nick Johnson
b. Wildflower at Lake Elmo Concept Plan – Nick Johnson
c. Priority Park Action Item/Discussion – Shane Weis
V. Old Business 7:45 PM
a. Oak-Land Park JPA – Dean Zuleger
b. MPCA Tree Planting Update – Dean Zuleger
c. Park Sign Update – Alyssa MacLeod
d. Pebble Park Equipment – Mike Bouthilet
VI. Staff Reports & Commission Updates 8:15 PM
a. Communication Update – Alyssa MacLeod
VII. Adjourn 8:30 PM
***Note: The Public is advised that there may be a quorum of City Council Members in attendance as observers. No official action can or will be
taken by the City Council at this meeting.
***Note: Every effort will be made to accommodate person or persons that need special considerations to attend this meeting due to a health
condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations.
***Note: This meeting will be video recorded, but not broadcasted, for record-keeping purposes.
Our Mission is to Provide Quality Public
Services in a Fiscally Responsible Manner
While Preserving the City’s Open Space
Character
PARK COMMISSION
DATE: 3/17/14
AGENDA ITEM: IV.A – NEW BUSINESS
ITEM: Schiltgen Farms – Parcel B Sketch Plan Review
SUBMITTED BY: Nick Johnson, City Planner
REVIEWED BY: Kyle Klatt, Community Development Director
Dean Zuleger, City Administrator
SUMMARY AND ACTION REQUESTED:
The Park Commission is asked to review a Sketch Plan, Schiltegn Farms – Parcel B, submitted by
GWSA Land Development, LLC for a proposed 101 unit single family residential subdivision in the
northern portion of the Village Planning Area. The Park Commission is asked to review the plan to
provide direction on park and recreation facilities for the development.
BACKGROUND INFORMATION
As noted in the Sketch Plan Narrative, the applicants are not proposing a neighborhood park as part
of this development at this time. They have noted that the prospective property owner to the north is
planning some type of recreational or open space amenity within the natural resource preservation
area to the north. In addition, it should be noted that the applicants also have property in the
southeast portion of the Village Planning Area owned Schiltgen Farms, Inc. under contract. As part
of subdividing this property at a future date, the applicants propose to dedicate land adjacent to Reid
Park as an expansion of this park or facility. If this proposal is acceptable to the City, the applicants
could receive credit towards their parkland dedication requirements for dedicating land adjacent to
Reid Park under this arrangement. The Park Commission should discuss whether or not they are
interested in additional land dedications at Reid Park.
In addition, when presenting the Sketch Plan at the Planning Commission on 3/10/14, the applicants
were asked by the Planning Commission to provide some small area for a neighborhood park. It was
also suggested that this small neighborhood park could be shared with the future development to the
east, which is guided for the same level of density as the subject property. At the meeting, the
applicants noted that they are not opposed to providing a small neighborhood park. They are seeking
direction on whether a neighborhood park is appropriate or desirable to the Park Commission.
Finally, it should also be noted that the City has engaged with discussion with the school district on
the possibility of entering a joint powers agreement (JPA) to make facilities at Lake Elmo
Elementary School open to the public as a shared City-School District facility. This facility does
have two smaller baseball diamonds, one soccer field and playground equipment. If the City entered
into a JPA with the school district, these facilities, which are in relative close proximity to the
proposed subdivision, could be made available to the public.
NEW BUSINESS - ITEM IV.a
2
RECCOMENDATION:
Staff is recommending that the Park Commission provide guidance to the applicants in the form of a
formal motion.
