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Home My WebLink About#13 - Parks Commission Work PlanSTAFF REPORT DATE: January 2, 2018 REGULAR #13 AGENDA ITEM: Parks Commission Work Plan for 2018 TO: Mayor and City Council SUBMITTED BY: Ben Prchal, City Planner BACKGROUND: Each year the Planning Staff, Public Works Director, and the Parks Commission prepare an annual work plan for the Department. The 2018 work plan was reviewed by the Parks Commission in December of 2017. The Council typically reviews the work plan and provides comments as needed about Department tasks and priorities. The primary intent of the work plan is to help prioritize the projects for Planning Staff and Public Works throughout the course of 2018, and to also help keep the Commission informed about the internal planning related activities and projects that will be undertaken by the Staff over the coming year. This is a working document that provides guidance to the Commission and Council yet has the flexibility to respond to priorities as they emerge. It will also help the Commission and Planning Staff gauge its progress at achieving some of its goals for the year. The document presented contains final drafted language for the Parks Work Plan for 2018. ISSUE BEFORE COMMISSION: Review and provide comment regarding Planning Department and Public Works tasks for the Parks Work Plan for 2018? PROPOSAL DETAILS/ANALYSIS: A copy of the Park Work Plan for 2018 is included in your packet. It includes projects that do have a cost associated with them and are outlined in the Capital Improvement Plan. The work plan includes 23 separate projects, the cost of these projects is slightly dependent upon the Public Works budget as well as the funds which have been reserved for Capital Improvements. Projects can range from updating/refurbishing, policy creation, and research related tasks to provide information for decision making. FISCAL IMPACT: Park Maintenance and Refurbishing Cost set in Public Works Budget Demontraville Park $75,000 – Grading and new Back Stop Reid Park $25,000 – Widening of Trails/Other Amenities Tablyn Park $55,000 – Improvements on Lighting and Parking TOTAL 2018 IMPROVEMENT COST $155,000 OPTIONS: 1) Approve the Parks Commission Work Plan for 2018 as presented 2) Amend and then Approve the Work Plan for 2018 RECOMMENDATION: “Motion to approve the Parks Commission Work Plan for 2018” ATTACHMENT: Draft Parks Commission Work Plan for 2018 2018 Parks Commission Strategic Plan of Work The City of Lake Elmo Park Commission has affirmed their overall goals to be: 1) Ensure that our parks and trail system are constructed / maintained. 2) Provide recreational amenities that will attract more taxpayer use of public lands. 3) Create a safe environment in all our parks. 4) Serve as a review body to make sure the “open space” character development is preserved in new developments. With the broader priorities defined, the 2018 Park Commission Strategic Plan of Work has been broken down into six segments: Planning & Policy; Park Development & Equipping; Maintenance & Refurbishing; Nature & Conservation; Park Awareness; and Finance. Status and Timeline (projected months in which project will be brought to Parks Commission meeting) are also indicated in order to better manage goals and objectives. Planning and Policy Assess future park needs. Project Specific Tasks Status Timeline Work with the County on updating the Central Greenway Trail Master Plan. • Recommend alternative routes for regional trail, as CSAH 17 in downtown Lake Elmo may no longer be best route, and County now has jurisdiction over Co. Hwy. 5. SRF was selected to develop the Master Plan John Mayek – was chosen to represent the Lake Elmo County has yet to determine hard dates – expected to start in December 2017 into 2018 Update City Trail Plan • Work with staff on outlining missing trail connections in order to create a plan that can effectively communicate to developers planned trails within the City. • Part of Comp Plan 2040 update. • Review master City Trail plan In Progress Dependent on consultant timeline Work on the Parks and Open Space component of the 2040 Comprehensive Plan update. • Work with staff and consultant to gain public input on Parks and Open Space component of Comprehensive Plan. • Consider recommendations from Staff and consultant based on community input sessions. • Make recommendation to Council on specific changes needed to Comprehensive Plan. In Progress per the CPAP meeting on September 27th Dependent on consultant timeline Mountain Biking Within Parks • Assess Lake Elmo Parks for biking/mountain biking Communicating with 3rd party for parks assessment Ongoing Development Review • Continue to make recommendations on development applications with a focus on proper equipping of parks and available park funding. • Look at/have available 5 year CIP Ongoing Ongoing Adopt a park program. • Establish maintenance standards to follow when a park adoption takes place In progress Ongoing Timeline for Park Master Plan • Receive updates on status of drafted plan Ongoing Dependent on consultant Park use plan • Revisit and update the plan Ongoing As needed Look for Grant Opportunities • Look for grant opportunities that aide in development of parks within the City. Ongoing Ongoing Development & Equipping Begin work on approved projects (those in the Capital Improvement Plan or have received a form of funding approval). Project Specific Tasks Status Timeline Demontreville Park • $75,000 to new field, grade existing field, and add new back stop • Search for grant opportunities – such as Fields for Kids Draft 2018-2022 CIP 2018 Lions Park Renovation • Assess viability of building a pavilion/warming house • Phase 2 – add pavilion and tables but only if donated Active, Draft 2018- 2022 CIP To be completed 2018 Phase 2 – 2018- 2022 plan Reid Park • $25,000 for the widening of trails • Take in grant moneys or in-kind donations for mountain bike trails Draft 2018-2022 CIP Planned for 2018 Tablyn Park • Address lighting and parking issues - $55,000 (Phase 1) Draft 2018-2022 CIP Phase 1 – 2018 Maintenance & Refurbishing Maintain and upgrading park facilities in a manner that increases park use for a relevant experience. New soccer and tennis nets, add benches and garbage cans. • Public works to carry out maintenance. Recommended by Public Works July Move play equipment at Ridge Park to higher area that does not have standing water. • Public works to carry out maintenance. Recommended by Public Works July Pickleball • Refurbish current tennis courts to accommodate pickleball In Progress as of 10.16.17 Unknown Park needs assessment • To be completed by public works staff Ongoing On going Nature & Conservation Mission Statement: To promote the open space character and commitment to the environment via nature observation amenities and targeted conservation programs. Project Specific Tasks Status Timeline Sunfish Lake Forest Management Plan • Break down plan in to measurable goals Phase 1 north and Phase 2 south • Implement plan. In motion as of 10.16.17 2018 Sally Manzara Nature Center • Provide support as detailed in the agreement. In Progress On going Park Awareness Mission Statement: To promote the utilization of City Parks. Project Specific Tasks Status Timeline Create a park awareness plan. • Special events, publications, website update, e-blasts • Public input sessions for Comprehensive Plan updates and adding new uses into the current parks As needed As needed Finance Mission Statement: To effectively spend parkland dedication funds to meet the objectives of each year’s Strategic Plan of Work while maintaining a minimum fund balance of $100,000. Project Specific Tasks Status Timeline Update Capital Improvement Plan if needed to accomplish goals outlined herein. • Reassess funding priorities as needed. As needed May/June 2018 Provide quarterly budget for Parks Committee meetings • Provide financials for the funds which are being received and spent on a quarterly basis Provided Quarterly Ongoing