HomeMy WebLinkAbout82117 Parks Packet
NOTICE OF MEETING
City of Lake Elmo Park Commission
3800 Laverne Avenue North
August 21, 2017 6:30 PM
AGENDA
1. Call to Order
2. Approve Agenda
3. Approve Minutes
a) June 19, 2017
4. Election of Officers
5. Lions Park Dugouts
6. Hammes Estates Park Improvements
7. Village Park Preserve Final Plat
8. Royal Golf Final Plat and Planned Unit Development
9. Adopt-a-Park Program
10. Comprehensive Plan Update
11. September 2017 Meeting Agenda
12. Staff Reports & Commission Update
13. Adjourn
***Note: Every effort will be made to accommodate person or persons that need special considerations to attend
this meeting due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of
special accommodations.
Our Mission is to Provide Quality Public
Services in a Fiscally Responsible Manner
While Preserving the City’s Open Space
Character
MINUTES
City of Lake Elmo Parks Commission
June, 2017
Members Present: Chair Weis, Commissioners Frick, Nelson, Nuenfeldt, Olinger, Pearce, Zeno
Members Absent: Commissioners Ames, and Steele
Staff Present: City Administrator Handt, Public Works Director Weldon, City Planner Becker
The meeting was called to order by Chair Weis at 6:30 PM.
Approval of Agenda
Motion by Weis to approve the agenda, seconded by Nuenfeldt. Motion passed.
Approval of Minutes
Motion by Weis, seconded by Nuenfeldt to approve the minutes for May 30th as submitted.
Motion passed.
Handt stated that Commissioner Frick made a motion to approve up to $200 for signs.
Motion by Weis, seconded by Nelson to approve the minutes for May 15th as amended by
Handt. Motion passed.
Lions Park Signs
Becker stated that Aaron Runk has offered to sell advertisements in the form of signage on the
fencing within Lions Park. Kathy Weeks provided a quote for signage, at cost.
The options provided are 4 ft. by 8 ft. and 4 ft. by 16 ft. aluminum sign or vinyl
banner. The prices range from $45 to $400 depending on size, material, and
design. The revenue from the sale of the signs could be dedicated to park
maintenance.
Ms. Weeks stated that if you are looking for longevity of a sign, then select the aluminum
composite sign. The sign could last 5 to 10 years and should not dent
significantly since the plastic core is stable, the banners could be guaranteed for
no more than 2 years, due to their tendency to rip.
Weis made a motion to approve the sale of the 4 ft. by 8 ft. signs at a cost of $500 per year and
4 ft. by 16 ft. signs at a cost of $900 per year with the funds being directed
toward the Lions Park ballfield improvements and try to keep a historic feel,
seconded by Frick. Motion passed.
Sunfish Lake Park Forest Management Plan
Becker stated that the Parks Commission is being asked to break down the Sunfish Lake Park
Forest Management Plan into measurable goals so that it can be properly
implemented. The goal of the plan is to protect and enhance the natural
resources of the site and improve native plant communities.
Frick informed the Commission on what she knew about the study from 2015. Discussing the
damage the park experienced in 2013 and other conditions of the park, including
oak wilt and buckthorn. Frick mentioned maybe to focus on leaning trees, oak
wilt, and buckthorn.
Discussion about dividing the park into sections, getting a forester to come in and assess the
current conditions or setting up a plan internally. Handt asked if there would be
any Commissioners that would be able to identify the number and location of
the trees that need to be removed in order to get a quote. Olinger and Frick
volunteered.
Hamlet on Sunfish Lake and Tapestry Trail Update
Becker presented that this is an update to the discussion from last meeting about Gonyea West
proposing to connect to adjacent neighborhood trails. After doing research staff
discovered that Hamlet on Sunfish Lake received park dedication credit for their
trails. However, the easements were never conveyed to the City. There was
discussion in 2007, but due to having to pay for a survey for the legal description
of the trails, it was not completed at that time. Becker also reported that Ames
has been in contact with the Hamlet on Sunfish Lake HOA about getting the City
the easements.
Sunfish Ponds trails are private, they did not receive Parkland dedication for their trails.
Tapestry received Parkland dedication for some of their trails. The public trails
connect the neighborhood trails to Sunfish Lake Park and one of the trails that
goes through the center of the development. Tapestry has already conveyed the
easements for their public trails to the City.
Becker explained that at this point we need buy-in from the Neighborhood Association before
we can do anything.
