Loading...
HomeMy WebLinkAboutDecember 17 Agenda packet 'n IF CITY O LAKE ELMO Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner While Preserving the City's Open Space Character NOTICE OF MEETING City of Lake Elmo Parks Commission 3800 Laverne Avenue North December 17, 2018 6:30 PM AGENDA 1. Call to Order 2. Approve Agenda 3. Approve Minutes a) September 17, 2018 b) October 15, 2018 c) November 19, 2018 4. Update on Central Greenway Trail Plan 5. Parks Work Plan for 2019 6. January 21, 2019 Meeting Agenda a) Elect Chair and Vice Chair 7. Communications 8. Adjourn 'Note:Every effort will be made to accommodate person or persons that need special considerations to attend this meeting due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations. MINUTES City of Lake Elmo Parks Commission September 17, 2018 Members Present: Commissioners Ames, Frick, Mayek, Nelson, Nuenfeldt, Olinger, Steele, Weeks and Zeno Members Absent: None Staff Present: City Planner Prchal The meeting was called to order by Chair Nelson at 6:30 PM. Approval of Agenda Amess made a motion to approve the agenda, seconded by Zeno. Motion passed. Approval of Minutes Olinger made a motion to approve the minutes with the correction on the Commission members abstaining from the vote to approve the minutes to Mayek and Olinger, motion seconded by Nuenfeldt. Motion passed. Ames, Frick, and Zeno abstained from the vote since they were not present at the meeting. Little Library Prchal stated that the previous Little Library was for Pebble Park and the new request for is for the Savona neighborhood. The application was submitted by Kristen Chandley to install a Little Library. The applicant will take on the maintenance of the Little Library, will supply the books, and will monitor what other books are donated. Public Works would like to see a 6 foot distance from the curb to the post to allow for grass mowing and a 3 foot or greater distance from the path to the post to allow for plowing the path. Weeks asked if there has been any opposition or negative feedback regarding Little Libraries. Prchal answered that there has been none in Lake Elmo. Olinger added that the only thing negative she has heard is that people wished there were more books in the Pebble Park one. Steele asked if there was any information about meeting ADA requirements for the Little Library to make it accessible to all people. Prchal said he has already informed the applicant that staff would like her to keep reach heights in mind when constructing the post. Frick mentioned that it would be nice to provide recognition in the Fresh for people that construct Little Libraries and other contributions. Zeno suggested that maybe there should be guidelines on what we would like to see in the construction of Little Libraries and provide a streamlined process, instead of waiting for a meeting. Ames made a motion to approve the Little Library as proposed. Seconded by Frick. All in favor Communications Prchal provided an update on the Village Preserve and Wildflower Park. Staff sent out information regarding 3 play structure options that do not exceed the budget or size limits of the park to Drew Cavallaro, the resident that attended a previous meeting as a neighborhood representative. Staff is looking for feedback by September 24t" so that the information can go to Council for approval and in time to submit a grant request to GameTime by October 315t Ames asked about follow up on the trail connection between Legacy at North Star and Hamlet at Sunfish Lake. Prchal said he could bring an update to the October meeting. Frick asked about the grant submittal for Buckthorn removal at Sunfish Lake Park. Prchal asked if he could bring an update to the October meeting after discussing with the Public Works Director. Prchal said that the 45t" Parallel marker was approved. He also said that Council approved the lighting for Tablyn Park and the park will be discussed again at the next Council meeting. Ames inquired about the prairie planting and the prescribed burn at Sunfish Lake Park. The Commission would like to receive an update on if it was approved and why it has not happened. Prchal said he could bring an update to the October meeting. Zeno asked about the progress of Lion's