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Home My WebLink About#17 - Purchase of John Deere Gator STAFF REPORT DATE: 10/16/2018 ITEM #: 17 TO: City Council FROM: Rob Weldon, Public Works Director AGENDA ITEM: Purchase of John Deere Gator REVIEWED BY: Kristina Handt, City Administrator Sue Iverson, Finance Director BACKGROUND: Included in the adopted 2018 Capital Improvement Plan is the replacement of the current 2003 Cushman Haulster operated by the Public Works Department. This piece of equipment is utilized in the city parks system to groom baseball fields, playground maintenance and general park maintenance. ISSUE BEFORE COUNCIL: Does the City Council approve replacement of the 2003 Cushman Haulster? PROPOSAL DETAILS/ANALYSIS: Do to age, repairs and unreliability Public Works has determined that its Cushman utility vehicle is need in of replacement. This vehicle is used daily in the summer by both seasonal and fulltime staff to maintain the city park system. Key uses for this piece of equipment are baseball field grooming, playground maintenance and general park maintenance. Public Works staff has equipped the existing, and plan to equip the replacement unit with a ballfield groomer, tank for spot weed treatments, and racks for weed and tree trimming tools. Staff has researched and demoed several new utility vehicles in an effort to determine which will meet the department’s needs. After careful consideration staff feels that a John Deere Pro-Gator is well suited to meet the needs for park and other public works maintenance activities. FISCAL IMPACT: Cost of the John Deere Pro-Gator and Rahn Grooming Equipment will be paid for out of the Capital Outlay Program for an amount not to exceed $25,000. Approximate cost breakdown is as follows. • $18,408.88 = Pro Gator (includes $4,496 for Cushman trade) • $2,594.12 = Rahn Grooming Equipment OPTIONS: • Approve Purchase of Pro Gator and Rahn Grooming Equipment • Deny Purchase of Pro Gator and Rahn Grooming Equipment • Table for further discussion RECOMMENDATION: “Motion to approve the purchase of a John Deere Pro Gator and Rahn Grooming Equipment from Frontier Ag and Turf (Sourcewell Cooperative Purchasing), for an amount not to exceed $25,000” Page 2 ATTACHMENTS: • Pro Gator Quote - Frontier Ag and Turf (Sourcewell Cooperative Purchasing) • Rahn Grooming Equipment Quote – Frontier Ag and Turf • Turfweks/Jacobson - Quote Eagan, MN - Johnston, IA - Omaha, NE - St Louis, MO Equipment Quote Customer Name City of Lake Elmo Date 8/29/2018 Account Number Ship Address Contact Person Rob Weldon & Jamie Colemer City Lake Elmo Phone Number 651.747.3941 State MN Mobile Number Zip Code Fax Number Email Address RWeldon@lakeelmo.org PO Number:X Quote Expires:9/28/2018 Deliver Date:X Special Terms:NJPA/Sourcewell Contract Pricing MODEL #QTY PRODUCT DESCRIPTION UNIT PRICE TOTAL 666485G01 1 NEW Jacobsen Truckster XD 2WD; Gas $20,161.30 20,161.30$ 4317494 1 4 Post ROPS $319.68 319.68$ 4331487 1 Canopy $533.54 533.54$ 4348346 1 Mirror Kit $235.32 235.32$ 4334606 1 Premium Suspension Seats $354.46 354.46$ 4300891 1 66" Heavy Duty Box & Tailgate $1,904.76 1,904.76$ 4294631 1 Rear Hitch $384.80 384.80$ 4338587 1 Turn Signals $210.16 210.16$ -$ Truck Sub Total:$24,104.02 -$ -$ CT GL650 XD-C 1 Rahn Groomer w/ Heavy Duty & Spring Tine Scarifiers $2,995.00 2,995.00$ -$ Truck & Groomer Sub Total:$27,099.02 -$ -$ -$ -$ Trade Option: -$ 1 2003 Cushman Truckster -$1,000.00 (1,000.00)$ -$ Truck & Groomer LESS Trade Total:$26,099.02 -$ -$ -$ -$ -$ -$ -$ -$ -$ Notes Subtotal Sales Tax -$ TOTAL -$ Applicable Taxes Not Included Standard Manufactures Warranty Freight, Setup & Delivery Included NJPA/Sourcewell Contract Number: 062117-JSC City of Lake Elmo NJPA/Sourcewell ID Number: 28866 Adam Hoffman - Territory Sales Manager - 612.802.3149 - ahoffman@turfwerks.com 1710 Alexander Road, Eagan, MN 55121 Date:19 July 2018 Offer Expires: 26 October 2018 Confidential Quote Id: 17838636 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere RunCary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Frontier Ag & Turf 12040 Point Douglas Dr SouthHastings, MN 55033 651-437-7747 patb@frontieragturf.com Prepared For: City Of Lake Elmo Proposal For: Delivering Dealer: Bruce Speirs Frontier Ag & Turf 12040 Point Douglas Dr South Hastings, MN 55033 651-437-7747 patb@frontieragturf.com Quote Prepared By: BRUCE SPEIRS 651-319-2547 bruces@frontieragturf.com ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Frontier Ag & Turf 12040 Point Douglas Dr South Hastings, MN 55033 651-437-7747patb@frontieragturf.com Confidential Salesperson : X ______________Accepted By : X ______________ Quote Summary Prepared