HomeMy WebLinkAboutFULL 9-21-2020 Parks Report THE CITY OF
LAKE ELMO Our Mission is to Provide Quality Public
Services in a Fiscally Responsible Manner
While Preserving the City's Open Space
Character
NOTICE OF MEETING
City of Lake Elmo Parks Commission
3800 Laverne Avenue North
September 21, 2020 6:30 PM
AGENDA
1. Call to Order
2. Pledge of Allegiance
3. Approve Agenda
4. Approve Minutes
a) August 17, 2020 minutes
S. Public Comments
6. MORC Contract for Volunteer work on single track trails in Sunfish Lake Park
7. PUD Concept Review for Ridge Apartments and Goodard School
8. October 19, 2020 Meeting Agenda
9. Communications
10. Adjourn
'Note:Every effort will be made to accommodate person or persons that need special considerations to attend this meeting
due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations.
MINUTES
City of Lake Elmo Parks Commission
August 17, 2020
Members Present: Commissioners- Olinger, Weeks, Nightingale, Ames, Schumacher
Staff Present: City Planner- Prchal, Public Works Director-Powers
The meeting was called to order by Weeks at 6:30 PM.
Announcements
None
Approval of Agenda
Ames motioned to approve the agenda, seconded by Schumacher.
Agenda was approved unanimously(5-0).
Approval of Minutes
a) Approved July 20, 2020 minutes with amendments.
Passed by a 5-0 vote
Public Comments
None.
Trail Source Communication for Sunfish Trails.
Tim Wegner, owner of Trail Source provided the Commission with a presentation which
highlighted some of the issues that exist with the existing walking trials within Sunfish
Lake Park. Tim was able to provide the City with some images of the damaged trails
within the park. Tim indicated that the primary user can often dictate the amount of
erosion. Ski trails do not necessarily erode, unless hikers, walkers, etc. use them. Tim
then stated that it is difficult to shut trails down due to existing user groups. Tim did state
that if the City chose to improve the eroding trails there would be methods to do so. The
Commissioners provided further input on the mountain bike trails and noted that
additional slowing mechanisms need to be installed, such as rocks.
Public Comment
A resident of the City, Amy Schakel at 9905 Tapestry Rd,provided comments on the park and
trail network. Comments were focused on the trail network and how intersections needed
to be cleared to allow for safe use. There was also an emphasis on signage, which was
echoed by John Ames (Parks Commissioner).
Resident Pat Barrett, at 9692 57th St. also spoke about Sunfish Lake Park. Concerns were
expressed about the need for signage and ensuring the trail users are using the appropriate
trail. She further stated that her main concern is on winter use.
Review of Sunfish Lake Park Kiosk Sign
Prchal provided a presentation on the proposed kiosk sign, which would replace the existing park
kiosk sign as well as a Council directive to consider sponsorship/private business signage
in the park. Prchal provided graphics of the signage proposal that was provided by
Weeks-End Signs for the kiosk. From there he further explained the changes that would
be made to the kiosk sign. The existing sign depicted the trails as being many different
colors and the sign would transition from the multi-colored trials to one color with the
newly added trails being black, blue, and green. A new"Rules" sign would also be
created to provide notice of how bikers, walkers, ect. Should interact while on the trails.
A further addition would be a winter use rule set. This would indicate which trails should
be used by specific user groups in the winter.
Ames motioned to recommend approval of the kiosk signage as amended with a not to
exceed amount of$500 in the existing location. Schumacher provided a second. The
motion passed with a 4-0 vote with one abstention (weeks).
The City Council also asked the Parks Commission to discuss the possibility of allowing private
businesses to have signage in the park. The discussion started by allowing businesses to
purchase a space to place a sign in the park which would then show or advertise their
location in the City. Staff did not identify how exactly the proposal would be
implemented into the park. Instead the focus was on the idea of"should private
advertising be included in the park." However, the funds generated from this program
would be reinvested back into the park. During the conversation it was stated that the
park environment wasn't intended to be used for advertisement.
Ames motioned to "Recommend informational sign as park users depart from the main
entrance directing them towards Lake Elmo (Downtown)with verbiage that
encourages them to visit the City for all of their needs." Olinger provided a second.
This is recommended by a 4-0 vote.
Review of Ivywood Park Touchups
Prchal provided a presentation on Ivywood park and explained that there was room in the budget
due to a donation that was provided. Prchal explained that the funds should be used for
Hydroseeding to encourage faster and more effective growth of grass, Black dirt for
finishing, as asphalt path to access the pickleball courts, and shade and evergreen trees to
further dress up the park.
Weeks motioned to "Recommend the approval of the expenditure of up to $7,000 to apply
finishing equipment to the Park." Olinger provided a second. This was
recommended by a 5-0 vote.
September 21, 2020 Meeting Agenda
1) Goldridge Group PUD.
Communications
The Commission had a discussion between themselves about reviewing the equipment and uses
within the existing parks to phase in or out equipment and general amenities.
Meeting adjourned at 8:35 p.m.
Respectfully Submitted,
Ben Prchal, City Planner
THE CITY OF
LJA K E ELMO
STAFF REPORT
DATE: 9-21-2020
REGULAR
TO: Parks Commission
FROM: Ben Prchal, City Planner
AGENDA ITEM: MORC Volunteer Agreement for Sunfish Lake Park(New Trails)
REVIEWED BY: Marty Powers,Public Works Director
Ken Roberts,Planning Director
BACKGROUND:
Over the summer of 2020 Trails Source constructed a new bike trail network within Sunfish Lake Park. Staff has
been in communication with the Minnesota Off-Road Cyclist(MORC)organization. The group has expressed
interest in providing volunteer services to the City, specifically for the new bicycle trails in Sunfish Lake Park.
Staff has prepared an agreement that will serve as the document outlining the expectations and responsibilities of
the City and MORC volunteers.
ISSUE BEFORE THE PARKS COMMISSION:
Does the Parks Commission believe the agreement should be entered into and are there comments from the
Commission for the agreement?
PROPOSAL DETAILS/ANALYSIS:
There are more or less two sections to the agreement that will be actively used, MORC Responsibilities and City
Responsibilities. Staff believes these are the two most relevant sections for the Commission to review as they set the
operating expectations where the other sections would be more relevant for the City Attorney. Below is a reduced
version of what the contract outlines for both parties. Staff recommends the Commission review the full contract to
gain a better grasp of the subset of pointes for numbers 1-12.
MORC Responsibilities
1. MORC will provide technical support to the City in determining the location and design of technical trail
features for the singletrack trail,consistent with the planned ability level of the trail segment in accordance
with the International Mountain Bike Association(IMBA)guidelines.
2. MORC will provide and supervise volunteers in the construction of approved technical features and
alignment changes.
3. MORC will provide volunteers to assist with the inspection and hand-work maintenance of the single track
trails.
4. List of rules,procedures and guidelines govern the use of chainsaws and tree removal by MORC
volunteers.
5. MORC will provide and supervise volunteers for the purpose of winter trail grooming,maintenance, and
inspection.
6. MORC will work with the City in developing a routine inspection log report sheet for use by volunteers for
the regularly scheduled inspections that will identify desired items for inspection and implement the use of
this report sheet in the regular inspection of trails.
7. In the event that a trail needs to be rerouted.
8. MORC will recommend to the City for consideration the types, location and language for trail
directional, cautionary and informational signs and install (if requested by the City Public Works
Director) such signage. The City is responsible for providing the signage.
9. A designated MORC representative(s)may make recommendations to the Public Works Supervisor as to
when to close and re-open trails due to poor conditions or other unforeseen circumstances observed during
trail patrol or maintenance activities. The decision whether to close a trail and when to reopen a trail, as
well as the physical closure and re-opening the trail, shall be conducted by the Public Works Department in
collaboration with a designated MORC representatives.
10. MORC representative(s).10. MORC will provide trail patrol volunteers(Ambassadors) as an optional
service to assist in monitoring trail activities and providing assistance to trail users.
11. MORC and its volunteers shall not interfere with the enjoyment of park users and must abide by the City
Ordinances.
12. MORC shall maintain general liability insurance with coverage of at least$1,500,000.
City Responsibilities
1. The City will review and approve design and implementation plans for all agreed to volunteer activities.
2. The City will provide hand-tools for construction and maintenance activities,upon request and approval of
the Public Works Director. MORC volunteers may operate City approved mechanized power equipment for
the initial construction of the technical trail features and trail re-alignments,upon approval of the
designated Park Maintenance Supervisor responsible for the location for which the work applies.
3. The City will provide Public Works maintenance staff support for approved work on a schedule agreed to
by the Public Works Director.
4. The City will not provide a locked storage unit on site but will allow MORC to provide their own lock box.
The City will not provide tools to permanently store in the unit. Purchase of tools will be the responsibility
of MORC.
5. The City will review and consider approval of recommended technical trail feature designs and trail re-
alignments, construction schedules, and trail maintenance schedules.
6. The City will recognize MORC's contributions for trail design,technical trail feature design and
construction and volunteer maintenance support with appropriate signage provided by MORC at an
appropriate location determined by the City.
7. The City will authorize MORC to have an informational display/booth at the park up to two times per year
for the purposes of providing information about Volunteer opportunities,MORC memberships and
mountain biking events,as approved and coordinated with the Public Works Director.
8. The City will authorize MORC the use of a meeting room space for the purpose of conducting MORC
business meetings such as the Nature Center building at Sunfish Lake Park or other appropriate location, if
space is available.
9. The City will notify MORC of trail closures or events which affect the use of the trail for posting on the
MORC web site.
10. The City Public Works will repair and maintain the park, including the parking areas and other features
within the park which are un-related to mountain biking.
It. The City deferrers the role of determining when a trail shall be open or closed to MORC,but the City
maintains the right to override that decision.
12. The City will require any third party sponsoring or otherwise putting on an event using the singletrack trails
within Sunfish Lake Park subject to this Agreement to agree to(a)repair to the IMBA standards any
damage to the singletrack trails, including the surface of the trails and features,that may occur during the
event, (b)maintain commercial general liability insurance covering the event with a minimum coverage of
$1,500,000, (c)name the City and MORC as additional insureds under the policy, (d)provide a certificate
of insurance showing that the requirements of clauses(b) and(c)are satisfied to the City and MORC before
the event occurs, and(e) obtain releases (in such form as prescribed by the City of Lake Elmo) from event
participants releasing the City and MORC from any liability or damage.
