HomeMy WebLinkAbout#09 CSAH 13 STAFF REPORT
DATE: January 16, 2018
CONSENT #9
AGENDA ITEM: CSAH 13 (Ideal Avenue) Improvements – Approve Cooperative Agreement
Payment No. 4
SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Payment No. 4 for the CSAH 13 (Ideal
Avenue) Improvements? BACKGROUND, PROPOSAL DETAILS/ANALYSIS: In May 2017, the City of Lake Elmo entered
into Cooperative Agreement No. 10904 with Washington County for the cost sharing of the CSAH 13 (Ideal Avenue) Improvements. In accordance with the agreement payment schedule, Washington County has submitted Invoice #132655 in the amount of $214,586.01. The amount requested reflects the City’s share of the construction costs expended through partial pay estimate #4 to the general contractor and for right-of-way costs incurred to date. The invoice has been reviewed and payment is recommended in the amount requested. Per the attached Billing Summary report the right-of-way costs to date have exceeded the estimated amount provided in the Cooperative Agreement by $19,978.24. However, the construction costs are expected to come in under budget at completion with the final City cost share remaining at or below the original budget amount.
FISCAL IMPACT: No additional fiscal impact. Payment is proposed in accordance with Cooperative Agreement No. 10904 with Washington County.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, payment to Washington County in the amount of $214,586.01 for the CSAH 13 (Ideal Avenue)
Improvements. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve payment to Washington County in the amount of $214,586.01 for CSAH 13 (Ideal Avenue) Improvements in accordance with Invoice #132655 attached and per Section G of Cooperative Agreement No. 10904.” ATTACHMENTS: 1. Washington County Invoice No. 132655.
CSAH 13 ‐ TH 5 to CSAH 35 ‐ Billing Summary
City of Lake Elmo
County/City Cooperative Agreement #10904
Through Cost Split #4
12/13/2017
Estimated Cost
(from Cooperative
Agreement)
Current Cost
(based on Bid) Previously Billed
Current Amount
Due
Construction 328,120.80$ 255,439.93$ 57,686.50$ 197,753.43$
Design Engineering 38,999.17$ 38,999.17$ 38,999.17$ ‐$
Construction Engineering/Contract Administration 16,419.42$ ‐$ ‐$ ‐$
Right of Way
Road Improvements (36.1%)96,855.00$ 116,833.24$ 100,000.66$ 16,832.58$
Storm Pond (20%)68,000.00$ 68,300.00$ 68,300.00$ ‐$
TOTAL 548,394.39$ 479,572.34$ 264,986.33$ 214,586.01$