July Meeting
No agenda was set
Staff Reports and Commission Update
Weis asked about the final drawings for Lions coming in and when will the bid go out. Handt
responded that Tuesday the drawings would be in and Thursday, June 22 the bid
requests would go out to the paper. The only structures are the bull pens and
the dugouts. Weis asked if there was still going to be special fencing, providing a
historic feel. Handt said the plan was for it to be chain link as it is now. Weis
expressed concern that the Parks Commission would not be reviewing the plans
before the bidding since they have been working on the park plan for a year and
a half. Handt expressed concern with delaying the improvements further since
the request for bids is set to go out this week. And the bids have to come back
through Council for approval. Weis stated he feels he does not know what is
going into the park because he has not received elevation drawings, only a site
plan. Weis expressed concern about not knowing what will be going into the
park that has a historic theme. Handt stated that the dugouts will likely be
constructed by the Lions and local volunteers. The major costs are for the
project are moving the ballfield to the north for $120,000 and $170,000 for
lighting. We will look at the option of metal or wood poles regarding costs.
Handt stated that the pollinator garden, the parking lot, the concession stand,
the announcer’s booth, pavilion will all be in future phases and would allow for
more design options than field grading and the Commission could have
additional input into the design. Nelson, Frick, and Zeno agreed that the
theming will come in later phases and stated that their goal was to move the
project forward to improve the functionality of the ballfield and not continue to
delay the construction any further.
Handt shared that the Finance Committee met to discuss the CIP. They had some of your same
questions and concerns about the use of Park Dedication funds for vehicle and
equipment purchases. They are having a special meeting on Wednesday to
discuss this, since the auditor said there was no issue, but the attorney said there
could be a gray area in the City ordinance that may need to change. Handt
recommends that they City not use Park Dedication money for vehicle
replacement.
Meeting adjourned at 7:47 p.m.
Respectfully Submitted,
Tanya Nuss
STAFF REPORT
DATE: 8/21/2017
REGULAR
ITEM #: 5
MOTION
TO: Parks Commission
FROM: Emily Becker, City Planner
AGENDA ITEM: Lions Park Dugouts
REVIEWED BY:
BACKGROUND:
At the August 1, 2017 City Council meeting, the Council motioned to award contracts for bid packages to
for the baseball field and demolition of house; volleyball court; northern parking lot; irrigation and
wooden lighting poles. All bids were rejected for the metal lighting poles and the dugouts and batting
cages, as Lions agreed to donate $20,000 and volunteers in the community, including residents and Lake
Elmo Baseball to volunteer their time to construct the dugouts.
ISSUE BEFORE THE COMMISSION:
The Parks Commission is being asked to give input on the proposed dugout design.
PROPOSAL DETAILS/ANALYSIS:
It is proposed that the dugouts be six feet instead of eight feet wide. This will make the setback from the
property line less non-conforming than the existing dugouts, as the required setback from the property
line for a property in the zoning district in which Lions Park is located is 50 feet, and the existing dugouts
are setback much less from the property line than this. Staff has reviewed examples of dugouts of similar
size and does not see issue with the proposed, reduced size.
Barry Weeks will be present at the meeting to present the proposed design.
FISCAL IMPACT:
Volunteers will be constructing the dugout, and Lions has donated $20,000 to construct the dugouts.
STAFF REPORT
DATE: 8/21/2017
REGULAR
ITEM #: 6
MOTION
TO: Parks Commission
FROM: Emily Becker, City Planner
AGENDA ITEM: Hammes Park Amenities Review
REVIEWED BY: Rob Weldon, Public Works Director
BACKGROUND:
The Hammes Estates 1st Addition Development Agreement indicated that the developer shall deposit as
escrow $107,554 to be held for park dedication that was owed for remaining parkland dedication (the
development required 7.8 acres of land, and 5.7 acres of parkland was provided), and that the developer
will receive credit for installation of a 16’ X 24’ shelter, picnic table, bike rack, grill station, retaining
wall, fishing pier, canoe rack, concrete hard surface, woodland seed mix restoration, landscaping and
parking lot improvements. The agreement also indicates that the City shall approve all improvements and
that the developer may use the remaining balance of escrow to install additional improvements in the park
upon City approval.
ISSUE BEFORE THE COMMISSION:
The Parks Commission is being asked to review the proposed improvements to the park within the Hammes
Estates Development (Lakeridge Crossing) and make recommendation.