ATTACHMENTS:
1. Location Map
2. Sketch Plan Narrative
3. Schiltgen Farms – Parcel B Sketch Plan
ORDER OF BUSINESS:
- Introduction .......................................................................................... City Planner
- Report by Staff ..................................................................................... City Planner
- Questions from the Commission ............................ Chair & Commission Members
- Discussion by the Commission .............................. Chair & Commission Members
NEW BUSINESS - ITEM IV.a
Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX, Getmapping,Aerogrid, IGN , IGP, swisstopo, and the GIS User Community
Data S cource: Washington County, MN3-7-2014
Location Map: 12.029.21.33.0001
K12.029.21.33 .00 01(S ketch Plan Location)0 500 1,000250 Feet
1"=50 0'
39th Street
Lake
Elm
o
Av
e
Laverne Ave
T H 5
GWSA Land Development, LLC 10850 Old County Road 15 Suite 200 Plymouth, MN 55441 Craig Allen 952-270-4473 Craig@gonyeacompany.com Sketch Plan Narrative Schiltgen Farms – Parcel B March 6, 2014 This project property consists of +/- 39.8 acres (39.8-1.51 ROW=38.29 acres) and is located on the east side of Lake Elmo Avenue North (CSAH No. 17), about 500 feet north of 39th Street N. The property is currently used for agricultural purposes. The Existing Land Use is classified as Rural Area Development. The planned Land Use is Village Urban Medium Density. The attached sketch plan shows 101 single family lots, the lots are a minimum of 65 feet in width, with a depth of 130 feet or greater. On the Village Land Use Plan, the project site is classified as Village Urban Medium Density (V-MDR). The City has a proposed density goal of 3-4 units per acre. The proposed plan has 101 lots on 39.8 acres, for a gross density of 101/39.8 = 2.53 units per acre. The area of open space and ponding is estimated at 5.92 acres, yielding a net area of 39.8-1.51-5.92 = 32.37 acres; net density of 101/32.37 = 3.12 units per acre. The MDR residential district has a minimum lot area requirement of 7,000 sf, with a minimum lot width of 50 feet. All of the proposed lots would exceed this requirement. The front yard setback is 25 feet, the side yard setback is 5 feet for the attached garages and 10 feet for the principal buildings. The corner yard setback is 15 feet and the rear yard setback is 20 feet. A 50 foot setback is being proposed along Lake Elmo Avenue North for additional screening. All single family dwellings shall be at least 24 feet in width and at least 960 square feet in area. No variances are being requested with this application. For park, the Village Open Space Overlay Map defines the area directly north of our development as a Natural Resource Preservation Area and we are aware of plans for park and open space at this location as part of a neighboring development. With this in mind, as well as the close proximity to the Elementary School park and playground, we are not proposing a neighborhood park as part of our development. Our proposal is to dedicate land east of Reid Park, currently under contract with Mr. Schiltgen, also defined on the Village Open Space Map and specifically mentioned in the Village Comprehensive Land Use Plan as a possible “opportunity to acquire environmentally sensitive lands that could be incorporated into recreation”. Also per the Comprehensive Land Use Plan, we have incorporated sidewalks throughout our development with connections to neighboring subdivisions and south to 39th Street; as well as trail connections along Lake Elmo Avenue from the south and north connecting to the before mentioned Preservation Area.
The main access to the project will be from Lake Elmo Avenue North. The public streets will be 28’ back of curb to back of curb, with sidewalk on one side, within a 60’ ROW. The cul-de-sacs will have a 45’ radius to the back of the curb. It is anticipated that the project will be constructed in phases of 30-40 lots; with the majority of the site grading work being completed with the first and/or second phase. The project will be served by City Sewer and Water. The City Village Sewer Study Plan shows the proposed Trunk Sanitary Sewer Lines that are proposed to provide service to this project. City water is available for 39th Street N. and will be extended to service this site. The stormwater treatment system will be designed to meet the requirements of the City and the Watershed.
PARK COMMISSION
DATE: 3/17/14
AGENDA ITEM: IV.B – NEW BUSINESS
ITEM: Wildflower at Lake Elmo Sketch Plan Review
SUBMITTED BY: Nick Johnson, City Planner
REVIEWED BY: Kyle Klatt, Community Development Director
Dean Zuleger, City Administrator
SUMMARY AND ACTION REQUESTED:
The Park Commission is asked to review a Sketch Plan, Wildflower at Lake Elmo, submitted by
Robert Engstrom Companies, for a proposed 143 unit single family residential subdivision in the
northern portion of the Village Planning Area. The Park Commission is asked to review the plan to
provide direction on park and recreation facilities for the development.
BACKGROUND INFORMATION
As noted in the Sketch Plan Narrative, the applicants are proposing some type of conservancy in the
northern portion of the site. Planning for this amenity is very preliminary at this time, and it is still
not determined if there will be a public component. In addition to this natural preservation area, the
applicant is proposing to include multiple interior park-like courts within the residential
development. It is the City’s understanding at this time that these lands will be private and HOA
maintained.
The proposed subdivision has yet to be presented to the Planning Commission or City Council.
However, in reviewing a Sketch Plan for a single family neighborhood proposed on the property to
the west, the Planning Commission requested that a small neighborhood park be incorporated into the
plan. In addition, they suggested that the small neighborhood park could be shared with the
Wildflower at Lake Elmo development. The Park Commission should consider if and where a
neighborhood park would be appropriate in for this proposed development.
Finally, it should also be noted that the City has engaged with discussion with the school district on
the possibility of entering a joint powers agreement (JPA) to make facilities at Lake Elmo
Elementary School open to the public as a shared City-School District facility. This facility does
have two smaller baseball diamonds, one soccer field and playground equipment. If the City entered
into a JPA with the school district, these facilities, which are in relative close proximity to the
proposed subdivision, could be made available to the public.
RECCOMENDATION:
Staff is recommending that the Park Commission provide guidance to the applicants in the form of a
formal motion.