Park regarding the drainage. Prchal asked if he could bring an update to the October meeting after discussing with the Public Works Director. Meeting adjourned at 6:51 p.m. Respectfully Submitted, Tanya Nuss MINUTES City of Lake Elmo Parks Commission October 15, 2018 Members Present: Commissioners Frick and Olinger Members Absent: Commissioners Ames, Mayek, Nelson, Nuenfeldt, Steele, Weeks and Zeno Staff Present: City Planner Prchal Quorum was not met, no meeting was held. Respectfully Submitted, Tanya Nuss MINUTES City of Lake Elmo Parks Commission November 19, 2018 Members Present: Commissioners Ames, Nelson, Olinger, and Weeks Members Absent: Commissioners Mayek, Nuenfeldt, Steele, and Zeno Staff Present: City Planner Prchal Quorum was not met, no meeting was held. Respectfully Submitted, Tanya Nuss THE CITY OF LAKE ELMO STAFF REPORT DATE: 12/17/18 REGULAR ITEM#: 4 MOTION TO: Parks Commission FROM: Ben Prchal, City Planner AGENDA ITEM: Central Greenway Regional Trail Update REVIEWED BY: Rob Weldon, Public Works Director BACKGROUND: The City and Washington County Staff have been working towards planning the best route for the trail to travel through Lake Elmo. During the design process two groups were established, a community work group consisting of residents and commission members and a technical work group which was made up of staff members. There were also multiple open houses for individuals who were not part of either group to provide feedback. After taking input from both groups and the open houses Staff believes,at this time that formal preparation of material for review by the Metropolitan Council should begin. ISSUE BEFORE THE COMMISSION: None—Staff is updating the Commission. PROPOSAL DETAILS/ANALYSIS: Attached with this report are maps which outline the proposed route that will be reviewed by the Council. The proposed route hits the objectives of going past the school as well as downtown Lake Elmo. This trail will provide residents the ability to travel from the south side of the City all the way to the north on a dedicated trail. There would also be the possibility of other trails to branch off of this one which would bring users to different parts of the City. FISCAL IMPACT: The County will be asking that the City share 50%of the cost to construct the trail. There is the possibility for grants to cover portions of the cost. Alternatively, if money is available, it would reduce both the City and County portions.The funding will be scheduled after the planning process and approval has been given by Met Council. ATTACHMENTS: 0 Central Greenway Regional Trail Maps Q U Oth t �' 10 o £4 £ I � 1 Stillwater Rd 751h St N J L IL ooa� I o I i I CITYOF � STILLWATER CITY OF GRANT CI T OF ' AH MEDI 1 I Connect to Proposed n —t— r� I CITY OF I Bridge Over MN 36 PINE SP INGS �..• — — — — — — — — — = — — — — - — — — — - � � — — — i Grade Separated Crossing r T► Z to High School �• OF OA tr r, Q ,/ PARKHEIGH w ' - Y �r Potential Trailhead r� `Location at School 50th St N .� CITY OF LAKE ELMO 0 k0 _, 47th St N — r n Potential Rest Stop 43rd St N I ` BAYTOWN TOWNSHIP 40th St N 9th St Potential Trailhead _ Location at School SUNFISH ' LAKE PARK ' �r 34th St N Potential Trail Crossing DOWNTOWN LAKE ELMO Across Railroad vis Z�t1 Stillwater Blvd N ; =�j potential Trail Underpass LAKE ELMO PUBLIC LIBRARY Under Railroad ' Potential Rest Sto 341�St N� Z Z ¢' frig, r ' o m r E w I WEST LAKELAND TOWNS Z CITY OFF�OAKDALE I� i T Virolp, . I J LAKE ELM zoths Existing Public Trails(6-10'wide) - � - _ ' PARK RESERV PotentialTrailhead Existing Private Trails(6-10'wlde) Location in Park � 15th St N ExistingCount Soft Surface Trials 6'wide� 0� _ y ( ) Existing County/Regional Trails(8-10'wide) Gateway State Trail 10'wide 2 County Parks _ a th St N C ^� r Q s - Potential Rest Stop R City Parks Public Destinations School Hudson Blvd Railroad Crossing Hudson Rd CIrroF wooDeuRY Regional Trail(on new trail) Commerce Dr- 3 — Y Regional Trail(on existing trail) 1� ■ �, - � Tamarack Rd -o —� �—R Regional Trail Railroad Crossing Alternate o �7 d Interim Regional Trail(on existing local trail) 3 I go �� y m °J Interim Regional Trail(on future local trail) CL ' = — Intersection Type i Four-Way Stop _ alle� 1 orw _ yC ;A; Signalized 16 ~ _JI ��` NO 0—0.2—mi PREFERRED REGIONAL TRAIL ALIGNMENT Was(h"`i1n�gton Central Greenway Regional Trail Master Plan: Lake Elmo Segment ~co&ty I S = MI — o O 76 a'• VN�� ``// I I � i o I � � v 00 a1 V J�3 = W I 1` Q W z Q m76 o a� w VQ a �S in J i `1 7 1.p a p t Z a ¢ �o Ln n 2 l _ . O I YI Nru <':: O I 'X rc rc L , a m ~ J , ~ a, >. a c o ovn 7E 7E CL LU V7 ra vi v V w w Q. T ad c 1 I c I I an an a, an rc �1 rY`6 c c cE E � G J N c a o 0 I 0 0_ o_ �6 I -o ., ., ., ., .