For: City Of Lake Elmo 3445 Ideal Ave NLake Elmo, MN 55042Business: 651-747-3941 RWELDON@LAKEELMO.ORG Delivering Dealer: Frontier Ag & TurfBruce Speirs 12040 Point Douglas Dr SouthHastings, MN 55033 Phone: 651-437-7747 Mobile: 651-319-2547bruces@frontieragturf.com Quote ID:17838636 19 July 2018 03 October 2018 Created On: Last Modified On: Expiration Date:26 October 2018 Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE MY17 ProGator 2020A (Gas) $ 30,138.00 $ 22,904.88 X 1 =$ 22,904.88 Contract: Sourcewell Grounds Maintenance 062117-DAC (PG NB CG 70) Price Effective Date: July 19, 2018 Equipment Total $ 22,904.88 Trade In Summary Qty Each Extended 2003 CUSHMAN HAULSTER - 0000002125338 1 $ 4,496.00 $ 4,496.00 PayOff $ 0.00 Total Trade Allowance $ 4,496.00 Trade In Total $ 4,496.00 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 22,904.88 Trade In $ (4,496.00) SubTotal $ 18,408.88 Est. Service Agreement Tax $ 0.00 Total $ 18,408.88 Down Payment (0.00) ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Frontier Ag & Turf 12040 Point Douglas Dr South Hastings, MN 55033 651-437-7747patb@frontieragturf.com Confidential Salesperson : X ______________Accepted By : X ______________ Rental Applied (0.00) Balance Due $ 18,408.88 Quote Id: 17838636 Customer Name:CITY OF LAKE ELMO Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere RunCary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Frontier Ag & Turf 12040 Point Douglas Dr SouthHastings, MN 55033 651-437-7747 patb@frontieragturf.com JOHN DEERE MY17 ProGator 2020A (Gas) Contract:Sourcewell Grounds Maintenance 062117-DAC (PG NB CG 70) Price Effective Date:July 19, 2018 Suggested List * $ 30,138.00 Selling Price * $ 22,904.88 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 1404TC MY17 ProGator 2020A (Gas) 1 $ 27,265.00 24.00 $ 6,543.60 $ 20,721.40 $ 20,721.40 Standard Options - Per Unit 001A US/Canada 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 1139 Standard Front Tires 23x10.5-12 (4 PR) 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 1159 Standard Rear Tires 26x12-12 (4 PR) 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 1190 2WD Traction Unit 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 2200 Factory Installed Auxiliary Hydraulics 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 9772 Turn Signal Kit 1 $ 228.00 24.00 $ 54.72 $ 173.28 $ 173.28 9776 Cargo Box 1 $ 1,975.00 24.00 $ 474.00 $ 1,501.00 $ 1,501.00 9837 Canopy with rear view mirror kit 1 $ 670.00 24.00 $ 160.80 $ 509.20 $ 509.20 Standard Options Total $ 2,873.00 $ 689.52 $ 2,183.48 $ 2,183.48 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Suggested Price $ 22,904.88 Total Selling Price $ 30,138.00 $ 7,233.12 $ 22,904.88 $ 22,904.88 Quote Id: 17838636 Customer Name:CITY OF LAKE ELMO ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 Trade-in Confidential 2003 CUSHMAN HAULSTER SN# 0000002125338 Machine Details Description Net Trade Value 2003 CUSHMAN HAULSTER $ 4,496.00 SN# 0000002125338 Your Trade In Description Total $ 4,496.00 Date:19 July 2018 Offer Expires:26 October 2018 Confidential 17842503Quote Id: Prepared For: City Of Lake Elmo Prepared By:Bruce Speirs Frontier Ag & Turf 12040 Point Douglas Dr South Hastings,MN 55033 Tel: 651-437-7747 Mobile Phone: 651-319-2547 Fax: 651-437-3483 Email:bruces@frontieragturf.com Salesperson : X ______________Accepted By : X ______________ Confidential Quote Summary Prepared For: City Of Lake Elmo3445 Ideal Ave NLake Elmo, MN 55042 Business: 651-747-3941RWELDON@LAKEELMO.ORG Prepared By: Bruce Speirs Frontier Ag & Turf12040 Point Douglas Dr SouthHastings, MN 55033 Phone: 651-437-7747Mobile: 651-319-2547bruces@frontieragturf.com Quote Id:17842503 19 July 2018 03 October 2018 Created On: Last Modified On: Expiration Date:26 October 2018 Equipment Summary Suggested List Selling Price Qty Extended RAHN HYD. INFIELD GROOMER WITH HD SCARIFIER AND SPRING TINES $ 2,876.50 $ 2,594.12 X 1 =$ 2,594.12 Equipment Total $ 2,594.12 Quote Summary Equipment Total $ 2,594.12 SubTotal $ 2,594.12 Est. Service Agreement Tax $ 0.00 Total $ 2,594.12 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 2,594.12 Selling Equipment Quote Id: 17842503 Customer:CITY OF LAKE ELMO Confidential RAHN HYD. INFIELD GROOMER WITH HD SCARIFIER AND SPRING TINES Hours:0 Stock Number: Suggested List $ 2,876.50 Selling Price $ 2,594.12 Code Description Qty Unit Extended JDGL6509G-C HYD. INFIELD GROOMER WITH HD SCARIFIER AND SPRING TINES 1 $ 2,576.50 $ 2,576.50 Other Charges Setup 1 $ 300.00 $ 300.00 Other Charges Total $ 300.00 Suggested Price $ 2,876.50 Customer Discounts Customer Discounts Total $ -282.38 $ -282.38 Total Selling Price $ 2,594.12