PROPOSAL DETAILS/ANALYSIS:
Proposed Improvements. The improvements provided by the developer are attached to this report. The
Parks Commission has in the past indicated that they would like to see a park shelter within the subject park
similar to that of Pebble Park. The developer has proposed ordering the a 16’ X 24’ version of the Pebble
Park shelter from the same supplier, which will have a 4” concrete slab that ties into the block retaining
wall. Because the shelter has a 10 week lead time for ordering, Staff has administratively approved the
shelter.
Public Works Director Comments. The Public Works Director has made the following comments:
• The Lake Elmo logo should be considered on the shelter.
• The boardwalk should be ADA compliant.
• Railing details must show treated lumber being used.
• Canoe rack should be black powder coated paint.
• Three trash cans should be provided that match tables, to be located off fishing pier, adjacent to
shelter, and near parking lot.
FISCAL IMPACT:
Parks Commission
8/21/2017 Regular Agenda item #6
Page 2
As mentioned above, the developer will receive credit from the escrow provided for a fee in lieu of parkland
dedication.
ATTACHMENTS:
• Boardwalk plans
• Canoe rack
• Fishing pier details and picture
• Grill, picnic table, and bike rack detail
• Picture of Pebble Park Shelter
• Retaining wall detail
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STAFF REPORT
DATE: 8/21/2017
REGULAR
ITEM #: 7
MOTION
TO: Parks Commission
FROM: Emily Becker, City Planner
AGENDA ITEM: Village Park Preserve
REVIEWED BY: Rob Weldon, Public Works Director
BACKGROUND:
The City has received application for Final Plat for the Village Park Preserve development. This
development is located south of Easton Village to the west of the Lake Elmo Airport and north of
Heritage Farms. The development is proposed to have 104 units, with the 1st Addition consisting of 36
units.
ISSUE BEFORE THE COMMISSION:
The Parks Commission is being asked to review the proposed Village Park Preserve Final Plat and provide
comment.
PROPOSAL DETAILS/ANALYSIS:
Parkland Dedication. The total net acreage of the Village Park Preserve is 53.694 acres. To satisfy the
parkland dedication requirements for this development, the Applicant will be dedicating Outlot C, 5.369
acres of parkland (a gross 5.687 acre parcel less a 0.317 gas line easement). Outlot D will be dedicated to
Reid Park to help satisfy parkland dedication requirements for a future development (Gonyea West) for a
different developer (Gonyea). Additionally, the revised preliminary plans also show Outlot G as being
dedicated towards a developer-owned parcel of land that will house a private totlot.
Land to Be Dedicated. Gonyea is willing to dedicate Outlot D to the City as part of Village Park Preserve
Final Plat provided the city memorialize in an agreement that it is willing to accept this parcel as parkland
to satisfy parkland dedication requirements for Gonyea West. This will allow an extension of Reid Park to
extend all the way to the Village Park Preserve Development.
Trail. There is a proposed trail that starts to connect the development to Reid Park but is not proposed to
connect entirely. Either the Developer will need to agree to construct this trail in addition to the already-
satisfied parkland dedication; the City will need to construct this trail; or the developer may dedicate less
land towards parkland dedication. This trail is not on the City’s Comprehensive Plan Trail Plan.
FISCAL IMPACT:
The Applicant will not be paying any fees in lieu of required parkland dedication, as the required amount
of land will be dedicated towards parkland.
Parks Commission
8/21/2017 Regular Agenda item #7
Page 2
ATTACHMENTS:
• Village Park Preserve Final Plans Layout
®2017 Pulte Homes of Minnesota LLC. All rights reserved. BL#BC627273
August 15, 2017
City of Lake Elmo
Attn: Emily Becker
3800 Laverne Avenue North
Lake Elmo, MN 55042
RE: Village Park Preserve – Parks & Trails
Dear Emily:
Unfortunately, I and other key team members are unable to attend the Parks Commission meeting on August
21st. Please accept this letter as part of the packet and record for Village Park Preserve. This letter addresses the
two park related issues.
Park Dedication
There was some discussion during the August 14th Planning Commission meeting about the best way to handle
park dedication. After discussing this issue further with Gonyea, our team has decided that we will be dedicating
both Outlot C and Outlot D to the City in conjunction with recording of the 1st Addition final plat. Gonyea will need
written assurance from the City that Outlot D can be utilized as allocated park dedication on a future developm ent
within the City.
Trail
Another discussion point at the Planning Commission meeting was regarding a potential trail extension from
within the Village Park Preserve neighborhood to Reid Park through Outlots C and D. We have no preference on
this issue and will therefore take no position on it.