NEW BUSINESS - ITEM IV.b
2
ATTACHMENTS:
1. Location Map
2. Sketch Plan Narrative
3. Wildflower at Lake Elmo Sketch Plan
ORDER OF BUSINESS:
- Introduction .......................................................................................... City Planner
- Report by Staff ..................................................................................... City Planner
- Questions from the Commission ............................ Chair & Commission Members
- Discussion by the Commission .............................. Chair & Commission Members
NEW BUSINESS - ITEM IV.b
Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX, Getmapping,Aerogrid, IGN , IGP, swisstopo, and the GIS User Community
Data S cource: Washington County, MN3-13-1 4
Location Map: Wildflower at Lake Elmo
K12.029.21.32 .00 01Wildflower at Lake Elmo 0 500 1,000250 Feet
1"=50 0'
39th Street
TH 5
Laverne Ave
Lake Elmo Ave
43rd Street
Audit Priority Work Session – December 2013
Due to getting through agenda efficiently, Zuleger suggested amending the agenda to include
an audit priority work session. Weis added that the agenda should also be amended to include a
date change for the January meeting.
Agenda amended to include additional work from the audit and moving January meeting due to
MLK holiday. Meeting was moved to Thursday, January 30.
M/S/P: Ames/Steele: Agenda approved as amended. Approved 7-0
Zuleger asked the commission how they would like to tackle the audit and prioritize. Weis asked
to clarify objective. Zuleger responded that the objective is to determine how to spend the $220
allocated to park improvements. Steele expressed concern that it would be hard to prioritize
without knowing cost of improvements. Zuleger reminded the commission that they have excess
funds available (up to $900k) if needed and an additional $150k-$200k would likely be added
this year from new development.
The commission agreed to go through the audit and prioritize line by line, recognizing two parks
most in need of improvements to focus on.
Zuleger informed the commission that Gonyea and Mattamy development would likely bring
some improvements to Reid Park, next spring. Frick asked how many acres will be added to
Reid. Zuleger said it would likely be 8-10 acres.
Steele asked why they were only looking at six parks. Zuleger responded that they are the only
ones that were audited. Steele confirmed the parks that weren’t audited: Stonegate, Kleis,
Parkview (Park Ridge), Fields II, Tana. There is also an understanding that there will be a joint
park at OakLand Jr. High. Steele confirms that they should be free to add in additional parks
that they think might need some work.
Inviting Entrance:
Priority was ranked: 1. Pebble, 2. Reid, 3. Tablyn. Steele suggested doing signage system-
wide; determined a high priority by commissioners. Zuleger said they would take a look at Carol
Kriegler’s work with signs.
Way-finding signs.
Steele suggested that entrance signs and way-finding signs go together. Ames suggested that
way-finding signs are more important in some parks than others (where you can see everything
from the entrance of the park). Nelson suggested auctioning old signs.
Reeves suggested focusing on big bucket items rather than on details in order to remain timely.
Park Lighting.
Commission agreed that lighting is a high priority Ames suggested that they differentiate what
type of lights they need and where they are needed.
Steele moveed to put Pebble as first priority, Reid and Tablyn second priority.
M/S/P: Hartley/Ames: approve lighting priorities. 7-0
Park Safety.
Nelson asked what electrical costs would be in parks that don’t already have it. Zuleger said it
would be $1,500 at best.
Sunfish, Pebble, Tablyn, Reid were ranked in order of illegal activities.
Zuleger said that webcams are relatively inexpensive, also suggested call boxes as an option
for parks with power. Weis asked if police reports were primarily crimes being inflicted on people
or illegal activity. Zuleger responded that it depends on park. Primarily loitering at Reid, drug
activity at Pebble.
Steele moved to prioritize installing cameras or call boxes in Sunfish, Pebble, Tablyn and Reid.
Commission agreed.
Steele suggested that disabled accessibility be considered low priority, as they are in good
shape. Bouthilet replied that standards are changing and it will need to be assessed at least.
Parking.
Hartley stated that increasing parking at Tablyn is priority. Steele added Carriage Station was in
need in parking as well; currently streets are too narrow. Steele suggested digging road out a
few feet and adding parking spaces along the side of the road and asked if it is feasible?
Bouthilet responded that there is limited room for parallel parking.
Weis asked about the Park off Inwood had parking; mentioned that it is not discussed much but
is heavily used.
Pebble, Tablyn determined priority for parking.
Pathways/Trails
Zuleger mentioned connection issues will be addressed at Reid and Tablyn (sidewalks at
Reid/30th, and trail connection at Tablyn)
Internal pathways well marked and maintained? Hartley mentioned that the stairs in Tablyn are
in need of work; trails need to be marked at Pebble. Ames thinks the staircase in Tablyn needs
to be looked at in terms of safety; Pebble improvements determined on the rest of the park
plan), therefore leaving Tablyn at 1. Steele agrees steps at Tablyn priority; clearing brush in
sliding hill.
Commission discussed reconfiguring ball diamond at Tablyn – backstop close to retaining wall;
bumpy field.
Zuleger mentioned that Stonegate will be expanded by new development that was just
approved (boulder ponds).
Pebble and Tablyn determined priority for pathways and trails.
Maintenance
Steele asked for Bouthilet’s recommendations regarding what needs to be replaced; to bring to
next meeting.
Pebble, Reid Tablyn determined priority at this time.