� — a, a, an A m °o ♦ I X x x x r6 o a) ad ad o 1 l0 W W W W l.7 V V C L/1 OC OC OC OC V L.L L/1 V u N � � R nG j �O +' z vi ,r Oa l7 a = a op c o "' D � a c.j_ N • { N V 7 O N V Iy o s c v N any oua13 ale 0 o v �8 A�1d aBPib s�aµ�ag T Me o� � m � � .� = >I IA Ln � v m '\ • ° v a a �_ c 49 suyor uies '. s - - OE. = 19 L6 , r - � \ I L •c o Y N any s3e8>1 a, s lye � 0 vAL- , A q , �/ �� �. Wood CC o W E E 4 N L J 1A I �o @ ~ U 1 'U W LLI � Z cc O UJI Y Y - \ I W E C o ► �,� Q — a v 4,1 CO _ - O o — - - © i �' � e t N � N a^y leap) O Janno b-0 oLLI r .Il uo;llH tij h7 i Olsoo �a� . r�r �1 , ` sI' L >�Z - 1 1 0. r _ H fl p NanyoualaH logo L Q �a sAaqualaie 1 LL rz X N any alPeH 4T' all Central Greenway Regional Trail Master Plan:Lake Elmo Segment\\Draft December 10,2018 m Section Ill:Development Concept IF CITY OF I PINE SPRINGS — J � �t z I a Fpgt�"�� Q aI CITY OF OAK o P Tr C� 3I/ -PARKHEIGHTS Y 50th It N� CITY OF LAKE ELMO 50th It N 0 N j 47th It N _ 43rd It N CITY OF BAYTOWN 40th It N 39th ® , 1 II t�N :•34th It N Stillwater Blvd ry ♦�• I I i 3 hStN — — — — — — — — — — 2 z Rill, _E IR / w WEST LAKELAND Z CITYOFOAKDALE I TOWNSHIP J Q I � O J 20th It N 1 � S I 1111 It N lfF4 2 Existing Public Trails(6-10 wide) N ; Existing Private Trails(6-10'wide) = Existing County Soft Surface Trials(6'wide) d � n Existing County/Regional Trails(8-10'wide) J Gateway State Trail(10'wide) Hudson Blvd _ - — — - — — - —\— — — - — — — — — - — — — — =County Parks on Rd -City Parks Nud TYOFWOODBURV + Trail Sub Segments Commerce D^ . Regional Trail(on new trail) / a Tamarack Rd �_v Regional Trail(on existing trail) Regional Trail Railroad Crossing Alternate Interim Regional Trail(on existing local trail) `�` y,�\✓ �! 1 a ! I � ( �Interim Regional Trail(on future local trail) NORTH 0 0.25 0.5 mi Figure 19:Central Greenway Regional Trail Lake Elmo Segment Map. in Central Greenway Regional Trail Master Plan:Lake Elmo Segment\\Draft December 10,2018 Section Il:Demand Forecast _ ' eQOW CREEKST9TETRA L CITY OF � � MAHTOMEDI ySyP •�, CITY OF GRANT CITY OF STILLWATER �R I V/ m ® CITY OF OAK 4 ♦ PARK HEIGHTS a ' CITT OF LAKE ELA'O AYTOWN WNSHIP WEST LAKELAND IL IL A TOWNSHIP ' CITY OF ' ' OAKDALE J'1 d fs ' aft 7 — i or J 3 MILES 4r 1 � fill1 ' Central Greenway Regional Trail l * Lake Elmo Segment Service Area t , Regional Parks ' City Parks YOFWOODBU% ` Existing Regional Trail ` Regional Trail Search Corridor .� Central Greenway Regional Trail .w Lake Elmo Segment Existing Trail IITY OF FTON Lake Elmo Segment Proposed Trail t I ar ` ' 1� NORTH 0 0.5 1 mi E Figure 10:Trail Primary Service Area Map ® Central Greenway Regional Trail Master Plan:Lake Elmo Segment\\Draft December 10,2018 THE CITY OF LAKE ELMO Staff Report DATE: 12/17/2018 ITEM#: 5 MOTION AGENDA ITEM: Parks Commission 2019 Work Plan SUBMITTED BY: Ben Prchal, City Planner REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director Ken Roberts, Planning Director Parks Commission BACKGROUND: Per 32.092 of the Lake Elmo City Code, the Parks Commission is to develop an annual work plan, including a list a projects, points of interaction on projects,programs, and goals for the year. Staff drafted the 2019 Parks Commission Work Plan based off expected park needs. The Plan reaffirms the overall goals of the Parks Commission and outlines projects to be worked on throughout the year yet has the flexibility to respond to priorities as they emerge. The projects are broken down in to the following categories: • Planning and Policy — This section addresses the larger long term park projects and funding opportunities. • Development& Equipping—Projects that will be carried out in the following year. o This would be limited to projects approved through CIP. o This gives opportunity to break down