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HomeMy WebLinkAbout11-7-18CITY OF LAKE ELMO CITY COUNCIL MINUTES OCTOBER 16, 2018 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Councilmembers Justin Bloyer and Christine Nelson ABSENT: Councilmembers Julie Fliflet and Jill Lundgren Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Public Works Director Welsdon and City Clerk Johnson. APPROVAL OF AGENDA Item 17, “Purchase of John Deere Gator” was moved to the end of the agenda. Item 21, “Snow Removal from Sidewalks – Update Snow Removal Policy” was moved to the next meeting agenda. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO APPROVE THE AGENDA AS AMENDED. Motion passed 3 – 0. ACCEPT MINUTES Minutes of the October 2, 2018 Regular Meeting were accepted as presented. PUBLIC COMMENTS/INQUIRIES None PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements and Payroll 3. Accept Building Department September 2018 Report 4. Accept Fire Department September 2018 Report 5. Accept Public Works September 2018 Report 6. Approve Hiring of Planning Director 7. Approve Washington County All Hazard Mitigation Plan-Resolution 2018-115 8. Approve Addition to Official Depositories of Funds-Resolution 2018-116 9. Authorize Advertising and Hiring of Warming House Attendants 10. Approve 2019 Health Insurance Rates and Benefit Plans- Resolution 2018-117 11. Approve 2018 Street Improvements – Change Order No. 2. 12. Approve 2018 Street Improvements – Payment Request No. 3. LAKE ELMO CITY COUNCIL MINUTES OCTOBER 16, 2018 Page 2 of 4 13. Approve Old Village Ph4 Street & Utility Improvements – Change Order No. 2. 14. Approve Old Village Ph4 Street & Utility Improvements – Pay Request No. 3. 15. Approve 201 Wastewater System – Approve Connection Request for 10975 32nd Street North 16. Approve Letter of Credit Reduction for Kwik Trip 17. Approve Purchase of John Deere Gator 18. Approve Declaration of Easement on City Property Mayor Pearson, seconded by Councilmember Nelson, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 3 - 0. ITEM 19: 2018 Street Improvements – Assessment Hearing; Adopt Final Assessment Roll City Engineer Griffin reviewed the project scope, total project cost and assessment total. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO OPEN THE PUBLIC HEARING. Motion passed 3 – 0. Marilyn Kennedy, 9051 Jane Road N., asked about drainage issues at her property. Christopher Barrera, 9420 Jane Court N., objected to his assessment amount, stating his lot can’t be divided. Dorothy Martin, 9233 Jane Road N., asked questions about her assessment. Mayor Pearson, seconded by Councilmember Nelson, moved TO CLOSE THE PUBLIC HEARING. Motion passed 3 – 0. Councilmember Nelson, seconded by Mayor Pearson, MOVED TO APPROVE RESOLUTION NO. 2018-118, ADOPTING THE FINAL ASSESSMENT ROLL FOR THE 2018 STREET IMPROVEMENTS. Motion passed 3 – 0. ITEM 20: Old Village Phase 3 Street & Utilitly Improvements – Assessment Hearing; Adopt Final Assessment Roll City Engineer Griffin reviewed the proposed assessments for the Old Village Phase 3 project. Councilmember Bloyer, seconded by Mayor Pearson, moved TO APPROVE RESOLUTION NO. 2018-111, ADOPTING THE FINAL ASSESSMENT ROLL FOR THE OLD VILLAGE PHASE 3 STREET AND UTILITY IMPROVEMENTS. Mayor Pearson, seconded by Councilmember Bloyer, moved TO AMEND THE PRIMARY MOTION TO CHANGE THE ASSESSMENT FOR THE LAVERNE AVENUE PORTION LAKE ELMO CITY COUNCIL MINUTES OCTOBER 16, 2018 Page 3 of 4 OF THE PROJECT NORTH OF CSAH 14 TO 80% OF THE PROJECT COST. Motion passed 2 – 1. (Bloyer – nay) Primary motion passed 3 – 0. ITEM 22: 2019 Street Improvements – Accept Feasibility Report; Call for Public Hearing City Engineer Griffin presented recommendations for the 2019 Street Improvements project, reviewed assessable properties, findings and recommendations. Councilmember Bloyer, seconded by Councilmember Nelson, moved TO APPROVE RESOLUTION NO. 2018-119, RECEIVING THE FEASIBILITY REPORT AND CALLING A PUBLIC HEARING FOR THE 2019 STREET AND UTILITY IMPROVEMENTS. Motion passed 3 – 0. ITEM 23: Four Corners 1st Addition Development Agreement City Administrator Handt noted that the proposed development agreement is for the future Stillwater School District bus garage. Councilmember Bloyer, seconded by Mayor Pearson, moved TO ADOPT RESOLUTION 2018-120 APPROVING THE DEVELOPER’S AGREEMENT FOR FOUR CORNERS 1ST ADDITION. Motion passed 3 – 0. ITEM 24: Council Members as Employees City Administrator Handt reviewed the City’s current policy relating to the status of Council Members as employees. Councilmember Bloyer, seconded by Mayor Pearson, moved TO POSTPONE THE CURRENT AGENDA ITEM TO THE NEXT MEETING FOR FULL COUNCIL CONSIDERATION. Motion passed 3 – 0. ITEM 25: Heritage Farms Sanitary Sewer Extension City Engineer Griffin presented a petition requesting the extension of municipal sanitary sewer to the Heritage Farms neighborhood and recommendation for a feasibility report. Mayor Pearson stated he would abstain from voting on this issue as he lives in the Heritage Farm COUNCILMEMBER NELSON, SECONDED BY COUNCILMEMBER BLOYER, MOVED TO APPROVE RESOLUTION NO. 2018-122, DECLARING THE ADEQUACY OF THE HERITAGE FARMS PETITION FOR MUNICIPAL SANITARY SEWER SERVICE AND DEFERRING THE PREPARATION OF A FEASIBILITY REPORT. Motion passed 2 – 0 – 1. (Pearson – abstain) LAKE ELMO CITY COUNCIL MINUTES OCTOBER 16, 2018 Page 4 of 4 ITEM 26: Hamlet on Sunfish Lake Sanitary Sewer Extension – Accept Petition; Authorize Feasibility Report and Topographical Survey Councilmember Bloyer, seconded by Mayor Pearson, moved TO POSTPONE THE CURRENT AGENDA ITEM UNITL INFORMATION REGARDING CONNECTION OF TRAILS IS RECEIVED FROM THE HOMEOWNERS ASSOCIATION. Motion passed 3 – 0. ITEM 17: Purchase of John Deere Gator Public Works Director Weldon presented the request for purchase of a John Deere Gator to be used by Public Works for park maintenance. Councilmember Nelson, seconded by Councilmember Bloyer, moved TO APPROVE THE PURCHASE OF A JOHN DEERE PRO GATOR AND RAHN GROOMING EQUIPMENT FROM FRONTIER AG AND TURF (SOURCEWELL COOPERATIVE PURCHASING), FOR AN AMOUNT NOT TO EXCEED $25,000. Motion passed 3 – 0. COUNCIL REPORTS Mayor Pearson: Attended a meeting on human trafficking. Councilmember Nelson: No report. Councilmember Bloyer: Attended Hagberg’s 80th Anniversary celebration. Commended residents in the 2018 street improvement project area on cooperation with construction. STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Game Time Grant award received; open house October 30th 5:00 – 7:00 p.m. on the central greenway trail; 3M government work group meeting coming up. City Clerk Johnson: Provided absentee and early voting information. City Attorney Sonsalla: Working on assessment waivers and Four Corners documents. City Engineer Griffin: Working on Boulder Ponds 3rd Addition and Four Corners projects. Meeting adjourned at 8:05 p.m. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Mike Pearson, Mayor _______________________________ Julie Johnson, City Clerk STAFF REPORT -- page 1 -- DATE: November 7, 2018 CONSENT TO: Mayor and City Council FROM: Amy La Belle, Accountant AGENDA ITEM: Payments & Disbursements REVIEWED BY: Kristina Handt, City Administrator BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. FISCAL IMPACT: Claim # Amount Description ACH $ 65,855.62 Payroll 10/25/18 48056 – 48122 $ 442,078.99 Accounts Payable 11/07/18 TOTAL $ 507,934.61 RECOMMENDATION: If removed from the consent agenda, the recommended motion is as follows: “Motion to approve the aforementioned disbursements in the amount of $ 507,934.61” ATTACHMENTS: 1. Accounts Payable – proof list(s) STAFF REPORT DATE: November 7, 2018 REGULAR ITEM #3 - Consent MOTION TO: City Council FROM: Sue Iverson – Finance Director AGENDA ITEM: Accept 3rd Quarter Financials REVIEWED BY: Kristina Handt, City Administrator BACKGROUND: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the unaudited financial information to the City Council on a regular basis. ISSUE BEFORE THE CITY COUNCIL: 1) Does the City Council have any questions regarding the attached 3rd Quarter Financial information? DISCUSSION: As part of informing the City Council and community on the financial position of the City, attached are the Investment Portfolio Analysis and the Budget-to-Actual reports for the 3rd quarter of 2018. Staff has put together a detailed analysis of the City’s investments. A number of changes have been made to the City’s cash and investments and more will be made in the 4th quarter to maximize the City’s interest income. The Budget vs. Actual for 3rd quarter 2018 is attached with explanations alongside line items to explain variances from the budget. This format aligns with the budget worksheets used during the 2018 budget cycle. Please note that revenue figures are low on property taxes and utilities do to timing of when the revenue is received. Taxes are only received in July for those collected in May, December for those collected in October, and a clean-up payment for any delinquent taxes collected by the end of December in January of the next year. Utilities are billed quarterly so the report will only reflect payments for 1st and 2nd quarter as the 3rd quarter bills are sent in October. The Finance Committee has reviewed the reports and recommends approval to the City Council. FISCAL IMPACT: N/A RECOMMENDATION: If removed from the consent agenda: Motion to recommend approval of the 3rd Quarter Financial Statements which include the Investment Portfolio Analysis, General Fund and Utility Funds. ATTACHMENTS: 1) 3rd Quarter Investment Portfolio Analysis 2) 3rd Quarter Budget-to-Actual Reports City of Lake Elmo Investment Portfolio Analysis September 30, 2018 Brokerage Last Purch  Date Maturity Date Next Call Date Ave  Maturity Type CUSIP Investment Descriptions Category  Total Concentration Face/Cost Yield to  Maturity Annualized            Cost Yield Amount Market Value Interest  Earned YTD Accrued  Interest 4M Fund 8/16/2018 30 Days MM MN Municipal Liquid Asset Fund 3% 501,094.37              1.750% 8,769.15                        501,094.37             1,094.37          4M Fund 8/16/2018 90 Days MM MN Municipal PLUS Fund 12% 2,026,247.21           1.830% 37,080.32                      2,026,247.21          4,647.21          Lake Elmo 30 Days MM Money Market Savings Account 31% 5,117,121.79           0.170% 8,699.11                        5,117,121.79          5,821.42          Lake Elmo 30 Days MM Money Market Savings Account ‐ DEED Water 15% 2,411,469.19           0.170% 4,099.50                        2,411,469.19          2,743.38          Lake Elmo N/A Checking Lake Elmo Bank Checking Account 38% 6,228,963.22           0.000% ‐                                  6,228,963.22          ‐                    Wells Fargo Advisors 30 Days MM Wells Fargo Avd. 100% Treasury MM Fund 1% 164,379.34              1.220% 2,005.43                        164,379.34             377.85              Morgan Stanley 30 Days MM MS US Govt MM TR 0% 21,878.57                1.690% 369.75                            21,878.57               149.59              Northland Securities 30 Days MM Northland Securities MM Fund 0% 17,038.03                1.130% 192.53                            17,038.03               209.55              ‐                                  Sub Total Cash Accounts 68% 16,488,191.72        0.371% 61,215.79                      16,488,191.72       15,043.37        ‐                    ‐                                  Wells Fargo Advisors 11/17/2016 11/17/2022 11/17/2018 6 Yr Agency 3130A9T68 FHLB ‐ Multi Stepup Callable 3% 222,142.50              1.510% 3,354.35                        223,170.75             1,687.50          Wells Fargo Advisors 10/27/2016 10/27/2023 10/27/2018 7 Yr Agency 3134GAUG7 FHLMC‐Step med Term Nte Callable 10% 755,780.00              2.050% 15,493.49                      754,416.00             7,750.00          Wells Fargo Advisors 2/17/2016 2/20/2018 N/A 2 Yr CD 066519BH1 Bank United Natl Assn, Miami Lakes, FL 0% ‐                             1.100% ‐                                  ‐                            1,121.03          Wells Fargo Advisors 8/20/2015 8/20/2018 N/A 3 Yr CD 02006LTF0 Ally Bank, Midvale, UT 0% ‐                             1.740% ‐                                  ‐                            1,562.50          Wells Fargo Advisors 8/26/2015 8/26/2019 N/A 4 Yr CD 14042E5Y2 Capital One NA, McLean, VA 2% 120,937.20              2.100% 2,539.68                        119,614.80             2,520.00          Wells Fargo Advisors 10/2/2014 10/2/2019 N/A 5 Yr CD 02587CBR0 American Express Bank FSB, Salt Lake City, UT 1% 100,863.00              2.160% 2,178.64                        99,481.00               1,072.05          Wells Fargo Advisors 10/16/2014 10/16/2019 N/A 5 Yr CD 140420QF0 Capital One Bank USA NA, Glenn Allen, VA 1% 100,850.00              2.150% 2,168.28                        99,540.00               1,072.05          Wells Fargo Advisors 1/30/2015 1/30/2020 N/A 5 Yr CD 02587DXE3 American Exp Cent Bk, Salt Lake City, UT 2% 145,427.75              1.960% 2,850.38                        143,608.00             2,827.50          Wells Fargo Advisors 8/11/2017 8/11/2020 11/11/2018 3 Yr CD 88241TBU3 Texas Axchange Bank, Crowley, Tx 3% 245,000.00              1.930% 4,728.50                        240,746.80             3,494.46          Wells Fargo Advisors 8/26/2015 8/26/2020 N/A 5 Yr CD 14042E6A3 Capital One NA, McLean, VA 2% 126,325.00              2.370% 2,993.90                        123,697.50             2,937.50          Wells Fargo Advisors 2/16/2018 2/18/2020 N/A 2 Yr CD 410493CW8 Hanmi Bank, Los Angeles, CA 3% 245,000.00              2.210% 5,414.50                        243,432.00             3,130.62          Wells Fargo Advisors 2/22/2016 2/24/2020 N/A 4 Yr CD 552249BJ2 Lyons Natl Bank, Lyons, NY 3% 245,000.00              2.210% 5,414.50                        243,387.90             2,672.85          ‐                                  Morgan Stanley 7/27/2016 7/27/2023 1/27/2019 7 Yr Agency 3136G3YV1 FNMA Step‐Up 2% 191,368.00              1.310% 2,506.92                        189,532.00             2,500.00          Morgan Stanley 9/20/2013 9/20/2018 N/A 5 Yr CD 005568P5J2 BMW Bank NA, Salt Lake City UT 0% ‐                             2.050% ‐                                  ‐                            2,035.95          Morgan Stanley 12/18/2013 12/18/2018 N/A 5 Yr CD 856283VY9 Bank of India, Chicago, IL 2% 126,551.25              2.050% 2,594.30                        124,976.25             1,277.74          Morgan Stanley 10/12/2017 10/13/2020 N/A 3 Yr CD 254673EH5 Discover Bank, Greenwood, DE 3% 245,000.00              1.950% 4,777.50                        240,352.35             2,382.21          Morgan Stanley 12/30/2016 12/30/2021 N/A 5 Yr CD 949763DU7 Wells Fargo Bank, Sioux Falls, SD 3% 216,100.80              3.000% 6,483.02                        208,491.95             3,537.81          Morgan Stanley 10/13/2017 10/13/2022 N/A 5 Yr CD 87164YSN5 Synchrony Drapper, UT 2% 125,000.00              2.200% 2,750.00                        120,938.75             1,464.73          Morgan Stanley 9/21/2018 9/21/2021 N/A 3 Yr CD 05580APC2 bmw Salt Lake City UT 3% 245,000.00              2.350% 5,757.50                        244,434.05             ‐                    ‐                                  Northland Securities 4/6/2016 4/6/2021 N/A 5 Yr CD 140420XR6 Capital One ‐ Glen Allen 2% 140,001.40              1.740% 2,436.02                        136,277.40             1,186.74          Northland Securities 12/28/2017 12/30/2019 N/A 1Yr CD 254673JR8 Discover Bank Greenwood, DE 3% 235,000.00              2.060% 4,841.00                        233,359.70             2,402.15          Northland Securities 12/27/2013 12/27/2018 N/A 5 Yr CD 38147JQT2 Goldman Sack Bk, New York 3% 202,288.00              1.900% 3,843.47                        199,918.00             1,894.79          Northland Securities 4/21/2016 10/21/2022 N/A 5 Yr CD 40434AT90 HSBC Bank, MCLean, VA 3% 237,374.40              2.090% 4,961.12                        228,974.40             2,393.42          Northland Securities 12/28/2017 12/30/2019 N/A 2 Yr CD 61747ME31 Morgan Stanley Bank, Salt Lake, Utah 3% 240,000.00              2.110% 5,064.00                        238,473.60             2,513.10          Northland Securities 2/28/2018 5/28/2021 2/28/2019 3 Yr Agency 3134GSFP5 FHLMC‐Med Term NTS‐Callable 3% 250,007.00              2.630% 6,575.18                        246,895.00             1,625.00          Northland Securities 7/27/2016 7/27/2021 10/27/2018 5 Yr Agency 3136G3A70 FNMA‐Med Term NTS Callable 5% 367,460.00              1.560% 5,732.38                        364,439.00             5,700.00          Northland Securities 1/1/2012 12/1/2018 N/A 7 Yr Muni 284281KB7 Elbow Lake MN GO Impt Ref Bonds 2012A 2% 182,602.80              2.350% 4,291.17                        179,870.40             2,115.00          ‐                                  4M Fund 8/16/2018 11/16/2018 N/A 3 Mo CD 259440‐1 Farmers State Bank Waterloo 3% 248,600.00              2.091% 5,198.23                        248,600.00             4M Fund 8/16/2018 11/16/2018 N/A 3 Mo CD 259441‐1 First National Bank/The First, NA 3% 248,700.00              2.053% 5,105.81                        248,700.00             4M Fund 8/16/2018 12/17/2018 N/A 4 Mo CD 259438‐1 Modern Bank, National association 3% 248,200.00              2.121% 5,264.32                        248,200.00             4M Fund 8/16/2018 12/17/2018 N/A 4 Mo CD 259439‐1 Citizens State Bank, TX 3% 248,200.00              2.060% 5,112.92                        248,200.00             4M Fund 8/16/2018 1/16/2019 N/A 5 Mo CD 259435‐1 Landmark Community Bank 3% 247,700.00              2.141% 5,303.26                        247,700.00             4M Fund 8/16/2018 1/16/2019 N/A 5 Mo CD 259436‐1 Pacific Western Bank 3% 247,800.00              2.081% 5,156.72                        247,800.00             4M Fund 8/16/2018 1/16/2019 N/A 5 Mo CD 259437‐1 Fieldpoint Private Bank & Trust 3% 247,800.00              2.081% 5,156.72                        247,800.00             4M Fund 8/16/2018 2/15/2019 N/A 6 Mo CD 259432‐1 Bank 7 3% 247,100.00              2.261% 5,586.93                        247,100.00             4M Fund 8/16/2018 2/15/2019 N/A 6 Mo CD 259433‐1 Texas Capital Bank 3% 247,100.00              2.261% 5,586.93                        247,100.00             4M Fund 8/16/2018 2/15/2019 N/A 6 Mo CD 259434‐1 Western Alliance Bank/Torrey Pines Bank 3% 247,200.00              2.211% 5,465.59                        247,200.00             ‐                                  Sub Total Fixed Rate Instruments 32% 7,789,479.10           2.089% 162,687.24                    7,726,427.60          64,876.70        ‐                    Sub Total Zero Coupon Instruments (Cost) 0% ‐                             0.000% ‐                                  ‐                            ‐                    ‐                    Zero Instruments Interest Accrual ‐                             Zero Instruments Book Carrying Value ‐                             ‐                                  ‐                            ‐                    ‐                    Total Investments 24,277,670.82        0.922% 223,903.03                    24,214,619.32       79,920.07        ‐                     = callable Overall Annualized Rate of Return 0.922% Interest Rec'd in Current Year 79,920.07        Annualized Rate of Return w/o Money Market 2.089% Prior Year Interest Rec'd in Current Year 18,801.30        Current Year Interest Rec'd Next Year ‐                    Benchmark ‐ 4M Plus Rate 1.830% Total Current Year Interest Income 61,118.77        CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 1 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments General Fund Total Taxes 2,382,813$ 1,464,308$ 61.45% Total Licenses and Permits 994,400$ 1,018,493$ 102.42% Total Intergovernmental 238,026$ 178,127$ 74.83% Total Charges for Services 611,595$ 644,763$ 105.42% Total Fines and Forfeits 49,000$ 34,749$ 70.92% Total Investment Earnings 40,000$ -$ 0.00% Total Miscellaneous 160,900$ 145,077$ 90.17% Total General Fund Revenues:4,476,734$ 3,485,517$ 77.86% Total Mayor & Council 48,404$ 17,870$ 36.92% Total Administration 518,737$ 405,643$ 78.20% Total Elections 10,160$ 1,915$ 18.85% Total Communications 87,120$ 79,550$ 91.31% Total Finance 196,607$ 188,619$ 95.94% Total Planning & Zoning 271,570$ 220,091$ 81.04% Total Engineering Services 36,216$ 30,782$ 85.00% Total City Hall 68,153$ 31,516$ 46.24% Total Police 665,675$ 2,434$ 0.37% Total Prosecution 44,996$ 24,500$ 54.45% Total Fire 570,443$ 404,951$ 70.99% Total Fire Relief 47,000$ -$ 0.00% Total Building Inspection 419,498$ 173,368$ 41.33% Total Emergency Communications 1,780$ 900$ 50.56% Total Animal Control 7,725$ 6,027$ 78.02% Total Streets 1,400,770$ 902,193$ 64.41% Total Parks & Recreation 275,880$ 143,726$ 52.10% Total General Fund Expenditures:4,670,734$ 2,634,086$ 56.40% Total Gen Fund Revs. Over/(Under) Expenditures:(194,000)$ 851,432$ -438.88%Use of Fund Balance if negative CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 2 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments Water Fund Special Assessments 111,077 23,485 21.14%1st half July, 2nd half Dec Miscellaneouse 82 Interest on Investments 20,000 0.00% Water Sales 597,769 414,918 69.41% recorded as payments received, only reflects 1st and 2nd quarter Bulk Water 2,000 1,122 56.12% Water Lat Benefit Fee 11,600 #DIV/0! Water Access Revenue 960,000 778,000 81.04% Water Connections - Municipal 320,000 431,000 134.69% Meter Sales 87,500 90,897 103.88% Total Water Fund Revenues:2,098,346$ 1,751,105$ 83.45% Total Water Fund Expenses:1,835,423$ 995,548$ 54.24% Total Water Fund Revs. Over/(Under) Expenses:262,923$ 755,557$ 287.37% Sewer Fund Special Assessments 77,874 209,731 269.32%1st half July, 2nd half Dec Interest on Investments 20,000 0.00% Sewer Sales 247,599 145,094 58.60% recorded as payments received, only reflects 1st and 2nd quarter SAC Early Pay discount/revenue 5,800 5,666 97.69% Sewer Lat Benefit Fee 25,500 0.00% Sewer Connecton Fee Revenue (SAC)883,200 661,000 74.84% Sewer Connection Fees Regional - 596,294 #DIV/0!Pass Thru Sewer Connection Fees Municipa 345,500 433,500 125.47% Total Sewer Fund Revenues:1,605,473$ 2,051,285$ 127.77% Total Sewer Fund Expenses:843,970$ 516,485$ 61.20% Total Sewer Fund Revs. Over/(Under) Expenses:761,503$ 1,534,800$ 201.55% Storm Water Fund Special Assessments 20,674 #DIV/0! Interest on Investment 7,000 0.00% Surface Water Utility Sales 283,587 201,539 71.07% SW Review Fee Revenue 29,375 29,088 99.02% Total Storm Water Fund Revenues:319,962$ 251,301$ 78.54% Total Storm Water Fund Expenses:404,564$ 78,575$ 19.42% Total Storm Water Fund Revs. Over/(Under) Expenses:(84,602)$ 172,726$ -204.16% CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 3 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 4 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments General Fund Revenues: Taxes 101-410-1320-31010 Current Ad Valorem Taxes 2,202,698$ 1,347,588$ 61.18%1st half July, 2nd half Dec 101-410-1320-31020 Delinquent Ad Valorem Taxes 15,000 13,864 92.43%1st half July, 2nd half Dec 101-410-1320-31030 Mobile Home Tax 15,000 - 0.00%1st half July, 2nd half Dec 101-410-1320-31030 Delinquent Mobile Home Tax 3,145 #DIV/0!1st half July, 2nd half Dec 101-410-1320-31040 Fiscal Disparities 149,615 98,957 66.14%1st half July, 2nd half Dec 101-410-1320-31045 Delinquent Fiscal Disparities - #DIV/0!1st half July, 2nd half Dec 101-410-1320-31050 Tax Abatement - #DIV/0!1st half July, 2nd half Dec 101-410-1320-31910 Penalty & Interest on Taxes 500 754 150.78%1st half July, 2nd half Dec 101-410-1320-31920 Forfeited Tax Sale Apportionment - - #DIV/0!1st half July, 2nd half Dec Total Taxes 2,382,813$ 1,464,308$ 61.45% Licenses and Permits 101-410-1320-32110 Liquor License 8,300 200 2.41% 101-410-1320-32180 Wastehauler License 1,000 0.00% 101-410-1320-32181 General Contractor License 50 #DIV/0! 101-410-1320-32183 Heating Contractor License #DIV/0! 101-410-1320-32184 Blacktopping Contractor License 300 #DIV/0! 101-420-2400-32210 Building Permits 800,000 818,608 102.33% 101-410-1910-32211 Driveway Permits 17,500 14,720 84.11% 101-420-2400-32212 Fireplace Permits 1,740 #DIV/0!budgeted in Bldg Permits 101-420-2400-32220 Heating Permits 60,000 65,258 108.76% 101-420-2400-32230 Plumbing Permits 60,000 64,661 107.77% 101-420-2400-32232 Pool Permits 150 #DIV/0!budgeted in Bldg Permits 101-420-2400-32213 Siding Permits #DIV/0!budgeted in Bldg Permits 101-420-2400-32214 Roof Permits #DIV/0!budgeted in Bldg Permits 101-410-1320-32240 Animal License 2,000 1,325 66.25% 101-420-2400-32250 Utility Permits 33,000 44,520 134.91% 101-420-2220-32260 Burning Permit 2,500 1,595 63.80% 101-410-1320-32270 Massage Therapy Licenses 100 200 200.00% 101-420-2400-32275 Fire Suppression Permits 8,500 500 5.88% 101-420-2400-32278 Fire Permit Plan Check Fee 1,500 851 56.73% 101-420-2400-32282 Miscellaneous Permits - 3,815 #DIV/0! Total Licenses and Permits 994,400$ 1,018,493$ 102.42% Intergovernmental 101-410-1320-33418 MSA - Maintenance 135,561 144,502 106.60%July receipt 101-420-2220-33420 State Fire Aid 47,000 0.00%November receipt 101-410-1320-33422 PERA Aid 2,749 1,375 50.00%July and December receipt. 101-450-5200-33426 Miscellaneous State Grants 4,820 0.00% 101-410-1320-33623 Payment in Lieu of Taxes 32,130 32,250 100.37%ISD 916 Service Fee Due in Dec. 101-410-1320-33521 Recycling Grant 15,766 - 0.00%No Grant for 2018 Total Intergovernmental 238,026$ 178,127$ 74.83% Charges for Services 101-410-1910-34103 Zoning & Subdivision Fees 55,000 79,425 144.41% 101-420-2400-34104 Plan Check Fees 525,000 437,857 83.40% 101-410-1320-34105 Sale of Copies, Books, Maps 200 38 18.88% 101-410-1520-34107 Assessment Searches 1,395 870 62.37% 101-450-5200-34207 Building Code Surcharges #DIV/0!Will be a pass thru in expenses 101-450-5200-34710 Rent 12 #DIV/0! 101-410-1450-34111 Cable Operation Reimbursement 5,000 5,000 100.00%Offset with Cable Operators charge in Communications 101-420-2400-34112 Planning & Zoning Review Fee 22,900 #DIV/0!$100 every new review charged 101-420-2400-34114 Street Light Fee 4,644 #DIV/0! 101-410-1910-34115 Base Map Upgrading Fee 7,500 #DIV/0! 101-410-1910-36206 Escrow Administration Fee 25,000 21,600 86.40%$100 every new escrow is charged Total Charges for Services 611,595$ 579,846$ 94.81% Fines and Forfeits 101-410-2100-35100 Fines 49,000 34,749 70.92%July receipt Total Fines and Forfeits 49,000$ 34,749$ 70.92% Investment Earnings 101-410-1320-36210 Interest Earnings 40,000 - 0.00%Interest allocated in December Total Investment Earnings 40,000$ -$ 0.00% Miscellaneous 101-410-1320-31811 Cable Franchise Revenue 68,000 81,581 119.97% 101-410-1320-36200 Miscellaneous Revenue 29,900 864 2.89% 101-410-1910-36236 Conservation Easement Fee 20,000 #DIV/0! 101-420-2220-36204 Reimbursements - Fire 2,552 #DIV/0! 101-410-1320-36230 Donations 10,000 14,036 140.36%Arbor Glen Safe Haven Project $1,336, Jaycees $12,700 101-410-1320-34120 Tower Rent 53,000 46,043 86.87% CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 5 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments Total Miscellaneous 160,900$ 165,077$ 102.60% Total General Fund Revenues:4,476,734$ 3,440,600$ 76.86% General Fund Expenditures: 1110 Mayor & Council Personnel 101-410-1110-41030 Part-time Salaries 25,690 12,845 50.00% 101-410-1110-41220 FICA Contributions 1,593 796 49.99% 101-410-1110-41230 Medicare Contributions 373 186 49.94% 101-410-1110-41510 Workers Compensation 198 237 119.46%Payment made in January Total Personnel 27,854$ 14,064$ 50.49% Materials and Supplies 101-410-1110-42000 Office Supplies 30 0.00% 101-410-1110-42001 Computer Reimbursement #DIV/0! 101-410-1110-43310 Mileage 300 - 0.00% 101-410-1110-43185 IT Support #DIV/0! 101-410-1110-42002 IT Hardware #DIV/0! 101-410-1110-43190 Software Programs - - #DIV/0! Total Materials and Supplies 330$ -$ 0.00% Charges and Services 101-410-1110-44300 Miscellaneous 6,750 150 2.23% 101-410-1110-44330 Dues & Subscriptions 12,470 3,655 29.31% 101-410-1110-44370 Conferences & Training 1,000 - 0.00% Total Charges and Services 20,220$ 3,805$ 18.82% 1110 Total Mayor & Council 48,404$ 17,870$ 36.92% 1320 Administration Personnel 101-410-1320-41010 Full-time Salaries 217,946 192,309 88.24%City Admin and Assistant Admin increases not budgeted 101-410-1320-41030 Part-time Salaries - #DIV/0! 101-410-3120-41020 Overtime #DIV/0! 101-410-3120-41040 Temporary Employees #DIV/0! 101-410-1320-41210 PERA Contributions 16,346 15,646 95.72% 101-410-1320-41220 FICA Contributions 13,146 12,212 92.89% 101-410-1320-41230 Medicare Contributions 3,160 2,856 90.38% 101-410-1320-41300 Insurance 42,456 17,772 41.86% 101-410-1320-41325 Life Insurance 138 #DIV/0! 101-410-1320-41330 STD/LTD 532 #DIV/0! 101-410-1320-41420 Unemployment Benefits #DIV/0! 101-410-1320-41510 Workers Compensation 1,678 2,005 119.46%Payment made in Jan Total Personnel 294,732$ 243,469$ 82.61% Materials and Supplies 101-410-1320-42000 Office Supplies 4,500 2,058 45.74% 101-410-1320-42030 Printed Forms 785 1,039 132.41% 101-410-1320-43090 Newsletter/Website 100 - 0.00% Total Materials and Supplies 5,385$ 3,098$ 57.53% Charges and Services 101-410-1320-43100 Assessing Services 53,350 7,983 14.96% no more expense this year given change to county assessor 101-410-1320-43040 Legal Services 100,000 88,165 88.17% 101-410-1320-43150 Contract Services 3,000 2,131 71.03% 101-410-1320-43180 Information Technology/Web 4,500 7,291 162.03% additional computer replacement at request of Roseville IT 101-410-1320-43185 IT Support #DIV/0! 101-410-1320-42002 IT Hardware #DIV/0! 101-410-1320-43190 Software Programs 3,750 2,011 53.62% 101-410-1320-43210 Telephone 1,770 967 54.64% 101-410-1320-43220 Postage 4,000 1,157 28.91% 101-410-1320-43310 Mileage 1,000 494 49.42% 101-410-1320-43510 Legal Publishing 13,000 1,473 11.33% 101-410-1320-43610 Insurance 29,400 25,565 86.95%Payment made in Jan 101-410-1320-43152 Cable Operation Expense - #DIV/0! 101-410-1320-44330 Dues & Subscriptions 2,250 1,889 83.96% 101-410-1320-44370 Conferences & Training 2,000 2,637 131.86% Total Charges and Services 218,020$ 141,763$ 65.02% Miscellaneous 101-410-1320-44300 Miscellaneous 600 1,063 177.22%Empl/Public Service Recognition Supplies Total Miscellaneous 600$ 1,063$ 177.22% 1320 Total Administration 518,737$ 389,393$ 75.07% 1410 Elections Personnel 101-410-1410-41030 Part-time Salaries 7,500 0.00%Primary Aug, General Nov CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 6 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments 101-410-1410-41510 Workers Compensation - - #DIV/0! Total Personnel 7,500$ -$ 0.00% Charges and Services 101-410-1410-43310 Travel Expense 6 #DIV/0! 