Example Contracts:
Three example contracts have been attached. The other contracts are affiliated with;
- The City of Woodbury
- Wright County/City of Monticello
- Three Rivers Park District
FISCAL IMPACT(Estimated):
It is possible for there to be a fiscal impact with this proposal. The amount that the City would be fiscally impacted
as yet to be determined. For example, if the City would like to provide tools, storage unit, etc. From what Staff has
been able to gather some Cities have provided both tools and storage units,just a storage unit, only tools, or none.
Providing any of these will come with a cost. At this time the contract states that the City will not purchase tools or
a storage unit.
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RECOMMENDATION:
At this time, Staff is under the impression that MORC has been helpful in aiding other Cities and Counties in
managing the maintenance requirements of trails throughout the metro area. Although the City could attempt to
manage a volunteer group on its own MORC appears to be able to provide the resources and management capabilities
that would be required. They also come with the known experience that it takes to maintain and repair trails.
"Recommend acceptance of the maintenance agreement for Sunfish Lake Park between MORC and the City of
Lake Elmo."
OPTIONS:
The Park Commission may:
- Recommend approval of the Agreement
- Recommend Approval of the Agreement with Amendments
- Recommend Denial of the Agreement
ATTACHMENTS:
1. Contract for the City and MORC
2. Example Contracts from other Jurisdictions
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AGREEMENT
BETWEEN THE
CITY OF LAKE ELMO
AND THE
MINNESOTA OFF-ROAD CYCLISTS
INTRODUCTION AND PURPOSE
The City of Lake Emo, and the Minnesota Off-Road Cyclists (MORC) are interested
in promoting off-road bicycling as an outdoor recreation and fitness activity and in
developing and maintaining quality singletrack trails for cyclists of all ability levels.
This Agreement identifies specific locations for supporting these activities, including the
design and construction of technical trail features, trail construction, trail maintenance,
and trail patrol activities, which MORC volunteers have agreed to provide as service to
the City, establishes the responsibilities and conditions under which that
volunteer service will be provided, and delineates the responsibilities of the City of Lake
Elmo (City), with respect to the singletrack trails located at: 1) Sunfish Lake Park
SCOPE OF THE AGREEMENT
City Properties Covered by this Agreement
This Agreement applies to the singletrack bicycle trails located in the following
park(s) operated by the City: 1) Sunfish Lake Park.
Ownership of Improvements
All improvements, constructed on the land of the City, shall be, and remain the property
of the City. All materials, including records, data, and other information
acquired, developed or documented under this Agreement shall be the property of
the originating party, unless otherwise mutually agreed upon by both parties.
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Term of Agreement and Process for Amendments
The term of this Agreement shall start January 1, 2021, and extend through December
31, 2021. Thereafter, this Agreement will be automatically extended for successive
calendar years unless either the City or MORC gives written notice to the other (See
Termination of This Agreement) . During the term of this Agreement, either party may
request an amendment to the Agreement. The party requesting the
amendment will submit the proposed amendment in writing to the other party and the
parties shall reasonably confer on the amendment. Any amendment to this Agreement
must be in writing and signed by both parties.
MORC Volunteers
Volunteers assigned to work under this Agreement are volunteers of MORC and
are covered under the policies and procedures of MORC in relation to volunteer
organization and management. Volunteers are not employees of or individual
volunteers of the City, however they will receive training enabling them to represent
the relationship between MORC and the City as contemplated by this Agreement.
MORC RESPONSIBILITIES
During the term of this Agreement, the responsibilities of MORC are as follows:
1 . MORC will provide technical support to the City in determining the location
and design of technical trail features for the singletrack trail, consistent with the
planned ability level of the trail segment in accordance with the
International Mountain Bike Association
(IMBA) guidelines.
2. MORC will provide and supervise volunteers in the construction of approved
technical features and alignment changes.
• Utilize tools owned by MORC and City tools that may be made available by
the Public Works Director or their designee.
• Technical trail features and trail alignment changes must conform to IMBA
guidelines and City approved designs.
• Train and supervise volunteers in appropriate construction techniques in
accordance with IMBA guidelines.
• Identify a crew leader and submit his or her name and contact information
to the Public Works Director.
• Coordinate work schedule and on-site public notification, when needed,
with the City.
• MORC volunteers may use bikes in the on-site planning and testing of the
trail or technical trail features prior to official trail opening as coordinated
with the Park Maintenance Supervisor.
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3. MORC will provide volunteers to assist with the inspection and hand-work
maintenance of the trail.
• Seasonally submit to the City for approval a schedule identifying minimum
timetable for trail observation/inspection.
• Ensure that all volunteer leadership has received training in trail inspection
and maintenance responsibilities as well as an orientation to the City;
volunteer activities will be supervised by MORC leadership.
• MORC volunteers are authorized to sculpt and/or remove downed trees
found on the trail tread.
• MORC volunteers are authorized to fix and address erosion and
degradation that may occur to the trail tread due to use and or water flow.
• Perform routine maintenance activities. In the event that MORC is unable
to safely and promptly address an identified issue that may create an
unsafe situation, the MORC volunteer will promptly notify the Public Works
director or their designee.
4. The following rules, procedures and guidelines govern the use of chainsaws
and tree removal by MORC volunteers.
• Only individuals who MORC has designated as "chainsaw operators" will
be allowed to operate chainsaws in Sunfish Lake Park. Such designation
will only be granted to individuals who have been trained by MORC in the
safe and proper use of chainsaws.
• No live standing trees of native species over 4 inches (except Oak trees,
which shall be at 2 inches or greater) in diameter will be cut without first
receiving approval from the Director of Public Works or their designee.
• Brush and small trees that are cut should be scattered at least 10 feet off
the trail and branches lopped shall be flush with the tree.
• Large trees up to 12 inches in diameter that fall across the trail may be cut
to clear passage for the bike trail but the remaining portions of the trees
should be left in place provided it's safe to do so.
• MORC shall notify the designated contact person when there are fallen
trees greater than 12 inches in diameter that need to be cleared from the
bike trail. The City Public Works Department will be responsible for
clearing such trees.
5. MORC will provide and supervise volunteers for the purpose of winter trail
grooming, maintenance, and inspection.
• Routine trail inspection and maintenance shall be conducted during the
winter season under the same guidelines specified by the Agreement for
summer season.
• Develop, implement and evaluate winter trail grooming techniques and
equipment.
• Train and supervise volunteers in appropriate trail grooming techniques in
accordance with MORC guidelines for winter trail use.
• Identify a crew leader(s) for winter grooming who will maintain timely
communication with the Public Works Director or their designee.
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6. MORC will work with the City in developing a routine inspection log report
sheet for use by volunteers for the regularly scheduled inspections that will
identify desired items for inspection and implement the use of this report
sheet in the regular inspection of trails.
• Copies of reports will be periodically submitted to the Public Works Director
or their designee.
7. In the event that a trail needs to be rerouted
• Prior to making any significant trail alignment changes, MORC will submit
recommendations to th(City for such significant trail alignmexttanges
that may be contemplated by MORC in carrying out the voluntekrties as
outlined in the Agreement; provided that MORC may makef hewing
trail alignment changes and such changes are not consic*edicant
and do not need City approval: alignment changes that are within 5 feet of
the existing trail centerline and shorter 50 feet in length, except as provided
in the next sentence. Any planned reroute within 20 feet ofivetland will
require City approval.
8. MORC will recommend to the City for consideration the types, location and
language for trail directional, cautionary and informational signs and install (if
requested by the City Public Works Director) such signage. The City is
responsible for providing the signage.
9. A designated MORC representative(s) may make recommendations to the
Public Works Supervisor as to when to close and re-open trails due to poor
conditions or other unforeseen circumstances observed during trail patrol or
maintenance activities. The decision whether to close a trail and when to
reopen a trail, as well as the physical closure and re-opening the trail, shall be
conducted by the Public Works Department in collaboration with a
designated MORC representative(s).
10. MORC will provide trail patrol volunteers (Ambassadors) as an optional service
to assist in monitoring trail activities and providing assistance to trail users.
• MORC may provide volunteers identified and trained by MORC as trail
patrollers to ride and monitor the trail.
• Trail patrollers can offer assistance to trail users within the scope of their
training and volunteer status under MORC.
• Trail patrollers should call 911 for emergency assistance. Trail patrollers
should contact the Sheriffs office specifically for non-emergency situations
such as, to report suspicious activity, uncooperative behaviors or
unauthorized trail use, by calling 911. It may also be appropriate to call the
Public Works Department.
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• Provide the City with summary trail safety reports as generated by MORC
volunteer trail patrol.
11. MORC and its volunteers shall not interfere with the enjoyment of park users
and must abide by the City Ordinances.
12. MORC shall maintain general liability insurance with coverage of at least
$1,500,000.
CITY OF LAKE ELMO RESPONSIBILITIES
During the term of this Agreement, the responsibilities of the City are:
1. The City will review and approve design and implementation plans for all
agreed to volunteer activities.
2. The City will provide hand-tools for construction and maintenance
activities, upon request and approval of the Public Works Director. MORC
volunteers may operate City approved mechanized power equipment for the
initial construction of the technical trail features and trail re-alignments,
upon approval of the designated Park Maintenance Supervisor responsible for
the location for which the work applies.
3. The City will provide Public Works maintenance staff support for
approved work on a schedule agreed to by the Public Works Director.
4. The City will not provide a locked storage unit on site but will allow MORC
to provide their own lock box. The City will not provide tools to permanently
store in the until. Purchase of tools will be the responsibility of MORC.
5. The City will review and and consider approval of recommended technical
trail feature designs and trail re-alignments, construction schedules, and trail
maintenance schedules.
6. The City will recognize MORC's contributions for trail design, technical trail
feature design and construction and volunteer maintenance support with
appropriate signage provided by MORC at an appropriate location
determined by the City.
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8. The City will authorize MORC to have an informational display/booth at the
park up to two times per year for the purposes of providing information
about Volunteer opportunities, MORC memberships and mountain biking
events, as approved and coordinated with the Public Works Director.
9. The City will authorize MORC the use of a meeting room space for the
purpose of conducting MORC business meetings such as the Nature Center
building at Sunfish Lake Park or other appropriate locacation, if space is
available.
10.The City will notify MORC of trail closures or events which affect the use of
the trail for posting on the MORC web site.
