HomeMy WebLinkAboutParks Report - 2019-2023 CIP
STAFF REPORT
DATE: June 11, 2018
ITEM #:
TO: Parks Commission
FROM: Ben Prchal, City Planner
AGENDA ITEM: 2019-2023 Parks CIP
REVIEWED BY: Emily Becker, Planning Director
BACKGROUND:
A Capital Improvement Program, or CIP, is a multi-year (typically 5 years) capital expenditure plan
for a City’s infrastructure (such as streets, parks and utility systems), and equipment and public
buildings. It identifies the major projects needed and desired by the community, their potential costs
and how they would be financed. A project identified and budgeted through the CIP does not commit
the city to that project. The City Council must specifically authorize each one, and the associated
funding before any project may proceed. When the CIP is reviewed (ideally annually, in conjunction
with the budgeting process) projects may go forward as planned, advance ahead of schedule, be
removed entirely, or new projects may be added, these adjustments are dependent upon changes in
circumstances and priorities.
The Minnesota Land Planning Act requires that the implementation plan portion of the
Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water
supply, parks and open space) for a five-year time period. Cities often expand the scope of their CIPs
to include other capital needs (major equipment replacements, for example) and sometimes look
beyond the five-year time period, up to 20 years in the future for some projects. Such projects
represent more of a “wish-list” that can be evaluated each time the plan is updated.
As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter
473.865 provides that “a local governmental unit shall not adopt any official control or fiscal device
which is in conflict with its comprehensive plan.” A fiscal device includes a budget or bond issue; so
it is important that the plan and CIP be kept up to date and in synch with city budgets.
The primary benefit of a CIP is as a financial planning tool, to help the city plan for the impact of
capital needs on future budgets and property taxes, and to help forecast the need for borrowing to
undertake major projects. The information developed as part of the capital planning process can help
document the need for various projects and help the City Council sort out competing priorities.
Lake Elmo’s CIP includes all capital projects that cost at least $25,000 and have a useful life span of
five years or longer.
ISSUE BEFORE COMMISSION:
What are the park improvements that should be included in the 2019-2023 CIP? When should they be
completed?
In what order should the new parks receive funding? The decision is pertaining to Inwood and
Wildflower/Village Preserve parks.
PROPOSAL DETAILS/ANALYSIS:
Included in your packet is a document listing all of the City parks and trail projects staff is aware of at this
time.
Other Items? Any other items the Parks Commission would like to see in the 2019-2023 CIP need to be
identified. Each member should come prepared to identify their top 5 priorities for the next 5 years.
The commission can then also assign a priority to each project based upon the following framework:
1. Critical or urgent, high-priority projects that should be done if at all possible; a special effort
should be made to find sufficient funding for all of the projects in this group.
2. Very important, high-priority projects that should be done as funding becomes available.
3. Important and worthwhile projects to be considered if funding is available; may be deferred to a
subsequent year.
4. Less important, low-priority projects; desirable but not essential.
5. Future Consideration
Items Scheduled for 2018. There are projects scheduled for 2018 that have been planned for but the
funds have not been spent yet. Those projects are listed below.
- Reid Park $25,000 to improve and widen the walking trails (staff suggests waiting)
- Lions Park – Money is still being spent on improvements
rd
- 1/3 of the Library parking lot
- Demontreville Park - $75,000 for baseball field improvements
- Tablyn Park – $55,000
- Savona – 2017 park projects
FISCAL IMPACT:
The fiscal impact is dependent upon project selection and available funds. The City’s parkland dedication
fund as of 4.30.2018 is $821,159.
2018 Expenses still to come:
Demontreville ball field $75,000
Tablyn Park (up to) $55,000
Savona Park $50,000 (estimated)
Easton Village $3,475 (estimated)
Library Parking Lot $26,000
Lions $290,000
TOTAL 2018 Expenses $499,475
Incoming Funds in 2018:
Phase 2 of Royal Golf $134,464 For Park Dedication
$106,556 Payment is for tree replacement but will go to park dedication
Lions Park $2,237 from the sign fund on the ball field. (Only for investment into Lions)
$500/yr. for each sign displayed at lions - Receipt is yearly
Expected Fund Balance as of 12/31/2018 - $562,704
2019 Projected Project Cost(s)
Pebble Park $112,000
Sunfish $120,000
New Park Development $105,000
Proposed Budget for 2019 $337,000
Outstanding Funds: The projected fund balance does not take into account the numbers below.
Legacy at North Star $71,745 (rough estimate based off the preliminary approval) Receipt unknown
3.383 acres * 21,207.65 (value per acre) = 71,745
Wyndham $101,130 (this is a rough estimate) Receipt unknown
1,011,300 (value of land) * 10% (park dedication) = 101,130
Royal Golf Club $1,000,000 Receipt will happen when the fields are un-usable or in phase 3
OPTIONS:
1) Commission identifies additional projects to add to the 2019-2023 CIP
2) No further projects are added so just the previously-identified projects would be forwarded on in the
review process by Finance and Council.
ATTACHMENTS:
2019-2023 Draft Capital Improvement Plan