101-410-1410-43510 Legal Notices Publishing 20 101-410-1410-43150 Contract Services 1,660 1,660 100.00%Wash. Cty. charges for elections Total Charges and Services 1,660$ 1,686$ 101.57% Capital Outlay 101-410-1410-45800 Other Equipment - #DIV/0! Total Capital Outlay -$ -$ #DIV/0! Miscellaneous 101-410-1410-44300 Miscellaneous 1,000 229 22.91% Total Miscellaneous 1,000$ 229$ 22.91% 1410 Total Elections 10,160$ 1,915$ 18.85% 1450 Communications Personnel 101-410-1450-41010 Full-time Salaries 28,434 22,156 77.92% 101-410-1450-41030 Part-time Salaries #DIV/0! 101-410-1450-41020 Overtime #DIV/0! 101-410-1450-41040 Temporary Employees #DIV/0! 101-410-1450-41210 PERA Contributions 2,133 1,662 77.92% 101-410-1450-41220 FICA Contributions 1,763 1,390 78.82% 101-410-1450-41230 Medicare Contributions 412 325 78.89% 101-410-1450-41300 Insurance 7,659 1,290 16.85% 101-410-1450-41325 Life Insurance 20 #DIV/0! 101-410-1450-41330 STD/LTD 37 #DIV/0! #DIV/0! 101-410-1450-41510 Workers Compensation 219 262 119.46% Total Personnel 40,620$ 27,142$ 66.82% Charges and Services 101-410-1450-43090 Newsletter 5,000 2,069 41.38%Spring/Summer newsletter 101-410-1450-43180 Information Technology/Web 35,500 46,524 131.05% 101-410-1450-43185 IT Support #DIV/0! 101-410-1450-42002 IT Hardware #DIV/0! 101-410-1450-43190 Software Programs #DIV/0! 101-410-1450-43210 Telephone #DIV/0! 101-410-1450-43220 Postage 1,000 0.00%newsletter postage 101-410-1450-43310 Mileage #DIV/0! 101-410-1450-43510 Public Notices #DIV/0! 101-410-1450-43152 Cable Operations 5,000 3,815 76.30% 101-410-1450-44370 Conferences and Training - - #DIV/0! Total Charges and Services 46,500$ 52,408$ 112.71% 1450 Total Communications 87,120$ 79,550$ 91.31% 1520 Finance Personnel 101-410-1520-41010 Full-time Salaries 14,665 44,200 301.40%2018 Hired Full Time Fin Dir 101-410-1520-41030 Part-time Salaries 5,636 #DIV/0! 101-410-1520-41020 Overtime #DIV/0! 101-410-1520-41040 Temporary Employees 6,760 0.00% 101-410-1520-41210 PERA Contributions 1,100 3,315 301.40%2018 Hired Full Time Fin Dir 101-410-1520-41220 FICA Contributions 1,328 2,930 220.65%2018 Hired Full Time Fin Dir 101-410-1520-41230 Medicare Contributions 311 685 220.32%2018 Hired Full Time Fin Dir 101-410-1520-41300 Insurance 3,831 3,029 79.07%2018 Hired Full Time Fin Dir 101-410-1520-41325 Life Insurance 42 #DIV/0! 101-410-1520-41330 STD/LTD 8 #DIV/0! 101-410-1520-41420 Unemployment Benefits 5,464 0.00% 101-410-1520-41510 Workers Compensation 165 244 147.76%Payment made in Jan Total Personnel 33,624$ 60,090$ 178.71% Materials and Supplies 101-410-1520-42000 Office Supplies 600 1,295 215.77%Set up for new employee 101-410-1520-42030 Printed Forms 375 - 0.00%Check Stock Total Materials and Supplies 975$ 1,295$ 132.78% Charges and Services 101-410-1520-43010 Audit Services 30,425 29,425 96.71% 101-410-1520-43150 Contract Services 108,150 77,120 71.31%Finance Consultant /CLA Jan-May 101-410-1520-43180 Software Support 607 #DIV/0! 101-410-1520-43185 IT Support #DIV/0! 101-410-1520-42002 IT Hardware #DIV/0! 101-410-1520-43190 Software Programs 19,433 18,066 92.96%Software Upgrade 101-410-1520-43210 Telephone 875 387 44.21% 101-410-1520-43310 Mileage 250 0.00% 101-410-1520-44330 Dues & Subscriptions 500 1,037 207.40%New employee memberships 101-410-1520-44370 Conferences & Training 750 260 34.67% CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 7 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments Total Charges and Services 160,383$ 126,902$ 79.12% Miscellaneous 101-410-1520-44300 Miscellaneous 1,625 333 20.50% Total Miscellaneous 1,625$ 333$ 20.50% 1520 Total Finance 196,607$ 188,619$ 95.94% 1910 Planning & Zoning Personnel 101-410-1910-41010 Full-time Salaries 146,468 127,759 87.23% 101-410-1910-41030 Part-time Salaries 6,760 4,626 68.42% 101-410-1910-41020 Overtime #DIV/0! 101-410-1910-41040 Temporary Employees #DIV/0! 101-410-1910-41210 PERA Contributions 10,985 9,588 87.28% 101-410-1910-41220 FICA Contributions 9,500 8,123 85.51% 101-410-1910-41230 Medicare Contributions 2,222 1,900 85.50% 101-410-1910-41300 Insurance 26,803 2,531 9.44% 101-410-1910-41325 Life Insurance 104 #DIV/0! 101-410-1910-41330 STD/LTD 352 #DIV/0! 101-410-1910-41510 Workers Compensation 1,192 1,424 119.46%Payment made in Jan Total Personnel 203,930$ 156,407$ 76.70% Materials and Supplies 101-410-1910-42000 Office Supplies 800 160 19.99% 101-410-1910-42030 Printed Forms - - #DIV/0! Total Materials and Supplies 800$ 160$ 19.99% Charges and Services 101-410-1910-43020 Comprehensive Planning 36,000 50,885 141.35% 101-410-1910-43030 Engineering Services 15,000 8,938 59.58% 101-410-1910-43150 Contract Services 10,000 973 9.73% 101-410-1910-43180 Information Technology/Web #DIV/0! 101-410-1910-43185 IT Support #DIV/0! 101-410-1910-42002 IT Hardware #DIV/0! 101-410-1910-43190 Software Programs 100 26 26.00% 101-410-1910-43210 Telephone 1,100 485 44.05% 101-410-1910-43220 Postage 25 79 314.16% 101-410-1910-43310 Mileage 300 107 35.65% 101-410-1910-43510 Legal Publishing 500 1,590 318.00% 101-410-1910-44330 Dues & Subscriptions 1,115 170 15.25% 101-410-1910-44350 Books - #DIV/0! 101-410-1910-44370 Conferences & Training 2,500 273 10.91% Total Charges and Services 66,640$ 63,524$ 95.32% Miscellaneous 101-410-1910-44300 Miscellaneous 200 - 0.00% Total Miscellaneous 200$ -$ 0.00% 1910 Total Planning & Zoning 271,570$ 220,091$ 81.04% 1930 Engineering Services Charges and Services 101-410-1930-43030 Engineering Services 36,000 30,782 85.51% 101-410-1930-43210 Telephone 216 - 0.00% Total Charges and Services 36,216$ 30,782$ 85.00% Capital Outlay 101-480-8000-45900 Construction Projects - - #DIV/0! Total Capital Outlay -$ -$ #DIV/0! 1930 Total Engineering Services 36,216$ 30,782$ 85.00% 1940 City Hall Materials and Supplies 101-410-1940-42110 Cleaning Supplies #DIV/0! 101-410-1940-42230 Building Repair Supplies 800 769 96.07% Total Materials and Supplies 800$ 769$ 96.07% Charges and Services 101-410-1940-43180 Information Technology/Web 389 0.00% 101-410-1940-43185 IT Support #DIV/0! 101-410-1940-42002 IT Hardware #DIV/0! 101-410-1940-43190 Software Programs #DIV/0! 101-410-1940-43210 Telephone 900 913 101.41% 101-410-1940-43810 Utilities 6,500 2,543 39.12% 101-410-1940-43840 Refuse 1,325 892 67.35% 101-410-1940-44010 Repairs/Maint Contractual Bldg 6,000 7,916 131.94%cintas and cleaning, changed locks in 2018 101-410-1940-44040 Repairs/Maint Contractual Eqpt 18,000 9,650 53.61% 101-410-1940-44120 Rentals - Building 33,223 7,998 24.07%city lease space Total Charges and Services 66,337$ 29,912$ 45.09% CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 8 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments Miscellaneous 101-410-1940-44300 Miscellaneous 1,016 835 82.22% Total Miscellaneous 1,016$ 835$ 82.22% 1940 Total City Hall 68,153$ 31,516$ 46.24% 2100 Police Charges and Services 101-420-2100-43151 Law Enforcement Contract 664,675 634 0.10%Invoice not received yet 101-420-2100-44301 Misc. - Community Event 1,000 1,800 180.00% Total Charges and Services 665,675$ 2,434$ 0.37% 2100 Total Police 665,675$ 2,434$ 0.37% 2150 Prosecution Charges and Services 101-420-2150-43045 Attorney Criminal 44,996 24,500 54.45% Total Charges and Services 44,996$ 24,500$ 54.45% 2150 Total Prosecution 44,996$ 24,500$ 54.45% 2220 Fire Personnel 101-420-2220-41010 Full-time Salaries 85,515 65,264 76.32% 101-420-2220-41030 Part-time Salaries 228,179 142,657 62.52% 101-420-2220-41035 Paid On Call Salaries #DIV/0! 101-420-2220-41210 PERA Contributions 39,180 23,523 60.04% 101-420-2220-41220 FICA Contributions 4,340 8,845 203.80% 101-420-2220-41230 Medicare Contributions 1,015 2,951 290.72% 101-420-2220-41300 Insurance 17,093 4,959 29.01% 101-420-2220-41325 Life Insurance 40 #DIV/0! 101-420-2220-41330 STD/LTD 176 #DIV/0! 101-420-2220-41510 Workers Compensation 26,481 31,635 119.46% Total Personnel 401,803$ 280,050$ 69.70% Materials and Supplies 101-420-2220-42000 Office Supplies 500 489 97.82% 101-420-2220-42080 EMS Supplies 1,200 236 19.67% 101-420-2220-42090 Fire Prevention 3,000 332 11.07% 101-420-2220-42120 Fuel, Oil and Fluids 8,000 8,058 100.72% 101-420-2220-42400 Small Tools & Equipment 22,675 19,683 86.80% Total Materials and Supplies 35,375$ 28,798$ 81.41% Charges and Services 101-420-2220-43050 Physicals 8,075 5,484 67.91% 101-420-2220-43150 Contract Services 1,000 #DIV/0! 101-420-2220-43180 Information Technology/Web #DIV/0! 101-420-2220-43185 IT Support #DIV/0! 101-420-2220-42002 IT Hardware #DIV/0! 101-420-2220-43190 Software Programs #DIV/0! 101-420-2220-43210 Telephone 4,200 2,539 60.44% 101-420-2220-43230 Radio 21,615 11,055 51.14% 101-420-2220-43310 Mileage 500 171 34.22%corrected allocation, 101-420-2220-43630 Insurance 8,549 7,195 84.16% 101-420-2220-43810 Utility 15,500 9,079 58.57% 101-420-2220-43840 Refuse 3,200 373 11.66% 101-420-2220-44010 Repairs/Maint Bldg 7,000 6,139 87.70% 101-420-2220-44040 Repairs/Maint Eqpt 25,896 32,274 124.63%greater than expected repairs to the fire vehicles 101-420-2220-44170 Uniforms 9,821 4,326 44.04% 101-420-2220-44330 Dues & Subscriptions 3,955 3,230 81.67% 101-420-2220-44350 Books 440 101-420-2220-44370 Conferences & Training 22,514 12,206 54.21% Total Charges and Services 131,265$ 95,069$ 72.43% Capital Outlay 101-480-8000-45500 Vehicle #DIV/0! 101-480-8000-45800 Equipment - - #DIV/0! 101-900-9000-47200 Transfer to Vehicle Replacement Fund - - #DIV/0! Total Capital Outlay -$ -$ #DIV/0! Miscellaneous 101-420-2220-44300 Miscellaneous 2,000 1,034 51.71% Total Miscellaneous 2,000$ 1,034$ 51.71% 2220 Total Fire 570,443$ 404,951$ 70.99% 2250 Fire Relief Charges and Services 101-420-2250-44920 Fire State Aid 47,000 - 0.00%Relief Assoc. pass through when revenue received Total Charges and Services 47,000$ -$ 0.00% 2250 Total Fire Relief 47,000$ -$ 0.00% CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 9 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments 2400 Building Inspection Personnel 101-420-2400-41010 Full-time Salaries 272,754 146,814 53.83%1 additional Bldg Insp in 2018 not filled 101-420-2400-41030 Part-time Salaries #DIV/0! 101-420-2400-41020 Overtime #DIV/0! 101-420-2400-41040 Temporary Employees #DIV/0! 101-420-2400-41210 PERA Contributions 20,457 9,795 47.88%1 additional Bldg Insp in 2018 not filled 101-420-2400-41220 FICA Contributions 16,911 7,886 46.63%1 additional Bldg Insp in 2018 not filled 101-420-2400-41230 Medicare Contributions 3,955 1,844 46.63%1 additional Bldg Insp in 2018 not filled 101-420-2400-41300 Insurance 53,002 7,122 13.44%1 additional Bldg Insp in 2018 not filled 101-420-2400-41325 Life Insurance 88 #DIV/0! 101-420-2400-41330 STD/LTD 352 #DIV/0! 101-420-2400-41510 Workers Compensation 2,149 2,567 119.46% Total Personnel 369,228$ 176,468$ 47.79% Materials and Supplies 101-420-2400-42000 Office Supplies 1,750 789 45.11% 101-420-2400-42030 Printed Forms 350 0.00% 101-420-2400-42120 Fuel, Oil and Fluids 3,600 - 0.00% Total Materials and Supplies 5,700$ 789$ 13.85% Charges and Services 101-420-2400-43030 Engineering 1,000 0.00% Computers #DIV/0! 101-420-2400-43180 Information Technology/Web 7,405 4,312 58.23% 101-420-2400-43185 IT Support #DIV/0! 101-420-2400-42002 IT Hardware #DIV/0! 101-420-2400-43190 Software Programs #DIV/0! 101-420-2400-43210 Telephone 2,500 2,391 95.64% 101-420-2400-43510 Legal Publishing #DIV/0! 101-420-2400-43630 Insurance 400 3,566 891.44%corrected allocation 101-420-2400-44040 Repairs/Maint Eqpt 1,000 221 22.12% 101-420-2400-44170 Uniforms 1,200 160 13.33% 101-420-2400-44330 Dues & Subscriptions 740 65 8.78% 101-420-2400-44350 Books 500 231 46.20% 101-420-2400-44370 Conferences & Training 4,825 1,415 29.33% Total Charges and Services 19,570$ 12,361$ 63.16% Capital Outlay 101-420-2400-45500 Vehicle 24,000 - 0.00%Moved from 2018 to 2019 Total Capital Outlay 24,000$ -$ 0.00% Miscellaneous 101-420-2400-44300 Miscellaneous 1,000 - 0.00% Total Miscellaneous 1,000$ -$ 0.00% 2400 Total Building Inspection 419,498$ 189,618$ 45.20% 2500 Emergency Communications Charges and Services 101-420-2500-43150 Contract Services 1,780 900 50.56% Total Charges and Services 1,780$ 900$ 50.56% 2500 Total Emergency Communications 1,780$ 900$ 50.56% 2700 Animal Control Charges and Services 101-420-2700-43150 Contract Services 7,725 6,027 78.02% Total Charges and Services 7,725$ 6,027$ 78.02% 2700 Total Animal Control 7,725$ 6,027$ 78.02% 3100 Streets Personnel 101-430-3100-41010 Full-time Salaries 321,079 291,989 90.94% 101-430-3100-41030 Part-time Salaries 7,507 #DIV/0! 101-430-3100-41020 Overtime 4,000 0.00%On call pay 101-430-3100-41040 Temporary Employees 9,360 0.00%Seasonals 101-430-3100-41210 PERA Contributions 24,081 21,945 91.13% 101-430-3100-41220 FICA Contributions 20,735 18,048 87.04% 101-430-3100-41230 Medicare Contributions 4,849 4,221 87.05% 101-430-3100-41300 Insurance 62,796 20,148 32.08% 101-430-3100-41325 Life Insurance 161 #DIV/0! 101-430-3100-41330 STD/LTD 555 #DIV/0! 101-430-3100-41600 Safety Clothing Allowance 971 160 16.47% 101-430-3100-41510 Workers Compensation 19,749 23,593 119.46%Payment made in Jan Total Personnel 467,620$ 388,326$ 83.04% Materials and Supplies 101-430-3100-42000 Office Supplies 800 367 45.84% 101-430-3100-42120 Fuel, Oil and Fluids 28,500 30,128 105.71% CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 10 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments 101-430-3100-42150 Operating Supplies 2,000 3,377 168.84% Shift between line items, corrected coding to correct line item, previously 44170 Uniforms Contract Service ROW #DIV/0! 101-430-3100-42210 Repair/Maint. Supplies 12,750 18,539 145.41%Truck tires $3064, cutting edges (snow plowing) 101-430-3100-42211 Repair/Maint. Supplies S&I #DIV/0! 101-430-3100-42240 Street Maintenance & Landscaping - Materials 20,000 19,768 98.84% 101-430-3120-42260 Street Signs 5,000 1,575 31.50% 101-430-3125-42290 Sand/Salt S&I 75,000 80,587 107.45% 101-430-3100-42400 Small Tools & Minor Equipment 8,000 3,065 38.31% 101-430-3100-44375 Personal Protection Equipment 2,800 685 24.45% Total Materials and Supplies 154,850$ 158,089$ 102.09% Charges and Services 101-430-3100-43030 Engineering Services 4,800 4,335 90.31% 101-430-3100-43090 Sealcoating & Crack Sealing 425,000 148,372 34.91% expected to be less due to rejection of mill and overlay and delay to 2019 101-430-3100-43150 Contract Services 24,500 9,109 37.18% 101-430-3100-43180 Information Technology/Web 877 #DIV/0! 101-430-3100-43185 IT Support #DIV/0! 101-430-3100-42002 IT Hardware #DIV/0! 101-430-3100-43190 Software Programs #DIV/0! 101-430-3100-43151 Snow Removal Contract Services #DIV/0! 101-430-3100-44050 Tree Program #DIV/0! 101-430-3100-43210 Telephone 7,800 4,570 58.59% 101-430-3100-43230 Radio 24,000 22,116 92.15% 101-430-3120-43510 Public Notices #DIV/0! 101-430-3100-43630 Insurance 19,000 17,740 93.37%corrected allocation 101-430-3100-43810 Utilities 52,000 45,188 86.90% 101-430-3100-43811 Street Lights #DIV/0! 101-430-3100-43840 Refuse 3,000 2,987 99.57% 101-430-3100-44010 Repairs/Maint Bldg.21,000 27,619 131.52%new garage doors/openers at PW 101-430-3100-44030 Repairs/Maint Imp Other Than Bldg.1,500 2,330 155.30% 101-430-3100-44040 Repairs/Maint Equip 22,000 18,315 83.25% 101-430-3100-44041 Repairs/Maint Equip S&I 12,000 0.00% 101-430-3100-44130 Equipment Rental 2,000 2,500 125.00% 101-430-3100-44170 Uniforms 7,500 5,472 72.95% 101-430-3100-44330 Dues & Subscriptions 600 661 110.15% 101-430-3100-44370 Conferences & Training 4,800 1,312 27.32% 101-430-3100-44380 Clean-up Days - - #DIV/0! Total Charges and Services 631,500$ 313,501$ 49.64% Capital Outlay Transfer to Vehicle Replacement Fund #DIV/0! 101-430-3100-45500 Capital Purchases 145,000 36,045 24.86% Total Capital Outlay 145,000$ 36,045$ 24.86% Miscellaneous 101-430-3100-44300 Miscellaneous 1,800 365 20.28% Total Miscellaneous 1,800$ 365$ 20.28% 3100 Total Streets 1,400,770$ 896,327$ 63.99% 5200 Parks & Recreation Personnel 101-450-5200-41010 Full-time Salaries 99,036 29,437 29.72%Vacant positions 101-450-5200-41030 Part-time Salaries 9,759 #DIV/0! 101-450-5200-41020 Overtime #DIV/0! 101-450-5200-41040 Temporary Employees 28,080 0.00%Seasonal Workers/Park Summer-Ice Rink Winter 101-450-5200-41210 PERA Contributions 7,428 2,378 32.01%Vacant positions 101-450-5200-41220 FICA Contributions 7,857 2,379 30.27%Vacant positions 101-450-5200-41230 Medicare Contributions 1,843 556 30.19%Vacant positions 101-450-5200-41300 Insurance 18,481 1,773 9.59%Vacant positions 101-450-5200-41325 Life Insurance 17 #DIV/0! 101-450-5200-41330 STD/LTD 59 #DIV/0! 101-450-5200-41600 Safety Clothing Allowance 236 0.00% 101-450-5200-41420 Unemployment Benefits #DIV/0! 101-450-5200-41510 Workers Compensation 7,419 22,078 297.59%Payment made in Jan Total Personnel 170,380$ 68,436$ 40.17% Materials and Supplies 101-450-5200-42000 Office Supplies 800 319 39.86% 101-450-5200-42120 Fuel, Oil and Fluids #DIV/0! 101-450-5200-42150 Operating Supplies 1,000 836 83.57% 101-450-5200-42160 Chemicals 2,000 579 28.94% 101-450-5200-42210 Repair/Maint. Supplies 7,000 3,061 43.73% 101-450-5200-42230 Building Repair Supplies 500 43 8.66% 101-450-5200-42250 Landscaping Materials #DIV/0! 101-450-5200-42400 Small Tools & Minor Equipment 2,500 3,198 127.91% Total Materials and Supplies 13,800$ 8,035$ 58.23% Charges and Services 101-450-5200-43150 Contracted Services 13,000 35,134 270.26%due to contracting out mowing 101-450-5200-43185 IT Support #DIV/0! CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 11 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments 101-450-5200-42002 IT Hardware #DIV/0! 101-450-5200-43190 Software Programs #DIV/0! 101-450-5200-43210 Telephone 1,200 619 51.56% 101-450-5200-43510 Public Notices #DIV/0! 101-450-5200-43630 Insurance 5,000 5,403 108.06%corrected allocation 101-450-5200-43810 Utilities 10,500 5,455 51.95% 101-450-5200-43840 Refuse 1,000 1,626 162.55% 101-450-5200-44010 Repairs/Maint Bldg 2,800 1,875 66.97% 101-450-5200-44030 Repairs/Maint Imp Not Bldgs 3,200 1,177 36.79% 101-450-5200-44040 Repairs/Maint Eqpt 3,200 4,030 125.92% 101-450-5200-44120 Rentals - Buildings 7,000 3,624 51.77% 101-450-5200-44170 Uniforms 100 0.00% 101-450-5200-44301 Events 500 482 96.35%Tree Give Away 101-450-5200-44302 Lakes 15,000 5,000 33.33%Grant to treat Invasive Species 101-450-5200-44370 Conferences & Training 1,200 1,195 99.58% 101-450-5200-44130 Equipment Rental 1,000 325 32.45% 101-450-5200-44375 Personal Protection Equipment 800 806 100.80% Total Charges and Services 65,500$ 66,750$ 101.91% Capital Outlay Transfer to Vehicle Replacement Fund #DIV/0! 101-5200-5200-45500 Capital Purchases 25,000 - 0.00%purchased in Oct Total Capital Outlay 25,000$ -$ 0.00% Miscellaneous 101-450-5200-44300 Miscellaneous 1,200 505 42.06% Total Miscellaneous 1,200$ 505$ 42.06% 5200 Total Parks & Recreation 275,880$ 143,726$ 52.10% 9000 Transfers Transfers 101-900-9000-47200 Transfer to Washington County (Library)#DIV/0! 101-900-9000-47200 Transfer to Vehicle Replacement Fund #DIV/0! 101-900-9000-47200 Transfer to Vehicle Replacement Fund - - #DIV/0! Total Transfers -$ -$ #DIV/0! 9000 Total Transfers -$ -$ #DIV/0! Total General Fund Expenditures:4,670,734$ 2,628,219$ 56.27% Total Gen Fund Revs. Over/(Under) Expenditures:(194,000)$ 812,381$ -418.75%Use of Fund Balance if negative CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 12 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments 601 Water Fund Water Fund Revenues: 601-000-0000-33422 PERA Pension Revenue #DIV/0! 601-000-0000-33426 Miscellaneouse State Grants #DIV/0! 601-000-0000-36100 Special Assessments 111,077 23,485 21.14%1st half July, 2nd half Dec 601-000-0000-36200 Miscellaneouse 82 601-000-0000-36205 Refunds and Reimbursements #DIV/0! 601-000-0000-36210 Interest on Investments 20,000 0.00% 601-000-0000-37100 Water Sales 597,769 414,918 69.41%recorded as payments received, only reflects 1st quarter 601-000-0000-37120 Bulk Water 2,000 1,122 56.12% 601-000-0000-37130 Water Lat Benefit Fee 11,600 #DIV/0! 601-000-0000-39250 Contribution of Capital Assets #DIV/0! 601-000-0000-37140 Water Access Revenue 960,000 778,000 81.04% 601-000-0000-37150 Water Connections - Municipal 320,000 431,000 134.69% 601-000-0000-37170 Meter Sales 87,500 90,897 103.88% 601-000-0000-37180 Tower Rent - - #DIV/0! 601-000-0000-39200 Transfer In - - #DIV/0! Total Water Fund Revenues:2,098,346$ 1,751,105$ 83.45% Water Fund Expenses: Personnel 601-494-9400-41010 Full-time Salaries 101,194 83,283 82.30% 601-494-9400-41030 Part-time Salaries #DIV/0! 601-494-9400-41020 Overtime 4,000 0.00%On call pay 601-494-9400-41040 Temporary Employees #DIV/0! 601-494-9400-41210 PERA Contributions 7,590 6,240 82.21% 601-494-9400-41220 FICA Contributions 6,497 4,941 76.05% 601-494-9400-41230 Medicare Contributions 1,525 1,155 75.77% 601-494-9400-41300 Insurance 21,743 6,556 30.15% 601-494-9400-41325 Life Insurance 79 #DIV/0! 601-494-9400-41330 STD/LTD 184 #DIV/0! 601-494-9400-41301 Unemployment Insurance 683 0.00% 601-494-9400-41600 Safety Clothing Allowance 193 0.00% 601-494-9400-41510 Workers Compensation 5,884 7,744 131.61% Total Personnel 149,309$ 110,181$ 73.79% Materials and Supplies 601-494-9400-42000 Office Supplies 800 321 40.15% 601-494-9400-42120 Fuel, Oil and Fluids #DIV/0! 601-494-9400-42030 Printed Forms 750 167 22.33% 601-494-9400-42150 Operating Supplies 1,000 303 30.33% 601-494-9400-42160 Chemicals 13,000 5,461 42.01% 601-494-9400-42210 Repair/Maint. Supplies 26,000 9,098 34.99% 601-494-9400-42270 Utility System Maintenance 647 601-494-9400-42300 Water Meters & Supplies 132,000 138,582 104.99% 601-494-9400-44375 Personal Protective Equipment 800 411 51.33% 601-494-9400-42400 Small Tools & Minor Equipment 8,300 6,002 72.32% Total Materials and Supplies 182,650$ 160,994$ 88.14% Charges and Services 601-494-9400-43030 Engineering Services 20,000 9,454 47.27% 601-494-9400-43040 Legal Services 155,000 33,260 21.46% 601-494-9400-43010 Audit Services #DIV/0! 601-494-9400-43150 Contract Services 47,400 21,741 45.87% 601-494-9400-43185 IT Support 37,133 18,781 50.58% 601-494-9400-42002 IT Hardware #DIV/0! 601-494-9400-43190 Software Programs #DIV/0! 601-494-9400-43210 Telephone 800 648 80.95% 601-494-9400-44377 Credit Card Fees #DIV/0! 601-494-9400-43220 Postage 2,000 9 0.46% 601-494-9400-43310 Mileage 119 #DIV/0! 601-494-9400-43610 Insurance 12,000 7,981 66.51%corrected allocation 601-494-9400-43810 Electric Utility 45,000 52,080 115.73% 601-494-9400-43820 Water Utility - 23,281 #DIV/0!City of Oakdale 601-494-9400-44030 Repairs\Maint Imp Not Bldgs 20,000 34,878 174.39% gate valves and a hydrant at Well/Tower #1, to be reimbursed by MPCA 601-494-9400-44040 Repairs/Maint. Equip.8,000 3,443 43.03% 601-494-9400-44050 Repairs\Maint Imp Bldgs 2,000 33,391 1669.55%Generator will be reimbursed by MPCA 601-494-9400-44150 Equipment Rental 1,000 0.00% 601-494-9400-44170 Uniforms #DIV/0! 601-494-9400-44330 Dues & Subscriptions #DIV/0! 601-494-9400-44370 Conferences & Training 2,000 707 35.35% Total Charges and Services 352,333$ 239,772$ 68.05% Capital Outlay 601-494-9400-45300 Improvments Other Than Bldgs 137,500 52,826 38.42% Total Capital Outlay 137,500$ 52,826$ 38.42% Miscellaneous and Non-operating 601-494-9400-43320 Depreciation Expense #DIV/0! 601-494-9400-44300 Miscellaneous 2,000 712 35.60% 601-494-9400-46010 Bond Principal 710,000 0.00% CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 13 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments 601-494-9400-46110 Bond Interest 300,775 146,193 48.61% 601-494-9400-46200 Fiscal Agent Fees - Bond Payments 856 495 57.83% 601-494-9400-46250 Fiscal Agent Fees - Bond Issuance #DIV/0! 601-494-9400-46220 Deferred Charges Amort #DIV/0! 601-494-9400-46300 Bond Issuance Costs #DIV/0! 601-494-9400-47200 Transfer Out - - #DIV/0! Total Misc. and Non-operating 1,013,631$ 147,400$ 14.54% Total Water Fund Expenses:1,835,423$ 711,172$ 38.75% Total Water Fund Revs. Over/(Under) Expenses:262,923$ 1,039,932$ 395.53% CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 14 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments 602 Sewer Fund Sewer Fund Revenues: 602-000-0000-33422 PERA Pension Revenue #DIV/0! 602-000-0000-36100 Special Assessments 77,874 209,731 269.32%1st half July, 2nd half Dec 602-000-0000-36210 Interest on Investments 20,000 0.00% 602-000-0000-37200 Sewer Sales 247,599 145,094 58.60%recorded as payments received, only reflects 1st quarter 602-000-0000-37220 SAC Early Pay discount/revenue 5,800 5,666 97.69% 602-000-0000-37230 Sewer Lat Benefit Fee 25,500 0.00% 602-000-0000-39250 Contribution of Capital Assets #DIV/0! 602-000-0000-37240 Sewer Connecton Fee Revenue (SAC)883,200 661,000 74.84% 602-000-0000-37250 Sewer Connection Fees Regional - 596,294 #DIV/0!Pass Thru 602-000-0000-37260 Sewer Connection Fees Municipa 345,500 433,500 125.47% Total Sewer Fund Revenues:1,605,473$ 2,051,285$ 127.77% Sewer Fund Expenses: Personnel 602-495-9450-41010 Full-time Salaries 62,250 23,180 37.24% 602-495-9450-41030 Part-time Salaries 227 #DIV/0! 602-495-9450-41020 Overtime 4,000 0.00%On call pay 602-495-9450-41040 Temporary Employees #DIV/0! 602-495-9450-41210 PERA Contributions 4,669 1,748 37.43% 602-495-9450-41220 FICA Contributions 4,058 1,389 34.23% 602-495-9450-41230 Medicare Contributions 961 325 33.80% 602-495-9450-41300 Insurance 10,744 1,696 15.78% 602-495-9450-41325 Life Insurance 25 #DIV/0! 602-495-9450-41330 STD/LTD 62 #DIV/0! 602-495-9450-41600 Safety Clothing Allowance #DIV/0! 602-495-9450-41301 Unemployment Insurance 342 0.00% 602-495-9450-41510 Workers Compensation 3,274 4,626 141.29% Total Personnel 90,298$ 33,277$ 36.85% Materials and Supplies 602-495-9450-42270 Repair/Maint. Supplies 4,000 0.00% 602-495-9450-42000 Office Supplies 800 1,350 168.80% 602-495-9450-42030 Printed Forms 167 602-495-9450-42120 Fuel, Oil and Fluids #DIV/0! 602-495-9450-42150 Operating Suppies 1,000 332 33.18% 602-495-9450-42270 Repair/Maint. Supplies (236) 602-495-9450-44375 Personal Protective Equipment 800 702 87.71% 602-495-9450-42400 Small Tools & Minor Equipment 5,500 2,437 44.32% Total Materials and Supplies 12,100$ 4,753$ 39.28% Charges and Services 602-495-9450-43030 Engineering Services 20,000 3,495 17.48% 602-495-9450-43010 Audit Services #DIV/0! 602-495-9450-43150 Contract Services 21,400 19,886 92.92% 602-495-9450-43185 IT Support 33,533 19,756 58.91% 602-495-9450-42002 IT Hardware #DIV/0! 602-495-9450-43190 Software Programs #DIV/0! 602-495-9450-43210 Telephone 1,500 1,021 68.08% 602-495-9450-44377 Credit Card Fees #DIV/0! 602-495-9450-43220 Postage 1,175 0.00% 602-495-9450-43310 Mileage - #DIV/0! 602-495-9450-43610 Insurance 2,000 3,187 159.37%corrected allocation 602-495-9450-43810 Electric Utility 5,500 7,300 132.73% 602-495-9450-43820 Sewer Utility - Met Council 92,140 69,105 75.00% 602-495-9450-44040 Repairs/Maint. Equip.4,500 3,523 78.28% 602-495-9450-44150 Equipment Rental 1,000 0.00% 602-495-9450-44170 Uniforms #DIV/0! 602-495-9450-44030 Repairs\Maint Imp Not Bldgs 1,200 0.00% 602-495-9450-44370 Conferences & Training 2,000 863 43.15% Total Charges and Services 185,948$ 128,136$ 68.91% Capital Outlay 602-495-9450-45300 Improvements Other Than Bldgs 85,000 81,578 95.97% Total Capital Outlay 85,000$ 81,578$ 95.97% Miscellaneous and Non-operating 602-495-9450-43320 Depreciation Expense - #DIV/0! 602-495-9450-44300 Miscellaneous Expenses 300 - 0.00% 602-495-9450-46010 Bond Principal 275,000 0.00% 602-495-9450-46110 Bond Interest 195,324 93,452 47.84% 602-495-9450-46220 Deferred Charges Amort #DIV/0! 602-495-9450-46300 Bond Issuance Costs #DIV/0! 602-495-9450-46250 Fiscal Agent Fees #DIV/0! 602-495-9450-47200 Transfer Out - - #DIV/0! Total Misc. and Non-operating 470,624$ 93,452$ 19.86% Total Sewer Fund Expenses:843,970$ 341,196$ 40.43% Total Sewer Fund Revs. Over/(Under) Expenses:761,503$ 1,710,088$ 224.57% CITY OF LAKE ELMO 2018 Budget Jan - Jun Financials 15 2018 2018 2018 Account Number Description Adopted YTD - Sep 2018 Used Comments 603 Storm Water Fund Storm Water Fund Revenues: 603-000-0000-33422 PERA Pension Revenue #DIV/0! 603-000-0000-36100 Special Assessments 20,674 #DIV/0! 603-000-0000-36210 Interest on Investment 7,000 0.00% 603-000-0000-39250 Contribution of Capital Assets #DIV/0! 603-000-0000-36232 Developer Contributions #DIV/0! 603-000-0000-37300 Surface Water Utility Sales 283,587 201,539 71.07% 603-000-0000-34113 SW Review Fee Revenue 29,375 29,088 99.02% Total Storm Water Fund Revenues:319,962$ 251,301$ 78.54% Storm Water Fund Expenses: Personnel 603-496-9500-41010 Full-time Salaries 34,273 13,086 38.18% 603-496-9500-41030 Part-time Salaries #DIV/0! 603-496-9500-41020 Overtime #DIV/0! 603-496-9500-41040 Temporary Employees #DIV/0! 603-496-9500-41210 PERA Contributions 2,570 982 38.20% 603-496-9500-41220 FICA Contributions 2,099 770 36.71% 603-496-9500-41230 Medicare Contributions 497 180 36.26% 603-496-9500-41300 Insurance 6,275 1,748 27.86% 603-496-9500-41325 Life Insurance 16 #DIV/0! 603-496-9500-41330 STD/LTD 28 #DIV/0! 603-496-9500-41600 Safety Clothing Allowance 53 0.00% 603-496-9500-41301 Unemployment Insurance 342 0.00% 603-496-9500-41510 Workers' Compensation 1,361 1,626 119.46% Total Personnel 47,470$ 18,437$ 38.84% Materials and Supplies 603-496-9500-42000 Office Supplies 800 148 18.56% 603-496-9500-42120 Fuel, Oil and Fluids #DIV/0! 603-496-9500-42030 Printed Forms 167 #DIV/0! 603-496-9500-42270 Repair/Maint. Maint Supplies 2,000 315 15.75% 603-496-9500-42150 Operating Supplies 1,000 38 3.79% 603-496-9500-44375 Personal Protective Equipment 800 411 51.33% 603-496-9500-42400 Small Tools & Minor Equipment 3,500 2,306 65.87% Total Materials and Supplies 8,100$ 3,385$ 41.79% Charges and Services 603-496-9500-43030 Engineering Services 20,000 2,170 10.85% 603-496-9500-43010 Audit Services #DIV/0! 603-496-9500-43150 Contract Services 17,200 5,709 33.19%Financial Consultant Jan-May 603-496-9500-43185 IT Support 15,500 0.00% 603-496-9500-42002 IT Hardware #DIV/0! 603-496-9500-43190 Software Programs #DIV/0! 603-496-9500-43210 Telephone #DIV/0! 603-496-9500-44377 Credit Card Fees #DIV/0! 603-496-9500-43220 Postage 2,000 0.00% 603-496-9500-43610 Insurance 1,500 5,001 333.42%corrected allocation 603-496-9500-44010 Street Sweeping 25,000 13,986 55.94% 603-496-9500-44040 Repairs/Maint Equip 1,000 99 9.87% 603-496-9500-44030 Repairs/Maint Not Bldg 3,000 0.00% 603-496-9500-44150 Equipment Rental 1,000 0.00% 603-496-9500-44170 Uniforms #DIV/0! 603-496-9500-44370 Conferences & Training 2,500 985 39.40% Total Charges and Services 88,700$ 27,950$ 31.51% Capital Outlay 603-496-9500-45300 Improvements Other Than Bldgs 40,000 - 0.00% Total Capital Outlay 40,000$ -$ 0.00% Miscellaneous and Non-operating 603-496-9500-43320 Depreciation Expense #DIV/0! 603-496-9500-44300 Miscellaneous Expenses 2,000 666 33.30% 603-496-9500-46010 Bond Principal 160,000 0.00% 603-496-9500-46110 Bond Interest 58,294 28,138 48.27% 603-496-9500-46220 Deferred Charges Amort #DIV/0! 603-496-9500-46200 Fiscal Agent Fees #DIV/0! 