HomeMy WebLinkAbout6.11.2018 Parks Commission AgendaNOTICE OF MEETING
City of Lake Elmo Parks Commission
3800 Laverne Avenue North
June 11, 2018 6:30 PM
AGENDA
1.Call to Order
2.Approve Agenda
3.Approve Minutes
a)April 16, 2018
b)May 21, 2018
4.Parks Capital Improvement Plan (CIP)
5.July 16th, 2018 Meeting Agenda
6.Communications
7.Adjourn
***Note: Every effort will be made to accommodate person or persons that need special considerations to attend this meeting
due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations.
Our Mission is to Provide Quality Public
Services in a Fiscally Responsible Manner
While Preserving the City’s Open Space
Character
MINUTES
City of Lake Elmo Parks Commission
April 16, 2018
Members Present: Commissioners Frick, Mayek, Nelson, Nuenfeldt, Olinger, Steele, Weeks and
Zeno
Members Absent: Commissioners Ames
Staff Present: Public Works Director Weldon, City Planner Prchal
The meeting was called to order by Chair Nelson at 6:30 PM.
Approval of Agenda
Weeks made a motion to approve the agenda. Nuenfeldt seconded the motion. Motion
passed.
Approval of Minutes
Weeks made a motion to approve the March minutes as presented, seconded by Steele.
Motion passed.
Presentation from Consultant on Parks Chapter of Comprehensive Plan
Jennifer Hanscamp presented an overview and highlights of the Comprehensive Plan chapter
relating to Parks.
Discussion about the system plan and then how to make it happen in the implementation
phase. Discussion about serving the population and calculating parkland,
coordinating with the County.
No motion needed on this item.
Tennis Camp Proposal
Prchal presented that the City was approached with a public/private partnership concept by
Alex Krol, the owner of Minnesota Tennis Camps. Staff is recommending that
the camp uses two (2) of the three (3) tennis courts at Pebble Park.
The condition of the Pebble Park tennis court condition was discussed. Questions regarding
whether the courts would need maintenance prior to using for the camp.
Weldon explained it was not included in the budget and there would not be the ability to make
these improvements prior to the camp and it would have to be used as-is for the
summer. If the camp is successful, the money would go into improvements in the
park in the future. If nets were needed they can purchase and install nets.
Frick made a motion to approve the proposed tennis camp as presented in the staff report,
seconded by Zeno. Amended by Steele to include the money earned shall go
into the park dedication fund and to track earnings, Jean gave the
second. Motion passed.
Demontreville Ball Field
Prchal presented that staff has talked with Mahtomedi Baseball regarding the ball field area of
the park. They suggested that one field would be best due to parking and not
having overlap of games.
The new field would feature multiple “anchors” to extend or shorten the baseline so that multiple
age groups can use the field. They would increase the limestone areas and back
fencing. There would be no outfield fencing, due to the desire to allow multiple
uses of the park. Though the association is suggesting that the ball field is rotated
so that home plate is closer to the parking lot, rotating the field will increase the
costs to more than what has been budgeted.
Mayek made a motion to approve the staff recommendation, seconded by Steele. Motion
passed.
Sign for Sally Manzara Nature Center at Sunfish
Prchal updated the commission on the new sign for the Nature Center. Staff recommends
adding a third bar to the current entrance sign for Sunfish instead of installing a
new separate sign. Staff feels that it would be appropriate to allow the addition
of a third bar to the current Sunfish Lake sign as it is an added amenity to the
park and this will maintain consistency for signage.
Commission members suggested a darker color with the white would allow better readability
and that putting the Nature Center sign just below the Sunfish Lake Park sign
would be preferred
No motion needed on this item.
May Meeting Agenda
2019-2023 CIP
Wildflower Neighborhood comments
Communications
Prchal informed the Commission that the 45th parallel sign is being worked on.
Prchal informed the Commission that the Reed Park mountain biking was approved by Council.
Weldon informed the Commission that Engineering was able to go around the playground
equipment at Lion’s Park. The tennis courts will still be removed and Pickle Ball
courts will be installed. The sand volleyball courts will be removed and
reinstalled. All pending Council approval,
Meeting adjourned at 8:10 p.m.
Respectfully Submitted,
Tanya Nuss
MINUTES
City of Lake Elmo Parks Commission
May 21, 2018
Members Present: Commissioners Ames, Frick, Mayek, Nelson, Olinger, Weeks and Zeno
Members Absent: Commissioners Nuenfeldt and Steele
Staff Present: City Administrator Handt, Public Works Director Weldon, City Planner Prchal
The meeting was called to order by Chair Nelson at 6:30 PM.
