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12-4-18 full packet
CITY OF LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 20, 2018 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Pearson called the meeting to order at 7:00 pm. PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Jill Lundgren and Christine Nelson. ABSENT: Councilmember Justin Bloyer. Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, City Planner Prchal, Public Works Director Weldon, Assistant City Administrator Foster, Finance Director Iverson, and City Clerk Johnson. APPROVAL OF AGENDA Councilmember Nelson, seconded by Mayor Pearson, moved TO APPROVE THE AGENDA. Motion passed 4 – 0. PUBLIC COMMENTS/INQUIRIES None PRESENTATIONS None CONSENT AGENDA 1. Approve Payment of Disbursements and Payroll 2. Accept Fire Department October 2018 Report 3. Accept Public Works October 2018 Report 4. Approve Special Assessment Policy Amendments – Resolution 2018-130 5. Appointments to Joint Airport Zoning Board 6. Approve Winter 2018 Newsletter 7. Approve 2018 Street Improvements – Payment Request No. 4. 8. Approve Old Village Ph4 Street & Utility Improvements – Pay Request No. 4. 9. Approve Development Security Reductions for Hammes 1st and 2nd Additions 10. Approve Letter of Credit Reduction for Village Preserve 11. Approve Massage Therapy License Renewal 12. Approve Liquor License Renewals 13. Approve 2018 Audit Contract Councilmember Nelson, seconded by Mayor Pearson, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 4 - 0. LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 20, 2018 Page 2 of 4 ITEM 14: 2019 Streets – Improvement Hearing; Authorize Plans and Specifications City Engineer Griffin presented proposed street improvements to be completed in 2019 and reviewed water system options. Councilmember Lundgren, seconded by Mayor Pearson, moved TO OPEN THE PUBLIC HEARING. Motion passed 4 – 0. Ray Stregge, 8808 36th Street N., commented on the 36th and 37th Street portions of the project and reviewed his written comments that were included in the meeting packet. Gordon Johnson, 8804 37th Street N., commented on drainage and minimal use of the current road. Geraldine Breheim, 8415 38th Street N., stated that funds from the 3M settlement should be used toward the proposed water main in the project. Gary Wright, 8225 39th Street N., objected to the cost and design of the proposed road. Ryan Schmidt, 8268 39th Street N., commented on the costs for connecting to city water and asked to leave the road as is. Alfred Schmitt, 8173 39th Street N., commented on water coming from the 3M dump. Richard Quinn, 8929 36th Street N., stated that the current road is adequate. Dan Van Ampting, 8367 39th Street N., stated he prefers to keep his private well. Zack Diesslin, 8030 38th Street N., commented on road material and stated that he prefers the existing rural road. Taylor Smith, 8390 39th Street N., stated he does not see the cost benefit in the proposed project. Councilmember Fliflet, seconded by Councilmember Nelson, moved TO CLOSE THE PUBLIC HEARING. Motion passed 4 – 0. Mayor Pearson, seconded by Councilmember Nelson, moved TO ADOPT RESOLUTION NO. 2018-131 ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2019 STREET AND UTILITY IMPROVEMENTS. Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO AMEND THE PRIMARY MOTION BY ADDING THAT NO WATER MAIN BE INCLUDED IN THE 38TH AND 39TH STREET NEIGHBORHOOD AND A RURAL ROAD PLAN WOULD BE USED THAT DOES NOT INCLUDE CURB AND GUTTER WHEREVER POSSIBLE. Motion failed 2 – 2. (Pearson, Nelson – nay) LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 20, 2018 Page 3 of 4 Primary motion failed 2 – 2. (Fliflet, Lundgren – nay) ITEM 15: Redemption of Outstanding G.O. Refunding Bonds, Series 2009A Tammy Omdahl of Northland Securities outlined the proposal to pay off the Series 2009A bonds. Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO ADOPT RESOLUTION 2018-132 CALLING FOR THE REDEMPTION OF THE OUTSTANDING GENERAL OBLIGATION REFUNDING BONDS, SERIES 2009A. Motion passed 4 – 0. ITEM 16: 2019 LMCIT Renewal Dan Greensweig, League of Minnesota Cities Insurance Trust, reported on the recent reduction of the City’s liability insurance deductible. Mayor Pearson, seconded by Councilmember Lundgren, moved TO APPROVE MAINTAINING THE CURRENT $1,000 DEDUCTIBLE FOR THE CITY’S PROPERTY AND LIABILITY INSURANCE, AND AUTHORIZE ELECTION TO NOT WAIVE THE STATUTORY TORT LIMITS. Motion passed 4 – 0. ITEM 17: Sidewalk Snow Removal Public Works Director Weldon reviewed staff recommendations for sidewalk snow removal. Councilmember Lundgren, seconded by Councilmember Fliflet, moved to postpone item 17 to the next agenda for a full Council. Motion passed 3 – 1. (Nelson – nay) ITEM 18: Parks Commission Ordinance City Planner Prchal presented proposed updates to Chapter 32 of the City’s Ordinances. Councilmember Nelson, seconded by Councilmember Lundgren, moved TO APPROVE AMENDMENTS TO CHAPTER 32 AS OUTLINED IN ORDINANCE 08-217. Motion passed 4 – 0. COUNCIL REPORTS Mayor Pearson: Thanked departing Parks Commission Ellen Neuenfeldt for her service. Councilmember Nelson: Met with residents regarding the 2019 Street Improvements and attended the Buckthorn Festival. Councilmember Lundgren: Met with residents regarding various issues. Councilmember Fliflet: Acknowledged Ellen Neuenfeldt for her volunteer efforts in the City. LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 20, 2018 Page 4 of 4 STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Reviewed significant progress made by the 3M work group. City Clerk Johnson: Reported that Precinct 1 was chosen at random by Washington County for a hand recount of the ballots. City Attorney Sonsalla: Working on temporary access for Boulder Ponds and the snow removal policy. Sgt Osterman: Warned that scams are on the rise. City Engineer Griffin: Working on Wyndam and Royal Golf Developments. Meeting adjourned at 9:25 p.m. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Mike Pearson, Mayor _______________________________ Julie Johnson, City Clerk STAFF REPORT -- page 1 -- DATE: December 4, 2018 CONSENT TO: Mayor and City Council FROM: Amy La Belle, Accountant AGENDA ITEM: Payments & Disbursements REVIEWED BY: Kristina Handt, City Administrator BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. FISCAL IMPACT: Claim # Amount Description ACH $ 71,284.33 Payroll 11/21/18 48194 – 48281 $ 502,549.97 Accounts Payable 12/04/18 TOTAL $ 573,834.30 RECOMMENDATION: If removed from the consent agenda, the recommended motion is as follows: “Motion to approve the aforementioned disbursements in the amount of $ 573,834.30”. ATTACHMENTS: 1. Accounts Payable – proof list(s) STAFF REPORT DATE: December 4, 2018 CONSENT ITEM #: 3 TO: City Council FROM: Greg Malmquist, Fire Chief AGENDA ITEM: Fire Department Update for November REVIEWED BY: Kristina Handt, City Administrator ISSUE BEFORE COUNCIL: Review monthtly activity through the 28th, from fire department. Advise on any additional information requested. PROPOSAL DETAILS/ANALYSIS: We had 36 calls in November as of the 28th: 3 Fire Alarms 1 Good Intent call 4 Cancelled en route 27 Medicals 1 Car accidents with injuries 36 Total A Command vehicle did not respond on 6 calls for a response rate of 83%. Our average response time was 8 minutes from alarm to arrival. 25 calls had 3 or less responders minus the Duty Officer with 6 calls having only 1 personnel on the first due apparatus. 12 calls this month had only shift personnel for responders. Drills for the Month: #1 - CEU – Scene Preservation #2 - Aerial Operations #3 - Quarterly EMS Points of Interest: - Fire Fighter Richard Sachs retired after a 43 year career with the department. Richard served in nearly every position in the department including a period of time as the Chief of the Department. - 1 new PT Fire Fighter started and is now in the rotation. - 1 new PT Fire Fighter is moving through the process for hiring. - PT positions are nearly filled pending the final hire. Staffing continues to be an issue on the POC side though. Thankfully, two new POC personnel are in the process of either training or joining. - Several personnel assisted Bayport Fire with a house burn. - Several personnel attended extra Auto Extrication training held at the East Metro Training Center this month. - Mutual Aid had to be requested for a fire alarm due to lack of responders. - Several calls required double pages due to lack of responders so far this month. Part Timer Accomplishments: - Groundskeeping and landscaping at both stations. - Cleaning and general maintenance at both station. - Practical drills as assigned during shifts. - Orientation and training of new PT personnel. - Vehicle and equipment inspections. - Assisted with Burn Permit applications. - Researched hose that failed hose testing and disposed of unrepairable lines. - Assisted department with semi-annual Bunker Gear Washing. - Assisted with pumping out septic at Station Two. - Implemented radio rotation system for PT personnel on shift. MAYOR AND COUNCIL COMMUNICATION DATE: 12/4/2018 CONSENT ITEM #: 4 AGENDA ITEM: Public Works Director Report SUBMITTED BY: Rob Weldon, Public Works Director REVIEWED BY: Kristina Handt, City Administrator ISSUE BEFORE COUNCIL: City Council is asked to review and accept, as part of Consent Agenda, a brief description of activities that have taken place in the Public Works Department in the month of November 2018. PROPOSAL DETAILS/ANALYSIS: • Meet w/ Sanctuary resident about drainage issues • Booster Station warranty walk through • Water Efficiency mtg. with Met Council • Election set up and take down • 2019 Mill and Overlay Mtg. w/Focus Engineering • Minnesota Street Supt. Assoc. training Weldon, Wier, Leko, Coleman • Meet w/Hydro Corp. on meter install project • Remove Buckthorn piles from Sunfish Lake Park • Submit for cross country ski trail maint. reimbursement • Irrigation shut offs • Hunters Crossing walk through inspection • Safety Training • New communication antennas installed on I-94 and Keats Lift Stations • Install track on Kubota for trail grooming • Completion of new salt shed • Start annual pond inspections • Adjust water tower levels for winter • Minor repairs/improvements to plow trucks • Work on Tree City USA renewal RECOMMENDATION: Base on the activities listed above, City Council is respectfully asked to accept the November 2018 Public Works Report. STAFF REPORT DATE: December 4, 2018 CONSENT #6 AGENDA ITEM: 2019 Pay Scale TO: Mayor and Council SUBMITTED BY: Jake Foster, Assistant City Administrator BACKGROUND: In 2016 the City hired David Drown and Associates (DDA) last year to complete a job classification and compensation study. In 2017, Council approved an updated step and grade compensation policy resulting from the DDA study and HR Committee recommendations. The DDA study also provided the city with a list of comparable cities that could be used for future planning. In order to effectively recruit and retain employees, annual cost of living adjustments should be incorporated into step and grade pay scale annually. These adjustments are based on the data collected from the DDA study-determined comparable cities. ISSUE BEFORE COUNCIL: What cost of living adjustment should the City approve? PROPOSAL DETAILS/ANALYSIS: Using 2019 data from the comparable cities that responded, it was determined that the average COLA from those comparable cities was 2.75%. Therefore, staff recommends that the step and grade plan include a 2.75% COLA for 2019. FISCAL IMPACT: The 2019 step and grade plan pay scale will include a 2.75% COLA across all positions and steps. OPTIONS: 1) Approve the 2019 pay scale with 2.75% COLA 2) Approve the 2019 pay scale with different COLA 3) Do not approve 2019 pay scale RECOMMENDATION: If removed from the consent agenda: “Move to approve the 2019 Pay Scale.” ATTACHMENT: • 2019 Pay Ranges • 2019 Salary Adjustments for Comparable Cities 2019 Proposed Salary Adjustments for Comparable Cities City Non-union Vadnais Heights 2.00% Waconia 2.00% Orono 2.50% Hugo 3.00% Ham Lake 3.00% Mounds View 3.00% Albertville 3.00% Mahtomedi N/A Rogers N/A Victoria 3.50% Minnetrista N/A Mound N/A Little Canada N/A Median 3.00% Mean 2.75% Grade Point Min Point Max Min 2 3 4 5 6 7 8 9 Max 1 130 139 $14.43 $14.91 $15.39 $15.87 $16.35 $16.84 $17.32 $17.80 $18.28 $18.76 2 140 151 $15.40 $15.92 $16.43 $16.95 $17.46 $17.97 $18.49 $19.00 $19.51 $20.03 3 152 163 $16.44 $16.99 $17.54 $18.09 $18.64 $19.19 $19.73 $20.28 $20.83 $21.38 4 164 176 $17.55 $18.14 $18.73 $19.31 $19.90 $20.48 $21.07 $21.65 $22.24 $22.82 5 177 190 $18.74 $19.36 $19.99 $20.61 $21.24 $21.86 $22.49 $23.11 $23.74 $24.36 6 191 205 $20.00 $20.67 $21.34 $22.01 $22.67 $23.34 $24.01 $24.67 $25.34 $26.01 7 206 222 $21.35 $22.07 $22.78 $23.49 $24.20 $24.91 $25.63 $26.34 $27.05 $27.76 8 223 240 $22.80 $23.56 $24.32 $25.08 $25.84 $26.60 $27.36 $28.12 $28.88 $29.64 9 241 259 $24.34 $25.15 $25.96 $26.77 $27.58 $28.39 $29.20 $30.01 $30.82 $31.64 10 260 280 $25.98 $26.84 $27.71 $28.58 $29.44 $30.31 $31.17 $32.04 $32.91 $33.77 11 281 302 $27.73 $28.66 $29.58 $30.50 $31.43 $32.35 $33.28 $34.20 $35.13 $36.05 12 303 326 $29.60 $30.59 $31.58 $32.56 $33.55 $34.54 $35.52 $36.51 $37.50 $38.48 13 327 353 $31.60 $32.65 $33.71 $34.76 $35.81 $36.87 $37.92 $38.97 $40.03 $41.08 14 354 381 $33.73 $34.86 $35.98 $37.11 $38.23 $39.36 $40.48 $41.61 $42.73 $43.85 15 382 411 $36.01 $37.21 $38.41 $39.61 $40.81 $42.01 $43.21 $44.41 $45.61 $46.81 16 412 444 $38.44 $39.72 $41.00 $42.29 $43.57 $44.85 $46.13 $47.41 $48.69 $49.97 17 445 480 $40.75 $42.11 $43.47 $44.82 $46.18 $47.54 $48.90 $50.26 $51.62 $52.97 18 481 518 $43.19 $44.63 $46.07 $47.51 $48.95 $50.39 $51.83 $53.27 $54.71 $56.15 19 519 560 $45.79 $47.31 $48.84 $50.36 $51.89 $53.42 $54.94 $56.47 $57.99 $59.52 20 561 605 $48.53 $50.15 $51.77 $53.39 $55.00 $56.62 $58.24 $59.86 $61.47 $63.09 606 Evaluation Points Range Steps STAFF REPORT DATE: December 4, 2018 CONSENT #7 AGENDA ITEM: 2019 Paid on Call Firefighter Compensation TO: Mayor and Council SUBMITTED BY: Jake Foster, Assistant City Administrator BACKGROUND: In previous years the City has given Paid on Call (POC) firefighters the same cost of living adjustment (COLA) as non-union employees. After discussion with the Fire Department, in lieu of the COLA for POC firefighters, staff has proposed that the Training and Meeting Pay is eliminated and the Call Pay is used for trainings and meetings and categorized as an “Hourly Pay.” ISSUE BEFORE COUNCIL: Should council approve the proposed 2019 Paid on Call Firefighter compensation plan? PROPOSAL DETAILS/ANALYSIS: In order to better recruit new POC Firefighters the Fire Department and Staff recommend the elimination of the “Training and Meeting Pay” category in Paid on Call Firefighter Compensation Plan for 2019. POC Firefighters will then be hired under their full wage. This will make for one hourly pay category to replace the “Call Pay” category in the Paid on Call Firefighters Compensation Plan, and provide equity across the department. The changes are proposed in lieu of the 2.75% annual COLA that was proposed for non-union office staff. FISCAL IMPACT: The 2019 Paid on Call Firefighter compensation plan as proposed would be roughly the same cost as providing the same 2.75% COLA to POC firefighters. OPTIONS: 1) Approve the 2019 Paid on Call Firefighter Compensation Plan as proposed 2) Make changes to the 2019 Paid on Call Firefighter Compensation Plan with changes 3) Do not approve 2019 Paid on Call Firefighter Compensation Plan RECOMMENDATION: If removed from the consent agenda: “Move to approve the 2019 Paid on Call Firefighter Compensation.” ATTACHMENT: • Proposed FF Compensation 2019 2019 FIRE DEPT RATES OF PAY • HOURLY PAY CALL PAY = $13.33/hr o Certified EMT’s shall receive an additional $1.15 per hour. o Certified ENGINEERS shall receive an additional $1.15 per hour. o Officers shall receive an additional $1.15 per hour. • TRAINING and MEETING PAY = $12.17/hr. o Probationary Incentive Pay = $573.78 • OFFICERS PAY = o ASSISTANT CHIEF (1) - $2444.77/year o CAPTAINS (4) - $1631.34/year o LIEUTENANTS (2) - $815.67/year • DUTY CREW/STANDBY PAY - $2.28 per hour. YEAR END INCENTIVE PAY BASED ON YEAREND PERCENTAGE TOTALS 26% - Less than 31% = $460.04 51% - Less than 61% = $660.42 31% - Less than 41% = $516.42 61% - Less than 71% = $745.93 41% - Less than 51% = $603.03 71% & ABOVE = $860.69 • Part Time Shifts = $17/hr • Substitute Firefighter = $17/hr PAY RATES EFFECTIVE JULY 1, 2018 STAFF REPORT DATE: December 4, 2018 CONSENT #8 AGENDA ITEM: Rental Lease Agreement Amendments SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: When the City purchased the Brookfield building in April, it assumed the leases of current tenants. Although the EDA took over the ownership the building the leases stayed with the City. The last time rent amounts were adjusted was January 1, 2017. ISSUE BEFORE COUNCIL: Should the City Council approve the rental agreement amendments? PROPOSAL: Staff has proposed a 3% increase for leases that either expire 12/31/18 (Barr Engineering) or those that allow for a 60-90 notice period (Focus Engineering, Keystone Automation). Included in your packet is a copy of the signed agreements. FISCAL IMPACT: Annual increase in revenue of $516 OPTIONS: 1) Approve the rental agreement amendments 2) Amend and then approve the rental agreement amendments 3) Do not approve amendments to the rental agreements RECOMMENDATION: If removed from the consent agenda: “Motion to approve the rental agreement amendments.” ATTACHMENTS: • Rental Agreement Amendments STAFF REPORT DATE: December 4, 2018 CONSENT #9 AGENDA ITEM: Cable Franchise Extension SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: At the July 3rd meeting, Council approved a Cable Franchise Agreement Extension to allow the Ramsey Washington Cable Commission to continue to negotiate a new agreement with Comcast. The cable commission is asking for another extension in order to continue the negotiations. ISSUE BEFORE COUNCIL: Should the Council extend the cable franchise agreement with Comcast? PROPOSAL: The cable commission is requesting an extension of the cable franchise agreement with Comcast until August 31, 2019 to allow good faith negotiations to continue. RECOMMENDATION: If removed from the consent agenda: “Motion to approve the resolution to extend the cable franchise agreement until August 31, 2019.” ATTACHMENTS: • Email from Tim Finnerty • Resolution to extend cable franchise agreement • Updated Timeline for Contract Negotiations From:Tim Finnerty To:Kristina Handt Cc:Ginny Holder Subject:Proposed extension agreement Date:Monday, November 19, 2018 3:50:20 PM Attachments:Extension Agreement November 2018-c1 (1).PDF Franchise Renewal Timeline (October 2018).pdf Hi Kristina: Attached please find a proposed Agreement for another extension of the Franchise with Comcast. The Cable Commission is recommending that the City Council approve the Extension Agreement. The Agreement will extend the expiration date of the current Franchise from March 31, 2019 to August 31, 2019. The purpose of the proposed extension is to allow for continued informal negotiations between Comcast and the Cable Commission regarding the long-term renewal of the Franchise. Comcast is in agreement with this. The extension is necessary in part due to Comcast being unable to meet for negotiations in the past two months, including due to illness of one of its key negotiation participants. Background As you know, the Cable Commission has been working on the matter of Franchise renewal with Comcast given that the existing Franchise Agreement that is set to expire March 31, 2019. The Commission and Comcast have been in direct negotiations for approximately a year, and prior to that, the Commission had developed and documented a comprehensive needs assessment to serve as the negotiation objective on behalf of member cities. The needs assessment report is available at: https://drive.google.com/drive/folders/0B37m--_T9u7TcUNaZUh6MzlPWms Renewal issues can be resolved through “informal” processes (negotiation), or through a “formal” hearing process. Based on the time required to complete the formal process, the Commission has adopted and updated two schedules. In both, the parties start with negotiations, but move the formal process forward so that it would be completed by roughly the date scheduled for franchise expiration if negotiations were not successful. One schedule assumed that the expiration date stayed as is (March 31, 2019), and effectively required the parties to reach negotiated deal points by mid October. In the other, the parties would extend the franchise to give themselves more time to engage in negotiations. Recommendation to Approve Extension The Cable Commission and Comcast have exchanged proposed terms and counterproposals and held several negotiation sessions over the past year. While no proposed deal has yet been reached, both parties recommend extending the time schedule to allow for continuation of negotiations. Therefore, the parties have agreed to recommend extending the franchise expiration date to August 31, 2019 in order to allow negotiations to continue to proceed informally. To accomplish this, Cable Commission recommends that the City approve the attached Extension Agreement. The Cable Commission believes this simple extension of the current franchise expiration will allow both parties to continue informal negotiations without being put at a disadvantage. The extension preserves the City's right to use the I-NET, and preserves existing support and channels (including high definition channels) for local cable programming. It does not harm the communities in any way. Finally, please find attached a revised the franchise renewal schedule to reflect how the timeline proceeds under this extension. The Commission leadership believes it is important to follow this schedule to protect the interests of its Member Municipalities. Please feel free to contact me after you have had a chance to review this if you wish to discuss it or have any questions. Thank you! - Tim Finnerty Executive Director Ramsey/Washington Cable Commission 651-775-0042 timfinnerty@scctv.org 51130.00001\31563054.1 EXTENSION AGREEMENT BETWEEN AND AMONG THE MEMBERS OF THE RAMSEY WASHINGTON SUBURBAN CABLE COMMISSION AND COMCAST OF MINNESOTA WHEREAS, Comcast of Minnesota, Inc., (“Franchisee”) operates a cable television system (the “System”) in communities which are members of the Ramsey/Washington Suburban Cable Commission (RWSCC) pursuant to a franchise scheduled to expire on November 1, 2018, to which the City of Birchwood Village, the City of Dellwood, the City of Grant, the City of Lake Elmo, the City of Mahtomedi, the City of North St. Paul, the City of Oakdale, the City of Vadnais Heights, the City of White Bear Lake, White Bear Township and the City of Willernie, Minnesota, are parties (each community is a “Franchisor”); a March 9, 1995 Memorandum of Understanding; and the April 10, 2014 Settlement Agreement, as amended by Section 2 of that certain 2015 Transfer Agreement Between and Among The Members of the Ramsey Washington Suburban Cable Commission, Comcast of Minnesota, Inc. and Midwest Cable, Inc. (collectively, the Franchise and these documents are the “Franchise Documents”); and WHEREAS, the parties previously agreed to extend the expiration date of the Franchise, and of obligations in the Settlement Agreement, through March 31, 2019; and WHEREAS, the parties wish to extend certain time periods provided under the Franchise Documents to provide time for the parties to work together to attempt to resolve renewal issues, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: Section 1. The Franchise is extended through and including August 31, 2019. Section 2. Paragraph 10 of the “Settlement Agreement Regarding PEG Capacity” is amended so that the reference to March 31, 2019 is changed to August 31, 2019. Section 3. Otherwise, the Franchise Documents shall remain in full force and effect in accordance with their terms. Section 4. Both parties agree that the further extension will not require recommencement of the renewal process under state or federal law, or require either party to re-conduct any studies or proceedings that may have been or are being conducted. Section 5. This Extension Agreement does not confer upon the Franchisee any additional rights under Section 626 of the Cable Act. Section 6. By entering into this Extension Agreement, the parties do not otherwise waive their rights to rely upon the rights, procedures, protections and recourses granted to them pursuant to applicable Federal, state, or local rule, regulation, law or precedent. Section 7. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same agreement 51130.00001\31563054.1 IN WITNESS WHEREOF, the Parties have caused this Extension Agreement to be executed by duly authorized representatives of each Party on the dates written below. COMCAST OF MINNESOTA, INC. By: _________________ John D. Keller Title: Regional Vice President Date: CITY OF MAHTOMEDI By: __________________ Title: Date: CITY OF BIRCHWOOD VILLAGE By: __________________ Title: Date: CITY OF NORTH ST. PAUL By: __________________ Title: Date: CITY OF DELLWOOD By: __________________ Title: Date: CITY OF OAKDALE By: __________________ Title: Date: CITY OF GRANT By: __________________ Title: Date: CITY OF VADNAIS HEIGHTS By: __________________ Title: Date: CITY OF LAKE ELMO By: __________________ Title: Date: CITY OF WHITE BEAR LAKE By: __________________ Title: Date: WHITE BEAR TOWNSHIP By: __________________ Title: Date: CITY OF WILLERNIE By: __________________ Title: Date: Ramsey/Washington Cable Commission - Franchise Renewal Timeline (Revised October 2018) DATE INFORMAL PROCESS FORMAL PROCESS October 2018-March 2019 Informal negotiations Preparation for drafting/issuing of renewal RFP March, 2019 Negotiations Update/recommendations as to whether to issue RFP (formal process), or continue negotiations; final document preparation begins if applicable Negotiations Update/deadline for recommendations as to whether to issue RFP (formal process), or continue negotiations; issue renewal RFP no later than March 15, 2019 if applicable April, 2019 Final Franchise documentation is complete and provided to Commission office Issue RFP with return date of no later than April 15, 2019 May, 2019 Public hearing on proposed Franchise June, 2019 Commission approval of final Franchise to be recommended to municipalities Decision made to preliminarily deny or accept proposal; recommendations for conduct of formal proceeding July, 2019 Final Franchise provided to each municipality for approval and signing August, 2019 Existing Franchise with Comcast expires; existing payment arrangement could terminate at earliest on October 28, 2019 Hearing commences on formal process (90 days of prehearing discovery) September, 2019 November, 2019 Municipal approval of final Franchise is completed; approved Franchises for each municipality if forwarded to Comcast for signing December, 2019 Hearing completed; recommendations for final action on franchise submitted to municipalities STAFF REPORT DATE: December 4, 2018 CONSENT ITEM #: 10 AGENDA ITEM: TH36-Keats Avenue Acceleration Lane -Authorize Engineering Services SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Chad Isakson, Assistant City Engineer Rob Weldon, Public Works Director ISSUE BEFORE COUNCIL: Should the City Council authorize engineering services to prepare and submit a Municipal Agreement Program application to MnDOT for FY‐2021 Funding for the TH36-Keats Avenue Acceleration Lane? BACKGROUND/PROPOSAL DETAILS/ANALYSIS: SRF Consulting has submitted an Engineering Task Order outlining the scope of services to prepare and submit, on behalf of the City of Lake Elmo, a Municipal Agreement Program application to MnDOT for FY-2021. The application is for State Funding to design and construct an eastbound acceleration lane on TH36 extending east from Keats Avenue. The proposed project is intended to be similar to the eastbound acceleration lane constructed east of the DeMontreville Trail N intersection with TH36. The proposed services include the preparation of a geometric layout for the scope of improvements together with a one-page summary of the project including benefits and project cost splits for all contributing agencies. The geometric layout and scope of improvements will include the identification of storm water management and right-of-way needs that may be required to implement the improvements. The engineering work would commence in January 2019 and would be completed with sufficient time for City review, adoption of a Resolution of Support by the City Council, and submittal of the complete application in June 2019. FISCAL IMPACT: $6,000. RECOMMENDATION: Staff is recommending that the City Council approve engineering services to prepare and submit a Municipal Agreement Program application to MnDOT for FY‐2021 Funding for the TH36-Keats Avenue Acceleration Lane. The recommended motion for the action is as follows: “Move to approve an Engineering Services Task Order for SRF Consulting in the amount not to exceed $6,000 to prepare and submit a Municipal Agreement Program application to MnDOT for FY‐ 2021 Funding for the TH36-Keats Avenue Acceleration Lane”. ATTACHMENTS: 1. Engineering Task Order No. 7. TASK ORDER No. 7 MNDOT MUNICIPAL AGREEMENT PROGRAM APPLICATION Page 1 of 2 TASK ORDER No. 7 CITY OF LAKE ELMO, MINNESOTA – SRF CONSULTING SERVICES, INC. PROFESSIONAL ENGINEERING SERVICES AGREEMENT In accordance with ARTICLE 1 of the Master AGREEMENT between the City of Lake Elmo (“CITY”) and SRF Consulting Services, Inc. (“ENGINEER”), dated JUNE 27, 2012 (“AGREEMENT”), the ENGINEER agrees to provide Professional Engineering Support Services as follows: TH36‐KEATS AVENUE ACCELERATION LANE MNDOT MUNICIPAL AGREEMENT PROGRAM APPLICATION PROJECT OVERVIEW: SRF agrees to provide professional Engineering Services to prepare and submit, on behalf of the City of Lake Elmo, a Municipal Agreement Program application to MnDOT for FY‐2021. We understand that the proposed project is to design and construct an eastbound acceleration lane on TH 36 extending east from Keats Avenue. The proposed project is intended to be similar to the eastbound acceleration lane constructed east of the De Montreville Trail N intersection with TH 36. SERVICES TO BE PROVIDED BY ENGINEER: SRF Consulting Services, Inc. shall provide the following Professional Engineering Services: Mn DOT requires that the application submittal package shall include the following: 1. A cover letter describing the benefit of the project to trunk highway system and the city. 2. Geometric Layout or concept drawing. 