603-496-9500-46300 Bond Issuance Costs - - #DIV/0! Total Misc. and Non-operating 220,294$ 28,804$ 13.08% Total Storm Water Fund Expenses:404,564$ 78,575$ 19.42% Total Storm Water Fund Revs. Over/(Under) Expenses:(84,602)$ 172,726$ -204.16% STAFF REPORT DATE: November 7, 2018 CONSENT ITEM #: 4 AGENDA ITEM: Wildflower 1st Addition – Approve Release of Warranty Security for Public Sanitary Sewer and Watermain SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Ben Prchal, City Planner Rob Weldon, Public Works Director ISSUE BEFORE COUNCIL: Should the City Council approve release of warranty security for public sanitary sewer and watermain for the Wildflower 1st Addition development? PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to reduce the development security in accordance with the development agreement for the Wildflower at Lake Elmo 1st Addition. The public sanitary sewer and watermain in Wildflower 1st Addition development was completed and accepted by the City on February 16, 2016 and the 2-year warranty period was initiated. Twenty-five percent (25%) of the original security, or $268,418, was retained through the 2-year warranty period for watermain and sanitary sewer. A warranty walk-through was completed by City staff in December 2017 and all warranty punch list items have since been addressed by the Developer. With the release of the 2- year warranty security for sanitary sewer and watermain the overall development security may be reduced as follows: Current Security Amount Proposed Security Amount 1. Wildflower 1st Addition: $1,047,708 $779,290 FISCAL IMPACT: Release of the warranty security brings the public sanitary sewer and watermain portion of the project to a close. The operation and maintenance of the sanitary sewer and watermain becomes the responsibility of the City going forward. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, approve the release of warranty security for public sanitary sewer and watermain in the Wildflower 1st Addition development resulting in a reduction in overall security as detailed in the respective worksheet. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve the security reduction for the Wildflower at Lake Elmo 1st Addition development as detailed in the respective Security Reduction Worksheet”. ATTACHMENTS: 1. Security Reduction Worksheet – Wildflower 1st Addition. WILDFLOWER AT LAKE ELMO 1ST ADDITION Time of Performance:  November 30, 2016 DEVELOPMENT AGREEMENT AMOUNTS CATEGORY CONSTRUCTION 125% REMARKS #1 #2 #3 #4 #5 #6 Grading $116,000 NA Covered by Site Grading Agreement $116,000 Sanitary Sewer $386,885 $483,606 100%$241,803 $120,902 $120,902 Watermain $472,052 $590,065 100%$295,033 $147,516 $147,516 Streets $916,819 $1,146,024 75%$274,539 $584,978 Surface Water Facilities $509,946 $637,433 75%$318,716 $159,358 Erosion Control NA NA Covered by Site Grading Agreement Sidewalks/Trails $220,838 $276,048 75%$207,036 Street Lighting NA NA By Xcel Energy Street Signs and Traffic Control Signs $9,950 $12,438 75%$9,328 Landscaping $200,000 $250,000 Tree Preservation and Restoration $23,675 $29,594 75%$22,195 Wetland Mitigation and Buffers NA NA LOC Through VBWD Monuments $6,000 $7,500 75%$5,625 Miscellaneous Facilities NA NA Record Drawings $6,500 $8,125 75%$6,094 TOTALS $2,752,665 $3,440,831 RELEASED AMOUNTS:$116,000 $1,130,091 $268,418 $744,337 $250,278 $268,418 CUMMULATIVE AMOUNTS:$116,000 $1,246,091 $1,514,509 $2,258,846 $2,509,123 $2,777,541 SECURITY AMOUNT REMAINING:$3,440,831 $2,310,740 $2,042,322 $1,297,986 $1,047,708 $779,290 DATE:10/29/2015 12/15/2015 2/16/2016 9/7/2016 12/5/2017 11/7/2018 REDUCTIONS STAFF REPORT DATE: November 7, 2018 CONSENT ITEM #: 5 AGENDA ITEM: Approve Second Amendment to MnDOT Agreement #03330 to extend contract expiration for the State Highway 36 South Frontage Road Study SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the second amendment to MNDOT Agreement #03330 to extend the contract expiration for the State Highway 36 South Frontage Road Study? BACKGROUND AND PROPOSAL DETAILS/ANALYSIS: In April 2013 the City of Lake Elmo entered into an Agreement with MnDOT to receive federal funding to complete preliminary engineering work to develop a preferred future alignment of a south frontage road and study approach alternatives to State Highway 36. The original agreement called for a five-year study with an expiration of April 2018. In December 2017 an amendment to the agreement was approved to extend the expiration to December 31, 2018. Included in your packet is a resolution and a copy of the second amendment to the agreement. The amendment extends the termination until June 30, 2019. Staff is requesting the additional time to complete the final revisions as requested by MnDOT and Washington County and to finalize the Study deliverables. FISCAL IMPACT: NA. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, approve a resolution, thereby approving the second amendment to MnDOT Agreement #03330 to extend the contract expiration for the State Highway 36 South Frontage Road Study. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution No. 2018-124 approving the second amendment to MnDOT Agreement #03330 to extend the contract expiration for the State Highway 36 South Frontage Road Study”. ATTACHMENTS: 1. Resolution Approving the Second Amendment to MnDOT Agreement #03330. 2. Amendment #2 to MnDOT Agreement #03330. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2018-XXX A RESOLUTION APPROVING THE SECOND AMENDMENT TO MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT NO. 03330 WHEREAS, in April 2013, the City of Lake Elmo received a grant in the amount of 80% of the total project agreement costs of $80,000, to study roadway approach alternatives along State Highway 36 between Hilton Trail and Manning Avenue; and WHEREAS, said grant funds were originally set to expire in April 2018; and WHEREAS, in December 2017 MnDOT and the City of Lake Elmo Amended the Agreement to extend the expiration of funds until December 31, 2018; and WHEREAS, the City of Lake Elmo is requesting a second amendment to the agreement to extend the expiration of funds until June 30, 2019. NOW THERFORE, IT IS RESOLVED, that pursuant to Minnesota Statute Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City of Lake Elmo to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, that the Mayor and the City Clerk are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 03330”, a copy of which said agreement was before the City Council and which is made part hereof by reference. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTIETH DAY OF NOVEMBER, 2018. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk STAFF REPORT DATE: November 7, 2018 CONSENT #6 AGENDA ITEM: Lake Olson and Demontreville Grant Request SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: Included in the 2018 budget were funds for matching grants to the recreational lakes for water quality improvements like treating invasive species. This funding represents a 50% match, up to the maximum amount of $5,000 per lake. A match is required by the Lake Associations and any grant amounts received would not be included as part of the Lake Association match amounts. ISSUE BEFORE COUNCIL: Does Council approve the grant request from the Lake Olson and Demontreville Association? PROPOSAL: The Lake Olson and Demontreville Association has submitted an application for matching grant funding to treat Eurasian Milfoil this summer. A copy of their application is included in your packet. While the grant request is for $5,000 staff is recommending approval of $3,776.90 as that would be equivalent to the amount paid by the lake association after netting our grants. Again, this is intended to be a matching grant; not replace the funding providing by the lake associations. FISCAL IMPACT: $3,776.90 from the budgeted $15,000 ($10,000 remaining after Lake Jane grant approved in July). The proposed amount is the match after subtracting for the grant from Washington County. OPTIONS: 1) Approve $3,776.90 for Lake Olson and Demontreville Association Eurasian Milfoil Treatment 2) Approve a different amount for Lake Olson and Demontreville Association Eurasian Milfoil Treatment 3) Do not approve any funding for Lake Olson and Demontreville Association Eurasian Milfoil Treatment RECOMMENDATION: If removed from the consent agenda: “Motion to approve the Lake Olson and Demontreville Association lake improvement grant request of $3,776.90 ATTACHMENTS: • Lake Olson and Demontreville Association request • 2018 Treatment Report …preserve, protect, and improve water and shoreline health Lake Demontreville Olson Association 2018 EWM Treatment Program Executive Summary The Lake Demontreville and Olson Association worked with Washington County, Minnesota Department of Natural Resources, Valley Branch Watershed District, University of Minnesota Aquatic Invasive Research Center and PLM Lake and Land Management Inc. to create a Eurasian Water Milfoil (EWM) treatment program for 2018. This plan consisted of pretreatment lake delineation surveys, resident shoreline surveys and herbicide applications to selected mid -lake high-density EWM concentrations and shoreline areas for residents. The primary goal of the 2018 program was to provide seasonal relief from EWM surface matting enabling all residents unobstructed recreational use of the lakes. The herbicide applications we re applied on June 19th with results clearly visible within two weeks. Th e treatment program had excellent results inside treatment areas and extending across most all of the lakes. The results were similar to the 2017 program using 2-4D at a fraction of the cost. It also has not had an impact on native specie s. The natives are strong and the diversity remains wide. History: Eurasian Water Milfoil (EWM), a non-native invasive aquatic plant, was discovered in Lake Demontreville in 2008. Small spot treatments were applied in 2009 and EWM was not found again until 2011. By 2014 it had spread to Lake Olson and increased in density on Lake Demontreville. Over the next several years, the LDO made many attempts to gather funding for EWM treatment but was unsuccessful do to permitting and having matching funds available. The LDO obtained grant money in 2015-2016 that was used along with LDO member contributions for a mid-lake treatment providing seasonal relief. In 2017 grants and membership contributions were used for mid -lake treatment and the resident shoreline treatment was coordinated with mid -lake to increase effectiveness, it was a great success. For the 2018 treatment program the LDO, along with the DNR and PLM changed the herbicide from 2 -4D to Diquat and again combined the treatments for increased effectiveness. The treatment has provided excellent seasonal relief with hopes for possible multi-year effects. Organization support and funding: - Washington County - Valley Branch Watershed District - MN DNR - Washington County Conservation District - City of Lake Elmo - Barr Engineering - PLM Lake and Land Management 2018 EWM Treatment plan: Working with the DNR, Barr engineering and others, the LDO developed a plan to treat the EWM in the in both lakes using Diquat. This treatment builds off the previous year’s success of applying both mid -lake and shoreline treatments the same day for increased herbicide concentration. …preserve, protect, and improve water and shoreline health Treatment Application: PLM provided the mid-lake and dockside treatment application on June 19st with a single boat. The Mid-Lake was treated first with the shoreline application immediately following. Diquat was used this year as the herbicide as it allows for the mixing of copper sulfate in the same tank so it could be applied to the shorelines simultaneously. Diquat is also a much more concentrated herbicide which allowed PLM to transport all the herbicide in the boat at once increasing application efficiency. Results: Observations one week after treatment showed all EWM laying down on the bottom , and, in some of the deeper areas, it was falling over. Two weeks after treatment EWM could only be found on the bottom , brown and lifeless, starting to decay; this result included areas around the lake outside of the treatment zones. Six weeks later, we have yet to notice any surface matting or trouble areas. Some EWM can be detected in shallow areas amongst the lily pads but no troublesome growth in treated areas. We thank the City of Lake Elmo, the Valley Branch Watershed District, Washington County and the DNR along with residents who contributed to the LDO for sponsoring the cost of the mid- lake treatment. Application data and maps and photos Lake Delineation Surveys The following two pages contain the delineation surveys for both lakes. The red dots represent the EWM density and are used to select the highest concentrations of EWM for treatment. The DNR only authorizes 15% of the littoral area of the lakes to be treated including the shoreline treatment areas. When selecting the locations to treat, we first must deduct the area residents treat along their shorelines. We then take the remaining allowed treatable area and focus on the highest EWM concentrations and the potential impact on the lakes that would prevent or hamper use by all residents. Application Treatment Tracks This map of Lakes Demontreville and Olson show the exact location of the boat while it is applying the h erbicide to the DNR approved treatment areas. Resident Shoreline Treatment Maps These maps display the shoreline footage treated for each property. This data is important when calculating herbicide concentrations and mixing around the lakes. Treatment Area Photos Before and after photos of treatment areas were taken prior to treatment and approximately 3 weeks following. Note: not all areas were photographed due to weather, lighting and various conditions that affect capturing the images. …preserve, protect, and improve water and shoreline health Lake Demontreville Delineation Survey …preserve, protect, and improve water and shoreline health Lake Olson Delineation Survey Application Treatment Tracks …preserve, protect, and improve water and shoreline health …preserve, protect, and improve water and shoreline health LDO Resident Shoreline Treatment Map …preserve, protect, and improve water and shoreline health 2018 Lake Demontreville & Olson Treatment Photos Area A Pre-Treatment Area A Post Treatment Area B Pre-treatment Area B Post Treatment Area C Pre-Treatment Area C Post treatment …preserve, protect, and improve water and shoreline health 2018 Lake Demontreville & Olson Treatment Photos Area C2 Pre-Treatment Area C2 Post treatment Area D Pre-treatment Area D Post Treatment Area D2 Pre-treatment Area D2 Post Treatment …preserve, protect, and improve water and shoreline health 2018 Lake Demontreville & Olson Treatment Photos Area E Pre-treatment Area E Post Treatment Area F Pre-treatment Area F Post Treatment Area H Pre-treatment Area H Post Treatment …preserve, protect, and improve water and shoreline health 2018 Lake Demontreville & Olson Treatment Photos Area I Pre-treatment Area I Post Treatment Area J Pre-treatment Area J Post Treatment Area K Pre-treatment Area K Post Treatment …preserve, protect, and improve water and shoreline health 2018 Lake Demontreville & Olson Treatment Photos Area M Pre-treatment Area M Post Treatment Area N Pre-treatment Area N Post Treatment Link Lavey LDO President link.lavey@gmail.com 612-845-8011 …preserve, protect, and improve water and shoreline health STAFF REPORT DATE: 11/7/2018 ITEM # 7 TO: City Council FROM: Rob Weldon, Public Works Director AGENDA ITEM: Sidewalk Snow Removal REVIEWED BY: Kristina Handt, City Administrator BACKGROUND: As part of the City Council Workshop held on June 12, 2018 staff was directed to look into contractor cost associated with snow removal from sidewalks that have been added to residential areas as a result of city infrastructure improvements. ISSUE BEFORE COUNCIL: Should the City Council amend the Snow and Ice Control Policy to reflect the City’s responsibility for removing snow on some sidewalks? If so, should the City seek quotes and contract out that work? PROPOSAL DETAILS/ANALYSIS: If approved by council the city would be responsible for removing snow from the following residential sidewalks: •30th St. N - between Lisbon Ave N. and Lake Elmo Ave N. •Lake Elmo Ave. N - between 30th St. N and Upper 33rd St. N •Lake Elmo Ave. N – between 36th St N and Stillwater Blvd N (CSAH 14) The above mentioned sidewalk areas equated to approx. 5200 LF or just under 1 mile. Snow removal will be conducted after 2” of snow is accumulated on the sidewalk. This amount can be in a single snow fall or after several minor snow falls. Also, if this change in service is approved by City Council the Snow and Ice Control Policy must amended to include the additional service that would be provided by the city. There was also discussion at previous work session about completing the work with Public Works staff and purchasing additional equipment or contracting the service out. At its current staffing level Public Works cannot take on either additional task. During a snow event, Public Works operates 6 plow trucks, 1 loader and 2 pickups with a staff of 9 including the Director, to clear snow from streets, cul-de-sacs and parking lots. Following a snow event, the current staff conducts maintenance of vehicles, additional plowing and salting for 1-2 days. Along with these activities, there is backlog of utility maintenance items that need to be completed due to entire staff involvement in plowing streets. FISCAL IMPACT: Contracted Services: Cost of snow removal is based on a linear foot charge of $.05 - $.10/LF. These costs are rough averages and quotes would need to be obtained for actual costs. Using a multiplier of 18 (three Page 2 year average of how many times PW plows 2+ inches of snow) and the high cost of $.10LF the minimal cost for sidewalk snow removal would be approx. $10,000. Staff and Equipment (In House Service): Sidewalk snow removal equipment – approx. $74,000; Part-time staff sidewalks – approx. $6,000 ($18/hr x 16hrs x 20 events) for a total of $80,000 up front and $6,000 each year thereafter. In order to remove snow from sidewalks the following equipment is needed. • Additional Skid Loader w/2 speed transmission & winter tires $55,000 • 60” power broom $ 6,000 • 72” v-plow for Tool Cat/Skid Loader $4,160.00 • 72” snow blower for Tool Cat/Skid Loader $ $7,245.00 • Truck loading chute (if downtown snow removal is desired) $1,535.00 OPTIONS: 1) Amend Snow and Ice Control Policy and authorize staff to obtain quotes for sidewalk snow removal. 2) Amend Snow and Ice Control Policy and authorize staff to advertise for part time employees and obtain quotes for equipment 3) Amend the proposal to the Snow and Ice Control Policy and Authorize staff to obtain quotes for sidewalk snow removal. 4) Amend the proposal to the Snow and Ice Control Policy and Authorize staff to advertise for part time employees and obtain quotes for equipment 5) Deny authorization of staff to obtain quotes for sidewalk snow removal. MOTION: “Amend Section 5 of the Snow and Ice Control policy to include the following; The City of Lake Elmo will be responsible for snow removal from sidewalks in front of residential properties in the following areas: • 30th St. N - between Lisbon Ave N. and Lake Elmo Ave N. • Lake Elmo Ave. N - between 30th St. N and Upper 33rd St. N • Lake Elmo Ave. N – between 36th St N and Stillwater Blvd N (CSAH 14) AND “Authorize staff to obtain quotes for snow removal from sidewalks designated by city council” STAFF REPORT DATE: November 7, 2018 REGULAR #8 AGENDA ITEM: Council Members as Employees SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: At the February 2, 2016 meeting Council passed a motion stating “For the purposes of Minnesota Statutes Chapter 13 and insurance liability coverage, City Council members should be treated as employees of the City.” The Council discussed this issue again at the September 11, 2018 work session and there was direction to bring this forward to a Council meeting and change the designations. ISSUE BEFORE COUNCIL: Should the Council change the policy about Council Members being treated as employees? PROPOSAL: As discussed at the 2/2/16 and 9/11/18 meetings, this is a policy decision for the Council. Some cities treat council members as employees for the purposes of data practices and some do not. In review of the 2/2/16 meeting, it was mentioned and referenced in the staff report that our insurance lists Council members as employees for the purposes of liability coverage. That is not accurate. While our liability coverage does cover council members, it lists them separately from city employees. One of the changes that occurred on January 1, 2016 is that the city’s workers compensation coverage defaulted to covering elected officials as employees. This option had always been available to the city in the past. The policy change was simple that unless the city opted out, elected officials would be covered under workers comp. Stillwater, Minneapolis, and Eden Prairie are cities that treat Council members as employees for the purposes of data practices. FISCAL IMPACT: If the city chose to opt out of workers comp coverage for elected officials, it would save a minimal amount (around a couple hundred dollars). The City has been treating the Mayor and Council as employees for workers compensation coverage so there would be no additional cost. OPTIONS: 1) Make no changes to the current policy 2)Do not treat council members as employees of the city for the purposes of MN Stat. Chap 13 and workers comp coverage 3) Do not treat Council members as employees of the city for the purposes of MN Stat. Chap 13 but continue to cover them for workers comp RECOMMENDATION: Based upon the direction at the work session: Motion to Approve Resolution No 2018-121 A Resolution to Consider Council Members as Employees for Workers Compensation Only.” ATTACHMENTS: • Resolution No 2018-121 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2018-121 A RESOLUTION TO CONSIDER COUNCIL MEMBERS AS EMPLOYEES FOR THE PURPOSES OF WORKERS COMPENSATION ONLY WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, the City Council of the City of Lake Elmo may determine when to treat themselves as employees for the purposes of workers compensation or data practices; and WHEREAS, the Lake Elmo City Council did decide in February 2016 to treat council members as employees for the purposes of Minnesota Chapter 13 (data practices) and liability insurance; and WHEREAS, the Lake Elmo City Council discussed this issue again at its September 11, 2018 work session and received updated information as it relates to council members as employees and insurance coverage; NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby designate the Mayor and Council as employees for the purposes of workers compensation only. Council members will not be treated as employees under MN Stat. Chap 13. Passed and duly adopted this 16th day of October 2018 by the City Council of the City of Lake Elmo, Minnesota. ___________________________________ Mike Pearson, Mayor ATTEST: ____________________________________ Julie Johnson, City Clerk STAFF REPORT DATE: November 7, 2018 REGULAR ITEM #: 9 AGENDA ITEM: Set Meeting to Canvass Election Results SUBMITTED BY: Julie Johnson, City Clerk PROPOSAL DETAILS/ANALYSIS: The City Council functions as the Canvassing Board for municipal elections and must canvass the returns and declare the results of the election between 3 and 10 days after the election. The Council should set a day and time between November 9th and November 16th to canvass the election results. Staff recommends 6:25 p.m. on Tuesday, November 13th (prior to the Council Workshop). I will receive the official abstract with election statistics from Washington County and will use those figures to prepare the official results and a Resolution for the Canvassing Board. A copy will be provided to each Councilmember prior to the meeting. RECOMMENDATION: Staff recommends the following action: “Motion to Schedule a Meeting of the Canvassing Board for 6:25 p.m., Tuesday November 13, 2018” STAFF REPORT DATE: 11/7/2018 REGULAR ITEM #: 10 MOTION TO: City Council FROM: Ben Prchal, City Planner AGENDA ITEM: Shoreland Variance Request to exceed the allowed impervious surface within the shoreland district as well as exceed the allowed maximum driveway width – 7962 Hill Trail. BACKGROUND: The City has received a variance application from Thomas and Linda Burns of 7962 Hill Trail N. to allow the construction of a driveway that would exceed the allowable width set within the code as well as exceed the allowed impervious surface limit for the shoreland overlay district. ISSUE BEFORE THE COMMISSION: The City Council is being asked to provide final comment and approval on the above-mentioned variance requests. PROPOSAL DETAILS/ANALYSIS: Applicant: Thomas and Linda Burns Property Owners: Same as Applicant Location: 7962 Hill Trail N. PID# 05.029.21.44.0038, Subdivision name Demontreville County Club Lot(s) 400 Subdivisioncd 37445, Washington County Request: Variance from Shoreland Standards – Impervious surface as well as exception to maximum width of driveway standards. Existing Land Use: Single-Family Detached Residential Dwelling Surrounding Land Use: Surrounded by other single-family detached residential dwellings and abuts Lake Demontreville on the east property line. Existing Zoning: Rural Single Family/Shoreland Overlay District Comprehensive Plan: Rural Single Family History: The current home was rebuilt in 2013/2014 after the previous structure was removed. Deadline for Action: Application Complete – 9/21/2018 60 Day Deadline – 11/20/2018 Extension Letter Mailed – N/A 120 Day Deadline – N/A Applicable Regulations: Article V – Zoning Administration and Enforcement Article XIX – Shoreland Management Overlay District Article XI – Rural Districts Article IX – General Regulations City Council 11/7/2018 Page 2 Request Details. The applicant is proposing to expand their main driveway so that easier access onto the private drive can be created. Due to the connection of their driveway onto the private drive and then the connection from there onto the main road, it has caused difficulty for the home owner to maneuver their vehicles in and out of the drive way. Beyond the connection of the drives the transition of elevations between them has increased the difficulty as well, as stated by the applicant. Also, the home owner opted to build a split level garage to take advantage of the previously existing (lower driveway) driveway and parking pad in the rear. The current configuration is small and as the applicant has stated in their narrative, they cannot back recreational vehicles etc. into the garage without driving onto the yard. The Applicant is seeking variances on the following items: Structure Setbacks: Since the variance request is not related for alterations to the structure(s) onsite there will not be a formal review of those items. The review will only consist of the impervious surface and driveway standards. 93.26 Driveway Standards Maximum width - All driveways shall have a maximum width of 26 feet within the public right-of-way. In the absence of platted right-of-way, the setback at which point the driveway width is measured shall be established by the prescriptive easement as determined by the City Engineer. Increased driveway width in the public right-of-way up to commercial standard (34 feet) will be considered for active farms or agricultural properties. - The previously approved plans for the site allowed the applicant a main driveway width of 18ft. as well as the 12 ft. for the second smaller driveway. This also exceeds the allowed limit of 26ft. by 4 ft. The current proposal would exceed the limit by 16 ft. Number of Curb Cuts – Up to two curb cuts may be allowed when neither access is onto a collector or arterial street, when the lots exceeds 150 ft. in width , when there is a minimum of 40 ft. spacing between the driveway curb radii, and when the total width of both driveways does not exceed 26 ft. The street would be classified as a local street. See table below for compliance with numerical figures. - Though the driveway comes out onto a private drive the ROW technically extends the width of the front lot line (see graphics for visual). Being that this is the case the maximum width will still apply. Because of the topography of the driveway to the private drive the applicant has stated that they have had difficulty transitioning from the garage and driveway and then onto the private road (see section f. of the applicant’s narrative). Also, due to the layout of the lot the applicant states it made most sense to create a two level garage to utilize the smaller driveway that previously existed. Impervious surface within the Shoreland: The shoreland code imposes a more restrictive standard when it comes to impervious surface. Normally a home within the Rural single Family zone would be allowed to have 25% of the property as impervious. However, being that this home falls within the shoreland district, un-sewered lots are limited to 15%. Unfortunately, the design did not allow the applicant to stay under the 15% threshold. The current proposal is requesting to exceed the allowed impervious surface limit by 1.5% or 664 sqft. Code Location Code Setbacks Proposed Setbacks Maximum Driveway Width 93.26 A. (b) 26 ft.*(combined width) 30 ft. (Main Driveway – proposing change) 12ft. +apron(Second Driveway – no change) Lot width 93.26 A. 1. (c) 150 ft. 219.76 ft. Distance of Curb Radii 40 ft. 44 ft. Impervious Surface 154.800 table 17-3 15% (Un-sewered Properties) 16.5% City Council 11/7/2018 Page 3 Adjacent Property Variances. As far as staff is aware the City has not granted similar variances in regards to driveway widths in the area. However, there are many properties which exceed the allowed impervious surface limits in the area either by variance approval or grandfathering. 