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Home My WebLink About12.18.17 Parks Commission Agenda Packet NOTICE OF MEETING City of Lake Elmo Park Commission 3800 Laverne Avenue North December 18, 2017 6:30 PM AGENDA 1. Call to Order 2. Approve Agenda 3. Approve Minutes a) November 21, 2017 4. Mountain Biking Trails within Sunfish Park 5. 2018 Work Plan 6. January 2018 Meeting Agenda 7. Staff Reports & Commission Update - Central Greenway update 8. Adjourn ***Note: Every effort will be made to accommodate person or persons that need special considerations to attend this meeting due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner While Preserving the City’s Open Space Character STAFF REPORT DATE: December 18, 2017 REGULAR ITEM #: 4 MOTION TO: Parks Commission FROM: Ben Prchal, City Planner AGENDA ITEM: Mountain Biking – Sunfish Lake Park REVIEWED BY: Emily Becker, Planning Director BACKGROUND: At the prior parks commission meeting (11.20.17) staff was directed to reach out to Tim Wegner, owner of Trail Source for more information relating to mountain bike trail development. Tim said he would be willing to come in and speak to the commission in order to provide more detail on the map development and costs associated with such work. ISSUE BEFORE THE COMMISSION: How would the Parks Commission like to proceed with developing a plan for mountain biking throughout the Lake Elmo Parks? FISCAL IMPACT: Cost of preliminary trail mapping and cost of trail construction and maintenance have not yet been determined. OPTIONS: 1) Proceed and continue to work with Trail Source 2) Reach out to other trail developers for bids 3) Do not move forward with trail development RECOMMENDATION: Staff recommends working with Trail Source on the preliminary development of mountain biking trails. ATTACHMENTS: • None PARKS COMMISSION COMMUNICATION DATE: December 18, 2017 REGULAR ITEM #: 5 MOTION AGENDA ITEM: 2018 Parks Commission Strategic Plan of Work SUBMITTED BY: Ben Prchal, City Planner REVIEWED BY: Emily Becker, Planning Director Rob Weldon, Public Works Director BACKGROUND: As discussed at the October 2017 Parks Commission meeting, the Parks Commission is required to develop a work plan each year which includes a list of projects, points of interaction on projects, programs, and goals for the year. This is to be created by/in January of each year and will be discussed during the yearly joint meeting between the Parks Commission and Council. ISSUE BEFORE COMMISSION: The Parks Commission is respectfully requested to review the attached, Draft 2018 Parks Commission Strategic Plan of Work. Staff would like to know if there are other priorities which the commission would like to focus its attention on. OPTIONS: • Motion to approve the work plan as it has been presented. • Motion to recommend the Parks Commission 2018 work plan to Council as amended and allow staff to edit for consistency with adopted 2018-2022 CIP. • Motion not to approve the presented 2018 work plan. ATTACHMENTS: • Edited Draft 2018 Strategic Plan of Work 2018 Parks Commission Strategic Plan of Work The City of Lake Elmo Park Commission has affirmed their overall goals to be: 1) Ensure that our parks and trail system are constructed / maintained. 2) Provide recreational amenities that will attract more taxpayer use of public lands. 3) Create a safe environment in all our parks. 4) Serve as a review body to make sure the “open space” character development is preserved in new developments. With the broader priorities defined, the 2018 Park Commission Strategic Plan of Work has been broken down into six segments: Planning & Policy; Park Development & Equipping; Maintenance & Refurbishing; Nature & Conservation; Park Awareness; and Finance. Status and Timeline (projected months in which project will be brought to Parks Commission meeting) are also indicated in order to better manage goals and objectives. Planning and Policy Assess future park needs. Project Specific Tasks Status Timeline Work with the County on updating the Central Greenway Trail Master Plan. • Recommend alternative routes for regional trail, as CSAH 17 in downtown Lake Elmo may no longer be best route, and County now has jurisdiction over Co. Hwy. 5. SRF was selected to develop the Master Plan John Mayek – was chosen to represent the Lake Elmo County has yet to determine hard dates – expected to start in December Update City Trail Plan • Work with staff on outlining missing trail connections in order to create a plan that can effectively communicate to developers planned trails within the City. • Part of Comp Plan 2040 update. In Progress Dependent on consultant timeline Work on the Parks and Open Space component of the 2040 Comprehensive Plan update. • Work with staff and consultant to gain public input on Parks and Open Space component of Comprehensive Plan. • Consider recommendations from Staff and consultant based on community input sessions. • Make recommendation to Council on specific changes needed to Comprehensive Plan. In Progress per the CPAP meeting on September 27th Dependent on consultant timeline Mountain Biking Within Parks • The process of contacting a 3rd party to perform an assessment on Lake Elmo’s Communicating with 3rd party for parks assessment Ongoing parks for Mtn biking/biking – Oct 18, 2017 Development Review • Continue to make recommendations on development applications with a focus on proper equipping of parks and available park funding. Ongoing Ongoing Adopt a park program. • Establish maintenance standards to follow when a park adoption takes place In progress Ongoing Development & Equipping Begin work on approved projects (those in the Capital Improvement Plan or have received a form of funding approval). Project Specific Tasks Status Timeline Demontreville Park Requesting $75,000 to grade existing field and add new back stop Draft 2018-2022 CIP 2018 Lions Park Renovation • Bids were received – Rachel Construction was the awarded bidder (8.1.17) • Phase 2 – add pavilion and tables but only if donated Active, Draft 2018- 2022 CIP To be completed 2018 Phase 2 – 2018-2022 plan Reid Park • $50,000 for mountain bike trails (grant or in-kind donation) and $25,000 widening of trails (Phase 1) • $34,250 for adding multiple amenities- tot lot, outdoor gym, bleachers (phase 2) Draft 2018-2022 CIP Planned for 2018 Tablyn Park • Address lighting and parking issues - $55,000 (Phase 1) Draft 2018-2022 CIP Phase 1 – 2018 Maintenance & Refurbishing Maintain and upgrading park facilities in a manner that increases park use for a relevant experience. New soccer and tennis nets, add benches and garbage cans. • Public works to carry out maintenance. Recommended by Public Works July Move play equipment at Ridge Park to higher area that does not have standing water. • Public works to carry out maintenance. Recommended by Public Works July Pickleball • Refurbish current tennis courts to accommodate pickleball In Progress as of 10.16.17 Unknown Nature & Conservation Mission Statement: To promote the open space character and commitment to the environment via nature observation amenities and targeted conservation programs. Project Specific Tasks Status Timeline Sunfish Lake Forest Management Plan • Break down plan in to measurable goals Phase 1 north and Phase 2 south • Implement plan. In motion as of 10.16.17 2018 Sally Manzara Nature Center • Provide support as detailed in the agreement. In Progress On going Park Awareness Mission Statement: To promote the utilization of City Parks. Project Specific Tasks Status Timeline Create a park awareness plan. • Special events, publications, website update, e-blasts • Public input sessions for Comprehensive Plan updates and adding new uses into the current parks As needed As needed Finance Mission Statement: To effectively spend parkland dedication funds to meet the objectives of each year’s Strategic Plan of Work while maintaining a minimum fund balance of $100,000. Project Specific Tasks Status Timeline Update Capital Improvement Plan if needed to accomplish goals outlined herein. • Reassess funding priorities as needed. As needed May/June 2018