specific tasks associated with developing and equipping. • Maintenance & Refurbishing—Projects in this category are carried out by public works staff and does not rely on the parks fund for funding. • Nature&Conservation—What specific activities can the Parks Commission carry out this year to promote open space character and commitment to the environment via nature observation amenities and targeted conservation programs? • Park Awareness—Establishes the goals and ways in which staff and the commission can receive feedback from the community. • Finance — How, specifically, does the Parks Commission want to spend and budget Parks and Recreation funds? o This will of course go hand-in-hand with planning and audit but this specifically should focus on next tasks to be carried out in terms of budget. ISSUE BEFORE PARKS COMMISSION: Review and provide comments regarding Parks Commissions 2019 Work Plan. DETAILS AND ANALYSIS: There are many proposed changes from the 2018 to the 2019 work plan. Because of this staff has not provided a redlined version and instead will call out some of the changes and include the 2018 plan as an attachment. Planning and Policy—Many of the edits are intended to match the current status in the planning process. However, there were a few sections removed as they were related to the 2040 Comprehensive Plan. Since the plan is already out for adjacent jurisdictional review and will be sent to the Met Council within a few weeks for their review, these sections have lost their relevance. Development&Equipping—This section has changed substantially and tends to follow the plans within the Parks Capital Improvement Plan. There is no carry over from 2018. Maintenance & Refurbishing — The only section removed is related to Ridge Park. Staff believes it would be beneficial to leave the equipment where it sits and improve landscaping to help reduce the moisture when present. This being the short term fix, the long term solution would be to add this park to the CIP and revamp the playground through that process instead of moving equipment. Park Awareness Plan — Staff is in the process of establishing a method to gather survey data from residents and believes this to be a good way of acquiring relevant information. OPTIONS: 1. Approve the Parks Commission 2019 Work Plan as presented. 2. Amend the Parks Commission 2019 Work Plan as presented. FISCAL IMPACT: Outlined in the Work Plan and Capital Improvement Program. RECOMMENDATION: Staff recommends the following motion: "Move to recommend the 2019 Parks Commission Work Plan." ATTACHMENTS: 1. 2018 Parks Commission Work Plan 2. 2019 Parks Commission Work Plan 2 THE CITY OF LAKE ELMO 2018 Parks Commission Strategic Plan of Work The City of Lake Elmo Park Commission has affirmed their overall goals to be: 1) Ensure that our parks and trail system are constructed / maintained. 2) Provide recreational amenities that will attract more taxpayer use of public lands. 3) Create a safe environment in all our parks. 4) Serve as a review body to make sure the "open space" character development is preserved in new developments. With the broader priorities defined, the 2018 Park Commission Strategic Plan of Work has been broken down into six segments: Planning & Policy; Park Development& Equipping; Maintenance & Refurbishing; Nature & Conservation; Park Awareness; and Finance. Status and Timeline (projected months in which project will be brought to Parks Commission meeting) are also indicated in order to better manage goals and objectives. Assess future park needs. Project Specific Tasks Status Timeline Work with the County • Recommend alternative routes for SRF was selected to County has yet to on updating the Central regional trail, as CSAH 17 in downtown develop the Master determine hard Greenway Trail Master Lake Elmo may no longer be best route, Plan dates—expected to Plan. and County now has jurisdiction over Co. John Mayek—was start in December Hwy. 5. chosen to represent 2017 into 2018 the Lake Elmo Update City Trail Plan . Work with staff on outlining missing trail In Progress Dependent on connections in order to create a plan consultant that can effectively communicate to timeline developers planned trails within the City. • Part of Comp Plan 