8114 Hill Trail 22.1% impervious surface 7972 Hill Trail 17% impervious surface 8130 Hill Trail – Was for septic and structure setbacks, impervious surface dropped from 27 to 25% 8056 Hill Trail 25.4% impervious (variance for setbacks, connected to City 201 system) Department Review: Engineering Review. Generally the city would not want to allow an expansion beyond the established code regarding driveways. Allowing an increase in size will bring more of a cost to the City down the line compared to those that met the code as the City will often replace the driveway from the street to the edge of the ROW. Also, the new driveway should be required to drain, primarily to private yard areas, either north of south of the driveway. The extent of paved surface that drains directly to the street should be minimized since there is no existing drainage system within the street. DNR Review: Staff has not received comments from the DNR regarding the variance request. Generally speaking they are not in favor of allowing increased impervious surface beyond the approved limits. Planning Review: As shown the driveway does technically fall within the City ROW which is why the variance is needed for an increased width, but instead of connecting to a public street the driveway comes out onto a private drive. After discussing the request with Public works it was stated that the City does not maintain the private City Council 11/7/2018 Page 4 drive. Because of this staff does not feel the impact of replacing the space between the ROW to the property line would be as impactful when discussing the larger driveway. Unless the street is reconfigured there would not appear to be an increased cost to the city when the street is repaired. The applicant states in their narrative that due to the configuration of the lot, topography, and requirements that were applied at the time they were limited to the location of where the home could be placed. Because of this, the split in the roadways have proven difficult to access and leave the driveway. Also mentioned in the narrative is the cost which would be applied to the applicant if they had to use pervious pavers to complete the driveway. Staff would like to remind the commission that financial burden is not grounds to approve a variance request. Staff is inclined to support the request for an expanded driveway width at the ROW. However, staff does not feel that the applicant has been able to meet certain criteria for variance approval as it relates to impervious surface. Because the applicant is the one who proposed the designed for the current home the burden of limited impervious surface has been created by the applicant. For example, a reduced house foot print could have been proposed, reconfigured pathways, etc. Findings for both driveway expanded width and impervious surface are provided. After reviewing the proposal staff does not see that the proposed parking pad in the rear of the home would need variance approval. Though, variance approval may be triggered by the impervious surface that it may bring to the lot. RECOMMENDED FINDINGS: An applicant must establish and demonstrate compliance with the variance criteria set forth in Lake Elmo City Code Section 154.109 before an exception or modification to city code requirements can be granted. These criteria are listed below, along with recommended findings from Staff regarding applicability of these criteria to the applicant’s request. 1) Practical Difficulties. A variance to the provision of this chapter may be granted by the Board of Adjustment upon the application by the owner of the affected property where the strict enforcement of this chapter would cause practical difficulties because of circumstances unique to the individual property under consideration and then only when it is demonstrated that such actions will be in keeping with the spirit and intent of this chapter. Definition of practical difficulties - “Practical difficulties” as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official control. FINDINGS FOR DRIVEWAY: Staff does recognize that the expanded driveway is larger than what would normally be allowed, but because it does not directly connect to the public street it would not appear to be impactful on public infrastructure. Furthermore the current elevations, as stated in the narrative and review, have proven difficult for the applicant to access and leave the property. Because of this Staff feels this criteria is met. FINDINGS FOR IMPERVIOUS SURFACE: Staff does recognize that it is a reasonable request to have adequately sized parking spaces/driveway surfaces that would allow property owners to achieve adequate use of their property/buildings. Given the impervious limitations, the applicant has not be able to utilize their current “parking pads” without pulling onto sections of their yard to back recreational vehicles into the lower section of the garage. Staff feels this criteria is met. City Council 11/7/2018 Page 5 2) Unique Circumstances. The plight of the landowner is due to circumstances unique to the property not created by the landowner. FINDINGS FOR DRIVEWAY: Because the ROW extends back further, is of a less standard design, elevations of the access, and the expanded drive does not directly connect to a public street staff is of the impression that this request fits the unique circumstances criteria. With all of these items combined the circumstances do seem to be more unique than not. Because of this staff feel this criteria is met. FINDINGS FOR IMPERVIOUS SURFACE: Staff feels that by granting an increased driveway width, impervious surface increases are expected. However, the standards for impervious surface and driveway widths are separate. As discussed in the report staff feels the width standard has grounds for approval where the impervious surface does not. The difficulty of dealing with limited impervious surface does appear to be caused by the applicant. Being that they are the ones who proposed the initial figure of the impervious surface up to the threshold, staff does feel this difficulty is caused by the applicant. Because of this staff feels this criteria is not met. 3) Character of Locality. The proposed variance will not alter the essential character of the locality in which the property in question is located. FINDINGS FOR DRIVEWAY: Understanding that variances provide exceptions to the code, driveways can normally be any width and reduced down at the property line. Given that the connection is to the private drive the standard of width would not be the same as if direct connection the public road was provided. Because of this exception, staff does not feel the width will negatively impact the local character. Because of this staff feel this criteria is met. FINDINGS FOR IMPERVIOUS SURFACE: Staff does not feel that the requested increase in impervious surface would be out of character for the area. There are many properties in the area that do exceed the 15% limitation. Staff feels this criteria is met. 4) Adjacent Properties and Traffic. The proposed variance will not impair an adequate supply of light and air to properties adjacent to the property in question or substantially increase the congestion of the public streets or substantially diminish or impair property values within the neighborhood. FINDINGS FOR DRIVEWAY: The proposed improvements will not alter or impair supply of light or air to adjacent properties. Staff understands that larger openings generally provide better and more direct access onto the intended roadway/drive. Staff does not feel that the expanded driveway would cause a negative impact to either light, air, or congestion. Because of this staff feel this criteria is met. FINDINGS FOR IMPERVIOUS SURFACE: Staff has been unable to determine a reason as to why the requested increase in impervious surface would have an impact on either light, air, congestion, or property values within the area. Staff feels this criteria is met. FISCAL IMPACT: None City Council 11/7/2018 Page 6 OPTIONS: • Move to approve Resolution 2018-127 approving the variance request, subject to findings and conditions of approval as recommended by Staff. (includes approval of the driveway width not the impervious surface) • Move to approve Resolution 2018-127 with amended findings or conditions of approval. • Move to deny Resolution 2018-127 and the variance request. RECOMMENDATION: Planning Commission: There was some discussion regarding the requested variance as it relates to the impervious surface limits. The planning commission was also unable to adjust the finding so that the request could be approved. The commission recommends that Council “Move to recommend approval of the request for an expanded driveway width, subject to conditions of approval as recommended by staff” 6-0 Staff supports the recommendation of the Planning Commission. It seems difficult to support the impervious surface difficulty of limited impervious surface as that seems to be caused by the home owner. Where the ROW, topography/elevations associated with the roadway are not. If City Council feels there are grounds to support the increase impervious surface, the finding(s) may be reworked. Staff also recommends the following conditions of approval: 1) The Applicant shall secure any required permits and plan approvals from the City and other applicable jurisdictions. 2) The grading of the driveway shall be required to drain, primarily to private yard areas, either north of south of the driveway. The extent of paved surface that drains directly to the street should be minimized since there is no existing drainage system within the street. 3) It shall be a condition of approval that all outstanding items related to City of Lake Elmo New Construction Permit 2013-00393 be completed and approved before the release of any permits associated with this variance The suggestion motion for taking is as follows: “Move approve Resolution 2018-127 which grants a variance for an expanded driveway width, subject to findings and conditions of approval as recommended by Staff” ATTACHMENTS: • Applicants narrative and survey(s) 543597v1 SJS La515-1 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO 2018-126 A RESOLUTION APPROVING A VARIANCE TO ALLOW A DRIVEWAY WITH A LARGER WIDTH THAN WHAT IS ALLOWED BY CITY CODE. AND DENYING A VARIANCE WITH RESPECT TO AN INCREASE IN IMPERVIOUS SURFACE BEYOND THE ALLOWED AMOUNT FOR THE PROPERTY LOCATED AT 7962 HILL TRAIL N. WHEREAS, Thomas and Linda Burns (the “Applicants”) of 7962 Hill Trail N, Lake Elmo MN 55042, which is legally described as SUBDIVISIONNAME LANE'S DEMONTREVILLE COUNTRY CLUB LOT 400 SUBDIVISIONCD 37445, according to the recorded plat thereof, Washington County, Minnesota (the “Property”) have submitted an application to the City of Lake Elmo (the “City“) for a variances to allow the expansion of a driveway which exceeds the maximum allowed width of 26 feet and an increase in impervious surface for the Property beyond the allowed 15 percent for properties within the Shoreland District; and WHEREAS, the proposed width of the upper driveway on the Property being requested by the Applicants is 30 feet and there are no adjustments to the lower driveway (south) on the Property; and WHEREAS, the requested increase in impervious surface being requested by the Applicants for the Property is 16.5 percent; and WHEREAS, notice has been published , mailed, and posted pursuant to the Lake Elmo Zoning Code, Section 154.109; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on said variances on October 22, 2018; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendations with respect to the requested variances to the City Council as part of the City Staff Memorandum dated November 7th, 2018; and WHEREAS, the City Council considered the variances at its November 7th, 2018 meeting; and NOW, THEREFORE, based on the testimony elicited and information received, the City Council makes the following: FINDINGS 1) That the procedures for obtaining a variance are found in the Section 154.109 of the Lake Elmo Zoning Code. 2) That all submission requirement s of Section 154.109 of the Lake Elmo Zoning Code have been met by the Applicants. 3) That the proposed variances include the following components: a) That the upper driveway on the Property be allowed to exceed the maximum allowed driveway width of 26 feet with it being a width of 30 feet. b) That the impervious surface on the Property be allowed to exceed the maximum allowed 543597v1 SJS La515-1 impervious surface of 15 percent by 1.5 percent (16.5 percent). 4) With respect to the proposed variance for the driveway width, the strict enforcement of the City’s zoning regulations will cause practical difficulties and the Applicants propose to use the Property in a reasonable manner not permitted by an official control. It is recognized that the expanded driveway is larger than what would normally be allowed, but because it does not directly connect to the public street but rather to a private driveway/road, it will not be impactful on public infrastructure, thus the Applicants would be using the Property in a reasonable manner. 5) With respect to the proposed variance for the increased amount of impervious surface, the strict enforcement of the City’s zoning regulations will cause practical difficulties and the Applicants propose to use the Property in a reasonable manner not permitted by an official control. The Applicants’ request would allow them to have adequately sized parking and driveway spaces that would allow them to achieve adequate use of their home, thus, the Applicants would be using the Property in a reasonable manner. Furthermore, the Applicants have not been able to use their current parking pads on the Property without pulling onto sections of their yard to back recreational vehicles into the lower section of the garage. 6) With respect to the proposed variance for the driveway width, the plight of the Applicants is due to circumstances unique to the Property not created by the Applicants. Because the City right-of- way extends back further and is of a less standard design, the change in elevations of the access to the Property, and because the expanded driveway does not directly connect to a public street, these are all circumstances that were not created by the Applicants that created their plight. Therefore, this criterion has been met with respect to the variance for the driveway width. 7) With respect to the proposed variance for the increased amount of impervious surface, the plight of the Applicants is due to circumstances created by the Applicants. The Applicants designed the home and the other areas of impervious surface on the Property. Therefore, the Applicants have been able to control the amount of impervious surface that is on the Property and this criterion has not been met with respect to the variance for the increased amount of impervious surface. 8) With respect to the proposed variance for the driveway width, the proposed variance will not alter the essential character of the locality in which the Property is located. Driveways can normally be any width provided that their widths are reduced down at the property line. Furthermore, the Applicants’ proposed driveway will not be connecting to a public street but rather to a private driveway. Therefore, the wider driveway will not alter the essential character of the neighborhood and this criterion has ben met. 9) With respect to the proposed variance for the increased amount of impervious surface, the proposed variance would not alter the essential character of the locality in which the Property is located. There are many properties in the area that do exceed the 15 percent limitation to the extent that is being requested by the Applicants. Therefore, the increased amount of impervious surface on the Property would not alter the essential character of the neighborhood. 10) With respect to the proposed variance for the driveway width, the proposed variance will not impair an adequate supply of light and air to property adjacent to the Property or substantially increase the congestion of the public streets or substantially diminish or impair property values within the neighborhood. Larger access points generally provide better and more direct access onto the intended driveway/roadway which would help with any congestion. There is no impact on the supply of light or air to properties adjacent to the Property. The improvement to the Property would most likely increase the Property’s value which may positively impact neighboring property values. Therefore, this criterion has been met. 11) With respect to the proposed variance for the increased amount of impervious surface, the proposed variance will not impair an adequate supply of light and air to property adjacent to the Property or substantially increase the congestion of public streets or substantially diminish or impair property values within the neighborhood. Larger access points generally provide better 543597v1 SJS La515-1 and more direct access onto the intended driveway/roadway which would help with any congestion. There is no impact on the supply of light or air to properties adjacent to the Property caused by the variance. The improvement to the Property would most likely increase the Property’s value which may positively impact neighboring property values. Therefore, this criterion has been met. CONCLUSIONS AND DECISION 1) Based on the above findings, which show that all of the variance criteria have been met with respect to the variance for the driveway width, the Applicants’ application for a variance from the maximum driveway width requirement of 26 feet for a 30 foot wide driveway is hereby approved, subject to the following conditions: a) The Applicants shall secure any required permits and plan approvals from the City and other applicable jurisdictions; b) The driveway shall be graded so that it drains primarily to private yard areas that are located either north or south of the Applicants’ driveway. The extent of driveway surface that drains directly to the private driveway should be minimized since there is no existing drainage system within the private driveway; and c) It shall be a condition of approval that all outstanding items related to City of Lake Elmo New Construction Permit 2013-00393 be completed and approved before the release of any permits associated with this variance. 2) The Applicants’ application for a variance from the impervious surface requirements for the driveway on the Property is hereby denied based on the finding that the Applicants cannot meet all of the variance criteria set forth in the City Zoning Code, specifically, that the plight of the Applicants is based on circumstances caused by the Applicants and not circumstances unique to the Property. Therefore, the Applicants must ensure that the total amount of impervious surface on the Property does not exceed 15 percent when constructing the driveway. Passed and duly adopted this 7 th day of November, 2018 by the City Council of the City of Lake Elmo, Minnesota. ________________________________ Mayor Mike Pearson ATTEST: ________________________________ Julie Johnson, City Clerk 7962 Hill Trail N – Variance Application Page 1 7962 Hill Trail – Variance Application Written Statements 9/19/2018 a. Current Property Owners: Thomas and Linda Burns b. Site Data: c. Variance from Provisions: 7962 Hill Trail N – Variance Application Page 2 d. Proposal: We request the expansion of the 15% impervious surface limit (per 154.800 Un- sewered Maximum impervious lot coverage) to 18% which will enable us to install functional / safe to navigate driveways (primary for the "upper" garage and "secondary" for lower garage). We also request the allowance of the primary driveway to flare out to 30' at the roadway to allow safe entry from Hill Trail N and safe backing onto the private driveway (used by us and the 7972 / 7978 / 7982 Hill Trail addresses) as we leave the property. e. Pre-application Discussions with Staff: Interaction with City Staff on this topic was done primarily with Ben Prchal starting in July 2018. After trading a few emails, we met to review the driveway project at the city office. Through numerous email exchanges after the initial meeting, we discussed various options from pervious pavers to other ways to stay below the impervious limits. Feeling like I had no other reasonable options, I requested several bids for a "pervious" paver primary driveway. After receiving bids of $40K- 60K for pervious pavers (which is significantly over our budget), we shifted the conversations to filing for a variance. Ben sent me the variance application packet and provided help in the completion of the documents. 7962 Hill Trail N – Variance Application Page 3 f. Practical Difficulties: Primary ("Upper") Driveway: Because of the location of the "split" in the roadway between Hill Trail N and the private driveway that services our property as well as properties 7972 / 7978 / 7982 Hill Trail N, access to our driveway is challenging. In addition to the split, because Hill Trail is sloped upwards following the elevation of the hill (to the North) and the private driveway is sloped downward - there is an elevation change at that point that is too steep to drive over with standard vehicles. The following two pictures illustrate this issue. The first image shows the elevation change from the middle of the proposed driveway. The second image shows how Hill Trail N slopes upward while the private driveway to the neighbors slopes downward. 7962 Hill Trail N – Variance Application Page 4 Because of this situation, following is a depiction of how we currently enter the driveway traveling Northbound on Hill Trail (red car) and how we back out onto the private driveway to leave the property (blue car). This approach works currently because the existing red rock (temporary) driveway is wider than the driveway width drawn on the original survey. Note: The red driveway outline is similar to the newly proposed driveway and the blue line is the outline from the original survey (partially covered by the blue car). Because Hill Trail can be busy and it is difficult to see up the hill when backing up, it is not safe to back directly onto Hill Trail (plus it would be quite a navigational feat). 7962 Hill Trail N – Variance Application Page 5 The two main issues with the upper driveway that was drawn on the original survey is that it's width narrows quickly to only 18' at the lot line and because of the impervious surface limits, it is too narrow to safely navigate backing onto the private driveway. As a test, we marked off the footprint of the driveway from the original survey and tried to back a car out of the right hand garage stall and onto the private driveway. It was very difficult to crank the wheel for the driveway bend near the house without nearly hitting the right hand side of the garage door frame and we usually ended up driving off the edge of the "marked" driveway where it was reduced to only 18' at the lot line. And this was my wife and I doing these tests - who utilize the driveway every day. It will be even more of an unsafe struggle for friends / visitors who would be unfamiliar with the difficult bends in the driveway. Also, the width of the driveway where it meets the private driveway needs to be wide enough to allow entry from Hill Trail (red card in the previous picture) making sure to clear the "split" in the road and also provide a safe way to back onto the private driveway (blue car in the previous picture). After many trial attempts we found that 30' will provide enough width to meet both of these requirements. Interestingly, the originally approved survey had a width of 30' at the street. Secondary ("Lower") Driveway: Because of the layout of the original lot, it made the most sense to create a two level garage with spancrete flooring on the upper level. To access the lower garage, we currently use a portion of the driveway that existed previously with the original house (that was demoed and replaced with the current structure). The lower garage is used for boat / trailer storage and the servicing of our automobiles / etc. The main issue with the lower driveway that was drawn on the original survey is that because of the impervious size limits – it would be very difficult to back a boat / snowmobile trailer into the lower garage without the need to drive off of the driveway. It would also be difficult to pull a boat / snowmobile trailer out of the lower garage without driving off of the drawn driveway. 7962 Hill Trail N – Variance Application Page 6 In addition to the issues with backing up and pulling a trailer, we would also like to use the lower driveway for guest parking and with the size and layout drawn on the survey, this would not be possible. Increasing the size and layout of the lower driveway to the proposed 1427 sq ft would solve both of these issues and make this a functional driveway. g. Property Circumstances: As previously stated, the major reason for the primary driveway size issue is due to the "split" in the roadway from Hill Trail N to the "local" private driveway. Because of the building setback requirements, there was no other location for the house on this lot - which as a result placed the primary driveway right in line with the roadway split. h. Neighborhood Character: Since the upper and lower (temporary) driveways are currently crushed red rock, installing concrete for the upper and asphalt for the lower driveways will be an immediate improvement in the aesthetics of this property. And once the "final" driveways are installed, we will then be able to install the landscaping / trees / bushes / flowers / beds / etc which will further improve the look and value of the property. And in comparison to other "local" neighbors, several have more than 25% impervious surfaces with the largest being over 33% (see the following pictures). The average of the 7 neighboring properties that were analyzed was 23% and none of the studied properties had less than 17.5% impervious surfaces. The three included properties in this application were granted variances in the years since the 15% ordinance change was approved. Therefore, we believe that granting an increase of 3% to 18% impervious surfaces for our property will not negatively impact the essential character of the neighborhood. 7962 Hill Trail N – Variance Application Page 7 STAFF REPORT DATE: 11/7/2018 PUBLIC HEARING ITEM #: 11 MOTION TO: City Council FROM: Ben Prchal, City Planner AGENDA ITEM: Easement Vacation For 9843 Whistling Valley and 9829 Whistling Valley Rd. REVIEWED BY: Emily Becker, Planning Director BACKGROUND: The City has received applications from Zawadski Homes, Inc for an Easement Vacation as well as a Lot Line Adjustment: • To vacate an existing drainage and utility easement between 9843 and 9829 Whistling Valley Rd. • To adjust the shared lot line and combine the parcels. Location: 9843 Whistling Valley Rd. PID. 27.029.21.44.0011 9829 Whistling Valley Rd. PID. 27.029.21.44.0010 Existing Land Use: Both lots are undeveloped. Existing Zoning: Open Space (OP) Planned Unit Development (PUD) Surrounding Land Use/Zoning: North: Open Space within the development; South: Open Space; East: Single Family Residential (OP); West: Open Space/Single Family Comprehensive Plan: Rural Area Development History: 2003: Preliminary and Final Plat Approved. 2004: Second Addition of Development Approved. (lots are in second addition) Deadline for Action: Application Complete: 9/17/2018 60 Day Deadline: 11/16/2018 Extension Letter Mailed: N/A 120 Day Deadline: N/A Applicable Regulations: Chapter 153: Subdivision Regulations M.S. 412.851 ISSUE BEFORE COMMISSION: The Council is being asked provide final comment and approval for an easement vacation request between 9843 and 9829 Whistling Valley Rd. PROPOSAL DETAILS/ANALYSIS: The applicant is requesting that the city allow the combination of two platted lots so that a home can be built on the property. However, an easement which divides the lots must also be vacated so that the home will not conflict with a city easement. - Code requires that if an easement needs to be vacated the action must be discussed at a public hearing and action must be taken by City council. This must be done prior to the approval of the lot consolidation. - Once the easement has been vacated the lot line adjustment may be approved administratively. Minnesota Statue Easement Vacation Procedure (M.S. 412.851). Council may, by resolution, vacate any street, alley, public grounds, public way, or any part thereof, on its own motion or on petition of a majority of the owners of land abutting said property. Easement vacations require a public hearing and 4/5 vote by Council only if there has been no petition. Minnesota Statute 462.352, Subd. 12 – Pertains to subdivision (referenced later in report). Lot Consolidation/Lot Line Adjustment: Section 153.06 Criteria for Lot Line Adjustment/Lot Consolidation. Lot line adjustments exempted from platting by Minnesota Statute 462.352, Subd. 12 and shall not require a plat or replat and may be administratively approved, provided all of the following are met: - Each resultant parcel equals or exceeds the minimum lot dimension requirements and public road frontage requirements for the zoning district in which the property is located or is made more conforming through the lot line adjustment; The lot size established in the Preliminary Plan approval stated that lots must be at least .75 acres and larger to comply with minimum lot size standards within the Shoreland Overlay District adjacent to Natural Environmet Lakes, as to standards appear following the 1997 amendment to the Shoreland District standards in that regard. The total size will now be 1.67 acres. - The lot line adjustment does not create additional lots. The number of lots will not increase due to the lot line adjustment. - The lot line adjustment shall not cause any structure on the property to be made non-conforming or in violation of the Zoning Chapter or any other provisions of the City Code. There are currently no buildings on the property, no structure can become non-conforming. - All resultant parcels shall have frontage and access on an existing improved street or access to an existing improved street protected by a restrictive covenant approved by the City Attorney which includes the City as a beneficiary. There will be no change to the frontage of the lots. - The resulting parcels shall generally conform to the shape, character, and area of existing or anticipated land subdivisions in the surrounding areas. There are other lots within the development that are comparable in size to what is being proposed. Many are rectangles of an irregular shape, staff does not believe this lot design would be out of place. - Any such lot line adjustment shall not require any public improvements. There will not be a need for public improvements as they have already been installed. - Any easements that become unnecessary as a result of the combination of parcels must be vacated. A request to vacate easements shall be made concurrently with the application for lot consolidation/lot line adjustment. Review of the easement vacation request, including any public hearings and City Council action, shall be completed before action may be taken on the application for lot consolidation/lot line adjustment. Because easements need to be vacated they must go through a review process before the lot line adjustment/lot consolidation can be approved. - New easements shall be established as appropriate. Easements along the border of the property shall be maintained. However, the easement between the properties would no longer be needed. Additional Review: Engineering - No comments relating to the vacation as well as the consolidation. Instead comments came up relating to the actual design/layout of the home. However, this will be dealt with during the home review process. Public Works - No comments relating to the vacation or the consolidation. Watershed – The watershed district has no comment regarding the easement vacation/lot line adjustment. However, they will require a permit and storm water management for the build. FISCAL IMPACT: There is not expected to be a fiscal impact. OPTIONS: • Approve Resolution 2018-127 with cited findings and conditions of approval. • Approve Resolution 2018-127 with amendments to the findings or conditions of approval. • Deny Resolution 2018-127. RECOMMENDED CONDITIONS OF APPROVAL: Staff recommends that the Planning Commission recommend the following condition of approval: 1. The request for a lot consolidation to combine PID#s 27.029.21.44.0011 & 27.029.21.44.0010 shall be approved after the discussed easement is vacated. 