3. Cost Estimate/ Cost Split to include all agencies contributing funds to the project. 4. Signed Resolution of support from the City Council. 5. One‐page summary of the project including the benefits and cost splits. 6. Additional Materials as necessary. SRF shall prepare, for the City's submittal, all required application documents. CITIES RESPONSIBILITIES: The City (or its consultants) will provide the following: 1. Base mapping with contours. 2. Any previous work completed. 3. Feedback of concepts and cost estimates. 4. Setting up meetings. 5. Provide concrete or bituminous pavement preference and typical depths. 6. Provide unit costs for Right of Way takes. 7. Provide locations of septic, wells and potential soil issue areas during concept development in order to avoid impacts. TASK ORDER No. 7 MNDOT MUNICIPAL AGREEMENT PROGRAM APPLICATION Page 2 of 2 TIMES FOR RENDERING SERVICES: ENGINEER shall perform its services and provide deliverables in accordance with the following schedule: 1. Agreed based on available meeting times with agencies and council. 2. Draft application submitted to CITY by May 1, 2019. 3. Final application submitted by SRF to MnDOT prior to June 2019 deadline. CITY’S REPRESENTATIVE AND CONTRACT ADMINISTRATION: The CITY’s representative with respect to services rendered by ENGINEER under this TASK ORDER shall be the City Engineer. Project correspondence must be addressed to: Jack Griffin, P.E., City Engineer City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 651.300.4264 Email: Jack.griffin@focusengineeringinc.com COMPENSATION: Compensation to ENGINEER shall be on an hourly rate basis using the hourly billing rates provided in the ENGINEER’s Proposal for the work, in a not to exceed amount of $6,000. Payment for Services shall be in accordance with ARTICLE 3.2 of the Master AGREEMENT. Invoices should be sent to the attention of the City Engineer. APPROVAL AND ACCEPTANCE: Approval and Acceptance of this Task Order, including the attachment(s) listed above, shall incorporate this document as part of the AGREEMENT. ENGINEER is authorized to begin performance of services upon receipt of a copy of this Task Order signed by CITY. The Effective Date of this Task Order is December 4, 2018. SRF CONSULTING SERVICES, INC. CITY OF LAKE ELMO, MINNESOTA By _________________________________ By __________________________________ (Authorized Principal of the Firm) City Administrator STAFF REPORT DATE: December 4, 2018 CONSENT ITEM #: 11 AGENDA ITEM: Lake Elmo Avenue (CSAH17) Phase 3 Pavement and Drainage Improvements – Approve Concurrence to Award a Construction Contract and Approve a Revised Cooperative Cost Share Agreement No. 11802 SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director Chad Isakson, Assistance City Engineer ISSUE BEFORE COUNCIL: Should the City Council concur with Washington County to award a construction contract and approve a revised Cooperative Agreement No. 11802 with Washington County for the Design and Construction for the Lake Elmo Avenue (CSAH17) Phase 3 Pavement and Drainage Improvements? BACKGROUND: The Lake Elmo Avenue (CSAH17) Phase 3 Pavement and Drainage Improvements includes a full-depth reclaim pavement rehabilitation from I-94 to 20th Street, including the construction of new turn lanes at 5th Street North (Hunters Crossing & Southwind developments), at 24th Street North (new entrance for Royal Golf), and along CSAH 10 at the new Royal Golf entrance. Between 20th Street North and 30th Street North, the improvements will also include a full-depth reclaim pavement rehabilitation, however new concrete curb and gutter will be installed to replace existing bituminous curb along the east side and to replace a rural section shoulder along the west side. Stormwater runoff will be captured and conveyed by the new concrete cub and gutter to various sump manholes to pretreat the storm water runoff prior to discharging to Lake Elmo. At the April 3, 2018 council meeting the City Council approved Resolution No. 2018-035 providing City support for the preliminary design layout for the Lake Elmo Avenue (CSAH17) Phase 3 Pavement and Drainage Improvements. With this approval the County proceeded with the final project design and property acquisition, and received contractor bids with the intention to construct the improvements in 2018. However, bids received were deemed too high at the time and the bids were rejected. PROPOSAL DETAILS/ANALYSIS: Washington County rebid the project on November 27, 2018 and is recommending an award of contract to the lowest responsible bidder in the amount of $3,820,315. On June 19, 2018 the City Council approved the Cost Share and Maintenance Cooperative Agreements with Washington County for the project and approved a Resolution establishing No On-Street Parking Zones to meet State Aid design requirements. The purpose for the Cooperative Agreements are to outline the cost participation requirements by the City and to address the respective ownership and maintenance responsibilities for the new improvements. Key elements of the agreements are as follows: • The County shall be responsible for implementing the project including design and construction. • The estimated cost share participation by Lake Elmo is $672,230. These costs are based on estimated quantities. See cost breakdown below under Fiscal Impacts. • The agreement includes a payment schedule with three City payments. 1) 10% of City cost share due upon the bid award (December 2018). 2) 50% of City cost share due August 1, 2019. 3) 50% of City cost share due February 1, 2020. • There are no new maintenance responsibilities for the City. The City currently owns and operates a trunk watermain, gravity sanitary sewer main and sanitary sewer forcemain within County right- of-way. The Cooperative Maintenance Agreement specifies that the City shall own and maintain, under this project, the municipal utilities, including sanitary sewer, forcemain, and water main, and all permanent roadway signing on City roads. • The County will be responsible for the maintenance for all other improvements including the storm sewer trunk line, catch basins and sump manholes. The Cooperative Agreement has been revised to address an updated payment schedule due to the delayed construction from 2018 to 2019 and has been updated with the Post-Bid project costs. FISCAL IMPACT: The estimated total project cost is $4,487,200 with the City post-bid cost share participation estimated to be $672,230. Because the agreement is based on estimated quantities, the actual cost share is determined once the project is complete and the final quantities and costs are known. The City estimated costs are shown below for the various related improvements. CSAH 10 Turn Lane (Royal Golf Club): $342,200 To be reimbursed by Royal Golf. CSAH 17 Turn Lane (Royal Golf Club): $208,100 To be reimbursed by Royal Golf. CSAH 17 Turn Lane at 5th Street: $ 50,000 $50,000 received Southwind/Hunters Crossing. CSAH 17 Street & Drainage Cost Share: $ 56,800 Includes 10% VBWD grant contribution. City Utilities Cost Share: $ 15,130 Watermain/Sewer Forcemain Adjustments City cost participation is based on 50% cost share for the west side concrete curb and gutter between 20th Street and 30th Street, miscellaneous project overhead costs, and 55% cost share for right-of-way costs. In addition, the County will require cost reimbursement from the City for turn lanes at 5th Street North (Hunters Crossing/Southwind), 24th Street North (Royal Golf), and along CSAH 10 (Royal Golf). The City has included language in the respective development agreements to obtain turn lane cost reimbursement. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, concur with Washington County to award a construction contract and approve the revised Cooperative Agreement No. 11802 with Washington County for Design and Construction for the Lake Elmo Avenue (CSAH17) Phase 3 Pavement and Drainage Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution No. 2018-133 concurring with Washington County to award a construction contract and approving the revised Cooperative Agreement 11802 with Washington County for the Design and Construction for the Lake Elmo Avenue (CSAH17) Phase 3 Pavement and Drainage Improvements.” ATTACHMENTS: 1. Resolution Concurring with Washington County to Award a Construction Contract and Approving a Revised Cooperative Agreement 11802. 2. Revised Cooperative Agreement 11802 for Cost Sharing. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2018-133 A RESOLUTION CONCURRING WITH WASHINGTON COUNTY TO AWARD A CONSTRUCTION CONTRACT AND APPROVING COOPERATIVE AGREEMENT 11802 FOR THE LAKE ELMO AVENUE (CSAH 17) PHASE 3 PAVEMENT AND DRAINAGE IMPROVEMENTS WHEREAS, the County intends to construct County State Aid Highway (CSAH) 17 from I-94 to 300’ south of 30th Street in the City of Lake Elmo; and WHEREAS, the County intends to construct County State Aid Highway (CSAH) 10 from 2200’ east of County State Aid Highway (CSAH) 15 to 700’ east of County State Aid Highway (CSAH) 15 in the City of Lake Elmo; and WHEREAS, items included in the project require City cost participation in accordance with “Washington County Cost Participation Policy #8001 for Cooperative Highway Improvement Projects”; and WHEREAS, the County desires to use local funds and State Aid funds for these improvements; and WHEREAS, Washington County received, opened, and tabulated bids, and is recommending the award of a construction contract; and WHEREAS, a cooperative effort between the City and County is the appropriate method to facilitate the construction of these transportation improvements; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1 and Minnesota Statute 471.59. NOW, THEREFORE, BE IT RESOLVED, 1. The City Council hereby concurs with Washington County to award a construction contract. 2. That the revised Cooperative Agreement 11802 between the City of Lake Elmo and Washington County is hereby approved, and the Mayor and City Administrator are hereby authorized to execute the revised agreement on behalf of the City of Lake Elmo. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF DECEMBER, 2018. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson, City Clerk Page 1 of 5 COOPERATIVE AGREEMENT BETWEEN THE CITY OF LAKE ELMO AND WASHINGTON COUNTY FOR CONSTRUCTION COST OF COUNTY STATE AID HIGHWAY (CSAH) 17 FROM I-94 TO 300’ SOUTH OF 30TH STREET AND COUNTY STATE AID HIGHWAY (CSAH) 10 FROM to 2200’ EAST OF CSAH 15 TO 700’ EAST OF CSAH 15 THIS AGREEMENT, by and between the City of Lake Elmo, a municipal corporation, herein after referred to as the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County.” WITNESSETH: WHEREAS, the County intends to construct County State Aid Highway (CSAH) 17 from I-94 to 300’ south of 30th Street; and WHEREAS, the County intends to construct County State Aid Highway (CSAH) 10 from 2200’ east of County State Aid Highway (CSAH) 15 to 700’ east of County State Aid Highway (CSAH) 15; and WHEREAS, items included in the project require City cost participation in accordance with “Washington County Cost Participation Policy #8001 for Cooperative Highway Improvement Projects”; and WHEREAS, the County desires to use local funds and State Aid for these improvements; and WHEREAS, a cooperative effort between the City and County is the appropriate method to facilitate the construction of these transportation improvements; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1 and Minnesota Statute 471.59. NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: A. PURPOSE The purpose of this agreement is set forth in the above whereas clauses which are all incorporated by reference as if fully set forth herein and shall consist of this agreement, Exhibit A (Location Map) and Exhibit B (Estimated Construction Cost and Cost Splits). B. PLANS AND SPECIFICATION PREPARATION 1. The County shall be responsible for the preparation of all the plans and specifications for the project, including but not limited to, compliance with all applicable standards and policies and obtaining all approvals required in formulating the bid specifications for all County and City components of this project. 2. The following County project numbers have been assigned to the project: SAP 082-617-011 (CSAH 17) AND 082-610-016 (CSAH 10). C. RIGHT OF WAY AND EASEMENTS 1. The County shall acquire all permanent rights of way, permanent easements, and temporary slope easements, which will be acquired in the name of the County. WASHINGTON COUNTY CONTRACT NO. 11802 DEPT. PUBLIC WORKS DIVISION TRANSPORTATION TERM SIGNATURE – END OF PROJECT Page 2 of 5 D. ADVERTISEMENT AND AWARD OF CONTRACT After plans and specifications have been approved by the County, all permits and approvals obtained, and acquisition of necessary rights-of-way and easements, the County shall advertise for construction bids Once bids are received, the City will be given the opportunity to review and evaluate the bid and provide City Council concurrence on the approval of the bids. Once City concurrence is provided, the County shall award the contract to the lowest responsible bidder. E. CONSTRUCTION ADMINISTRATION, OBSERVATION, AND TESTING The County shall be responsible for the construction administration, inspection, and for the observation and testing for all construction items. F. COST PARTICIPATION ITEMS AND ESTIMATED COSTS The City’s cost participation is set forth in Table 1 and is broken down into four categories which are: 1) Construction; 2) Design Engineering; 3) Construction Engineering/Contract Administration; 4) Right of Way. The cost participation breakdown is based on “Washington County Cost Participation Policy #8001 for Cooperative Highway Improvement Projects”. 1. Construction Construction costs shall be the cost to construct the project. The County has prepared a statement of estimated quantities and cost splits hereto attached as Exhibit B. The City shall pay to the County its share of the total cost as shown in Exhibit B and set forth in Table 1. After the County has awarded the construction contract, Exhibit B will be updated to reflect the actual contractor’s unit prices. 2. Design Engineering Design engineering costs shall be professional design engineering services, project coordination, preparation of plans and specification, stakeholder engagement, geotechnical studies, and other administrative functions necessary for the project. Based on the City’s share of the construction cost, the City shall pay the prorated cost of design engineering for the entire project as set forth in Table 1. 3. Construction Engineering/Contract Administration Construction engineering/contract administration costs shall be construction observation, construction testing, construction administration, staking, conducting and recording the pre-bid, pre-construction and weekly construction meetings, reviewing monthly pay estimates, labor compliance, and other administrative functions necessary for the project. Construction engineering/contract administration is 8% of the construction cost. Based on the City’s share of the construction cost, the City shall pay the prorated cost of construction engineering/contract administration as set forth in Table 1. 4. Right of Way Right of Way costs shall be permanent right-of-way, permanent utility and/or drainage easements, temporary easements, title work costs, appraisal costs, relocation specialist costs, relocation costs, and condemnation commissioner costs. If applicable, the City shall pay their share of the final right of way cost. The estimated amount is set forth in Table 1. Page 3 of 5 5. The costs and shares attributable to the City and payable to the County as shown in Table 1 are merely estimated and a final reconciliation of costs as set forth in Section G below shall be done at the end of the project. Actual City costs and shares are based on the following: a. Construction shall be based on the contractor's unit prices and final quantities at project completion including all contract changes. b. Design engineering shall be based on the contractor’s unit prices at the time of contract award. c. Construction engineering/contract administration shall be based on the contractor’s unit prices at the time of contract award. d. Right of way shall be based on the final costs to acquire right of way. G. PAYMENT 1. Right of way, preliminary design, final design, construction inspection/administration and construction costs for the City’s cost share shall be invoiced by the County to the City with no interest. The payment due dates are presented on Table 2. TABLE 2 – PAYMENT DUE DATES Date Percentage Estimated Payment Bid Award 10% of Estimated Total City Cost $67,223 August 1, 2019 50% of Estimated Total City Cost $336,115 February 1, 2020 Remaining Estimated Total City Cost $268,892 2. In the event that the City paid more in advance than the actual cost of the City’s portion of the project, the County shall refund without interest the amount to the City. 3. The City shall pay 100 percent of an undisputed invoice amount within thirty (30) days of receipt. H. CONTRACT CHANGES Any modifications or additions to the final approved plans and/or specifications of the project shall be made part of the construction contract through a written amendment to the construction contract and the cost for such changes shall be appropriated as set forth in Section F. of this Agreement. I. LIQUIDATED DAMAGES Any liquidated damages assessed the contractor in connection with the work performed on the project shall be shared by the City and the County in the following proportion: The respective total share of construction work to the total construction cost without any deduction for liquidated damages. TABLE 1 – ESTIMATED COSTS City of Lake Elmo Cost Summary ITEM TOTAL COST CITY SHARE CITY COST Construction $3,870,315 14.66% $567,491 Design Engineering $357,500 17.95% $64,158 Construction Engineering/Contract Administration $305,625 13.47% $41,399 Right of Way $10,000 55% $5,500 VBWD Grant ($6,240) 100% ($6,318) TOTAL ESTIMATED COST $4,537,200 $672,230 Page 4 of 5 J. CONDITIONS The City shall not assess or otherwise recover any portion of its cost for this project through special assessment of County property on County-owned property. K. CIVIL RIGHTS AND NON-DISCRIMINATION The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of any Agreement entered into by the parties with any contractor subcontractor, or material suppliers. L. WORKERS COMPENSATION It is hereby understood and agreed that any and all employees of the City and all other persons employed by the City in the performance of construction and/or construction engineering work or services required or provided for under this agreement shall not be considered employees of the County and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the County. M. INDEMNIFICATION 1. The City agrees that it will defend, indemnify and hold harmless the County against any and all liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay by reason of any negligent act by the City, its agents, officers or employees during the performance of this agreement. 2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability, loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by reason of any negligent act by the County, its agents, officers or employees during the performance of this agreement. 3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other parties as provided for in Section 471.59, subd. 1a. 4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute 471.59, subdivision 1a. and that the total liability for the parties shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision 1(a). N. DATA PRACTICES All data collected, created, received, maintained, disseminated, or used for any purposes in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. Page 5 of 5 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. WASHINGTON COUNTY CITY OF LAKE ELMO Chair Date Mayor Date Board of Commissioners Molly O’Rourke Date City Administrator Date County Administrator Approved as to form: Approved as to form: Assistant County Attorney Date City Attorney Date BID RESULTS CSAH 17 / CSAH 10 S.A.P. 082-617-011, S.A.P. 082-610-016 11/27/2018 EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST 2011.601 VIBRATION MONITORING LUMP SUM $17,000.00 1 $17,000.00 0.35 $5,950.00 0.15 $2,550.00 0.02 $340.00 0.29 $4,930.00 0.08 $1,360.00 0.11 $1,870.00 2016.601 QUALITY MANAGEMENT SPECIAL - PAVER MOUNTED THERMAL PROFILE (PMTP) METHOD LUMP SUM $8,000.00 1 $8,000.00 0.24 $1,920.00 0.11 $880.00 0.02 $160.00 0.21 $1,680.00 0.06 $480.00 0.07 $560.00 0.29 $2,320.00 2016.601 QUALITY MANAGEMENT SPECIAL - INTELLIGENT COMPACTION LUMP SUM $10,000.00 1 $10,000.00 0.24 $2,400.00 0.11 $1,100.00 0.02 $200.00 0.21 $2,100.00 0.06 $600.00 0.07 $700.00 0.29 $2,900.00 2021.501 MOBILIZATION LUMP SUM $165,000.00 1 $165,000.00 0.24 $39,600.00 0.11 $18,150.00 0.02 $3,300.00 0.21 $34,650.00 0.06 $9,900.00 0.07 $11,550.00 0.29 $47,850.00 2031.502 FIELD OFFICE TYPE D LUMP SUM $18,500.00 1 $18,500.00 0.24 $4,440.00 0.11 $2,035.00 0.02 $370.00 0.21 $3,885.00 0.06 $1,110.00 0.07 $1,295.00 0.29 $5,365.00 2101.505 CLEARING ACRE $4,250.00 0.26 $1,105.00 0.11 $467.50 0.05 $212.50 0.05 $212.50 0.05 $212.50 2101.505 GRUBBING ACRE $4,250.00 0.26 $1,105.00 0.11 $467.50 0.05 $212.50 0.05 $212.50 0.05 $212.50 2101.524 CLEARING TREE $266.00 15 $3,990.00 8 $2,128.00 1 $266.00 6 $1,596.00 2101.524 GRUBBING TREE $133.00 15 $1,995.00 8 $1,064.00 1 $133.00 6 $798.00 2102.503 PAVEMENT MARKING REMOVAL LIN FT $0.72 54350 $39,132.00 33950 $24,444.00 20400 $14,688.00 2104.502 REMOVE MANHOLE OR CATCH BASIN EACH $685.00 3 $2,055.00 3 $2,055.00 2104.502 REMOVE PIPE APRON EACH $450.00 2 $900.00 2 $900.00 2104.502 REMOVE SIGN TYPE C EACH $41.20 87 $3,584.40 29 $1,194.80 26 $1,071.20 3 $123.60 29 $1,194.80 2104.502 REMOVE SIGN TYPE D EACH $200.00 2 $400.00 1 $200.00 1 $200.00 2104.502 REMOVE SIGN TYPE SPECIAL EACH $105.00 3 $315.00 3 $315.00 2104.502 REMOVE ENERGY ABSORBING TERMINAL EACH $285.00 4 $1,140.00 4 $1,140.00 2104.502 SALVAGE SIGN PANEL TYPE C EACH $41.20 2 $82.40 2 $82.40 2104.502 SALVAGE PIPE APRON EACH $325.00 4 $1,300.00 4 $1,300.00 2105.502 SALVAGE METAL APRON EACH $450.00 2 $900.00 2 $900.00 2104.502 SALVAGE SIGN TYPE C EACH $41.20 3 $123.60 3 $123.60 2104.502 SALVAGE SIGN TYPE D EACH $200.00 2 $400.00 2 $400.00 2104.503 REMOVE BITUMINOUS CURB LIN FT $0.80 4998 $3,998.40 4998 $3,998.40 2104.503 REMOVE GUARDRAIL LIN FT $3.35 551 $1,845.85 551 $1,845.85 2104.503 REMOVE PIPE CULVERTS LIN FT $12.75 1248 $15,912.00 351 $4,475.25 391 $4,985.25 506 $6,451.50 2104.503 SALVAGE PIPE CULVERTS LIN FT $17.00 70 $1,190.00 70 $1,190.00 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT $10.00 75 $750.00 75 $750.00 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $1.95 5350 $10,432.50 473 $922.35 210 $409.50 1913 $3,730.35 2640 $5,148.00 114 $222.30 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD $20.00 52 $1,040.00 52 $1,040.00 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD $10.50 243 $2,551.50 243 $2,551.50 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $4.05 26038 $105,453.90 21911 $88,739.55 1212 $4,908.60 2580 $10,449.00 335 $1,356.75 2104.601 HAUL SALVAGED MATERIAL LUMP SUM $2,500.00 1 $2,500.00 1 $2,500.00 2401.601 REMOVE AND HAUL TREATED WOOD LUMP SUM $310.00 1 $310.00 1 $310.00 2105.507 COMMON EXCAVATION (P)CU YD $19.25 1781 $34,284.25 1781 $34,284.25 2105.507 COMMON BORROW (CV) (P)CU YD $22.50 1484 $33,390.00 1484 $33,390.00 2106.507 EXCAVATION - COMMON (P)CU YD $16.50 7795 $128,617.50 4173 $68,854.50 1212 $19,998.00 1147 $18,925.50 1263 $20,839.50 2106.507 EXCAVATION - SUBGRADE (P)CU YD $17.50 2237 $39,147.50 654 $11,445.00 1583 $27,702.50 2106.507 GRANULAR EMBANKMENT (CV)CU YD $36.25 88 $3,190.00 44 $1,595.00 44 $1,595.00 2106.507 SELECT GRANULAR EMBANKMENT (P)CU YD $17.00 3296 $56,032.00 1408 $23,936.00 1888 $32,096.00 2106.507 COMMON EMBANKMENT (CV) (P)CU YD $3.10 6476 $20,075.60 1037 $3,214.70 2796 $8,667.60 1639 $5,080.90 1004 $3,112.40 2106.607 EXCAVATION - SUBGRADE CORRECTION CU YD $53.00 88 $4,664.00 44 $2,332.00 44 $2,332.00 2118.507 AGGREGATE SURFACING (CV) CLASS 1 MOD (P)CU YD $65.00 1066 $69,290.00 11 $715.00 611 $39,715.00 151 $9,815.00 293 $19,045.00 2118.509 AGGREGATE SURFACING CLASS 2 (LIME ROCK)TON $50.00 34 $1,700.00 34 $1,700.00 2118.509 AGGREGATE SURFACING CLASS 5 TON $32.25 109 $3,515.25 109 $3,515.25 2118.609 AGGREGATE SURFACING SPECIAL TON $38.00 49 $1,862.00 49 $1,862.00 2123.601 UTILITY PROTECTION HOUR $290.00 15 $4,350.00 8 $2,320.00 5 $1,450.00 2 $580.00 2123.610 TRACTOR MOUNTED BACKHOE HOUR $175.00 20 $3,500.00 20 $3,500.00 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR $100.00 250 $25,000.00 125 $12,500.00 75 $7,500.00 25 $2,500.00 25 $2,500.00 2130.523 WATER MGAL $10.00 700 $7,000.00 350 $3,500.00 210 $2,100.00 70 $700.00 70 $700.00 2131.604 DUST PALLIATIVE SQ YD $0.50 17895 $8,947.50 17895 $8,947.50 2211.507 AGGREGATE BASE (CV) CLASS 5 (P)CU YD $23.50 8979 $211,006.50 5558 $130,613.00 6 $141.00 716 $16,826.00 1139 $26,766.50 1560 $36,660.00 2215.604 FULL DEPTH RECLAMATION SQ YD $1.70 39216 $66,667.20 21298 $36,206.60 17918 $30,460.60 2231.509 BITUMINOUS PATCHING MIXTURE TON $150.00 100 $15,000.00 50 $7,500.00 50 $7,500.00 2232.504 MILL BITUMINOUS SURFACE (2.0")SQ YD $3.05 4431 $13,514.55 3505 $10,690.25 926 $2,824.30 2233.504 MILL BITUMINOUS SURFACE (3.0")SQ YD $1.80 38404 $69,127.20 21298 $38,336.40 17106 $30,790.80 2301.602 DRILL & GROUT REINF BAR (EPOXY COATED)EACH $10.30 8 $82.40 8 $82.40 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (3;B)TON $58.80 1814 $106,663.20 1814 $106,663.20 2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (3,C)TON $68.25 17248 $1,177,176.00 4134 $282,145.50 6076 $414,687.00 629 $42,929.25 1165 $79,511.25 5244 $357,903.00 2411.607 CONCRETE STEPS CU YD $927.00 5 $4,635.00 5 $4,635.00 2451.507 FINE AGGREGATE BEDDING (LV)CU YD $42.50 265 $11,262.50 251 $10,667.50 14 $595.00 2451.507 FINE AGGREGATE BEDDING (CV)CU YD $65.00 303 $19,695.00 286 $18,590.00 17 $1,105.00 2501.502 15" CS SAFETY APRON EACH $545.00 4 $2,180.00 4 $2,180.00 2501.502 17" SPAN CS SAFETY APRON EACH $578.00 6 $3,468.00 6 $3,468.00 2501.502 15" RC PIPE APRON EACH $1,730.00 3 $5,190.00 3 $5,190.00 2501.502 18" RC PIPE APRON EACH $1,780.00 10 $17,800.00 2 $3,560.00 2 $3,560.00 6 $10,680.00 2501.502 18" RC SAFETY APRON EACH $1,810.00 2 $3,620.00 2 $3,620.00 2501.502 21" RC PIPE APRON EACH $2,060.00 2 $4,120.00 2 $4,120.00 2501.502 24" RC PIPE APRON EACH $2,110.00 1 $2,110.00 1 $2,110.00 2501.502 15" CAS SAFETY APRON EACH $675.00 2 $1,350.00 2 $1,350.00 2501.502 18" CAS SAFETY APRON EACH $735.00 4 $2,940.00 4 $2,940.00 2501.502 INSTALL PIPE APRON EACH $460.00 4 $1,840.00 4 $1,840.00 2501.502 INSTALL METAL APRON EACH $460.00 2 $920.00 2 $920.00 2501.503 15" CS PIPE CULVERT LIN FT $59.50 113 $6,723.50 113 $6,723.50 2500.503 15" CAS PIPE CULVERT LIN FT $85.75 16 $1,372.00 16 $1,372.00 2501.503 18" CAS PIPE CULVERT LIN FT $57.85 70 $4,049.50 70 $4,049.50 2501.503 18" RC PIPE CULVERT LIN FT $85.30 261 $22,263.30 261 $22,263.30 2501.503 17" SPAN CS PIPE-ARCH CULVERT LIN FT $60.86 104 $6,329.44 104 $6,329.44 2501.503 INSTALL PIPE CULVERT LIN FT $28.70 70 $2,009.00 70 $2,009.00 2501.502 21" SPAN CAS SAFETY APRON EACH $771.00 1 $771.00 1 $771.00 2501.503 18" RC PIPE CULVERT DESIGN 3006 CLASS IV LIN FT $66.25 93 $6,161.25 93 $6,161.25 2503.503 15" RC PIPE SEWER DES 3006 CL V LIN FT $49.50 1690 $83,655.00 1690 $83,655.00 2503.503 18" RC PIPE SEWER DES 3006 CL III LIN FT $53.50 1407 $75,274.50 1407 $75,274.50 2503.503 18" RC PIPE SEWER DES 3006 CL IV LIN FT $199.00 10 $1,990.00 10 $1,990.00 2503.503 21" RC PIPE SEWER DES 3006 CL III LIN FT $61.40 380 $23,332.00 380 $23,332.00 2503.503 21" RC PIPE SEWER DES 3006 CL IV LIN FT $205.00 5 $1,025.00 5 $1,025.00 2503.503 24" RC PIPE SEWER DES 3006 CL III LIN FT $81.35 39 $3,172.65 39 $3,172.65 2503.503 24" RC PIPE SEWER DES 3006 CL IV LIN FT $110.00 14 $1,540.00 14 $1,540.00 2503.602 CONNECT TO INPLACE CULVERT EACH $1,000.00 3 $3,000.00 3 $3,000.00 2503.602 CONNECT TO EXISTING STORM SEWER EACH $1,000.00 3 $3,000.00 3 $3,000.00 2503.603 CLEAN PIPE SEWER LIN FT $61.80 53 $3,275.40 53 $3,275.40 ITEM NO.ITEM DESCRIPTION UNIT UNIT COST TOTAL ESTIMATED QUANTITY TOTAL ESTIMATED COST RECONSTRUCTION RECONDITIONING S.A.P. 082-617-011 CITY PW-010 S.A.P. 082-617-011 S.A.P. 082-610-016 DRAINAGE CSAH17 TURN LANE CSAH10 TURN LANEROADWAYDRAINAGEROADWAYUTILITESROADWAY EXHIBIT B C.R. TURN LANE TO 50TH ST N CP 18-31706 RECONDITIONING CITY UTILITIESC.R. 17B BID RESULTS CSAH 17 / CSAH 10 S.A.P. 082-617-011, S.A.P. 082-610-016 11/27/2018 EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST EST. QUANT.EST. COST ITEM NO.ITEM DESCRIPTION UNIT UNIT COST TOTAL ESTIMATED QUANTITY TOTAL ESTIMATED COST RECONSTRUCTION RECONDITIONING S.A.P. 082-617-011 CITY PW-010 S.A.P. 082-617-011 S.A.P. 082-610-016 DRAINAGE CSAH17 TURN LANE CSAH10 TURN LANEROADWAYDRAINAGEROADWAYUTILITESROADWAY EXHIBIT B C.R. TURN LANE TO 50TH ST N CP 18-31706 RECONDITIONING CITY UTILITIESC.R. 17B 2503.604 4" INSULATION SQ YD $37.00 125 $4,625.00 118 $4,366.00 7 $259.00 2504.602 ADJUST HYDRANT EACH $2,800.00 4 $11,200.00 1 $2,800.00 2 $5,600.00 1 $2,800.00 2405.602 FURNISH AND INSTALL