11.The City Public Works will repair and maintain the park, including the parking
areas and other features within the park which are un-related to mountain
biking.
12.The City deferrers the role of determining when a trail shall be open or closed
to MORC, but the City maintains the right to override that decision.
13.The City will require any third party sponsoring or otherwise putting on an
event using the singletrack trails within Sunfish Lake Park subject to this
Agreement to agree to (a) repair to the IMBA standards any damage to the
singletrack trails, including the surface of the trails and features, that may occur
during the event, (b) maintain commercial general liability insurance covering
the event with a minimum coverage of $1,500,000, (c) name the City and
MORC as additional insureds under the policy, (d) provide a certificate of
insurance showing that the requirements of clauses (b) and (c) are satisfied to
the City and MORC before the event occurs, and (e) obtain releases (in such
form as prescribed by the City of Lake Elmo) from event participants
releasing the City and MORC from any liability or damage.
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OTHER TERMS OF AGREEMENT
Hold Harmless Agreement
Each party agrees that it will be responsible for its own acts and the results thereof and
shall not be responsible for the acts of the other party and the results thereof. Each party,
therefore, agrees that it will assume all risk and liability to itself, its agents or employees,
for the injury to persons or property resulting in any manner from the conduct of its own
operations, and the operation of its agents or employees under this Agreement, for any
loss, cost, damage, or expense resulting at any time from any and all causes due to any
acts or acts of negligence, or the failure to exercise proper precautions, of or by itself or
its own agents or its own employees, while occupying or visiting the parks subject to this
Agreement or the mountain bike singletrack trails within those parks under and pursuant
to the Agreement.
Termination of Agreement
Either party may terminate this Agreement in the event the other party is not performing
its obligations under this Agreement upon 30 days prior written notice to the other party if
the defaulting party has not cured its failure to perform during that 30-day notice period.
Entire Agreement and Amendment
This Agreement constitutes the entire agreement between the parties pertaining to the
subject matter contained herein and supersedes all prior and contemporaneous
agreements, representations, and understandings of the parties. This Agreement may
be supplemented, modified or amended from time to time by the mutual
written agreement of the City and MORC. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing by the applicable parties.
Governing Law
This Agreement shall be governed by and construed in accordance with the laws of
the State of Minnesota, without giving effect to principles of conflict of laws.
MORC Contact
Anne Clark, President
PO Box 19520
Minneapolis, MN 55419-0520
Cell: 763-232-2666
president(a)_morcmtb.org
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City of Lake Elmo Contacts
Public Works Supervisor
Marty Powers
Office: 651-747-3900
Direct Line: 651-747-3941
mpowers(a_)la keel mo.org
City Planner
Ben Prchal
Office: 651-747-3900
Direct Line: 651-747-3911
bprchal(a)_la keel mo.org
[Signatures appear on the following page.]
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IN WITNESS WHEREOF, the parties have entered into this Agreement as of
this 22 day of January , 2020.
City of Lake Elmo Minnesota Off-Road Cyclists
3880 Laverne Ave PO Box 19520
Lake Elmo, Minnesota 55042 Minneapolis, Minnesota 55419-0520
By: By:
Anne Clark
Title: City Administrator Title: President
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AGREEMENT
BETWEEN THE
Wright County, MN AND The City of Monticello, MN
AND THE
MINNESOTA OFF-ROAD CYCLISTS
Bertram Chain of Lakes Regional Park Singletrack Mountain Bike Trail
INTRODUCTION AND PURPOSE
Wright County, The City of Monticello and the Minnesota Off-Road Cyclists (MORC) are
interested in promoting mountain biking as an outdoor recreation and fitness activity and
in developing and maintaining quality trails for cyclists of all ability levels at the Bertram
Chain of Lakes Regional Park.
This agreement identifies specific projects, including the design and construction of
technical mountain bike trail features, trail maintenance, and trail patrol activities, which
MORC volunteers have agreed to provide as service to Wright County, and The City of
Monticello, this agreement establishes the responsibilities and conditions under which
that volunteer service will be provided, and delineates the responsibilities of Wright
County, and The City of Monticello.
SCOPE OF THE AGREEMENT
Ownership of Improvements
All improvements, constructed on Wright County and The City of Monticello lands, shall
be, and remain the property of Wright County and The City of Monticello. All materials,
including records, data, and other information acquired, developed or documented
under this Agreement shall be the property of both parties, unless otherwise mutually
agreed upon by both parties.
Term of Agreement d
The term of this Agreement shall start A% 2019, and extend through
December 31, 2019. Thereafter, this Agreement will be automatically extended for
successive calendar years unless Wright County, The City of Monticello, or MORC
gives written notice to the other by October 1 st preceding the automatic extension that it
does not want to automatically extend this Agreement. During the term of this
Agreement, parties may request an amendment to the Agreement. The party
requesting the amendment will submit the proposed amendment in writing to the other
parties and the parties shall reasonably confer on the amendment. Any amendment to
this Agreement must be in writing and signed by all parties.
MORC Volunteers
Volunteers assigned to work under this agreement at the Bertram Chain of Lakes
Regional Park are volunteers of MORC and are covered under the policies and
procedures of MORC in relation to volunteer organization and management. Volunteers
are not employees of or individual volunteers of Wright County or The City of Monticello,
however they will receive training enabling them to represent the relationship between
MORC, Wright County, and The City of Monticello.
MORC Responsibilities
1. Provide technical support to Wright County and The City of Monticello in
determining the location and design of technical features for the Mountain
Bike Trail, consistent with the planned ability level of the trail segment in
accordance with the International Mountain Bike Association (IMBA)
guidelines.
2. Provide and supervise volunteers in the construction of approved technical
features and alignment changes.
• Utilize tools owned by MORC, Wright County, and The City of Monticello
tools that may be made available by the designated Wright County Parks
Maintenance Supervisor.
• Technical features and alignment changes must conform to IMBA
guidelines and Wright County approved designs.
• Train and supervise volunteers in appropriate construction techniques in
accordance with IMBA guidelines.
• Identify a crew leader and submit name to the Park Maintenance
Supervisor.
• Coordinate work schedule and on-site public notification, when needed,
with the designated Park and Recreation Operations Manager.
• MORC volunteers may use bikes in the on-site planning and testing of
technical features prior to official trail opening as coordinated with the Park
and Recreation Operations Manager.
3. Provide volunteers to assist with the inspection and hand-work maintenance
of the trail.
• Seasonally submit to Wright County for approval a schedule identifying
minimum timetable for trail observation/inspection.
• Only individuals who MORC has designated as "equipment operators" will
be allowed to operate equipment on Wright County and The City of
Monticello properties. Such designation will only be granted to individuals
who have been trained by MORC in the safe and proper use of equipment
such as trail mowers, weed whips and other maintenance equipment, and
outfitted with proper personal protective equipment.
• Ensure that all volunteers have received training in trail inspection and
maintenance responsibilities as well as an orientation to Wright County.
• MORC volunteers are authorized to sculpt and/or remove downed trees
found on the trail tread.
• Perform routine maintenance activities. In the event that MORC is unable
to safely and promptly address an identified issue that may create an
unsafe situation, the MORC volunteer should notify the Park Maintenance
Supervisor.
4. Use of Chainsaws and Tree Removal by MORC Volunteers.
• Only individuals who MORC has designated as "chainsaw operators" will
be allowed to operate chainsaws on Wright County and The City of
Monticello properties. Such designation will only be granted to individuals
who have been trained by MORC in the safe and proper use of
chainsaws, and outfitted with proper personal protective equipment
• No live standing trees of native species over 4 inches (except Oak trees,
which shall be at 2 inches or greater) in diameter will be cut without first
receiving approval from the designated Park Maintenance Supervisor.
• Brush and small trees that are cut should be scattered at least 10 feet off
the trail and lopped up so that no portion extends more than 3 feet above
the ground.
• Large trees up to 12 inches in diameter that fall across the trail may be cut
to clear passage for the bike trail but the remaining portions of the trees
should be left in place provided it's safe to do so.
• MORC shall notify the Park Maintenance Supervisor when there are fallen
trees greater than 12 inches in diameter that need to be cleared from the
bike trail. Wright County crews will be responsible for clearing such trees.
5. Provide and supervise volunteers for the purpose of winter trail grooming,
maintenance, and inspection.
• Routine trail inspection and maintenance shall be conducted during the
winter season under the same guidelines specified by the Agreement for
summer season.
• Develop, implement and evaluate winter trail grooming techniques and
equipment.
• Train and supervise volunteers in appropriate trail grooming techniques in
accordance with MORC guidelines for winter trail use.
• Identify a crew leader(s) for winter grooming who will maintain timely
communication with the designated Park and Recreation Operations
Manager.
6. Work with Wright County and the City of Monticello in developing a routine
inspection log report sheet for use by volunteers for the regularly scheduled
inspections that will identify desired items for inspection and implement the
use of this report sheet in the regular inspection of trails.
• Copies of reports should be submitted to the Parks and Recreation
Operations Manager.
7. Prior to making any trail alignment changes, submit recommendations to
Wright County for any significant trail alignment changes that may
contemplated by MORC in carrying out the volunteer duties as outlined in the
MOU. Changes that do not need Wright County approval are within 5 feet of
the existing trail centerline and shorter 50 feet in length. Any planned reroute
within 20 feet of a wetland will require Wright County approval.
8. Recommend to Wright County and The City of Monticello for consideration
the types, location and language for trail directional, cautionary and
informational signs and install (if requested by Wright County and The City of
Monticello).
9. A designated MORC representative(s) may make recommendations to The
Parks and Recreation Operations Manager as to when to close and re-open
trails due to poor conditions or other unforeseen circumstances observed
during trail patrol or maintenance activities.
10.Provide trail patrol volunteers (Ambassadors) as an optional service to assist
in monitoring trail activities and providing assistance to trail users.
• MORC may provide volunteers identified and trained by MORC as trail
patrollers to ride and monitor the trail.
• Trail patrollers can offer assistance to trail users within the scope of their
training and volunteer status under MORC.
• Trail patrollers should call 911 for emergency assistance (Wright County
Public Safety may not be the first response unit to arrive at the scene). To
contact Wright County Public Safety specifically for non-emergency
situations such as, to report suspicious activity, uncooperative behaviors,
or unauthorized trail use, call the Wright County Sheriff Dispatch at 763-
682-7600Trail patrol should be communicated with the Park and
Recreation Operations Manager.