2. Prior to the issuance of any development permits, and no later than 60 days after administrative review and approval, the applicant shall provide the Zoning Administrator with recorded documents or recorded document numbers for the deeds of conveyance which effectuate the lot consolidation. 3. The applicant shall provide certification to the City that there are no delinquent property taxes, special assessments, interest, or City utility fees unpaid for the proposed lots to be consolidated. RECOMMENDATION: Planning Commission: There was a lengthy discussion as to how the vacation would impact the HOA Declaration and other residents within the development. The Commission did eventually make a motion to add a condition attempting to mitigate the impact that may or may not be present in regards to assessments etc. The president of the HOA was present during the public hearing and spoke about how the declaration did not necessarily have a mechanism in place to clearly address the instance of lot combinations. Motion: Move to add a condition of approval that the applicant shall provide evidence that they have settled the issue of the discrepancy of the combined lot assessment of HOA dues for going from one lot to two lots. 4-0 Staff understands the commissions desire to try and help the remaining residents within the development. However, after reviewing the motion with staff and other council it was determined that it would not be appropriate to apply this condition. The possibility of the vacation being held up by neighborhood business would not be appropriate as their request is consistent with what is required by the City and should be approved. Because of this staff does not support the motion made by the commission. “Approve resolution 2018-127, which vacates the drainage and utility easement between lots 1 and 2 of block 1, Whistling Valley 2nd Addition.” ATTACHMENTS: • Survey showing proposed vacation • Narrative STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF LAKE ELMO RESOLUTION NO. 2018-127 A RESOLUTION VACATING A DRAINAGE AND UTILITY EASEMENT OVER LOT 1 AND LOT 2, BLOCK 1 OF WHISTLING VALLEY 2ND ADDITION THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City of Lake Elmo (City) is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, the City of Lake Elmo approved the final plat of Whistling Valley 2nd Addition on July 29th, 2004 with drainage and utility easements bordering the property lines of the platted lots; and WHEREAS, the City of Lake Elmo had received a request for easement vacation from Zawadski Homes, Inc; and WHEREAS, a request has been made to the City Council pursuant to Minnesota Statute §412.851 to vacate the existing drainage and utility easements on the property(s) legally described as Lots 1 and 2, Block 1, Whistling Valley 2nd Addition, Washington County Minnesota (EXHIBIT A); and WHEREAS, the requested easement to be vacated is legally described as: that part of the east 5 feet of Lot 1 and the west 5 feet of Lot 2, all in Block 1, WHISTLING VALLEY 2ND ADDITION, Washington County, Minnesota which lies southerly of the 10 foot rear yard drainage and utility easement dedicated on said plat of WHISTLING VALLEY 2ND ADDITION and which lines northerly of the 10 foot drainage and utility easement adjacent to Whistling Valley Road as dedicated on said plat of WHISTLING VALLEY 2ND ADDITION. EXCEPT that part which lies within the 20 foot wide drainage and utility easement running across said Lots 1 and 2, as dedicated on said plat of WHISTLING VALLEY 2ND ADDITION (EXHIBIT A); and WHEREAS, a public hearing to consider the vacation of the drainage and utility easement was held on the October 10, 2018 at the Planning Commission meeting in the Lake Elmo City Hall located at 3800 Laverne Avenue North at 7:00 p.m. or shortly thereafter after due published and posted notice had been given, as well as personal mailed notice to all property owners within 350 feet of 9829 and 9843 Whistling Valley Rd. by the City Clerk and all interested and affected persons were given an opportunity to voice their concerns and be heard; and WHEREAS, the Council in its discretion has determined that the vacation will benefit the public interest because: Page 2 1) The proposed vacation and eventual consolidation complies with all applicable zoning regulations. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, COUNTY OF WASHINGTON MINNESOTA, that such request for vacation of an existing drainage and utility easement is hereby granted in accordance with the property descriptions provided above, subject to the following condition: 1.The request for a lot consolidation to combine PID#s 27.029.21.44.0011 & 27.029.21.44.0010 shall be approved after the discussed easement is vacated. 2. Prior to the issuance of any development permits, and no later than 60 days after administrative review and approval, the applicant shall provide the Zoning Administrator with recorded documents or recorded document numbers for the deeds of conveyance which effectuate the lot consolidation. 3. The applicant shall provide certification to the City that there are no delinquent property taxes, special assessments, interest, or City utility fees unpaid for the proposed lots to be consolidated. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized to sign all documents necessary to effectuate the intent of this resolution. Adopted by the Council this 7th day of November 2018. Effective Date:_______________________ Approved: ________________________________ Mike Pearson, Mayor Attested by: ________________________________ Julie Johnson, City Administrator SKETCH AND DESCRIPTION -for-ZAWADSKI HOMES -of-PROPOSED EASEMENT VACATION PROPERTY DESCRIPTION: Lots 1 and 2, Block 1, WHISTLING VALLEY 2ND ADDDITION, Washington County, Minnesota. DESCRIPTION OF DRAINAGE AND UTILITY EASEMENT TO BE VACATED: That part of the east 5 feet of Lot 1 and the west 5 feet of Lot 2, all in Block 1, WHISTLING VALLEY 2ND ADDITION, Washington County, Minnesota which lies southerly of the 10 foot rear yard drainage and utility easement dedicated on said plat of WHISTLING VALLEY 2ND ADDITION and which lines northerly of the 10 foot drainage and utitlity easement adjacent to Whistling Valley Road as dedicated on said plat of WHISTLING VALLEY 2ND ADDITION. EXCEPT that part which lies within the 20 foot wide drainage and utility easement running across said Lots 1 and 2, as dedicated on said plat of WHISTLING VALLEY 2ND ADDITION. EST.1911 www.egrud.com DENOTES DRAINAGE AND UTILITY EASEMENT TO BE VACATED (AREA =2,189 SF) NOTES Contours shown per MN DNR Lidar information. No field survey has been conducted at this time. :',J I: � -3:::, �C1-c:•wi111=-I _I ( 11• f 1°: b:'I CJ 2C· l ___ �I 1 inch -30 ft I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota. JAS� Date: 10/15/2018 License No. 41578 Professional Land Surveyors 6776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax (651) 361-8701 ........ .. .. · ··········· .. I I I I � �-- .. •· 1 ......· I .-·· ... ················· .. 1 .. ....-·· /,....- I ( I \ I \ I j I .... ....-· I I I ---------./... •·· · ·· · ·· ··· ---------- "' / ··········"'·· "' ···.... \ " ····.... \./ ·• ... ·... .... ··..... , ..... \ ··-... \ \ ....... ·944 .... ... .. . ... ·946- ··············948··· \ \ 1 -... // . .. .. . . .........................I \ \ -------,,, \\ ·•. ·· .. ·· .. ··... 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DATE DESCRIPTION BY 18594HS EXHIBIT A SKETCH AND DESCRIPTION -for-ZAWADSKI HOMES -of-PROPOSED EASEMENT VACATION PROPERTY DESCRIPTION: Lots 1 and 2, Block 1, WHISTLING VALLEY 2ND ADDDITION, Washington County, Minnesota. DESCRIPTION OF DRAINAGE AND UTILITY EASEMENT TO BE VACATED: That part of the east 5 feet of Lot 1 and the west 5 feet of Lot 2, all in Block 1, WHISTLING VALLEY 2ND ADDITION, Washington County, Minnesota which lies southerly of the 10 foot rear yard drainage and utility easement dedicated on said plat of WHISTLING VALLEY 2ND ADDITION and which lines northerly of the 10 foot drainage and utitlity easement adjacent to Whistling Valley Road as dedicated on said plat of WHISTLING VALLEY 2ND ADDITION. EXCEPT that part which lies within the 20 foot wide drainage and utility easement running across said Lots 1 and 2, as dedicated on said plat of WHISTLING VALLEY 2ND ADDITION. EST.1911 www.egrud.com DENOTES DRAINAGE AND UTILITY EASEMENT TO BE VACATED (AREA = 2,189 SF) NOTES Contours shown per MN DNR Lidar information. No field survey has been conducted at this time. .',!1 r; ~-LIii ( IK rEET ) 1 inch -:30 ft. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota. JAS~ Date: 10/15/2018 License No. 41578 Professional Land Surveyors 6776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax (651) 361-8701 I I I I ....... ·944 .... ... .. .. .. ·946- ··········948··· 1 ..··························-950·-························-.... -••' ······ .•...•.•.• ).. <'. \ ~ 1-0 t --:::J ;::: : --i:::::: -: ~-- . ·1.... . --------...' .•·············"' I .... ········· .... •···· I ...... . ·· // ... ··1 ( I \ I \ I / I ······ ·········· ... ·· ............ I I I ··., . · ............................... 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DATE DESCRIPTION BY 18594HS STAFF REPORT DATE: 11/7/2018 REGULAR ITEM #: 12 MOTION TO: City Council FROM: Ben Prchal, City Planner AGENDA ITEM: Conditional Use Permit Amendment for Cedar Pet Clinic – 11051 Stillwater Blvd. REVIEWED BY: Ben Prchal, City Planner BACKGROUND: The City has received an application for an amendment to conditional use permit to allow the expansion of a conforming use, a veterinary clinic, within the Village Mixed Use District. The amendment is required because the applicant is choosing to develop the site differently than what had previously been approved in 2006. ISSUE BEFORE COMMISSION: The City Council is being asked to provide final comment and approval on the request for an amendment to an existing conditional use permit for Cedar Pet Clinic. PROPOSAL DETAILS/ANALYSIS: Applicants: BDH & Young – Jeff Gears on behalf of Dr. John Baillie of Cedar Pet Clinic Property Owners: Dr. John Baillie – 11051 Stillwater Blvd, Lake Elmo, MN 55042 Location: 11051 STILLWATER BLVD N. LAKE ELMO, MN 55042 PID#: 13.029.21.23.0067 Request: Amendment to a Conditional Use Permit Existing Land Use: Veterinary Clinic Existing Zoning: VMX – Village Mixed Use Surrounding Land Use / Zoning: Rural Single Family (RS) to the East and VMX to the South and West. Stillwater Boulevard is to the North. Comprehensive Plan Guidance: Village Mixed Use Page 2 History: The applicant has been operating a pet clinic within the City since 1997. The clinic first operated at 3417 Lake Elmo Ave. and has since moved to the current location in 2006. Since then, the site has been used as a veterinary clinic. The business received a conditional use permit in 2006 to make alterations on the site but never followed through. Deadline(s) for Action: Application Complete – 9/21/2018 60 Day Deadline – 11/20/2018 Extension Letter Mailed – No 120 Day Deadline – N/A Applicable Regulations: §154.106 – Conditional Use Permits 154.211 – Off-Street Parking Article XIII: Village Mixed Use Chapter 150 – General Provisions Design Standards Request. Veterinary Services are allowed as a use with a Conditional Use Permit. The applicant is proposing to make alterations to their parking lot as well as add an addition so that they can better facilitate the needs of their clients. They are requesting to add a 1,400 sqft. addition onto their building. This space will be for an enlarged waiting room, treatment and surgery areas, exam rooms, onsite pharmacy and recovery areas for the animals. Use on Proposed Site. The proposed expansion is not intending to change the use of the site. The use will remain as a pet clinic with a space that is more suited for their clients. The hours of operation are 8 AM to 6 PM and closed on Sundays. Setback and Impervious Surface Requirements. The following table outlines how the proposed use adheres to the setback and impervious surface requirements of the Village Mixed Use District (VMX). Village Mixed Use Zoning Standards Standard Required Proposed Parcel Area No standard 44,676 sqft. – 1.01 acres Lot Width – Minimum No Standard 243.47 feet Maximum Height 35 feet 15 feet Maximum Impervious Coverage No Limit for Non- residential use 43.4% Front Yard Setback – Building 20 ft. 28 ft. Interior Side Yard Setback – Building 10 ft. 23.4 ft. Rear Yard Setback - Building 10 ft. 55 ft. Parking Lot Setback VMX parking is allowed to have reduced setbacks. 10 ft. Required Parking 26 26 Proposed Page 3 Standards for Veterinary Clinics within the Village Mixed Use District. The following outlines the required standards for Veterinary Clinics within the VMX district. 154.404 General Site Design Considerations. • Lighting Design. Lighting shall be integrated into the exterior design of new or renovated structures to create a greater sense of activity, security, and interest to the pedestrian, and shall comply with the lighting, glare control, and exterior lighting standards. This shall be a condition of approval as it is also discussed in the design standards manual. 154.505 Development Standards for Specific Uses. Veterinary Services a. All activities must be conducted within an enclosed building; • Staff Comment. The applicant has not stated that there will be the need for activities to be conducted outside the building. b. Specific veterinary practices shall be limited to veterinary medicine, surgery, dentistry, and related services for small domestic household pets; • Staff Comment. Based on the narrative and request of the applicant their use of the site lines up with this requirement. Parking Lot Requirements 154.210 Off-Street Parking  Access to Parking Spaces – Parking access comes off of Stillwater Blvd (CSAH 14) and meets the requirements of code in regards to width and depth.  Maneuvering Area – There is sufficient maneuvering area and it meets the requirements of the code. Cars would not be required to back out onto Stillwater Blvd to leave the site.  Surfacing and Drainage - The lot is intended to serve more than 5 cars and will be constructed of a durable surface.  Marking of Parking Spaces - Parking areas containing five or more spaces are required to be marked with painted lines at least four inches wide. Plans indicate that the lot will be marked.  Curbing - Open off-street parking areas designed to have head-in parking along the property line shall provide a bumper curb or barrier of normal height and not be less than 5 ft. from the lot line. The plans indicate that there will be curbing provided along the spaces that run along the property lines. They are also 10 ft. or more from the lines.  Accessible Parking - The proposed number of parking spaces is 26, of these, two are handicap – accessible, which meets the Americans with Disabilities Act (ADA) requirements.  Number of Parking Spaces. The City’s parking requirements requires three spaces per veterinarian, or one space per 200 square feet of gross floor area. The number of proposed parking spaces is 26 which meets the requirements Page 4 Parking Lot Screening Standards  Interior Parking Lot Landscaping. None is required as the lot has less than 30 spaces.  Perimeter Parking Lot Landscaping. The code has been updated so that the VMX district is exempt from this standard.  Screening alongside property lines. The proposal does not show that screening has been provided along the eastern property line to comply with a more intense use butting up to a less intense use. Landscape Plans. The applicant has submitted landscape plans showing the proposed landscaping for the property. After reviewing the site they will need to provide more trees than what is shown on the plans. After applying the updated environmental performance code, further information to confirm staff review is needed. Septic System. The site is currently serviced by a “clean out” system with no septic field. The applicant does not intend to change from this system. Design Standards within the VMX District.  Parking – Off-street parking areas should be located to the rear of side of buildings in the Mixed- Use district and accesses… The proposed plan generally meets this standard with the exception of a few spots that may be slightly closer to the front lot line as well as the ADA accessible spots.  Landscaping – Landscaping is proposed in the front, sides and rear of the building. There is also landscaping through the zoning code that is required, such as a landscape wall in the rear of the property.  Façade – Blank facades are discouraged and varying roof heights are encouraged to provide architectural detail. After reviewing the architectural plans staff feels that the design meets the expectations of the building design section(s).  Lighting – The design standards manual requires lighting to be provided for entryways, parking areas, pedestrian ways, etc. The plans do not indicate that lighting has been provided. City Engineer Review. The City Engineer’s review memo is attached to this report: *The bullets provide a summary of the report and the full conditions are provided in the conditions section • Drainage and utility easements should be provided along each lot line. • A trail easement should be requested in the south west section of the property as a portion of it touches on the applicant’s property. • The proposed expansion to the site consists of 8,404 sqft. which will require a permit from the Valley Branch Watershed District (VBWD). Any changes made to the site to comply with the Watershed will need to be reviewed and approved with the City prior to releasing City permits. • The infiltration basin in the south west corner is proposed to mitigate the impervious surfaces and to comply with VBWD rules. Soil Borings must be provided to prove its adequacy. • A new SAC determination should be obtained • Connection to municipal sewer should be a condition when the site has access. • Landscaping plans should be coordinated with engineering review to avoid conflict. Page 5 Washington County. Many of the comments from Washington County were informative in nature. Memo attached. • Central Greenway Regional Trail may travel in front of the clinic. • Future Access may be restricted to right in and right out. • It is recommended that the proposed landscape bed be relocated outside of the ROW. • Permits shall be required for work within the ROW. Valley Branch Water Shed. The City’s Landscape Architect’s review memo is attached: *The bullets provide a summary of the report and the full conditions are provided in the conditions section • The watershed has not conducted a full review of the application. Staff has spoken with the Watershed and they indicated that requiring a permit from them as a condition would be adequate. Landscaping Review: • A tree preservation plan shall be required to confirm the number of trees needed. • The required number of trees will need to be increased to meet code requirements. It will be a condition of approval that the applicant receive approved landscape plans. Recommendation Findings. Staff recommends the following findings: 1. The proposed use will not be detrimental to or endanger the public health, safety, comfort, convenience or general welfare of the neighborhood or the city. The use will not be detrimental or in any way endanger the public health, safety, or comfort. Conditions will be in place to mitigate any nuisances which the use may produce. 2. The use or development conforms to the City of Lake Elmo Comprehensive Plan. The property is guided for Village Mixed Use, in which a veterinary clinic is an allowed conditional use. 3. The use or development is compatible with the existing neighborhood. The use is compatible with the existing neighborhood and has been in existence since 2006. 4. The proposed use meets all specific development standards for such use listed in Article 9 of this Chapter. There are no standards specific to vet clinics in this section of code. However, the use does comply with section 154.505 B. 4. Where standards are stated. 5. If the proposed use is in a flood plain management or shoreland area, the proposed use meets all the specific standards for such use listed in Chapter 150, §150.250 through 150.257 (Shoreland Regulations) and Chapter 152 (Flood Plain Management). The property is located outside the 0.2% annual chance floodplain and shoreland area. 6. The proposed use will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area. The use is compatible with the intended character of the general vicinity and district. 7. The proposed use will not be hazardous or create a nuisance as defined under this Chapter to existing or future neighboring structures. The use will not be hazardous or create a nuisance. Again, conditions will be applied to avoid the production of a nuisance by the use. Page 6 8. The proposed use will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment of the proposed use. The use will be adequately served by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. The site currently has municipal water service and will be required to connect to sewer at the time that it becomes available. 9. The proposed use will not create excessive additional requirements at public cost for public facilities and services and will not be detrimental to the economic welfare of the community. The use will not create excessive additional requirements at public cost nor will it be detrimental to the economic welfare of the community. 10. The proposed use will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. The use will not excessively produce traffic, noise, smoke, fumes, glare or odors. 11. Vehicular approaches to the property, where present, will not create traffic congestion or interfere with traffic on surrounding public thoroughfares. Vehicular approaches to the property will not create and have not created traffic congestion or interfere with traffic. Traffic is limited to certain times and days of the weeks. Washington County may also restrict access to the property by requiring a right turn to enter and a right turn to exit the property. 12. The proposed use will not result in the destruction, loss or damage of a natural or scenic feature of major importance. N/A Recommended Conditions of Approval: 1) The applicant must obtain all other necessary City, State, and other governing body permits and approvals prior to the commencement of any construction activity on the parcel. 2) Conditions as they have been laid out in the City Engineers memo dated October 16, 2018 shall be required and approved by the City Engineer. 3) Conditions as they have been laid out in the Landscape Architects memo dated October 12, 2018 shall be required and approved by the City Landscape Architect. 4) A landscape wall shall be provided along the Eastern lot line that is either a masonry wall or fence in combination with landscape material that forms a screen at least six (6) feet in height, and not less than 90% opaque on a year-round basis. 5) At the time that public sanitary sewer becomes available to the property, the property must connect within one year after access has been provided. 6) Lighting shall be installed to the satisfaction of the code. 7) Barking dog complaints shall be reviewed by the City Council and may be the basis for revocation of this CUP if such conduct creates a nuisance to adjoining property - as determined by the City Council. Page 7 8) The applicant shall provide proof that the septic system is adequate to service the site as well as the expansion. Proof shall be provided in the form of Washington County inspection compliance report for the existing on-site wastewater system as well as a wastewater management plan approved by Washington County to serve the proposed building expansion. 9) There shall be no outside kennels or animal runs. 10) All disposals of animal parts and waste shall be in compliance with applicable State, County, and City laws. 11) Specific veterinary practices permitted by this CUP shall be limited to veterinary medicine, surgery, dentistry, and related service for small domestic animals. FISCAL IMPACT: None OPTIONS: • Approve Resolution 2018-128 granting the amendment with findings for the Conditional Use Permit associated with Cedar Pet Clinic at 11051 Stillwater Blvd. • Approve Resolution 2018-128 granting the amendment with findings and amended conditions of approval for Cedar Pet Clinic at 11051 Stillwater Blvd. • Deny Resolution 2018-128 with amended findings for Cedar Pet Clinic at 11051 Stillwater Blvd. RECOMMENDATION: Staff and Planning Commission: There were no amendments to the conditions or findings. Recommend approval of the Cedar Pet Clinic Conditional Use Permit Amendment with recommended findings and conditions of approval as drafted by staff. 6-0 Staff also recommends approval. “Move to approve Resolution 2018-128 amending the conditional Use Permit with recommended findings and conditions of approval for Cedar Pet Clinic at 11051 Stillwater Blvd.” ATTACHMENTS: • Application and Narrative • Plans • City Engineer, Landscape Architect, and Washington County Review Memos • Current CUP Resolution 2018- 1 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION 2018-128 A RESOLUTION APPROVING AN AMENDMENT TO A CONDITIONAL USE PERMIT FOR CEDAR PET CLINIC, A VETERINARY CLINIC LOCATED AT 11051 STILLWATER BOULEVARD. NORTH WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Cedar Pet Clinic, 11051 Stillwater Boulevard, Lake Elmo, MN 55042 (the “Applicant”) has submitted an application to the City of Lake Elmo (the “City”) for an amendment to a Conditional Use Permit for a veterinary clinic located at 11051 Stillwater Boulevard. (PID# 13.029.21.23.0067) (the “Property”); and WHEREAS, notice has been published, mailed and posted pursuant to the Lake Elmo Zoning Ordinance, Section 154.102; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter on October 22, 2018; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation to the City Council as part of a Staff Memorandum dated November 7, 2018, and WHEREAS, the City Council considered said matter at its November 7, 2018 meeting; and NOW, THEREFORE, based on the testimony elicited and information received, the City Council makes the following: FINDINGS 1) That the procedures for obtaining said Conditional Use Permit are found in the Lake Elmo Zoning Ordinance, Section 154.106. 2) That all the submission requirements of said Section 154.106 have been met by the Applicant. 3) That the proposed Conditional Use Permit includes the following components: 4)The use will not be detrimental or in any way endanger the public health, safety, or comfort. 5) The property is guided for Village Mixed Use, in which a veterinary clinic is an allowed conditional use. 6)The use is compatible with the existing neighborhood and has been in existence since 2006. Resolution 2018- 2 7) There are no standards specific to vet clinics in this section of code. However, the use does comply with section 154.505 B. 4. Where standards are stated. 8) The property is located outside the 0.2% annual chance floodplain and shoreland area. 9) The use is compatible with the intended character of the general vicinity and district. 10) The use will not be hazardous or create a nuisance. Again, conditions will be applied to avoid the production of a nuisance by the use. 11) The use will be adequately served by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. The site currently has municipal water service and will be required to connect to sewer at the time that it becomes available. 12) The use will not create excessive additional requirements at public cost nor will it be detrimental to the economic welfare of the community. 13) The use will not excessively produce traffic, noise, smoke, fumes, glare or odors. Vehicular approaches to the property will not create and have not created traffic congestion or interfere with traffic. Traffic is limited to certain times and days of the weeks. Washington County may also restrict access to the property by requiring a right turn to enter and a right turn to exit the property. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Lake Elmo City Council hereby approves the request by Cedar Pet Clinic for an amended Conditional Use Permit for a veterinary clinic with the following conditions of approval: 1) The applicant must obtain all other necessary City, State, and other governing body permits and approvals prior to the commencement of any construction activity on the parcel. 2) Conditions as they have been laid out in the City Engineers memo dated October 16, 2018 shall be required and approved by the City Engineer. 3) Conditions as they have been laid out in the Landscape Architects memo dated October 12, 2018 shall be required and approved by the City Landscape Architect. 4) A landscape wall shall be provided along the Eastern lot line that is either a masonry wall or fence in combination with landscape material that forms a screen at least six (6) feet in height, and not less than 90% opaque on a year-round basis. 5) At the time that public sanitary sewer becomes available to the property, the property must connect within one year after access has been provided. 6) Lighting shall be installed. 7) Barking dog complaints shall be reviewed by the City Council and may be the basis for revocation of this CUP if such conduct creates a nuisance to adjoining property - as determined by the City Council. 8) The applicant shall provide proof that the septic system is adequate to service the site as well as the expansion. Proof shall be provided in the form of Washington County inspection compliance report for the existing on-site wastewater system as well as a wastewater management plan approved by Washington County to serve the proposed building expansion. 