HomeMy WebLinkAbout#05 - Amendment to MNDOT Agreement STAFF REPORT
DATE: November 7, 2018
CONSENT
ITEM #: 5
AGENDA ITEM: Approve Second Amendment to MnDOT Agreement #03330 to extend contract
expiration for the State Highway 36 South Frontage Road Study
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve the second amendment to MNDOT
Agreement #03330 to extend the contract expiration for the State Highway 36 South Frontage Road Study?
BACKGROUND AND PROPOSAL DETAILS/ANALYSIS: In April 2013 the City of Lake Elmo
entered into an Agreement with MnDOT to receive federal funding to complete preliminary engineering
work to develop a preferred future alignment of a south frontage road and study approach alternatives to
State Highway 36. The original agreement called for a five-year study with an expiration of April 2018. In
December 2017 an amendment to the agreement was approved to extend the expiration to December 31,
2018.
Included in your packet is a resolution and a copy of the second amendment to the agreement. The
amendment extends the termination until June 30, 2019. Staff is requesting the additional time to complete
the final revisions as requested by MnDOT and Washington County and to finalize the Study deliverables.
FISCAL IMPACT: NA.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
approve a resolution, thereby approving the second amendment to MnDOT Agreement #03330 to extend
the contract expiration for the State Highway 36 South Frontage Road Study. If removed from the consent
agenda, the recommended motion for the action is as follows:
“Move to approve Resolution No. 2018-124 approving the second amendment to MnDOT Agreement
#03330 to extend the contract expiration for the State Highway 36 South Frontage Road Study”.
ATTACHMENTS:
1. Resolution Approving the Second Amendment to MnDOT Agreement #03330.
2. Amendment #2 to MnDOT Agreement #03330.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2018-XXX
A RESOLUTION APPROVING THE SECOND AMENDMENT TO
MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY
AGREEMENT NO. 03330
WHEREAS, in April 2013, the City of Lake Elmo received a grant in the amount of 80%
of the total project agreement costs of $80,000, to study roadway approach alternatives along State
Highway 36 between Hilton Trail and Manning Avenue; and
WHEREAS, said grant funds were originally set to expire in April 2018; and
WHEREAS, in December 2017 MnDOT and the City of Lake Elmo Amended the
Agreement to extend the expiration of funds until December 31, 2018; and
WHEREAS, the City of Lake Elmo is requesting a second amendment to the agreement
to extend the expiration of funds until June 30, 2019.
NOW THERFORE, IT IS RESOLVED, that pursuant to Minnesota Statute Sec. 161.36, the
Commissioner of Transportation be appointed as Agent of the City of Lake Elmo to accept as its
agent, federal aid funds which may be made available for eligible transportation related projects.
BE IT FURTHER RESOLVED, that the Mayor and the City Clerk are hereby authorized and
directed for and on behalf of the City to execute and enter into an agreement with the
Commissioner of Transportation prescribing the terms and conditions of said federal aid
participation as set forth and contained in “Minnesota Department of Transportation Agency
Agreement No. 03330”, a copy of which said agreement was before the City Council and which
is made part hereof by reference.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTIETH DAY OF
NOVEMBER, 2018.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk