HomeMy WebLinkAbout2017-065I
RESOLUTION APPROVING PAPERLESS PACKETS FOR COUNCIL MEETINGS
AND REIMBURSEMENT TO MAYOR AND CITY COUNCIL MEMBERS FOR THE
PURCHASING OF COMPUTER AND COMPUTER RELATED EQUIPMENT.
WHEREAS, the City of Lake Elmo can cut costs incurred by the continuous purchasing of
ag— V-
related products used during meetings; and
WHEREAS, the City currently budgets approximately $6,400 per year for paper, equipment,
and staff time for preparation for delivery of City Council agendas; and
WHEREAS, the City of Lake Elmo can become more environmentally friendly by cutting back
on the use of paper and instead focus on using modem technology.
NOW, THEREFORE BE IT RESOLVED:
I . That the attached Guidelines for Paperless Council Meeting Packets in the City of
Lake Elmo is hereby adopted.
1 That the Mayor and City Council members of the City of Lake Elmo will be provided
reimbursement by the City for a computer, tablet or other electronic device purchased
for use in their official capacity as Lake Elmo City Council members in a maximum
amount of $1,000 with receipt for proof of purchase.
1 That the reimbursement will be done once per member per four-year Council term.
The computer or electronic device must be purchased within twelve (12) months of
the member's term to be eligible for reimbursement as provided in this Resolution.
4. That the computer or electronic device purchases;reimbursed under this Resolution
are the personal property of the Mayor and Council member. Individual Council
members may refuse this benefit.
5. That only those councilmembers in office on January 1, 2017 and thereafter will be
eligible for this reirnbursement. Notwithstanding the preceding provision, a Mayor
elect and Council members elect who will take office effective January I of any year
may be reimbursed after January I of any year, for their computer equipment
purchased prior to the effective date of the commencement of their term in office.
Also, any Mayor or Council member in office at the time of the effective date of this
resolution may receive said reimbursement for purchases made within twelve (12)
months of the effective date.
6. The Guidelines for Paperless Council Meeting Packets will be effective with the
August 1, 2017 Council meeting packet
By
Mike Pearson
Mayor
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Johnso
er