2040 update. • Review master City Trail plan Work on the Parks and . Work with staff and consultant to gain In Progress per the Dependent on Open Space component public input on Parks and Open Space CPAP meeting on consultant of the 2040 component of Comprehensive Plan. September 27th timeline Comprehensive Plan . Consider recommendations from Staff update. and consultant based on community input sessions. • Make recommendation to Council on specific changes needed to Comprehensive Plan. Mountain Biking Within • Assess Lake Elmo Parks for Communicating Ongoing Parks biking/mountain biking with 3rd party for parks assessment Development Review • Continue to make recommendations on Ongoing Ongoing development applications with a focus on proper equipping of parks and available park funding. • Look at/have available 5 year CIP Adopt a park program. • Establish maintenance standards to In progress Ongoing follow when a park adoption takes place Timeline for Park • Receive updates on status of drafted Ongoing Dependent on Master Plan plan consultant Park use plan • Revisit and update the plan Ongoing As needed Look for Grant • Look for grant opportunities that aide in Ongoing Ongoing Opportunities development of parks within the City. Begin work on approved projects(those in the Capital Improvement Plan or have received a form of funding approval). Project Specific Tasks Status Timeline Demontreville Park • $75,000 to new field,grade existing Draft 2018-2022 2018 field, and add new back stop CIP • Search for grant opportunities—such as Fields for Kids Lions Park Renovation • Assess viability of building a Active, Draft 2018- To be completed pavilion/warming house 2022 CIP 2018 • Phase 2—add pavilion and tables but Phase 2—2018- only if donated 2022 plan Reid Park • $25,000 for the widening of trails Draft 2018-2022 Planned for 2018 • Take in grant moneys or in-kind CIP donations for mountain bike trails Tablyn Park • Address lighting and parking issues- Draft 2018-2022 Phase 1—2018 $55,000 (Phase 1) CIP Maintenance & Refurbishing Maintain and upgrading park facilities in a manner that increases park use for a relevant experience. New soccer and tennis • Public works to carry out maintenance. Recommended by July nets, add benches and Public Works garbage cans. Move play equipment • Public works to carry out maintenance. Recommended by July at Ridge Park to higher Public Works area that does not have standing water. Pickleball • Refurbish current tennis courts to In Progress as of Unknown accommodate pickleball 10.16.17 Park needs assessment • To be completed by public works staff Ongoing On going IIIIIIIII Mission Statement:To promote the open space character and commitment to the environment via nature observation amenities and targeted conservation programs. Project Specific Tasks Status Timeline Sunfish Lake Forest • Break down plan in to measurable goals In motion as of 2018 Management Plan Phase 1 north and Phase 2 south 10.16.17 • Implement plan. Sally Manzara Nature • Provide support as detailed in the In Progress On going Center agreement. Mission Statement: To promote the utilization of City Parks. Project Specific Tasks Status Timeline Create a park • Special events, publications,website As needed As needed awareness plan. update, e-blasts • Public input sessions for Comprehensive Plan updates and adding new uses into the current parks Mission Statement:To effectively spend parkland dedication funds to meet the objectives of each year's Strategic Plan of Work while maintaining a minimum fund balance of$100,000. Project Specific Tasks Status Timeline Update Capital • Reassess funding priorities as needed. As needed May/June 2018 Improvement Plan if needed to accomplish goals outlined herein. Provide quarterly • Provide financials for the funds which Provided Quarterly Ongoing budget for Parks are being received and spent on a Committee meetings quarterly basis THE CITY OF LAKE ELMO 2019 Parks Commission Strategic Plan of Work The City of Lake Elmo Park Commission has affirmed their overall goals to be: 1) Ensure that our parks and trail system are constructed/maintained. 2) Provide recreational amenities that will attract more users of public lands as well as property tax payers to the City. 3) Create a safe environment in all our parks. 