Approval of Agenda
Ames made a motion to approve the agenda with the exclusion of the minutes since they were
not included in the packet, seconded by Frick and Mayek. Motion passed.
Approval of Minutes
Minutes were absent from the packet.
Savona Park – Zip Line
Weldon reported that since the Commission recommendation and Council approval of Savona Park
Construction several obstacles have risen with the size and topography of the park parcel
along with orientation and installation of park amenities, including the proposed basketball
court.
Staff feels it will be difficult to install a basketball court without significant grading and tree removal. Even
then, the way the property drains, the water would run across the playing surface, making
it slippery and would degrade the surface faster.
After review of the initial survey of the Savona residents and more recent contact, staff feels the addition
of a zip line in place of the basketball court will meet the needs of area residents. The zip
line would be similar to the one in Pebble Park.
Ames made a motion to approve the staff recommendation for the zip line in Savonna Park, seconded by
Zeno. Motion passed.
Parks Capitol Improvement Plan (CIP)
Handt gave a presentation. She reported that Pebble Park was increased by about $40,000 for
the resurfacing of the basketball and tennis courts. For Reid Park, staff is
recommending moving the trail expenditures to 2020, after the completion of
the Mountain Bike trails. Tablyn Park is currently budgeted at $45,000 but it
could move up to $145,000 if the Parks Commission is interested in making the
rink at the bottom of the hill into a hockey rink.
A new park development expenditure of $150,000. The two areas that have park land
dedicated and could be developed would be Inwood and Wildflower/Village
Preserve.
Handt explained that the reason there was expenditure for the library parking lot, was that one
third of the expense came from the Parks budget since the decision was made
not to expand that parking at Lions Park, but to utilize the library parking lot.
The public speaking portion was opened up.
Mark Rubert spoke about Inwood. He spoke about park design and usage, making it multi-
generational and work with the community to include their interests. He
requested that there be something small added such as a picnic table in the
short term if the budget does not allow for more.
Weeks asked if there was access to an existing park like Stonegate would work instead of
building out another park that would also require maintenance. Weeks also
asked about the number of residents that leave for the winter.
Ames commented that the Stonegate neighborhood did not have any interest in other
residents having access to their neighborhood by connecting to a trail system.
Rubert responded that he believes it is around 40 percent of the existing 200 homes that are
gone in the winter.
Ruth Haller, 11404 Blazingstar, discussed how the developer sold the idea of a park to the
residents. She talked about the number of kids in the neighborhood that would
utilize the park. She talked about having her grandchildren to have somewhere
to play. The parks within walking distance will be torn out, both at Lions Park
and Lake Elmo Elementary school. She understands that there will be a park in
North Star on the other side of Lake Elmo Avenue, but also knows that crossing
would be difficult with children.
Drew Cavellero, 11336 Blazingstar, also mentioned that he purchased his home due to the
builder saying that there would be a park. He is looking to find out the process
to know when the neighborhood reaches a build out stage and how residents
will know when the park will be coming. He is wondering what he can do to help
accelerate the process. From talking to neighbors, he said most people were
interested in green space and play equipment. Residents did not want the noise
of a pickleball court.
Frick said that residents in Inwood have been asking her for a park for the last year. She said
that a number of residents have mentioned that they have grandchildren and a
park would allow a place to play.
Weeks made a motion to set aside $25,000 toward a dog park on land owned by 3M near
Target in 2023, seconded by Ames. Motion passed.
June Meeting Agenda
2019-2023 CIP
Tablyn Park
45th Parallel
Communications
Handt stated that the signs for the business sponsors are starting to be put up at Lions Park and
the new field is in. The deadline is Friday for this year, otherwise they will
advertise again in the fall for the 2019 season.
Weldon reported that they are trying to wrap up Savonna Park and bring the zip line portion to
Council.
Weldon also reported that in Lions Park the trash receptacles are ordered and volunteers are
working on the dugouts.
Frick mentioned that the Nature Center is scheduled to open on June 2nd.
Meeting adjourned at 8:31 p.m.
Respectfully Submitted,
Tanya Nuss
STAFF REPORT
DATE: June 11, 2018
ITEM #:
TO: Parks Commission
FROM: Ben Prchal, City Planner
AGENDA ITEM: 2019-2023 Parks CIP
REVIEWED BY: Emily Becker, Planning Director
BACKGROUND:
A Capital Improvement Program, or CIP, is a multi-year (typically 5 years) capital expenditure plan
for a City’s infrastructure (such as streets, parks and utility systems), and equipment and public
buildings. It identifies the major projects needed and desired by the community, their potential costs
and how they would be financed. A project identified and budgeted through the CIP does not commit
the city to that project. The City Council must specifically authorize each one, and the associated
funding before any project may proceed. When the CIP is reviewed (ideally annually, in conjunction
with the budgeting process) projects may go forward as planned, advance ahead of schedule, be
removed entirely, or new projects may be added, these adjustments are dependent upon changes in
circumstances and priorities.