• Provide Wright County with summary trail safety reports as generated by
MORC volunteer trail patrol.
11.Hold Harmless Agreement
Each party agrees that it will be responsible for its own acts and the results
thereof and shall not be responsible for the acts of the other party and the
results thereof. Each party, therefore, agrees that it will assume all risk and
liability to itself, its agents or employees, for the injury to persons or property
resulting in any manner from the conduct of its own operations, and the
operation of its agents or employees under this agreement, for any loss, cost,
damage, or expense resulting at any time from any and all causes due to any
acts or acts of negligence, or the failure to exercise proper precautions, of or
by itself or its own agents or its own employees, while occupying or visiting
the premises under and pursuant to the agreement.
12.MORC may not interfere with the enjoyment of park users and must abide by
Wright County Park Ordinances.
WRIGHT COUNTY and The City of MONTICELLO RESPONSIBILITIES:
1. To review and approve design and implementation plans for all agreed to
volunteer activities.
2. To purchase materials as agreed upon and, if needed, to be used in the
construction of approved technical features.
3. To loan hand-tools for construction and maintenance activities, upon request
and approval of designated Park Maintenance Supervisor.
4. To provide Park maintenance staff support for approved work on a schedule
agreed to by Park Maintenance Supervisor.
5. To review and approve recommended technical feature designs, construction
schedules and trail maintenance schedules.
6. To recognize MORC's contributions for trail design, technical feature design
and construction and volunteer maintenance support in appropriate signage
at an appropriate location in a manner approved by Wright County and to be
coordinated through the Parks and Recreation Director.
7. To display a message about the MORC organization and event opportunities
in manner approved by Wright County and The City of Monticello at a location
approved by the Parks and Recreation Director.
8. To authorize MORC to have an informational display/booth at the trailhead up
to two times per year for the purposes of providing information about MORC
memberships and mountain biking events, as approved and coordinated with
Parks and Recreation Operations Manager. Informational displays may also
be approved for Wright County and The City of Monticello permitted mountain
bike races or events. Requests for a permit for direct financial solicitation
(membership sales) must be approved in advance by the Parks and
Recreation Director.
9. To notify MORC of trail closures or events which affect the use of the trail for
posting on the MORC web site.
Termination of Agreement
This Agreement may be terminated by either party upon delivery of 30-day written
notice to the other party.
Amendment of Agreement
This Agreement shall not be altered, changed or amended except by written mutual
agreement of the parties
MORC Contacts
Anne Clark, President Graydon Betts. Trail Steward
PO Box 19520 Cell: 952-913-3834
Minneapolis, MN 55419-0520 graydon.b@morcmtb.org
Cell: 612-840-7490 graydonbetts@gmail.com
president@morcmtb.org
anneclark.mn@gmaii.com
Wright County Contacts
Park Maintenance Supervisor Parks and Recreation Operations Manager
Ralph Borell Bradley Harrington
Office: 763-682-7694 Office: 763-682-7894
Cell: 763-286-6015 bradley.harrington@co.wright.mn.us
Ralph.borell@co.wnght.mn.us
Agreement Administration
Marc Mattice; Parks and Recreation Director
3500 Braddock Avenue NE, Buffalo, MN 55313
Office: 763-682-7693
IN WITNESS WHEREOF, the parties have entered into this Agreement
as of this - day of r� I _, 2019.
Wright County Minnesota Off-Road Cyclists
3500 ddock Avenue NE PO Box 19520
Bu 71,
nn o 5313 Minneapolis, Minnesota 55419-0520
�.By By: /
Title: COU.f` N Board C.ha1 ✓_ Title: President
Attest Attest: `i
City of Monticello
505 Walnut Street
Monticello, MN 55362
By:
Title:
Attest: V
AGREEMENT
BETWEEN THE
THREE RIVERS PARK DISTRICT
AND THE
MINNESOTA OFF-ROAD CYCLISTS
INTRODUCTION AND PURPOSE
The Three Rivers Park District (Park District), and the Minnesota Off-Road Cyclists
(MORC) are interested in promoting off-road bicycling as an outdoor recreation and
fitness activity and in developing and maintaining quality singletrack trails for cyclists of
all ability levels.
This Agreement identifies specific locations for supporting these activities, including the
design and construction of technical trail features, trail construction, trail maintenance,
and trail patrol activities, which MORC volunteers have agreed to provide as service to
the Park District, establishes the responsibilities and conditions under which that
volunteer service will be provided, and delineates the responsibilities of the Park District,
with respect to the singletrack trails located at: 1) Murphy-Hanrehan Park Reserve 2) Elm
Creek Park Reserve, 3) Lake Rebecca Park Reserve, and 4) Carver Park Reserve
SCOPE OF THE AGREEMENT
Park District Properties Covered by this Agreement
This Agreement applies to the singletrack bicycle trails located in the following parks
operated by the Park District: 1) Murphy-Hanrehan Park Reserve 2) Elm Creek Park
Reserve, 3) Lake Rebecca Park Reserve, and 4) Carver Park Reserve.
Ownership of Improvements
All improvements, constructed on the land of the Park District, shall be, and remain the
property of the Park District. All materials, including records, data, and other information
acquired, developed or documented under this Agreement shall be the property of the
originating party, unless otherwise mutually agreed upon by both parties.
1
Term of Agreement and Process for Amendments
The term of this Agreement shall start January 1, 2020, and extend through December
31, 2020. Thereafter, this Agreement will be automatically extended for successive
calendar years unless either the Park District or MORC gives written notice to the other
by October 1st preceding the automatic extension that it does not want to automatically
extend this Agreement. During the term of this Agreement, either party may request an
amendment to the Agreement. The party requesting the amendment will submit the
proposed amendment in writing to the other party and the parties shall reasonably confer
on the amendment. Any amendment to this Agreement must be in writing and signed by
both parties.
MORC Volunteers
Volunteers assigned to work under this Agreement are volunteers of MORC and are
covered under the policies and procedures of MORC in relation to volunteer organization
and management. Volunteers are not employees of or individual volunteers of the Park
District, however they will receive training enabling them to represent the relationship
between MORC and the Park District as contemplated by this Agreement.
MORC RESPONSIBILITIES
During the term of this Agreement, the responsibilities of MORC are as follows:
1. MORC will provide technical support to the Park District in determining the
location and design of technical trail features for the singletrack trail, consistent
with the planned ability level of the trail segment in accordance with the
International Mountain Bike Association (IMBA) guidelines.
2. MORC will provide and supervise volunteers in the construction of approved
technical features and alignment changes.
• Utilize tools owned by MORC and Park District tools that may be made
available by the designated Park District Maintenance Supervisor.
• Technical trail features and trail alignment changes must conform to IMBA
guidelines and Park District approved designs.
• Train and supervise volunteers in appropriate construction techniques in
accordance with IMBA guidelines.
• Identify a crew leader and submit his or her name and contact information
to the designated Park District Maintenance Supervisor.
• Coordinate work schedule and on-site public notification, when needed,
with the designated Park Maintenance Supervisor.
• MORC volunteers may use bikes in the on-site planning and testing of
technical trail features prior to official trail opening as coordinated with the
Park Maintenance Supervisor.
2
3. MORC will provide volunteers to assist with the inspection and hand-work
maintenance of the trail.
• Seasonally submit to the Park District for approval a schedule identifying
minimum timetable for trail observation/inspection.
• Ensure that all volunteer leadership has received training in trail inspection
and maintenance responsibilities as well as an orientation to the Park
District; volunteer activities will be supervised by MORC leadership.
• MORC volunteers are authorized to sculpt and/or remove downed trees
found on the trail tread.
• Perform routine maintenance activities. In the event that MORC is unable
to safely and promptly address an identified issue that may create an unsafe
situation, the MORC volunteer will promptly notify the Park District
Maintenance Supervisor on duty.
4. The following rules, procedures and guidelines govern the use of chainsaws
and tree removal by MORC volunteers.
• Only individuals who MORC has designated as "chainsaw operators" will
be allowed to operate chainsaws on Park District properties. Such
designation will only be granted to individuals who have been trained by
MORC in the safe and proper use of chainsaws.
• No live standing trees of native species over 4 inches (except Oak trees,
which shall be at 2 inches or greater) in diameter will be cut without first
receiving approval from the designated Park District Maintenance
Supervisor.
• Brush and small trees that are cut should be scattered at least 10 feet off
the trail and lopped up so that no portion extends more than 3 feet above
the ground.
• Large trees up to 12 inches in diameter that fall across the trail may be cut
to clear passage for the bike trail but the remaining portions of the trees
should be left in place provided it's safe to do so.
• MORC shall notify the designated Park District maintenance staff contact
person when there are fallen trees greater than 12 inches in diameter that
need to be cleared from the bike trail. Park District crews will be responsible
for clearing such trees.
5. MORC will provide and supervise volunteers for the purpose of winter trail
grooming, maintenance, and inspection.
• Routine trail inspection and maintenance shall be conducted during the
winter season under the same guidelines specified by the Agreement for
summer season.
• Develop, implement and evaluate winter trail grooming techniques and
equipment.
• Train and supervise volunteers in appropriate trail grooming techniques in
accordance with MORC guidelines for winter trail use.
• Identify a crew leader(s) for winter grooming who will maintain timely
communication with the designated Park District Maintenance Supervisor.
3
6. MORC will work with the Park District in developing a routine inspection log
report sheet for use by volunteers for the regularly scheduled inspections that
will identify desired items for inspection and implement the use of this report
sheet in the regular inspection of trails.
• Copies of reports will be periodically submitted to the Park District
Maintenance Supervisor.
7. Prior to making any significant trail alignment changes, MORC will submit
recommendations to the Park District for such significant trail alignment
changes that may be contemplated by MORC in carrying out the volunteer
duties as outlined in the Agreement; provided that MORC may make the
following trail alignment changes and such changes are not considered
significant and do not need Park District approval: alignment changes that are
within 10 feet of the existing trail centerline and shorter 50 feet in length, except
as provided in the next sentence. Any planned reroute within 20 feet of a
wetland will require Three Rivers Park District approval.
8. MORC will recommend to the Park District for consideration the types, location
and language for trail directional, cautionary and informational signs and install
(if requested by the Park District) such signage. The Park District will provide
the signage.