If you have questions, please contact me directly at 952-229-0722 or paul.heuer@pultegroup.com.
Sincerely,
Pulte Homes of Minnesota
Paul Heuer
Director of Land Planning & Entitlements
Cc: Craig Allen, Gonyea
Eric Padget, Pulte Homes
STAFF REPORT
DATE: 8/21/2017
REGULAR
ITEM #: 8
MOTION
TO: Parks Commission
FROM: Emily Becker, City Planner
AGENDA ITEM: Royal Golf Final Plat
REVIEWED BY: Stephen Wensman
BACKGROUND:
The City has received application for Final Plat for the Royal Golf Club at Lake Elmo. The 1st addition
will consist of 73 residential home sites, including 28 traditional single family detached lots and 45
“villa” lots for detached single family townhomes.
ISSUE BEFORE THE COMMISSION:
The Parks Commission is being asked to review the proposed Royal Golf a Lake Elmo Final Plat and
provide feedback.
PROPOSAL DETAILS/ANALYSIS:
Trails. The approved preliminary plat proposed construction and dedication of over 10,000 lineal feet of
paved trails. Credits for trails constructed within the right-of-way will not be given. An exhibit is attached
to this report which depicts phasing of these trails. The 1st Addition will include construction of
approximately 1400 lineal feet in length along 20th Street North, in outlots that total a little over an acre.
Appraisal. The developer was required to obtain an appraisal for the value of the property. The appraised
value was determined to be $8,000,000.00. Per City Ordinance, parkland dedication required for the zoning
district in which this proposed development is to be located is 10% or fee in lieu of land dedication. Because
the development is not proposing a public park, the developer will be required to pay $800,000, less credit
received for the construction of proposed trails.
The developer will receive credit for 30-foot wide trail corridors (even though some areas of the proposed
corridors are wider than 30 feet), less wetland buffers. Park dedication for the first phase will be based on
the percentage of the acreage in the entire development being platted with the first phase, less the credit
received for the land and construction of the trails within the first phase.
Expected Dedication with the First Phase and Future Phases. The developer has provided estimates
on anticipated parkland dedication fees. The developer estimates that $45,240 will be paid to the City for
the first phase and that $180,961 will be paid overall after credit is received for construction of the trails.
It should be noted, however, that the developer included costs such as grading, civil engineering, retaining
walls (that were constructed to support the trails), and wetland buffers in these costs/credits. It is being
Parks Commission
8/21/2017 Regular Agenda item #8
Page 2
verified by the City Attorney if credit can be received for the aforementioned expenses relating to
construction of the trail.
Future Trail Corridor Dedication. The Commission should consider whether the outlots for the future
phases of the trails should be dedicated to the City at 1st phase or at a later date. If the development fails,
trails within these outlots would not be constructed, and the City would have unusable outlots.
FISCAL IMPACT:
The City will receive a fee in lieu of parkland dedication in the amount of $800,000, less the cost of the
construction and dedication of trail corridors.
ATTACHMENTS:
• Royal Golf Trail Phasing Map
STAFF REPORT
DATE: 8/21/2017
REGULAR
ITEM #: 9
TO: Parks Commission
FROM: Rob Weldon, Public Works Director
AGENDA ITEM: Adopt-a-Park Program
REVIEWED BY: Emily Becker, City Planner
BACKGROUND: The City of Lake Elmo currently has 17 city parks maintained by the Public Works
Department. These parks include natural areas, trails, playgrounds, tennis courts and ball fields.
ISSUE BEFORE COMMISSION: Is the Parks Commission interested in exploring an Adopt-a-Park
program beginning in the Spring of 2018?
PROPOSAL DETAILS/ANALYSIS: An Adopt-a-Park Program would consist of very minor park
maintenance focusing on making parks more appealing. Volunteers would perform tasks such as general
spring and fall clean-up to remove debris, flower planting, and weeding. All materials needed would be
provided by the city and coordinated through Public Works
Adopt-A-Park is a public service program for volunteers who are interested in cleaning up Lake Elmo’s
parks. It is an excellent way for residents and organizations to make a personal contribution to the
community.
FISCAL IMPACT: None. A volunteer program such as this may potentially save the city money as it
could reduce the need for public works staff to carry out minor maintenance activities.
OPTIONS: Direct Staff to further explore an Adopt-a-Park Program
Direct Staff not to explore an Adopt-a-Park Program
Table for further discussion