9) There shall be no outside kennels or animal runs. 10) All disposals of animal parts and waste shall be in compliance with applicable State, County, and City laws. Resolution 2018- 3 11) Specific veterinary practices permitted by this CUP shall be limited to veterinary medicine, surgery, dentistry, and related service for small domestic and non-domestic household pets. 12) Upon City Council approval, the previous Conditional Use Permit dated August 15th, 2006 (Resolution 2006-084) shall expire and be replaced by resolution 2018-128. Passed and duly adopted this 7th day of November 2018 by the City Council of the City of Lake Elmo, Minnesota. __________________________________ Mike Pearson, Mayor ATTEST: ________________________________ Julie Johnson, City Clerk 7001 France Avenue South Suite 200 Edina, Minnesota 55435 p 952.893.9020 f 952.893.9299 bdhyoung.com September 21, 2018 Cedar Pet Clinic 11051 Stillwater Blvd Lake Elmo, MN 55042 Currently Zoned VMX - Village Mixed Use PID – 1302921230067 1.0256 acres 44,676 Square Feet Project Narrative Cedar Pet Clinic has been serving the community for over 30 years and has been operating in its current location for 14 years. With the advancements in pet care practices and the ever-expanding Lake Elmo area, the staff of Cedar Pet Clinic is pleased to propose a plan to expand the building on the current site to better serve the existing and future pet care needs of the growing community. The plan is to add approximately 1,400 square feet to the approximately 1,900-square-foot existing building. The expanded facility will offer a larger waiting room, treatment and surgery areas, and separate exam rooms and recovery areas for cats and dogs to foster “fear free” care for the pets. A larger laboratory area for testing and an onsite pharmacy will also be included to better address the needs of the community’s pets. Long stay boarding will not be offered; however, some pets may need to stay overnight for observation. The expanded building will receive new siding with white painted trim. The asphalt shingle hip roof will remain on the patient portion of the building and the clinical area will have a flat roof to support screened roof top mechanical units. A bigger paved parking area will be added to the site to accommodate the growing patient base. The use of the current veterinary clinic will not change. ENGINEERING Anderson Engineering of Minnesota, LLC 13605 1st Avenue North Suite 100 Plymouth, MN 55441 763-412-4000 (o) 763-412-4090 (f) www.ae-mn.com ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE ANDERSON NOT FOR CONSTRUCTION 12 Division Street Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com 0 20' 40' ENGINEERING Anderson Engineering of Minnesota, LLC 13605 1st Avenue North Suite 100 Plymouth, MN 55441 763-412-4000 (o) 763-412-4090 (f) www.ae-mn.com ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE ANDERSON NOT FOR CONSTRUCTION 12 Division Street Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com N TREES, TO BE REMOVED, (TYP.) 1. THE HORIZONTAL DATUM AND BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM, NAD 83(2011). 2. THE VERTICAL DATUM IS NAVD 88. THE SITE BENCHMARK IS THE TOP NUT OF THE FIRE HYDRANT LOCATED 10 FEET NORTHEAST OF THE DRIVEWAY DEPICTED HEREON. ELEVATION = 935.02 FEET. 3. THE AREA OF THE PROPERTY DESCRIBED HEREON IS 44,676 SQUARE FEET OR 1.0256 ACRES. THE AREA OF THE PROPERTY DESCRIBED HEREON LESS THE RIGHT-OF-WAY PER DOCUMENT NO. 08047 IS 34,939 SQUARE FEET OR 0.8021 ACRES. 4. THE LOCATION AND EXTENT OF UNDERGROUND UTILITIES, IF SHOWN, ARE BASED UPON EXISTING DRAWINGS PROVIDED BY THE UTILITY COMPANIES, ABOVE GROUND EVIDENCE AND GOPHER STATE ONE CALL MARKINGS PER TICKET NUMBER 181932424. THERE IS NO GUARANTEE AS TO THE ACCURACY OR THE COMPLETENESS OF THIS INFORMATION. THE SIZE AND LOCATION SHOULD BE CONSIDERED APPROXIMATE. ADDITIONAL UNDERGROUND UTILITIES MAY BE PRESENT. VERIFICATION OF THE EXISTENCE AND LOCATION OF ALL UTILITIES SHOULD BE OBTAINED FROM THE UTILITY OWNERS PRIOR TO ANY PLANNING OR DESIGN. IN ACCORDANCE WITH MINNESOTA STATUTE, THE LOCATION OF UTILITIES SHALL BE CONFIRMED PRIOR TO ANY DEMOLITION OR CONSTRUCTION. 5. THE TREE INFORMATION SHOWN HEREON WAS COLLECTED DURING THE FIELD SURVEY BY NON-FORESTRY TRAINED ANDERSON ENGINEERING OF MINNESOTA SURVEY PERSONNEL. TREE SIZES ARE ESTIMATES AND LOCATIONS ARE ACCURATE TO PLUS OR MINUS THREE FEET. 6. NO TITLE WORK WAS PROVIDED FOR THE PREPARATION OF THIS SURVEY TO VERIFY THE LEGAL DESCRIPTION OR THE EXISTENCE OF ANY EASEMENTS OR ENCUMBRANCES. 7. ACCORDING TO THE CITY OF LAKE ELMO, THE SUBJECT PROPERTY IS ZONED VMX, VILLAGE MIXED USE DISTRICT, AND HAS THE BUILDING SETBACK REQUIREMENTS LISTED BELOW. IT IS RECOMMENDED THAT THE PROPERTY OWNER OBTAIN A ZONING LETTER FROM THE CITY TO VERIFY ALL CONDITIONS THAT AFFECT THE PROPERTY THROUGH THE CITY ZONING ORDINANCE. THIS SURVEY DOES NOT PURPORT TO DESCRIBE ALL CONDITIONS CONTAINED IN SAID ORDINANCE. 8. OWNER IS IN PROCESS OF SOME VEGETATION REMOVAL ON SITE, CONSISTING OF A FLOWER BED (ON WEST SIDE OF SITE) AND FOUR SURVEYED TREES (SOUTH OF BUILDING). THOSE ITEMS ARE NOT SHOWN FOR CLARITY. 9. SEE SHEET S1 FOR PROPERTY LEGAL DESCRIPTION. NOTES: ELECTRIC BOX LIGHT POLE SIGN GUARD POST DECIDUOUS TREE LEGEND GAS METER FOUND IRON MONUMENT SET IRON PIPE EXISTING CONCRETE SURFACE EXISTING BITUMINOUS SURFACE SANITARY SEWER BURIED COMMUNICATION LINE WOOD FENCE UTILITY (OVERHEAD) ELECTRIC GAS MAIN CONIFEROUS TREE TREES, TO BE REMOVED PROPERTY LINE BUILDING SETBACK LINE RIGHT-OF-WAY LINE CONCRETE WALK, TO BE REMOVED EM ELECTRIC METER A/C CLEAN OUT MAIL BOX BITUMINOUS SURFACE, TO BE REMOVED ASPHALT PAVING TO BE REMOVED. CONCRETE WALK, TO BE REMOVED. LANSCAPE, TO BE REMOVED. CONTRACTOR SHALL PROHIBIT HEAVY EQUIPMENT USE WITHIN THE PROPOSED INFILTRATION AREA. (REFER TO GRADING PLAN FOR PRECISE LOCATIONS/BOUNDARIES) SAW CUT EXISTING PAVEMENT, PROVIDE STRAIGHT AND VERIFY SURFACE FOR PROPOSED PAVEMENT TO MATCH IN. ASSUMED/ APPROX. LOCATION OF EXISTING WATER SERVICE. CONTRACTOR TO VERIFY AND USE APPROPRIATE CAUTION NOT TO DAMAGE OR DISRUPT DURING WORK. ASSUMED/ APPROX. LOCATION OF EXISTING SANITARY SERVICE LINE. CONTRACTOR TO VERIFY AND USE APPROPRIATE CAUTION NOT TO DAMAGE OR DISRUPT DURING WORK. 1 2 3 4 KEYNOTES: TREES, TO BE SAVED TREES, TO BE SAVED TREES, TO BE SAVED TREE, TO BE SAVED TREE, TO BE SAVED LANDSCAPE AREA, TO BE REMOVED WOODED AREA, TO BE CLEARED 1 3 3 2 2 4 5 5 6 7 6 7 0 20' 40' ENGINEERING Anderson Engineering of Minnesota, LLC 13605 1st Avenue North Suite 100 Plymouth, MN 55441 763-412-4000 (o) 763-412-4090 (f) www.ae-mn.com ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE ANDERSON NOT FOR CONSTRUCTION 12 Division Street Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com N BUILDING ADDITIONS (SEE ARCH. PLAN) 20' 0. 6 4 ' 38' 38 ' NEW ASPHALT PAVEMENT MATCH-IN TO EXISTINGASPHALT NEW ASPHALT 10'± CONC. WALK PED.CONC. RAMP 8'X8' CONC. TRASH PAD ELECTRIC BOX LIGHT POLE SIGN NEW GUARD POST DECIDUOUS TREE LEGEND GAS METER FOUND IRON MONUMENT SET IRON PIPE EXISTING ASPHALT SANITARY SEWER BURIED COMMUNICATION LINE EXISTING WOOD FENCE UTILITY (OVERHEAD) ELECTRIC GAS MAIN CONIFEROUS TREE PROPERTY LINE BUILDING SETBACK LINE RIGHT-OF-WAY LINE NEW ASPHALT EM ELECTRIC METER A/C CLEAN OUT MAIL BOX NEW CONCRETE WALK 1. ALL DIMENSIONS TO FACE OF CURB OR EDGE OF PAVEMENT. 2. ALL CONSTRUCTION SHALL COMPLY WITH 2016 EDITION OF MN/DOT STANDARD CONSTRUCTION SPECIFICATIONS (INCLUDING SUPPLEMENTS), AS APPLICABLE. ALL CONSTRUCTION SHALL COMPLY WITH CITY OF MINNEOTA, YELLOW MEDICINE WATERSHED DISTRICT, MN DEPARTMENT OF HEALTH, AND MNDOT PERMIT REQUIREMENTS. 3. CONTRACTOR SHALL VERIFY ALL UNDERGROUND UTILITIES IN THE AREA OF CONSTRUCTION, PRIOR TO BEGINNING THE WORK. 4. NEW CONSTRUCTION FEATURES SHALL MATCH IN TO EXISTING WHERE APPLICABLE (PAVEMENTS, CURBS, SIDEWALKS). PROVIDE SMOOTH TRANSITIONS AT MATCH-IN POINTS. 5. NO WORK SHALL BE PERFORMED WITHIN THE MnDOT RIGHT OF WAY WITHOUT COPIES OF THE APPROVED MnDOT PERMITS ON SITE. CONTRACTOR SHALL PERFORM WORK WITHIN THE R/W IN CONFORMANCE WITH ALL PERMIT REQUIREMENTS. 6. THE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING ALL HORIZONTAL AND VERTICAL CONTROLS. 7. CONTRACTOR SHALL VERIFY ALL DIMENSIONS AND ELEVATIONS PRIOR TO CONSTRUCTION. 8. THE CONTRACTOR SHALL OBTAIN ALL NECESSARY CONSTRUCTION PERMITS REQUIRED TO PERFORM ALL THE WORK. THE CONTRACTOR SHALL POST ALL BONDS, PAY ALL FEES, PROVIDE PROOF OF INSURANCE, AND PROVIDE ANY NECESSARY TRAFFIC CONTROL FOR THE WORK. 9. ANGLED PARKING SHALL CONFORM WITH CITY'S PARKING ORDINANCE FOR 45° PARKING STALLS. NOTES: PAVEMENT STRIPING TO DESIGNATE NO PARKING. HANDICAP PAVEMENT EMBLEMS SHALL CONFORM WITH STATE ADA CODES. DUMPSTER LOCATION. (SEE ARCHITECTURAL). CONCRETE STOOP (TYP.), SEE ARCH. PROVIDE CURB OPENING (FOR DRAINAGE) PER DETAIL. SURMOUNTABLE CONCRETE CURB & GUTTER. B612 CONCRETE CURB & GUTTER. EDGE OF NEW BITUMINOUS DRIVE. LANDSCAPE WALL, PER DETAIL. CONCRETE WHEEL STOPS, PER DETAIL. 1 2 3 4 5 KEYNOTES: 6 EXISTING CONTOUR PROPOSED BUILDING INFILTRATION BASIN CONCRETE CURB & GUTTER 7 PRELIMINARY SOILS ANALYSIS SUGGESTS THE SOILS AT THIS LOCATION ARE HYDROLOGIC SOIL GROUP "B" PARKING STALLS: REQUIRED: 14 PROPOSED: 26 (INCLUDES 2 H.C.) FUTURE: N/A BUILDING ADDITION FFE = 935.30 (SEE ARCH. PLAN) INFI L T R A T I O N B A S I N BOT . E L . = 9 3 0 . 0 0 BUILDING ADDITIONS, SEE ARCH. PLAN 2 1 4 5 8 8 7 7 8 8 5' M I N . 10 ' TY P . 5' M I N . 5 PARKING STALL COUNT VEHICULAR FLOW DIRECTION . PRE-DEVELOPMENT HARD COVER: PERVIOUS AREA = 33,671 S.F. IMPERVIOUS AREA = 11,005 S.F. TOTAL = 44,676 S.F. . POST-DEVELOPMENT HARD COVER: PERVIOUS AREA = 25,267 S.F. IMPERVIOUS AREA = 19,409 S.F. TOTAL = 44,676 S.F. . NET INCREASE IN IMPERVIOUS SURFACE AREA = 8,404 S.F. (18% INCREASE) NEW ASPHALT22 ' TY P . 18 ' TY P . 9' TYP. WHEEL STOPS, PER DETAIL (TYP.) ZONED: VILLAGE MIXED USE (VMX) PROPOSED LANDSCAPE WALL 8 9 7 R1 0 ' R23' R 2 0 ' 14' 6 6 6 8' 9 PAINT STRIPING (TYP.) 14 ' 3 9 935 930 93 4 93 3 93 2 93 1 93 4 93 3 9 3 3 9 3 2 9 3 1 9 3 3 932 932 931 930 931 932 932 931 934 935 935 931 93 4 930 9 3 0 930 935 0 20' 40' ENGINEERING Anderson Engineering of Minnesota, LLC 13605 1st Avenue North Suite 100 Plymouth, MN 55441 763-412-4000 (o) 763-412-4090 (f) www.ae-mn.com ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE ANDERSON NOT FOR CONSTRUCTION 12 Division Street Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com N MATCH-IN TO EXISTING ASPHALT TOP/BERM EL. = 932.75 ELECTRIC BOX LIGHT POLE SIGN GUARD POST DECIDUOUS TREE LEGEND GAS METER FOUND IRON MONUMENT SET IRON PIPE EXISTING CONCRETE SIDEWALK SANITARY SEWER BURIED COMMUNICATION LINE EXISTING WOOD FENCE UTILITY (OVERHEAD) ELECTRIC GAS MAIN CONIFEROUS TREE PROPERTY LINE BUILDING SETBACK LINE RIGHT-OF-WAY LINE NEW ASPHALT EM ELECTRIC METER A/C CLEAN OUT MAIL BOX NEW CONCRETE SIDEWALK PROPOSED BUILDING INFILTRATION BASIN CONCRETE CURB & GUTTER STORMWATER POLLUTION PREVENTION PLAN NOTES: 5. ALL DISTURBED AREAS, EXCEPT AREAS TO BE PAVED AND/OR SPECIFICALLY DESIGNED BY A LANDSCAPE PLAN, SHALL BE COVERED WITH A MINIMUM 6" OF TOP SOIL. ALL DISTURBED AREAS SHALL BE SEEDED & MULCHED AT THE PRESCRIBED RATES WITHIN 72 HOURS OF FINAL GRADING UNLESS OTHERWISE NOTED. 6. ALL EXPOSED SOIL AREAS WITH A CONTINUOUS POSITIVE SLOPE WITHIN 200 LINEAL FEET OF ANY SURFACE WATER, MUST HAVE TEMPORARY EROSION PROTECTION OR PERMANENT COVER FOR THE EXPOSED SOIL AREAS YEAR ROUND, ACCORDING TO THE FOLLOWING TABLE OF SLOPES AND TIME FRAMES. 7. IT IS REQUIRED THAT SOILS TRACKED FROM THE SITE BY MOTOR VEHICLES BE CLEANED DAILY FROM PAVED ROADWAY SURFACES THROUGHOUT THE DURATION OF CONSTRUCTION. 8. ALL REQUIREMENTS OF THE LOCAL WATERSHED DISTRICT SHALL BE SATISFIED PER THE APPROVED PERMIT. 9. ALL EROSION & SEDIMENT CONTROL MEASURES SHOWN ON THIS PLAN AND IMPLEMENTED IN THE FIELD AS DIRECTED BY THE ENGINEER SHALL CONFORM TO THE MPCA'S "PROTECTING WATER QUALITY IN URBAN AREAS: BEST MANAGEMENT PRACTICES FOR MINNESOTA". 10. ALL SOLID WASTE/ CONSTRUCTION DEBRIS SHALL BE DISPOSED OF IN ACCORDANCE WITH MPCA REQUIREMENTS. HAZARDOUS MATERIALS SHALL BE STORED/ DISPOSED OF IN COMPLIANCE WITH MPCA REGULATIONS 11. INLET SEDIMENTATION CONTROL IS TO BE PROVIDED TO ALL STORM SEWER CATCH BASINS THROUGHOUT CONSTRUCTION. MEASURES APPLIED SHALL COMPLY WITH BEST MANAGEMENT PRACTICES FOR MINNESOTA AND APPLICATIONS OF NPDES PHASE II AS APPROPRIATE FOR PHASE OF CONSTRUCTION. 12. CONTRACTOR SHALL PREVENT SOIL LOSS DURING CONSTRUCTION DUE TO WIND EROSION. DUST SHALL BE SUPPRESSED THROUGH THE APPLICATION OF WATER AS DEEMED NECESSARY BY THE CONTRACTOR, OR THROUGH EQUIVALENT BMP'S AS APPROVED BY THE ENGINEER. SEED MIX: MNDOT NO. 25-131 220#/ACRE MULCH: TYPE 1 2 TONS/ACRE (DISK ANCHORED) FERTILIZER: 150#/ACRE RATE OF APPLICATION 20-10-10 TYPE OF SLOPE STEEPER THAN 3:1 10:1 TO 3:1 FLATTER THAN 10:1 TIME 7 DAYS 14 DAYS 14 DAYS (MAXIMUM TIME AN AREA REMAIN OPEN WHEN THE AREA IS NOT ACTIVELY BEING WORKED) STORMWATER POLLUTION PREVENTION PLAN NOTES: 1. GRADING CONTRACTOR SHALL VERIFY LOCATIONS AND ELEVATIONS OF ALL UNDERGROUND UTILITIES WITH THE RESPECTIVE UTILITY COMPANIES PRIOR TO CONSTRUCTION 2. ALL EROSION CONTROL MEASURES CALLED FOR ON THESE PLANS AND SPECIFICATIONS, WHICH MAY INCLUDE SILT FENCE, SEDIMENTATION BASINS OR TEMPORARY SEDIMENT TRAPS, SHALL BE CONSTRUCTED AND SERVICEABLE IN THE FOLLOWING ORDER: A. ROCK CONSTRUCTION ENTRANCES. B. SILT FENCE. C. COMMON EXCAVATION AND EMBANKMENT (GRADING ) D. SEED AND MULCH OR SOD. E. BIO-ROLL BARRIERS IN FINISHED GRADED AREAS. F. INLET AND OUTLET FACILITIES SUBSEQUENT TO STORM SEWER WORK. GRADING CONTRACTOR SHALL PROVIDE AND MAINTAIN ALL EROSION CONTROL MEASURES AS MAY BE SHOWN ON THESE PLANS OR SPECIFICATIONS. GRADING CONTRACTOR SHALL IMPLEMENT ANY ADDITIONAL EROSION CONTROL MEASURES AS MAY BE REQUIRED TO PROTECT ADJACENT PROPERTY. 3. ALL EROSION CONTROL FACILITIES SHALL BE MAINTAINED BY THE CONTRACTOR DURING GRADING OPERATIONS. ANY TEMPORARY FACILITIES WHICH ARE TO BE REMOVED AS CALLED FOR ON THESE PLANS AND SPECIFICATIONS SHALL BE REMOVED BY THE GRADING CONTRACTOR WHEN DIRECTED BY THE ENGINEER. THE GRADING CONTRACTOR SHALL THEN RESTORE THE SUBSEQUENTLY DISTURBED AREA IN ACCORDANCE WITH THESE PLANS AND SPECIFICATIONS. 4. THE GRADING CONTRACTOR SHALL SCHEDULE THE SOILS ENGINEER SO THAT CERTIFICATION OF ALL CONTROLLED FILLS WILL BE FURNISHED TO THE OWNER DURING CONSTRUCTION AND UPON COMPLETION OF THE PROJECT. INSTALL SILT FENCE. SIGNIFICANT TREE(S) TO BE SAVED. REFER TO ARCHITETURAL PLANS FOR ENTRY ELEVATIONS & THRESHOLDS. HANDICAP ACCESS ROUTE, PER ADA SPECIFICATIONS. EMPLOY EROSION CONTROL. BMP ALONG EDGE OF PAVEMENT TO ELIMINATE SEDIMENT/SILT FROM LEAVING THE CONSTRUCTION AREA. EMPLOY STREET SWEEPING AS REQUIRED. INSTALL TEMPORARY SILT FENCE AROUND PROPOSED INFILTRATION BASINS AS SOON AS BASIN GRADING IS COMPLETE. REMOVE FENCE AFTER THE BASIN'S WATERSHED HAS BEEN FULLY STABILIZED (BUILDING AND PAVED AREAS HAVE BEEN CONSTRUCTED AND VEGETATED AREAS ARE FULLY ESTABLISHED). PROVIDE ROCK CONSTRUCTION ENTRANCE, PER DETAIL. CONCRETE WASHOUT AREA, PER DETAIL. NO EQUIPMENT SHALL BE ALLOWED INFILTRATION BASIN IN ORDER TO AVOID ANY/ALL COMPACTION OF THE INFILTRATION BASIN SOILS. ASSUMED (NOT CONFIRMED) LOCATION OF EXISTING WATER SERVICE. CONTRACTOR TO VERIFY AND USE APPROPRIATE CAUTION NOT TO DAMAGE OR DISRUPT DURING WORK. ASSUMED (NOT CONFIRMED) LOCATION OF EXISTING SANITARY SERVICE LINE. CONTRACTOR TO VERIFY AND USE APPROPRIATE CAUTION NOT TO DAMAGE OR DISRUPT DURING WORK. KEYNOTES: PRIOR TO COMMENCEMENT OF EARTHWORK OPERATIONS. INSTALLATION SCHEDULE OF INSTALLATION & MAINTENANCE STORM WATER POLLUTION PREVENTION PLAN ITEM SILT FENCE AFTER TRIBUTARY DRAINAGE AREA IS INSPECT & MAINT. AFTER EACH RUN-OFF EVENT. REMOVE SEDIMENTS AS REQUIRED. INSPECTION & MAINTENANCE RESTORED. REMOVAL ROCK CONST. ENTRANCE PRIOR TO COMMENCEMENT OF EARTHWORK OPERATIONS. INSPECT REGULARLY. MAINTAIN AS NEEDED.PRIOR TO PAVING. PROPOSED CONTOUR EXISTING CONTOUR930 930 SILT FENCE PROPOSED SPOT ELEVATION, REFER TO SPOT ELEVATION KEY (REPRESENTS GUTTER GRADE OF NEW CURB LINE) SURFACE FLOW DIRECTION ARROW RIP-RAP ROSK CONSTRUCTION ENTRANCE, PER DETAIL BUILDING ADDITIONS (SEE ARCH. PLAN) BUILDING ADDITION FFE = 935.30 (SEE ARCH. PLAN) OUTLET CONTROL STRUCTURE RIM = 931.17 INV. = 928.20 FES INV. = 928.20 SILT FENCE, (TYP.) SILT FENCE, (TYP.) SILT FENCE, (TYP.) 10 11 6" HDPE PIPE @ 0.0% 10-FT. WIDE GRASS-LINED SPILLWAY EL. = 931.75 (LEVEL) STORM WATER QUALITY BASIN EMERGENCY OVERFLOW (E.O.F.) TOP/ WALL: EL. = 935.00 BOT./ WALL: EL. = 931.10 TOP/ WALL: EL. = 932.80 BOT./ WALL: EL. = 930.50 Z Z Z Z CONTROL JOINT EXPANSION JOINT 1" TO 2" WASHED ROCK HARD SURFACE PUBLIC ROAD 50 ' M I N I M U M 4:1 4 : 1 2' MINIMUM 6" MINIMUM AS R E Q U I R E D LINE BOTTOM AND SIDES OF ROCK ENTRANCE WITH GEOTEXTILE FILTER FABRIC TYPE III OR APPROVED EQUAL. AA 18" MIN. 18" MIN. 10' MIN. 10 ' M I N . 24" MIN. 36" MIN. MNDOT 3149 SELECT GRANULAR BORROW (MIN.) COMPACTED SUB-BASE 95% COMPACTED AGGREGATE BASE CIP CONCRETE BROOM FINISH SWEEP PERPENDICULAR TO DIRECTION OF TRAFFIC SEE 1" SCORING @ 5' O.C. (D/4) 4" 6" 12 " 4000 PSI, 6% AIR ENTRAINED PLAN FOR WIDTH IN AREAS ADJACENT TO BLDG., OR IN AREAS OF POOR SUBGRADE, AS IDENTIFIED BY GEOTECHNICAL REPRESENTATIVE NOTE: DEPENDING UPON CONFIGURATION, ATTACH FABRIC TO WIRE MESH WITH HOG RINGS, STEEL POSTS WITH TIE WIRES, OR WOOD POSTS WITH STAPLES. DIRECTION OF RUNOFF FLOW ENGINEERING FABRIC FABRIC ANCHORAGE TRENCH BACKFILL WITH TAMPED NATURAL SOILMETAL OR WOOD POST OR STAKE WIRE MESH REINFORCEMENT (OPTIONAL) NATURAL SOIL 2' 6" 6" MI N . MIN. MI N . STRAW BALES (OR EQUAL) STRAW BALES 60 MIL POLYETHYLENE 2" X 2" STAKES OR #4 J-BARS 2 PER BALE TYPICAL B612 THIS SECTION REMOVED FOR GRAPHICAL REPRESENTATION ONLY. STRAW BALE PERIMETER SHALL BE CONTINUOUS. CONCRETE WASHOUT AREA SIGN 4" 6. 5 " 10 . 5 " R= 2 8 " R=12" 3/4" R = 6 8 " SLOPE 1/4" PER FT. 17.5" 10.5" 28" 7" EXPANSION JOINT (BOTH SIDES) 3'30' SURMOUNTABLE CURB 3' FOLD UNDER 6" 6" WIRE STAPLES 3' OC USING DIAMOND PATTERN 6" WIRE STAPLES 1' SPACING ON UPPER END 4" OVERLAP OF MATS 6" WIRE STAPLES 1' SPACING ON LOWER END * APPLIES TO ALL SLOPES STEEPER THAN 4 (H.) TO 1 (V.) 1/2" RAD. 13 . 5 " 12" 1 3 SLOPE 3/4" PER FT. 6"3" RAD. 1/2" RAD. 6" 2" 2" 2" 7" 8" DEPRESSED FOR WATER FLOW SCALE:1 CONCRETE JOINTS N.T.S.SCALE:2 ROCK CONSTRUCTION ENTRANCE N.T.S.SCALE:3 SILT FENCE INSTALLATION DETAIL N.T.S.SCALE:4 CONCRETE WASHOUT DETAIL N.T.S. SCALE:5 BITUMINOUS PAVEMENT SECTION N.T.S.SCALE:6 CONCRETE SIDEWALK/PATIO SECTION N.T.S.SCALE:7 TYPICAL CONCRETE CURB N.T.S.SCALE:8 EROSION CONTROL BLANKET N.T.S. ENGINEERING Anderson Engineering of Minnesota, LLC 13605 1st Avenue North Suite 100 Plymouth, MN 55441 763-412-4000 (o) 763-412-4090 (f) www.ae-mn.com ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE ANDERSON NOT FOR CONSTRUCTION 12 Division Street Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com PARKING PERMIT REQUIRED UP TO $200 FINE FOR VIOLATION SIGN TO MEET STATE AND A.D.A. CODES PAVEMENT SURFACE 4" DIA. STEEL PIPE W/ CONCRETE INFILL SIGN POST NOTES: 1 ALL SITE SIGNAGE SHALL REQUIRE A SEPERATE PERMIT. 14" MIN. FROM TOP OF BOTTOMSECTION TO TOP OF VALVE BOX NOTES: 1 ACCESSIBILITY SYMBOL INSIDE A 48" (MIN.) SQUARE BLUE BACKGROUND WITH WHITE BORDER PER USDOT MUTCD FIG 3B-22. USE STENCIL FOR HANDICAPPED PARKING DECAL. 2 HANDICAP SIGN 1' BACK FROM CONCRETE WALK. 3 NO PARKING SIGN 1' BACK FROM CONCRETE WALK. 2 3 2 4" PAINTED DIAGONAL LINES 45 DG. 3' C-C 1 1 CONCRETE WALK 100-YR HWL EL. = 931.70 PER PLAN TOP/ BERM EL. = 932.75 (SPILLWAY EL. = 931.75) INFILTRATION BASIN PLANTING MEDIA SHALL BE MPCA "MIXED" CONSISTING OF THE FOLLOWING BY DRY WEIGHT: A. COURSE SAND: 40%TO 65% (ASTM C-33) B. TOPSOIL: 25% TO 35% C. COMPOST: 10% TO 25% (MNDOT SPEC 3890 GRADE 12" 18 " 18 " 18 " MI N . 12 " 36 " 3 (MAX.) 1 3 1 SURFACE EL. = 930.00 12' PLANTING MEDIA DEPTH 1 1 1 1 4" PAINTED PARKING STALL LINE (WHITE) 6" INV. EL. = 928.20 35'-6" OUTLET PIPE @ 0.0% 27" DIA OUTLET STRUCTURE: RIM EL. = 931.17 6" DIA. STEEL PIPE (PAINTED YELLOW) FILL W/ CONCRETE, CROWN TOP 1" 4'-0" 3'-6" 6" 12" x 12" x 48" CONC. FTG. BITUMINOUS SURFACE 1.0' 1.0' SURMOUNTABLE CURB 5'5'4' 14' 6' EXPOSED COARSE (NON-SLIP) AGGREGATE FINISH SLOPE DOWN 1:10 SLOPE DOWN 1:10 SL O P E D O W N 1: 1 2 ENGINEERING Anderson Engineering of Minnesota, LLC 13605 1st Avenue North Suite 100 Plymouth, MN 55441 763-412-4000 (o) 763-412-4090 (f) www.ae-mn.com ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE ANDERSON NOT FOR CONSTRUCTION 12 Division Street Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com SCALE:2 WHEEL STOP N.T.S.SCALE:3 LANDSCAPE WALL TYPICAL SECTION N.T.S. SCALE:4 PEDESTRIAN RAMP DETAIL N.T.S.SCALE:5 HANDICAP SIGN DETAIL N.T.S.SCALE:7 INFILTRATION BASIN TYPICAL SECTION N.T.S. SCALE:6 HANDICAP STALL STRIPING DETAIL N.T.S. SCALE:1 PIPE BOLLARD N.T.S. 935 93 0 93 4 93 3 93 2 93 1 93 4 93 3 9 3 3 9 3 2 9 3 1 9 3 3 932 932 931 930 931 932 932 931 934 935 935 931 93 4 930 9 3 0 930 935 119 Stella de Oro Daylily 1 GAL. CONT. 3Red Oak 2 - 1/2" CAL. B&B 2Green Mountain Sugar Maple 2 - 1/2" CAL. CONT. 1 Green Mountain Sugar Maple 2 - 1/2" CAL. CONT. 16 Sea Green Juniper 5 GAL. CONT. 5 Sea Green Juniper 5 GAL. CONT. 55 Walkers Low Catmint 1 GAL. CONT. 26 Feather Reed Grass 1 GAL. CONT. 17Annabelle Smooth Hydrangea 5 GAL. CONT. 31Walkers Low Catmint 1 GAL. CONT. 14Feather Reed Grass 1 GAL. CONT. 4 Feather Reed Grass 1 GAL. CONT. 5 Little Devil Ninebark 5 GAL. CONT. 12Feather Reed Grass 1 GAL. CONT. 12Walkers Low Catmint 1 GAL. CONT. TREES QTY COMMON NAME CONT.SIZE REMARKS 3 GREEN MOUNTAIN SUGAR MAPLE CONT. 2 - 1/2" CAL. SINGLE STRAIGHT LEADER, NO "V" CROTCHES ACER SACCHARUM `GREEN MOUNTAIN` TM 3 RED OAK B&B 2 - 1/2" CAL. SINGLE STRAIGHT LEADER, NO "V" CROTCHES QUERCUS RUBRA SHRUBS QTY COMMON NAME CONT SIZE REMARKS 17 ANNABELLE SMOOTH HYDRANGEA CONT. 5 GAL.MIN. 5 CANES @ 18" HT. HYDRANGEA ARBORESCENS `ANNABELLE` 21 SEA GREEN JUNIPER CONT. 5 GAL. JUNIPERUS CHINENSIS `SEA GREEN` 5 LITTLE DEVIL NINEBARK CONT. 5 GAL.MIN. 5 CANES 18" HT. PHYSOCARPUS OPULIFOLIUS `DONNA MAY` PP22,634 ANNUALS/PERENNIALS QTY COMMON NAME CONT SIZE REMARKS 56 FEATHER REED GRASS CONT. 1 GAL. CALAMAGROSTIS X ACUTIFLORA `KARL FOERSTER` 119 STELLA DE ORO DAYLILY CONT. 1 GAL. HEMEROCALLIS X `STELLA DE ORO` 98 WALKERS LOW CATMINT CONT. 1 GAL. NEPETA X FAASSENII `WALKERS LOW` PLANT SCHEDULE PLAN WASHED RIVER ROCK MULCH NEW SOD NEW SEED - 'GENERAL TURF' LANDSCAPE PLAN LEGEND NEW POLY EDGING NEW SEED - 'WET AREA' SCALE:1 LANDSCAPE PLAN 1" = 20' 0 20' 40' ENGINEERING Anderson Engineering of Minnesota, LLC 13605 1st Avenue North Suite 100 Plymouth, MN 55441 763-412-4000 (o) 763-412-4090 (f) www.ae-mn.com ENGINEERING ARCHITECTURE LAND SURVEYING ENVIRONMENTAL SERVICES LANDSCAPE ARCHITECTURE ANDERSON NOT FOR CONSTRUCTION 12 Division Street Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com N LANDSCAPE WALL PROTECT EXIST. LANDSCAPE BED LANDSCAPE WALL (SEE CIVIL) SEEDING LIMITS 1. LANDSCAPE CONTRACTOR SHALL VISIT THE PROJECT SITE PRIOR TO SUBMITTING A BID TO BECOME COMPLETELY FAMILIAR WITH SITE CONDITIONS. 2. ALL ROUGH AND FINISH GRADING TO BE DONE BY OTHERS. 3. NO PLANTING SHALL BE INSTALLED UNTIL ALL GRADING, BUILDING, CONSTRUCTION, UTILITY WORK & IRRIGATION (IF APPLICABLE) HAS BEEN COMPLETED IN THE AREAS TO BE PLANTED. 4. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO IDENTIFY ALL UNDERGROUND CABLES, CONDUITS, WIRES, ETC., ON THE PROPERTY. 5. IF THERE IS A DISCREPANCY BETWEEN THE NUMBER OF PLANTS SHOWN ON THE PLAN AND THE NUMBER OF PLANTS SHOWN IN THE PLANT LIST, THE NUMBER OF PLANTS SHOWN ON THE PLAN WILL TAKE PRECEDENCE. 6. ALL PROPOSED PLANT MATERIAL SHALL BE LOCATED CAREFULLY AS SHOWN ON THE PLAN. IF THE CONTRACTOR BELIEVES AN ERROR HAS BEEN MADE REGARDING SPACING OR LOCATION OF THE PLANT MATERIAL INDICATED ON THE PLAN, NOTIFY THE LANDSCAPE ARCHITECT PRIOR TO INSTALLATION. 7. THE CONTRACTOR IS RESPONSIBLE FOR COMPLETE MAINTENANCE OF THE PLANT MATERIAL (WATERING, SPRAYING, FERTILIZING, MOWING, ETC.) UNTIL THE WORK HAS BEEN ACCEPTED, BY THE OWNER. 8. THE CONTRACTOR IS RESPONSIBLE FOR ALL REPAIRS TO PROPERTY DAMAGE FROM PLANTING OPERATIONS AT NO COST TO THE OWNER. 9. ALL NEWLY PLANTED PLANT MATERIAL SHALL BE GUARANTEED THROUGH ONE CALENDAR YEAR STARTING FROM THE DATE OF ACCEPTANCE ESTABLISHED BY THE OWNER. 10. THE CONTRACTOR SHALL MEET WITH THE OWNER OR OWNERS REPRESENTATIVE ON SITE WHEN THEY FEEL THE PROJECT IS COMPLETE ACCORDING TO THE CONTRACT DOCUMENTS. IF ALL WORK IS SATISFACTORY AND COMPLETE ACCORDING TO THE CONDITIONS OF THE CONTRACT DOCUMENTS, THEN THE OWNER MUST DECLARE THE PROJECT COMPLETE. THIS DECLARATION WILL CONSTITUTE AS THE BEGINNING OF THE ONE (1) YEAR WARRANTEE PERIOD FOR ALL PLANT MATERIAL. THE OWNER SHALL PROVIDE A LETTER WITH SIGNATURE STATING THE DATE OF ACCEPTANCE. 11. WIND BURN OR OTHERWISE DAMAGED PLANT MATERIAL WILL NOT BE ACCEPTED. 12. CONTRACTOR CAN SUBSTITUTE MACHINE MOVED MATERIAL USING APPROPRIATE SIZE TREE SPADE FOR B & B WITH OWNER APPROVAL. 13. THE PRACTICE OF STAKING SHOULD NOT ALLOW NAILS, SCREWS, WIRES, ETC. TO PENETRATE THE OUTER SURFACE OF THE TREES. 14. THE CONTRACTOR WILL BE RESPONSIBLE FOR THE REMOVAL OF ALL TREE STAKES, GUYS, STRAPS AND TRUNK PROTECTION MEASURES FOLLOWING THE COMPLETION OF THE WARRANTEE PERIOD OR AS DIRECTED BY THE OWNER. 15. LANDSCAPE CONTRACTOR IS REQUIRED TO PROVIDE THE OWNER WITH MAINTENANCE INFORMATION DURING THE GUARANTEE PERIOD RELATING TO WATERING, FERTILIZING, PRUNING, PEST CONTROL, AND RELATED ITEMS. THIS WILL BE PREPARED AND DELIVERED TO THE OWNER AFTER PROVISIONAL INSPECTION APPROVAL HAS BEEN GIVEN BY THE OWNER AND/OR LANDSCAPE ARCHITECT. 16. INSTALL CORRUGATED PLASTIC TREE GUARDS, WHITE IN COLOR, WITH THE SIZE OF TUBE 1" DIA. (MIN.) LARGER THAN THE CALIPER OF THE TREE TO BE PROTECTED. 17. LANDSCAPE FABRIC (FILTER MAT) TO HAVE A COMBINED WEIGHT OF 4.5-5.5 OZ. PER S.Y. FABRIC SHOULD BE U.V. STABILIZED AND HAVE A FIVE YEAR MINIMUM WEATHERABILITY FACTOR IN FULL SUNLIGHT. FABRIC TO BE PHILLIPS DUON R OR EQUIVALENT. SAMPLE REQUIRED FOR APPROVAL. 18. 3" DEPTH SHREDDED HARDWOOD MULCH SHALL BE INSTALLED UNDER ALL TREES AND SHRUBS THAT ARE ISOLATED FROM GROUNDCOVER AREAS AND GENERAL SHRUB MASSES. 19.3” DEPTH 1”TO 1-1/2” WASHED RIVER ROCK SHALL BE INSTALLED OVER LANDSCAPED FABRIC AS INDICATED ON THE PLANS & DETAILS. 20. CALIPER OF TREES UP TO AND INCLUDING 4" SHALL BE MEASURED AT 6" ABOVE GROUND LEVEL, AND 12" ABOVE GROUND LEVEL FOR LARGER SIZES. 21. CRABAPPLE TREES SHALL HAVE NO BRANCHES BELOW 36" ABOVE THE ROOT BALL, AND HAVE NO 'V' CROTCHES. 22. FOR BALLED & BURLAP PLANT MATERIAL, REMOVE THE TOP HALF OF THE BURLAP FROM THE ROOT BALL. WIRE CAGES, STRAPS, ETC. SHALL BE REMOVED FROM THE TOP HALF OF THE ROOTBALL BEFORE INSTALLATION. 23. ALL CONTAINER MATERIAL SHALL HAVE BEEN GROWN IN CONTAINER FOR A MINIMUM OF 6 MONTHS PRIOR TO INSTALLATION. 24. SHRUBS AND GROUNDCOVER SHALL BE PLANTED A MINIMUM OF ONE HALF THEIR ON-CENTER SPACING FROM PAVING EDGE UNLESS OTHERWISE NOTED. 25. DECIDUOUS SHRUBS SHALL HAVE MINIMUM OF FIVE (5) CANES AT SPECIFIED HEIGHT UNLESS OTHERWISE NOTED IN PLANT SCHEDULE. 26. LANDSCAPE CONTRACTOR SHALL PROVIDE AND INSTALL NURSERY GROWN PLANT MATERIAL CONFORMING TO THE REQUIREMENTS AND RECOMMENDATIONS OF THE LATEST EDITION OF ANSI Z60.1 STANDARDS UNLESS OTHERWISE NOTED IN THE PLANS OR SPECIFICATIONS. 27. THE LANDSCAPE CONTRACTOR MUST NOTIFY THE CITY OF SHAKOPEE NATURAL RESOURCES DIVISION BEFORE INSTALLATION TAKES PLACE AND AGAIN WHEN LANDSCAPING IS COMPLETE. THE WARRANTY PERIOD SHALL NOT BEGIN UNTIL INSPECTION AND CITY ACCEPTANCE IS COMPLETE. CONTACT 952-233-9371 OR JBUSIAHN@SHAKOPEEMN.GOV 28. SOIL COMPACTION FOR ALL NON-STRUCTURAL LANDSCAPED AREAS (INCLUDING LANDSCAPING ISLANDS) SHALL BE BETWEEN 75%-80% OF STANDARD PROCTOR OR NOT TO EXCEED 300 PSI FOR A MINIMUM OF THE TOP 18" OF SOIL. COMPACTION SAMPLES ARE TO BE TAKEN AFTER FINAL GRADING OF THE SITE IS COMPLETE. THEY ARE TO BE SUBMITTED AND APPROVED BY THE CITY OF SHAKOPEE'S NATURAL RESOURCES DEPT. BEFORE INSTALLATION OF LANDSCAPING BEGINS. SAMPLES SHALL BE RANDOMLY TAKEN WITH EVEN COVERAGE OF ALL LANDSCAPED AREAS. SUBMIT SAMPLE RESULTS TO THE SHAKOPEE NATURAL RESOURCES DEPT.- JBUSIAHN@SHAKOPEEMN.GOV OR 952-233-9371 28.1. SOILS NOT MEETING THIS REQUIREMENT ARE REQUIRED TO BE SUBSOILED TO RELIEVE COMPACTION 29. TREES SHALL NOT BE PLANTED IN A LOCATION THAT WILL INTERFERE WITH INFRASTRUCTURE OR BE IN EXTREME COMPETITION FOR RESOURCES WITH OTHER TREES AT MATURITY. MINIMUM SPACING BETWEEN NON-ORNAMENTAL TREES IS 20 FEET. 30.NO TREES SHALL BE PLANTED WITHIN EASEMENTS OR RIGHT OF WAYS WITHOUT PERMISSION FROM THE CITY’S ENGINEERING, NATURAL RESOURCES DEPARTMENT, AND SHAKOPEE PUBLIC UTILITIES. 31.IRRIGATION DESIGN NOT PROVIDED. GENERAL LANDSCAPE NOTES: 1. LANDSCAPE CONTRACTOR SHALL ENSURE THAT NEW TREES MOVED ONTO THE SITE ARE DUG FROM SIMILAR SITES WITH SIMILAR SOILS TO THE SOILS OF THIS PROJECT (HEAVY TO HEAVY, LIGHT TO LIGHT. HEAVY TO LIGHT SOILS). CONTRACTOR SHALL REVIEW SOIL CONDITIONS/TYPES WITH OWNER/LANDSCAPE ARCHITECT PRIOR TO INSTALLATION. 2. ALL NEWLY INSTALLED PLANT MATERIAL SHALL BE PLANTED IN WELL-DRAINED AREAS. NOTIFY THE LANDSCAPE ARCHITECT PRIOR TO INSTALLATION IF ANY PLANT MATERIAL IS LOCATED IN DRAINAGE SWALES OR WET & POORLY DRAINED AREAS. 3. ALL PLANTINGS SHALL RECEIVE FERTILIZER AS FOLLOWS: 3.1. SUMMER AND FALL PLANTING: 0-20-20 GRANULAR (IN SAUCER AROUND PLANT AT THE RATE OF 12 OZ. PER 2-3" CAL. TREE & 6 OZ. PER SHRUB). 3.2. SPRING PLANTING: 10-10-10 GRANULAR (APPLY ABOVE REFERENCED FERTILIZER AT A RATE OF 12 OZ. PER 1-1/2” CAL. TREE OR LARGER & 6 OZ. PER SHRUB & PERENNIAL. 4. ALL PLANTINGS SHALL RECEIVE AN AMENDED SOIL MIX CONSISTING OF THREE (3) PARTS: 4.1. 45% APPROVED TOPSOIL (ONE SITE PREFERRED) 4.2. 45% ORGANIC MATTER (TYPE 1 SPHAGNUM PEAT MOSS FINELY DIVIDED WITH A PH OF 3.1 - 5.0.) 4.3. 10% SAND (FINE CLEAN MASONRY SAND) 5. AREAS CONFINED TO A MASS PLANTING AREA (PLANTING BED) SHALL RECEIVE THE AMENDED SOIL MIX AT MIN. 12" DEPTH THROUGHOUT THE PLANTING AREA. AMENDED SOIL MIX SHALL BE MIXED THOROUGHLY AND INSTALLED IN 6” LIFTS. 6.AREAS TO RECEIVE SOD OR SEED SHALL HAVE A 6” MINIMUM DEPTH OF TOPSOIL. TOPSOIL SHALL PROVIDE FERTILE, FRIABLE, NATURAL LOAM, SURFACE SOIL, REASONABLY FREE OF SUBSOIL, CLAY CLUMPS, BRUSH WEEDS AND OTHER LITTER, AND FREE OF ROOTS, STUMPS, STONE LARGER THAN 1” IN ANY DIMENSION, AND OTHER EXTRANEOUS OR TOXIC MATTER HARMFUL TO PLANT GROWTH. 7. SOD SHALL BE HIGHLAND SOD, 30" X 100' ROLLS PREFERRED WHERE APPLICABLE, TO BE LAID PARALLEL WITH THE CONTOURS AND HAVE STAGGERED JOINTS. ON SLOPES STEEPER THAN 3:1 OR DRAINAGE SWALES, THE SOD SHALL BE STAKED INTO THE GROUND. SCARIFY THE EXISTING GRADES WITH FIELD CULTIVATOR PRIOR TO PLACING OF TOPSOIL AND FINISH GRADING FOR SOD. IMMEDIATELY PRIOR TO PLACING SOD, CONTRACTOR SHALL APPLY 10-6-4 FERTILIZER AT THE RATE OF 10 POUNDS PER 1000 SQ. FT. 8. ALL AREAS SPECIFIED AS 'GENERAL TURF' TO BE SEEDED WITH PREMIUM SUNNY SEED MIX INCLUDING: 8.1. 20% RAVEN STAR KENTUCKY BLUEGRASS 10% MIDNIGHT STAR KENTUCKY BLUEGRASS 15% WASHINGTON KENTUCKY BLUEGRASS 5% THERMAL BLUE BLUEGRASS 35% SPLENDID PERENNIAL RYEGRASS 15% ZODIAC CHEWINGS FESCUE(SEED MIX AVAILABLE AT GERTENS 1-651-450-1501). SEED SHALL BE APPLIED AT A RATE OF 150 LBS./AC. WITH 2 TONS SHREDDED AND PUNCHED IN PLACE STRAW PER ACRE. HYDROSEEDING & MULCHING IS AND ACCEPTABLE ALTERNATE. 9. ALL AREAS SPECIFIED AS 'WET AREA SEED' TO BE SEEDED WITH MNDOT MIX 310. BROAD CAST, DRILL AND/OR HYDROSEED AT A RATE OF 150 LBS./AC. WITH 2 TONS SHREDDED AND PUNCHED IN PLACE STRAW PER ACRE. SEED MIX SHALL BE ABLE TO WITHSTAND PERIODIC FLOODING. GENERAL SODDING, SEEDING & TOPSOIL NOTES: 1. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO PROVIDE ALL NECESSARY WATERINGS TO KEEP ALL PLANTED AREAS GROWING IN A HEALTHY CONDITION FOR THE EXTENTS OF ONE (1) YEAR AFTER INSTALLATION AND APPROVAL BY OWNER. ANY PLANT MATERIAL, SODDED AREAS, OR SEEDED AREAS THAT DIE OR SHOW FATIGUE DUE TO INSUFFICIENT CARE WITHIN ONE (1) YEAR AFTER INSTALLATION SHALL BE REPLACED, OR OVERSEEDED, BY THE CONTRACTOR AT NO ADDITIONAL COSTS TO THE OWNER. OVERSEEDING, IF APPLICABLE, SHALL BE THE SAME MIX AND RATE AS ORIGINALLY INSTALLED. 2. A WATERING SCHEDULE FOR THE SEEDED AREAS FOR THE LENGTH OF THE ONE (1) YEAR AFTER THE INSTALLATION SHALL BE SUBMITTED WITH BID. 3. THE WATER SOURCE FOR WATERING OF THE SEEDED AREAS SHALL BE PROVIDED BY THE CONTRACTOR. SUBMIT A DEDUCT ITEM IN BID FOR OWNER PROVIDED WATER SOURCE. GENERAL TEMPORARY IRRIGATION NOTES: NOTE: -3" DP. SHREDDED HARDWOOD MULCH SHALL BE USED IN ALL LANDSCAPE PLANTINGS AREAS AND UNDER TREES ISOLATED FROM PLANTING AREAS UNLESS IDENTIFIED OTHERWISE. -MULTI-STEM TREES SHALL NOT RECEIVE STAKING. THEY SHALL CONFORM TO ALL OTHER DECIDUOUS TREE PLANTING REQUIREMENTS. 3x ROOT BALL 2" 12 " - 1 8 " CENTER TREE IN HOLE, UPRIGHT SINGLE STRAIGHT LEADER TREE TIE SECURED TO STAKE. SECURE TO TREE WITH ANTI-CHAFFING MATERIAL. ALLOW FOR MOVEMENT OF TREE. WRAP TREE WITH TREE WRAPPING MATERIAL AS SPECIFIED TO 1ST BRANCH LAWN OR PLANTING BED EDGE (SPADE EDGE IN ALL LAWN AREAS) 6" MIN. DIA. EARTH SAUCER (2) TREE STAKES DRIVEN A MIN. 2' BELOW GRADE (NW & SW) 3" DEPTH HARDWOOD MULCH 3" HEIGHT TAMPED WATER BASIN AT EDGE OF EARTH SAUCER FINISHED GRADE REMOVE BURLAP, TWINE, ROPE AND WIRE FROM TOP HALF OF ROOTBALL PLANTING SOIL MOUND MIN. 6" UNDISTURBED OR COMPACTED SOIL AFTER EXPOSING TREE ROOT FLAIR, PLANT SO ROOT FLAIR IS AT 2" ABOVE ADJACENT FINISH GRADE NORTHWEST PREVAILING WINDS SOUTHEAST PREVAILING WINDS TREE TIE SECURED TO STAKE. SECURE TO TREE WITH ANTI- CHAFFING MATERIAL. ALLOW FOR MOVEMENT OF TREE. (2) TREE STAKES DRIVEN A MIN. 2' BELOW GRADE (NW & SE) PLAN VIEW OF TREE STAKING NOT TO SCALE 3 X R O O T B A L L HARDWOOD MULCH LAWN SCALE:2 DECIDUOUS TREE PLANTING DETAIL NOT TO SCALE MIN. 6" 1" LAWN SURFACE UNDISTURBED OR COMPACTED SOIL PLANTING SOIL LINE OF PLANTING PIT WHEN PLANTED INDIVIDUALLY UNDISTURBED OR COMPACTED SOIL 3" DEPTH HARDWOOD MULCH PAVED SURFACE, IF APPLICABLE SCALE:3 DECIDUOUS SHRUB PLANTING DETAIL NOT TO SCALE LAWN PLANTING BED BOUNDARY BETWEEN LAWN AND PLANTING AREA AS SHOWN ON PLAN BLACK PLASTIC LANDSCAPE EDGING 5" WIDE, 1" V-HOOK AT BASE AND 1" DIA. BEAD ON TOP 9" MIN. LANDSCAPE EDGING STAKE 45° EVERY 5' 3" DP. MULCH LANDSCAPE FABRIC IF SPECIFIED SPECIFIED PLANTING SOIL SUBGRADE 6" DEEP SHOVEL CUT NOTE: -FOR MULTIPLE PIECES OF EDGING, CONNECT WITH 6" MIN. PLUG. STAKE EACH SIDE OF THE EDGING 12" MAX FROM THE POINT OF CONNECTION. 45° SCALE:4 PLASTIC EDGING DETAIL NOT TO SCALE BUILDING OWNER ARCHITECTURE | INTERIORS BDH+YOUNG 7001 FRANCE AVENUE SOUTH SUITE 200 EDINA, MN 55435 JEFF GEARS EMAIL: JGEARS@BDHYOUNG.COM PHONE: 952-345-8322 GENERAL CONTRACTOR SCOTT BUILD 12 DIVISION ST. E. BUFFALO, MN 55313 RICK SCOTT EMAIL: RICKSCOTT@SCOTTBUILD.COM PHONE: 763-684-0000 CIVIL ENGINEER ANDERSON ENGINEERING 13605 1ST AVENUE NORTH PLYMOUTH, MN 55441 ROBERT SWANSON EMAIL: RSWANSON@AE-MN.COM PHONE: 763-412-4021 STRUCTURAL ENGINEER MECHANICAL / PLUMBING ENGINEER -DESIGN BUILD YALE MECHANICAL 220 WEST 81ST ST. MINNEAPLOIS, MN 55420 MIKE BOKENEWICZ EMAIL: MBOKENEWICZ@YALEMECH.COM PHONE: 952-884-1661 ELECTRICAL ENGINEER -DESIGN BUILD MEDINA ELECTRICAL 22510 STATE HIGHWAY 55 HAMEL, MN 55340 SHAUN GRECULA EMAIL: SHAUNG@MEDINAELECTRIC.NET PHONE: 763-478-6828 CONTACT LIST FIRE/SAFETY -DESIGN BUILD SUMMIT COMPANIES 575 MINNEHAHA AVENUE W. ST. PAUL, MN 55103 MATTHEW MORIS EMAIL: MMORIS@SUMMITCOUS.COM PHONE: 651-251-1861 ALIGN STRUCTURAL, INC. 241 CLEVELAND AVENUE SOUTH, SUITE B7 SAINT PAUL, MN 55105 RICK JOHNSON EMAIL: RICKJ@ALIGNSTRUCTURAL.COM PHONE: 612-270-2310 CEDAR PET CLINIC 11051 STILLWATER BLVD LAKE ELMO, MN 55042 EMAIL: PHONE: LOCATION MAP N11051 STILLWATER BLVD LAKE ELMO, MN 55042 N Project Information Issue Record © bdh+young Sheet Title Sheet Information Job Code Drawn By Reviewed By Date N O T F O R C O N S T R U C T I O N DescriptionDateNo. 7001 France Avenue South, Suite 200 Edina, Minnesota 55435 952-893-9020 fax 952-893-9299 www.bdhyoung.com 12 Division St. Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com D:\2017 Revit Local\A17_Cedar-Pet-Hospital_01373_fiihrk.rvt 2018-09-20 5:57:52 PM CEDAR PET CLINIC REMODEL / EXPANSION 11051 STILLWATER BOULEVARD LAKE ELMO, MN 55042 . T0.1 01373 TITLE SHEET 09.12.2018 TLK JG 11051 STILLWATER BOULEVARD LAKE ELMO, MN 55042 CEDAR PET CLINIC ALTERNATES #DESCRIPTION SHEET INDEX Sheet Number Sheet Name TITLE T0.1 TITLE SHEET CIVIL .S1 SURVEY C1 EXISTING CONDITIONS & REMOVALS PLAN C2 SITE GEOMETRY & PAVING PLAN C3 GRADING DRAINAGE & EROSION CONTROL PLAN C4 CIVIL DETAILS 1 C5 CIVIL DETAILS 2 LANDSCAPE L1 LANDSCAPE PLAN ARCHITECTURAL PR01 RENDERING PR02 FLOOR PLAN - LEVEL 01 - PLAN REVIEW PR03 ELEVATIONS PR04 ELEVATIONS 09/21/2018 PLAN REVIEW Project Information Issue Record © bdh+young Sheet Title Sheet Information Job Code Drawn By Reviewed By Date N O T F O R C O N S T R U C T I O N DescriptionDateNo. 7001 France Avenue South, Suite 200 Edina, Minnesota 55435 952-893-9020 fax 952-893-9299 www.bdhyoung.com 12 Division St. Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com D:\2017 Revit Local\A17_Cedar-Pet-Hospital_01373_fiihrk.rvt 2018-09-20 5:57:36 PM CEDAR PET CLINIC REMODEL / EXPANSION 11051 STILLWATER BOULEVARD LAKE ELMO, MN 55042 . PR01 01373 RENDERING 09.12.2018 TLK JG 09/21/2018 PLAN REVIEW DN DN 20' - 0" 10X16 10.5X1618.5X25 9X7 9X7 8.5X7 8.5X6 8.5X6 12X9 DN NEW 80"wX20"h WINDOW SILL AT 5'-0" RELOCATED NEW 5.5X11 BIRD / REPTILE 126 DOG WARD 132 CAT WARD 121 TOILET B 123 SURGERY 120 XRAY 119 TREATMENT 118 LAB / RX 117 OFFICE/CONF. 114 DOG EXAM 105 DOG EXAM 104 DOG EXAM 2 103 EXAM/COMFORT 102 CAT EXAM 109 CAT EXAM 110 WAITING 101 STORAGE 115 VESTIBULE 100 FREEZER/ STORAGE 129 BIRD / REPTILE ISO. 127 ISO. 128 FILES/STORAGE 106 STORAGE 113 OPEN OFFICE 116 TOILET A 111 CLOSET 122 STORAGE 125 CARD READER 8X10 7X8 7X7 9X15 9X10 20X25 5X7 5X7.5 9X8.5 CARD READER NEW 48"wX20"h WINDOW SILL AT 5'-0" NEW 48"wX60"h WINDOW. CLEAR GLASS UPPER AND SPANDREL PANEL AT LOWER TRANSOM NEW 48"wX60"h WINDOW. CLEAR GLASS NEW 48"wX60"h WINDOW. CLEAR GLASS UPPER AND SPANDREL PANEL AT LOWER TRANSOM NEW 48"wX60"h WINDOW. CLEAR GLASS UPPER AND SPANDREL PANEL AT LOWER TRANSOM GAS 131 NEW 48"wX60"h WINDOW. SPANDREL PANELS. SCALE CAGES CAGES U.C. REF. SINK W/ HOOD OVER CA G E S METER DRYER VENT SINK W/ EYEWASH PASS-THRU PA S S -TH R U FI L E S CAGES NEW 48"wX20"h WINDOW SILL AT 5'-0" NEW 48"wX60"h WINDOW. SPANDREL PANELS.GURNEY BY OWNERTUB INSERT BY OWNERTUB INSERT BY OWNERWET TUB INSERT BY OWNER30"D CABINET/ COUNTER W/ 30"D SHELVES ABOVE 17' - 0" 58' - 9"38' - 0" BENCH BENCH BENCH 38 ' - 0 " NEW 48"wX60"h WINDOW. CLEAR GLASS UPPER AND SPANDREL PANEL AT LOWER TRANSOM MICROSCOPE ISOLATION PR03 1 PR04 2 PR04 1 PR03 2 N Project Information Issue Record © bdh+young Sheet Title Sheet Information Job Code Drawn By Reviewed By Date N O T F O R C O N S T R U C T I O N DescriptionDateNo. 7001 France Avenue South, Suite 200 Edina, Minnesota 55435 952-893-9020 fax 952-893-9299 www.bdhyoung.com 12 Division St. Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com D:\2017 Revit Local\A17_Cedar-Pet-Hospital_01373_fiihrk.rvt 2018-09-20 5:57:39 PM CEDAR PET CLINIC REMODEL / EXPANSION 11051 STILLWATER BOULEVARD LAKE ELMO, MN 55042 . PR02 01373 FLOOR PLAN - LEVEL 01 - PLAN REVIEW 09.12.2018 TLK JG 1/4" = 1'-0" PLAN - LEVEL 01 - PLAN REVIEW1 09/21/2018 PLAN REVIEW LEVEL 01 100' - 0" ROOF 106' - 10" T.O. PARAPET 115' - 0" LEVEL 00 99' - 2 1/2" VERTICAL SIDING WOOD TRIM W/ METAL CAP FLASHING WOOD TRIM HORIZONTAL SIDING WOOD TRIM ASPHALT ROOF SHINGLES TO MATCH EXISTING ROOF AT NEW PORTION OF ROOF. ANIMAL PARADE GRAPHIC SIGNANGEPAINTED METAL RAILING LEVEL 01 100' - 0" ROOF 106' - 10" T.O. PARAPET 115' - 0" LEVEL 00 99' - 2 1/2" VERTICAL SIDING WOOD TRIM W/ METAL CAP FLASHING WOOD TRIM HORIZONTAL SIDING WOOD TRIM ASPHALT ROOF SHINGLES TO MATCH EXISTING ROOF AT NEW PORTION OF ROOF. Project Information Issue Record © bdh+young Sheet Title Sheet Information Job Code Drawn By Reviewed By Date N O T F O R C O N S T R U C T I O N DescriptionDateNo. 7001 France Avenue South, Suite 200 Edina, Minnesota 55435 952-893-9020 fax 952-893-9299 www.bdhyoung.com 12 Division St. Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com D:\2017 Revit Local\A17_Cedar-Pet-Hospital_01373_fiihrk.rvt 2018-09-20 5:57:40 PM CEDAR PET CLINIC REMODEL / EXPANSION 11051 STILLWATER BOULEVARD LAKE ELMO, MN 55042 . PR03 01373 ELEVATIONS 09.12.2018 TLK JG 1/4" = 1'-0" NORTH ELEVATION1 1/4" = 1'-0" EAST ELEVATION2 09/21/2018 PLAN REVIEW LEVEL 01 100' - 0" ROOF 106' - 10" T.O. PARAPET 115' - 0" LEVEL 00 99' - 2 1/2" VERTICAL SIDING HORIZONTAL SIDING WOOD TRIM ASPHALT ROOF SHINGLES TO MATCH EXISTING ROOF AT NEW PORTION OF ROOF. VERTICAL SIDING WOOD TRIM W/ METAL CAP FLASHING WOOD TRIM HORIZONTAL SIDING WOOD TRIM LEVEL 01 100' - 0" ROOF 106' - 10" T.O. PARAPET 115' - 0" LEVEL 00 99' - 2 1/2" VERTICAL SIDING WOOD TRIM W/ METAL CAP FLASHING WOOD TRIM HORIZONTAL SIDING WOOD TRIM Project Information Issue Record © bdh+young Sheet Title Sheet Information Job Code Drawn By Reviewed By Date N O T F O R C O N S T R U C T I O N DescriptionDateNo. 7001 France Avenue South, Suite 200 Edina, Minnesota 55435 952-893-9020 fax 952-893-9299 www.bdhyoung.com 12 Division St. Buffalo, Minnesota 55313 763-684-0000 www.scottbuild.com D:\2017 Revit Local\A17_Cedar-Pet-Hospital_01373_fiihrk.rvt 2018-09-20 5:57:41 PM CEDAR PET CLINIC REMODEL / EXPANSION 11051 STILLWATER BOULEVARD LAKE ELMO, MN 55042 . PR04 01373 ELEVATIONS 09.12.2018 TLK JG 1/4" = 1'-0" SOUTH ELEVATION1 1/4" = 1'-0" WEST ELEVATION2 09/21/2018 PLAN REVIEW   PAGE 1 of 2  MEMORANDUM         Date:  October 16, 2018      To:  Ben Prchal, City Planner  Re:  Cedar Pet Clinic: 11051 Stillwater Boulevard  Cc:  Rob Weldon, Public Works Director    Engineering Site Plan Review    Chad Isakson, Assistant City Engineer      From:  Jack Griffin, P.E., City Engineer          A Site Plan engineering review has been completed for the Cedar Pet Clinic located at 11051 Stillwater Boulevard  (CSAH 14). The submittal consisted of the following documentation prepared by Anderson Engineering, received  on October 4, 2018:   Cedar Pet Clinic Civil Site Plans, sheets S1, C1‐C5, and L1, dated September 21, 2018.      Engineering review comments are as follows:    1. Drainage and utility easements should be provided along each lot line as part of the improvements.   2. Additional right‐of‐way/easements may be required in the future to better accommodate the public trail  along the west and south property lines of the property, in particular, if this route becomes part of the  County’s Regional Trail.  3. At  a  minimum,  additional  trail  easement  should  be  requested  over  the  existing  trail  located  at  the  southwest corner where the trail appears to encroach the Pet Clinic property.  4. Retaining Walls exceeding 4 ft. in height, as measured from the bottom of the footing, must be designed  by a Minnesota licensed professional engineer.  5. Stormwater Management. The proposed improvements appear to consist of a building expansion with an  expanded and reconstructed parking lot creating an additional 8404 sq. ft. of new impervious surface. A  VBWD permit will be required for the improvements. Any site plan changes made to obtain the VBWD  permit must be resubmitted for City review and approval.  6. A storm water infiltration basin is proposed in the southwest corner of the property to mitigate the new  impervious surfaces and to comply with VBWD rules. Soil borings must be taken to verify that the in‐place  soils are suitable for infiltration. Soils must be type A or B to allow for infiltration practices.   7. The City Engineering Standards, Plan Notes and Details must be followed for erosion control practices on  the site.  8. City Water. The Cedar Pet Clinic is served by the City water system located along Stillwater Boulevard. A  SAC determination should be made to determine the added WAC/Connection charges to accommodate  the proposed building expansion.  9. The plans should be updated to add any private wells located on the site to verify adequate set backs, or  an plan note should be added to verify that no private wells exist.  10. Municipal Sanitary Sewer. The property is located within the Village MUSA Area and is intended to be  connected  to  the  municipal  sanitary  sewer  system.  Any  building expansion  at  this  time  should  be  contingent upon the applicant entering into an agreement with the City to connect to municipal sanitary  sewer within 6 months of sewer becoming available to the site and agreeing not to appeal its sewer  assessment.  FOCUS ENGINEERING, inc.  Cara Geheren, P.E.   651.300.4261  Jack Griffin, P.E.                651.300.4264  Ryan Stempski, P.E.  651.300.4267  Chad Isakson, P.E.  651.300.4283    PAGE 2 of 2  11. Private Sewer. The Cedar Pet Clinic is served by a private on‐site wastewater treatment system. Any  building  expansion  should  be  contingent  upon  the  applicant  providing  written  documentation  demonstrating adequate wastewater management facilities exist or are proposed to serve the expanded  building use. Documentation should include 1) a Washington County inspection compliance report for the  existing on‐site wastewater system, and 2) a wastewater management plan approved by Washington  County to serve the proposed building expansion.  12. The landscape plans must be closely coordinated with the Civil Site Plans to avoid conflicts with utilities,  easements and storm water BMP maintenance access.  Wenck | Colorado | Georgia | Minnesota | North Dakota | Wyoming Toll Free 800-472-2232 Web wenck.com To: Ben Prchal, City of Lake Elmo Planner From: Lucius Jonett, Wenck Landscape Architect Date: October 12, 2018 Subject: City of Lake Elmo Landscape Plan Review Cedar Pet Clinic Conditional Use Permit Amendment, Review #1 Submittals  Architectural plans, dated September 28, 2018, received October 3, 2018.  Existing Conditions plans, dated September 28, 2018, received October 3, 2018. Location: 11051 Stillwater Blvd N (Hwy 5), Lake Elmo, MN 55042 Land Use Category: Village Mixed Use District Surrounding Land Use Concerns: None. Special landscape provisions in addition to the zoning code: Applicant has submitted a request for variances from the following standards of the City Zoning Code: an increase in impervious surface within the shore land overlay district as well as allowed maximum width of a driveway. Ben Prchal Planner City of Lake Elmo October 12, 2018 2 T:\6443 Lake Elmo\18 Cedar Pet Clinic\00 Preliminary Plan\01 Plan Review\2018-10-03\2018-10-12 Cedar Pet Clinic Landscape Plan Review.docx Tree Preservation: A. A tree preservation plan has not been submitted. A tree preservation plan needs to meet the following requirements: 1. Prepared by a certified forester or landscape architect 2. Shall be a separate plan sheet(s) 3. The name(s), certification(s), telephone number(s) and address(es) of the person(s) responsible for tree preservation during the course of the development project. 4. The Tree Preservation Plan must include a Tree Inventory a. A listing of healthy significant trees inventoried b. A listing of the healthy significant trees removed c. A listing of the healthy significant trees to remain 5. Significant trees are appropriately designated: i. Over 6” DBH for hardwood deciduous trees (Birch, Cherry, Hickory, Ironwood, Hard Maples, Oak and Walnut) ii. Over 19’ in height or 8” DBH for coniferous/evergreen trees iii. Over 12” DBH for common trees (Ash, Aspen, Basswood, Catalpa, Elm, Hackberry, Locust, Poplar, Silver Maple, Willow and any other tree not defined as a hardwood deciduous tree or a coniferous/evergreen tree.) 6. Outer boundary of all contiguous wooded areas, with a general description of trees not meeting the significant tree size threshold. 7. Locations of the proposed buildings, structures, or impervious surfaces. 8. Delineation of all areas to be graded and limits of land disturbance. 9. Identification of all significant trees proposed to be removed within the construction area. These significant trees should be identified in both graphic and tabular form. 10. Measures to protect significant trees. 11. Size, species, number and location of all replacement trees proposed to be planted on the property in accordance with the Mitigation Plan, if necessary. 12. Signature of the person(s) preparing the plan. 13. Protective measures shall be identified and required: i. Installation of snow fencing or polyethylene laminate safety netting placed at the drip line or at the perimeter of the critical root zone, whichever is greater, of significant trees, specimen trees and significant woodlands to be preserved. No grade change, construction activity, or storage of materials shall occur within this fenced in area. ii. Identification of any oak trees requiring pruning between April 15 and July 1 and a note that these oak trees shall have any cut areas sealed with an appropriate nontoxic tree wound sealant. iii. Removal of any nuisance trees located in areas to be preserved. Ben Prchal Planner City of Lake Elmo October 12, 2018 3 T:\6443 Lake Elmo\18 Cedar Pet Clinic\00 Preliminary Plan\01 Plan Review\2018-10-03\2018-10-12 Cedar Pet Clinic Landscape Plan Review.docx Based on review of the Existing Conditions and Removal Plan, sheet C1, the estimated tree inventory and mitigation calculations are: Entire Site Total Caliper Inches of Significant Trees On-Site: 312 Cal Inches Common Trees 100 Conifer/Evergreen Trees 142 Hardwood Trees 34 Nuisance Trees 36 Significant Inches Removed On-Site 132 Cal Inches Common Trees 14 Conifer/Evergreen Trees 118 Hardwood Trees 0 Nuisance Trees 0 30% Tree Removal Limits (Cal. Inches) Allowed Proposed Subtract Common Tree Removals 30 14 Subtract Conifer/Evergreen Tree Removals 42.6 118 Subtract Hardwood Tree Removals 10.2 0 Removals in excess of 30% allowances Removals in excess of 30% allowances 0.0 Cal Inches Common Removals in Excess of 30% Allowance 0.0 Conifer Removals in Excess of 30% Allowance 75.4 Hardwood Removals in Excess of 30% Allowance 0.0 Common Tree Replacement Needed (1/4 the dia inches removed) 0.0 Cal Inches Conifer Tree Replacement Needed (1/2 the dia inches removed) 37.7 Cal Inches Hardwood Tree Replacement Needed (1/2 the dia inches removed) 0.0 Cal Inches Common Tree Replacement Required @ 2" per 6' Tree 0 # Trees Conifer Tree Replacement Required @ 3" per 6' Tall Tree 13 # Trees Hardwood Tree Replacement Required @ 2.5" per Tree 0 # Trees B. Tree replacement is required because more than thirty (30) percent of the diameter inches of significant trees surveyed will be removed. Following the City Tree Replacement Schedule, 13 coniferous trees that are 6’ tall of greater will need to be provided. C. Tree replacement calculations have not been provided and should be done by the applicant to confirm the tree totals, removals and replacements of the site as follows: 1. Tally the total number of diameter inches of significant trees on the site. 2. A calculation must be provided which breaks out the number of inches removed for hardwood, evergreen/coniferous, and common trees. The 30% removal figure applies to each category individually and trees over the 30% allowance are to be replaced according to: i. Common tree species shall be replaced with new trees at a rate of one- fourth (1/4) the diameter inches removed. Ben Prchal Planner City of Lake Elmo October 12, 2018 4 T:\6443 Lake Elmo\18 Cedar Pet Clinic\00 Preliminary Plan\01 Plan Review\2018-10-03\2018-10-12 Cedar Pet Clinic Landscape Plan Review.docx ii. Coniferous/evergreen tree species shall be replaced with new coniferous or evergreen trees at a rate of one-half (1/2) the diameter inches removed. Since coniferous species are often sold by height rather than diameter inch, the following conversion formula can be used: Height of Replacement Coniferous Tree/2 = Diameter Inches of Credit iii. Hardwood deciduous tree species shall be replaced with new hardwood deciduous trees at a rate of (1/2) the diameter inches removed. 3. Replacement Tree Size. Replacement trees must be a minimum of one (1) inch in diameter. 4. Species Requirement. Ornamental trees are not acceptable for use as replacement trees. Where ten or more replacement trees are required, not more than thirty (30) percent of the replacement trees shall be of the same species of tree. Native species are encouraged, and hardiness and salt tolerance should be considered where applicable. D. This project is commercial development, therefore mitigation replacement trees can be included toward landscape required tree counts. Ben Prchal Planner City of Lake Elmo October 12, 2018 5 T:\6443 Lake Elmo\18 Cedar Pet Clinic\00 Preliminary Plan\01 Plan Review\2018-10-03\2018-10-12 Cedar Pet Clinic Landscape Plan Review.docx Landscape Requirements: The provided landscape plan does not meet the code required number of trees. The proposed phase 1 plans show more than the code required tree quantities. Master Plan Master Plan (Code Required) Proposed Street frontage 240 Lineal Feet Lake Shore 0 Lineal Feet Stream Frontage 0 Lineal Feet Total Linear Feet 240 Lineal Feet /50 Feet = Required Frontage Trees 5 Trees Development or Disturbed Area 27,600 SF Development or Disturbed Area 0.63 Acres *5 = Required Development Trees 4 Trees Interior Parking Lot Spaces 0 Spaces /10 = Required Parking Lot Trees 0 Trees Perimeter Parking Lot Frontage Length 0 Lineal Feet /50 = Required Frontage Strip Trees 0 Trees Required Mitigation Trees 13 Required Number of Trees* 13 Total Trees to Date 6 * Commercial development - mitigation replacement trees are included in landscape required tree counts. 1. A minimum one (1) tree is proposed for every fifty (50) feet of street frontage. 2. A minimum of five (5) trees are proposed to be planted for every one (1) acre of land that is developed or disturbed by development activity. The landscape plans do not meet the minimum compositions of required trees: • At least 25% of the required number of trees shall be deciduous shade trees • At least 25% of the required number of trees shall be coniferous trees • Up to 15% of the required number of trees may be ornamental tree Master Plan Qty % Composition Deciduous Shade Trees 6 100% >25% required Coniferous Trees 0 0% >25% required Ornamental Trees 0 0% >15% required Tree Count 6 A. A landscape plan has been submitted that does not include all requirement:. 1. The landscape plan does not include required City standard notes and details. 2. All utilizes and pavements are not shown on the landscape plan to review for tree placement conflicts. Ben Prchal Planner City of Lake Elmo October 12, 2018 6 T:\6443 Lake Elmo\18 Cedar Pet Clinic\00 Preliminary Plan\01 Plan Review\2018-10-03\2018-10-12 Cedar Pet Clinic Landscape Plan Review.docx B. The landscape plan does meet the landscape layout requirements: C. Interior Parking Lot Landscaping – The development includes a combined interior and perimeter parking lots with a proposed stall count of 26. This falls below the threshold of 30 parking spaces and doesn’t require additional interior parking lot landscape requirements. D. Perimeter Parking Lot Landscaping – The development includes a combined interior and perimeter parking lots. As part of the Village Mixed Use (VMX) district, there are no additional perimeter parking lot landscape requirements. E. Screening – Screening is not required by City code. Findings: 1. A tree preservation plan has not been provided and is required including a tree inventory list or table showing trees inventoried, removed, and trees to remain. The tree preservation plan shall be prepared by a certified forester or landscape architect 2. Tree replacement calculations need to be provided confirming what was deduced from the Existing Conditions and Removals Plan, sheet C1 and to confirm the quantity and type of trees that need to be provided for mitigation of the removals in excess of the 30% removal limit for each category; hardwood, evergreen/deciduous, and common trees. 3. Provide the required 13 coniferous trees, that are 6’ tall of greater, for mitigation in the landscape plan. 4. In addition to the 13 required coniferous trees, at least 5 deciduous trees are required to meet the 25% coniferous and 25% deciduous tree minimum composition. 5. Landscape plan needs to be updated to show utilities and to include City standard notes and details. Recommendation: It is recommended that a condition of approval include: 1. Submit a tree preservation plan addressing the findings above. 2. Submit a revised landscape plan addressing the findings above. Sincerely, Lucius Jonett, PLA (MN) Wenck Associates, Inc. City of Lake Elmo Municipal Landscape Architect STAFF REPORT DATE: 10/31/2018 REGULAR #13 TO: Mayor and City Council Members FROM: Jennifer Haskamp, City Planning Consultant ITEM: Bentley Village Sketch Plan Review REVIEWED BY: Ben Prchal, City Planner Kristina Handt, City Administrator Jack Griffin, City Engineer Emily Becker, Former Planning Director (Planning Commission Report) BACKGROUND: The City Council is being asked to review a Sketch Plan for a proposed residential subdivision located south of 5th Street N, east of Jade Trail N and west of Keats Avenue N. The proposed Sketch Plan includes 239 single-family attached townhomes on approximately 34.621 acres. A Sketch Plan review requires no formal action by the City Council but is a required step in the city’s subdivision process. General Information Applicant: Paul Heuer, Pulte Homes, 7500 Flying Cloud Drive, Suite 670, Eden Prairie, MN 55344 Property Owners: Alan Dale, Stonehenge USA, 6007 Culligan Way, Minnetonka, MN 55345 Location: Part of the southwest quarter of the southeast quarter of Section 13, Township 29 North, Range 21 West, PID: 13.029.21.43.0001 Request: Sketch Plan Review Existing Land Use: Vacant (RAD) Existing Zoning: RT – Rural Development Transitional Surrounding Area: North – Savona (Urban Low Density Residential); West –Multi-tenant strip mall and Lampert’s lumber yard (Commercial); East – Vacant land (Commercial) and Savona townhomes (Urban Medium Density); South – Vacant land (Rural Development Transitional guided for Commercial development in 2030 Comprehensive Plan and Mixed- Use Commercial in the City’s draft 2040 Comprehensive Plan) Comprehensive Plan: Urban Medium Density Residential (4.5-7 units per acre) Proposed Zoning: Urban Medium Density Residential 2 History: Vacant property Deadline for Action: Application Complete – 9/21/2018 60 Day Timeline – 11/20/2018 Extension Sent – N/A Applicable Regulations: Article XII – Urban Residential Districts (LDR) Chapter 153: Subdivision Regulations PLANNING COMMISSION COMMENTS: The subject Sketch Plan was presented to the Planning Commission at their regular meeting on October 22, 2018. The Planning Commission was asked to provide feedback and comments regarding the Sketch Plan. A summary of their discussion is provided below: • Commissioners generally supported the proposed use and density. • Commissioners suggested that the Applicant consider incorporating ‘amenities’ in both the east and west side of the development (i.e. incorporate similar improvements on the west side as shown in the open space on the east side which contains an off-road trail, pool, firepit, etc.) • Some commissioners indicated that there may be some demand for lower price points than the low-end of the range indicated by the Applicant. This was not necessarily universally agreed to but was suggested for exploration. • Commissioners discussed the proposed deviation from the City’s standard 60-foot right-of- way (ROW), and generally indicated a willingness to consider a narrower ROW provided that all required improvements could be accomplished within the ROW. REVIEW/ANALYSIS: Sketch Plan Review Process. The Lake Elmo Subdivision Ordinance requires a Sketch Plan be prepared and reviewed by the City Council and the Planning Commission as part of the pre- application process for a new subdivision. The Ordinance notes that the purpose of the Sketch Plan review is as follows: Sketch Plan. In order to ensure that all applicants are informed of the procedural requirements and minimum standards of this chapter and the requirements or limitations imposed by other City ordinances or plans, prior to the development of a preliminary plat, applicants are required to submit a sketch plan to the City for review. Per the Ordinance, the City Council is not being asked to take formal action as part of the Sketch Plan Review. The purpose of this process is for the City Council to receive the information submitted and to provide general feedback and comments regarding the proposed subdivision. Staff has completed an internal review of the Sketch Plan which is described in subsequent sections of this staff report and in the identified attachments. Sketch Plan Review. The following staff report provides a high-level review of the proposed Sketch Plan and contemplated subdivision. At this stage in the process, a detailed site plan and engineering data is not required so staff has noted the additional items required as part of any future Preliminary and Final Plat processes. The following sections focus on how the proposed subdivision is consistent or inconsistent with the City’s Comprehensive Plan and City Code. 3 Zoning Map Amendment. If the Applicant moves forward with the subdivision process, the property will be required to be rezoned from RT – Rural Development Transitional to MDR – Urban Medium Density Residential. The request for rezoning will be evaluated concurrently to the Preliminary Plat process. Density. The proposed development includes 239 units. The site is a total of 34.621 acres with no wetland, proposed parkland, or arterial right-of-way. The net density is therefore 6.9 units per acre. This meets the density requirements for the Urban Medium Density Residential land use densities of 4.5-7 units per acre identified in the 2030 Comprehensive Plan. Land Use. The proposed single-family attached townhomes are a permitted use in the Urban Medium Density Residential zoning district. The proposed residential use is consistent with the City’s Comprehensive Plan. Lot Dimensions and Bulk Requirements. The Sketch Plan does not provide a lot layout but does identify a “Typical Townhome Lot Detail” (Lot Detail). It is assumed that the typical townhome lot detail generally depicts the lot sizes and orientation that would apply to the Sketch Plan. The following table identifies the dimensions as shown in the “Typical Townhome Lot Detail” and references where the Sketch Plan appears to differ. Standard Required Proposed Minimum Lot Area 4,000 square feet per unit 1,836-2,065 square feet; or 6,310 square feet if the average is used (Note: Additional Description Below) Minimum Lot Width 25 feet per unit 24 feet (interior) 27 feet (end lot) Maximum Impervious Surface 50% 46% Minimum Front Yard Setback 25 feet Narrative indicates this will be met; Typical Townhome Lot Detail shows 22-feet* Minimum Interior Sideyard Setback (principal buildings) 10 feet Narrative indicates this will be met Minimum Interior Sideyard Setback (accessory structures) 5 feet Narrative indicates this will be met Minimum Corner Sideyard Setback 15 feet Narrative indicates this will be met; note additional description below Minimum Rear Yard Setback 20 feet Narrative indicates this will be met 4 *The Applicant stated at the Planning Commission meeting that the Lot Detail is incorrect and was drawn in error. The Sketch Plan (site plan) shows a 25-foot setback which complies with the City’s ordinance. On the attached Applicant’s Sketch Plan submittal, sheet 1 of 3 identifies a conceptual layout of the units overlaid on an aerial, and identifies a “Typical Townhome Lot Detail.” Staff notes that the dimensions shown on the Lot Detail do not meet some of the ordinance requirements, and also are inconsistent with the information shown on the Sketch Plan. Additionally, Staff notes that the Typical Townhome Lot Detail shows interior lots with a lot area of 1,836 SF, and end units with approximately 2,065 SF. If each unit is platted with an individual lot then the proposed lots do not meet the ordinance, unless open spaces can be averaged into the analysis. However, if individual lots are not proposed as shown on the conceptual layout of the units, then the City’s ordinance allows for the lot area to be calculated based on density. If this calculation is performed, then the lot area would average approximately 6,310 SF and would meet the City’s ordinance. This should be clarified by the Applicant at the time of preliminary plat, and regardless of the approach taken, the proposed configuration must meet the City’s lot and bulk standards. Lot Easements. Lot easements (front, rear and side yard) need to be shown on the Preliminary Plat that meet the City’s requirements. Townhome Design. The proposed development consists of two-story attached single-family townhomes (row homes) that include between 4 and 6 units. The Applicant’s narrative states that the design of each unit is “individualized and stylized” so that each unit will differ in architecture and color scheme from the other units within the same building to ensure visual interest and break the potential monotony that sometimes occurs within townhome developments. The Applicant submitted concept renderings/photos of the proposed design of the units which are provided as an attachment to this memo. Additional diversity will also be achieved within the interiors, and buyers will also be able to choose from a range of options for floor plans. Some of the options contemplated within this Sketch Plan include three bedrooms with the option of four; a loft; and a rooftop terrace. Homeowners’ association fees will include maintenance of the yard, snow removal, and exterior of the building. Standards for Single-Family Attached Dwellings (Townhomes), MDR District. The following outlines standards for single-family attached dwellings and provide an explanation as to how these standards are met within the proposed Sketch Plan: 1. A maximum of 8 units shall be permitted within a single building. Buildings with more than 8 units may be allowed as a conditional use. • The maximum number of units proposed within a single building is six. 2. Townhouses shall be located on lots in such a way that each individual unit has a minimum of 15 feet of street frontage. No parking shall be located in the front yard or between the front façade and the street. a. Townhouses that do not meet the minimum requirements for frontage along a street or that have frontage along a private street may be allowed as a conditional use. • As noted on Sheet 1 of 3 of the Applicant’s submittal, the “Typical Townhome Lot Detail” identifies a minimum of 24-feet of frontage for interior units. 