9. A designated MORC representative(s) may make recommendations to the
Park District's Maintenance Supervisor as to when to close and re-open trails
due to poor conditions or other unforeseen circumstances observed during trail
patrol or maintenance activities. The decision whether to close a trail and when
to reopen a trail, as well as the physical closure and re-opening the trail, shall
be conducted by the Park District in collaboration with a designated MORC
representative(s).
10.MORC will provide trail patrol volunteers (Ambassadors) as an optional service
to assist in monitoring trail activities and providing assistance to trail users.
• MORC may provide volunteers identified and trained by MORC as trail
patrollers to ride and monitor the trail.
• Trail patrollers can offer assistance to trail users within the scope of their
training and volunteer status under MORC.
• Trail patrollers should call 911 for emergency assistance (Park District
Police may not be the first response unit to arrive at the scene). Trail
patrollers should contact Park District Police specifically for non-emergency
situations such as, to report suspicious activity, uncooperative behaviors or
unauthorized trail use, by calling 911 and request to be put in contact with
a Three Rivers Park District Police Officer.
• Trail patrol activities should be communicated in advance to the Park
District's Park Operations Supervisor
4
• Provide the Park District with summary trail safety reports as generated by
MORC volunteer trail patrol.
11.MORC and its volunteers shall not interfere with the enjoyment of park users
and must abide by Park District Ordinances.
12.MORC shall maintain general liability insurance with coverage of at least
$1,500,000.
PARK DISTRICT RESPONSIBILITIES
During the term of this Agreement, the responsibilities of the Park District are:
1. The Park District will review and approve design and implementation plans for
all agreed to volunteer activities.
2. The Park District will purchase materials, if needed, to be used in the
construction of approved technical features.
3. The Park District will provide hand-tools for construction and maintenance
activities, upon request and approval of designated Park District Maintenance
Supervisor. MORC volunteers may operate mechanized power equipment for
the initial construction of the technical trail features and trail re-alignments,
upon approval of the designated Park Maintenance Supervisor responsible for
the location for which the work applies.
4. The Park District will provide Park District maintenance staff support for
approved work on a schedule agreed to by the Park District Maintenance
Supervisor.
5. The Park District will provide hand tools in a locked storage unit on site and
provide MORC access to the tool storage. A tool checklist will be in the storage
unit. Users should record missing or damaged tools on the checklist and report
to the Park District Maintenance Supervisor.
6. The Park District will review and approve recommended technical trail feature
designs and trail re-alignments, construction schedules, and trail maintenance
schedules.
7. The Park District will recognize MORC's contributions for trail design, technical
trail feature design and construction and volunteer maintenance support in
appropriate signage at an appropriate location in a manner approved by the
Park District and to be coordinated through the Park Operations Supervisor.
5
8. The Park District will display a message about the MORC organization and
event opportunities in a manner approved by the Park District at a location
approved by the designated Park Operations Supervisor.
9. The Park District will authorize MORC to have an informational display/booth
at each trailhead up to two times per year for the purposes of providing
information about MORC memberships and mountain biking events, as
approved and coordinated with the Park District Facility Operations Supervisor.
MORC informational displays may also be approved for Park District permitted
mountain bike races or events. Requests for a permit for direct financial
solicitation (membership sales) must be approved in advance by the Board of
Commissioners.
10.The Park District will authorize MORC the use of meeting room space for the
purpose of conducting MORC business meetings at the Field Operation Center
building located at French Regional Park in Plymouth, MN.
11. The Park District will notify MORC of trail closures or events which affect the
use of the trail for posting on the MORC web site.
12.The Park District will repair and maintain the parks, including the parking areas
and other features of the parks.
13.The Park District will provide public safety services, including Park Police
patrols, to ensure the proper use of the parks.
14.The Park District will make all decisions as to when to close and re-open trails
due to poor conditions or other unforeseen circumstances. The Park District
will promptly notify MORC when any trail is closed and when any trail is re-
opened.
15.The Park District will require any third party sponsoring or otherwise putting on
an event using the singletrack trails within the three parks subject to this
Agreement to agree to (a) repair to the IMBA standards any damage to the
singletrack trails, including the surface of the trails and features, that may occur
during the event, (b) maintain commercial general liability insurance covering
the event with a minimum coverage of $1,500,000, (c) name the Park District
and MORC as additional insureds under the policy, (d) provide a certificate of
insurance showing that the requirements of clauses (b) and (c) are satisfied to
the Park District and MORC before the event occurs, and (e) obtain releases
(in such form as prescribed by the Park District) from event participants
releasing the Park District and MORC from any liability or damage.
OTHER TERMS OF AGREEMENT
6
Hold Harmless Agreement
Each party agrees that it will be responsible for its own acts and the results thereof and
shall not be responsible for the acts of the other party and the results thereof. Each party,
therefore, agrees that it will assume all risk and liability to itself, its agents or employees,
for the injury to persons or property resulting in any manner from the conduct of its own
operations, and the operation of its agents or employees under this Agreement, for any
loss, cost, damage, or expense resulting at any time from any and all causes due to any
acts or acts of negligence, or the failure to exercise proper precautions, of or by itself or
its own agents or its own employees, while occupying or visiting the parks subject to this
Agreement or the mountain bike singletrack trails within those parks under and pursuant
to the Agreement.
Termination of Agreement
Either party may terminate this Agreement in the event the other party is not performing
its obligations under this Agreement upon 30 days prior written notice to the other party if
the defaulting party has not cured its failure to perform during that 30-day notice period.
Entire Agreement and Amendment
This Agreement constitutes the entire agreement between the parties pertaining to the
subject matter contained herein and supersedes all prior and contemporaneous
agreements, representations, and understandings of the parties. This Agreement may
be supplemented, modified or amended from time to time by the mutual written
agreement of the Park District and MORC. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing by the applicable parties.
Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the
State of Minnesota, without giving effect to principles of conflict of laws.
MORC Contact
Anne Clark, President
PO Box 19520
Minneapolis, MN 55419-0520
Cell: 763-232-2666
president(a)_morcmtb.org
Park District Contacts
7
Park Maintenance Supervisor Park Operations Supervisor
Elm Creek Park Reserve Elm Creek Park Reserve
Nick Beaufeaux Bruce Bolduan
Office: 763-694-7746 Office: 763-694-7895
Cell: 612-490-0841 Cell: 612-290-0112
Nick.beaufeaux(a)threeriversparks.org bruce.bold uanCa)threeriversparks.org
Park Maintenance Supervisor Park Operations Supervisor
Murphy-Hanrehan Park Reserve Murphy-Hanrehan Park Reserve
Justin Markeson Tom Balk
Office: 763-559-6752 Office: 763-694-7782
Cell: 612-249-4920 Cell: 612-290-0102
Justin.markeson(a),threeriversparks.org tom.balk(othreeriversparks.org
Park Maintenance Supervisor Park Operations Supervisor
Lake Rebecca Park Reserve Lake Rebecca Park Reserve
Matt Connor Bri Koch
Office: 763-694-7865 Office: 763-694-7663
Cell: 612-490-0842 Cell: 612-704-0770
tom.vetschC@threeriversparks.org bri.koch threeriversparks.org
Park Maintenance Supervisor Park Operations Supervisor
Carver Park Reserve Carver Park Reserve
Pete Hill Darren Dummer
Office: 763-694-7796 Office: 763-694-2012
Cell: 612-490-0910 Cell: 612-290-0106
Pete.Hill(o-)_threeriversparks.orq Darren.Dummer(a)threeriversparks.orq
Maintenance Supervisor On-Duty Trail and Technical Feature
Coordination
Nights and Weekends Contact Jay Thompson
763-694-7867 Office: 763-694-2071
Cell: 612-490-1594
Jay.thompsonCa�threeriversparks.org
Agreement Administration
Luke Skinner, Assoc. Super.
3000 Xenium Lane North
Plymouth, MN 55441
Office: 763-383-2536
Cell: 612-368-5328
luke.skinner(a)threeriversparks.org
[Signatures appear on the following page.]
8
IN WITNESS WHEREOF, the parties have entered into this Agreement as of this
22 day of January , 2020.
Three Rivers Park District Minnesota Off-Road Cyclists
3000 Xenium Lane North PO Box 19520
Plymouth, Minnesota 55441 Minneapolis, Minnesota 55419-0520
Luke Skinner Anne Clark
Title: Associate Superintendent Title: President
9
Memorandum of Agreement
BETWEEN THE
City of Woodbury, MN
AND THE
MINNESOTA OFF-ROAD CYCLISTS
INTRODUCTION AND PURPOSE
The City of Woodbury, MN and the Minnesota Off-Road Cyclists (MORC) are interested
in promoting off-road bicycling as an outdoor recreation and fitness activity and in
developing and maintaining quality off-road cycling trails for cyclists of all ability levels.
This Agreement identifies specific locations for supporting these activities, including the
design and construction of technical trail features, trail construction, trail maintenance,
and trail patrol activities, which MORC volunteers have agreed to provide as service to
the City of Woodbury, establishes the responsibilities and conditions under which that
volunteer service will be provided, and delineates the responsibilities of the City of
Woodbury, with respect to the off-road cycling trails located at Carver Lake Park.
SCOPE OF THE AGREEMENT
City of Woodbury Properties Covered by this Agreement
This Agreement applies to the off-road cycling trails located at Carver Lake Park (3175
a Century Ave. S., Woodbury, MN 55125)
Ownership of Improvements
All improvements, constructed on City of Woodbury park property, shall be, and remain
the property of the City of Woodbury. All materials, including records, data, and other
information acquired, developed or documented under this Agreement shall be the
property of the originating party, unless otherwise mutually agreed upon by both parties.
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Term of Agreement and Process for Amendments
The term of this Agreement shall start June 1, 2017 and extend through December 31,
2020. It is further provided, however that either party may terminate this agreement by
providing written notice of termination with an effective date of termination no sooner
than sixty (60) days following service of such notice. During the term of this Agreement,
either party may request an amendment to the Agreement. The party requesting the
amendment will submit the proposed amendment in writing to the other party and the
parties shall reasonably confer on the amendment. Any amendment to this Agreement
must be in writing and signed by both parties.
MORC Volunteers
Volunteers assigned to work under this Agreement are volunteers of MORC and are
covered under the policies and procedures of MORC in relation to volunteer
organization and management. Volunteers are not employees of or individual
volunteers of the City of Woodbury, however they will receive training enabling them to
represent the relationship between MORC and the City of Woodbury as contemplated
by this Agreement.