GATE VALUE BOX EACH $1,500.00 4 $6,000.00 4 $6,000.00 2504.602 ADJUST GATE VALVE EACH $450.00 29 $13,050.00 14 $6,300.00 11 $4,950.00 4 $1,800.00 2506.502 CASTING ASSEMBLY EACH $950.00 62 $58,900.00 62 $58,900.00 2506.502 ADJUST FRAME & RING CASTING EACH $975.00 8 $7,800.00 3 $2,925.00 1 $975.00 2 $1,950.00 1 $975.00 1 $975.00 2506.503 CONST DRAINAGE STRUCTURE DESIGN H LIN FT $506.00 56 $28,336.00 56 $28,336.00 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 LIN FT $455.00 231 $105,105.00 231 $105,105.00 2506.503 CONST DRAINAGE STRUCTURE DES 60-4020 LIN FT $760.00 32 $24,320.00 32 $24,320.00 2506.503 CONST DRAINAGE STRUCTURE DES 72-4020 LIN FT $1,600.00 5 $8,000.00 5 $8,000.00 2506.602 CONSTRUCT CONTROL STRUCTURE EACH $5,400.00 7 $37,800.00 7 $37,800.00 2511.504 GEOTEXTILE FILTER TYPE 4 SQ YD $3.00 333 $999.00 135 $405.00 198 $594.00 2511.507 RANDOM RIPRAP CLASS II CU YD $118.00 21 $2,478.00 21 $2,478.00 2511.507 RANDOM RIPRAP CLASS III CU YD $118.00 86 $10,148.00 35 $4,130.00 51 $6,018.00 2512.507 RANDOM RIPRAP CLASS IV CU YD $118.00 38 $4,484.00 30 $3,540.00 8 $944.00 2531.503 CONCRETE CURB & GUTTER DESIGN B424 LIN FT $14.95 9608 $143,639.60 7206 $107,729.70 2402 $35,909.90 2531.503 CONCRETE CURB & GUTTER - MANUAL PLACEMENT LIN FT $30.90 108 $3,337.20 108 $3,337.20 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD $61.15 270 $16,510.50 270 $16,510.50 2540.602 MAIL BOX SUPPORT EACH $120.00 35 $4,200.00 25 $3,000.00 10 $1,200.00 2554.502 GUIDE POST TYPE B EACH $77.25 8 $618.00 8 $618.00 2554.502 ANCHORAGE ASSEMBLY - PLATE BEAM EACH $824.00 3 $2,472.00 3 $2,472.00 2554.502 END TREATMENT- TANGENT TERMINAL EACH $2,884.00 5 $14,420.00 4 $11,536.00 1 $2,884.00 2554.503 TRAFFIC BARRIER DESIGN TYPE 31 LIN FT $22.70 1646 $37,364.20 525 $11,917.50 1121 $25,446.70 2554.503 TRAFFIC BARRIER DESIGN B8307 LIN FT $27.30 88 $2,402.40 88 $2,402.40 2554.503 PERMANENT BARRICADES EACH $567.00 1 $567.00 1 $567.00 2563.601 TRAFFIC CONTROL SUPERVISOR LUMP SUM $9,270.00 1 $9,270.00 0.24 $2,224.80 0.11 $1,019.70 0.02 $185.40 0.21 $1,946.70 0.06 $556.20 0.07 $648.90 0.29 $2,688.30 2563.601 TRAFFIC CONTROL LUMP SUM $115,000.00 1 $115,000.00 0.24 $27,600.00 0.11 $12,650.00 0.02 $2,300.00 0.21 $24,150.00 0.06 $6,900.00 0.07 $8,050.00 0.29 $33,350.00 2563.601 ALTERNATE PEDESTRAIN ROUTE LUMP SUM $6,700.00 1 $6,700.00 0.35 $2,345.00 0.15 $1,005.00 0.02 $134.00 0.29 $1,943.00 0.08 $536.00 0.11 $737.00 2563.602 FLEXIBLE DELINEATOR TYPE A EACH $36.00 17 $612.00 8 $288.00 9 $324.00 2563.610 FLAGGER HOUR $76.00 600 $45,600.00 200 $15,200.00 400.00 $30,400.00 2563.610 POLICE OFFICER HOUR $125.00 20 $2,500.00 20 $2,500.00 2363.613 PORTABLE CHANGEABLE MESSAGE SIGN UDAY $128.75 41 $5,278.75 21 $2,703.75 20.00 $2,575.00 2563.618 CONSTRUCTION SIGN - SPECIAL SQ FT $21.65 641 $13,877.65 150 $3,247.50 491 $10,630.15 2564.502 INSTALL SIGN PANEL TYPE C EACH $140.00 5 $700.00 2 $280.00 3 $420.00 2564.502 INSTALL SIGN PANEL TYPE D EACH $170.00 2 $340.00 2 $340.00 2564.518 SIGN PANELS TYPE C SQ FT $37.60 673 $25,304.80 236 $8,873.60 216 $8,121.60 13 $488.80 74 $2,782.40 134 $5,038.40 2564.518 SIGN PANELS TYPE D SQ FT $43.80 107 $4,686.60 48 $2,102.40 43 $1,883.40 16 $700.80 2564.518 SIGN PANELS TYPE SPECIAL SQ FT $41.00 48 $1,968.00 48 $1,968.00 2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM $2,000.00 1 $2,000.00 1 $2,000.00 2573.502 STORM DRAIN INLET PROTECTION EACH $135.00 58 $7,830.00 58 $7,830.00 2573.502 CULVERT END CONTROLS EACH $250.00 8 $2,000.00 3 $750.00 5 $1,250.00 2573.503 SILT FENCE, TYPE MS LIN FT $1.75 14294 $25,014.50 4381 $7,666.75 4631 $8,104.25 3533 $6,182.75 1749 $3,060.75 2573.503 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT $2.15 9382 $20,171.30 4892 $10,517.80 2431 $5,226.65 2059 $4,426.85 2573.503 SEDIMENT CONTROL LOG TYPE STRAW LIN FT $2.50 200 $500.00 200 $500.00 2573.503 SEDIMENT CONTROL LOG TYPE BLANKET SYSTEM LIN FT $3.35 100 $335.00 100 $335.00 2573.550 EROSION CONTROL SUPERVISOR LUMP SUM $3,500.00 1 $3,500.00 0.24 $840.00 0.11 $385.00 0.02 $70.00 0.21 $735.00 0.06 $210.00 0.07 $245.00 0.29 $1,015.00 2574.508 FERTILIZER TYPE 3 POUND $0.57 576 $328.32 151 $86.07 16 $9.12 11 $6.27 398 $226.86 2574.508 FERTILIZER TYPE 4 POUND $0.57 495 $282.15 53 $30.21 229 $130.53 81 $46.17 132 $75.24 2575.504 EROSION CONTROL BLANKETS CATEGORY 0 SQ YD $1.43 8591 $12,285.13 827 $1,182.61 4480 $6,406.40 3284 $4,696.12 2575.504 EROSION CONTROL BLANKETS CATEGORY 3N SQ YD $1.26 17504 $22,055.04 4906 $6,181.56 4759 $5,996.34 266 $335.16 4664 $5,876.64 2909 $3,665.34 2576.504 EROSION CONTROL BLANKETS CATEGORY 4N SQ YD $1.46 3439 $5,020.94 183 $267.18 668 $975.28 2588 $3,778.48 2575.504 RAPID STABILIZATION METHOD 4 SQ YD $1.55 2588 $4,011.40 2588 $4,011.40 2575.505 SEEDING ACRE $87.55 6.1 $534.06 1.2 $105.06 2.0 $175.10 0.7 $61.29 1.1 $96.31 1.1 $96.31 2575.508 SEED MIXTURE 25-121 POUND $3.54 53 $187.62 46 $162.84 4 $14.16 3 $10.62 2575.508 SEED MIXTURE 33-261 POUND $28.07 146 $4,098.22 16 $449.12 67 $1,880.69 24 $673.68 39 $1,094.73 2575.508 SEED MIXTURE 25-141 POUND $3.22 67 $215.74 67 $215.74 2575.508 SEED MIXTURE 33-361 POUND $29.98 0.5 $14.99 0.5 $14.99 2575.523 RAPID STABILIZATION METHOD 3 MGAL $437.75 33 $14,445.75 11 $4,815.25 6 $2,626.50 6 $2,626.50 6 $2,626.50 4 $1,751.00 2580.603 INTERIM PAVEMENT MARKING LIN FT $0.23 5209 $1,198.07 98 $22.54 105 $24.15 5006 $1,151.38 2582.503 4" SOLID LINE PAINT LIN FT $0.23 27605 $6,349.15 19400 $4,462.00 8205 $1,887.15 2582.503 4" DOUBLE SOLID LINE PAINT LIN FT $0.45 4665 $2,099.25 4665 $2,099.25 2582.503 4" SOLID LINE MULTI-COMPONENT GROUND IN (WR)LIN FT $0.54 27760 $14,990.40 10900 $5,886.00 11205 $6,050.70 1000 $540.00 3200 $1,728.00 1455 $785.70 2582.503 6" SOLID LINE MULTI-COMPONENT GROUND IN (WR)LIN FT $0.80 12967 $10,373.60 1295 $1,036.00 11672 $9,337.60 2582.503 24" SOLID MULTI-COMPONENT GROUND IN (WR)LIN FT $0.76 2715 $2,063.40 1230 $934.80 1275 $969.00 210 $159.60 2582.503 4" BROKEN LINE MULTI-COMPONENT GROUND IN (WR)LIN FT $0.54 1983 $1,070.82 640 $345.60 420 $226.80 100.00 $54.00 823.00 $444.42 2582.503 4" DOUBLE SOLID LINE MULTI-COMPONENT GROUND IN (WR)LIN FT $1.07 10281 $11,000.67 1625 $1,738.75 4100 $4,387.00 2950 $3,156.50 1606 $1,718.42 2582.503 24" SOLID LINE PREF THERMO GR IN LIN FT $21.02 29 $609.58 29 $609.58 2582.518 PAVT MSSG PREF TAPE GR IN SQ FT $31.47 135 $4,248.45 135 $4,248.45 2582.518 PAVEMENT MESSAGE - PREFORM THERMOPLASTIC GROUND IN SQ FT $22.87 165 $3,773.55 60 $1,372.20 60 $1,372.20 45 $1,029.15 2582.603 PAVEMENT MARKING SPECIAL LIN FT $5.15 40 $206.00 40 $206.00 $50,000.00 1 $50,000.00 1.00 $357,500.00 0.34 $122,547.60 0.19 $68,755.73 0.02 $5,968.24 0.00 $1,218.48 0.27 $98,170.52 0.01 $3,868.35 0.06 $21,542.18 0.10 $35,428.89 0.08 1.00 $305,625.20 0.26 $78,648.69 0.14 $44,126.11 0.01 $3,830.30 0.00 $782.00 0.21 $63,003.95 0.01 $2,482.63 0.05 $13,825.36 0.07 $22,737.58 0.25 $75,964.58 0.00 $224.00 1.00 $10,000.00 0.45 $4,500.00 0.55 $5,500.00 1.00 -$6,317.73 1.00 -$6,317.73 $11,775.48 $948,723.84 $37,383.88 $208,184.49 VBWD GRANT TOTAL ESTIMATED COST $4,537,122.50 $1,188,804.95 $664,458.19 $342,386.27 $31,032.90 $172,816.96 $284,219.80 DESIGN ENGINEERING RIGHT OF WAY - 55% CITY, 45% COUNTY CONSTRUCTION ENGINEERING CR 17 TURN LANE TO 50TH STREET N $9,775.00 $787,549.37TOTAL ESTIMATED CONSTRUCTION COST $3,820,315.04 $983,108.66 $551,576.35 $47,878.80 $56,859.61 $50,000.00 $2,800.00 $3,024.00 $949,557.21 $1,025,521.78 STAFF REPORT DATE: December 4, 2018 CONSENT ITEM #: 12 AGENDA ITEM: Approve 2019 Meeting Schedule SUBMITTED BY: Julie Johnson, City Clerk BACKGROUND: Adopting a meeting calendar serves as the official notice for the year of all upcoming meetings; thereby, satisfying legal requirements and increasing transparency to the general public. If approved, the meeting calendar will be posted at City Hall and on the City’s website. PROPOSAL: As part of its Consent Agenda, the City Council is respectfully requested to approve the 2019 City Meeting schedule or amend as necessary. RECOMMENDATION: “Move to approve the amended 2019 Meeting Calendar.” FISCAL IMPACT: None ATTACHMENTS: 2019 Meeting Schedule City Council Meetings are held at 7:00 p.m. & Workshops are held at 6:30 p.m. Planning Commission Meetings are held at 7:00 p.m. Parks Commission Meetings are held at 6:30 p.m. Board of Appeal and Equalization held 5:00 p.m. – 7:00 p.m. All meetings are held in the Council Chambers unless otherwise noted 2019 REGULAR COUNCIL MEETING DATES January 2 January 8 January 15 February 5 February 12 February 19 March 5 March 12 March 19 April 2 April 9 April 16 April 24 May 7 May 14 May 21 June 4 June 11 June 18 City Council City Council Workshop City Council City Council City Council Workshop City Council City Council City Council Workshop City Council City Council City Council Workshop City Council Local Bd of Appeal and Equalization (tentative) City Council City Council Workshop City Council City Council City Council Workshop City Council July 2 July 9 July 16 August 7 August 13 August 20 September 3 September 10 September 17 October 1 October 8 October 15 November 5 November 12 November 19 December 3 December 10 December 17 City Council City Council Workshop City Council City Council City Council Workshop City Council City Council City Council Workshop City Council City Council City Council Workshop City Council City Council City Council Workshop City Council City Council City Council Workshop City Council STAFF REPORT DATE: December 4, 2018 CONSENT ITEM #: 13 AGENDA ITEM: Hiring Public Works Operator SUBMITTED BY: Jake Foster, Assistant City Administrator BACKGROUND: The City advertised for applications for the Public Works Operator position from July 9th to July 25th, 2018. On August 14th, staff interviewed four applicants. The application materials for these applicants will be retained for one year. From the application materials that have been retained. A hiring pool was created. As stated in the City’s personnel policy handbook, “The city administrator or designee will determine if a vacancy will be filled through an open recruitment or by promotion, transfer, or some other method. This determination will be made on a case-by-case basis.” As this is a position that has been posted several times in the last year, and several interviews have taken place, the City Administrator elected to use the candidate pool that has been created to hire for this position. An offer of employment contingent upon Council approval and passing pre-employment medical and physical evaluations and drug screen was made to Jason Monroe. This is an additional FTE which was created and budgeted based on the recommendations of a 2016 TKDA Utility Operations study. ISSUE BEFORE COUNCIL: Should Jason Monroe be hired as the Public Works Operator at the terms described below? PROPOSAL DETAILS/ANALYSIS: Staff recommends hiring Jason Monroe as the Public Works Operator contingent upon a satisfactory medical/physical evaluation and drug screen. Staff is further recommending a starting wage of $23.97/hour which is the pay rate offered for a probationary Public Works Operator III per the union contract in 2019. His proposed start date will be early in 2019. Mr. Monroe has experience with operating heavy equipment including snow plows, dump trucks, front end loaders, and skid steers. He has also welding and equipment care and maintenance experience. Additionally he has a class A Commercial Driver’s License with air break endorsement. Mr. Monroe has already passed a criminal background check and a check of the Minnesota Predatory Offender Registry. FISCAL IMPACT: The total cost to the City for the hiring the Public Work Operator at this wage would be approximately $75,000 including wages, taxes, and benefits. This cost has been budgeted for 2019. RECOMMENDATION: If removed from the consent agenda: “Move to hire Jason Monroe as the Public Works Operator at a starting wage of $23.97/hour contingent upon passing pre-employment medical and physical evaluations and drug screen.” ATTACHMENTS: None STAFF REPORT DATE: December 4, 2018 CONSENT #14 AGENDA ITEM: Plan Review Services Agreement SUBMITTED BY: Kristina Handt, City Administrator REVIEWED BY: Mike Bent, Building Official BACKGROUND: As staff mentioned during the budgeting process, we have been looking for the most efficient ways to provide building department services. Rather than filling a third full time position we have been looking at other options to help with the peak demand times. One of those is to have a contract for services that could be used as needed. ISSUE BEFORE COUNCIL: Should the City Council approve the agreement with MNSPECT? PROPOSAL: Staff reached out to two contractors to provide assistance with plan review activities. MNSPECT’s fee came in at half of the permit fee so staff began working with them on developing a contract. Included in your packet is a copy of the contract which has been reviewed by legal and approved by MNSPECT. It would allow for the city to utilize MNSPCET for plan review services on an as needed basis. It allows for termination by either party with a 30 day notice. FISCAL IMPACT: Dependent upon how many plan reviews are sent to MNSPCET for review. The plan review fee is determined per the fee schedule to be 65% of the building permit fee which varies based upon valuation. Staff intends to mostly use MNSPCET for commercial plan review. None of that revenue is figured into any budget documents, so a minimal impact is expected. OPTIONS: 1) Approve the Agreement for Back-Up Services with MNSPECT 2) Amend and then approve the Agreement with MNSPECT 3) Do not approve the agreement RECOMMENDATION: If removed from the consent agenda: “Motion to approve the Agreement for Back-up Services with MNSPECT.” ATTACHMENTS: • Agreement for Back-up Services 1 545443v2 LA515-1 AGREEMENT FOR BACK-UP SERVICES THIS AGREEMENT is made and entered into this ______ day of ____________, 2018, by and between the City of Lake Elmo, Minnesota, a Minnesota municipal corporation (City) and MNSPECT, LLC, a Minnesota Limited Liability Company (Inspector). WITNESSETH: WHEREAS, the City is desirous of contracting with Inspector for the performance of back-up plan review services on an as-needed basis; and WHEREAS, Inspector is agreeable to rendering said services on the terms and conditions hereinafter set forth; NOW, THEREFORE, the parties hereto agree as follows: 1. Plan Review Services. Inspector will provide the following services (Services) for the City: A. Perform plan review services for residential and commercial building permit applications on an as-needed basis, if and when requested by the City in the City’s sole discretion. B. Prepare and provide records and other necessary information to the City for it to maintain permanent records of all services performed by Inspector. Inspector shall complete plan reviews for applications related to residential properties within ten (10) days of receipt of the permit application, relevant plans, and required submittal documents and shall complete plan reviews for applications related to commercial properties within fifteen (15) days of receipt of the permit application, relevant plans, and required submittal documents. 2. Qualifications of Inspector’s Employees and Contractors; Independent Contractor. All Services provided by Inspector shall be performed by qualified individuals certified by the State of Minnesota as Building Officials or Limited Building Officials. City and Inspector acknowledge and agree that Inspector is an independent contractor contracting with the City to perform the Services pursuant to this Agreement and is not an employee of the City. Inspector shall have control over the manner in which the Services are performed under this Agreement. Inspector shall supply, at its own expense, all personnel, materials, supplies, equipment, and tools required to provide the Services contemplated by this Agreement. Inspector shall not be entitled to any benefits from the City, including without limitation, insurance benefits, sick and vacation leave, 2 545443v2 LA515-1 workers’ compensation benefits, unemployment compensation, disability, severance pay, ore retirement benefits. Nothing in this Agreement shall be deemed to constitute a partnership, joint venture, or agency relationship between the Parties. Inspector shall be responsible for all individuals performing Services on behalf of Inspector pursuant to this Agreement. 3. Insurance Inspector, at its expense, shall procure and maintain in force for the duration of this Agreement, the following minimum insurance coverages: A. General Liability. Inspector agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products-completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be endorsed as additional insured. B. Automobile Liability. If Inspector operates a motor vehicle in performing the Services under this Agreement, Inspector shall maintain commercial automobile liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability limit of $1,000,000 combined single limit. C. Workers’ Compensation. Inspector agrees to provide workers’ compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Contractor shall also carry employers liability coverage with minimum limits as follows: i) $500,000 – Bodily Injury by Disease per employee ii) $500,000 – Bodily Injury by Disease aggregate iii) $500,000 – Bodily Injury by Accident Inspector shall, prior to commencing the Services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. The insurance requirements may be met through any combination of primary and umbrella/excess insurance. Inspector’s policies shall be the primary insurance to any other valid and collectible insurance available to the City with respect to any claim arising out of Contractor’s performance under this Agreement. The Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. 4. Effective Date of Agreement. The effective date of this Agreement shall be December 1, 2018. 3 545443v2 LA515-1 5. Termination of Agreement. This agreement shall remain in force and effect from the effective date until cancelled by either party, with or without cause, upon thirty (30) days’ advance written notice. In the event of termination, City shall only be responsible to pay for the Services satisfactorily performed by the Inspector through the effective date of termination. 6. Cost to the City for Services. The City shall pay Inspector for Services performed by Inspector within 30 days of submission of a written invoice to the City for the following Services at the following rates: A. The fee for the performance of plans examination shall be 50% of the permit fee as listed in the City’s fee schedule. Inspector shall submit logs with its invoices for services rendered under this subsection. 7. Amendments and Assignment. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. Inspector may not assign any of its rights or duties under this Agreement without the prior written consent of the City. 8. Indemnification. To the fullest extent permitted by law, Inspector agrees to defend, indemnify, and hold-harmless the City and its employees, officials, and agents from and against all claims, actions, damages, losses, and expenses, including reasonable attorney fees, arising out of the Inspector’s negligence or Inspector’s performance or failure to perform its obligations under this Agreement. Inspector’s indemnification obligation shall apply to Inspector’s subcontractor(s), or anyone directly or indirectly employed or hired by Inspector, who performs Services on behalf of Inspector, or anyone for whose acts Inspector may be liable. Inspector agrees this indemnity obligation shall survive the completion or termination of this Agreement. This indemnification requirement is subject to the provisions of MN Rule 1300.0110, Subpart 9. 9. Legal Compliance. Inspector agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including safety standards. Inspector shall be solely responsible for the safety of all persons and property during performance of the Services. Inspector represents and warrants that it has the requisite training, skills, and experience necessary to provide the 4 545443v2 LA515-1 Services and is appropriately licensed by all applicable agencies and governmental entities and will perform the Services with reasonable skills and care. 10. Ownership of Documents; Data Privacy. All reports and other documents produced by Inspector in the performance of Services under this Agreement shall be the property of the City. Inspector agrees to abide by the applicable provisions of the Minnesota Government Data Practice Act, Minnesota Statutes, Chapter 13, and all other applicable state or federal rules, regulations, or orders pertaining to privacy or confidentiality. Inspector understands that all of the data created, collected, received, stored, used, maintained, or disseminated by Inspector in performing those functions that the City would perform is subject to the requirements of Chapter 13, and Inspector will cooperate with City to furnish or provide requested data to City. This does not create a duty on the part of Inspector to provide the public with access to public data if the public data is available from the City, except as required by the terms of this Agreement. 11. Entire Agreement. This is the entire agreement of the parties. 12. Choice of Law. This agreement shall be governed and construed in accordance with the State of Minnesota Law. 13. Representation of Authority. The undersigned executing this agreement for MNSPECT, LLC, represents and warrants that he has been duly authorized to execute this agreement on behalf of MNSPECT, LLC, by the organization’s Board of Directors, and that this agreement shall bind it to the terms and obligations contained herein. 5 545443v2 LA515-1 IN WITNESS THEREOF, the parties have executed this agreement in duplicate this ______day of ____________, 2018. CITY OF LAKE ELMO MNSPECT, LLC By: __________________________ By: ________________________ Mike Pearson, Mayor Scott Qualle, President Attest: _________________________ City Clerk STAFF REPORT DATE: December 4, 2018 CONSENT 15 TO: Mayor and City Council FROM: Ben Prchal, City Planner AGENDA ITEM: Boulder Ponds 4th Addition Development Agreement Amendment REVIEWED BY: Kristina Handt, City Administrator Sarah Sonsalla, City Attorney BACKGROUND: The City has received a request by Trident Development to amend the Developers Agreement for Boulder Ponds 4th addition to reflect the responsible parties for the development, Lake Elmo AFL Partners. The plat opinion letter reflects that this was the intention all along. Simply put, they are requesting City approval to change the names in an existing Development Agreement. ISSUE BEFORE COUNCIL: Does the City Council have questions or comments regarding the amendment? PROPOSAL: Amend the Developers agreement so “Trident Development, LLC” is replaced with “Lake Elmo ALF Partners.” FISCAL IMPACT: A minimal amount of staff time has been asserted towards reviewing the proposed amendment. This type of amendment can be expected and if need be, costs can be drawn from the escrow fund. The proposed change to the Developers Agreement will not require any additional City responsibilities. OPTIONS: 1) Approve Resolution approving the amendments. 2) Deny amendments to the Development Agreement. RECOMMENDATION: Staff recommends that the Council approve the proposed amendments to the Boulder Ponds 4th Addition Development Agreement. “Motion to approve the amendments proposed for the Development Agreement as it pertains to the Boulder Ponds 4th Addition” ATTACHMENTS: • Amended Developers Agreement 1 534605v2 SJS LA515-55 (reserved for recording information) DEVELOPMENT AGREEMENT (Public sewer and water) Boulder Ponds 4th Addition THIS DEVELOPMENT AGREEMENT is dated ______________, 2018, by and between the CITY OF LAKE ELMO, a Minnesota municipal corporation (the “City”) and Lake Elmo ALF Partners, LLC, a Minnesota limited liability company (the “Developer”). 1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat for Boulder Ponds 4th Addition (referred to in this Agreement as the “Subdivision”). The property being platted is situated in the County of Washington, State of Minnesota, and is legally described on Exhibit A. 2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the Subdivision on condition that the Developer enter into this Agreement, furnish the security required by it, and record the plat with the County Recorder or Registrar of Titles within 180 days after the City Council approves the final plat. 3. RIGHT TO PROCEED. This Agreement is intended to regulate the development of the Property and the construction therein of certain public and private improvements. The 2 534605v2 SJS LA515-55 Developer may not grade or otherwise disturb the earth, remove trees, or construct public or private improvements or any buildings within the Subdivision until all the following conditions precedent have been satisfied: A. the Developer has executed and recorded with Washington County all drainage and utility easements required for the Subdivision by the City Engineer and Public Works Director in the City’s standard form or the easements have been dedicated to the City on the plat; B. this Agreement has been executed by the Developer and the City; C. the required Security (as hereinafter defined) have been received by the City from or on behalf of the Developer; D. final construction plans and specifications have been submitted by the Developer and approved by the City Engineer; E. the Developer has paid the City for all legal, engineering, and administrative expenses incurred by the City regarding the City approvals and has given the City the additional City Engineering Administration Escrow required by this Agreement; F. the Developer has paid any outstanding assessments and taxes for the property or property being deeded to the City; G. the Developer has fulfilled any park dedication requirements as specified under this Agreement; H. the Developer has received all necessary permits from the MPCA, MDH, DNR, applicable watershed, Washington County, and any other agency having jurisdiction over the Subdivision; I. the Developer has provided the City with a certificate of insurance required by this Agreement; 3 534605v2 SJS LA515-55 J. the Developer or the Developer’s engineer and the Developer’s contractor(s) have initiated and attended a preconstruction meeting with the City Engineer, and City staff; K. the final plat has been recorded with Washington County; L. a title insurance policy has been issued in the amount of $100,000 in favor of the City insuring the City’s interest as they appear on the plat; and M. the City has issued a written notice that all above conditions have been satisfied and that the Developer may proceed. 4. PHASED DEVELOPMENT. If the plat is a phase of a multi-phased preliminary plat, the City may refuse to approve final plats of subsequent phases of the development if the Developer is not in compliance with any term of this Agreement and the non-compliance has not been remedied. Development of subsequent phases of the development may not proceed until development agreements for such phases are approved by the City. Park dedication charges and availability charges for sewer and water referred to in this Agreement are not being imposed on outlots that are designated in the plat for future subdivision into lots and blocks, if any, in the plat. Such charges will be calculated and imposed when these outlots, if any, are platted into lots and blocks. 5. PRELIMINARY PLAT STATUS. If the Subdivision is a phase of a multi-phased preliminary plat, the preliminary plat approval for all phases not final platted shall lapse and be void unless final platted into lots and blocks, not outlots, within five years after preliminary plat approval. 6. CHANGES IN OFFICIAL CONTROLS. For five years from the date of this Agreement, no amendments to the City's Comprehensive Plan or official controls shall apply to or affect the use, development density, lot size, lot layout, or dedications of the approved final plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Agreement to the contrary, to the full extent 4 534605v2 SJS LA515-55 permitted by state law, the City may require compliance with any changes to the City's Comprehensive Plan, official controls, platting, or dedication requirements enacted after the date of this Agreement. 7. DEVELOPMENT PLANS. The Developer agrees to develop the Property in accordance with the City approvals, including the terms and conditions of approval of the final plat as detailed in City Council Resolution No. 2018-108, and to construct all improvements in accordance with the approved construction plans and specifications (collectively, the “Plans”) prepared by a professional engineer registered in the State of Minnesota at its sole expense. All terms and conditions of the City approvals are hereby incorporated by reference into this Agreement. The documents which constitute the Plans are those on file with and approved by the City and are listed on Exhibit B attached hereto. The Plans may not be modified by the Developer without the prior written approval of the City. 8. IMPROVEMENTS. In developing the Subdivision in accordance with the Plans, the Developer shall make or install at its sole expense the following public and private improvements (collectively, the “Subdivision Improvements”): A. Grading and erosion control; B. Sanitary sewer; C. Water system improvements; D. Stormwater improvements (storm sewer pipe, control structures, ponds, BMPs, etc.) E. Underground private utilities; F. Landscaping; G. Tree preservation and reforestation; and H. Monuments required by Minnesota Statutes. All improvements shall be installed in accordance with the approved Plans, the City approvals, the City Code, the City’s Engineering Design and Construction Standards Manual, and the City’s Landscape and Irrigation Standards. The Developer shall instruct its engineer to 5 534605v2 SJS LA515-55 provide adequate field inspection personnel to assure an acceptable level of quality control to the extent that the Developer's engineer will be able to certify that the construction work meets the approved Plans, the City approvals, the City Code, the City’s Engineering Design and Construction Standards Manual, and the City’s Landscape and Irrigation Standards as a condition of City acceptance. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors or a soil engineer inspect the Developer’s work on a full or part-time basis. The Developer's engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. 9. CITY ADMINISTRATION AND CONSTRUCTION OBSERVATION. At the time of the City’s approval of the final plat for the Subdivision, the Developer shall submit to the City an amount to be escrowed by the City for City administration and construction observation costs in an amount provided under paragraph 34 of this Agreement - Summary of Cash Requirements. Thereafter, the Developer shall reimburse the City each month, within 30 days of receiving an invoice, for all administration and construction observation costs incurred by the City during the construction of the Subdivision Improvements by the City’s engineering, public works, planning, and landscape architecture staff and consultants. After 30 days of the invoice, the City may draw upon the escrow and stop the work on site until the escrow has been replenished in its full amount. City administration and oversight will include monitoring of construction progress and construction observation, consultation with the Developer and the Developer’s professionals on status or problems regarding the project, coordination for testing, final inspection and acceptance, project monitoring during the warranty period, and processing of requests for reduction in the Security. Construction observation shall include, at the discretion of the City, part or full time inspection of proposed public utilities and street construction. Services will be billed by the City on an hourly basis. 6 534605v2 SJS LA515-55 The direction and review provided by the City through the inspection of the Subdivision Improvements should not be considered a substitute for the Developer-required management of the construction of the Subdivision Improvements. The Developer must require the Developer’s contractor(s) to furnish the City with a schedule of proposed operations at least five days prior to the commencement of construction of each type of Subdivision Improvement. The City shall inspect all Developer-installed Subdivision Improvements during and after construction for compliance with the Plans, the City approvals, the City Code, the City’s Engineering Design and Construction Standards Manual, and the City’s Landscape and Irrigation Standards. The Developer will notify the City at such times during construction as the City requires for inspection purposes. Such inspection is pursuant to the City’s governmental authority, and no agency or joint venture relationship between the City and the Developer is thereby created. 10. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City Planning Commission members, and corporations, partnerships, and other entities in which such individuals have greater than a 25 percent ownership interest or in which they are an officer or director may not act as contractors or subcontractors for the Subdivision Improvements identified in paragraph 8 above. 11. TIME OF PERFORMANCE. The Developer shall install all required Subdivision Improvements by October 31, 2019. The Developer may, however, request an extension of time from the City. If an extension is granted, it shall be conditioned upon updating the Security posted by the Developer to reflect cost increases and amending this Agreement to reflect the extended completion date. 12. MAINTENANCE DURING CONSTRUCTION. The Developer shall be responsible for all maintenance of the Subdivision Improvements until the Subdivision Improvements are accepted by the City in writing. The Developer is also responsible to locate all underground utilities until the Subdivision is accepted in writing by the City. Warning signs shall be placed by 7 534605v2 SJS LA515-55 the Developer when hazards develop in streets to prevent the public from traveling on same and to direct attention to detours. If and when streets become impassable, such streets shall be barricaded and closed by the Developer. Jade Trail North and Hudson Boulevard must remain open to traffic at all times unless a right-of-way obstruction permit is obtained from the City. The Developer shall be responsible for keeping streets within and outside of the Subdivision clean and clear of dirt and debris that may spill, track, or wash onto the street from the Developer’s operations. The Developer shall contract for street cleaning for streets within and immediately adjacent to the Subdivision. At a minimum, scraping and sweeping shall take place on a weekly basis and on a daily basis during heavy tracking days. 13. LICENSE. The Developer hereby grants the City, its agents, employees, officers, and contractors a license to enter the Property to perform all work and inspections deemed appropriate by the City in conjunction with the development of the Property and this Agreement. 14. CONSTRUCTION ACCESS AND PARKING. Construction traffic access and egress for all work on the site including grading, utility construction, building construction, and Subdivision Improvements is restricted to access the Subdivision via Jade Trail North at the designated rock construction entrance per the approved erosion control plans. No construction traffic is permitted on other adjacent local streets or at any other location along Jade Trail North. All construction parking, and loading and unloading of equipment and supplies must be completed interior to the Subdivision and is not allowed to occur within any public right-of-way without a right-of-way obstruction permit. 15. CONSTRUCTION SEQUENCE AND COMPLIANCE. The City will require the Developer to construct the Subdivision Improvements in a sequence which will allow progress and compliance points to be measured and evaluated. The Developer and the Developer’s representatives are required to supervise and coordinate all construction activities for all Subdivision Improvements and must notify the City in writing stating when the work is ready for 8 534605v2 SJS LA515-55 the inspection at each of the measurable points defined in the following paragraphs. 16. EROSION CONTROL. All construction regarding the Subdivision Improvements shall be completed in a manner designed to control erosion and in compliance with the City Code, the City’s Engineering Design and Construction Standards Manual, all watershed district permits, the Minnesota Pollution Control Agency’s best management practices, and other requirements including the City’s permit with the Minnesota Pollution Control Agency for the municipal separate storm sewer system program. Prior to initiating any work on the site, an erosion control plan must be implemented by the Developer and inspected and approved by the City. Erosion and sediment control measures shall be coordinated with the various stages of development. The City may impose additional erosion control requirements at any stage in development as deemed necessary to maintain a compliant site. All areas disturbed for site improvements must be reseeded by the Developer promptly after the work in the area is complete unless construction of the next stage of the improvements will begin in that area within seven days. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or supplementary instructions received from the City, the City may take such action as it deems appropriate to control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred for such work within 10 days, the City may draw down the Security to pay any costs. No development, utility, or street construction will be allowed and no building permits will be issued by the City unless the Subdivision is in full compliance with the approved erosion control plan. If building permits are issued prior to the acceptance of public Subdivision Improvements, the Developer assumes all responsibility for erosion control compliance throughout the Subdivision and the City may take such action as allowed by this Agreement 9 534605v2 SJS LA515-55 against the Developer for any noncompliant issue as stated above. Erosion control plans for individual lots will be required in accordance with the City’s building permit requirements, or as required by the City or City Engineer. 17. SITE GRADING. In order to construct the Subdivision Improvements and otherwise prepare the Property for development, it will be necessary for the Developer to grade the Subdivision. All grading must be done in compliance with this Agreement and the approved grading plans. Within 30 days after completion of the grading, the Developer shall provide the City with an “as built” grading plan and a certification by a registered land surveyor or engineer as required in the City’s Engineering Design and Construction Standards Manual. 18. STREET AND UTILITY IMPROVEMENTS. All storm sewers, sanitary sewers, and watermain improvements, shall be installed in accordance with the approved Plans, the City approvals, the City Code, and the City’s Engineering Design and Construction Standards Manual. Once the work is completed, the Developer or the Developer’s representative shall submit a written request to the City asking for an inspection of the initial improvements. The City will then schedule a walk-through to create a punch list of outstanding items to be completed. Upon receipt of the written punch list provided by the City, the punch list items must be completed by the Developer and the City notified to re inspect the improvements. 19. LANDSCAPING AND TREE REPLACEMENT IMPROVEMENTS. A. The Developer agrees to install landscaping in accordance with the approved Plans, the City approvals, the City Code, the City’s Engineering Design and Construction Standards Manual, and the City’s Landscape and Irrigation Standards. All landscaping materials such as trees, shrubs, grasses, or other vegetation installed by the Developer must be warrantied and maintained for a period of two years. The two year warranty period shall be deemed to start once all required landscaping identified as responsibility of Developer in the approved 10 534605v2 SJS LA515-55 Plans has received acceptance by the City. The Developer agrees to have the installer of the landscaping complete an inspection 30 days prior to the end of the two year warranty period and provide the City with a written report identifying the condition of all landscaping. In the event any landscaping installed by the Developer is deemed to be in poor condition or dead, the Developer is to replace the landscaping with like kind materials or as otherwise approved by the City. B. The Developer shall be responsible for maintaining regular watering, fertilizing, and over-seeding necessary to establish final lawns and yards as identified in the approved Plans for outlots, public rights-of-way, and any disturbed areas outside the Subdivision boundaries according to a landscape maintenance plan approved by the City. The Developer agrees to achieve “substantial performance” on all seeded or sodded areas disturbed during the construction of Subdivision Improvements. For the purpose of this Agreement “substantial performance” shall be defined for areas seeded or sodded with a turf or lawn mix as “square foot turf areas with an average blade height of three inches free of eroded, bare, or dead spots and free from perennial weeds or unwanted grasses with no visible surface soil.” For areas seeded with a native grass or flower mix “substantial performance” shall be defined as “square foot native grass or flower areas with an average height of eight inches free of eroded, bare, or dead spots and no visible surface soil.” 20. SIGNAGE, STREET LIGHTING, AND OTHER UTILITIES. The Developer agrees to install street signs, traffic and parking signs, and pavement markings within the Subdivision all in accordance with the approved Plans and the City Engineering Design Standards Manual. Street and traffic sign details shall be submitted by the Developer to the City for approval prior to 11 534605v2 SJS LA515-55 installation. In addition, the Developer shall be responsible for the cost and all coordination work to extend private utilities along with street lighting within the Subdivision all in accordance with the approved plans and right-of-way permits. 21. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Agreement, the Subdivision Improvements lying within public easements shall become City property. Prior to acceptance of the public Subdivision Improvements by the City, the Developer must furnish the City with a complete set of reproducible "record" plans and an electronic file of the "record" plans in accordance with the City’s Engineering Design and Construction Standards Manual together with the following affidavits: - Developer/Developer Engineer’s Certificate - Land Surveyor’s Certificate certifying that all construction has been completed in accordance with the terms of this Agreement. All necessary forms will be furnished by the City. Upon receipt of “record plans” and affidavits, and upon review and verification by the City Engineer that the public Subdivision Improvements have been completed in accordance with the terms of this Agreement, the City Engineer will accept the completed public Subdivision Improvements. 22. PARK DEDICATION. The Developer shall pay a cash contribution of $123,500 in satisfaction of the City's park dedication requirements. The amount of the cash contribution was calculated as follows: 10 percent of the agreed-to purchase price of the property for $1,235,000. 23. SANITARY SEWER AND WATER UTILITY AVAILABILITY CHARGES (SAC AND WAC). The Developer shall be responsible for the payment of all sewer availability charges (SAC) and all water availability charges (WAC) with respect to the Subdivision Improvements required by the City and any state or metropolitan government agency. The sewer availability charge (SAC) in the amount of $3,000.00 per REC shall be payable and collected by the City at the time the building permit is issued for the building. 12 534605v2 SJS LA515-55 The water availability charge (WAC) in the amount of $3,000.00 per REC shall payable and collected by the City at the time the building permit is issued for the building. In addition, a sewer connection charge in the amount of $1,000.00 per REC, a Metropolitan Council sewer availability charge in the amount of $2,485.00 per REC, and a water connection charge in the amount of $1,000.00 per REC will be payable by the Developer and collected by the City at the time the building permit is issued for the building. 24. BUILDING PERMITS/CERTIFICATES OF OCCUPANCY. A. No building permit shall be issued for any lot within the Subdivision, or within a completed phase of the Subdivision in a City preapproved phasing plan, until such time that sanitary sewer, water, and storm sewer are installed and grading as-built plans have been submitted and approved by the City. A “preapproved phasing plan” is defined as a phased construction plan that has been submitted by the Developer and approved by the City in advance of the preconstruction meeting for the Subdivision. Once the construction has started, the City will not consider revisions to the phasing plan for the purpose of issuing building permits. B. Breach of the terms of this Agreement by the Developer, including nonpayment of billings from the City, shall be grounds for denial of building permits, certificates of occupancy, and withholding of other permits, inspection or actions and the halting of all work in the Subdivision. C. If building permits are issued prior to the acceptance of the public Subdivision Improvements by the City, the Developer assumes all liability and costs resulting in delays in completion of public Subdivision Improvements and damage to public Subdivision Improvements caused by the City, the Developer, the Developer’s contractors, subcontractors, materialmen, employees, agents, or any third parties. D. No sewer and water connection permits may be issued until the streets needed for 13 534605v2 SJS LA515-55 access have been paved with a bituminous surface and the utilities are tested and approved by the City Engineer. 25. RESPONSIBILITY FOR COSTS. A. In the event that the City receives claims from labor, materialmen, or others that work required by this Agreement has been performed and the amounts due to them have not been paid, and the laborers, materialmen, or others are seeking payment from the City, the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the Security in an amount up to 125 percent of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the funds deposited with the District Court, except that the Court shall retain jurisdiction to determine attorneys' fees pursuant to this Agreement. B. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the Subdivision, including but not limited to legal, planning, engineering, and inspection expenses incurred in connection with the City’s approval and acceptance of the plat and the Subdivision, the preparation of this Agreement, the City’s review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the Subdivision. All amounts incurred and due to the City at the time of the recording of the final plat must be fully paid by the Developer prior to the City executing and releasing the final plat for recording. C. The Developer shall hold the City and its officials, employees, and agents harmless from claims made by itself and third parties for damages sustained or costs 14 534605v2 SJS LA515-55 incurred resulting from the City’s approval of the plat and the development of the Subdivision. The Developer shall indemnify the City and its officials, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. D. The Developer shall reimburse the City for costs incurred in the enforcement of this Agreement, including reasonable engineering and attorneys' fees. E. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this Agreement. This is a personal obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire Property, or any portion of it. F. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Agreement within 30 days after receipt. Bills not paid within 30 days shall be assessed a late fee per the City adopted fee schedule. Upon request, the City will provide copies of detailed invoices of the work performed by the City and its consultants. 26. SPECIAL PROVISIONS. The following special provisions shall apply to the Subdivision: A. Implementation of the recommendations listed in the August 16, 2018, Engineering memorandum. B. The Developer must obtain a sign permit from the City Building Official prior to installation of any subdivision identification signs. 27. MISCELLANEOUS. A. The Developer may not assign this Agreement without the written permission of the City Council. The Developer's obligations hereunder shall continue in full force and 15 534605v2 SJS LA515-55 effect even if the Developer sells one or more lots, the entire Property, or any portion of it. B. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a professional engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining wall was constructed in accordance with the approved Plans. All retaining walls identified on the Plans or by special conditions referred to in this Agreement shall be constructed before any other building permit is issued for a lot on which a retaining wall is required to be built. C. Legal documents regarding any covenants and restrictions, if applicable, shall be submitted to the City prior to recording of the final plat for review and approval by the City Attorney. D. The Developer shall take out and maintain or cause to be taken out and maintained until six months after the City has accepted the public Subdivision Improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than $500,000 for one person and $1,500,000 for each occurrence; limits for property damage shall be not less than $200,000 for each occurrence; or a combination single limit policy of $1,500,000 or more. The City shall be named as an additional insured on the policy, and the Developer shall file with the City a certificate of insurance evidencing coverage prior to the City signing the plat. The certificate shall provide 16 534605v2 SJS LA515-55 that the City must be given 30 days’ advance written notice of the cancellation of the insurance. E. Third parties shall have no recourse against the City under this Agreement. F. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. G. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. H. This Agreement shall run with the land and may be recorded against the title to the Property at the Developer’s expense. The Developer covenants with the City, its successors and assigns, that the Developer has fee title to the Property being final platted and has obtained consents to this Agreement, in the form attached hereto, from all parties who have an interest in the Property, including, but not limited to, mortgagees; that there are no unrecorded interests in the Property being final platted; and that the Developer will indemnify and hold the City harmless for any breach of the foregoing covenants. I. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. 17 534605v2 SJS LA515-55 J. The Developer represents to the City that the Subdivision and the Subdivision Improvements comply or will comply with all City, County, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the Subdivision is not in compliance, the City may, at its option, refuse to allow construction or development work in the Subdivision until it is brought into compliance. Upon the City’s demand, the Developer shall cease work until there is compliance. 28. EVENTS OF DEFAULT. The following shall be "Events of Default" under this Agreement and the term "Event of Default" shall mean, whenever it is used in this Agreement, any one or more of the following events: A. Subject to unavoidable delays, failure by the Developer to commence and complete construction of the public Subdivision Improvements pursuant to the terms, conditions and limitations of this Agreement. B. Failure by the Developer to substantially observe or perform any material covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement. 29. REMEDIES ON DEFAULT. Whenever any Event of Default occurs, the City, subject to any rights of third parties agreed to by the City pursuant to this Agreement, or otherwise by written, executed instrument of the City, may take any one or more of the following: A. The City may suspend its performance under the Agreement until it receives assurances from the Developer, deemed adequate by the City, that Developer will cure its default and continue its performance under the Agreement. Suspension of performance includes the right of the City to withhold permits including, but not limited to, building permits. 18 534605v2 SJS LA515-55 B. The City may initiate such action, including legal or administrative action, as is necessary for the City to secure performance of any provision of this Agreement or recover any amounts due under this Agreement from the Developer, or immediately draw on the Security, as set forth in this Agreement. 30. ENFORCEMENT BY CITY; DAMAGES. The Developer acknowledges the right of the City to enforce the terms of this Agreement against the Developer, by action for specific performance or damages, or both, or by any other legally authorized means. In the event of a default by the Developer as to construction or repair of any of the Subdivision Improvements or any other work or undertaking required by this Agreement, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City. This Agreement is a license for the City to act, and it shall not be necessary for the City to seek an order from any court for permission to enter the Subdivision for such purposes. If the City does such work, the City may, in addition to its other remedies, levy special assessments against the land within the Subdivision to recover the costs thereof. For this purpose, the Developer, for itself and its successors and assigns, expressly waives any and all procedural and substantive objections to the special assessments, including, but not limited to, hearing requirements, and any claim that the assessments exceed the benefit to the land so assessed. The Developer, for itself and its successors and assigns, also waives any appeal rights otherwise available pursuant to Minnesota Statutes Section 429.081. The Developer also acknowledges that its failure to perform any or all of the Developer’s obligations under this Agreement may result in substantial damages to the City; that in the event of default by the Developer, the City may commence legal action to recover all damages, losses and expenses sustained by the City; and that such expenses may include, but are not limited to, the reasonable fees of legal counsel employed with respect to the enforcement of this Agreement. 19 534605v2 SJS LA515-55 31. WARRANTY. During the warranty period, the Developer warrants that all Subdivision Improvements will be free from defects and that they will continue to meet all technical specifications and standards. During the warranty period, the Developer agrees to repair or replace any Subdivision Improvement, or any portion or element thereof, which shows signs of failure, normal wear and tear excepted. If the Developer fails to repair or replace a defective Subdivision Improvement during the warranty period, the City may repair or replace the defective portion and may use the Security to reimburse itself for such costs. The Developer agrees to reimburse the City fully for the cost of all Subdivision Improvement repair or replacement if the cost thereof exceeds the remaining amount of the Security. Such reimbursement must be made within 45 days of the date upon which the City notifies the Developer of the cost due under this paragraph. The Developer hereby agrees to permit the City to specially assess any unreimbursed costs against the Subdivision if the Developer fails to make required payments to the City. The Developer, on behalf of itself and its successors and assigns, acknowledges the benefit to the Subdivision of the repair or replacement of the Subdivision Improvements and hereby consents to such assessment and waives the right to a hearing or notice of hearing or any appeal thereon under Minnesota Statutes, Chapter 429. A. The required warranty period for all work relating to the public sewer and water shall be two years from the date of final written City acceptance of the work. B. The required warranty period for sod, trees, and landscaping is two years from the date of final written City acceptance of the installation. 32. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this Agreement, payment of special assessments, payment of the costs of all public Subdivision Improvements, and construction of all public Subdivision Improvements, the Developer shall furnish the City with an irrevocable letter of credit or a cash escrow or a combination of a cash escrow and letter of credit (the “Security") in the amount of $488,881. The 20 534605v2 SJS LA515-55 bank originating the letter of credit shall be determined by the City to be solvent and creditworthy. The letter of credit shall substantially be in the form attached to this Agreement and must be approved by the City. The amount of the Security was calculated as itemized on Exhibit C. If at any time the City reasonably determines that the bank issuing the letter of credit no longer satisfies the City’s requirements regarding solvency and creditworthiness, the City shall notify the Developer and the Developer shall provide to the City within 45 days a substitute for the letter of credit from another bank meeting the City’s requirements. If the Developer fails to provide the City within 45 days with a substitute letter of credit from an issuing bank satisfactory to the City, the City may draw under the existing letter of credit. This breakdown is for historical reference; it is not a restriction on the use of the Security. The City may draw down the Security, without notice, for any violation of the terms of this Agreement or if the Security is allowed to lapse prior to the end of the required term. If the required public Subdivision Improvements are not completed at least 30 days prior to the expiration of the Security, the City may also draw it down. If the Security is drawn down, the proceeds shall be used by the City to cure the default. 33. REDUCTION OF SECURITY. Upon written request by the Developer and upon receipt of proof satisfactory to the City Engineer that work has been completed in accordance with the approved Plans and the terms of this Agreement and that all financial obligations to the City have been satisfied, the City Engineer may approve reductions in the Security in the following instances: A. Upon completion of grading operations, including temporary site restoration. The Developer must submit an as-built grading survey to the City that at a minimum establishes the as-built grades at all lot corners and downstream drainage conveyance systems and storm water ponds. Upon inspection of the site and approval of the as- built survey by the City, 100 percent, or $133,125, of the Security associated with grading may be released. This Security reduction does not include amounts related to 21 534605v2 SJS LA515-55 erosion and sedimentation control. B. Up to 75 percent of the Security associated with the itemization on Exhibit C may be released upon completion of the following key milestones of the project as determined by the City Engineer: 1. Construction Categories 2 and 3: The amount of $71,742 may be released when all sanitary sewer and watermain utilities have been installed, all testing and televising has been successfully completed, sanitary sewer as-built inverts have been verified, and the utilities are considered ready for use by the City Engineer. 