Amenities
Steele asked if this section was referring to capital improvements. Zuleger clarified that they
already touched on capital improvement with parking. Steele suggested Pebble and Tablyn as
priorities in amenities.
Weis asked if the LERT goes through, if the county would be interested in d eveloping a new
parking lot that serves as an entrance serving both Tablyn and the Reserve. Zuleger anticipated
they will know by spring if they are included in the master plan. Ames suggested creating a
contingency plan around parking in spring.
Weis suggested that what is left are ‘big dream’ items – restrooms, ball field, etc. Weis asked
each commissioner to suggest top item for improvement.
Hartley: Volleyball courts and move basketball court at Pebble. Lighting in parking and courts –
also adding bathrooms.
Zuleger reminded the commission that from the retreat the commission decided to add one
bathroom each year.
Steele: Pebble ranks top; but not sure on highest priority for bathroom.
Weis: As part of LERT master plan, funding may be available for a restroom at Tablyn
Ames: Transform first 100 yards of Pebble as you enter - from street to swing set.
Silvernale: Restroom combined with a picnic shelter (not park specific).
Zeno: Supports work in Pebble Park
Frick: Pebble top priority based on what was seen in audit. In Tablyn hopes that funding can be
picked up through trail; hopes improvements in Reid may be funded in part by new
development.
Hartley: Can’t see into the entrance at Reid; at least wants to take down some weeds to open
up visibility
Frick: Thought some cameras and a lit parking lot could help at Reid.
Ames: Adds brush removal to the list
Hartley: Discusses issues with buckthorn off of Ideal.
Nelson: Preserve character of the ball fields in VFW and Lions, but would like to see them
upgraded.
Hartley mentioned flooding in Lions/VFW. Zuleger responded that they are in the process of
Washington county study and there are three issues that are naturally taking care of
themselves. Options are being looked at including retention ponds/drainage considerations.
Weis asked about time frame on the city center park project. Reeves responded that the village
work group is looking at village green, plans are still being solidified. Zuleger added that plans
are dependent on airport zoning.
Nelson mentioned the perspective of guests coming from out of town and how they view the
downtown parks.
Zeno suggested that because they are unsure what is going to happen in that area, maybe best
to do temporary cosmetic touches but not invest a lot. Zuleger agreed that would be prudent;
looking at 3 years to finalize plans due to airport zoning and railroad crossing.
Ames mentioned utilizing new development to support trail plan. Zuleger responded that trails
were being implemented with new development.
Weis summed up big bucket priorities: Pebble, Reid, VFW (smaller bucket). Unsure on
improvements in Tablyn based on timing of LERT.
Commission reviewed Boulder ponds trail structure plan/map.
March 2014
JOINT POWERS AGREEMENT AND DEVELOPMENT AGREEMENT FOR ESTABLISHMENT
OF __________________________________
THIS AGREEMENT made this ______ day of __________, 2014, by and among the City of
Lake Elmo,, Washington County, Minnesota (“Lake Elmo”) and Stillwater Area Public Schools,
ISD 834 (“District”).
WITNESSETH:
WHEREAS, the District and Lake Elmo have identified the opportunity to partner in the
development of a multi-use public park located on approximately 3.7 acres in the northeast
corner of the Oakland Junior High School campus wholly owned by the District noted on Exhibit
A (“the Property”);
WHEREAS, a multi-use park may consist of a playground structures, picnic areas
(including tables), walking paths connecting to regional trails, conservation areas, bathrooms,
and other park amenities meant to compliment the recreational and athletic nature of the
Oakland Junior High School campus;
WHEREAS, the location of a multi-use public park affords a recreational benefit and
increased quality of life for taxpayer-investors of both Lake Elmo and the District in a quadrant
of the community, which includes a large affordable housing complex, that is currently not
served by a park;
WHEREAS, in exchange for the quiet enjoyment and use of the 3.7 acres of land, Lake
Elmo agrees to make available appropriate parkland dedication funds to help in the purchase
and development of infrastructure, athletic fields, sport courts and other equipment needed to
support the multi-use park and publically-accessible recreational portions of Area A and Area B
noted on Exhibit A.
WHEREAS, the partnering of Lake Elmo and the District to co-develop a multi-use park
is a prudent use and an excellent example of utilizing tax dollars and real property;
WHEREAS, Minnesota State Statutes 471.59 authorizes two (2) or more governmental
units by agreement of their governing bodies jointly and cooperatively to exercise any power
common to the contracting parties or similar powers, including those which are the same except
for the territorial limits within which they are exercised; and,
WHEREAS, cities authorized to enter into development contracts as contemplated in
Minnesota Statutes Section 462.358, Subd. 2(a); and,
WHEREAS, the parties hereto desire to set forth the respective rights and obligations of
the parties to this agreement.
NOW THEREFORE, IT IS HEREBY AGREED by and among the parties as follows:
ARTICLE I
Responsibilities of Lake Elmo
1.1. Lake Elmo and the District will cooperate to reach an operational agreement which shall
be reduced to writing on establishment of a multi-use park on the Oakland Junior High campus
property by April 15, 2014.