The Minnesota Land Planning Act requires that the implementation plan portion of the
Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water
supply, parks and open space) for a five-year time period. Cities often expand the scope of their CIPs
to include other capital needs (major equipment replacements, for example) and sometimes look
beyond the five-year time period, up to 20 years in the future for some projects. Such projects
represent more of a “wish-list” that can be evaluated each time the plan is updated.
As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter
473.865 provides that “a local governmental unit shall not adopt any official control or fiscal device
which is in conflict with its comprehensive plan.” A fiscal device includes a budget or bond issue; so
it is important that the plan and CIP be kept up to date and in synch with city budgets.
The primary benefit of a CIP is as a financial planning tool, to help the city plan for the impact of
capital needs on future budgets and property taxes, and to help forecast the need for borrowing to
undertake major projects. The information developed as part of the capital planning process can help
document the need for various projects and help the City Council sort out competing priorities.
Lake Elmo’s CIP includes all capital projects that cost at least $25,000 and have a useful life span of
five years or longer.
ISSUE BEFORE COMMISSION:
What are the park improvements that should be included in the 2019-2023 CIP? When should they be
completed?
In what order should the new parks receive funding? The decision is pertaining to Inwood and
Wildflower/Village Preserve parks.
PROPOSAL DETAILS/ANALYSIS:
Included in your packet is a document listing all of the City parks and trail projects staff is aware of at this
time.
Other Items? Any other items the Parks Commission would like to see in the 2019-2023 CIP need to be
identified. Each member should come prepared to identify their top 5 priorities for the next 5 years.
The commission can then also assign a priority to each project based upon the following framework:
1. Critical or urgent, high-priority projects that should be done if at all possible; a special effort
should be made to find sufficient funding for all of the projects in this group.
2. Very important, high-priority projects that should be done as funding becomes available.
3. Important and worthwhile projects to be considered if funding is available; may be deferred to a
subsequent year.
4. Less important, low-priority projects; desirable but not essential.
5. Future Consideration
Items Scheduled for 2018. There are projects scheduled for 2018 that have been planned for but the
funds have not been spent yet. Those projects are listed below.
- Reid Park $25,000 to improve and widen the walking trails (staff suggests waiting)
- Lions Park – Money is still being spent on improvements
- 1/3rd of the Library parking lot
- Demontreville Park - $75,000 for baseball field improvements
- Tablyn Park – $55,000
- Savona – 2017 park projects
FISCAL IMPACT:
The fiscal impact is dependent upon project selection and available funds. The City’s parkland dedication
fund as of 4.30.2018 is $821,159.
2018 Expenses still to come:
Demontreville ball field $75,000
Tablyn Park (up to) $55,000
Savona Park $50,000 (estimated)
Easton Village $3,475 (estimated)
Library Parking Lot $26,000
Lions $290,000
TOTAL 2018 Expenses $499,475
Incoming Funds in 2018:
Phase 2 of Royal Golf $134,464 For Park Dedication
$106,556 Payment is for tree replacement but will go to park dedication
Lions Park $2,237 from the sign fund on the ball field. (Only for investment into Lions)
$500/yr. for each sign displayed at lions - Receipt is yearly
Expected Fund Balance as of 12/31/2018 - $562,704
2019 Projected Project Cost(s)
Pebble Park $112,000
Sunfish $120,000
New Park Development $105,000
Proposed Budget for 2019 $337,000
Outstanding Funds: The projected fund balance does not take into account the numbers below.
Legacy at North Star $71,745 (rough estimate based off the preliminary approval) Receipt unknown
3.383 acres * 21,207.65 (value per acre) = 71,745
Wyndham $101,130 (this is a rough estimate) Receipt unknown
1,011,300 (value of land) * 10% (park dedication) = 101,130
Royal Golf Club $1,000,000 Receipt will happen when the fields are un-usable or in phase 3
OPTIONS:
1)Commission identifies additional projects to add to the 2019-2023 CIP
2) No further projects are added so just the previously-identified projects would be forwarded on in the
review process by Finance and Council.