MORC RESPONSIBILITIES
During the term of this Agreement, the responsibilities of MORC are as follows:
1. MORC will provide technical support to the City of Woodbury in determining
the location and design of technical trail features for the off-road cycling trail,
consistent with the planned ability level of the trail segment in accordance with
the International Mountain Bike Association (IMBA) guidelines.
2. MORC will provide and supervise volunteers in the construction of approved
technical features and alignment changes.
• Utilize tools owned by MORC and City of Woodbury tools that may be
made available and approved by the designated City of Woodbury Parks
Supervisor.
• Technical trail features and trail alignment changes must conform to IMBA
guidelines and City of Woodbury approved designs.
• Train and supervise volunteers in appropriate construction techniques in
accordance with IMBA guidelines.
• Identify a crew leader and submit his or her name to the designated City of
Woodbury Parks Supervisor.
• Coordinate work schedule and on-site public notification, when needed,
with the designated Parks Supervisor.
• MORC volunteers may use bikes in the on-site planning and testing of
technical trail features prior to official trail opening as coordinated with the
' Parks Supervisor.
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3. MORC will provide volunteers to assist with the inspection and hand-work
maintenance of the trail.
• Seasonally submit to the City of Woodbury for approval a schedule
identifying minimum timetable for trail observation/inspection.
• Ensure that all volunteers have received training in trail inspection and
maintenance responsibilities as well as an orientation to the City of
Woodbury.
• MORC volunteers are authorized to sculpt and/or remove downed trees
found on the trail tread.
• Perform routine maintenance activities. In the event that MORC is unable
to safely and promptly address an identified issue that may create an
unsafe situation, the MORC volunteer will promptly notify the City of
Woodbury Parks Supervisor or Parks staff on duty.
• No site improvements, grading, or land disturbance work shall be done
without the express approval of the Woodbury Parks Department.
4. The following rules, procedures and guidelines govern the use of chainsaws
and tree removal by MORC volunteers.
• Only individuals who MORC has designated as "chainsaw operators" will
be allowed to operate chainsaws on City of Woodbury properties. Such
designation will only be granted to individuals who have been trained by
MORC in the safe and proper use of chainsaws.
• No live standing trees of native species over 4 inches (except Oak trees,
which shall be at 2 inches or greater) in diameter will be cut without first
receiving approval from the designated City of Woodbury Parks Specialist.
• Brush and small trees that are cut should be scattered at least 10 feet off
the trail and lopped up so that no portion extends more than 3 feet above
i the ground.
• Large trees up to 12 inches in diameter that fall across the trail may be cut
to clear passage for the bike trail but the remaining portions of the trees
should be left in place provided it's safe to do so.
• MORC shall notify the designated City of Woodbury Parks Supervisor
when there are fallen trees greater than 12 inches in diameter that need to
be cleared from the bike trail. City of Woodbury crews will be responsible
for clearing such trees.
5. MORC will provide and supervise volunteers for the purpose of winter trail
grooming, maintenance, and inspection.
• Routine trail inspection and maintenance shall be conducted during the
winter season under the same guidelines specified by the Agreement for
summer season.
i • Develop, implement and evaluate winter trail grooming techniques and
equipment.
• Train and supervise volunteers in appropriate trail grooming techniques in
accordance with MORC guidelines for winter trail use.
• Identify a crew leader(s) for winter grooming who will maintain timely
communication with the designated City of Woodbury Parks Supervisor.
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6. MORC will work with the City of Woodbury in developing a routine inspection
log report sheet for use by volunteers for the regularly scheduled inspections
that will identify desired items for inspection and implement the use of this
report sheet in the regular inspection of trails.
• Copies of reports will be periodically submitted to the City of Woodbury
Parks Supervisor.
7. Prior to making any trail alignment changes, MORC will submit
recommendations to the City of Woodbury. Any planned reroute within 20 feet
of a wetland will require City of Woodbury written approval.
8. MORC will recommend to the City of Woodbury for consideration the types,
location and language for trail directional, cautionary and informational signs
and install (if requested by the City of Woodbury) such signage. The City of
Woodbury will provide the signage.
9. A designated MORC representatives) may make recommendations to the
City of Woodbury's Parks Supervisor as to when to close and re-open trails
due to surface conditions or other unforeseen circumstances observed during
trail patrol or maintenance activities. The decision whether to close a trail and
when to reopen a trail shall be made by the City of Woodbury Parks
Department.
10.MORC will provide trail patrol volunteers (Ambassadors) as an optional
service to assist in monitoring trail activities and providing assistance to trail
users.
• MORC may provide volunteers identified and trained by MORC as trail
patrollers to ride and monitor the trail.
• Trail patrollers can offer assistance to trail users within the scope of their
training and volunteer status under MORC.
• Trail patrollers should call 911 for emergency assistance (City of
Woodbury Police may not be the first response unit to arrive at the scene).
Trail patrollers should contact City of Woodbury Police specifically for non-
emergency situations such as, to report suspicious activity, uncooperative
behaviors or unauthorized trail use, by calling 911 and request to be put in
contact with City of Woodbury Police Officer. MORC volunteers are not to
engage in rules enforcement or police functions.
• Trail patrol activities should be communicated in advance to the City of
Woodbury's Parks Supervisor.
• Provide the City of Woodbury with summary trail safety reports as
generated by MORC volunteer trail patrol.
11.MORC must have all trail crew leaders complete volunteers forms with the
city of Woodbury on an annual basis beginning each calendar year.
12.MORC and its volunteers shall not interfere with the enjoyment of park users
and must abide by City of Woodbury Ordinances.
a
13.MORC must provide the City with an updated Certificate of Insurance each
year.
14.MORC will provide documentation of any training it requires or provides its
lead volunteers.
CITY OF WOODBURY RESPONSIBILITIES
During the term of this Agreement, the responsibilities of the City of Woodbury are:
1. The City of Woodbury will review, comment and have the right to approve
design and implementation plans for all agreed to volunteer activities.
2. The City of Woodbury will purchase materials, if needed, to be used in the
construction of approved technical features.
3. The City of Woodbury will loan hand-tools for construction and maintenance
activities, upon request and approval of designated City of Woodbury Parks
Supervisor. MORC volunteers may operate mechanized power equipment for
the initial construction of the technical trail features and trail re-alignments,
upon approval of the designated Parks Supervisor responsible for the location
for which the work applies.
4. The City of Woodbury will provide maintenance staff support for approved
work on a schedule agreed to by the City of Woodbury Parks Supervisor.
5. The City of Woodbury will provide a locked storage unit on site and provide
MORC access to the tool storage. A tool checklist will be in the storage unit.
{ 6. The City of Woodbury will review, comment and have the right to approve
recommended technical trail feature designs and trail re-alignments,
construction schedules, and trail maintenance schedules.
7. The City of Woodbury will publically recognize MORC's contributions for trail
design, technical trail feature design and construction and volunteer
maintenance support in appropriate signage at an appropriate location in a
manner approved by the City of Woodbury and to be coordinated through the
Parks Supervisor.
3 8. The City of Woodbury will display a message about the MORC organization
and event opportunities in manner approved by the City of Woodbury at a
location approved by the Parks Supervisor.
9. The City of Woodbury will authorize MORC to have an informational
display/booth at each trailhead up to two times per year for the purposes of
providing information about MORC memberships and mountain biking events,
as approved and coordinated with the City of Woodbury Parks Supervisor.
1
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I
MORC informational displays may also be approved for City of Woodbury
permitted mountain bike races or events. Requests for a permit for direct
financial solicitation (membership sales) must be approved in advance by the
City of Woodbury Parks and Recreation Department.
10. The City of Woodbury will notify MORC of trail closures or events which
affect the use of the trail for posting on the MORC web site.
11.The City of Woodbury will repair and maintain the parks, including the parking
areas and other features of the parks.
12.The City of Woodbury will provide public safety services, including police
patrols, to ensure the proper use of the parks.
13.The City of Woodbury will make all decisions as to when to close and re-open
trails due to poor conditions or other unforeseen circumstances. The City of
Woodbury will promptly notify MORC when any trail is closed and when any
trail is re-opened.
14.The City of Woodbury will require any third party sponsoring or otherwise
putting on an event using the off-road cycling trails within the park subject to
this Agreement to agree to (a) repair to the IMBA standards any damage to
the off-road cycling trails, including the surface of the trails and features, that
may occur during the event, (b) maintain commercial general liability
insurance covering the event with a minimum coverage of $1,500,000, (c)
name the City of Woodbury and MORC as additional insureds under the
policy, (d) provide a certificate of insurance showing that the requirements of
clauses (b) and (c) are satisfied to the City of Woodbury and MORC before
the event occurs, and (e) obtain releases (in such form as prescribed by the
City of Woodbury) from event participants releasing the City of Woodbury and
MORC from any liability or damage.
OTHER TERMS OF AGREEMENT
Hold Harmless Agreement
Each party agrees that it will be responsible for its own acts, and that of it's volunteers,
and the results thereof and shall not be responsible for the acts of the other party and
the results thereof. Each party, therefore, agrees that it will assume all risk and liability
to itself, its agents, volunteers or employees, for the injury to persons or property
resulting in any manner from the conduct of its own operations, and the operation of its
agents, volunteers or employees under this Agreement, for any injury, loss, cost,
damage, or expense resulting at any time from any and all causes due to any acts or
acts of negligence, or the failure to exercise proper precautions, of or by itself or its own
agents, volunteers or its own employees, while occupying or visiting the park subject to
this Agreement or the off-road cycling trails within the park under and pursuant to the
Agreement.
a
Termination of Agreement
Either party may terminate this Agreement upon sixty (60) days prior written notice to
the other party.
Entire Agreement and Amendment
This Agreement constitutes the entire agreement between the parties pertaining to the
subject matter contained herein and supersedes all prior and contemporaneous
agreements, representations, and understandings of the parties. This Agreement may
be supplemented, modified or amended from time to time by the mutual written
agreement of the City of Woodbury and MORC. No supplement, modification, or
amendment of this Agreement shall be binding unless executed in writing by the
applicable parties.
Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the
State of Minnesota, without giving effect to principles of conflict of laws.
