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HomeMy WebLinkAbout#26 - Hamlet on Sunfish Lake Sanitary Sewer Extension STAFF REPORT DATE: October 16, 2018 REGULAR ITEM #: 26 AGENDA ITEM: Hamlet on Sunfish Lake Subdivision Sanitary Sewer Petition – Accept Petition and Order the Preparation of a Feasibility Report and Preliminary Design SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept a Petition for municipal sanitary sewer service for the Hamlet on Sunfish Lake Subdivision and order the preparation of a Feasibility Report and Preliminary Design? BACKGROUND AND PROPOSAL DETAILS/ANALYSIS: A petition requesting municipal sanitary sewer service was received from the Hamlet on Sunfish Lake Subdivision in August 2018. The petition was signed by 27 of the 41 properties benefitting from the requested improvements. The Hamlet on Sunfish Lake Subdivision is located on the northwest side of the Village Area MUSA, just west of the Legacy at North Star Subdivision. The neighborhood is currently served through a privately owned and operated community wastewater treatment system that has been determined to be a non-compliant system. Hamlet on Sunfish Lake is currently operating the private wastewater system in accordance with a Schedule of Compliance through the Minnesota Pollution Control Agency (MPCA), which requires the subdivision to connect to the City sanitary sewer system by December 2020 and then to decommission the private wastewater system. Hamlet on Sunfish Lake and the City of Lake Elmo have been planning for the neighborhood’s connection to the City sanitary sewer system since 2006. As part of this planning the subdivision has been added to the Village Area MUSA through a Comprehensive Plan Amendment. In order to initiate the Hamlet on Sunfish Lake Sanitary Sewer Improvements, the City Council must direct the preparation of a feasibility report and preliminary design meeting the statutory process for public improvements that are specially assessed. The scope of improvements for the report and preliminary design will be limited to the work necessary to make the direct connection from Hamlet on Sunfish Lake’s private sewer system to the City’s sanitary sewer system located within the Legacy at North Star development. The limited scope is intended to expedite the improvements to meet the MPCA Compliance Schedule. Decommissioning the private wastewater treatment system and reviewing the private sanitary sewer system for potential turnover to City ownership and maintenance will be addressed outside the scope of this Report. The report will advise on the scope of recommended improvements, provide estimated project costs, identify easement and right-of-way, permits, and other requirements of other local agencies needed to implement the improvements, recommend whether the improvements are necessary, cost effective, and feasible. The Report will also provide a proposed preliminary assessment roll for each of the benefitting properties based upon the City’s Special Assessment Policy for Local Improvements. FISCAL IMPACT: $14,500. If authorized, FOCUS Engineering Inc., and its supporting consultants, will prepare the feasibility report and preliminary design in a not to exceed amount of $14,500 for the Hamlet on Sunfish Lake Sanitary Sewer Improvements. If the improvements are ordered, the report costs will be charged against the project fund and become assessable to the benefitting properties. Should the project not be constructed, the report costs cannot be assessed. RECOMMENDATION: Staff is recommending that the City Council authorize FOCUS Engineering, Inc., and supporting consultants, to prepare a Feasibility Report and Preliminary Design for Municipal Sanitary Sewer for the Hamlet on Sunfish Lake Subdivision in the not to exceed amount of $14,500. The recommended motion for this action is as follows: “Move to approve Resolution No. 2018-123, Declaring Adequacy of Petition and Ordering preparation of a Feasibility Report and Preliminary Design for Municipal Sanitary Sewer for the Hamlet on Sunfish Lake Subdivision to be completed by FOCUS Engineering, Inc., and supporting consultants in the not to exceed amount of $14,500.” ATTACHMENTS: 1. Resolution Declaring Adequacy of Petition and Order Preparation of a Feasibility Report. 2. Hamlet on Sunfish Lake Subdivision – Petition for Sanitary Sewer Service. 3. Hamlet on Sunfish Lake Subdivision – Location Map. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2018-123 A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING THE PREPARATION OF A FEASIBILITY REPORT AND PRELIMINARY DESIGN FOR MUNICIPAL SANITARY SEWER SERVICE FOR THE HAMLET ON SUNFISH LAKE SUBDIVISION WHEREAS, a petition was received from the owners of real property abutting Kindred Way North and Kindred Court North in the Hamlet on Sunfish Lake Subdivision, requesting municipal sanitary sewer service; and WHEREAS, the Hamlet on Sunfish Lake Subdivision is located within the Village Area MUSA and has been planning to connect to City sanitary sewer to replace a private community wastewater treatment system, and WHEREAS, it is proposed to assess all or a portion of the cost of these improvements pursuant to the City’s Special Assessment Policy and Minnesota Statutes, Chapter 429. NOW, THEREFORE, IT IS HEREBY RESOLVED, 1. The Petition requesting the improvements is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes 429.035. 2. The Petition for the proposed improvements is hereby referred to the City Engineer and FOCUS Engineering, Inc., and supporting consultants, to complete a feasibility report and preliminary design in accordance with Minnesota Statues, Chapter 429 for the proposed improvements, and to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF OCTOBER, 2018. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk ATERBLVDN30TH ST NMANNING AVE NSunfishGoetschelDirk'sPondLegionPondMUSAMUSALegendENENENN