ATTACHMENTS:
•2019-2023 Draft Capital Improvement Plan
Capital Improvement Plan - 2019 - 2023
City of Lake Elmo, Minnesota
PROJECTS BY FUNDING SOURCE
2019 2023thru
TotalSourceProject #Priority 2019 2020 2021 2022 2023
Grants/Donation
PR-009 1,194,687620,487 574,200Lake Elmo Regional Trail 3
PR-017 1,000,0001,000,000New or Refurbished Ballfields 1
2,194,687620,487 1,574,200Grants/Donation Total
Park Dedication Fund
PR-005 112,000112,000Pebble Park Improvements 3
PR-007 210,000120,000 90,000Sunfish Lake Park Improvements 3
PR-009 398,229206,829 191,400Lake Elmo Regional Trail 3
PR-018 255,000105,000 150,000New Park Development 4
PR-019 25,00025,000Dog Park 4
1,000,229337,000 150,000 296,829 191,400 25,000Park Dedication Fund Total
Vehicle Replacement Fund
PR-014 70,00070,000Tri-Deck Mower 3
PR-015 130,000130,000One Ton Truck 3
200,00070,000 130,000Vehicle Replacement Fund Total
3,394,916337,000 220,000 917,316 1,895,600 25,000GRAND TOTAL
Tuesday, May 22, 2018Page 1Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2019 - 2023
City of Lake Elmo, Minnesota Contact City Administrator
2019 2023thru Department Parks and Recreation
Description
Phase 1 Improvements were completed in 2016 which included a new shelter.
Phase 2 (2019) Improvements would include paving the parking area, development of two volleyball courts and lighting and secuirty features.
Resurcafing of tennis courts and basketball court.
Cost estimates:
Parking area is 0.3 acres (13,068sq ft) and asphalt paving is $3.50/sq ft ($47,000)
Volleyball Courts estimate is $10,000
Lighting and Security Features: $15,000
Court resurfacing: $40,000
Project #PR-005
Priority 3 Important
Justification
Feedback from park user survey in 2013
Budget Impact/Other
Useful Life
Project Name Pebble Park Improvements Category Park Improvements
Type Improvement
Total Project Cost:$112,000
Status Active
Total20192020202120222023Expenditures
112,000112,000Construction/Maintenance
112,000 112,000Total
Total20192020202120222023Funding Sources
112,000112,000Park Dedication Fund
112,000 112,000Total
Monday, June 4, 2018Page 1Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2019 - 2023
City of Lake Elmo, Minnesota Contact City Administrator
2019 2023thru Department Parks and Recreation
Description
(2019)
Development of 5 miles of mountain biking trails at $24,000 per mile
(2021)
Paving of trails
Cost estimate:
Improve trails to ADA standards ain Area 2 (prairie area): $90,000 for 6 foot wide asphalt 1 mile trail
Project #PR-007
Priority 3 Important
Justification
Budget Impact/Other
Useful Life
Project Name Sunfish Lake Park Improvements Category Park Improvements
Type Improvement
Total Project Cost:$210,000
Status Active
Total20192020202120222023Expenditures
210,000120,000 90,000Construction/Maintenance
120,000 90,000 210,000Total
Total20192020202120222023Funding Sources
210,000120,000 90,000Park Dedication Fund
120,000 90,000 210,000Total
Monday, June 4, 2018Page 2Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2019 - 2023
City of Lake Elmo, Minnesota Contact City Administrator
2019 2023thru Department Parks and Recreation
Description
Regional east west trail through Lake Elmo
Phase 1: ($827,316-construction only, no land
Connect to existing Oakdale trail at Stillwater Blvd and Helmo/Ideal Ave
Travel through Tablyn Park to Lake Elmo Park Reseerve (LEPR)
Pass through LEPR-provide exit point to Sunfish Lake Park
Continue down Hwy5/CSAH 14 righ tof way to Gorman's-connect to exisitng trail
Phase 2: ($765,600-construction only, no land)
Lake Elmo to Stillwater Senior High
Project #PR-009
Priority 3 Important
Justification
Trail would address the following community needs:
-Deliver students safely to school
-Bring people to our downtown
-Bring people to our parks
-Provide safe recreation
-Trail Diversity-Provide feel of Lake Elmo
-Omit need to bike down Hwy 5/CSAH 14
-Compatibility with public grant opportunities
-Compatibility with private funding opportunities
Feasibility of land acquisition
Budget Impact/Other
Additional trails to maintain-labor and materials
Useful Life
Project Name Lake Elmo Regional Trail Category Park Improvements
Type Improvement
Total Project Cost:$1,592,916
Status Active
Total20192020202120222023Expenditures
1,592,916827,316 765,600Construction/Maintenance
827,316 765,600 1,592,916Total
Total20192020202120222023Funding Sources
1,194,687620,487 574,200Grants/Donation
398,229206,829 191,400Park Dedication Fund
827,316 765,600 1,592,916Total
Monday, June 4, 2018Page 3Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2019 - 2023
City of Lake Elmo, Minnesota Contact Public Works Director
2019 2023thru Department Parks and Recreation
Description
Tri-Deck 10ft mower replaces 2002 model
Project #PR-014
Priority 3 Important
Justification
Budget Impact/Other
lease options available
Useful Life
Project Name Tri-Deck Mower Category Vehicles
Type Equipment
Total Project Cost:$70,000
Status Active
Total20192020202120222023Expenditures
70,00070,000Equip/Vehicles/Furnishings
70,000 70,000Total
Total20192020202120222023Funding Sources
70,00070,000Vehicle Replacement Fund
70,000 70,000Total
Monday, June 4, 2018Page 4Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2019 - 2023
City of Lake Elmo, Minnesota Contact Public Works Director
2019 2023thru Department Parks and Recreation
Description
One ton hook truck replaces 2009 vehicle. Truck will have interchangeable boxes and flat beds for multiple uses.