1.2. The Lake Elmo Planning Staff will work with the District to determine a legal property
description (“metes and bounds”) of the approximately 3.7 acres (guided by Exhibit A) in the
northeast quadrant of the Oakland Junior High campus for the purpose of a multi-use park.
1.3. After the execution of this Agreement by both parties, Lake Elmo will formally designate
the assigned multi-use park property and the recreational portions of Area A and Area B of the
Oakland Junior High campus as “official City parkland” to allow the District to take full a dvantage
of Minnesota Statutes Section 466.03 Subd. 6(e) providing recreational immunity from liability;
and in conjunction with Minnesota Statutes Section 466.03 Subd. 23.
1.4. After the execution of this Agreement, Lake Elmo Parks Commission will make available,
appropriate parkland dedication funds for the purpose of purchasing infrastructure, playground
equipment, athletic field / field equipment, sport courts, or other hard assets allowed by
Minnesota Statutes 462.358 Subd. 2 (b) for use by the general public in the designated
recreational areas of the Oakland Junior High Campus. The Park Commission will authorize an
$80,000 parkland dedication fund allocation for the installation of (3) new publically-accessible
tennis courts in Area A of the Property to be disbursed at the execution of this Agreement.
1.5. Lake Elmo will provide appropriate signage for the approximate 3.7 acre multi-use park
designating the area as a joint venture between Lake Elmo and the District. The park shall be
named “Oakland Neighborhood Park”. Lake Elmo agrees to maintain all park & picnic
equipment, including structures, placed in the 3.7 acre multi-use park area.
1.6. Lake Elmo Park Commission will provide a park master plan for the District’s approval
on the installation of infrastructure, land use and practical utilization of “Oakland Neighborhood
Park” by September 1, 2014.
1.7 Lake Elmo recognizes that Area A and Area B will not function as a public park or be
available for public use during regular school hours. Lake Elmo recognizes that priority use for
all areas described in this Agreement belongs to the District and will not schedule any activities
that may conflict with the priority use.
Article II
Responsibilities of the District
2.1. The District and Lake Elmo will cooperate to reach an operational agreement on
establishment of a multi-use park on the Oakland Junior High campus property by April 15,
2014.
2.2. The District shall, at their expense, survey the approximate 3.7 acres of Property located
in the northeast quadrant of the Oakland Junior High campus and provide Lake Elmo with a
property description (“metes and bounds”) for the area to be assigned the purpose of a multi-
use park.
2.2. After the execution of this Agreement, the District shall grant Lake Elmo access to the
approximate 3.7 acres assigned for the purpose of preparing the site for the eventual use as a
multi-use park. The District will grant Lake Elmo the right to clear the site of dead wood, brush,
debris; perform forestry duties to preserve trees and clear portions of the site for the installation
of approved site & use plan for Oakland Neighborhood Park.
2.4. The District agrees to review and approve a park master plan for the installation of
infrastructure, land use and practical utilization of Oakland Neighborhood Park by October 31,
2014
2.5. After the execution of this Agreement, the District shall submit an invoice for the current
2014 tennis court expansion of 3 courts not to exceed $80,000 to be paid net 15 days by Lake
Elmo from parkland dedication funds.
2.6. The District agrees to provide maintenance of the general landscape approximate 3.7
acre Oakland Neighborhood Park and the publically-accessible recreational portions of Area A
and Area B that would include mowing, trimming, and other groundskeeping functions (see
Exhibit A) in exchange for annual consideration of City parkland dedication funds. The District
will maintain all recreational equipment and fields in Area A and Area B.
2.7. The District will submit parkland dedication fund requests for infrastructure
improvements for the approximate 3.7 acre park and publically-accessible recreational portions
of the Oakland Junior High (unclear) by July 1st of each year for consideration by the Lake Elmo
Park Commission for inclusion in the following year’s capital improvement budget.
ARTICLE III
Default
3.1 Default. In event of any breach of this Agreement that is not cured within (30) days
of written notice of the breach, describing the nature of the default and what action, if
any is necessary to cure the breach, the non-defaulting party may declare this
Agreement to be in default.
3.2 Rights and Remedies. The rights and remedies available under this Agreement
shall be in addition to the rights and remedies available by law.
3.3 Waiver. No action of failure to act any party to this Agreement shall constitute a
waiver of a right or duty accorded under this Agreement.
ARTICLE 4
Miscellaneous Provisions
4.1 Benefit and Entire Agreement. This Agreement shall inure to the benefit of and
shall be binding upon Lake Elmo and District and their respective successors and
assigns. This Agreement represents the entire agreement between Lake Elmo and
District.
4.2 Amendment and Modification. This Agreement may be amended or any of its
terms modified only by a written document duly authorized, executed and delivered by
Lake Elmo and District.