2. Construction Categories 4 and 5: The amount of $101,527 may be released when the storm sewer has been installed and tested, and has been found to be complete to the satisfaction of the City Engineer including all corrective work for any identified punch list items and including verification of storm sewer as-built inverts. 3. Construction Categories 6-10 and 14-17: The amount of $22,781 may be released when all remaining Developer’s obligations under this Agreement have been completed including: (1) iron monuments for lot corners have been installed, if required; (2) all financial obligations to the City satisfied; (3) the required "record" plans in the form of the City standards have been received and approved by the City; and (5) the public Subdivision Improvements are accepted by the City Engineer and the City Council. 4. Construction Categories 11, 12 and 13: The amount of $70,205 may be released when landscaping Subdivision Improvements have been installed to the satisfaction of the City including all corrective work for any identified punch list items. C. Twenty-five percent of the original Security amount, excluding grading and landscaping 22 534605v2 SJS LA515-55 improvements shall be retained until: (1) all Subdivision Improvements have been fully completed and accepted by the City, including all corrective work and warranty punch list items; (2) all financial obligations to the City have been satisfied; and (3) the warranty period has expired. D. Twenty-five percent of the original Security amount associated with landscaping shall be retained by the City until: (1) all landscaping Subdivision Improvements have been fully completed and accepted by the City, including all corrective work and warranty punch list items being completed by the Developer; (2) all financial obligations to the City have been satisfied; and (3) the warranty period has expired. E. It is the intent of the parties that the City at all times have available to it Security in an amount adequate to ensure completion of all elements of the Subdivision Improvements and other obligations of the Developer under this Agreement, including fees or costs due to the City by the Developer. To that end and notwithstanding anything herein to the contrary, all requests by the Developer for a reduction or release of the Security shall be evaluated by the City in light of that principle. 34. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Agreement which must be paid to the City prior to recording the final plat: Park Dedication: $123,500 Special Assessments Due: $0 City Engineering Administration Escrow: $10,000 TOTAL CASH REQUIREMENTS: $133,500 35. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: 3601 18th Street South #103, St. Cloud, MN 56301. Notices to the City shall be in writing and shall be either hand delivered to the City 23 534605v2 SJS LA515-55 Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: Lake Elmo City Hall, 3880 Laverne Avenue N, Suite 101, Lake Elmo, Minnesota 55042. 36. EVIDENCE OF TITLE. The Developer shall furnish the City with evidence of fee ownership of the property being platted by way of a title insurance policy dated not earlier than 30 days prior to the execution of the plat. 37. COMPLIANCE WITH LAWS. The Developer agrees to comply with all laws, ordinances, regulations, and directives of the state of Minnesota and the City applicable to the Subdivision. This Agreement shall be construed according to the laws of the Minnesota. 38. SEVERABILITY. In the event that any provision of this Agreement shall be held invalid, illegal, or unenforceable by any court of competent jurisdiction, such holding shall pertain only to such section and shall not invalidate or render unenforceable any other provision of this Agreement. 39. NON-WAIVER. Each right, power, or remedy conferred upon the City by this Agreement is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, or available to the City at law or in equity, or under any other agreement. Each and every right, power, and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power, or remedy. If either party waives in writing any default or nonperformance by the other party, such waiver shall be deemed to apply only to such event and shall not waive any other prior or subsequent default. 40. COUNTERPARTS. This Agreement may be executed simultaneously in any number of counterparts, each of which shall be an original and shall constitute one and the same Agreement. 24 534605v2 SJS LA515-55 CITY OF LAKE ELMO By: ____________ __________________ Mike Pearson Its: Mayor By: __________________ _____________ Julie Johnson Its: City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this ___ day of ________________, 20___, by Mike Pearson and Julie Johnson, the Mayor and City Clerk, respectively, of the City of Lake Elmo, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. NOTARY PUBLIC 25 534605v2 SJS LA515-55 Lake Elmo ALF Partners, LLC By: ___________________________________ Its: ___________________________________ STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this ___, day of _________________, 20___, by _______________________, the _______________________of Lake Elmo ALF Partners, LLC, a Minnesota limited liability company on behalf of the company. NOTARY PUBLIC DRAFTED BY: City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 (651) 747-3901 26 534605v2 SJS LA515-55 FEE OWNER CONSENT TO DEVELOPMENT AGREEMENT , fee owners of all or part of the subject property, the development of which is governed by the foregoing Development Agreement, affirm and consent to the provisions thereof and agree to be bound by the provisions as the same may apply to that portion of the subject property owned by them. Dated this day of , 2 . STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this ____ day of _____________, 20___. NOTARY PUBLIC DRAFTED BY: City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 (651) 747-3901 27 534605v2 SJS LA515-55 MORTGAGEE CONSENT TO DEVELOPMENT AGREEMENT , which holds a mortgage on the Property, the development of which is governed by the foregoing Development Agreement, agrees that the Development Agreement shall remain in full force and effect even if it forecloses on its mortgage. Dated this day of , 2 . STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this ___ day of ________________, 20___, by _______________________________________________________________. NOTARY PUBLIC DRAFTED BY: City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 (651) 747-3901 28 534605v2 SJS LA515-55 CONTRACT PURCHASER CONSENT TO DEVELOPMENT AGREEMENT , which/who has a contract purchaser's interest in all or part of the Property, the development of which is governed by the foregoing Development Agreement, hereby affirms and consents to the provisions thereof and agrees to be bound by the provisions as the same may apply to that portion of the Property in which there is a contract purchaser's interest. Dated this ___ day of ________________, 20___. STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this ___ day of _______________, 20___, by ________________________________________________________________. NOTARY PUBLIC DRAFTED BY: City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 (651) 747-3901 A-1 534605v2 SJS LA515-55 EXHIBIT A TO DEVELOPMENT AGREEMENT Legal Description of Property Being Final Platted Outlot B and Outlot C, Boulder Ponds, according to the recorded plat thereof, Washington County, Minnesota. B-1 534605v2 SJS LA515-55 EXHIBIT B TO DEVELOPMENT AGREEMENT List of Plan Documents The following documents prepared by Carlson McCain constitute the Plans: THOSE DOCUMENTS BY AS FOLLOWS: SHEET TITLE REVISION DATE C1 of 9 Title Sheet C2 of 9 Existing Conditions & Removals Plan C3 of 9 Site & Sign Plan C4 of 9 Utility Plan C5 of 9 Grading, Drainage, & Erosion Control Plan C6 of 9 Stormwater Pollution Prevention Plan C7-C9 of 9 Details L1-L3 of L3 Landscape Plan SW1.0 SWPPP Existing Conditions SW1.1 SWPPP Proposed Conditions SW1.2 SWPPP Details SW1.3 SWPPP Narrative C-1 534605v2 SJS LA515-55 EXHIBIT C TO DEVELOPMENT AGREEMENT Subdivision Improvements Cost/Security Amount Estimate CONSTRUCTION CATEGORY COST 125 percent 1 Grading $106,500 $133,125 2 Sanitary Sewer $11,120 $13,900 3 Watermain $65,405 $81,756 4 Storm Sewer (includes pond structures and outfall pipes) $79,300 $99,125 5 Streets and Sidewalks $28,995 $36,244 6 Trails $NA $NA 7 Surface Water Facilities $NA $NA 8 Street Lighting $NA $NA 9 Street and Traffic Signs $NA $NA 10 Private Utilities $NA $NA 11 Landscaping Improvements $74,885 $93,606 14 Monuments $600 $750 15 Erosion and Sedimentation Control $19,300 $24,125 17 Developer’s Record Drawings $5,000 $6,250 TOTALS $391,105 $488,881 534605v3 SJS LA515-55 FORM OF IRREVOCABLE LETTER OF CREDIT No.__________________ Date: ________________ TO: City of Lake Elmo Dear Sir or Madam: We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter of Credit in the amount of $___________ available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, "Drawn under Letter of Credit No.____________, dated ______________, 20___, of (Name of Bank)" ; b) Be signed by the Mayor or City Administrator of the City of Lake Elmo. c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, 20___. This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Lake Elmo City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: City Administrator, City Hall, 3880 Laverne Ave. N., Suite 101, Lake Elmo Minnesota 55042 and is actually received by the City Administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 500. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. By: Its: STAFF REPORT DATE: December 4, 2018 REGULAR ITEM #16 – Consent MOTION TO: Honorable Mayor and City Council FROM: Sue Iverson – Finance Director AGENDA ITEM: 2019 Fee Schedule REVIEWED BY: Kristina Handt – City Administrator BACKGROUND: In 2016, the LMCIT had special underwriting conditions on the City’s policy which raised the deductible from $500 to $200,000. As a result, on December 20, 2016, the City Council passed a resolution committing $200,000 of the General Fund balance to be used against any deductible amount charged to the City as the duration of the special underwriting was uncertain. ISSUES BEFORE THE CITY COUNCIL: 1) Should the Council remove the commitment on General Fund reserves and return it to the undesignated fund balance reserves? DISCUSSION: The LMCIT has removed all of the special underwriting conditions from the City’s policy effective for 2019. The City Council has approved a $1,000 deductible for 2019. The original action approved by the City Council was that the monies be replaced in the General Fund reserves with no restrictions if the special underwriting conditions were terminated. FISCAL IMPACT: The $200,000 commitment would be removed from the General Fund reserves and move the amount to undesignated reserves. OPTIONS: 1) Approve removing the $200,000 commitment on General Fund reserves. 2) Amend and then approve removing the $200,000 commitment on General Fund reserves. 3) Do not approve removing the $200,000 commitment on General Fund reserves. RECOMMENDATION: If removed from consent agenda: Motion to adopt Resolution 2018-134, a resolution removing the commitment on General Fund balance. ATTACHMENTS: 1) Resolution 2018-134 Resolution Removing the Commitment on General Fund Balance. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2018-134 RESOLUTION REMOVING THE COMMITMENT ON GENERAL FUND BALANCE WHEREAS, the City Council of the City of Lake Elmo adopted Resolution 2016-112 placing a commitment of $200,000 on General Fund reserves for insurance deductibles; and WHEREAS, the special underwriting conditions placed on the City which resulted in the $200,000 deductible has now been removed; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, that the commitment on the General Fund reserves for insurance deductibles be removed. Dated: December 4, 2018. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk (SEAL) STAFF REPORT DATE: December 4, 2018 CONSENT ITEM #: 17 TO: City Council FROM: Greg Malmquist, Fire Chief AGENDA ITEM: Conditional Job Offer to Part Time Firefighter Applicant Katie Hawke and Paid on Call Applicant Mike Schwarz REVIEWED BY: Kristina Handt, City Administrator BACKGROUND: While the City continues to advertise for Paid on Call applications, we have also received a few applications for Part Time Firefighter positions from word of mouth. We will continue to advertise for Paid on Call, and accept Part Time Applications for the purpose of filling current vacancies and establishing a “hire wait list”. ISSUE BEFORE COUNCIL: Should the Council make a conditional job offer to Part Time Applicant Katie Hawke and Paid on Call Applicant Mike Schwarz to allow them to continue in the hiring process? PROPOSAL DETAILS/ANALYSIS: Staff is recommending the Council make the offer to both applicants to allow them to proceed in the process. Part Time Applicant Katie Hawke has met the minimum requirements of the hiring process, (background check and ability test) as well as the interview process. We were also able to obtain a copy of her Psychological Evaluation from her current fire department, Lower St. Croix Valley, which saves us the $425.00 exam cost. Upon approval of this Conditional Job Offer the applicant will move forward in the process. Pending successful completion of the following: Pre-Placement Physical, the applicant will be placed on the department as Part Time Firefighters under a six month probationary period. This could potentially fill our last Part Time opening. Paid on Call Applicant Mike Schwarz has met the requirements of the hiring process to date. These include attending at least 3 department training drills, complete a background check, successfully completed the Ability Test, and has been interviewed. Upon approval of this Conditional Job Offer, the applicant will move forward in the process. Pending successful completion of the Pre-Placement Physical and Pshychological Evaluation, the applicant will be placed on the department as a Probationary Firefighter. During the probationary period, the applicant will meet all the training requirements of Firefighter I & II, HazMat Operations, First Responder and CPR/AED. Mike comes to us with an extensive background and training that we are in the process of converting over to MN Standards. FISCAL IMPACT: Psychological Exam = $425.00 x 1, Preplacement Physical Exam = $363.00 x 2 for a total of $1,151.00. PT wage of $17.00/hour when shift coverage starts. Wage and benefits are provided within the 2018 adopted budget. POC wage in budget. OPTIONS: 1) Make conditional job offers to continue with process. 2) Do not approve conditional job offers RECOMMENDATION: If removed from consent agenda: Motion of a conditional job offer to Part Time Firefighter Applicant Katie Hawke and Paid on Call Applicant Mike Schwarz to allow them to continue with and complete the additional requirements of the hiring process. ATTACHMENTS: None STAFF REPORT DATE: December 4, 2018 CONSENT ITEM #: 18 AGENDA ITEM: 2018 Street Improvements – Pay Request No. 5 SUBMITTED BY: Amanda Groh, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Jack Griffin, City Engineer Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 5 for the 2018 Street Improvements? BACKGROUND: Valley Paving, Inc. was awarded a construction contract on May 15, 2018 to complete the 2018 Street Improvements project. Construction work remains in progress. On October 2, 2018, the contractor was granted a three-week extension from their original completion date of September 21, 2018. The current substantial completion date for the project is October 12, 2018. PROPOSAL DETAILS/ANALYSIS: Valley Paving, Inc., has submitted Partial Pay Request No. 5 in the amount of $10,103.58. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $46,302.42. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 5 for the 2018 Street Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 5 to Valley Paving, Inc. in the amount of $10,103.58 for the 2018 Street Improvements project”. ATTACHMENTS: 1. Partial Pay Estimate No. 5 STAFF REPORT DATE: December 4, 2018 CONSENT ITEM #: 19 TO: City Council FROM: Amy LaBelle – Accountant AGENDA ITEM: Authorize Certification of Delinquent Storm Water Bills & Utility Bills REVIEWED BY: Kristina Handt – City Administrator and Sue Iverson – Finance Director BACKGROUND: Property owners have until November 30, 2018 to make payment in full on their past due storm water bills and past due utility bills. For those past due amounts that remain unpaid, the City of Lake Elmo has authority under Minnesota State Statute 444.075, subdivision 3, to certify the delinquent balances. For those property owners to be certified, the City prepares an assessment roll, and sends it to Washington County in December. Upon receipt, Washington County will then certify the amount to the property owner as part of their property taxes for payment in 2019. QUESTIONS BEFORE THE CITY COUNCIL: 1) Does the City Council approve of certifying delinquent storm water and delinquent utility amounts to Washington County for payment on the 2019 property taxes? DISCUSSION: The Storm Water and Utility Funds are enterprise funds that the City operates, and are therefore meant to operate similar to a business enterprise. As such, utility rates are reviewed on a regular basis and are set based on full and timely payments. The certification process is a tool that enables the City to receive payment for those accounts that become delinquent. FISCAL IMPACT: As of November 30, 2018, the number of properties that will be certified is 681 for a total of $66,636.66. RECOMMENDATION: 1) “Motion to Adopt Resolution No. 2018-135 authorizing certification of delinquent storm water and utility bills to be sent to Washington County, MN, which will be assessed on property owner’s taxes payable in 2019.” ATTACHMENTS: 1) Resolution No. 2018-135 2) Delinquent Utility Accounts – Exhibit A CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2018-135 RESOLUTION AUTHORIZING CERTIFICATION OF DELINQUENT UTILITY BILLS TO BE SENT TO WASHINGTONCOUNTY, MN, WHICH WILL BE CERTIFIED TO PROPERTY TAXES PAYABLE IN 2019 WHEREAS, Minn. Stat. 444.075, subdivision. 3, permits certification of unpaid charges to the county auditor for collection with taxes payable; WHEREAS, the Municipal Code for the City of Lake Elmo contains a provision to certify delinquent accounts to the County Auditor for the collection with taxes payable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA, THAT: 1. The list of delinquent accounts, a copy of which is attached hereto as “Delinquent Utility Accounts – Exhibit A”, and made part hereof, is hereby accepted and shall be certified to the Washington County Auditor for collection with taxes payable. 2. The certified amount shall be payable over a period of one year. 3. The owner of the property may at any time prior to certification to the County Auditor, pay the delinquent amount to the City of Lake Elmo. 4. The City Finance Director shall forthwith transmit information to the County Auditor to be extended on the property tax lists of Washington County. Such delinquent accounts shall be collected and paid over in the same manner as other municipal taxes. ADOPTED, by the Lake Elmo City Council on the 4th day of December, 2018. ______________________________ Mike Pearson Mayor ATTEST: __________________________________ Julie Johnson City Clerk Account Payoff Amt PIN Balance Cert Fee SPASMT Amt 1 01-00001991-00-1 $ 3,092.36 22.029.21.21.0026 $ 3,092.36 247.39$ 3,339.75$ 2 01-00000034-00-4 $ 1,051.75 14.029.21.44.0012 $ 1,051.75 84.14$ 1,135.89$ 3 01-00000142-02-8 $ 1,036.17 24.029.21.22.0003 $ 1,036.17 82.89$ 1,119.06$ 4 03-00000171-00-2 $ 1,023.29 34.029.21.34.0004 $ 1,023.29 81.86$ 1,105.15$ 5 01-00000189-00-1 $ 896.13 13.029.21.43.0007 $ 896.13 71.69$ 967.82$ 6 01-00001331-00-1 $ 781.75 11.029.21.33.0021 $ 781.75 62.54$ 844.29$ 7 01-00008421-00-8 $ 758.82 34.029.21.42.0088 $ 758.82 60.71$ 819.53$ 8 01-00004770-00-7 $ 727.14 34.029.21.41.0053 $ 727.14 58.17$ 785.31$ 9 01-00000989-00-7 $ 674.49 06.029.20.31.0020 $ 674.49 53.96$ 728.45$ 10 04-00000175-00-7 $ 610.32 21.029.21.12.0022 $ 610.32 48.83$ 659.15$ 11 01-00010501-00-0 $ 603.91 13.029.21.41.0014 $ 603.91 48.31$ 652.22$ 12 01-00000192-00-7 $ 569.84 13.029.21.43.0012 $ 569.84 45.59$ 615.43$ 13 01-00007120-00-7 $ 565.77 33.029.21.11.0007 $ 565.77 45.26$ 611.03$ 14 01-00000158-00-1 $ 489.77 14.029.21.41.0016 $ 489.77 39.18$ 528.95$ 15 01-00000521-00-3 $ 475.88 15.029.21.32.0022 $ 475.88 38.07$ 513.95$ 16 01-00007981-00-2 $ 468.24 13.029.21.42.0020 $ 468.24 37.46$ 505.70$ 17 04-00000273-00-2 $ 457.19 21.029.21.13.0019 $ 457.19 36.58$ 493.77$ 18 01-00008833-00-1 $ 451.64 13.029.21.41.0018 $ 451.64 36.13$ 487.77$ 19 01-00000247-00-4 $ 435.63 14.029.21.44.0020 $ 435.63 34.85$ 470.48$ 20 01-00000603-00-6 $ 430.94 16.029.21.41.0012 $ 430.94 34.48$ 465.42$ 21 04-00000289-00-1 $ 428.96 21.029.21.13.0004 $ 428.96 34.32$ 463.28$ 22 01-00008061-00-2 $ 428.11 12.029.21.33.0044 $ 428.11 34.25$ 462.36$ 23 01-00000849-00-8 $ 403.80 12.029.21.42.0019 $ 403.80 32.30$ 436.10$ 24 01-00000064-00-3 $ 389.95 13.029.21.34.0007 $ 389.95 31.20$ 421.15$ 25 04-00000093-00-4 $ 385.51 22.029.21.23.0012 $ 385.51 30.84$ 416.35$ 26 01-00000153-00-6 $ 374.43 14.029.21.41.0012 $ 374.43 29.95$ 404.38$ 27 04-00000243-00-3 $ 366.24 21.029.21.22.0007 $ 366.24 29.30$ 395.54$ 28 01-00000819-00-9 $ 364.11 12.029.21.12.0020 $ 364.11 29.13$ 393.24$ 29 01-00000861-00-6 $ 361.38 12.029.21.42.0031 $ 361.38 28.91$ 390.29$ 30 04-00000083-00-1 $ 360.35 22.029.21.22.0014 $ 360.35 28.83$ 389.18$ 31 01-00007951-00-3 $ 350.75 12.029.21.33.0095 $ 350.75 28.06$ 378.81$ 32 01-00005510-00-4 $ 349.03 36.029.21.32.0036 $ 349.03 27.92$ 376.95$ 33 04-00000127-00-4 $ 347.11 21.029.21.12.0011 $ 347.11 27.77$ 374.88$ 34 01-00001451-00-4 $ 333.35 02.029.21.14.0011 $ 333.35 26.67$ 360.02$ 35 01-00002091-00-7 $ 330.14 10.029.21.41.0016 $ 330.14 26.41$ 356.55$ 36 01-00004685-00-8 $ 327.05 34.029.21.41.0036 $ 327.05 26.16$ 353.21$ 37 01-00000078-00-0 $ 325.66 13.029.21.34.0025 $ 325.66 26.05$ 351.71$ 38 01-00001435-00-2 $ 324.35 01.029.21.14.0007 $ 324.35 25.95$ 350.30$ 39 01-00006012-00-0 $ 323.81 99.999.99.99.9999 $ 323.81 25.90$ 349.71$ 40 04-00000019-00-6 $ 317.23 15.029.21.33.0040 $ 317.23 25.38$ 342.61$ 41 04-00000215-00-6 $ 306.47 21.029.21.23.0007 $ 306.47 25.00$ 331.47$ 42 01-00004755-00-6 $ 299.94 34.029.21.41.0050 $ 299.94 25.00$ 324.94$ 43 01-00009241-00-9 $ 297.18 12.029.21.33.0058 $ 297.18 25.00$ 322.18$ 44 04-00000205-00-3 $ 295.64 21.029.21.23.0014 $ 295.64 25.00$ 320.64$ 45 01-00006011-00-9 $ 292.66 99.999.99.99.9999 $ 292.66 25.00$ 317.66$ 46 01-00000244-00-1 $ 283.72 14.029.21.41.0027 $ 283.72 25.00$ 308.72$ 47 01-00000249-01-9 $ 276.50 13.029.21.23.0036 $ 276.50 25.00$ 301.50$ 48 01-00000020-00-7 $ 275.87 13.029.21.34.0004 $ 275.87 25.00$ 300.87$ 49 01-00003810-00-7 $ 269.29 34.029.21.41.0069 $ 269.29 25.00$ 294.29$ Exhibit A 50 01-00005580-00-5 $ 266.58 36.029.21.32.0059 $ 266.58 25.00$ 291.58$ 51 01-00000175-00-4 $ 241.31 24.029.21.21.0027 $ 241.31 25.00$ 266.31$ 52 01-00000230-01-7 $ 237.49 13.029.21.22.0010 $ 237.49 25.00$ 262.49$ 53 01-00007088-00-6 $ 232.69 33.029.21.13.0018 $ 232.69 25.00$ 257.69$ 54 01-00000122-00-6 $ 227.38 13.029.21.32.0040 $ 227.38 25.00$ 252.38$ 55 04-00000165-00-4 $ 225.74 16.029.21.34.0019 $ 225.74 25.00$ 250.74$ 56 01-00000607-00-0 $ 223.58 16.029.21.14.0029 $ 223.58 25.00$ 248.58$ 57 01-00004330-00-7 $ 211.55 34.029.21.41.0024 $ 211.55 25.00$ 236.55$ 58 03-00000775-00-8 $ 211.03 99.999.99.99.9999 $ 211.03 25.00$ 236.03$ 59 01-00004030-00-6 $ 204.09 34.029.21.41.0005 $ 204.09 25.00$ 229.09$ 60 01-00000210-00-8 $ 198.79 13.029.21.32.0048 $ 198.79 25.00$ 223.79$ 61 04-00000213-00-4 $ 197.09 21.029.21.23.0006 $ 197.09 25.00$ 222.09$ 62 01-00000074-00-6 $ 196.69 13.029.21.24.0003 $ 196.69 25.00$ 221.69$ 63 01-00000119-00-0 $ 183.12 13.029.21.32.0084 $ 183.12 25.00$ 208.12$ 64 01-00000252-00-2 $ 180.00 13.029.21.24.0016 $ 180.00 25.00$ 205.00$ 65 01-00004230-00-0 $ 179.24 34.029.21.42.0016 $ 179.24 25.00$ 204.24$ 66 01-00000338-00-9 $ 178.16 24.029.21.11.0012 $ 178.16 25.00$ 203.16$ 67 04-00000181-00-6 $ 174.61 21.029.21.21.0013 $ 174.61 25.00$ 199.61$ 68 01-00001756-00-0 $ 173.64 01.029.21.13.0015 $ 173.64 25.00$ 198.64$ 69 01-00000878-00-6 $ 172.57 12.029.21.43.0018 $ 172.57 25.00$ 197.57$ 70 01-00006016-00-4 $ 170.54 $ 170.54 25.00$ 195.54$ 71 01-00004495-00-7 $ 169.46 34.029.21.42.0032 $ 169.46 25.00$ 194.46$ 72 01-00008401-00-2 $ 168.84 34.029.21.43.0009 $ 168.84 25.00$ 193.84$ 73 01-00003996-00-4 $ 167.20 34.029.21.41.0162 $ 167.20 25.00$ 192.20$ 74 01-00000053-00-9 $ 162.39 13.029.21.33.0035 $ 162.39 25.00$ 187.39$ 75 01-00000981-00-9 $ 157.79 06.029.20.32.0027 $ 157.79 25.00$ 182.79$ 76 01-00001013-00-6 $ 155.32 06.029.20.31.0055 $ 155.32 25.00$ 180.32$ 77 01-00000624-00-3 $ 151.07 16.029.21.14.0027 $ 151.07 25.00$ 176.07$ 78 01-00007106-00-7 $ 150.57 33.029.21.12.0008 $ 150.57 25.00$ 175.57$ 79 01-00008411-00-5 $ 150.57 34.029.21.42.0086 $ 150.57 25.00$ 175.57$ 80 01-00001233-00-6 $ 150.13 22.029.21.21.0011 $ 150.13 25.00$ 175.13$ 81 01-00010671-00-8 $ 149.73 10.029.21.32.0005 $ 149.73 25.00$ 174.73$ 82 04-00000013-00-0 $ 146.75 15.029.21.34.0002 $ 146.75 25.00$ 171.75$ 83 01-00005500-00-1 $ 142.19 36.029.21.32.0030 $ 142.19 25.00$ 167.19$ 84 01-00004280-00-5 $ 141.85 34.029.21.41.0021 $ 141.85 25.00$ 166.85$ 85 04-00000211-00-2 $ 141.09 21.029.21.23.0005 $ 141.09 25.00$ 166.09$ 86 01-00000905-00-9 $ 134.79 06.029.20.33.0023 $ 134.79 25.00$ 159.79$ 87 04-00000049-00-5 $ 125.38 15.029.21.33.0021 $ 125.38 25.00$ 150.38$ 88 01-00000322-00-0 $ 116.96 24.029.21.14.0008 $ 116.96 25.00$ 141.96$ 89 01-00000102-00-0 $ 115.94 13.029.21.23.0050 $ 115.94 25.00$ 140.94$ 90 01-00000970-00-5 $ 114.84 06.029.20.32.0067 $ 114.84 25.00$ 139.84$ 91 01-00005230-00-9 $ 113.39 36.029.21.32.0020 $ 113.39 25.00$ 138.39$ 92 01-00000549-00-7 $ 112.91 16.029.21.14.0015 $ 112.91 25.00$ 137.91$ 93 01-00000113-00-4 $ 106.59 13.029.21.32.0036 $ 106.59 25.00$ 131.59$ 94 01-00001641-00-5 $ 91.37 15.029.21.42.0003 $ 91.37 25.00$ 116.37$ 95 01-00003818-00-5 $ 87.64 34.029.21.41.0073 $ 87.64 25.00$ 112.64$ 96 01-00003972-00-4 $ 87.43 34.029.21.41.0150 $ 87.43 25.00$ 112.43$ 97 01-00000516-00-5 $ 85.16 15.029.21.32.0027 $ 85.16 25.00$ 110.16$ 98 01-00000063-00-2 $ 85.13 24.029.21.21.0007 $ 85.13 25.00$ 110.13$ 99 01-00000272-00-8 $ 75.75 05.029.21.44.0015 $ 75.75 25.00$ 100.75$ 100 01-00011741-00-5 $ 75.40 34.029.21.31.0024 $ 75.40 25.00$ 100.40$ 101 01-00009871-00-0 $ 74.33 34.029.21.41.0115 $ 74.33 25.00$ 99.33$ 102 01-00010341-00-8 $ 71.71 13.029.21.41.0028 $ 71.71 25.00$ 96.71$ 103 01-00000984-00-2 $ 70.30 06.029.20.31.0024 $ 70.30 25.00$ 95.30$ 104 01-00000241-02-4 $ 68.95 24.029.21.42.0010 $ 68.95 25.00$ 93.95$ 105 01-00000552-00-3 $ 65.51 09.029.21.44.0020 $ 65.51 25.00$ 90.51$ 106 04-00000033-00-6 $ 64.87 15.029.21.33.0005 $ 64.87 25.00$ 89.87$ 107 04-00000009-00-3 $ 63.71 22.029.21.21.0001 $ 63.71 25.00$ 88.71$ 108 01-00000077-00-9 $ 62.44 13.029.21.34.0022 $ 62.44 25.00$ 87.44$ 109 01-00000269-00-2 $ 58.96 13.029.21.33.0002 $ 58.96 25.00$ 83.96$ 110 01-00000121-00-5 $ 56.77 13.029.21.32.0039 $ 56.77 25.00$ 81.77$ 111 01-00000062-00-1 $ 55.00 13.029.21.34.0010 $ 55.00 25.00$ 80.00$ 112 01-00000213-00-1 $ 54.88 13.029.21.23.0027 $ 54.88 25.00$ 79.88$ 113 01-00000900-00-4 $ 53.00 06.029.20.33.0025 $ 53.00 25.00$ 78.00$ 114 01-00000560-00-4 $ 41.49 09.029.21.44.0010 $ 41.49 25.00$ 66.49$ 115 01-00000006-00-7 $ 39.30 13.029.21.32.0015 $ 39.30 25.00$ 64.30$ 116 04-00000171-00-3 $ 39.30 21.029.21.12.0001 $ 39.30 25.00$ 64.30$ 117 01-00004310-00-1 $ 35.37 34.029.21.41.0023 $ 35.37 25.00$ 60.37$ 118 01-00000172-00-1 $ 30.57 24.029.21.12.0016 $ 30.57 25.00$ 55.57$ 119 01-00000532-00-7 $ 30.57 15.029.21.32.0006 $ 30.57 25.00$ 55.57$ 120 01-00000225-00-6 $ 29.16 13.029.21.23.0001 $ 29.16 25.00$ 54.16$ 121 01-00004813-00-9 $ 22.45 34.029.21.42.0093 $ 22.45 25.00$ 47.45$ 122 01-00009311-00-7 $ 21.84 34.029.21.14.0060 $ 21.84 25.00$ 46.84$ 123 01-00011871-00-1 $ 21.84 25.029.21.11.0047 $ 21.84 25.00$ 46.84$ 124 04-00000045-00-1 $ 21.84 15.029.21.33.0027 $ 21.84 25.00$ 46.84$ 125 04-00000237-00-4 $ 21.84 21.029.21.22.0009 $ 21.84 25.00$ 46.84$ 126 04-00000269-00-5 $ 21.84 21.029.21.24.0006 $ 21.84 25.00$ 46.84$ 127 01-00001350-00-6 $ 20.95 01.029.21.14.0021 $ 20.95 25.00$ 45.95$ 128 01-00009761-00-0 $ 20.56 12.029.21.33.0075 $ 20.56 25.00$ 45.56$ 129 01-00001377-00-9 $ 20.15 01.029.21.13.0023 $ 20.15 25.00$ 45.15$ 130 01-00001450-00-3 $ 20.15 01.029.21.11.0008 $ 20.15 25.00$ 45.15$ 131 01-00001325-00-2 $ 19.38 01.029.21.11.0017 $ 19.38 25.00$ 44.38$ 132 01-00009921-00-2 $ 19.13 12.02921.33.0059 $ 19.13 25.00$ 44.13$ 133 01-00000134-00-1 $ 18.10 13.029.21.33.0040 $ 18.10 25.00$ 43.10$ 134 01-00008191-00-8 $ 17.54 33.029.21.11.0011 $ 17.54 25.00$ 42.54$ 135 01-00000932-00-5 $ 14.85 06.029.20.32.0044 $ 14.85 25.00$ 39.85$ 136 01-00000248-00-5 $ 11.82 13.029.21.32.0006 $ 11.82 25.00$ 36.82$ 137 01-00001353-00-9 $ 10.59 01.029.21.13.0025 $ 10.59 25.00$ 35.59$ 138 01-00008055-00-3 $ 9.52 12.029.21.33.0042 $ 9.52 25.00$ 34.52$ 139 01-00000519-00-8 $ 9.46 15.029.21.32.0020 $ 9.46 25.00$ 34.46$ 140 01-00005730-00-4 $ 7.81 36.029.21.32.0045 $ 7.81 25.00$ 32.81$ 141 01-00000845-00-4 $ 6.38 12.029.21.41.0019 $ 6.38 25.00$ 31.38$ 142 01-00000991-00-2 $ 5.67 06.029.20.31.0019 $ 5.67 25.00$ 30.67$ 143 01-00000057-00-3 $ 5.46 13.029.21.34.0032 $ 5.46 25.00$ 30.46$ 144 05-00030080-00-8 $ 2,071.25 03.029.21.21.0003 2,071.25$ 165.70$ 2,236.95$ 145 05-00031350-00-9 $ 794.75 34.029.21.34.0004 794.75$ 63.58$ 858.33$ 146 05-00030060-00-2 $ 756.38 33.029.21.44.0036 756.38$ 60.51$ 816.89$ 147 05-00030860-00-8 $ 682.68 16.029.21.43.0006 682.68$ 54.61$ 737.29$ 148 