MORC Contacts
Matt Andrews, Executive Director
PO Box 19520
Minneapolis, MN 55419-0520
Cell: 612-272-8271
matt.andrews(cD,morcmtb.org
City of Woodbury Contacts
Recreation Manager Assistant Parks Supervisors
Reed Smidt Kevin Burshten /Amy Howard
Office: 651-714-3588 Kevin Office: 651-414-3487
Cell: 763-232-2666 Kevin Cell: 651-307-3445
reed.smidt(aD_woodburymn.gov Amy Office: 651-414-3486
Amy Cell: 651-285-4810
Parks Supervisor kevin.burshten(cD-woodburymn.gov
Paul Griffin amy.howard(aD_woodburymn.gov
Office: 651-714-3732
Cell: 651-600-7670
paul. riffin D-woodburymn. ov
Assistant Parks and Recreation Director Operations Supervisor
Mike Adams Jodi Sauro
Office: 651-414-3435 Office: 651-714-3581
mike.adams(aD_woodburymn.gov Jodi.sauro(c_woodburymn.gov
IN WITNESS WHEREOF, the parties have entered into this Agreement as of this
01st day of August , 2017.
City of Woodbury Minnesota Off-Road Cyclists
8301 Valley Creek Road PO Box 19520
Woodbury, MN 55125 Minneapolis, Minnesota 55419-0520
By:
Mary i Stephens
Title: mayor Title: Executive Director
Attest: 004
By: -w--
Clinton P. Grid
Title:
City Administra—
Attest
APPROVED A O FORM
By: `�
ark Vierling
ty Attorney
Dated: �u�f °� Za 17
THE CITY OF STAFF REPORT
LAKE E LMO PARKS COMMISSION
DATE: 09/21/2020
TO: Parks Commission
FROM: Ben Prchal, City Planner
AGENDA ITEM: Goldridge Group PUD Concept Plan (Hudson Boulevard and Julia Avenue)
REVIEWED BY: Ken Roberts, Planning Director
Sarah Sonsalla, City Attorney
Ben Prchal, City Planner
Jack Griffin, City Engineer
BACKGROUND:
Mr. Brad Coats,representing the Goldridge Group, is requesting approval of a concept planned unit development
(PUD) for the property located on the north side of Hudson Boulevard,west of Julia Avenue(9400 Hudson
Boulevard). The proposed concept PUD would have 3 apartment buildings with a total of 178 units. The Concept
PUD Plan also shows a 2.24 acre parcel in the southeast corner of the site for preschool/childcare center known as the
Goddard School. (Please refer to the attached narratives and maps for more information about this proposal).
ISSUES BEFORE THE PARKS COMMISSION:
The Commission is respectfully being requested to review and provide feedback to the developer, and make a
recommendation to the City Council for the concept PUD as it pertains to park land or park fund dedication.
GENERAL INFORMATION:
Applicant: Goldridge Group(Brad Coats), 310 Pinnacle Way, Suite 300,Eau Claire,Wisconsin 54701
Property Owner: DPS-Lake Elmo,LLC of 6007 Culligan Way,Minnetonka,MN 55345
Location: North of Hudson Boulevard,west of Julia Avenue
PID#: 3402921340012
Request: Concept PUD Plans approval
Site Area: 14.15 gross acres
Land Use Guidance: 2040 Comprehensive Plan—Mixed Use Commercial
Zoning: RT -Rural Development Transitional
Proposed Zoning: MU-C PUD(Mixed Use Commercial/PUD)
Surrounding Land Use Guidance: Commercial to the west,Urban Medium Density Residential(future townhouses)to
the North,High-density residential(The Springs)across Julia Avenue to the east, and Hudson Boulevard and I-94 to
South.
History: The property has been used as rural vacant land with a pole building used storage and possibly as a
homestead. A large portion of the eastern part of the site is covered in trees.
Deadline forAction: Application Complete—8/14/2020
60 Day Deadline— 10/12/2020
Extension Letter Mailed—No
120 Day Deadline—
Applicable Code: Article 12—Urban Residential Districts
Article 18—Planned Unit Development Regulations
Chapter 153—Subdivision Regulations
§150.270 Storm Water,Erosion,and Sediment Control
CONCEPT PUD PLAN REVIEW
Page 2
PUD Review Process. The City Code for PUD's requires several steps in the project review and approval process.
Section 154.758 of the City Code provides all the details about the review process and steps. The Planning
Commission held a public hearing,which took place on August 24',2020, and both the Parks Commission and
Planning Commission comments will be provided to the City Council.
PROPOSAL DETAILS/ANALYSIS:
The proposed mixed-use development will be located on the property located on the south west intersection of Hudson
Boulevard and Julia Avenue. The proposed development would have a mix of land uses including 3 apartment buildings
(with a total of 177 market rate rental units)and a preschool/child care center located on about 2.24 acres in the southeast
corner of the site. The development is proposed as a PUD because the developer is requesting flexibility from the strict
zoning regulations of the MU-C zoning district by having a mix of land uses, by having 3 residential buildings on one
lot, by having reduced setbacks for parking areas and to increase the allowed residential density through the use of
amenity points.
A short summary of the applicant's submission to the City includes the following components:
Concept Plan Overview. The two attached narratives include a general overview of each of the elements in the
project with additional details concerning some of the unique aspects of the proposed PUD.
Consistency with Proposed MU-C District. The proposed development will require City approval of a Zoning Map
Amendment to rezone the property to Mixed Use Commercial(MU-C) (from the current RT(rural transition))zoning
designation.As such, staff reviewed the proposed General PUD Concept Plan against the standards including setbacks,
impervious coverage, etc. of the Mixed Use Commercial zoning district.
Standard MU-C Required Proposed
Impervious Surface Maximum 75% 37%
Minimum Lot Width 60 feet 1,000 feet on Hudson Blvd.
Minimum Lot Area(per Unit) 1,500 square feet 2,619 square feet
Front Yard Setback 20 feet 40 feet
Interior Side Yard 10 feet 100 feet
Corner Side Yard 10 feet 40 feet
Rear Yard Setback(Building) 20 feet 70 feet
Parking Setback(from 35 feet 19 feet
residential zones)(rear yard)
Parking Not to be located in the front Parking is located in front of the proposed
yard or between the front fagade child care center,though this parking lot
and street. design is consistent the design of parking
lots for commercial/office buildings and
would not be parking for the residential
buildings on the site.
Open space 300 square feet of common open Undetermined—but it appears there is at
space provided per unit. In this case, at least 1,332 square feet per
unit. (Total lot area—Impermeable area=
open space)with 30,808 square feet of that
area being playgrounds,recreation areas,
gardens and common areas between
buildings.
Page 3
Site Data(Residential Portion). The entire subdivision/PUD area is 14.15 gross acres. Of the 14.15 gross acres,the
developer is proposing to develop 10.64 acres with 177 apartment units (in three 3-story buildings)with associated
amenities and recreation facilities. The proposed residential element of the PUD would have with a net density of
16.64 du/acre.
Site Data(Goddard School)The PUD also includes a private preschool/child care center called the Goddard School
that would be on 2.24 acres located on the southeast corner of the site. This plan includes a 11,500 square foot building
designed for up to 188 children and staff, outdoor play grounds, 54 parking spaces and room for another 52 parking
spaces near Julia Avenue if needed.
Site Plan Details.The proposed site plan includes 3 apartment buildings with 59 units each and underground
(structure)parking for 58 vehicles, 137 surface parking spaces, an approximately 1,300 square foot amenity building
(including bathrooms, changing rooms, lounging area, a kitchen area and office space for onsite management), and an
outdoor pool with patio area. The plans also show an outdoor grilling area, a children's playground,recreation areas
for basketball, soccer,pickle ball and tennis and garden plots for the residents.
Proposed Amenities.The City's PUD ordinance requires the developer to provide amenities with their projects for
increased density. In this case,because the applicant is proposing a housing density of about 15.6 units per acre,the
developer will need to provide amenities with the project to justify the increased housing density above the allowed
density range 10-15 units per acre of the MU-C land use designation. The developer has outlined in the narrative the
following amenities they would include in this PUD. Staff has not included all of their proposed amenities but instead
has only included those that were specific to parks:
1. An outdoor pool with a patio area
2. An 1,868 square-foot grilling plaza
3. Children's playground
4. Play areas for basketball,pickle ball, and soccer
5. Sidewalks connecting the elements throughout the site
6. Urban Garden
It should also be known that the proposed amenities would be private to the development.
NEIGHBORHOOC
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Page 4
Sidewalks. The City's standard street detail requires a 6 foot wide public sidewalk be constructed on one side of any
public street.The proposed concept plan shows private driveways and roads internal to the site with a series of sidewalks
connecting the buildings to the site amenities,to a sidewalk along Julia Avenue and to the trail along Hudson Boulevard.
Trails. The Comprehensive Plan's Trail Plan shows a road separated planned trail along Julia Avenue along the east
side of the development. The proposed site plan for this PUD shows a six-foot-wide concrete sidewalk along Julia
Avenue.The trail Comprehensive plan also shows an on road striped should trail connection along Hudnson Blvd. Staff
believes this should be reviewed further to consider a degree of separation. The City should require the developer to
install the planned trail(s), sidewalks and a crosswalk with pedestrian ramps where needed as part of this development.
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Park Dedication Criteria:
The City Code outlines the type of land that is considered acceptable for park dedication(Section 153.15 Park Land
Dedication Requirements).
153.15 Parkland Dedication Requirements.
(C)Land acceptability. The City must approve the location and configuration of any park land which is proposed for
dedication and shall take into consideration the suitability of the land and for its intended purpose;the future needs of
the City for parks,playgrounds,trails,or open space; and the recommendations of the City's Parks Commission. The
following�properties shall not be accepted for park land dedications:
(1)Land dedicated or obtained as easements for streets, sewer,electrical, gas, storm water drainage and
retention areas, or other similar utilities and improvements;
(2)Land which is unusable or of limited use; and/or
(3)Land within a protected wetland or within a flood plain area unless the Council determines that all of the
following criteria are satisfied:
(a)Would be in the best interests of the general public;
(b)Would be valuable resource for environmental preservation, educational,or habitat preservation
purposes;
(c)Has an exceptional aesthetic value; and
(d)Would not become financially burdensome to the City as a result of maintenance or preservation
requirements.
Page 5
The proposed development does not propose a public park but does provide recreation for its residents throughout.