4.3 Further Assurance and Corrective Instruments. Lake Elmo and District each agree,
upon written request of the other, to execute and deliver instruments and documents of
further assurance as may be reasonably required to carry out the intention of this
Agreement.
4.4 Counterparts. This Agreement may be executed in several, each of which shall
constitute one and the same instrument.
4.5 Governing Law. This Agreement shall be governed by the laws of the State of
MINNESOTA.
4.6 Notices. All notices, demands or other communication under this Agreement shall
be in writing and shall be deemed to have been duly served when delivered to the
person for which it was intended, or when mailed, first-class mail, postage prepaid, as
indicated below:
If to Lake Elmo: City of Lake Elmo
City Administrator
3800 Laverne Avenue North
Lake Elmo, MN 55042
If to District: Stillwater Area Public Schools, ISD 834
Superintendent
1875 Greely Street S.
Stillwater, MN 44082
4.7 Severability: The invalidity or unenforceability of any provision of this
Agreement, in no way, affect the validity or enforceability of any other provision of this
Agreement, all of which shall remain in full force and effect.
[Remainder of page left blank intentionally]
IN WITNESS WEREOF, the City of Lake Elmo and the Stillwater Area Public Schools ISD 834
have caused this agreement to be duly executed on the day and the year first above written.
CITY OF LAKE ELMO
By______________________________ By______________________________
Mike Pearson, Mayor Adam Bell, City Clerk
Attest ____________________________
Dean Zuleger, City Administrator
ISD 834 – STILLWATER AREA PUBLIC SCHOOLS
By:_____________________________ By______________________________
Its School Board Chair Its School Board Clerk
Attest___________________________
Corey Lunn, Superintendent
Park Entrance Sign Replacement Proposal (v2)
February 25, 2014
www.impressionsigns.com
651-328-6600
In partnership with
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Our mission is to contribute to our client’s success by creating first and lasting impressions through effective signage
solutions.
Core Values:
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Value:
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value of their investment and deliver results that exceed expectations
Partnership:
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competition.
The Impression Pledge -Peace of Mind!
In concert with this philosophy Impression Signs and Graphics pledges complete peace of mind to our customer partners by delivering what was agreed upon in advance and then standing behind our work. Satisfaction Guaranteed!
We are part of SignWorld, a network of 270 independently owned and operated non-franchise sign companies across North America. The access to the cumulative expertise across this network provides enhanced consultative capability that ultimately benefits our clients.
City of Lake Elmo Requirements
•Low maintenance/weather-proof material
•Modular design, so that the hours and activities can be replaced
easily if needed
•Monument-sized, marking the entrance to the park; large enough
to be visible at a distance
•We will need at least 17 of these signs produced
Design
Concept
Lake Elmo Parks Signage
Option 1 –Sandblasted Extira
Main Panel1.25” thick x 48”h x 96”w single side sandblasted Extira panel
Info PanelsTwo 1.25” thick x 15”h x 96”w single sided sandblasted Extira panels
FinishPanels painted up to 4 colors from client supplied vector artwork
Posts6”x6” x 168” Cedar Post, painted 1 color, routed slots for main sign panel mounting
Pricing
Per unit price for 17 signs -$3445
Per unit price for 1 sign only -$4310
(note, slightly higher than originally quoted due to longer posts, actual post length to be determined on final design spec based on desired ground clearance from bottom panel and pricing adjusted if applicable)
Delivery to single location included in price
Optional Installation -$800 per sign
1 year warranty
Design Notes:
•Sandblasted Extira creates a rich dimensional signage look (see examples in upcoming slide).
•Depending on required viewing distance at each park location, larger signs, all caps text, or alternative font can be utilized to ensure desired visual impact.
•Impression Signs and Graphics can provide additional design services if needed at $75/hour
Sandblasted Extira Examples
Why Extira
With the Earth’s natural resources in limited supply, choosing products that are
manufactured responsibly is more important than ever. Extira uses sustainable
products throughout its production processes, has initiated energy saving
programs in its facilities, and has earned third -party
certification for no added urea formaldehyde and the use of recycled content in
its products. Extira products also contribute to industry green building programs.
See much more about Extira at www.extira.com
•Durable Composite Material
•Rot Resistant
•High visual impact dimensional signage
•Green solution
Limitations:
•Copy change on information panels will require new panel fabrication and
installation
Lake Elmo Parks Signage
Option 2 –High Density Polyethylene (HDPE)
Main Panel3/4” thick x 48”h x 96”w single sided CNC routed 3-ply HDPE. (logo in design represented by single color of the panel)
Info PanelsTwo 3/4” thick x 15”h x 96”w single sided CNC routed 3-ply HDPE. Panels attached via angle brackets for easier change out if necessary.
FinishHDPE Standard Colors of choice (see next slide for color options)
Posts6”x6” x 168” Cedar Post, painted 1 color, routed slots for main sign panel mounting
Pricing
Per unit price for 17 signs -$3485
Per unit price for 1 sign only -$4360
Alternative to achieve full color logo –routed oval in main panel with PVC panel mechanically fastened with printed vinyl graphic attached.