4) Serve as a review body to make sure the "open space" character development is preserved in new developments. With the broader priorities defined,the 2019 Park Commission Strategic Plan of Work has been broken down into six segments: Planning& Policy; Park Development& Equipping; Maintenance& Refurbishing; Nature& Conservation; Park Awareness; and Finance. Status and Timeline (projected months in which project will be brought to Parks Commission meeting) are also indicated in order to better manage goals and objectives. Assess future park needs. Project Specific Tasks Status Timeline Work with the County • Assist Washington County when • A preliminary 2019—Work on on implementing the necessary. rout has been preparation for Met Central Greenway Trail . Schedule workshops for trail determined Council review. Master Plan. implementation. • Work with Washington County on funding opportunities. Development Review • Continue to make recommendations on Ongoing Ongoing development applications with a focus on proper equipping of parks and available park funding. • Have available 5 year CIP upon request By-laws for Parks • Develop and review suggested by-laws Ongoing 2019 Commission for the commission to follow Park use plan • Revisit and update the plan as needed Ongoing As needed Park Naming Policy • Develop a methodology for proper 2019 naming of new parks. Look for Grant • Look for grant opportunities that aide Ongoing Ongoing Opportunities in development of parks within the City. Development • • • Begin work on approved projects (those in the Capital Improvement Plan or have received a form of funding approval). Project Specific Tasks Status Timeline Sunfish Lake Park • Develop a Mountain Bike trail system Trail Planning 2019—completion throughout Sunfish Lake Park of plan and begin ($120,000) construction • Submit grant for buckthorn removal Planning Grant due Sept Lions Park • Install 45th Parallel Marker($1,000) Approved by 2019—Complete • Complete pickleball court and install Council in 2018. the project hockey rink boards New Park Development • Determine the best equipment for Planning, Design, 2019—Have new (Wildflower/Village the space. ($105,000) and Implement plan park complete Preserve) • Gain Neighborhood input in 2019 Pebble Park • Pave the parking area, develop two Implement plan in Make volleyball courts, lighting, and security 2019 Recommendations features. ($10,000 Volleyball,$15,000 on suggested Lighting/Security, $40,000 Court improvements. Resurfacing) • Install 4"water service and seal existing well (Expected $20,000 Wtr service and $20,000 for regrading of drive) Maintain and upgrading park facilities in a manner that increases park use for a relevant experience. New soccer and tennis • Public works to carry out maintenance. Recommended by 2019 nets, add benches and Public Works garbage cans. Pickleball • Refurbish current tennis courts to Ongoing and as 2019 accommodate pickleball. requested. Park needs assessment • To be completed by public works staff. Ongoing On going Mission Statement:To promote the open space character and commitment to the environment via nature observation amenities and targeted conservation programs. Project Specific Tasks Status Timeline Sunfish Lake Forest • Break down plan in to measurable goals In Progress On going Management Plan Phase 1 north and Phase 2 south. • Implement plan and work with other volunteer groups for completion. Sally Manzara Nature • Provide support as detailed in the In Progress On going Center agreement. lk Mission Statement:To promote the utilization of City Parks Project Specific Tasks Status Timeline • Survey residents on park amenities via Resident Survey new survey tool. Recommended by 2019 Staff Em- Mission Statement:To effectively spend parkland dedication funds to meet the objectives of each year's Strategic Plan of Work while maintaining a minimum fund balance of$100,000. Project Specific Tasks Status Timeline Update Capital • Reassess funding priorities as needed. As needed May/June 2019 Improvement Plan if needed to accomplish goals outlined herein. Provide Budget • Provide financials on park dedication As requested Ongoing Updates as necessary fund upon request.