Project #PR-015
Priority 3 Important
Justification
Budget Impact/Other
Useful Life
Project Name One Ton Truck Category Vehicles
Type Equipment
Total Project Cost:$130,000
Status Active
Total20192020202120222023Expenditures
130,000130,000Equip/Vehicles/Furnishings
130,000 130,000Total
Total20192020202120222023Funding Sources
130,000130,000Vehicle Replacement Fund
130,000 130,000Total
Monday, June 4, 2018Page 5Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2019 - 2023
City of Lake Elmo, Minnesota Contact City Administrator
2019 2023thru Department Parks and Recreation
Description
New ballfields to be constructed or refurbished after Tartan ball fields are no longer used by the public
Project #PR-017
Priority 1 Critical
Justification
Replacement of some of the fields at Tartan Park lost to development of Royal Oaks Golf Course Community
Budget Impact/Other
Funding to be provided from developer in development agreement with Royal Golf. Funds to be used for acquisition of land, if necessary, and
builidngor refurbishing of (a) new ballfield(s).
Useful Life 40 years
Project Name New or Refurbished Ballfields Category Park Improvements
Type Improvement
Total Project Cost:$1,000,000
Status Active
Total20192020202120222023Expenditures
1,000,0001,000,000Construction/Maintenance
1,000,000 1,000,000Total
Total20192020202120222023Funding Sources
1,000,0001,000,000Grants/Donation
1,000,000 1,000,000Total
Monday, June 4, 2018Page 6Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2019 - 2023
City of Lake Elmo, Minnesota Contact City Administrator
2019 2023thru Department Parks and Recreation
Description
New park to be developed in one of the new housing developmets in Lake Elmo. Specifics to be decided after consultation with neighborhood
residents.
Project #PR-018
Priority 4 Less Important
Justification
New park may be in one of the new neighborhoods including but not limited to Village Preserve or InWood. Identified during development as a
park search area to provide recreational opportunities to new residents.
Budget Impact/Other
Useful Life 40 years
Project Name New Park Development Category Park Improvements
Type Improvement
Total Project Cost:$255,000
Status Active
Total20192020202120222023Expenditures
255,000105,000 150,000Construction/Maintenance
105,000 150,000 255,000Total
Total20192020202120222023Funding Sources
255,000105,000 150,000Park Dedication Fund
105,000 150,000 255,000Total
Monday, June 4, 2018Page 7Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2019 - 2023
City of Lake Elmo, Minnesota Contact Public Works Director
2019 2023thru Department Parks and Recreation
Description
Parks commission recommended the search and planning for a dog park somewhere near the denser developments
Imporvements would be minimal such as fencing
Project #PR-019
Priority 4 Less Important
Justification
Residents on small lot sin denser developments need a place to take their dogs for exercise.
By providing a dog park those who let their dogs run off leash in other parks can be redirected
Budget Impact/Other
Useful Life 25 years
Project Name Dog Park Category Park Improvements
Type Improvement
Total Project Cost:$25,000
Status New Recommendation
Total20192020202120222023Expenditures
25,00025,000Construction/Maintenance
25,000 25,000Total
Total20192020202120222023Funding Sources
25,00025,000Park Dedication Fund
25,000 25,000Total
Monday, June 4, 2018Page 8Produced Using the Plan-It Capital Planning Software