Staff views this as a positive as there is a high density of residents in the Southern portion of the City with relatively
small parks. For example Hammes Park and Ivywood Park,which are around 2 acres in size both serve a large
developments.
With the proposed development consisting of 14.15 acres, and the required parkland dedication for the Mixed Use—
Commercial zoning district is 10%. The required amount of the fees would be 10%of the purchase price of the
property,which has yet to be determined. The physical park dedication requirement for a 14.15 acre development
would be 1.42 acres of parkland. Though the City can accept a combination of both land and fee or just fees.
The developer has not identified any areas for public park land dedication within the development but has identified
open space areas for play,recreation and gardening on the Concept PUD totaling about 0.75 acres. These include the
recreation and playground areas and the urban garden. These areas/amenities are part of the proposed open space as
required by the PUD Ordinance. It would not be a recommendation of City staff that the City consider any of these
private amenities for public park land dedication. With that in mind the City should consider fee in lieu of land.
tt
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-Neighborhood Search Areas(2040)
Community • Neighborhood
- Regional Sports Complex
_NRPA Community
Conservation Easements
- Closed Landfill • Special Use
RECOMMENDATION:
Staff is recommending that the Parks Commission recommend approval of the PUD Concept Plan as proposed by the
Goldridge Group for the property located on the north side of Hudson Boulevard, west of Julia Avenue subject to the
following conditions:
1. That all trails and sidewalks (public and private)be located outside of storm water ponding areas and wetland
buffer zones.
2. That a bituminous trail be installed along Hudson Boulevard and a six-foot-wide concrete sidewalk along the
Julia Avenue as part of this development.
3. That the Preliminary Plat and PUD Plans submittal include accurate open space and impervious surface
calculations.
4. That the Preliminary Plat and PUD Plans submittal include a complete tree inventory and tree
preservation/replanting and landscape plans to be reviewed and approved by the City's Landscape Architect.
5. That the developer provide the City fees in lieu of park land dedication as may be recommended by the Parks
Commission and as required by Section 153.14 with future final plat.
FISCAL IMPACT:
There would be no fiscal impact to the City at this time. Concept Plan approval does not afford the applicant development
rights.When the property develops,it will have urban services and will pay sewer and water connection charges,building
permit fees and the like that the developer and/or contractors will pay.
If park dedication fees are accepted the City will receive 10%of the land value in park dedication payment.
Page 6
RECOMMENDED FINDINGS:
Based on the above comments and analysis, Staff is recommending that the Parks Commission recommend approval of
the PUD Concept Plan as described above. Staff is making these recommendations based on the following findings:
1. The developer has provided park amenities,however,with the amenities being privately owned and maintained
by the development the City cannot accept them or provide credit to the developer. The City will need accept
park dedication payment in lieu of land to satisfy the park dedication requirements of the Zoning Code.
2. With none of the internal trail or sidewalks being public the City does not find that a trail dedication credit can
be applied to the development. Furthermore,the trails that are required along Hudson Blvd. and Julia Ave. are
required improvements,which would not allow them to qualify for trail credit.
RECOMMENDATION:
Staff recommends that the Parks Commission recommend to the City Council that the City collect park dedication
payment instead of physical land.
"Motion to recommend approval of the PUD Concept Plan with the acceptance ofpark dedication funds in lieu of
physical land supported by the cited findings."
ATTACHMENTS:
1. Project Narratives dated August 12, 2020(3 pages)
2. Site Plan and Map
3. Parks Trails and Open Space map from 2020 Comprehensive plan
RIDGE
apartments
PUD / CONCEPT PLAN REQUEST—August 12, 2020
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The Proposed Site for Ridge Apartment Community is located on Julia Ave & Hudson Blvd
between Inwood and Keats exits on the north side of 194. Goldridge Companies proposes a
market rate apartment community on the 10.64 Acre Site.
Site: 10.64 Acres
177 Apartments—(Market Place Rentals)
Three 3-story Buildings (84,500 sq.ft each building) with Underground Parking and 59
Apartments with 58 underground parking spaces in each building
Total Enclosed Parking: 174 spaces
Total Surface Parking: 137 spaces
The Apartments will have a mix of studio's, 1 & 2 Bedroom apartments and workout room sitting on
10.64 Acres with underground parking in each of the 3 Buildings. Each Building's exterior is a blend of
cement lap siding, cement shingle's & panels with the lower portion of each building being stone as
shown in the Elevation drawing.
The Apartment site also will have an Amenity Building with bathrooms, changing rooms, large screen TV,
kitchen area, lounging area and office for onsite management. Contiguous to the Amenity Building is a
swimming pool with a large Patio area and outdoor grilling Patio. The Amenity Building is centrally
located near all 3 Apartment Buildings.
The Picnic Area is south of the Amenity Building and will have benches, picnic tables and an area for
Swing Sets and outdoor play equipment.
Recreational area: Will have basketball court, Pickle ball and tennis courts with a large area for youth
activities such as soccer, baseball,touch football etc.,
Urban Gardens: The Urban Garden area can be as large as 50,000 sq ft subject to demand
All Apartments will have sidewalks that connect to all recreational and amenity area's which will feed
onto the trails and sidewalks on Julia Ave and Hudson Boulevard.
Description of Amenity Area's&Amenity Points
Underground Parking under apartment buildings 174 stalls (requesting 10 points)
Amenity Building 25'X 52' 1,300 square feet
Patio Pool Area 57'X 52' 2,990 square feet
Grilling Plaza 35'X 52' 1,868 square feet (requesting 5 points)
Childrens Playground 3,750 square feet(requesting 10 points)
Picnic Area 2,911 square feet
Neighborhood Recreation/Urban Garden 30,808 square feet (requesting 10 points)
All Amenity areas are connected throughout the 12.85 Acre Project with 6' concrete sidewalks
which connects to the 8' Bituminous Hudson Blvd Trail (requesting 5 points)
The proposed land use is consistent with the 2040 Comprehensive Plan for Future Land Use designation
of Mixed Use-Commercial (MU-C).The site will require rezoning from Rural Development Transitional
(RT)to Urban High Density Planned Unit Development (HDR-PUD). The MU-C designation allows for up
to 15 units per acre. Goldridge is requesting approval of a density of 17 units per acre by adding
Amenity Area's for Amenity Points as described above.
From the 2040 Lake Elmo Comprehensive Plan:
Housing Diversity
A community that has a diverse supply of housing is one that includes different tenures (rental and
ownership), types (single-family,townhome and apartment), price points, sizes and styles. This
residential mix can accommodate the needs of a wide variety of households at different life stages,
incomes and family types.
Furthermore, it provides more options as resident housing needs vary over time due to changes in age,
income, housing preference,family structure, or abilities. In turn,this enables people to move into a
community and remain in it as they experience these life changes while staying close to their established
social support networks.
Goldridge Companies has designed this site with many amenities that complement the
RIDGE Apartment Community Project and Lifestyles in the Area.
THE
GODDARD SCHOOL'
FOR EARLY CHILDHOOD DEVELOPMENT
PUD / CONCEPT PLAN REQUEST—August 12, 2020
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The Proposed Site for the new Goddard School is located on the southwest corner of Julia Ave and
Hudson Blvd between Inwood & Keats exits on the north side of 194.
Goddard School is a Premier Private Preschool/Child Care Center which currently licenses 525
schools in 38 states. This location will offer Safe & Healthy Childcare the same as it does in
Woodbury. The building will have a Zono Sanitizing Cabinet which kills 99.99% of common viruses
+ on non-porous surfaces and 99.99% of common bacteria on non-porous and semi-porous
surfaces, including body lice, bed bugs & Norovirus. The cabinet has an integrated mobile rack
system for sanitizing almost all items in the classroom such as Toys, Legos, dolls, wooden blocks,
cards, puzzles napping cots & mats. Every Classroom is sanitized every day. This product was
approved for use in childcare facilities by the Washington County Department of Health.
Goddard Schools Play-Based Program Gives Children The Skills For Long-Term Success! Learn More
Now. Nurturing Environment. Highly-Trained Faculty. Nationally Accredited. Enrichment Programs.
STEAM Learning. (Science, technology, engineering, arts and mathematics).
Types: Pre-Kindergarten Program, Infant Program, Toddler Program, Preschool Program, Summer
Program and Summer Camp.
Site: 2.24 Acres Building: 11,500 sq. ft. Playgrounds: 23,000 sq. ft.
School Occupancy: Up to 188 children + Staff Ages: 6 weeks to 10 years of age
Future Parking: 54 more parking spaces to accommodate building expansion.
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DEVELOPMENT SUMMARY
NOTES:
•All buildings within this development will have fire sprinkler systems
- •All amenity areas will be lit to comply with cities photometric ordinances(5 pts)
' 24'-6' -. •6'concrete sidewalks(5 pts)
•8'bituminous trail along Hudson
z •Developer will improve Hudson Blvd to comply with cities requirement for improve-
ment on Hudson Blvd
1 NEIGHBORHOOD AREA
RECREATION PROPOSED NW BL_DG GOLDDRIDGEDEDARD VV: 46OL 3478SF/04 4A.0
AHLA 177 UNITS
IMPERMEABLE AREA: 227,588 SF/5.22 AC
41'-0„ PERMEABLE AREA: 59%
7-
- PARKING
GODDARD SCHOOL: 52 STALLS
8'-6"1 GOLDRIDGE DEV:
SURFACE PARKING: 137 STALLS
UNDERGROUND PARKING: 58 x 3 BLDG=174 STALLS(10 pts)
PATIO POOL AREA 2,990 SF
A GRILLING PLAZA 1,868 SF(5 pts)
w 11 PICNIC AREA 2,96 SF
CHILDREN'S PLAYGROUND 3,750 SF(10 pts)
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250' CENTERLINE OF EXISTING DRIVEWAY TO CENTERLINE OF PROPOSED ROAD uP-UTILITY POLE
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URBANWORKS Lake Elmo Apartments
LAKE ELMO,MN / 08.07.2020 / 20-0018 CONCEPT SITE PLAN 1
CONCEPTUAL IMAGE
Asphalt shingle roof
Fiber cement shingle siding
Fiber cement lap siding
Fiber cement panel siding
Manufactured stone
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Fiberglass windows
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URBANWORKS Lake Elmo Apartments
LAKE ELMO,MN / 08.07.2020 / 20-0018 CONCEPT PLAN 11
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