05-00030810-00-3 $ 397.72 16.029.21.42.0001 397.72$ 31.82$ 429.54$ 149 05-00030120-00-7 $ 299.53 13.029.21.21.0006 299.53$ 25.00$ 324.53$ 150 05-00030850-00-5 $ 215.87 16.029.21.42.0010 215.87$ 25.00$ 240.87$ 151 05-00000670-00-8 $ 179.49 13.029.21.12.0001 179.49$ 25.00$ 204.49$ 152 05-00030830-00-9 $ 177.07 16.029.21.42.0005 177.07$ 25.00$ 202.07$ 153 05-00031910-00-9 $ 160.67 34.029.21.13.0001 160.67$ 25.00$ 185.67$ 154 05-00000650-00-2 $ 153.39 12.029.21.33.0001 153.39$ 25.00$ 178.39$ 155 05-00031620-00-1 $ 149.40 06.029.20.34.0009 149.40$ 25.00$ 174.40$ 156 05-00001170-00-2 $ 149.26 33.029.21.11.0001 149.26$ 25.00$ 174.26$ 157 05-00000960-00-6 $ 142.73 15.029.21.42.0004 142.73$ 25.00$ 167.73$ 158 05-00031810-00-2 $ 118.02 04.029.21.14.0004 118.02$ 25.00$ 143.02$ 159 05-00000450-00-8 $ 117.56 11.029.211.20.004 117.56$ 25.00$ 142.56$ 160 05-00030840-00-2 $ 99.66 16.029.21.42.0009 99.66$ 25.00$ 124.66$ 161 05-00000170-00-3 $ 90.41 02.029.21.31.0005 90.41$ 25.00$ 115.41$ 162 05-00029270-00-7 $ 84.23 24.029.21.13.0004 84.23$ 25.00$ 109.23$ 163 05-00000090-00-2 $ 75.92 01.029.21.33.0002 75.92$ 25.00$ 100.92$ 164 05-00000350-00-1 $ 69.13 04.029.21.41.0003 69.13$ 25.00$ 94.13$ 165 05-00000300-00-6 $ 69.08 04.029.21.13.0002 69.08$ 25.00$ 94.08$ 166 05-00001360-00-3 $ 55.26 36.029.21.32.0002 55.26$ 25.00$ 80.26$ 167 05-00000400-00-3 $ 50.00 10.029.21.24.0031 50.00$ 25.00$ 75.00$ 168 05-00001900-00-7 $ 50.00 28.029.21.11.0010 50.00$ 25.00$ 75.00$ 169 05-00002190-00-7 $ 50.00 01.029.21.34.0002 50.00$ 25.00$ 75.00$ 170 05-00002300-00-4 $ 50.00 01.029.21.44.0020 50.00$ 25.00$ 75.00$ 171 05-00002460-00-9 $ 50.00 02.029.21.23.0001 50.00$ 25.00$ 75.00$ 172 05-00002590-00-5 $ 50.00 02.029.21.41.0012 50.00$ 25.00$ 75.00$ 173 05-00002880-00-3 $ 50.00 03.029.21.12.0003 50.00$ 25.00$ 75.00$ 174 05-00003050-00-7 $ 50.00 03.029.21.14.0006 50.00$ 25.00$ 75.00$ 175 05-00003070-00-3 $ 50.00 03.029.21.14.0009 50.00$ 25.00$ 75.00$ 176 05-00003160-00-7 $ 50.00 03.029.21.22.0004 50.00$ 25.00$ 75.00$ 177 05-00003240-00-8 $ 50.00 03.029.21.31.0002 50.00$ 25.00$ 75.00$ 178 05-00003330-00-2 $ 50.00 03.029.21.31.0011 50.00$ 25.00$ 75.00$ 179 05-00003510-00-0 $ 50.00 03.029.21.32.0018 50.00$ 25.00$ 75.00$ 180 05-00003550-00-2 $ 50.00 03.029.21.33.0003 50.00$ 25.00$ 75.00$ 181 05-00003960-00-3 $ 50.00 03.029.21.42.0004 50.00$ 25.00$ 75.00$ 182 05-00004040-00-3 $ 50.00 03.029.21.42.0012 50.00$ 25.00$ 75.00$ 183 05-00004100-00-8 $ 50.00 03.029.21.43.0010 50.00$ 25.00$ 75.00$ 184 05-00004240-00-7 $ 50.00 03.029.21.44.0011 50.00$ 25.00$ 75.00$ 185 05-00004290-00-2 $ 50.00 03.029.21.44.0016 50.00$ 25.00$ 75.00$ 186 05-00004390-00-9 $ 50.00 04.029.21.12.0006 50.00$ 25.00$ 75.00$ 187 05-00004410-00-2 $ 50.00 04.029.21.12.0008 50.00$ 25.00$ 75.00$ 188 05-00004420-00-5 $ 50.00 04.029.21.12.0009 50.00$ 25.00$ 75.00$ 189 05-00004470-00-0 $ 50.00 04.029.21.12.0014 50.00$ 25.00$ 75.00$ 190 05-00004610-00-6 $ 50.00 04.029.21.21.0011 50.00$ 25.00$ 75.00$ 191 05-00004720-00-6 $ 50.00 04.029.21.22.0005 50.00$ 25.00$ 75.00$ 192 05-00004750-00-5 $ 50.00 04.029.21.22.0008 50.00$ 25.00$ 75.00$ 193 05-00004790-00-7 $ 50.00 04.029.21.22.0012 50.00$ 25.00$ 75.00$ 194 05-00004930-00-3 $ 50.00 04.029.21.23.0004 50.00$ 25.00$ 75.00$ 195 05-00005370-00-2 $ 50.00 04.029.21.33.0025 50.00$ 25.00$ 75.00$ 196 05-00005450-00-3 $ 50.00 04.029.21.33.0038 50.00$ 25.00$ 75.00$ 197 05-00005750-00-4 $ 50.00 05.029.21.11.0003 50.00$ 25.00$ 75.00$ 198 05-00005770-00-0 $ 50.00 05.029.21.11.0005 50.00$ 25.00$ 75.00$ 199 05-00005840-00-8 $ 50.00 05.029.21.11.0012 50.00$ 25.00$ 75.00$ 200 05-00005980-00-7 $ 50.00 05.029.21.14.0009 50.00$ 25.00$ 75.00$ 201 05-00006080-00-3 $ 50.00 05.029.21.14.0019 50.00$ 25.00$ 75.00$ 202 05-00006090-00-6 $ 50.00 05.029.21.41.0003 50.00$ 25.00$ 75.00$ 203 05-00006130-00-5 $ 50.00 05.029.21.42.0004 50.00$ 25.00$ 75.00$ 204 05-00006290-00-0 $ 50.00 05.029.21.42.0021 50.00$ 25.00$ 75.00$ 205 05-00006300-00-0 $ 50.00 05.029.21.42.0022 50.00$ 25.00$ 75.00$ 206 05-00006460-00-5 $ 50.00 05.029.21.43.0008 50.00$ 25.00$ 75.00$ 207 05-00006520-00-0 $ 50.00 05.029.21.43.0016 50.00$ 25.00$ 75.00$ 208 05-00006600-00-1 $ 50.00 05.029.21.43.0024 50.00$ 25.00$ 75.00$ 209 05-00006640-00-3 $ 50.00 05.029.21.43.0028 50.00$ 25.00$ 75.00$ 210 05-00006650-00-6 $ 50.00 05.029.21.44.0002 50.00$ 25.00$ 75.00$ 211 05-00006660-00-9 $ 50.00 05.029.21.44.0003 50.00$ 25.00$ 75.00$ 212 05-00006680-00-5 $ 50.00 05.029.21.44.0005 50.00$ 25.00$ 75.00$ 213 05-00006720-00-4 $ 50.00 05.029.21.44.0009 50.00$ 25.00$ 75.00$ 214 05-00006830-00-4 $ 50.00 05.029.21.44.0028 50.00$ 25.00$ 75.00$ 215 05-00006860-00-3 $ 50.00 05.029.21.44.0032 50.00$ 25.00$ 75.00$ 216 05-00007030-00-7 $ 50.00 06.029.20.23.0006 50.00$ 25.00$ 75.00$ 217 05-00007040-00-0 $ 50.00 06.029.20.23.0007 50.00$ 25.00$ 75.00$ 218 05-00007130-00-4 $ 50.00 06.029.20.31.0020 50.00$ 25.00$ 75.00$ 219 05-00007170-00-6 $ 50.00 06.029.20.31.0024 50.00$ 25.00$ 75.00$ 220 05-00007270-00-3 $ 50.00 06.029.20.31.0035 50.00$ 25.00$ 75.00$ 221 05-00007280-00-6 $ 50.00 06.029.20.31.0036 50.00$ 25.00$ 75.00$ 222 05-00007490-00-3 $ 50.00 06.029.20.32.0019 50.00$ 25.00$ 75.00$ 223 05-00007570-00-4 $ 50.00 06.029.20.32.0027 50.00$ 25.00$ 75.00$ 224 05-00007590-00-0 $ 50.00 06.029.20.32.0036 50.00$ 25.00$ 75.00$ 225 05-00007670-00-1 $ 50.00 06.029.20.32.0044 50.00$ 25.00$ 75.00$ 226 05-00007690-00-7 $ 50.00 06.029.20.32.0046 50.00$ 25.00$ 75.00$ 227 05-00007750-00-2 $ 50.00 06.029.20.32.0052 50.00$ 25.00$ 75.00$ 228 05-00007880-00-8 $ 50.00 06.029.20.32.0065 50.00$ 25.00$ 75.00$ 229 05-00007890-00-1 $ 50.00 06.029.20.32.0066 50.00$ 25.00$ 75.00$ 230 05-00007950-00-6 $ 50.00 06.029.20.33.0005 50.00$ 25.00$ 75.00$ 231 05-00008130-00-3 $ 50.00 06.029.20.33.0023 50.00$ 25.00$ 75.00$ 232 05-00008190-00-1 $ 50.00 08.029.21.11.0001 50.00$ 25.00$ 75.00$ 233 05-00008490-00-2 $ 50.00 09.029.21.11.0004 50.00$ 25.00$ 75.00$ 234 05-00008600-00-9 $ 50.00 09.029.21.11.0017 50.00$ 25.00$ 75.00$ 235 05-00008640-00-1 $ 50.00 09.029.21.11.0022 50.00$ 25.00$ 75.00$ 236 05-00008650-00-4 $ 50.00 09.029.21.110.023 50.00$ 25.00$ 75.00$ 237 05-00008920-00-6 $ 50.00 09.029.21.22.0004 50.00$ 25.00$ 75.00$ 238 05-00008950-00-5 $ 50.00 09.029.21.22.0007 50.00$ 25.00$ 75.00$ 239 05-00009000-00-6 $ 50.00 09.029.21.22.0013 50.00$ 25.00$ 75.00$ 240 05-00009010-00-9 $ 50.00 09.029.21.22.0014 50.00$ 25.00$ 75.00$ 241 05-00009061-00-5 $ 50.00 34.029.21.32.0055 50.00$ 25.00$ 75.00$ 242 05-00009090-00-3 $ 50.00 09.029.21.23.0017 50.00$ 25.00$ 75.00$ 243 05-00009191-00-1 $ 50.00 13.029.21.41.0057 50.00$ 25.00$ 75.00$ 244 05-00009201-00-1 $ 50.00 13.029.21.41.0058 50.00$ 25.00$ 75.00$ 245 05-00009211-00-4 $ 50.00 13.029.21.41.0059 50.00$ 25.00$ 75.00$ 246 05-00009220-00-6 $ 50.00 09.029.21.24.0004 50.00$ 25.00$ 75.00$ 247 05-00009221-00-7 $ 50.00 13.029.21.41.0060 50.00$ 25.00$ 75.00$ 248 05-00009231-00-0 $ 50.00 13.029.21.41.0061 50.00$ 25.00$ 75.00$ 249 05-00009241-00-3 $ 50.00 13.029.21.41.0062 50.00$ 25.00$ 75.00$ 250 05-00009251-00-6 $ 50.00 13.029.21.41.0064 50.00$ 25.00$ 75.00$ 251 05-00009261-00-9 $ 50.00 13.029.21.41.0063 50.00$ 25.00$ 75.00$ 252 05-00009271-00-2 $ 50.00 13.029.21.41.0065 50.00$ 25.00$ 75.00$ 253 05-00009281-00-5 $ 50.00 13.029.21.41.0066 50.00$ 25.00$ 75.00$ 254 05-00009291-00-8 $ 50.00 13.029.21.41.0067 50.00$ 25.00$ 75.00$ 255 05-00009301-00-8 $ 50.00 13.029.21.41.0068 50.00$ 25.00$ 75.00$ 256 05-00009311-00-1 $ 50.00 13.029.2141.0069 50.00$ 25.00$ 75.00$ 257 05-00009321-00-4 $ 50.00 13.029.21.41.0070 50.00$ 25.00$ 75.00$ 258 05-00009331-00-7 $ 50.00 13.029.21.14.0005 50.00$ 25.00$ 75.00$ 259 05-00009340-00-9 $ 50.00 09.029.21.24.0016 50.00$ 25.00$ 75.00$ 260 05-00009341-00-0 $ 50.00 13.029.21.41.0071 50.00$ 25.00$ 75.00$ 261 05-00009351-00-3 $ 50.00 13.02921.41.0072 50.00$ 25.00$ 75.00$ 262 05-00009361-00-6 $ 50.00 13.029.21.41.0073 50.00$ 25.00$ 75.00$ 263 05-00009381-00-2 $ 50.00 13.029.21.41.0073 50.00$ 25.00$ 75.00$ 264 05-00009391-00-5 $ 50.00 13.029.21.41.0074 50.00$ 25.00$ 75.00$ 265 05-00009490-00-1 $ 50.00 09.029.21.31.0015 50.00$ 25.00$ 75.00$ 266 05-00009630-00-7 $ 50.00 09.029.21.32.0001 50.00$ 25.00$ 75.00$ 267 05-00009640-00-0 $ 50.00 09.029.21.32.0003 50.00$ 25.00$ 75.00$ 268 05-00009750-00-0 $ 50.00 09.029.21.32.0014 50.00$ 25.00$ 75.00$ 269 05-00009771-00-7 $ 50.00 33.029.21.11.0067 50.00$ 25.00$ 75.00$ 270 05-00009810-00-5 $ 50.00 09.029.21.32.0021 50.00$ 25.00$ 75.00$ 271 05-00010090-00-5 $ 50.00 09.029.21.34.0002 50.00$ 25.00$ 75.00$ 272 05-00010140-00-7 $ 50.00 09.029.21.34.0007 50.00$ 25.00$ 75.00$ 273 05-00010200-00-2 $ 50.00 09.029.21.34.0013 50.00$ 25.00$ 75.00$ 274 05-00010340-00-1 $ 50.00 09.029.21.41.0011 50.00$ 25.00$ 75.00$ 275 05-00010420-00-2 $ 50.00 09.029.21.41.0019 50.00$ 25.00$ 75.00$ 276 05-00010431-00-6 $ 50.00 34.029.21.14.0085 50.00$ 25.00$ 75.00$ 277 05-00010510-00-6 $ 50.00 09.029.21.42.0008 50.00$ 25.00$ 75.00$ 278 05-00010740-00-9 $ 50.00 09.029.21.43.0005 50.00$ 25.00$ 75.00$ 279 05-00010870-00-5 $ 50.00 09.029.21.43.0018 50.00$ 25.00$ 75.00$ 280 05-00010890-00-1 $ 50.00 09.029.21.43.0020 50.00$ 25.00$ 75.00$ 281 05-00010930-00-0 $ 50.00 09.029.21.43.0024 50.00$ 25.00$ 75.00$ 282 05-00010971-00-3 $ 50.00 12.02921.34.0066 50.00$ 25.00$ 75.00$ 283 05-00010981-00-6 $ 50.00 12.029.21.34.0057 50.00$ 25.00$ 75.00$ 284 05-00010991-00-9 $ 50.00 34.029.21.14.0076 50.00$ 25.00$ 75.00$ 285 05-00011001-00-8 $ 50.00 12.029.21.34.0065 50.00$ 25.00$ 75.00$ 286 05-00011021-00-4 $ 50.00 12.029.21.34.0058 50.00$ 25.00$ 75.00$ 287 05-00011031-00-7 $ 50.00 12.029.21.34.0064 50.00$ 25.00$ 75.00$ 288 05-00011041-00-0 $ 50.00 12.029.21.34.0059 50.00$ 25.00$ 75.00$ 289 05-00011051-00-3 $ 50.00 12.029.21.34.0063 50.00$ 25.00$ 75.00$ 290 05-00011061-00-6 $ 50.00 12.029.21.34.0060 50.00$ 25.00$ 75.00$ 291 05-00011071-00-9 $ 50.00 12.029.21.34.0061 50.00$ 25.00$ 75.00$ 292 05-00011080-00-1 $ 50.00 09.029.21.44.0008 50.00$ 25.00$ 75.00$ 293 05-00011081-00-2 $ 50.00 12.029.21.34.0062 50.00$ 25.00$ 75.00$ 294 05-00011091-00-5 $ 50.00 12.029.21.34.0073 50.00$ 25.00$ 75.00$ 295 05-00011100-00-4 $ 50.00 09.029.21.44.0010 50.00$ 25.00$ 75.00$ 296 05-00011101-00-5 $ 50.00 12.029.21.34.0072 50.00$ 25.00$ 75.00$ 297 05-00011111-00-8 $ 50.00 12.029.21.34.0071 50.00$ 25.00$ 75.00$ 298 05-00011121-00-1 $ 50.00 12.029.21.34.0070 50.00$ 25.00$ 75.00$ 299 05-00011131-00-4 $ 50.00 12.029.21.34.0074 50.00$ 25.00$ 75.00$ 300 05-00011141-00-7 $ 50.00 12.029.21.34.0075 50.00$ 25.00$ 75.00$ 301 05-00011151-00-0 $ 50.00 12.029.21.34.0076 50.00$ 25.00$ 75.00$ 302 05-00011161-00-3 $ 50.00 12.029.21.34.0067 50.00$ 25.00$ 75.00$ 303 05-00011171-00-6 $ 50.00 12.029.21.34.0068 50.00$ 25.00$ 75.00$ 304 05-00011181-00-9 $ 50.00 12.029.21.34.0069 50.00$ 25.00$ 75.00$ 305 05-00011190-00-1 $ 50.00 09.029.21.44.0019 50.00$ 25.00$ 75.00$ 306 05-00011201-00-2 $ 50.00 13.029.21.42.0028 50.00$ 25.00$ 75.00$ 307 05-00011211-00-5 $ 50.00 13.029.21.42.0029 50.00$ 25.00$ 75.00$ 308 05-00011221-00-8 $ 50.00 13.029.21.42.0030 50.00$ 25.00$ 75.00$ 309 05-00011231-00-1 $ 50.00 13.029.21.42.0031 50.00$ 25.00$ 75.00$ 310 05-00011240-00-3 $ 50.00 09.029.21.44.0024 50.00$ 25.00$ 75.00$ 311 05-00011241-00-4 $ 50.00 13.029.21.42.0032 50.00$ 25.00$ 75.00$ 312 05-00011251-00-7 $ 50.00 13.029.21.42.0033 50.00$ 25.00$ 75.00$ 313 05-00011260-00-9 $ 50.00 09.029.21.44.0026 50.00$ 25.00$ 75.00$ 314 05-00011261-00-0 $ 50.00 13.029.21.42.0034 50.00$ 25.00$ 75.00$ 315 05-00011281-00-6 $ 50.00 13.029.21.42.0036 50.00$ 25.00$ 75.00$ 316 05-00011291-00-9 $ 50.00 13.029.21.42.0037 50.00$ 25.00$ 75.00$ 317 05-00011301-00-9 $ 50.00 13.029.21.42.0038 50.00$ 25.00$ 75.00$ 318 05-00011311-00-2 $ 50.00 13.029.21.41.0075 50.00$ 25.00$ 75.00$ 319 05-00011315-00-6 $ 50.00 10.029.21.14.0006 50.00$ 25.00$ 75.00$ 320 05-00011321-00-5 $ 50.00 13.029.21.41.0076 50.00$ 25.00$ 75.00$ 321 05-00011331-00-8 $ 50.00 13.029.21.42.0039 50.00$ 25.00$ 75.00$ 322 05-00011341-00-1 $ 50.00 13.029.21.42.0040 50.00$ 25.00$ 75.00$ 323 05-00011351-00-4 $ 50.00 13.029.21.42.0041 50.00$ 25.00$ 75.00$ 324 05-00011361-00-7 $ 50.00 13.029.21.42.0042 50.00$ 25.00$ 75.00$ 325 05-00011380-00-2 $ 50.00 10.029.21.21.0009 50.00$ 25.00$ 75.00$ 326 05-00011381-00-3 $ 50.00 13.029.21.42.0044 50.00$ 25.00$ 75.00$ 327 05-00011391-00-6 $ 50.00 13.029.21.42.0045 50.00$ 25.00$ 75.00$ 328 05-00011401-00-6 $ 50.00 13.029.21.42.0046 50.00$ 25.00$ 75.00$ 329 05-00011411-00-9 $ 50.00 13.029.21.41.0077 50.00$ 25.00$ 75.00$ 330 05-00011421-00-2 $ 50.00 13.029.21.41.0078 50.00$ 25.00$ 75.00$ 331 05-00011430-00-4 $ 50.00 10.029.21.21.0015 50.00$ 25.00$ 75.00$ 332 05-00011431-00-5 $ 50.00 13.029.21.41.0079 50.00$ 25.00$ 75.00$ 333 05-00011451-00-1 $ 50.00 13.029.21.41.0081 50.00$ 25.00$ 75.00$ 334 05-00011461-00-4 $ 50.00 13.029.21.41.0082 50.00$ 25.00$ 75.00$ 335 05-00011471-00-7 $ 50.00 13.029.21.41.0083 50.00$ 25.00$ 75.00$ 336 05-00011730-00-5 $ 50.00 10.029.21.22.0023 50.00$ 25.00$ 75.00$ 337 05-00011770-00-7 $ 50.00 10.029.21.24.0010 50.00$ 25.00$ 75.00$ 338 05-00011850-00-8 $ 50.00 10.029.21.24.0020 50.00$ 25.00$ 75.00$ 339 05-00011950-00-5 $ 50.00 10.029.21.31.0002 50.00$ 25.00$ 75.00$ 340 05-00012050-00-1 $ 50.00 10.029.21.31.0012 50.00$ 25.00$ 75.00$ 341 05-00012120-00-9 $ 50.00 10.029.21.32.0009 50.00$ 25.00$ 75.00$ 342 05-00012250-00-5 $ 50.00 10.029.21.41.0003 50.00$ 25.00$ 75.00$ 343 05-00012310-00-0 $ 50.00 11.029.21.14.0005 50.00$ 25.00$ 75.00$ 344 05-00012490-00-1 $ 50.00 11.029.21.32.0007 50.00$ 25.00$ 75.00$ 345 05-00012520-00-7 $ 50.00 11.029.21.33.0019 50.00$ 25.00$ 75.00$ 346 05-00012780-00-9 $ 50.00 11.029.21.42.0006 50.00$ 25.00$ 75.00$ 347 05-00012800-00-2 $ 50.00 11.029.21.42.0008 50.00$ 25.00$ 75.00$ 348 05-00012840-00-4 $ 50.00 11.029.21.43.0008 50.00$ 25.00$ 75.00$ 349 05-00012930-00-8 $ 50.00 11.029.21.43.0017 50.00$ 25.00$ 75.00$ 350 05-00013120-00-8 $ 50.00 12.029.21.11.0025 50.00$ 25.00$ 75.00$ 351 05-00013220-00-5 $ 50.00 12.029.21.12.0008 50.00$ 25.00$ 75.00$ 352 05-00013370-00-7 $ 50.00 12.029.21.13.0008 50.00$ 25.00$ 75.00$ 353 05-00013510-00-3 $ 50.00 12.029.21.14.0015 50.00$ 25.00$ 75.00$ 354 05-00013530-00-9 $ 50.00 12.029.21.14.0018 50.00$ 25.00$ 75.00$ 355 05-00013610-00-0 $ 50.00 12.029.21.21.0003 50.00$ 25.00$ 75.00$ 356 05-00013630-00-6 $ 50.00 12.029.21.22.0005 50.00$ 25.00$ 75.00$ 357 05-00013920-00-4 $ 50.00 12.029.21.41.0029 50.00$ 25.00$ 75.00$ 358 05-00014000-00-4 $ 50.00 12.029.21.42.0019 50.00$ 25.00$ 75.00$ 359 05-00014090-00-1 $ 50.00 12.029.21.42.0028 50.00$ 25.00$ 75.00$ 360 05-00014120-00-7 $ 50.00 12.029.21.42.0031 50.00$ 25.00$ 75.00$ 361 05-00014140-00-3 $ 50.00 12.029.21.42.0033 50.00$ 25.00$ 75.00$ 362 05-00014190-00-8 $ 50.00 12.029.21.42.0038 50.00$ 25.00$ 75.00$ 363 05-00014320-00-1 $ 50.00 12.029.21.43.0018 50.00$ 25.00$ 75.00$ 364 05-00014390-00-2 $ 50.00 12.029.21.44.0013 50.00$ 25.00$ 75.00$ 365 05-00014620-00-2 $ 50.00 13.029.21.23.0042 50.00$ 25.00$ 75.00$ 366 05-00014640-00-8 $ 50.00 13.029.21.23.0044 50.00$ 25.00$ 75.00$ 367 05-00014720-00-9 $ 50.00 13.029.21.24.0003 50.00$ 25.00$ 75.00$ 368 05-00014910-00-0 $ 50.00 13.029.21.32.0003 50.00$ 25.00$ 75.00$ 369 05-00015030-00-2 $ 50.00 13.029.21.32.0037 50.00$ 25.00$ 75.00$ 370 05-00015040-00-5 $ 50.00 13.029.21.32.0038 50.00$ 25.00$ 75.00$ 371 05-00015050-00-8 $ 50.00 13.029.21.32.0039 50.00$ 25.00$ 75.00$ 372 05-00015060-00-1 $ 50.00 13.029.21.32.0040 50.00$ 25.00$ 75.00$ 373 05-00015200-00-7 $ 50.00 13.029.21.32.0068 50.00$ 25.00$ 75.00$ 374 05-00015290-00-4 $ 50.00 13.029.21.32.0084 50.00$ 25.00$ 75.00$ 375 05-00015450-00-6 $ 50.00 13.029.21.33.0018 50.00$ 25.00$ 75.00$ 376 05-00015460-00-9 $ 50.00 13.029.21.33.0019 50.00$ 25.00$ 75.00$ 377 05-00015480-00-5 $ 50.00 13.029.21.33.0022 50.00$ 25.00$ 75.00$ 378 05-00015680-00-9 $ 50.00 13.029.21.34.0007 50.00$ 25.00$ 75.00$ 379 05-00015760-00-0 $ 50.00 13.029.21.34.0015 50.00$ 25.00$ 75.00$ 380 05-00015860-00-7 $ 50.00 13.029.21.34.0025 50.00$ 25.00$ 75.00$ 381 05-00015900-00-6 $ 50.00 13.029.21.34.0029 50.00$ 25.00$ 75.00$ 382 05-00015980-00-0 $ 50.00 13.029.21.43.0007 50.00$ 25.00$ 75.00$ 383 05-00016520-00-3 $ 50.00 14.029.21.41.0011 50.00$ 25.00$ 75.00$ 384 05-00016530-00-6 $ 50.00 14.029.21.41.0012 50.00$ 25.00$ 75.00$ 385 05-00016570-00-8 $ 50.00 14.029.21.41.0016 50.00$ 25.00$ 75.00$ 386 05-00016630-00-3 $ 50.00 14.029.21.41.0027 50.00$ 25.00$ 75.00$ 387 05-00016790-00-8 $ 50.00 14.029.21.44.0012 50.00$ 25.00$ 75.00$ 388 05-00016870-00-9 $ 50.00 14.029.21.44.0020 50.00$ 25.00$ 75.00$ 389 05-00016930-00-4 $ 50.00 14.029.21.44.0030 50.00$ 25.00$ 75.00$ 390 05-00017250-00-0 $ 50.00 15.029.21.32.0022 50.00$ 25.00$ 75.00$ 391 05-00017260-00-3 $ 50.00 15.029.21.32.0023 50.00$ 25.00$ 75.00$ 392 05-00017270-00-6 $ 50.00 15.029.21.32.0032 50.00$ 25.00$ 75.00$ 393 05-00017300-00-2 $ 50.00 15.029.21.32.0027 50.00$ 25.00$ 75.00$ 394 05-00017320-00-8 $ 50.00 15.029.21.32.0031 50.00$ 25.00$ 75.00$ 395 05-00017370-00-3 $ 50.00 15.029.21.33.0005 50.00$ 25.00$ 75.00$ 396 05-00017420-00-5 $ 50.00 15.029.21.33.0012 50.00$ 25.00$ 75.00$ 397 05-00017470-00-0 $ 50.00 15.029.21.33.0018 50.00$ 25.00$ 75.00$ 398 05-00017500-00-6 $ 50.00 15.029.21.33.0021 50.00$ 25.00$ 75.00$ 399 05-00017560-00-4 $ 50.00 15.029.21.33.0040 50.00$ 25.00$ 75.00$ 400 05-00017610-00-6 $ 50.00 15.029.21.34.0002 50.00$ 25.00$ 75.00$ 401 05-00017640-00-5 $ 50.00 15.029.21.34.0006 50.00$ 25.00$ 75.00$ 402 05-00017960-00-2 $ 50.00 16.029.21.13.0030 50.00$ 25.00$ 75.00$ 403 05-00017990-00-1 $ 50.00 16.029.21.14.0004 50.00$ 25.00$ 75.00$ 404 05-00018000-00-0 $ 50.00 16.029.21.14.0005 50.00$ 25.00$ 75.00$ 405 05-00018040-00-2 $ 50.00 16.029.21.14.0010 50.00$ 25.00$ 75.00$ 406 05-00018090-00-7 $ 50.00 16.029.21.14.0015 50.00$ 25.00$ 75.00$ 407 05-00018100-00-7 $ 50.00 16.029.21.14.0016 50.00$ 25.00$ 75.00$ 408 05-00018190-00-4 $ 50.00 16.029.21.14.0025 50.00$ 25.00$ 75.00$ 409 05-00018230-00-3 $ 50.00 16.029.21.14.0029 50.00$ 25.00$ 75.00$ 410 05-00018280-00-8 $ 50.00 16.029.21.14.0034 50.00$ 25.00$ 75.00$ 411 05-00018330-00-0 $ 50.00 16.029.21.21.0003 50.00$ 25.00$ 75.00$ 412 05-00018390-00-8 $ 50.00 16.029.21.21.0009 50.00$ 25.00$ 75.00$ 413 05-00018500-00-5 $ 50.00 16.029.21.21.0020 50.00$ 25.00$ 75.00$ 414 05-00018520-00-1 $ 50.00 16.029.21.21.0022 50.00$ 25.00$ 75.00$ 415 05-00018650-00-7 $ 50.00 16.029.21.22.0014 50.00$ 25.00$ 75.00$ 416 05-00018690-00-9 $ 50.00 16.029.21.22.0018 50.00$ 25.00$ 75.00$ 417 05-00018890-00-3 $ 50.00 16.029.21.34.0019 50.00$ 25.00$ 75.00$ 418 05-00019020-00-5 $ 50.00 16.029.21.41.0012 50.00$ 25.00$ 75.00$ 419 05-00019100-00-6 $ 50.00 16.029.21.43.0012 50.00$ 25.00$ 75.00$ 420 05-00019150-00-1 $ 50.00 21.029.21.11.0007 50.00$ 25.00$ 75.00$ 421 05-00019200-00-3 $ 50.00 21.029.21.12.0001 50.00$ 25.00$ 75.00$ 422 05-00019260-00-1 $ 50.00 21.029.21.12.0009 50.00$ 25.00$ 75.00$ 423 05-00019280-00-7 $ 50.00 21.029.21.12.0011 50.00$ 25.00$ 75.00$ 424 05-00019360-00-8 $ 50.00 21.029.21.12.0022 50.00$ 25.00$ 75.00$ 425 05-00019560-00-2 $ 50.00 21.029.21.12.0044 50.00$ 25.00$ 75.00$ 426 05-00019630-00-0 $ 50.00 21.029.21.12.0051 50.00$ 25.00$ 75.00$ 427 05-00019700-00-8 $ 50.00 21.029.21.13.0004 50.00$ 25.00$ 75.00$ 428 05-00019770-00-9 $ 50.00 21.029.21.13.0012 50.00$ 25.00$ 75.00$ 429 05-00019830-00-4 $ 50.00 21.029.21.13.0019 50.00$ 25.00$ 75.00$ 430 05-00019990-00-9 $ 50.00 21.029.21.21.0001 50.00$ 25.00$ 75.00$ 431 05-00020080-00-5 $ 50.00 21.029.21.21.0012 50.00$ 25.00$ 75.00$ 432 05-00020090-00-8 $ 50.00 21.029.21.21.0013 50.00$ 25.00$ 75.00$ 433 05-00020220-00-1 $ 50.00 21.029.21.22.0007 50.00$ 25.00$ 75.00$ 434 05-00020310-00-5 $ 50.00 21.029.21.23.0006 50.00$ 25.00$ 75.00$ 435 05-00020320-00-8 $ 50.00 21.029.21.23.0007 50.00$ 25.00$ 75.00$ 436 05-00020350-00-7 $ 50.00 21.029.21.23.0010 50.00$ 25.00$ 75.00$ 437 05-00020450-00-4 $ 50.00 21.029.21.24.0006 50.00$ 25.00$ 75.00$ 438 05-00020620-00-9 $ 50.00 21.029.21.33.0012 50.00$ 25.00$ 75.00$ 439 05-00020670-00-4 $ 50.00 21.029.21.34.0004 50.00$ 25.00$ 75.00$ 440 05-00020730-00-9 $ 50.00 21.029.21.34.0013 50.00$ 25.00$ 75.00$ 441 05-00020740-00-2 $ 50.00 22.029.21.21.0001 50.00$ 25.00$ 75.00$ 442 05-00020760-00-8 $ 50.00 22.029.21.21.0011 50.00$ 25.00$ 75.00$ 443 05-00020900-00-4 $ 50.00 22.029.21.22.0012 50.00$ 25.00$ 75.00$ 444 05-00020920-00-0 $ 50.00 22.029.21.22.0014 50.00$ 25.00$ 75.00$ 445 05-00021070-00-1 $ 50.00 23.029.21.11.0004 50.00$ 25.00$ 75.00$ 446 05-00021130-00-6 $ 50.00 24.029.21.11.0009 50.00$ 25.00$ 75.00$ 447 05-00021160-00-5 $ 50.00 24.029.21.11.0012 50.00$ 25.00$ 75.00$ 448 05-00021450-00-3 $ 50.00 24.029.21.12.0028 50.00$ 25.00$ 75.00$ 449 05-00021470-00-9 $ 50.00 24.029.21.12.0030 50.00$ 25.00$ 75.00$ 450 05-00021500-00-5 $ 50.00 24.029.21.12.0033 50.00$ 25.00$ 75.00$ 451 05-00021510-00-8 $ 50.00 24.029.21.12.0034 50.00$ 25.00$ 75.00$ 452 05-00021690-00-9 $ 50.00 24.029.21.14.0008 50.00$ 25.00$ 75.00$ 453 05-00021700-00-9 $ 50.00 24.029.21.14.0009 50.00$ 25.00$ 75.00$ 454 05-00021710-00-2 $ 50.00 24.029.21.14.0010 50.00$ 25.00$ 75.00$ 455 05-00021760-00-7 $ 50.00 24.029.21.21.0031 50.00$ 25.00$ 75.00$ 456 05-00021860-00-4 $ 50.00 24.029.21.21.0017 50.00$ 25.00$ 75.00$ 457 05-00021900-00-3 $ 50.00 24.029.21.21.0021 50.00$ 25.00$ 75.00$ 458 05-00021920-00-9 $ 50.00 24.029.21.21.0024 50.00$ 25.00$ 75.00$ 459 05-00022200-00-3 $ 50.00 24.029.21.31.0003 50.00$ 25.00$ 75.00$ 460 05-00022280-00-7 $ 50.00 24.029.21.31.0011 50.00$ 25.00$ 75.00$ 461 05-00022350-00-5 $ 50.00 24.029.21.32.0003 50.00$ 25.00$ 75.00$ 462 05-00022440-00-9 $ 50.00 24.029.21.32.0013 50.00$ 25.00$ 75.00$ 463 05-00022530-00-3 $ 50.00 24.029.21.33.0004 50.00$ 25.00$ 75.00$ 464 05-00022700-00-8 $ 50.00 24.029.21.42.0005 50.00$ 25.00$ 75.00$ 465 05-00022740-00-0 $ 50.00 24.029.21.42.0009 50.00$ 25.00$ 75.00$ 466 05-00022790-00-5 $ 50.00 24.029.21.42.0014 50.00$ 25.00$ 75.00$ 467 05-00022850-00-0 $ 50.00 24.029.21.42.0020 50.00$ 25.00$ 75.00$ 468 05-00022860-00-3 $ 50.00 24.029.21.42.0021 50.00$ 25.00$ 75.00$ 469 05-00022940-00-4 $ 50.00 24.029.21.43.0004 50.00$ 25.00$ 75.00$ 470 05-00022980-00-6 $ 50.00 24.029.21.43.0009 50.00$ 25.00$ 75.00$ 471 05-00023060-00-6 $ 50.00 24.029.21.43.0017 50.00$ 25.00$ 75.00$ 472 05-00023280-00-6 $ 50.00 24.029.21.44.0018 50.00$ 25.00$ 75.00$ 473 05-00023330-00-8 $ 50.00 25.029.21.32.0009 50.00$ 25.00$ 75.00$ 474 05-00023350-00-4 $ 50.00 25.029.21.32.0011 50.00$ 25.00$ 75.00$ 475 05-00023490-00-3 $ 50.00 25.029.21.32.0029 50.00$ 25.00$ 75.00$ 476 05-00023590-00-0 $ 50.00 25.029.21.33.0010 50.00$ 25.00$ 75.00$ 477 05-00023610-00-3 $ 50.00 25.029.21.33.0012 50.00$ 25.00$ 75.00$ 478 05-00023710-00-0 $ 50.00 25.029.21.34.0003 50.00$ 25.00$ 75.00$ 479 05-00023920-00-7 $ 50.00 26.029.21.11.0002 50.00$ 25.00$ 75.00$ 480 05-00023930-00-0 $ 50.00 26.029.21.33.0001 50.00$ 25.00$ 75.00$ 481 05-00023950-00-6 $ 50.00 26.029.21.41.0002 50.00$ 25.00$ 75.00$ 482 05-00023980-00-5 $ 50.00 26.029.21.43.0002 50.00$ 25.00$ 75.00$ 483 05-00024060-00-5 $ 50.00 27.029.21.23.0006 50.00$ 25.00$ 75.00$ 484 05-00024180-00-8 $ 50.00 27.029.21.42.0004 50.00$ 25.00$ 75.00$ 485 05-00024210-00-4 $ 50.00 27.029.21.42.0010 50.00$ 25.00$ 75.00$ 486 05-00024230-00-0 $ 50.00 27.029.21.42.0013 50.00$ 25.00$ 75.00$ 487 05-00024510-00-5 $ 50.00 28.029.21.13.0001 50.00$ 25.00$ 75.00$ 488 05-00024580-00-6 $ 50.00 28.029.21.13.0012 50.00$ 25.00$ 75.00$ 489 05-00024690-00-6 $ 50.00 28.029.21.14.0007 50.00$ 25.00$ 75.00$ 490 05-00024700-00-6 $ 50.00 28.029.21.14.0008 50.00$ 25.00$ 75.00$ 491 05-00024780-00-0 $ 50.00 28.029.21.32.0003 50.00$ 25.00$ 75.00$ 492 05-00024830-00-2 $ 50.00 28.029.21.44.0002 50.00$ 25.00$ 75.00$ 493 05-00024870-00-4 $ 50.00 34.029.21.12.0004 50.00$ 25.00$ 75.00$ 494 05-00024950-00-5 $ 50.00 34.029.21.21.0003 50.00$ 25.00$ 75.00$ 495 05-00025100-00-3 $ 50.00 34.029.21.22.0001 50.00$ 25.00$ 75.00$ 496 05-00025170-00-4 $ 50.00 34.029.21.22.0008 50.00$ 25.00$ 75.00$ 497 05-00025270-00-1 $ 50.00 34.029.21.23.0009 50.00$ 25.00$ 75.00$ 498 05-00025370-00-8 $ 50.00 34.029.21.24.0005 50.00$ 25.00$ 75.00$ 499 05-00025410-00-7 $ 50.00 34.029.21.24.0009 50.00$ 25.00$ 75.00$ 500 05-00025530-00-0 $ 50.00 35.029.21.11.0004 50.00$ 25.00$ 75.00$ 501 05-00025580-00-5 $ 50.00 35.029.21.12.0003 50.00$ 25.00$ 75.00$ 502 05-00025590-00-8 $ 50.00 35.029.21.12.0004 50.00$ 25.00$ 75.00$ 503 05-00025620-00-4 $ 50.00 35.029.21.21.0001 50.00$ 25.00$ 75.00$ 504 05-00025630-00-7 $ 50.00 35.029.21.34.0001 50.00$ 25.00$ 75.00$ 505 05-00025720-00-1 $ 50.00 35.029.21.41.0010 50.00$ 25.00$ 75.00$ 506 05-00025750-00-0 $ 50.00 35.029.21.42.0005 50.00$ 25.00$ 75.00$ 507 05-00025820-00-8 $ 50.00 35.029.21.44.0007 50.00$ 25.00$ 75.00$ 508 05-00025850-00-7 $ 50.00 36.029.21.32.0007 50.00$ 25.00$ 75.00$ 509 05-00025870-00-3 $ 50.00 35.029.21.14.0001 50.00$ 25.00$ 75.00$ 510 05-00026070-00-6 $ 50.00 01.029.21.13.0015 50.00$ 25.00$ 75.00$ 511 05-00026130-00-1 $ 50.00 01.029.21.13.0021 50.00$ 25.00$ 75.00$ 512 05-00026420-00-9 $ 50.00 01.029.21.14.0021 50.00$ 25.00$ 75.00$ 513 05-00026440-00-5 $ 50.00 01.029.21.14.0024 50.00$ 25.00$ 75.00$ 514 05-00026460-00-1 $ 50.00 01.029.21.44.0005 50.00$ 25.00$ 75.00$ 515 05-00026630-00-6 $ 50.00 02.029.21.14.0008 50.00$ 25.00$ 75.00$ 516 05-00026800-00-1 $ 50.00 02.029.21.14.0026 50.00$ 25.00$ 75.00$ 517 05-00027020-00-0 $ 50.00 05.029.21.44.0016 50.00$ 25.00$ 75.00$ 518 05-00027060-00-2 $ 50.00 07.029.20.22.0004 50.00$ 25.00$ 75.00$ 519 05-00027070-00-5 $ 50.00 07.029.20.23.0010 50.00$ 25.00$ 75.00$ 520 05-00027080-00-8 $ 50.00 08.029.21.11.0009 50.00$ 25.00$ 75.00$ 521 05-00027240-00-0 $ 50.00 09.029.21.24.0018 50.00$ 25.00$ 75.00$ 522 05-00027470-00-3 $ 50.00 10.029.21.41.0023 50.00$ 25.00$ 75.00$ 523 05-00027830-00-9 $ 50.00 11.029.21.32.0025 50.00$ 25.00$ 75.00$ 524 05-00027920-00-3 $ 50.00 11.029.21.33.0006 50.00$ 25.00$ 75.00$ 525 05-00028040-00-5 $ 50.00 11.029.21.33.0018 50.00$ 25.00$ 75.00$ 526 05-00028060-00-1 $ 50.00 11.029.21.33.0021 50.00$ 25.00$ 75.00$ 527 05-00028300-00-4 $ 50.00 12.029.21.14.0009 50.00$ 25.00$ 75.00$ 528 05-00028310-00-7 $ 50.00 12.029.21.23.0002 50.00$ 25.00$ 75.00$ 529 05-00028370-00-5 $ 50.00 12.029.21.42.0014 50.00$ 25.00$ 75.00$ 530 05-00028400-00-1 $ 50.00 12.029.21.43.0013 50.00$ 25.00$ 75.00$ 531 05-00028410-00-4 $ 50.00 12.029.21.43.0014 50.00$ 25.00$ 75.00$ 532 05-00028430-00-0 $ 50.00 12.029.21.44.0010 50.00$ 25.00$ 75.00$ 533 05-00028590-00-5 $ 50.00 13.029.21.33.0003 50.00$ 25.00$ 75.00$ 534 05-00028720-00-8 $ 50.00 14.029.21.23.0011 50.00$ 25.00$ 75.00$ 535 05-00028750-00-7 $ 50.00 15.029.21.31.0007 50.00$ 25.00$ 75.00$ 536 05-00029000-00-2 $ 50.00 22.029.21.21.0019 50.00$ 25.00$ 75.00$ 537 05-00029010-00-5 $ 50.00 22.029.21.21.0020 50.00$ 25.00$ 75.00$ 538 05-00029020-00-8 $ 50.00 22.029.21.21.0021 50.00$ 25.00$ 75.00$ 539 05-00029410-00-3 $ 50.00 27.029.21.41.0003 50.00$ 25.00$ 75.00$ 540 05-00029420-00-6 $ 50.00 27.029.21.41.0004 50.00$ 25.00$ 75.00$ 541 05-00029470-00-1 $ 50.00 27.029.21.41.0010 50.00$ 25.00$ 75.00$ 542 05-00029480-00-4 $ 50.00 27.029.21.41.0012 50.00$ 25.00$ 75.00$ 543 05-00029520-00-3 $ 50.00 27.029.21.42.0002 50.00$ 25.00$ 75.00$ 544 05-00029530-00-6 $ 50.00 27.029.21.42.0003 50.00$ 25.00$ 75.00$ 545 05-00029550-00-2 $ 50.00 27.029.21.42.0007 50.00$ 25.00$ 75.00$ 546 05-00029560-00-5 $ 50.00 27.029.21.42.0008 50.00$ 25.00$ 75.00$ 547 05-00029580-00-1 $ 50.00 27.029.21.43.0004 50.00$ 25.00$ 75.00$ 548 05-00029590-00-4 $ 50.00 27.029.21.43.0006 50.00$ 25.00$ 75.00$ 549 05-00029600-00-4 $ 50.00 27.029.21.43.0006 50.00$ 25.00$ 75.00$ 550 05-00029610-00-7 $ 50.00 27.029.21.43.0007 50.00$ 25.00$ 75.00$ 551 05-00029660-00-2 $ 50.00 27.029.21.43.0015 50.00$ 25.00$ 75.00$ 552 05-00029680-00-8 $ 50.00 27.029.21.44.0005 50.00$ 25.00$ 75.00$ 553 05-00029690-00-1 $ 50.00 27.029.21.44.0006 50.00$ 25.00$ 75.00$ 554 05-00029700-00-1 $ 50.00 27.029.21.44.0007 50.00$ 25.00$ 75.00$ 555 05-00029710-00-4 $ 50.00 27.029.21.44.0008 50.00$ 25.00$ 75.00$ 556 05-00029720-00-7 $ 50.00 27.029.21.44.0009 50.00$ 25.00$ 75.00$ 557 05-00029910-00-8 $ 50.00 35.029.21.42.0002 50.00$ 25.00$ 75.00$ 558 05-00029960-00-3 $ 50.00 36.029.21.34.0001 50.00$ 25.00$ 75.00$ 559 05-00033020-00-7 $ 50.00 34.029.21.41.0005 50.00$ 25.00$ 75.00$ 560 05-00033100-00-8 $ 50.00 34.029.21.42.0013 50.00$ 25.00$ 75.00$ 561 05-00033110-00-1 $ 50.00 34.029.21.42.0012 50.00$ 25.00$ 75.00$ 562 05-00033200-00-5 $ 50.00 34.029.21.42.0006 50.00$ 25.00$ 75.00$ 563 05-00033220-00-1 $ 50.00 34.029.21.42.0016 50.00$ 25.00$ 75.00$ 564 05-00033350-00-7 $ 50.00 34.029.21.41.0026 50.00$ 25.00$ 75.00$ 565 05-00033370-00-3 $ 50.00 34.029.21.41.0027 50.00$ 25.00$ 75.00$ 566 05-00033460-00-7 $ 50.00 34.029.21.42.0056 50.00$ 25.00$ 75.00$ 567 05-00033550-00-1 $ 50.00 34.029.21.42.0032 50.00$ 25.00$ 75.00$ 568 05-00033790-00-7 $ 50.00 34.029.21.42.0063 50.00$ 25.00$ 75.00$ 569 05-00033950-00-9 $ 50.00 34.029.21.41.0038 50.00$ 25.00$ 75.00$ 570 05-00034100-00-7 $ 50.00 34.029.21.41.0053 50.00$ 25.00$ 75.00$ 571 05-00034220-00-0 $ 50.00 34.029.21.41.0075 50.00$ 25.00$ 75.00$ 572 05-00034230-00-3 $ 50.00 34.029.21.41.0076 50.00$ 25.00$ 75.00$ 573 05-00034240-00-6 $ 50.00 34.029.21.41.0077 50.00$ 25.00$ 75.00$ 574 05-00034850-00-1 $ 50.00 34.029.21.41.0138 50.00$ 25.00$ 75.00$ 575 05-00035000-00-9 $ 50.00 34.029.21.41.0153 50.00$ 25.00$ 75.00$ 576 05-00035070-00-0 $ 50.00 34.029.21.41.0160 50.00$ 25.00$ 75.00$ 577 05-00035160-00-4 $ 50.00 34.029.21.42.0083 50.00$ 25.00$ 75.00$ 578 05-00035190-00-3 $ 50.00 34.029.21.43.0007 50.00$ 25.00$ 75.00$ 579 05-00035240-00-5 $ 50.00 34.029.21.42.0088 50.00$ 25.00$ 75.00$ 580 05-00035440-00-9 $ 50.00 34.029.21.31.0081 50.00$ 25.00$ 75.00$ 581 05-00035495-00-9 $ 50.00 34.029.21.31.0067 50.00$ 25.00$ 75.00$ 582 05-00035595-00-6 $ 50.00 34.029.21.31.0045 50.00$ 25.00$ 75.00$ 583 05-00035600-00-1 $ 50.00 34.029.21.31.0044 50.00$ 25.00$ 75.00$ 584 05-00035605-00-6 $ 50.00 34.029.21.31.0043 50.00$ 25.00$ 75.00$ 585 05-00035610-00-4 $ 50.00 34.029.21.31.0042 50.00$ 25.00$ 75.00$ 586 05-00035615-00-9 $ 50.00 34.029.21.31.0041 50.00$ 25.00$ 75.00$ 587 05-00037000-00-7 $ 50.00 36.029.21.32.0016 50.00$ 25.00$ 75.00$ 588 05-00037070-00-8 $ 50.00 36.029.21.32.0018 50.00$ 25.00$ 75.00$ 589 05-00037090-00-4 $ 50.00 36.029.21.32.0020 50.00$ 25.00$ 75.00$ 590 05-00037140-00-6 $ 50.00 36.029.21.32.0023 50.00$ 25.00$ 75.00$ 591 05-00037210-00-4 $ 50.00 36.029.21.32.0036 50.00$ 25.00$ 