HomeMy WebLinkAboutParks Report - 2018-2022 CIP
STAFF REPORT
DATE: May 30, 2017
ITEM #:
TO: Parks Commission
FROM: Emily Becker, City Planner
AGENDA ITEM: 2018-2022 Parks CIP
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND:
A Capital Improvement Program, or CIP, is a multi-year (typically 5 years) capital expenditure plan
for a City’s infrastructure (such as streets, parks and utility systems), vehicles, and equipment and
public buildings. It identifies the major projects needed and desired by the community, their potential
costs and how they would be financed. Including a project in a CIP does not commit the city to that
project. The City Council must specifically authorize each one, and the associated funding, before
any project may proceed. When the CIP is reviewed (ideally annually, in conjunction with the
budgeting process) projects may go forward as planned, advance ahead of schedule, be removed
entirely, or new projects may be added, depending upon changes in circumstances and priorities.
The Minnesota Land Planning Act requires that the implementation plan portion of the
Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water
supply, parks and open space) for a five-year time period. Cities often expand the scope of their CIPs
to include other capital needs (major equipment replacements, for example) and sometimes look
beyond the five-year time period, up to 20 years in the future for some projects. Such projects
represent more of a “wish-list” that can be evaluated each time the plan is updated.
As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter
473.865 provides that “a local governmental unit shall not adopt any official control or fiscal device
which is in conflict with its comprehensive plan.” A fiscal device includes a budget or bond issue; so
it is important that the plan and CIP be kept up to date and in synch with city budgets.
The primary benefit of a CIP is as a financial planning tool, to help the city plan for the impact of
capital needs on future budgets and property taxes, and to help forecast the need for borrowing to
undertake major projects. The information developed as part of the capital planning process can help
document the need for various projects and help the City Council sort out competing priorities.
Lake Elmo’s CIP includes all capital projects that cost at least $25,000 and have a useful life span of
five years or longer.
ISSUE BEFORE COMMISSION:
What parks improvements should be included in the 2018-2022 CIP? When should they be completed?
Are any amendments recommended for 2017?
PROPOSAL DETAILS/ANALYSIS:
Included in your packet is a document listing all of the City parks and trail projects staff is aware of at this
time.
Items Scheduled for 2017. There were items on the 2017-2021 CIP that have not yet been planned for or
th
completed in 2017. These include PR-002, 50 Street Trail for $140,000 in 2017; PR-005, Pebble Park
Improvements for $80,000 (restrooms, lighting and security features).
Projects Recommended by Parks Commission and Removed from the 2017-2021 CIP Plan. PR-003,
Demontreville Park Improvements for $75,000 (improvements and addition of baseball field, fencing, etc.
and PR-007, Sunfish Lake Park Improvements for $2,000 (benches) of the 2017-2021 CIP recommended
by the Parks Commission (and subsequently recommended to be removed by the Finance Committee)
were removed in the 2017-2021 CIP adopted by Council. The Commission may wish to again
recommend these be included in the 2018-2022 CIP, and so these were included in the 2018-2022 draft.
Other Items? Any other items the Parks Commission would like to see in the 2018-2022 CIP need to be
identified. Each member should come prepared to identify their top 5 priorities for the next 5 years.
The commission can then also assign a priority to each project based upon the following framework:
1. Critical or urgent, high-priority projects that should be done if at all possible; a special effort
should be made to find sufficient funding for all of the projects in this group.
2. Very important, high-priority projects that should be done as funding becomes available.
3. Important and worthwhile projects to be considered if funding is available; may be deferred to a
subsequent year.
4. Less important, low-priority projects; desirable but not essential.
5. Future Consideration
FISCAL IMPACT:
Depends on project selection. Funds will come from the Park Dedication Fund. The City’s parkland
dedication as of 3/16/17 is $975,417. This does not take in to account the funds ($150,000) approved for
Savona Park and other items approved for the 2017-2021 Capital Improvement Plan. At its May 16, 2017
meeting, the Council authorized going out for bids for improvements to Lions Park. While bids have not
been received, staff estimates those improvements to be in the $400,000 to 500,000 range.
Outstanding funds expected to be collected in the relatively near future but cannot at this time be
quantified due to lack of information on property values include park dedication from the following
ndrd
developments: Royal Golf Club; Easton Village 2 and 3 Addition; Village Park Preserve; Southwind
(formerly known as Diedrich-Rieder, north of Hunter’s Crossing); and possibly Hidden Meadows
nd
(subdivision adjacent to Rockpoint Church). Park dedication fees for Lakewood Crossing 2 Addition,
the commercial development to the west of Kwik Trip, can be quantified and is expected to be $17,190.
The park dedication fee of $5,220 for the subdivision of the Brookfield building has not yet been received
either.
This results in an expected park land dedication fund balance of about $350,000-450,000 by the end of
2017 (not including the unknown items mentioned above).
OPTIONS:
1) Commission identifies additional projects to add to the 2018-2022 CIP
2) No further projects are added so just the previously-identified projects would be forwarded on in the
review process by Finance and Council.
ATTACHMENTS:
2018-2022 Draft Capital Improvement Plan