Delivery to single location included in price
Optional Installation -$800 per sign
1 year warranty
Design Notes:
•Sandblasted Extira creates a rich dimensional signage look (see examples in upcoming slide).
•Depending on required viewing distance at each park location, larger signs, all caps text, or alternative font can be utilized to ensure desired visual impact.
•Impression Signs and Graphics can provide additional design services if needed at $75/hour
High Density Polyethylene (HDPE)
Benefits:
•Nearly indestructible material
•Graffiti resistant
•Price slightly higher than Sandblasted Extira, depending on design and logo color requirements.
Limitations:
•Choice of color combinations –no exact color match –custom colors available for additional cost/lead –time, but cost prohibitive for a project this size due to large lot requirement
•Two color max per sign panel
•Can route out and mechanically fasten other materials where other colors are required.
•Limited to panels in 4’ x 8’ sheet size, seaming not recommended on sign panels.
See
http://www.kingplastic.com/prod
ucts/all-products/king-colorcore/
For more about engravable HDPE
Standard Color Choices
Summary Comparison
Sandblast
composite Extira
HDPE –2 color panels –
standard colors
HDPE –2 color panels –
standard colors with
printed full color logo
graphic attached
Price/ea if all 17 ordered at once.$3,445 $3,475 $3,700
Low maintenance Yes Yes Yes
All Designs are Modular (can change
hours/ activities)
Cost to change info panels with same
material
Approx $700/ panel Approx $700/panel Approx $700/panel
Alternative panel change cost (HDU with
printed vinyl graphic)
Approx $350/panel Approx $350/panel Approx $350/panel
Expected life of sign 7-10 years 10+ years
Warranty 1 year No explicit warranty on material
life, but extremely durable and
fade resistant. This is the
material many park play
systems are made of.
Optional Installation Estimate -$800/sign
Additional Information
•50% Deposit due with initial order
•Balance due upon completion but prior to shipment.
•Estimated prices are based on our interpretation of the information submitted to
us
•Any design changes could result in price variation, to be confirmed prior to order.
•Exterior signage useful life can vary based on location, weather conditions, and
human elements beyond the control of the sign manufacturer.
•If installed by Impression Signs and Graphics, City to coordinate Gopher One Call
line marking prior to installation at each park site
•Installation leftover dirt to be cleaned up by the city
•Optional Installation estimate to be evaluated and adjusted up or down as
appropriate based upon final sign design, size, and locations.
Page 1 of 1
Option: Option 1 - Sandblasted Exitra
Estimate #: 1054Impression Signs and Graphics
680 Hale Avenue North
Suite 250
Oakdale, MN 55128
Ph: (651) 328-6600
FAX: (651) 328-6608
Email: info@impressionsigns.com
Web: www.impressionsigns.com
Email:
Salesperson:Eric Gustafson
2/18/2014 11:29:16AMCreated Date:City of Lake ElmoPrepared For:
Alyssa MacLeodContact:
Email:
Address:
AMacLeod@lakeelmo.org
eric@impressionsigns.com
(612) 401-4450
(651) 328-6601
Cell Phone:
Office Phone:Office Fax:
Office Phone:(651) 747-3908
(651) -
3800 Laverne Avenue North
Lake Elmo, MN 55042
Description:Park Monument Signs
Option 1 - Sandblasted ExitraOption:
17Product:
Subtotal
$3,444.65
Unit Price
$58,558.99 1 Custom Fabricated Park Monument Signs (Design 1).
Main Panel
1.25" thick x 48"h x 96" single side sandblasted Extira panel
Info Panels
Two 1.25" thick x 15"h x 96"w single sided sandblasted Extira panels
Finish
Panels painted up to 4 colors from client supplied vector artwork
Posts
6" x 6" x 168" Cedar Post, painted 1 color, routed slots for main sign panel mounting
Quantity
Description:
Custom Products and Services
• 17 Ea., Monument Signs
1Product:
Subtotal
$13,600.00
Unit Price
$13,600.00 2 Installation assumes 12"w by 42" deep footing holes, concrete. Client to call gopher 1 call and have all locations marked prior to
installation.
Weather permitting we expect to install 2 signs per work day.
Quantity
Description:
Installation of Non-Electric Signs
Notes To ensure timely completion of your project, Impression Signs and Graphics requests a 50% deposit prior to commencing work on the
project.
Thank you!
$72,158.99 Subtotal:
Total:$72,158.99
Payment Terms:Balance due upon receipt.
for Option: Option 1 - Sandblasted ExitraClient Reply Request
Estimate Accepted "As Is". Please proceed with Order.
Changes required, please contact me.