75.00$ 592 05-00037260-00-9 $ 50.00 36.029.21.32.0057 50.00$ 25.00$ 75.00$ 593 05-00037350-00-3 $ 50.00 36.029.21.32.0053 50.00$ 25.00$ 75.00$ 594 05-00038010-00-9 $ 50.00 34.029.21.32.0008 50.00$ 25.00$ 75.00$ 595 05-00038020-00-2 $ 50.00 34.029.21.32.0009 50.00$ 25.00$ 75.00$ 596 05-00038050-00-1 $ 50.00 34.029.21.32.0012 50.00$ 25.00$ 75.00$ 597 05-00038400-00-4 $ 50.00 34.029.21.33.0015 50.00$ 25.00$ 75.00$ 598 05-00040090-00-4 $ 50.00 33.029.21.13.0012 50.00$ 25.00$ 75.00$ 599 05-00040420-00-1 $ 50.00 33.029.21.13.0018 50.00$ 25.00$ 75.00$ 600 05-00040460-00-3 $ 50.00 33.029.21.13.0022 50.00$ 25.00$ 75.00$ 601 05-00040510-00-5 $ 50.00 33.029.21.12.0008 50.00$ 25.00$ 75.00$ 602 05-00040580-00-6 $ 50.00 33.029.21.11.0007 50.00$ 25.00$ 75.00$ 603 05-00040600-00-9 $ 50.00 33.029.21.11.0009 50.00$ 25.00$ 75.00$ 604 05-00040711-00-0 $ 50.00 33.029.21.12.0034 50.00$ 25.00$ 75.00$ 605 05-00040713-00-2 $ 50.00 33.029.21.12.0035 50.00$ 25.00$ 75.00$ 606 05-00040719-00-8 $ 50.00 33.029.21.12.0038 50.00$ 25.00$ 75.00$ 607 05-00040721-00-3 $ 50.00 33.029.21.12.0039 50.00$ 25.00$ 75.00$ 608 05-00046150-00-3 $ 50.00 13.029.21.41.0018 50.00$ 25.00$ 75.00$ 609 05-00046220-00-1 $ 50.00 13.029.21.41.0025 50.00$ 25.00$ 75.00$ 610 05-00046330-00-1 $ 50.00 13.029.21.41.0036 50.00$ 25.00$ 75.00$ 611 05-00048726-00-0 $ 50.00 12.029.21.33.0044 50.00$ 25.00$ 75.00$ 612 05-00048729-00-3 $ 50.00 12.029.21.33.0045 50.00$ 25.00$ 75.00$ 613 05-00049270-00-3 $ 50.00 12.029.21.34.0010 50.00$ 25.00$ 75.00$ 614 05-00049310-00-2 $ 50.00 12.029.21.34.0014 50.00$ 25.00$ 75.00$ 615 05-00050125-00-8 $ 50.00 34.029.21.14.0012 50.00$ 25.00$ 75.00$ 616 05-00050242-00-8 $ 50.00 34.029.21.14.0051 50.00$ 25.00$ 75.00$ 617 05-00050245-00-1 $ 50.00 34.029.21.14.0052 50.00$ 25.00$ 75.00$ 618 05-00050248-00-4 $ 50.00 34.029.21.14.0053 50.00$ 25.00$ 75.00$ 619 05-00050251-00-0 $ 50.00 34.029.21.14.0054 50.00$ 25.00$ 75.00$ 620 05-00050257-00-6 $ 50.00 34.029.21.14.0056 50.00$ 25.00$ 75.00$ 621 05-00037440-00-7 $ 49.99 36.029.21.32.0044 49.99$ 25.00$ 74.99$ 622 05-00000330-00-5 $ 49.63 04.029.21.41.0001 49.63$ 25.00$ 74.63$ 623 05-00000830-00-0 $ 48.22 14.029.21.31.0001 48.22$ 25.00$ 73.22$ 624 05-00001920-00-3 $ 45.00 01.029.21.11.0014 45.00$ 25.00$ 70.00$ 625 05-00002250-00-2 $ 45.00 01.029.21.44.0015 45.00$ 25.00$ 70.00$ 626 05-00002470-00-2 $ 45.00 02.029.21.23.0003 45.00$ 25.00$ 70.00$ 627 05-00003460-00-8 $ 45.00 03.029.21.32.0013 45.00$ 25.00$ 70.00$ 628 05-00004600-00-3 $ 45.00 04.029.21.21.0010 45.00$ 25.00$ 70.00$ 629 05-00006110-00-9 $ 45.00 05.029.21.42.0002 45.00$ 25.00$ 70.00$ 630 05-00007260-00-0 $ 45.00 06.029.20.31.0034 45.00$ 25.00$ 70.00$ 631 05-00007840-00-6 $ 45.00 06.029.20.32.0061 45.00$ 25.00$ 70.00$ 632 05-00010180-00-9 $ 45.00 09.029.21.34.0011 45.00$ 25.00$ 70.00$ 633 05-00014790-00-0 $ 45.00 13.029.21.31.0004 45.00$ 25.00$ 70.00$ 634 05-00015020-00-9 $ 45.00 13.029.21.32.0036 45.00$ 25.00$ 70.00$ 635 05-00016030-00-1 $ 45.00 13.029.21.43.0012 45.00$ 25.00$ 70.00$ 636 05-00016430-00-9 $ 45.00 14.029.21.32.0016 45.00$ 25.00$ 70.00$ 637 05-00017030-00-0 $ 45.00 15.029.21.31.0002 45.00$ 25.00$ 70.00$ 638 05-00022320-00-6 $ 45.00 24.029.21.31.0015 45.00$ 25.00$ 70.00$ 639 05-00022680-00-5 $ 45.00 24.029.21.42.0003 45.00$ 25.00$ 70.00$ 640 05-00022900-00-2 $ 45.00 24.029.21.42.0025 45.00$ 25.00$ 70.00$ 641 05-00023050-00-3 $ 45.00 24.029.21.43.0016 45.00$ 25.00$ 70.00$ 642 05-00023420-00-2 $ 45.00 25.029.21.32.0018 45.00$ 25.00$ 70.00$ 643 05-00023990-00-8 $ 45.00 26.029.21.43.0003 45.00$ 25.00$ 70.00$ 644 05-00024710-00-9 $ 45.00 28.029.21.14.0009 45.00$ 25.00$ 70.00$ 645 05-00026900-00-8 $ 45.00 03.029.21.14.0011 45.00$ 25.00$ 70.00$ 646 05-00000320-00-2 $ 44.97 04.029.21.14.0005 44.97$ 25.00$ 69.97$ 647 05-00010060-00-6 $ 44.50 09.029.21.33.0019 44.50$ 25.00$ 69.50$ 648 05-00030220-00-4 $ 41.58 13.029.21.23.0025 41.58$ 25.00$ 66.58$ 649 05-00028420-00-7 $ 41.25 12.029.21.43.0015 41.25$ 25.00$ 66.25$ 650 05-00030500-00-9 $ 39.72 13.029.21.32.0005 39.72$ 25.00$ 64.72$ 651 05-00030280-00-2 $ 38.98 13.029.21.23.0054 38.98$ 25.00$ 63.98$ 652 05-00021740-00-1 $ 38.55 24.029.21.21.0005 38.55$ 25.00$ 63.55$ 653 05-00000590-00-7 $ 35.94 12.029.21.22.0002 35.94$ 25.00$ 60.94$ 654 05-00000270-00-0 $ 33.20 03.029.21.44.0019 33.20$ 25.00$ 58.20$ 655 05-00000340-00-8 $ 30.93 04.029.21.41.0002 30.93$ 25.00$ 55.93$ 656 05-00018470-00-9 $ 29.15 16.029.21.21.0017 29.15$ 25.00$ 54.15$ 657 05-00030490-00-9 $ 29.13 13.029.21.32.0001 29.13$ 25.00$ 54.13$ 658 05-00016240-00-8 $ 28.14 14.029.21.24.0008 28.14$ 25.00$ 53.14$ 659 05-00015870-00-0 $ 25.00 13.029.21.34.0026 25.00$ 25.00$ 50.00$ 660 05-00019430-00-6 $ 25.00 21.029.21.12.0029 25.00$ 25.00$ 50.00$ 661 05-00030610-00-9 $ 17.68 13.029.21.32.0048 17.68$ 25.00$ 42.68$ 662 05-00030620-00-2 $ 17.68 13.029.21.32.0049 17.68$ 25.00$ 42.68$ 663 05-00030230-00-7 $ 15.79 13.029.21.23.0026 15.79$ 25.00$ 40.79$ 664 05-00021020-00-6 $ 15.60 22.029.21.23.0012 15.60$ 25.00$ 40.60$ 665 05-00000360-00-4 $ 15.31 04.029.21.44.0001 15.31$ 25.00$ 40.31$ 666 05-00030680-00-0 $ 11.53 16.029.21.41.0017 11.53$ 25.00$ 36.53$ 667 05-00018660-00-0 $ 11.03 16.029.21.22.0015 11.03$ 25.00$ 36.03$ 668 05-00012440-00-6 $ 10.28 11.029.21.31.0009 10.28$ 25.00$ 35.28$ 669 05-00027490-00-9 $ 10.00 10.029.21.41.0025 10.00$ 25.00$ 35.00$ 670 05-00031270-00-8 $ 9.80 33.029.21.44.0031 9.80$ 25.00$ 34.80$ 671 05-00012170-00-4 $ 9.38 10.029.21.43.0005 9.38$ 25.00$ 34.38$ 672 05-00031080-00-7 $ 9.26 33.029.21.44.0012 9.26$ 25.00$ 34.26$ 673 05-00031300-00-4 $ 9.26 33.029.21.44.0034 9.26$ 25.00$ 34.26$ 674 05-00031310-00-7 $ 9.26 33.029.21.44.0035 9.26$ 25.00$ 34.26$ 675 05-00016920-00-1 $ 7.73 14.029.21.44.0029 7.73$ 25.00$ 32.73$ 676 05-00029930-00-4 $ 7.73 36.029.21.33.0004 7.73$ 25.00$ 32.73$ 677 05-00031110-00-3 $ 7.16 33.029.21.44.0015 7.16$ 25.00$ 32.16$ 678 05-00031280-00-1 $ 7.16 33.029.21.44.0032 7.16$ 25.00$ 32.16$ 679 05-00009370-00-8 $ 6.15 09.029.21.31.0002 6.15$ 25.00$ 31.15$ 680 05-00008510-00-5 $ 5.70 09.029.21.11.0007 5.70$ 25.00$ 30.70$ 681 05-00022360-00-8 $ 5.33 24.029.21.32.0004 5.33$ 25.00$ 30.33$ 66,636.66$ STAFF REPORT DATE: December 4, 2018 ITEM #: 20 AGENDA ITEM: Sidewalk Snow Removal Ordinance Amendment SUBMITTED BY: Rob Weldon, Public Works Director REVIEWED BY: Kristina Handt, City Administrator BACKGROUND: The Council discussed changes to the current city ordinance relating to the timing of snow removal from public sidewalks during the November 7, 2018 City Council Meeting. Staff has included an amended ordinances which currently falls within Chapter 96, Nuisances affecting Peace and Safety section of the City Code and is proposing an additional language be added to the Streets and Sidewalks, Chapter 93, of the city code to further cover the intent of sidewalk sow removal. ISSUE BEFORE COUNCIL: Should the City Council amend the existing ordinances related to snow removal from public sidewalks? PROPOSAL DETAILS/ANALYSIS: Included in your packet is a redlined ordinance to show the proposed changes to Chapter 96, along with additional language to be included in Chapter 93 of the City Code. Both ordinances are consistent in language and directly address the removal of snow from public sidewalks abutting city streets. OPTIONS: • Approve amendment of City Code as it relates to sidewalk snow removal • Amend and approve amendment of City Code as it relates to sidewalk snow removal • Deny amendment of City Code as it relates to sidewalk snow removal RECOMMENDATION: “Motion to approve Ordinance Amendment 08-216 amending Chapters 96 and 93 regarding Snow Removal from Sidewalks.” ATTACHMENTS: • Ordinance Amendment 545010v1 SJS LA515-1 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-216 AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY AMENDING CHAPTERS 96 AND 93 REGARDING SNOW REMOVAL FROM SIDEWALKS SECTION 1. The City Council of the City of Lake Elmo hereby amends Title IX, Chapter 96, Nuisances, Section 96.03, paragraph (A)(23) by deleting the stricken language and adding the underlined language as follows: § 96.03 PUBLIC NUISANCES AFFECTING PEACE AND SAFETY. (A) The following are declared to be nuisances affecting peace and safety. (23) Snow on streets and sidewalks. All snow and ice not removed from public sidewalks 12 24 hours following after the termination of any snow and or ice formation has stopped precipitating. Snow plowed or shoveled into a public street shall also be declared a nuisance; SECTION 2. The City Council of the City of Lake Elmo hereby amends Title IX, Chapter 93, Streets and Sidewalks, by adding a new Section 93.50, Sidewalks which shall read as follows. SIDEWALKS § 93.50 SIDEWALK SNOW REMOVAL. (A) Removal of snow and ice from sidewalks. The owner or occupant of any property within the city’s corporate limits that fronts upon any public street that has an abutting sidewalk must remove any snow or ice from the sidewalk within 24 hours following the termination of an y snow or ice formation. The owner or occupant of the property abutting the sidewalk must keep the abutting sidewalk reasonably clear and free of any snow or ice. (B) Nuisance. Failure by the owner or occupant of the property abutting the sidewalk to comply with this section shall constitute a nuisance and the nuisance may be abated by the city in accordance with Chapter 96 of the city code. SECTION 3. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. 545010v1 SJS LA515-1 SECTION 4. Adoption Date. This Ordinance 08-216 was adopted on this ______ day of ___ 2018, by a vote of ___ Ayes and ___ Nays. LAKE ELMO CITY COUNCIL _________________________________ Mike Pearson, Mayor ATTEST: _________________________________ Julie Johnson, City Clerk This Ordinance 08-216 was published on the ___ day of _________________, 2018. STAFF REPORT DATE: December 4, 2018 REGULAR ITEM #: 21 MOTION TO: Honorable Mayor and City Council FROM: Sue Iverson – Finance Director AGENDA ITEM: 2019 Budget – General Fund, EDA Fund and Tax Levy REVIEWED BY: Kristina Handt – City Administrator INTRODUCTION: In preparation for adoption of the final tax levy, the City Council needs to hold a Truth-N-Taxation hearing. Following the hearing, the Council is asked to adopt the final budgets and property tax levy. This memo addresses the following information: discussion on levy, assumptions used to prepare the final budgets and tax levy. ISSUE BEFORE THE COUNCIL: 1) What changes, if any should be made to the final budgets? 2) What Final Property Tax Levy would the City Council like to set for certification to Washington County for Payable 2019? FINAL LEVY At the November 13, 2018, City Council worksession, council directed staff to remove the $35,000 from the line item for Keats Ave Turn Lane and add that amount to the Vehicle Replacement Fund transfer. Council did discuss the Sealcoating and Crack Sealing line item which also included the Discover Bridge Crossing and directed staff to leave the line item and description as is for the time being. The Snow Removal Contract Services line item was left as is given the City Council was still undecided on this issue. The City Council instructed staff to set the levy to increase the tax rate by 2% over the 2018 rate. Staff prepared a budget that would increase the tax rate by 2% over the 2018 tax rate, which the City Council adopted as the Preliminary Levy for certification at its September 18, 2019 meeting. As you can see from the table on the next page, the Pay 2018 rate was 22.4442% with an overall levy of $3,596,601. The preliminary tax rate for Pay 2019 is 22.902% with an overall levy increase of $593,236 to $4,189,837. ***PLEASE NOTE THESE ARE ESTIMATES USING NUMBERS FROM THE COUNTY*** Below shows the impact to median valued home of $396,964. The table shows both the increase resulting from the increase in market value of 3.7% and Fiscal Disparities ($35.06), and the amount attributed to the proposed levy increase ($17.91) for a total of $52.97. The overall City levy is made up of the General Fund Operating Levy and the Debt Levies. The table to the left shows the Actual 2018 levy and the Preliminary 2019 levy with the tax rate increased by 2%. Note: the 2019 General Fund budget includes $645,076 in transfers to the Vehicle Replacement Fund to reduce future borrowing and debt for equipment and vehicle purchases, meaning, after 2019, if the Vehicle Replacement Fund continues to be funded, the City will not have to borrow for equipment. The 2019 General Fund budget also includes $67,859 in transfers to debt service. The reduction in assessments for Old Village Phase 3 assessments results in an increase of $23,833 each year for the GO 2017A debt levy. Since we cannot increase the levy after the preliminary levy was set this year, we will have transfer funds from the General Fund to cover this for the 2018 and 2019 levy years totaling $47,766. The Equipment Certificates issued in 2018 will have an interest payment due for 2019 of $20,093 that is also transferred as the Debt Levy for this issue cannot be added for 2019 since this bond closed after the preliminary levy was certified. Actual Proposed % Ite m Pay 2018 Pay 2019 Change (A)(B)(C) 1.Levy before reduction for state aids $3,596,601 $4,189,837 16.5% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,596,601 $4,189,837 16.5% 4.Fiscal Disparity Portion of Levy - $149,615 $199,221 33.2% 5.Local Portion of Levy = $3,446,986 $3,990,616 15.8% 6.Local Taxable Value ÷ 15,359,350 17,424,380 13.4% 7.Local Tax Rate = 22.442% 22.902% 2.0% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,417,942,900 1,614,873,700 13.9% 12.Market Value Referenda Rate = 0.00000% 0.00000% 0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2019 Pay 2019 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual Increas Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $289.25 $19.05 1.59$ $13.33 1.11$ $5.72 0.48$ 396,964 1,513 395,451 3,955 $905.77 $52.97 4.41$ $35.06 2.92$ $17.91 1.49$ 350,000 5,740 344,260 3,443 $788.52 $46.59 3.88$ $30.99 2.58$ $15.60 1.30$ 500,000 - 500,000 5,000 $1,145.10 $62.95 5.25$ $40.30 3.36$ $22.65 1.89$ 750,000 - 750,000 8,125 $1,860.79 $112.56 9.38$ $75.75 6.31$ $36.81 3.07$ Impact from Marget Shifts Impact from Total Change and Fiscal Disparities Levy Increase 2018 2019 GO 2009B $50,911 $43,580 GO 2010A 61,206 59,356 GO 2010B 204,519 205,989 GO 2011A 73,254 76,719 GO 2012A GO 2012B 61,141 65,275 GO 2013A GO 2014A 203,045 203,885 GO 2015A 28,683 25,113 GO 2016A 189,419 189,419 GO 2017A 341,610 346,598 Total Debt Levies $1,213,788 $1,215,932 General Fund $2,382,813 $2,973,905 Total Levy $3,596,601 $4,189,837 OPERATING BUDGETS Salary and Benefits The 2019 preliminary budget is currently being prepared assuming a 2.5% cost-of-living adjustment (COLA) for non-union staff and 3.0% COLA for union staff with no other changes to the compensation policies, step and grade system. Medical benefits for non-union staff decreased by 4%, however, union staff are estimated to increase by 6% as this increase will not be known until March of 2019. A contingency of $3,788 has been built into the budget this reason. General Fund Revenues are largely increased due to the proposed operating levy for the General Fund. Since the City is in an expansion phase we have projected a conservative estimate for building permits, planning, and zoning fees. Cable franchise revenues are increasing as the City builds out. State Fire Aid and Municipal State Aids (MSA) for road maintenance are based on the current estimates done this year. Tower Rent has increased as we have two additional leases and current lease increases. The Mayor and Council budget remains fairly flat with the exception of some IT expenses. Communications shows a reduction of which $33,700 is expenditures for IT that are reallocated throughout the budget to the proper departments. Finance has an overall decrease of 15.19% as a result of hiring a full- time Finance Director as opposed to contracting with a consultant, and elimination of the one-time software costs in 2018 for the software conversion. The most notable change in Planning & Zoning is the decrease of $31,000 as the result of completing the Comprehensive Plan. Keats Ave Turn Lane has been added in Engineering. The Sheriff’s contract increased 5.58%. Building Inspections had an additional Inspector in the 2018 budget, but since that position has not been filled, staff has reevaluated and changed this for 2019 to reflect a part-time position. A new vehicle for Building Inspections had previously been budgeted for 2018 and has been moved to 2019. Public Works is comprised of Streets (General Fund), Parks (General General Fund Revenues Property Tax Levy $771,207 Fiscal Disparities 49,606 Building/Mechanical Permits 77,000 State Fire Aid 13,000 MSA Maintenance 16,166 Planning & Zoning Fees 15,005 Cable Franchise Revenue 17,000 Tower Rent 55,148 Miscellaneous -13,857 $1,000,275 General Fund Expenditures Assessing Services $28,150 E lections -8,500 Finance Director 102,147 Finance Consultant -105,150 Finance software costs -16,682 Comprehensive Plan -31,000 Keats Ave Turn Lane 35,000 Sheriff's contract 37,093 Building Inspector change -25,266 Sealcoating & Crack Sealing 165,000 Sunfish Management 10,000 Mowing Contracts 58,000 Snow removal sidewalks 10,000 Fund balance to Vehicle Fund 100,000 Budget transfer to Vehicle Fund 75,000 Additional transfer to Vehicle Fund 470,076 Transfer to Debt Service 2017A 47,766 Transfer to Debt Service 2018A 20,093 Non-union insurance -16,755 Contingency for union insurance 3,788 Miscellaneous -28,485 $930,275 Fund), Water, Sewer, and Storm Water. An additional employee has been added to the budget consistent with the consultant recommendation from 2016, but has been spread across all funds. Staff reevaluated the Public Works employees’ time cards and has changed the allocation of salaries and benefits to more accurately reflect costs in the proper departments. $10,000 has been budgeted for Sunfish Lake Park Management and $58,000 has been budgeted for mowing contracts. The Finance Committee recommended that a Vehicle Replacement Fund be established with $100,000 from the General Fund Balance and $75,000 as a budgeted transfer from Fire, Streets, and Parks & Recreation. Additional funds of $470,076 from the tax levy not needed for the operating budget is also being placed into this fund, thus reducing the need to bond for equipment in the future. Since the Levy cannot be increased once the Preliminary Levy was certified to the county, transfers from the General Fund to Debt Service funds for the 2017A Bond and 2018A Equipment Certificates have been included in the budget as previously discussed. The 2017A Bond includes assessments from the Old Village Phase 3 project. Since the final assessment roll was adopted with some reductions in the assessments, an updated calculation for the tax levy was done showing an increase in the tax levy needed of $23,833 per year, 2018 and 2019 levies needed a total of $47,766 and have been included in the budget. The 2018A Equipment Certificates closed in October of this year and the levy for that issue will begin in 2020. An interest payment on this debt of $20,093 will be required in 2019 and is included in the budget. EDA Fund Attached is the 2019 Budget for the EDA Brookfield Building Fund. Since the building was purchased in 2018, there was no 2018 budget for this fund. Revenues consist of tenant rents and expenditures are building maintenance, operation, and debt service. FINANCIAL MANAGEMENT PLAN Per direction from the City Council, staff has prepared the forecast keeping the City’s Tax Rate at a 2% increase through 2022. This was done to deal with the concerned of fluctuating tax rates in the original 10 year projections, especially in year 2023 when the new City Hall/Fire Station costs/debt would be added to the tax rolls. This stabilizes the increases much like you would do with utility rates. This provides several benefits: 1. The tax increase is a steady increase of 3.6% or about $33-$36 a year (2020 – 2022) and 5.2% or $52-$56 a year (2023 – 2024) on the median valued home (projecting a 1.5% market value increase each year). 2. The plan shows that existing properties would be paying for the normal increases in the budget and costs due to inflation (as the City is estimating expenses increasing by 4% per year) while new development would be paying for the increased costs in services and equipment due to development as these have been worked into the plan as well as current expenses. Revenue Inflation Rate 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%2.00%2.00% 2.00% 2.00% 2.00% Expenses Inflation Rate 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%4.00% 4.00% 4.00% 4.00% 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Budget GENERAL FUND OPERATING TAX LEVY 2,973,905 3,239,137 3,268,509 3,582,939 3,276,211 3,443,417 3,655,441 4,025,358 4,252,295 4,869,510 5,500,376 ANNUAL INCREASE 24.8% 8.9% 0.9% 9.6% -8.6% 5.1% 6.2%10.1% 5.6% 14.5% 13.0% TOTAL OTHER GENERAL LEVIES 0 0 0 0 0 0 0 0 0 0 0 EXISTING DEBT SERVICE LEVIES 1,215,932 1,215,932 1,158,723 1,022,051 1,025,432 937,558 834,293 706,568 711,996 486,825 179,314 TOTAL EXISTING TAX LEVIES 4,189,837 4,455,069 4,427,232 4,604,990 4,301,643 4,380,975 4,489,734 4,731,926 4,964,291 5,356,335 5,679,690 TOTAL NEW ADDITIONS TO TAX LEVY 0 100,000 513,915 744,035 1,545,858 2,032,143 2,307,861 2,461,418 2,613,306 2,615,181 2,696,301 GROSS LEVY TO TAXPAYERS 4,189,837 4,555,069 4,941,147 5,349,025 5,847,501 6,413,118 6,797,595 7,193,343 7,577,597 7,971,516 8,375,991 FISCAL DISPARITIES -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 NET LEVY TO TAXPAYERS 3,990,616 4,355,848 4,741,926 5,149,804 5,648,280 6,213,897 6,598,374 6,994,122 7,378,376 7,772,295 8,176,770 EXISTING TAX BASE 17,424,380 17,685,746 18,925,404 20,198,273 21,505,069 22,846,525 24,223,386 25,636,412 27,086,379 28,574,077 30,100,311 NEW CONSTRUCTION TAX CAP (from lines 86-89)0 959,973 974,372 988,988 1,003,822 1,018,880 1,034,163 1,049,675 1,065,421 1,081,402 1,097,623 TOTAL TAX CAPACITY 17,424,380 18,645,718 19,899,776 21,187,260 22,508,892 23,865,405 25,257,549 26,686,088 28,151,800 29,655,479 31,197,934 TAX RATE ON TAX CAPACITY 22.902% 23.361% 23.829% 24.306% 25.094% 26.037% 26.124% 26.209% 26.209% 26.209% 26.209% TAX RATE % CHANGE 2.05% 2.00% 2.00% 2.00% 3.24% 3.76% 0.33%0.33% 0.00% 0.00% 0.00% Existing $382,800 home Market Value (inflated by line 81)396,964 402,918 408,962 415,096 421,323 427,643 434,057 440,568 447,177 453,884 460,692 City Taxes (with inflation on value)906 939 973 1,009 1,061 1,117 1,138 1,155 1,172 1,190 1,207 Percentage City tax increase in home ($382,800 inflated f 6.21% 3.65% 3.68% 3.65% 5.15% 5.29% 1.85%1.50% 1.50% 1.50% 1.50% Existing Tax Base Inflation 3.7% 1.5% 1.5% 1.5%1.5% 1.5% 1.5%1.5% 1.5%1.5% 1.5% Total Tax Base Increase 13.4% 7.0% 6.7% 6.5%6.2% 6.0% 5.8%5.7% 5.5%5.3% 5.2% % from New Growth 9.7% 5.5% 5.2% 5.0%4.7% 4.5% 4.3%4.2% 4.0%3.8% 3.7% New tax capacity assumptions Residential units completed in beginning of year 250 250 250 250 250 250 250 250 250 250 250 New home average value ($383,989 in 2018 inflated)383,989 389,749 395,595 401,529 407,552 413,665 419,870 426,168 432,561 439,049 445,635 Commercial - New construction (15,000 s.f./year)0 0 0 0 0 0 0 0 0 0 0 New Home Value Construction Inflation 1.5% 1.5% 1.5% 1.5%1.5% 1.5% 1.5%1.5% 1.5%1.5% 1.5% Percentage of Tax Levy for Debt 30.47% 30.21% 35.27% 33.09% 44.38% 46.71% 45.47% 43.19% 42.99% 37.86% 33.14% Projected Tax increase is a steady increase of 3.6% or about $33-$36 a year for 3 years (2020-2022), then it goes to 5.5% or $52-$56 a year for 2 years (2023-2024) when City Hall/Fire Station debt comes on, 1.85% in 2025, and then 1.5% in following years as we are projecting a 1.5% market increase each year. Revenue Inflation Rate 2.00% 2.00%2.00% 2.00% 2.00% 2.00% 2.00%2.00% 2.00% 2.00% 2.00% Expenses Inflation Rate 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%4.00% 4.00% 4.00% 4.00% 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Budget GENERAL FUND OPERATING TAX LEVY 2,973,905 3,239,137 3,268,509 3,582,939 3,276,211 3,443,417 3,655,441 4,025,358 4,252,295 4,869,510 5,500,376 ANNUAL INCREASE 24.8% 8.9% 0.9% 9.6% -8.6% 5.1% 6.2%10.1% 5.6% 14.5% 13.0% TOTAL OTHER GENERAL LEVIES 0 0 0 0 0 0 0 0 0 0 0 EXISTING DEBT SERVICE LEVIES 1,215,932 1,215,932 1,158,723 1,022,051 1,025,432 937,558 834,293 706,568 711,996 486,825 179,314 TOTAL EXISTING TAX LEVIES 4,189,837 4,455,069 4,427,232 4,604,990 4,301,643 4,380,975 4,489,734 4,731,926 4,964,291 5,356,335 5,679,690 TOTAL NEW ADDITIONS TO TAX LEVY 0 100,000 513,915 744,035 1,545,858 2,032,143 2,307,861 2,461,418 2,613,306 2,615,181 2,696,301 GROSS LEVY TO TAXPAYERS 4,189,837 4,555,069 4,941,147 5,349,025 5,847,501 6,413,118 6,797,595 7,193,343 7,577,597 7,971,516 8,375,991 FISCAL DISPARITIES -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 NET LEVY TO TAXPAYERS 3,990,616 4,355,848 4,741,926 5,149,804 5,648,280 6,213,897 6,598,374 6,994,122 7,378,376 7,772,295 8,176,770 EXISTING TAX BASE 17,424,380 17,685,746 18,925,404 20,198,273 21,505,069 22,846,525 24,223,386 25,636,412 27,086,379 28,574,077 30,100,311 NEW CONSTRUCTION TAX CAP (from lines 86-89)0 959,973 974,372 988,988 1,003,822 1,018,880 1,034,163 1,049,675 1,065,421 1,081,402 1,097,623 TOTAL TAX CAPACITY 17,424,380 18,645,718 19,899,776 21,187,260 22,508,892 23,865,405 25,257,549 26,686,088 28,151,800 29,655,479 31,197,934 TAX RATE ON TAX CAPACITY 22.902% 23.361% 23.829% 24.306% 25.094% 26.037% 26.124% 26.209% 26.209% 26.209% 26.209% TAX RATE % CHANGE 2.05% 2.00% 2.00% 2.00% 3.24% 3.76% 0.33%0.33% 0.00% 0.00% 0.00% Existing $382,800 home Market Value (inflated by line 81)396,964 402,918 408,962 415,096 421,323 427,643 434,057 440,568 447,177 453,884 460,692 City Taxes (with inflation on value)906 939 973 1,009 1,061 1,117 1,138 1,155 1,172 1,190 1,207 Percentage City tax increase in home ($382,800 inflated f 6.21% 3.65% 3.68%3.65% 5.15% 5.29% 1.85%1.50% 1.50% 1.50% 1.50% Existing Tax Base Inflation 3.7% 1.5% 1.5% 1.5%1.5% 1.5% 1.5%1.5% 1.5%1.5% 1.5% Total Tax Base Increase 13.4% 7.0% 6.7% 6.5%6.2% 6.0% 5.8%5.7% 5.5%5.3% 5.2% % from New Growth 9.7% 5.5% 5.2% 5.0%4.7% 4.5% 4.3%4.2% 4.0%3.8% 3.7% New tax capacity assumptions Residential units completed in beginning of year 250 250 250 250 250 250 250 250 250 250 250 New home average value ($383,989 in 2018 inflated)383,989 389,749 395,595 401,529 407,552 413,665 419,870 426,168 432,561 439,049 445,635 Commercial - New construction (15,000 s.f./year)0 0 0 0 0 0 0 0 0 0 0 New Home Value Construction Inflation 1.5% 1.5% 1.5% 1.5%1.5% 1.5% 1.5%1.5% 1.5%1.5% 1.5% Percentage of Tax Levy for Debt 30.47% 30.21% 35.27% 33.09% 44.38% 46.71% 45.47% 43.19% 42.99% 37.86% 33.14% Projected Shows that existing properties would be paying for the normal operating increases due to inflation, while new development would be paying for the increased costs in services and equipment due to development. 3. The costs of the new City Hall and Fire Station are minimized to current residents as the impact would be about 5.2% increase or $52-$56 on the median valued home in 2023 and 2024. 