3. The primary entrance shall be located on the façade fronting a public street unless the townhouses are approved as a Conditional Use under division §154.454 (G) (2)(a) above; an additional entrance may be provided on the rear or side façade. 5 • Public streets are being proposed and based on the Sketch Plan and submitted conceptual photos/renderings, the primary entrance for each unit is from the street. 4. New housing types should be introduced in limited quantities to increase diversity and housing choice, not to replace whole blocks of existing housing. Therefore, no more than 1/4 of the lineal frontage of a developed block (measured around the entire block perimeter) may be converted to townhouse units, and no further townhouse, two-family or higher-density development is permitted once this threshold is reached. • This is a new development not replacing existing housing. 5. Townhouse units shall be designed to reflect the general scale and character of existing buildings on surrounding blocks, including front yard depth, height and roof pitch, primary materials, facade detailing and size and placement of window and door openings. • The townhomes are comparable in scale and character of the existing Savona townhomes to the east of the development and provide architectural interest with a variety of townhome styles that will vary with each unit within each building. 6. Common open space for use by all residents or private open space adjacent to each unit shall be provided. Such open space shall comprise a minimum of 500 square feet per unit. • A minimum of 539 square feet is provided per unit. Landscaping. A landscape plan is not a requirement of the Sketch Plan review process, and the Applicant did not submit any details regarding contemplated landscaping within the proposed development. The Applicant should note that a landscape plan meeting the City’s Landscape Requirements must be submitted with an application for Preliminary Plat. Buffer Areas. The proposed development is not located in an area that is subject to required buffering. However, the Zoning Code does require more intensive uses to be screened from less intensive land uses. Because the property to the north is single-family detached residential use and the proposed development is single-family attached residential uses, screening will be required in the subject development. Acceptable screening includes masonry wall or fencing in combination with landscape material that is at least six feet in height and provides a 90% opaque screen on a year- round basis. Acceptable landscape material includes trees planted at a minimum of one deciduous or coniferous tree per 40 linear feet along the property line. Additional landscape material such as shade trees or trellises may be required to partially screen views mentioned above. Trails. Sidewalks are shown on the Sketch Plan on one side of each proposed street. The Sketch Plan also identifies one off-road trail through the eastern common area that would provide access to a potential private community gathering/potential pool area. The proposed development identifies a “Future Roadway” near the center of the site that will eventually connect 5th Street North to Hudson Boulevard North south of the proposed development. The City’s trail plan identifies a trail connection between these two roadways, and the proposed development should provide a trail connection consistent with the City’s plans. Amenities. As stated in the Applicant’s narrative, the type of private neighborhood amenities that would best support and fit the proposed development have not yet been determined but will be as their market research will help determine appropriate amenities. At this time, they are considering a pool and fire pit gathering area. There are several open space areas shown on the Sketch Plan that could accommodate these private amenities. At this time, the Applicant has conceptually shown the private pool in the eastern open space area. Ultimately whatever private amenity is proposed, any such improvements will be managed and maintained through the neighborhood Homeowners’ Association. 6 Park Dedication. The proposed development is within a Neighborhood Park search area as identified in the Comprehensive Plan. Since the adoption of the Comprehensive Plan, Savona Park was dedicated and developed. Staff has determined and recommends to the City Council that this neighborhood park fulfills the projected Neighborhood Park needs of the area, and that the proposed development will have adequate access to the park which is located approximately 500-feet from the northern border of the proposed development. Given the proximity of the park from the development, the Applicant has proposed to fulfill the City’s park dedication requirements through fee-in-lieu. As per the City’s Subdivision Regulations, the required cash equivalent payment shall be an amount equal to the fair market value of the percentage land dedication for the zoning district in which the subdivided property is located (the MDR zoning district requires 10% of the total acreage being developed), and the amount is to be determined by reference to current market data, if available, or by obtaining an appraisal from a licensed real estate appraiser. In summary, the Applicant will be required to 10% of the value of land as park dedication. Access. Two access points are proposed from 5th Street North, one directly across from Jasmine Road North and one directly across from Junco Road North. An additional access will be provided from a street connecting to 5th Street and ultimately Hudson Boulevard North. The location of the proposed street is a planned connection between 5th Street North and Hudson Boulevard North. Staff recommends that the Applicant either construct the portion of this street adjacent to the development with a temporary turn-around or consider exploring the potential of working with the future development to the south to construct the planned street. Restrictive Easements. There is a 50-foot wide natural gas pipeline easement that bisects the western portion of the property. No buildings or other structural improvements can be constructed within the easement. There are no lots proposed within this easement, and the Applicant should be aware that any potential encroachment into the easement area will be required to acquire appropriate approvals and evidence of the permitted encroachment from the gas pipeline. There is also a 21-inch diameter storm sewer pipe with a 30-foot wide easement on the eastern edge of the property. The Sketch Plan shows some of this storm sewer and easement to remain in its current location and proposes to realign a portion of the storm sewer as part of the subdivision process. Streets. Streets are proposed to have a 50-foot right-of-way with 28-foot wide streets. The Applicant will be required to provide a cross section detailing the proposed 50-foot right-of-way with the preliminary plat application since this is a departure from the City’s Engineering Design Standards that require a 60-foot right-of-way. If the streets are 28-feet wide or more, parking will be allowed on both sides of the streets. All portions of the 5th Street right-of-way located on the Applicant’s property will be required to be dedicated with the final plat. A more thorough analysis can be found in the City Engineer’s Memo which is attached to this Staff Report for review and consideration. Utilities – Municipal Water Supply and Municipal Sanitary Sewer. Public water and sanitary sewer service will be extended to the site. The Preliminary Plat will need to include detailed utility construction plans that meet City engineering standards. Additional review is provided in the City’s Engineer’s Memo which is attached to this Staff Report for review and consideration. Grading. All grading activities shall meet the approval of the City Engineer. Environmental Review. An Environmental Assessment Worksheet (EAW) is not required for a development with less than 375 attached units. The proposed development as shown on the Sketch Plan identifies 239 units, and does not meet the threshold for a mandatory EAW per MN Statute 4410.4300. 7 Storm Water Management. The proposed development is located in two watershed districts, the western half is in the South Washington Watershed District (SWWD) and the eastern half is in the Valley Branch Watershed District (VBWD). Staff recommends early planning/coordination meetings with the SWWD and the VBWD to ensure the Preliminary and Final Plat designs are consistent with both watershed district regulations. In addition to the requirements of SWWD and VBWD, the design of the storm water management systems must comply with the City of Lake Elmo Storm Water Management Ordinance, and the City of Lake Elmo design standards manual. The Applicant should note that the City’s storm water and erosion control ordinance standards are different, and in some cases more stringent, than the watershed districts. The storm water facilities must be platted as Outlots and deeded to the City for maintenance purposes. Additional review is provided in the City’s Engineer’s Memo which is attached to this Staff Report for review and consideration. City Engineer Review. The City Engineer’s review comments are attached as well as incorporated throughout this Staff Report. Next Steps. To proceed with the proposed subdivision shown in the Sketch Plan, the Applicant will need prepare a Preliminary Plat application. The Preliminary Plat application process will include additional detail and supporting information as identified and noted throughout this memo. A public hearing will be held as part of the Preliminary Plat process. FISCAL IMPACT: There is no fiscal impact to the City at this time. The Applicant will be required to pay for any amendments needed, if applicable, to accommodate the increase in REC units. Sketch Plan review does not grant the Applicant any development rights or entitlements. When the property develops, it will have urban services and will pay sewer and water connection charges, building permit fees and any other applicable fees. RECOMMENDATION: Staff is recommending that the City Council review the proposed Sketch Plan provided by Pulte Homes of MN, LLC for a 239-unit single-family attached residential development. ATTACHMENTS: 1. Application Forms 2. Narrative 3. Subdivision Sketch Plan 4. City Engineer Review Memorandum 10/15/2018 | | | | | | | | | | | | || | | | | | | | | > > > > > > > > > > > > > > > > > > | | | | >> > > > > > DATE: 9-21-18 CITY SUBMITTAL 733 Marquette Ave Ste 700 Minneapolis, MN 55402 612.758.3080 612.758.3099 www.alliant-inc.com MAIN FAXBENTLEY VILLAGE - SKETCH PLAN SUBMITTAL LAKE ELMO, MINNESOTA SITE DATA Dr a w i n g n a m e : X : \ 2 0 1 8 \ 1 8 0 1 6 5 \ c o n c e p t s \ L a k e E l m o C o n c e p t . d w g S e p 2 1 , 2 0 1 8 - 1 1 : 4 5 a m INCLUDED PARCELS = EAST AND WEST NET CONCEPT PLAN AREA EAST PARCEL = 18.894 AC WEST PARCEL = 15.727 AC = 34.621 AC IMPERVIOUS COVERAGE EAST PARCEL = 8.821 AC WEST PARCEL = 7.215 AC = 16.036 AC TOTAL UNITS = 130 TOWNHOME UNITS - EAST (6.88 UPA) = 109TOWNHOME UNITS - WEST (6.93 UPA) = 239 TOTAL TOWNHOMES EXISTING ZONING = MDR - MULTI-FAMILY BUILDING DISTRICT PROPOSED ZONING = MDR - MULTI-FAMILY BUILDING DISTRICT EXISTING LAND USE = RURAL AREA DEVELOPMENT PROPOSED LAND USE = URBAN MEDIUM DENSITY TYPICAL TOWNHOME LOT DETAIL ℄ R/WR/W TYPICAL PUBLIC ROAD SECTION LEGEND PROPOSED STORMWATER MANAGEMENT AREA PROPOSED CONCEPT PLAN BOUNDARY PROPOSED PRIMARY STRUCTURE SETBACK PROPOSED SIDEWALKS / WALKWAYS / TRAILS PROPOSED PROPERTY LINES, CURB, DRIVEWAYS, BUILDINGS, ETC EXISTING WATERMAIN EXISTING SANITARY SEWER >EXISTING STORM SEWER ESMT ESMT PROPOSED STORM SEWER> SHEET NO. 1 OF 3 | | | | | | | | | | | | | | | | | | | | || | | | | | | | > > >> > > > > > > > > > > > > > > > > > 733 Marquette Ave Ste 700 Minneapolis, MN 55402 612.758.3080 612.758.3099 www.alliant-inc.com MAIN FAXBENTLEY VILLAGE - WEST PARCEL - SKETCH PLAN SUBMITTAL LAKE ELMO, MINNESOTA SITE DATA Dr a w i n g n a m e : X : \ 2 0 1 8 \ 1 8 0 1 6 5 \ c o n c e p t s \ L a k e E l m o C o n c e p t . d w g S e p 2 1 , 2 0 1 8 - 1 1 : 4 5 a m WEST PARCEL GROSS WEST PARCEL AREA = 15.727 AC WEST PARCEL IMPERVIOUS COVERAGE = 7.215 AC (45.9%) TOTAL UNITS = 109 TOWNHOME UNITS - WEST (6.93 UPA) LEGEND PROPOSED STORMWATER MANAGEMENT AREA PROPOSED CONCEPT PLAN BOUNDARY PROPOSED PRIMARY STRUCTURE SETBACK PROPOSED SIDEWALKS / WALKWAYS / TRAILS PROPOSED PROPERTY LINES, CURB, DRIVEWAYS, BUILDINGS, ETC EXISTING WATERMAIN EXISTING SANITARY SEWER >EXISTING STORM SEWER PROPOSED STORM SEWER> DATE: 9-21-18 CITY SUBMITTAL SHEET NO. 2 OF 3 | | | | | | | | | || | | | | | | | | | | | | | | | > > > > > > > > > > > > > > > > > > > > > > > > > | | || | | | | | >>>> > > 733 Marquette Ave Ste 700 Minneapolis, MN 55402 612.758.3080 612.758.3099 www.alliant-inc.com MAIN FAXBENTLEY VILLAGE - EAST PARCEL - SKETCH PLAN SUBMITTAL LAKE ELMO, MINNESOTA Dr a w i n g n a m e : X : \ 2 0 1 8 \ 1 8 0 1 6 5 \ c o n c e p t s \ L a k e E l m o C o n c e p t . d w g S e p 2 1 , 2 0 1 8 - 1 1 : 4 6 a m SITE DATA EAST PARCEL GROSS EAST PARCEL AREA = 18.894 AC EAST PARCEL IMPERVIOUS COVERAGE = 8.821 AC (46.7%) TOTAL UNITS = 130 TOWNHOME UNITS - EAST (6.88 UPA) LEGEND PROPOSED STORMWATER MANAGEMENT AREA PROPOSED CONCEPT PLAN BOUNDARY PROPOSED PRIMARY STRUCTURE SETBACK PROPOSED SIDEWALKS / WALKWAYS / TRAILS PROPOSED PROPERTY LINES, CURB, DRIVEWAYS, BUILDINGS, ETC EXISTING WATERMAIN EXISTING SANITARY SEWER >EXISTING STORM SEWER PROPOSED STORM SEWER> DATE: 9-21-18 CITY SUBMITTAL SHEET NO. 3 OF 3     PAGE 1 of 4  MEMORANDUM           Date:  October 15, 2018      To:  Jennifer Haskamp, SHC, LLC  Re:  Bentley Village  Cc:  Kristina Handt, City Administrator    Concept Plan Review    Ben Prchal, City Planner        Chad Isakson, Assistant City Engineer      From:  Jack Griffin, P.E., City Engineer          An engineering review has been completed for the Bentley Village Concept Plan. The submittal consisted of the  following documentation received on September 25, 2018:   Concept Site Plans dated September 21, 2018, prepared by Alliant Engineering.   Concept Plan Narrative dated September 21, 2018, prepared by Pulte Homes.      Engineering has the following review comments:    All  public  improvements  constructed  to  support  the  development must  be  designed  and  constructed  in  accordance with the City Engineering Design Standards Manual available on the City website dated March, 2017.    TRANSPORTATION IMPROVEMENTS   5th Street North Right‐of‐Way Dedication. The existing collector street to the north of the site (5th Street  North) was constructed by Lennar within a permanent roadway easement. This easement area must be  dedicated to the City as public right‐of‐way as part of this development. Per the City design standards for  5th Street, a 10 ft. utility easement corridor along the south side of the 5th Street right‐of‐way must also  be reserved for small utilities.   5th Street North Site Access. The concept plan proposes three new public street intersections with 5th  Street North; one at Junco Road North, one at Jasmine Road North and the construction of a new north‐ south collector street that will eventually connect 5th Street North with Hudson Boulevard. All proposed  intersections are consistent with approved access configuration along 5th Street North.    Additional Site Access. The new public streets proposed for this development will each have secondary  access to the new north‐south collector street that will eventually connect 5th Street North with Hudson  Boulevard. Access spacing appears to be acceptable along the new collector street.   New North‐South Collector Street Alignment. The proposed north‐south collector street is consistent with  the City’s planning efforts and the proposed street is shown in the approximate location as planned.  However, there are existing sanitary sewer and watermain utilities located in the corridor. The design for  this new collector street must therefore consider the existing location of these utilities and must be  consistent with City right‐of‐way and boulevard design standards.    New North‐South Collector Street Typical Section. The concept plan shows no street width dimensions  located within a 100‐foot wide right‐of‐way. The typical section for this street needs to be determined by  the  City  to  be  incorporated  into  the  preliminary  plan  submittal and may require revisions for a  wider/narrower  street  and/or  right‐of‐way.  In  addition,  per  City  design  standards,  10‐foot  utility  easements must be provided along each side of the new R/W. An 8‐foot wide bituminous trail should be  FOCUS ENGINEERING, inc.  Cara Geheren, P.E.   651.300.4261  Jack Griffin, P.E.                651.300.4264  Ryan Stempski, P.E.  651.300.4267  Chad Isakson, P.E.  651.300.4285      PAGE 2 of 4  provided along one side to connect to the future Hudson Boulevard trail corridor and a 6‐foot sidewalk  provided on the other.   5th Street North Turn Lanes. A traffic study should be completed to review and evaluate the turn lane  infrastructure along 5th Street North necessary to support the development. Eastbound right turn lanes  (RTL) along 5th Street are in place at the intersections of the new collector road and at Junco Road. A  westbound left turn lane (LTL) along 5th Street is in place at the new collector road intersection. An  evaluation should be completed to determine if a westbound LTL is required at Jasmine Road and/or  Junco Road and if an eastbound RTL is required at Jasmine Road.   Turn Lanes Required at intersection with 5th Street. A northbound RLT and LTL must be constructed along  each of the new intersections at 5th Street North (Jasmine Road, New Collector Street, and Junco Road).   Turn Lanes Required at intersection with New Collector Street.  Dedicated RTL should be provided along  each of the new development streets at the intersection with the New Collector Street.     RESIDENTIAL STREETS   The proposed internal street network is well interconnected creating multiple access routes into and out  of the development.   All streets must be public streets and must be designed to meet the City’s Engineering Design Standards  including  street  width  (28‐feet) and  cul‐de‐sac  radii.  All  right‐of‐way  width  must  be  60‐feet  unless  a  detailed typical section can be provided that demonstrates a workable boulevard design using right‐of‐ way widths less than 60 feet.   Typical Public Roadway Section. The concept plan proposes a public street typical section with a 50‐foot  right‐of‐way width. The plan as presented does not yet demonstrate a workable boulevard plan. The City  standard setback from back of curb to hydrants and street lights is 5‐feet. Sidewalks must therefore be a  minimum of 7‐feet from back of curb to maintain a 2‐foot clear zone. This results in a minimum 12.5‐foot  boulevard  or  53‐foot  R/W  (sidewalks  both  sides),  or  minimum  13.5‐foot  boulevard  or  55‐foot  R/W  (sidewalk on one side).   Six  (6)  foot  sidewalks  must  be  provided  along  all  residential  streets  and  as  may  be  required  for  connectivity. Sidewalks may be 5‐feet in width if provided along both sides of the public street. In the  past, the City has required sidewalks on both sides of public streets along collector roadways (future  north‐south roadway) and within multi‐family areas.   The City Standard boulevard must be a 4% grade to the street. The driveway grades shown on the concept  plan typical section are applicable outside of the right‐of‐way only.   Typical Townhome Lot Detail.  The typical detail should be revised to provide a minimum 25‐foot setback  from back of sidewalk to garage door, or back of curb to garage door if there is no sidewalk.    Coordinated landscape plans. The boulevard layout does not accommodate boulevard trees within the  public right‐of‐way. No boulevard trees can be placed within the 10‐foot utility easements. Landscaping  requirements/plans must be planned accordingly.   All street intersections must be at 90 degrees and maintain 50 feet of tangent with maximum slopes of  2.5%. Streets must also meet City standards for horizontal and vertical curvature. Residential maximum  longitudinal grade is 8% with no sidewalks, 6% where there are sidewalks. The first intersection south of  Junco Road and 5th Street North must be revised accordingly.   Surmountable concrete curb and gutter shall be installed along areas with future driveways and B618  curb installed along entrance roadways and roadway stretches with no lots.    Standard 10‐foot small utility easement corridors. City standard 10‐foot utility easements are required  along both sides of all public streets, including 5th Street North, the future north‐south roadway, and  around cul‐de‐sacs. Small utility corridor easements must be shown on the plat/plans and typical sections  and must be provided at max. 4% boulevard grades.     Driveway connections to City Streets. The preliminary plans should include a detailed driveway plan for  each cul‐de‐sac showing each driveway connection, the placement of each hydrant, each no parking sign,      PAGE 3 of 4  each street light, and mail box placement to demonstrate sufficient area to accommodate all boulevard  needs. The concept plan appears to propose too many housing units for the proposed street geometry.   Snow Storage. The preliminary plans should include a detailed snow storage plan to address the high  density  and  clustering  of  paved  driveways  along  the  City  streets  to  ensure  enough  snow  storage  is  available for each property to prevent the placement of snow onto City streets after they have been  plowed. The cul‐de‐sacs are of particular concern.   Traffic Impact Study should be completed and submitted as part of the preliminary plat application to  determine the timing and extent of improvements required for the CSAH 19 and 5th Street intersection  including but not limited to turn lanes and traffic signals.  A financial contribution to CSAH 19/5th Street  intersection and traffic signal should be considered.      MUNICIPAL SANITARY SEWER   The proposed site is guided in the City’s Comprehensive Plan for Phase I of the Regional Sewer Staging  Plan  and  would  discharge  to  the  MCES  WONE  Interceptor  (Woodbury,  Oakdale,  Northdale  and  East  Oakdale). Sanitary sewer service is therefore readily available to the site. The development is proposing  239 REC units.    The applicant will be responsible to connect to the City sanitary sewer system located along the alignment  for the future collector roadway and extend sanitary sewer into the property at applicant’s sole cost.  Reconfiguration of the sanitary sewer connection points will be required. In addition, the applicant may  be required to stub sanitary sewer mains to adjacent properties if needed to maintain sewer access to all  adjacent parcels (to be reviewed with preliminary plans).   Existing  Utility  Easements.  The  existing  sanitary  sewer  utility  easements  along  the  new  north‐south  collector street must be shown with the preliminary plan submittal and plan revisions may be required to  avoid encroachments/conflicts with these easements.   Any main sewer lines not installed within public right‐of‐way will require minimum 30‐foot easements  centered over the pipe (or wider dependent upon the sewer depths) dedicated to the City and in the form  of the City’s Utility Easement Agreement.     MUNICIPAL WATER SUPPLY   The applicant will be responsible to extend municipal water into the development at its sole cost and will  be required to construct a looped watermain network with multiple connection points.   It is assumed that all of the property can be served by the City’s high pressure zone. The watermain is  available to be extended to the property by connecting to the existing watermain at the intersections of  5th Street with Jasmine Road (existing high pressure zone 8‐inch watermain), Junco Road (existing high  pressure zone 8‐inch watermain), and the new collector road (existing  high  pressure  zone  12‐inch  watermain.   The applicant may be required to provide watermain stub(s) to adjacent properties if needed to maintain  water access to all adjacent properties (to be reviewed with preliminary plans).   The existing water system has sufficient capacity for domestic service for the proposed 239 REC units.  System capacity is likely adequate for fire suppression as well. However, during preliminary planning the  applicant must provide fire flow demands so that staff may verify adequate fire suppression capacity.   No watermain pipe oversizing is anticipated at this time. Further  review  will  be  completed  as  the  application moves forward through the process.   The applicant will be responsible to place hydrants throughout the property at the direction of the Fire  Department.  All fire hydrants shall be owned and maintained by the City.   Any  watermain  lines  and  hydrants  placed  within  the  development will  require  minimum  30‐foot  easements centered over the pipe. Easements must be dedicated to the City and be provided in the City’s  standard form of easement agreement.            PAGE 4 of 4  STORMWATER MANAGEMENT   The site plan is subject to a storm water management plan meeting State, VBWD and City rules.    Storm water facilities proposed as part of the site plan to meet State and VBWD permitting requirements  must be constructed in accordance with the City Engineering Design Standards Manual.   Overland emergency overflows or outlets are required as part of the site plan.   To  the  extent  adjacent  properties  are  impacted  by  storm  water  management  discharges,  written  permission from those properties must be submitted as part of the development applications.   Stormwater facilities will likely need to include both storm water ponds (detention) and infiltration basins.  No infiltration basins have been shown on the concept plan. The 100‐year high water flood level (HWL)  for each basin must be fully contained within private property.   The  storm  water  facilities  constructed  for  this  development  should  remain  privately  owned  and  maintained. The applicant will be required to execute and record  a  Stormwater  Maintenance  and  Easement Agreement in the City’s standard form of agreement.   Even as privately owned and maintain facilities, maintenance access roads meeting the City engineering  design standards must be provided for all storm water facilities.   The storm sewer system shall be designed to maintain the City standard minimum pipe cover of 3.0 feet.  Drain tile is required as part of the City standard street section at all localized low points in the street.  Drain tile considerations may impact the storm sewer design and depth requirements at low points.