Other:
/ /SIGN:Date:
Print Date: 2/25/2014 2:17:28PM Tax ID: 46-2454941
SYSTEM\Estimate_Estimate01
First and Lasting Impressions
Page 1 of 1
Option: Option 2 - HDPE
Estimate #: 1054Impression Signs and Graphics
680 Hale Avenue North
Suite 250
Oakdale, MN 55128
Ph: (651) 328-6600
FAX: (651) 328-6608
Email: info@impressionsigns.com
Web: www.impressionsigns.com
Email:
Salesperson:Eric Gustafson
2/18/2014 11:29:16AMCreated Date:City of Lake ElmoPrepared For:
Alyssa MacLeodContact:
Email:
Address:
AMacLeod@lakeelmo.org
eric@impressionsigns.com
(612) 401-4450
(651) 328-6601
Cell Phone:
Office Phone:Office Fax:
Office Phone:(651) 747-3908
(651) -
3800 Laverne Avenue North
Lake Elmo, MN 55042
Description:Park Monument Signs
Option 2 - HDPEOption:
17Product:
Subtotal
$3,485.00
Unit Price
$59,244.98 1 Custom Fabricated Park Monument Signs (Design 1).
Main Panel
3/4" thick x 48"h x 96"w single sided CNC routed 3-ply HDPE. (logo in design represented by single color of the panel)
Info Panels
Two 3/4" thick x 15"h x 92"w single sided CNC routed 3-ply HDPE. Panels attached via angle brackets for easier change out if
necessary.
Finish
HDPE Standard Colors of choice (see next slide for color options)
Posts
6" x 6" x 168" Cedar Post, painted 1 color, routed slots for main sign panel mounting
Quantity
Description:
Custom Products and Services
• 17 Ea., Monument Signs
1Product:
Subtotal
$13,600.00
Unit Price
$13,600.00 2 Installation assumes 12"w by 42" deep footing holes, concrete. Client to call gopher 1 call and have all locations marked prior to
installation.
Weather permitting we expect to install 2 signs per work day.
Quantity
Description:
Installation of Non-Electric Signs
Notes To ensure timely completion of your project, Impression Signs and Graphics requests a 50% deposit prior to commencing work on the
project.
Thank you!
$72,844.98 Subtotal:
Total:$72,844.98
Payment Terms:Balance due upon receipt.
for Option: Option 2 - HDPEClient Reply Request
Estimate Accepted "As Is". Please proceed with Order.
Changes required, please contact me.
Other:
/ /SIGN:Date:
Print Date: 2/25/2014 2:17:28PM Tax ID: 46-2454941
SYSTEM\Estimate_Estimate01
First and Lasting Impressions
Page 1 of 1
Option: Option 2a - HDPE with printed logo
Estimate #: 1054Impression Signs and Graphics
680 Hale Avenue North
Suite 250
Oakdale, MN 55128
Ph: (651) 328-6600
FAX: (651) 328-6608
Email: info@impressionsigns.com
Web: www.impressionsigns.com
Email:
Salesperson:Eric Gustafson
2/18/2014 11:29:16AMCreated Date:City of Lake ElmoPrepared For:
Alyssa MacLeodContact:
Email:
Address:
AMacLeod@lakeelmo.org
eric@impressionsigns.com
(612) 401-4450
(651) 328-6601
Cell Phone:
Office Phone:Office Fax:
Office Phone:(651) 747-3908
(651) -
3800 Laverne Avenue North
Lake Elmo, MN 55042
Description:Park Monument Signs
Option 2a - HDPE with printed logoOption:
17Product:
Subtotal
$3,697.71
Unit Price
$62,861.03 1 Custom Fabricated Park Monument Signs (Design 1).
Main Panel
1.25" thick x 48"h x 96" single side sandblasted Extira panel
Info Panels
Two 1.25" thick x 15"h x 96"w single sided sandblasted Extira panels
Finish
Panels painted up to 4 colors from client supplied vector artwork
Posts
6" x 6" x 168" Cedar Post, painted 1 color, routed slots for main sign panel mounting
This option includes a 1/16" thick PVC blank with printed vinyl full color logo on each sign. Vinyl graphic PVC piece to be
installed on signs after installation in each park.
Quantity
Description:
Custom Products and Services
• 17 Ea., Monument Signs
1Product:
Subtotal
$13,600.00
Unit Price
$13,600.00 2 Installation assumes 12"w by 42" deep footing holes, concrete. Client to call gopher 1 call and have all locations marked prior to
installation.
Weather permitting we expect to install 2 signs per work day.
Quantity
Description:
Installation of Non-Electric Signs
Notes To ensure timely completion of your project, Impression Signs and Graphics requests a 50% deposit prior to commencing work on the
project.
Thank you!
$76,461.03 Subtotal:
Total:$76,461.03
Payment Terms:Balance due upon receipt.
for Option: Option 2a - HDPE with printed logoClient Reply Request
Estimate Accepted "As Is". Please proceed with Order.
Changes required, please contact me.
Other:
/ /SIGN:Date:
Print Date: 2/25/2014 2:17:28PM Tax ID: 46-2454941
SYSTEM\Estimate_Estimate01
First and Lasting Impressions