HomeMy WebLinkAboutSept 17 Parks Commission Agenda Packet T[IF CITY OF
LAKE ELMO Our Mission is to Provide Quality Public
Services in a Fiscally Responsible Manner
While Preserving the City's Open Space
Character
NOTICE OF MEETING
City of Lake Elmo Parks Commission
3800 Laverne Avenue North
September 17, 2018 6:30 PM
AGENDA
1. Call to Order
2. Approve Agenda
3. Approve Minutes
a) August 20, 2018
4. Little Library
5. October 15, 2018 Meeting Agenda
6. Communications
7. Adjourn
'Note:Every effort will be made to accommodate person or persons that need special considerations to attend this meeting
due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations.
MINUTES
City of Lake Elmo Parks Commission
August 20, 2018
Members Present: Commissioners Nelson, Mayek, Nuenfeldt, Olinger, Steele, and Weeks
Members Absent: Commissioners Ames, Frick, and Zeno
Staff Present: Public Works Director Weldon, Public Works Lead Worker, City Planner
Prchal
The meeting was called to order by Chair Nelson at 6:30 PM.
Approval of Agenda
Weeks made a motion to approve the agenda, seconded by Olinger. Motion passed.
Approval of Minutes
Nelson made a motion to approve the minutes to include comments made by Steele regarding
his opposition to the number of commission members changing and to include
clarification regarding the number of Commission members voted on, motion
seconded by Steele. Motion passed. Ames, Steele, and Zeno abstained from the vote
since they were not present at the meeting.
Tablyn Park
Prchal stated that at the January meeting it was decided that the basketball courts would be
removed and the swings would be moved down the hill to allow for additional parking.
Staff is asking if the Commission would consider leaving all of the equipment where it
is in the park and add 8 spaces to the north of the existing lot. Additionally the east
side of the road would be marked "No Parking" and the west side would allow for
parking.
Discussion about moving and removing the swings and basketball court moved toward
providing a gravel lot on the lower level of the park where people are already parking
on the street to provide safe parking and for people using the fields in the warmer
months.
Create an over-flow gravel parking lot in the lower area of the park for the winter, lighting for
the parking lot, signage for parking lot and street parking, striping for existing parking
lot, and a split-rail fence barrier to increase safety of the sliding hill. All in favor
Lions Park-451 Parallel Marker
Weeks made a recommendation to have concrete poured from the paved trail to the concrete
below matching the existing grade and look into the concrete being stamped.
Seconded by Olinger. Discussion about the sign installed directly into the concrete
versus on a pole and about orientation. The motion was amended to include a plaque
imbedded into the concrete next to the marker and then the amendment was
withdrawn.
Weeks modified his motion to include signage on a post. Seconded by Olinger. Four members
in favor of the motion, Mayek and Steele voting in opposition. The Commission is
looking to use the funds from the sign advertisement program at Lions Park to pay for
the marker and sign.
Communications
Tennis Camp has not had a lot of interest. The last time staff checked there was one student.
Staff advertised again in the Fresh to try to increase interest.
Park dedication funds will be coming in from Legacy at North Star over $200,000, Growing
Explorers daycare on Outlot A in Boulder Ponds will be contributing $6900.
The Demontreville ballfield improvements were denied by the City Council. They were denied
because they could not get Mahtomedi Baseball or other community group to
contribute even five percent of the cost. Council wanted to see some level of
buy-in from the community or the users of the park.
Meeting adjourned at 7:47 p.m.
Respectfully Submitted,
Tanya Nuss
THE CITY OF
LAKE ELMO
STAFF REPORT
DATE: September 17,2017
ITEM#: 4
TO: Parks Commission
FROM: Ben Prchal, City Planner
AGENDA ITEM: Savona Park Free Little Library
BACKGROUND:
A resident has reached out to the City proposing to erect a free library in Savona Park.
ISSUE BEFORE COMMISSION:
The Commission is being asked to review the proposed location and provide any thoughts they may have.
PROPOSAL DETAILS/ANALYSIS:
• Attached to this staff report is a location map showing where the resident is proposing to place
the free library.
• The resident will construct the library and put it up. The resident has also signed a form that says
the City will not be responsible for maintenance and will not be liable for damage to the structure.
FISCAL IMPACT:
The resident has stated on the donation/liability form that the City will not be liable for costs or
maintenance associated with the project.
RECOMMENDATION:
For maintenance reasons staff will ask that the supporting post for the library be at least six feet from the
curb of the playground and at least three feet from the walking path. It also does not appear that the
addition will interfere with the current amenities. Beyond that there are no further comments on behalf of
staff.
ATTACHMENTS:
• Proposed location map (Old sketch of Savona Park).
• Donation Form
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DONATION FORM FOR PUBLIC IMPROVEMENT PROJECTS, MEMORIALS,
TRIBUTES, WORKS OF ART
(Including funding proposals for the above purposes)
DONOR INFORMATION
Name: Kf. '%A sviank
kn
Address: 5 1-- r z 0 IL
Phone: q7 3 270 ,`1841,
Email: kr ; +k r . l a s a t 1 - c o i�
Hereby makes a proposal to fund and/or construct a Public Improvement Project, memorial,
tribute, or work of art consisting of a GiAkk Fre-o- U%bro►-Mi a+ tk& oavlc +rn t a,
Suoyio, &_VQ OPYVIQn' •
The intended purpose of this donation is -Vo O'k(OW a �re.A- boor, exCh.anaQ
Proposed location 5 avoOo• yar k
Donation subject to the following restriction (if any): y10 kytabogp0 lok bo0kS Irriaaazly%ss
Condition, Conservation and Maintenance Requirements:
What type of materials will be used in the proposed Project? U! 00&Y• l i bYanA bo t om
w00&Y\ oast- Mom Wt 60\Aak bo Gt_%
What is the intended life span of the Project?
What short and long-term maintenance may be required and what is the anticipated cost of such
maintenance? C i c OQ a► ; -� 5
aQ i
d
f a at
�, Us tt via J
The City of Lake Elmo will make reasonable efforts to accommodate the intended purpose of the
donation but reserves the right to utilize, relocate and/or dispose of any item through donated
funds as the City of Lake Elmo may deem fit.
This agreement shall not take effect until the City Council of the City of Lake Elmo has
specifically accepted this donation.
RIM- r% �A)A- L2-? I 2OkF
Donor Date
Donor Date
Recommended:
Department Head Date
Accepted:
City Administrator Date