4. Additional reserves would be accumulating to assist with future equipment expenses, thus eliminating the need to borrow or bond, thus growing our fund balances to maintain reserve levels to achieve favorable bond ratings. (The fund balance reserve is calculated using the percent of the current year’s operating budget less transfers, so as the budget grows so will the required reserves to meet this level. The reserves can be an accumulation of all governmental funds excluding the enterprise funds, it is not just the general fund reserves.) So placing funds in the Vehicle Replacement Fund rather than leaving them in the Undesignated General Fund Balance shows greater transparency on what the reserves will be used for and does not hurt our chances for a favorable bond rating. Revenue Inflation Rate 2.00% 2.00%2.00% 2.00% 2.00% 2.00% 2.00%2.00% 2.00% 2.00% 2.00% Expenses Inflation Rate 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%4.00% 4.00% 4.00% 4.00% 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Budget REVENUE PROPERTY TAX LEVY 2,973,905 3,239,137 3,268,509 3,582,939 3,276,211 3,443,417 3,655,441 4,025,358 4,252,295 4,869,510 5,500,376 Adjust for Fiscal Disparities 199,221 199,221 199,221 199,221 199,221 199,221 199,221 199,221 199,221 199,221 199,221 Other Taxes (Delinq., Mobile Home, Penalties)30,500 30,500 30,500 30,500 30,500 30,500 30,500 30,500 30,500 30,500 30,500 LICENSE AND PERMIT 1,056,900 1,078,038 1,099,599 1,121,591 1,144,023 1,166,903 1,190,241 1,214,046 1,238,327 1,263,093 500,000 INTERGOVERNMENTAL (excludes Fiscal Disparities)267,835 267,835 267,835 267,835 267,835 267,835 267,835 267,835 267,835 267,835 267,835 CHARGES FOR SERVICES 626,600 639,132 651,915 664,953 678,252 691,817 705,653 719,766 734,162 748,845 763,822 FINES/FOREFEITS 49,000 49,980 50,980 51,999 53,039 54,100 55,182 56,286 57,411 58,560 59,731 INTEREST EARNINGS 40,000 40,800 41,616 42,448 43,297 44,163 45,046 45,947 46,866 47,804 48,760 MISC. (See note 1 below)233,048 237,709 242,463 247,312 252,259 257,304 262,450 267,699 273,053 278,514 284,084 SALE OF ASSETS 0 0 0 0 0 0 0 0 0 0 0 TOTAL REVENUE 5,477,009 5,782,352 5,852,637 6,208,799 5,944,637 6,155,260 6,411,570 6,826,658 7,099,670 7,763,882 7,654,329 EXPENDITURES GENERAL GOVERNMENT 1,179,538 1,226,720 1,275,788 1,326,820 1,379,893 1,435,088 1,492,492 1,552,192 1,614,279 1,678,850 1,746,004 PUBLIC SAFETY 1,841,679 1,915,346 1,991,960 2,071,638 2,154,504 2,240,684 2,330,311 2,423,524 2,520,465 2,621,283 2,726,135 PUBLIC WORKS 1,418,134 1,489,041 1,563,493 1,641,667 1,723,751 1,809,938 1,900,435 1,995,457 2,095,230 2,199,991 2,309,991 CULTURE AND RECREATION 385,935 401,372 417,427 434,124 451,489 469,549 488,331 507,864 528,179 549,306 571,278 MISCELLANEOUS 3,788 0 0 0 0 0 0 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 0 0 0 0 0 0 GENERAL GOVERNMENT 35,000 0 0 0 0 0 0 0 0 0 0 PUBLIC SAFETY 24,000 0 0 0 60,000 0 0 0 0 0 0 PUBLIC WORKS 0 0 60,000 0 0 0 0 0 0 0 CULTURE AND RECREATION 0 0 0 0 0 0 0 0 0 0 TRANSFER OUT 67,859 0 0 0 0 0 0 0 0 0 0 CAPITAL EQUIPMENT 75,000 100,000 125,000 150,000 175,000 200,000 200,000 200,000 200,000 200,000 200,000 Additional Transfer to Capital Equipment 570,076 632,440 460,830 505,675 125,500 118,500 490,500 76,000 0 0 0 0 0 0 0 0 0 0 TOTAL EXPENDITURES 5,601,009 5,764,919 5,834,498 6,189,925 5,944,637 6,155,260 6,411,569 6,804,537 7,076,653 7,739,931 7,629,408 REVENUE OVER (UNDER) EXPENSES (124,000) 17,433 18,139 18,874 (0) 0 0 22,122 23,018 23,951 24,920 BEGINNING FUND BALANCE 3,915,326 3,791,326 3,808,759 3,826,898 3,845,772 3,845,772 3,845,772 3,845,773 3,867,894 3,890,912 3,914,862 ENDING FUND BALANCE 3,791,326 3,808,759 3,826,898 3,845,772 3,845,772 3,845,772 3,845,773 3,867,894 3,890,912 3,914,862 3,939,783 ProjectedAdditional reserves would be accumulating to assist with future equipment expenses, thus eliminating the need to borrow or bond. This will grow our fund balances to maintain reserve levels to achieve favorable bond ratings. This will also show greater transparency as it will show what the reserves will be used for. Rating agencies like to see what reserves are used for and that they are not being used to balance the operating budget. Revenue Inflation Rate 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%2.00% 2.00% 2.00% 2.00% Expenses Inflation Rate 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%4.00% 4.00% 4.00% 4.00% 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Budget GENERAL FUND OPERATING TAX LEVY 2,973,905 3,239,137 3,268,509 3,582,939 3,276,211 3,443,417 3,655,441 4,025,358 4,252,295 4,869,510 5,500,376 ANNUAL INCREASE 24.8% 8.9% 0.9% 9.6% -8.6% 5.1% 6.2%10.1% 5.6% 14.5% 13.0% TOTAL OTHER GENERAL LEVIES 0 0 0 0 0 0 0 0 0 0 0 EXISTING DEBT SERVICE LEVIES 1,215,932 1,215,932 1,158,723 1,022,051 1,025,432 937,558 834,293 706,568 711,996 486,825 179,314 TOTAL EXISTING TAX LEVIES 4,189,837 4,455,069 4,427,232 4,604,990 4,301,643 4,380,975 4,489,734 4,731,926 4,964,291 5,356,335 5,679,690 TOTAL NEW ADDITIONS TO TAX LEVY 0 100,000 513,915 744,035 1,545,858 2,032,143 2,307,861 2,461,418 2,613,306 2,615,181 2,696,301 GROSS LEVY TO TAXPAYERS 4,189,837 4,555,069 4,941,147 5,349,025 5,847,501 6,413,118 6,797,595 7,193,343 7,577,597 7,971,516 8,375,991 FISCAL DISPARITIES -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 NET LEVY TO TAXPAYERS 3,990,616 4,355,848 4,741,926 5,149,804 5,648,280 6,213,897 6,598,374 6,994,122 7,378,376 7,772,295 8,176,770 EXISTING TAX BASE 17,424,380 17,685,746 18,925,404 20,198,273 21,505,069 22,846,525 24,223,386 25,636,412 27,086,379 28,574,077 30,100,311 NEW CONSTRUCTION TAX CAP (from lines 86-89)0 959,973 974,372 988,988 1,003,822 1,018,880 1,034,163 1,049,675 1,065,421 1,081,402 1,097,623 TOTAL TAX CAPACITY 17,424,380 18,645,718 19,899,776 21,187,260 22,508,892 23,865,405 25,257,549 26,686,088 28,151,800 29,655,479 31,197,934 TAX RATE ON TAX CAPACITY 22.902% 23.361% 23.829% 24.306% 25.094% 26.037% 26.124% 26.209% 26.209% 26.209% 26.209% TAX RATE % CHANGE 2.05% 2.00% 2.00% 2.00% 3.24% 3.76% 0.33%0.33% 0.00% 0.00% 0.00% Existing $382,800 home Market Value (inflated by line 81)396,964 402,918 408,962 415,096 421,323 427,643 434,057 440,568 447,177 453,884 460,692 City Taxes (with inflation on value)906 939 973 1,009 1,061 1,117 1,138 1,155 1,172 1,190 1,207 Percentage City tax increase in home ($382,800 inflated f 6.21% 3.65% 3.68% 3.65% 5.15% 5.29% 1.85%1.50% 1.50% 1.50% 1.50% Existing Tax Base Inflation 3.7% 1.5% 1.5% 1.5%1.5% 1.5% 1.5%1.5% 1.5%1.5% 1.5% Total Tax Base Increase 13.4% 7.0% 6.7% 6.5%6.2% 6.0% 5.8%5.7% 5.5%5.3% 5.2% % from New Growth 9.7% 5.5% 5.2% 5.0%4.7% 4.5% 4.3%4.2% 4.0%3.8% 3.7% New tax capacity assumptions Residential units completed in beginning of year 250 250 250 250 250 250 250 250 250 250 250 New home average value ($383,989 in 2018 inflated)383,989 389,749 395,595 401,529 407,552 413,665 419,870 426,168 432,561 439,049 445,635 Commercial - New construction (15,000 s.f./year)0 0 0 0 0 0 0 0 0 0 0 New Home Value Construction Inflation 1.5% 1.5% 1.5% 1.5%1.5% 1.5% 1.5%1.5% 1.5%1.5% 1.5% Percentage of Tax Levy for Debt 30.47% 30.21% 35.27% 33.09% 44.38% 46.71% 45.47% 43.19% 42.99% 37.86% 33.14% Projected Costs of the new City Hall and Fire Station are minimized to current properties 5. The chart below gives an illustration on taxes paid by average home values with the proposed budget: Real City Taxes Paid by Average Homes 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Taxes Paid-City Only Market value 150,000 155,550 157,883 160,251 162,655 165,095 167,571 170,085 172,636 175,226 177,854 180,522 Market Value Exclusion 23,740 23,241 23,031 22,817 22,601 22,381 22,159 21,932 21,703 21,470 21,233 20,993 Taxable Market Value 126,260 132,309 134,852 137,434 140,054 142,714 145,412 148,153 150,933 153,756 156,621 159,529 Tax capacity 1,263 1,323 1,349 1,374 1,401 1,427 1,454 1,482 1,509 1,538 1,566 1,595 Property taxes $283.44 $302.99 $315.14 $327.41 $340.53 $359.33 $379.83 $388.42 $395.49 $403.09 $410.43 $418.03 Market value 200,000 207,400 210,511 213,669 216,874 220,127 223,429 226,780 230,182 233,635 237,140 240,697 Market Value Exclusion 19,240 18,574 18,294 18,010 17,721 17,429 17,131 16,830 16,524 16,213 15,897 15,577 Taxable Market Value 180,760 188,826 192,217 195,659 199,153 202,698 206,298 209,950 213,658 217,422 221,243 225,120 Tax capacity 1,808 1,888 1,922 1,957 1,992 2,027 2,063 2,100 2,137 2,174 2,212 2,251 Property taxes $405.75 $432.39 $449.00 $466.33 $484.18 $510.42 $538.92 $550.39 $560.09 $569.78 $579.74 $589.96 Market value 382,800 396,964 402,918 408,962 415,096 421,322 427,642 434,057 440,568 447,177 453,885 460,693 Market Value Exclusion 2,788 1,513 977 433 - - - - - - - - Taxable Market Value 380,012 395,451 401,941 408,529 415,096 421,322 427,642 434,057 440,568 447,177 453,885 460,693 Tax capacity 3,800 3,955 4,019 4,085 4,151 4,213 4,276 4,341 4,406 4,472 4,539 4,607 Property taxes $852.80 $905.77 $938.88 $973.41 $1,008.94 $1,060.88 $1,117.02 $1,137.73 $1,154.77 $1,172.07 $1,189.63 $1,207.45 Market value 500,000 518,500 526,278 534,172 542,185 550,318 558,573 566,952 575,456 584,088 592,849 601,742 Market Value Exclusion - - - - - - - - - - - - Taxable Market Value 500,000 518,500 526,278 534,172 542,185 550,318 558,573 566,952 575,456 584,088 592,849 601,742 Tax capacity 5,000 5,231 5,328 5,427 5,527 5,629 5,732 5,837 5,943 6,051 6,161 6,272 Property taxes $1,122.10 $1,198.00 $1,244.67 $1,293.20 $1,343.39 $1,417.44 $1,497.37 $1,529.82 $1,557.60 $1,585.91 $1,614.74 $1,643.83 Tax Rate 22.44200% 22.90200% 23.36100% 23.82900% 24.30600% 25.18100% 26.12300% 26.20900% 26.20900% 26.20900% 26.20900% 26.20900% 6. Since the City is in an expansion phase, traditional budgeting using inflation factors does not always capture what is really happening and the future effect of decisions made in one year over time. As you can see from the illustration below, using a budget process of only looking at the current year without looking to the future did not capture the increased revenues from the growth in the market value in the City. It lowered the taxes of existing homes and did not build reserves to pay for future costs. This results in fluctuations in the tax rate and taxes over time. Revenue Inflation Rate 2.00%2.00% Expenses Inflation Rate 4.00%4.00% ** 2014 2015 2016 2017 2018 2019 Actual Actual Actual Actual Budget Budget GENERAL FUND OPERATING TAX LEVY 2,421,588 2,421,588 2,190,706 1,818,847 2,382,813 2,973,905 ANNUAL INCREASE 0.0%-9.5%-17.0%31.0%24.8% TOTAL OTHER GENERAL LEVIES 256,957 231,261 256,957 256,957 0 0 EXISTING DEBT SERVICE LEVIES 484,814 484,814 664,541 874,622 1,213,788 1,215,932 TOTAL EXISTING TAX LEVIES 3,163,359 3,137,663 3,112,204 2,950,426 3,596,601 4,189,837 TOTAL NEW ADDITIONS TO TAX LEVY 0 0 0 0 0 0 GROSS LEVY TO TAXPAYERS 3,163,359 3,137,663 3,112,204 2,950,426 3,596,601 4,189,837 FISCAL DISPARITIES -161,313 -187,743 -157,509 -161,272 -149,615 -199,221 NET LEVY TO TAXPAYERS 3,002,046 2,949,920 2,954,695 2,789,154 3,446,986 3,990,616 EXISTING TAX BASE 10,814,010 12,395,813 12,779,339 13,933,542 15,359,350 17,424,380 NEW CONSTRUCTION TAX CAP (from lines 86-89)0 TOTAL TAX CAPACITY 10,814,010 12,395,813 12,779,339 13,933,542 15,359,350 17,424,380 TAX RATE ON TAX CAPACITY 27.761% 23.798% 23.121% 20.018% 22.442% 22.902% TAX RATE % CHANGE -14.28%-2.84% -13.42%12.11%2.05% Existing $382,800 home Market Value (inflated by line 81)325,900 364,700 364,700 369,100 382,800 396,964 City Taxes (with inflation on value)883 857 833 731 853 906 Percentage City tax increase in home ($382,800 inflated from 2017)-2.87%-2.84% -12.27%16.68%6.21% Existing Tax Base Inflation -0.6%11.9%0.0%2.1%1.2%3.7% Total Tax Base Increase 0.8%14.6%3.1%9.0%10.2%13.4% % from New Growth 1.4%2.7%3.1%6.9%9.0%9.7% New tax capacity assumptions Residential units completed in beginning of year 0 250 New home average value ($383,989 in 2018 inflated)0 383,989 Commercial - New construction (15,000 s.f./year)0 New Home Value Construction Inflation 0.0%1.5% Percentage of Tax Levy for Debt 16.15%16.43%22.49%31.36%35.21%30.47% As shown below, if the City would have had this tool in 2015 and had looked at keeping the tax rate flat, it would have resulted in a $190 tax increase on the median valued home between 2014-2019, $117 of this coming from the market value increase in 2015 of 11.9% (all increases would have been a result of market value increases and the loss of the market value exclusion as the value rose). None of the increase would have been from a City tax increase. A total of $3,827,252 in additional reserves could have been collected to reduce the amount of debt or borrowing. For example, the 2018A G.O. Equipment Certificates were $940,000 with a debt levy shown on the left. Based on this schedule, if we were to use $125,000 and add it to this year’s debt levy, it would increase the tax rate to 5.25%, or increase it by 3.20%. This illustrates the effect of debt issuance on the tax rate. Using a Financial Management Model to look at future forecasting, this can help show that developing a policy on a steady or moderate increases in the tax rate can help build reserves and reduce the amount of borrowing in the future. Revenue Inflation Rate 2.00%2.00% Expenses Inflation Rate 4.00%4.00% ** 2014 2015 2016 2017 2018 2019 Actual Actual Actual Actual Budget Budget GENERAL FUND OPERATING TAX LEVY 2,421,588 2,912,838 2,783,706 2,897,847 3,199,813 3,820,905 ANNUAL INCREASE 20.3%-4.4%4.1%10.4%19.4% TOTAL OTHER GENERAL LEVIES 256,957 231,261 256,957 256,957 0 0 EXISTING DEBT SERVICE LEVIES 484,814 484,814 664,541 874,622 1,213,788 1,215,932 TOTAL EXISTING TAX LEVIES 3,163,359 3,628,913 3,705,204 4,029,426 4,413,601 5,036,837 TOTAL NEW ADDITIONS TO TAX LEVY 0 0 0 0 0 0 GROSS LEVY TO TAXPAYERS 3,163,359 3,628,913 3,705,204 4,029,426 4,413,601 5,036,837 FISCAL DISPARITIES -161,313 -187,743 -157,509 -161,272 -149,615 -199,221 NET LEVY TO TAXPAYERS 3,002,046 3,441,170 3,547,695 3,868,154 4,263,986 4,837,616 EXISTING TAX BASE 10,814,010 12,395,813 12,779,339 13,933,542 15,359,350 17,424,380 NEW CONSTRUCTION TAX CAP (from lines 86-89)0 TOTAL TAX CAPACITY 10,814,010 12,395,813 12,779,339 13,933,542 15,359,350 17,424,380 TAX RATE ON TAX CAPACITY 27.761% 27.761% 27.761% 27.761% 27.762% 27.763% TAX RATE % CHANGE 0.00%0.00%0.00%0.00%0.00% Existing $382,800 home Market Value (inflated by line 81)325,900 364,700 364,700 369,100 382,800 396,964 City Taxes (with inflation on value)883 1,000 1,000 1,014 1,055 1,098 Percentage City tax increase in home ($382,800 inflated from 2017)13.30%0.00%1.33%4.08%4.08% Existing Tax Base Inflation -0.6%11.9%0.0%2.1%1.2%3.7% Total Tax Base Increase 0.8%14.6%3.1%9.0%10.2%13.4% % from New Growth 1.4%2.7%3.1%6.9%9.0%9.7% New tax capacity assumptions Residential units completed in beginning of year 0 250 New home average value ($383,989 in 2018 inflated)0 383,989 Commercial - New construction (15,000 s.f./year)0 New Home Value Construction Inflation 0.0%1.5% Percentage of Tax Levy for Debt 16.15%14.09%18.73%22.61%28.47%25.13% Year Tax Levy 2019 - 2020 128,996 2021 123,848 2022 126,404 2023 123,569 2024 125,984 2025 128,258 2026 125,139 2027 127,271 2028 124,010 Tax Levy Schedule 2018A GO Equip Cert Revenue Inflation Rate 2.00%2.00% Expenses Inflation Rate 4.00%4.00% 2018 2019 Budget Budget GENERAL FUND OPERATING TAX LEVY 2,382,813 2,973,905 ANNUAL INCREASE 31.0%24.8% TOTAL OTHER GENERAL LEVIES 0 0 EXISTING DEBT SERVICE LEVIES 1,213,788 1,215,932 TOTAL EXISTING TAX LEVIES 3,596,601 4,189,837 TOTAL NEW ADDITIONS TO TAX LEVY 0 125,000 GROSS LEVY TO TAXPAYERS 3,596,601 4,314,837 FISCAL DISPARITIES -149,615 -199,221 NET LEVY TO TAXPAYERS 3,446,986 4,115,616 EXISTING TAX BASE 15,359,350 17,424,380 NEW CONSTRUCTION TAX CAP (from lines 86-89)0 TOTAL TAX CAPACITY 15,359,350 17,424,380 TAX RATE ON TAX CAPACITY 22.442% 23.620% TAX RATE % CHANGE 12.11%5.25% Existing $382,800 home Market Value (inflated by line 81)382,800 396,964 City Taxes (with inflation on value)853 906 Percentage City tax increase in home ($382,800 inflated f 16.68%6.21% Existing Tax Base Inflation 1.2%3.7% Total Tax Base Increase 10.2%13.4% % from New Growth 9.0%9.7% New tax capacity assumptions Residential units completed in beginning of year 0 250 New home average value ($383,989 in 2018 inflated)0 383,989 Commercial - New construction (15,000 s.f./year)0 New Home Value Construction Inflation 0.0%1.5% Percentage of Tax Levy for Debt 35.21%32.58% Effect of additional debt levy 7. In looking at the tax rate in 2014 of 27.761% the forecast shows that the tax rate thru 2029, even with the proposed increase of 2% for 2019 - 2022 and the City Hall/Fire Station will still not be at the 2014 level. The City continues to compare favorably to other cities and taxing jurisdictions in Washington County when looking at 2018 tax rates. 8. As these forecasts are high level indications of what is planned at this point, they will constantly be monitored and changes based on decisions and economic factors as they occur. They are meant to provide a look into the future to better assist in making decisions and policy based on our long-range plans. Out years after 2024 will need refining to help build reserve funds to pay for maintaining infrastructure and repairs and minimize the need for bonding as once development slows, the City will need to have reserves for these purposes. FISCAL IMPACT: The proposed budgets and tax levy will help support necessary city services to be provided in 2019. In addition, consideration of the impact of the decisions made today will help the City plan for the future with the goal of sound fiscal management. OPTIONS: 1) Approve the 2019 General Fund and EDA Budgets and authorize the 2019 Final Property Tax Levy. 2) Amend and then approve the 2019 General Fund and EDA Budgets and authorize the 2019 Final Property Tax Levy. RECOMMENTAION: 1) Motion to adopt Resolution No. 2018-136 Adopting the 2018 Tax Levy Collectible in 2019 and Adopting the 2019 General Fund and EDA Budgets. ATTACHMENTS: • 2019 Proposed General Fund Budget Worksheets • 2019 Proposed EDA Budget Worksheet • Draft Long-Range Financial Management Plan • Resolution No. 2018-136 Adopting the 2018 Tax Levy Collectible in 2019 and Adopting the 2018 General Fund and EDA Budgets. Washington County Tax Rates Rank Taxing Authority 2018 1 Landfall 80.743 2 Hastings 60.964 3 Newport 58.736 4 Marine 55.060 5 Oak Park Heights 54.462 6 Stillwater 53.790 7 Willernie 49.748 8 Lake St. Croix Beach 47.497 9 St. Paul Park 42.591 10 Forest Lake 41.871 11 Cottage Grove 40.583 12 Oakdale 38.544 13 Lakeland 36.540 14 Hugo 36.330 15 Bayport 36.017 16 Scandia 35.058 17 Mahtomedi 33.972 18 Woodbury 33.670 19 Afton 32.255 20 Birchwood 24.904 21 Lakeland Shores 24.653 22 St. Mary's Point 22.517 23 Lake Elmo 22.442 24 Grey Cloud Island 21.834 25 Stillwater Township 21.759 26 White Bear Lake 19.058 27 Dellwood 14.614 28 Grant 13.907 29 Baytown Township 13.730 30 Denmark Township 11.063 31 May Township 10.832 32 Pine Springs 8.730 33 West Lakeland Township 8.157 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2018-136 RESOLUTION ADOPTING THE 2018 TAX LEVY COLLECTIBLE IN 2019 AND ADOPTING THE 2018 GENERAL FUND AND EDA BUDGETS WHEREAS, The City of Lake Elmo is required by State law to approve a resolution setting forth an annual property tax levy to the Washington County Auditor; and WHEREAS, Minnesota Statutes currently in force require approval of a property tax levy and a budget in December of each year; and WHEREAS, the City Council has received the budget documents; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Lake Elmo, that the 2019 General Fund Budget shall be as follows: 2019 Adopted General Fund Revenues: Property Taxes $2,382,813 Licenses and Permit 994,400 Intergovernmental 205,896 Charges for Services 611,595 Fines and Forfeits 49,000 Interest on Investments 40,000 Miscellaneous 387,030 Total General Fund Revenues $4,670,734 General Fund Expenditures: Personnel $2,017,290 Materials and Supplies 743,015 Charges and Services 1,705,988 Capital Outlay 194,000 Miscellaneous 10,441 Total General Fund Expenditures $4,670,734 And the 2019 EDA Budget shall be as follows: 2019 Adopted EDA Revenues: Tenant Rents $108,852 Transfers 30,000 Total EDA Revenues $138,852 EDA Expenditures: Materials and Supplies $5,100 Charges and Services 56,305 Miscellaneous 1,000 Debt Payments and Fiscal Fees 44,038 Total EDA Expenditures $106,443 BE IT FURTHER RESOLVED that the Public Hearing was held on Tuesday December 4, 2018 at 7:00 p.m.; and BE IT FURTHER RESOLVED that the City Council of the City of Lake Elmo, Washington County, Minnesota, that the following sums of money be levied in 2018, for collection in 2019 upon the taxable property in said City of Lake Elmo for the following purposes: FINAL TAX CAPACITY BASED TAX LEVY LEVY General Fund $2,973,905 G.O. Imp. Bonds - Series 2009B 43,580 G.O. Imp. Bonds - Series 2010A 59,356 G.O. Cap. Imp. Xover Ref. Bonds - Series 2010B 205,989 G.O. Imp. Bonds - Series 2011A 76,719 G.O. Imp. Bonds - Series 2012B 65,275 G.O. Imp. Bonds - Series 2014A 203,885 G.O. Imp. Bonds - Series 2015A 25,113 G.O. Imp. Bonds - Series 2016A 189,419 G.O. Imp. Bonds - Series 2017A 346,598 TOTAL LEVY:$4,189,837 And BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and directed to transmit this information to the County Auditor of Washington County, Minnesota and the Minnesota Department of Revenue, if applicable, in the format requested as required by law. ADOPTED, by the Lake Elmo City Council on the 4th day of December, 2018. ______________________________ Mike Pearson Mayor ATTEST: __________________________________ Julie Johnson City Clerk CITY OF LAKE ELMO 2019 PROPOSED BUDGET SUMMARY General Fund 1 Adopted 2018 to Dollar Change 2018 2019 Proposed 2019 2018 Adopt to Account Number Description Adopted Proposed Percent Change 2019 Proposed Comments General Fund Revenues: Total Taxes 2,382,813$ 3,203,626$ 34.45%820,813$ Property tax $771,207, Fiscal Disparities $49,606 Total Licenses and Permits 994,400$ 1,056,900$ 6.29%62,500$ Incr. in various permits, Fireplace, Siding, Roofing Total Intergovernmental 238,026$ 267,835$ 12.52%29,809$ Incr. in Fire Aid and MSA Maintenance from State Total Charges for Services 611,595$ 626,600$ 2.45%15,005$ Planning and Zoning Fees Total Fines and Forfeits 49,000$ 49,000$ 0.00%-$ Total Investment Earnings 40,000$ 40,000$ 0.00%-$ Total Miscellaneous 160,900$ 233,048$ 44.84%72,148$ Incr. in Cable Franchise Rev. plus 2 new leases Total General Fund Revenues:4,476,734$ 5,477,009$ 22.34%1,000,275$ General Fund Expenditures: 1110 Mayor & Council Total Personnel 27,854$ 27,893$ 0.14%39$ Total Materials and Supplies 330$ 3,526$ 968.48%3,196$ $2,000 Council laptops (2), $1,101 Email Support Total Charges and Services 20,220$ 20,800$ 2.87%580$ 1110 Total Mayor & Council 48,404$ 52,219$ 7.88%3,815$ 1320 Administration Total Personnel 294,732$ 298,725$ 1.35%3,993$ Allocation Change for Deputy Clerk Total Materials and Supplies 5,385$ 4,350$ -19.22%(1,035)$ Total Charges and Services 218,020$ 241,351$ 10.70%23,331$ Assessing Services Incr. $28,150, Legal Services decr. $10,000, Codification $5,000 Total Miscellaneous 600$ 1,791$ 198.50%1,191$ 1320 Total Administration 518,737$ 546,217$ 5.30%27,480$ 1410 Elections Total Personnel 7,500$ -$ -100.00%(7,500)$ No Election in 2019 Total Charges and Services 1,660$ 1,660$ 0.00%-$ Total Capital Outlay -$ -$ #DIV/0!-$ Total Miscellaneous 1,000$ -$ -100.00%(1,000)$ No Election in 2019 1410 Total Elections 10,160$ 1,660$ -83.66%(8,500)$ 1450 Communications Total Personnel 40,620$ 43,191$ 6.33%2,571$ Total Charges and Services 46,500$ 11,785$ -74.66%(34,715)$ Allocation change - now IT Costs allocated to each department based on use 1450 Total Communications 87,120$ 54,976$ -36.90%(32,144)$ 1520 Finance CITY OF LAKE ELMO 2019 PROPOSED BUDGET SUMMARY General Fund 2 Adopted 2018 to Dollar Change 2018 2019 Proposed 2019 2018 Adopt to Account Number Description Adopted Proposed Percent Change 2019 Proposed Comments Total Personnel 33,624$ 135,771$ 303.79%102,147$ Hired new Finance Director Total Materials and Supplies 975$ 1,175$ 20.51%200$ Total Charges and Services 160,383$ 24,802$ -84.54%(135,581)$ Contract Service reduced due to hire of Finance Director Total Miscellaneous 1,625$ 5,000$ 207.69%3,375$ 1520 Total Finance 196,607$ 166,748$ -15.19%(29,859)$ 1910 Planning & Zoning Total Personnel 203,930$ 211,365$ 3.65%7,435$ Salary incr. and Insurance Incr. Total Materials and Supplies 800$ 500$ -37.50%(300)$ Total Charges and Services 66,640$ 39,215$ -41.15%(27,425)$ Comprehensive Plan Total Miscellaneous 200$ 200$ 0.00%-$ 1910 Total Planning & Zoning 271,570$ 251,280$ -7.47%(20,290)$ 1930 Engineering Services Total Charges and Services 36,216$ 74,000$ 104.33%37,784$ Capital Outlay for Keats Ave Turn Lane 1930 Total Engineering Services 36,216$ 74,000$ 104.33%37,784$ 1940 City Hall Total Materials and Supplies 800$ 800$ 0.00%-$ Total Charges and Services 66,337$ 64,839$ -2.26%(1,498)$ Reduction in costs but added IT charges for City Hall previously in Communications Total Miscellaneous 1,016$ 1,800$ 77.17%784$ 1940 Total City Hall 68,153$ 67,439$ -1.05%(714)$ 2100 Police Total Charges and Services 665,675$ 702,768$ 5.57%37,093$ Per Washington County 2100 Total Police 665,675$ 702,768$ 5.57%37,093$ 2150 Prosecution Total Charges and Services 44,996$ 45,792$ 1.77%796$ 2150 Total Prosecution 44,996$ 45,792$ 1.77%796$ 2220 Fire Total Personnel 401,803$ 432,285$ 7.59%30,482$ Wage Incr, POC pay rate change, retirement, workers comp Total Materials and Supplies 35,375$ 37,925$ 7.21%2,550$ 2 AEDs Total Charges and Services 131,265$ 169,222$ 28.92%37,957$ IT costs now charged here - previously in Communications, 5 new computers - replacement, replace 2 portable radios Total Capital Outlay -$ 9,438$ #DIV/0!9,438$ Transfer to Vehicle Replacement Fund Total Miscellaneous 2,000$ 2,000$ 0.00%-$ 2220 Total Fire 570,443$ 650,870$ 14.10%80,427$ CITY OF LAKE ELMO 2019 PROPOSED BUDGET SUMMARY General Fund 3 Adopted 2018 to Dollar Change 2018 2019 Proposed 2019 2018 Adopt to Account Number Description Adopted Proposed Percent Change 2019 Proposed Comments 2250 Fire Relief Total Charges and Services 47,000$ 60,000$ 27.66%13,000$ Pass Thru based on revenue received from State 2250 Total Fire Relief 47,000$ 60,000$ 27.66%13,000$ 2400 Building Inspection Total Personnel 369,228$ 343,962$ -6.84%(25,266)$ Replaced Full-time positions budgeted in 2018 (not filled) with a Part-Time position Total Materials and Supplies 5,700$ 5,700$ 0.00%-$ Total Charges and Services 19,570$ 30,245$ 54.55%10,675$ IT charges now charged here - previously in Communications, Replace 3 computer desktops Total Capital Outlay 24,000$ 24,000$ 0.00%-$ Total Miscellaneous 1,000$ 1,000$ 0.00%-$ 2400 Total Building Inspection 419,498$ 404,907$ -3.48%(14,591)$ 2500 Emergency Communications Total Charges and Services 1,780$ 1,780$ 0.00%-$ 2500 Total Emergency Communications 1,780$ 1,780$ 0.00%-$ 2700 Animal Control Total Charges and Services 7,725$ 9,000$ 16.50%1,275$ 2700 Total Animal Control 7,725$ 9,000$ 16.50%1,275$ 3100 Streets Total Personnel 467,620$ 452,242$ -3.29%(15,378)$ Allocation changes and 1 additional worker Total Materials and Supplies 154,850$ 166,600$ 7.59%11,750$ $10,000 Forlift Total Charges and Services 631,500$ 798,292$ 26.41%166,792$ Lake Elmo Ave Phase 3, Discover Bridge Crossing Street Maintenance Total Capital Outlay 145,000$ 50,745$ -65.00%(94,255)$ Transfer to Vehicle Replacement Fund $50,745, ($145,000) decr. From purchases in 2018 Total Miscellaneous 1,800$ 1,000$ -44.44%(800)$ 3100 Total Streets 1,400,770$ 1,468,879$ 4.86%68,109$ 5200 Parks & Recreation Total Personnel 170,380$ 223,775$ 31.34%53,395$ Allocation changes and 1 additional worker Total Materials and Supplies 13,800$ 18,300$ 32.61%4,500$ Fuel, Oil, and Fluids now being spread across all PW & Utility Dept. Total Charges and Services 65,500$ 142,860$ 118.11%77,360$ Contracted Services for Sunfish Mgmt (GRG) $10,000 and Mowing $58,000 Total Capital Outlay 25,000$ 14,817$ -40.73%(10,183)$ $14,817 Transfer to Vehicle Replacement Fund, ($15,000) decr. In capital outlay from 2018 Total Miscellaneous 1,200$ 1,000$ -16.67%(200)$ 5200 Total Parks & Recreation 275,880$ 400,752$ 45.26%124,872$ 9000 Transfers CITY OF LAKE ELMO 2019 PROPOSED BUDGET SUMMARY General Fund 4 Adopted 2018 to Dollar Change 2018 2019 Proposed 2019 2018 Adopt to Account Number Description Adopted Proposed Percent Change 2019 Proposed Comments Total Transfers -$ 637,935$ #DIV/0!637,935$ $100,000 use of fund balance transferred to Vehicle Replacement Fund per CIP, $470,076 transfer to Vehicle Replacement Fund from 2019 Budget, $47,766 transfer to debt service for 2018 and 2019 as a result of the Old Village 3 assessments being reduced, and $20,093 for interest payment for Equipment Certificates issued in 2018. 9000 Total Transfers -$ 637,935$ #DIV/0!637,935$ 9000 Contingency Reserve Contingency Total Contingency Reserve - 3,788 #DIV/0!3,788$ Reserve for increases that might occur that are currently unknown, Union insurance will not be known until March. Total Contingency -$ 3,788$ #DIV/0!3,788$ 9000 Total Contingency Reserve -$ 3,788$ #DIV/0!3,788$ Total General Fund Expenditures:4,670,734$ 5,601,009$ 19.92%930,275$ Total Gen Fund Revs. Over/(Under) Expenditures:(194,000)$ (124,000)$ -36.08% Use of Fund Balance Budgeted, $100,000 to start Vehicle Replacement Fund, $24,000 Building Insp Vehicle not replaced in 2018 but budgeted - moved to 2019 Totals by Category Personnel 2,017,291$ 2,169,209$ 7.53%151,918$ Incr. in wages and adjusted for new insurance premium cost. I additional employee PW and 3 additional PT Fire Materials and Supplies 218,015$ 238,876$ 9.57%20,861 $10,00 Forklift, $4,500 Fuel Oil & Fluids, $2,550 2 AEDs, $3,101 Council Computer/IT charges Charges and Services 2,230,987$ 2,438,410$ 9.30%207,423 Sunfish Mgmt (GRG), Lake Elmo Ave Phase 3, Discover Bridge Crossing, Assessing Services, Family Means Capital Outlay 194,000$ 99,000$ -48.97%(95,000) $24,000 Building Insp Vehicle Budgeted in 2018 - not purchased - moved to 2019, 75,000 budgeted to transfer to Vehicle Replacement Fund per CIP Miscellaneous 10,441$ 13,791$ 32.09%3,350 $3,375 charges in Finance not previously budgeted but charged (bank fees, wire transfer fees, account fees) Transfers -$ 637,935$ #DIV/0!637,935 $100,000 use of fund balance transferred to Vehicle Replacement Fund per CIP, $435,076 transfer to Vehicle Replacement Fund from 2019 Budget Contingency Reserve -$ 3,788$ #DIV/0!3,788 Reserve for possible law changes which may impact health insurance rates for 2019. TOTALS:4,670,734$ 5,601,009$ 19.92%930,275$ Total by Function General Government 1,236,967$ 1,218,326$ -1.51%(18,641)$ Public Safety 1,733,117$ 1,841,679$ 6.26%108,562$ Public Works 1,255,770$ 1,418,134$ 12.93%162,364$ Culture & Recreation 250,880$ 385,935$ 53.83%135,055$ CITY OF LAKE ELMO 2019 PROPOSED BUDGET SUMMARY General Fund 5 Adopted 2018 to Dollar Change 2018 2019 Proposed 2019 2018 Adopt to Account Number Description Adopted Proposed Percent Change 2019 Proposed Comments Capital Outlay 194,000$ 99,000$ -48.97%(95,000)$ Transfers -$ 637,935$ #DIV/0!637,935$ Total 4,670,734$ 5,601,009$ 19.92%930,275$ CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 6 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments General Fund Revenues: Taxes 101-410-1320-31010 Current Ad Valorem Taxes 2,019,331$ 1,643,358$ 2,202,698$ 1,347,588$ 2,382,813$ 2,973,905$ 35.01% 101-410-1320-31020 Delinquent Ad Valorem Taxes 13,546 18,313 15,000 13,864 15,000 15,000 0.00% 101-410-1320-31030 Mobile Home Tax 14,366 17,547 15,000 15,000 15,000 0.00% 101-410-1320-31030 Delinquent Mobile Home Tax 3,145 #DIV/0! 101-410-1320-31040 Fiscal Disparities 157,096 159,325 149,615 98,957 193,117 199,221 33.16% 101-410-1320-31045 Delinquent Fiscal Disparities #DIV/0! 101-410-1320-31050 Tax Abatement #DIV/0! 101-410-1320-31910 Penalty & Interest on Taxes 185 2,400 500 754 500 500 0.00% 101-410-1320-31920 Forfeited Tax Sale Apportionment - 269 #DIV/0! Total Taxes 2,204,524$ 1,841,212$ 2,382,813$ 1,464,308$ 2,606,430$ 3,203,626$ 34.45% Licenses and Permits 101-410-1320-32110 Liquor License 7,025 8,300 8,300 200 8,300 8,300 0.00% 101-410-1320-32180 Wastehauler License 1,560 1,000 1,000 1,000 0.00% 101-410-1320-32181 General Contractor License 150 50 - #DIV/0! 101-410-1320-32183 Heating Contractor License 3,450 900 - #DIV/0! 101-410-1320-32184 Blacktopping Contractor License 300 #DIV/0! 101-420-2400-32210 Building Permits 902,690 1,146,350 800,000 818,608 787,714 800,000 0.00% 101-410-1910-32211 Driveway Permits 10,190 19,390 17,500 14,720 17,460 15,000 -14.29% 101-420-2400-32212 Fireplace Permits 1,740 16,320 16,000 #DIV/0! 101-420-2400-32220 Heating Permits 128,558 135,814 60,000 65,258 58,718 60,000 0.00% 101-420-2400-32230 Plumbing Permits 92,752 107,948 60,000 64,661 57,084 60,000 0.00% 101-420-2400-32232 Pool Permits 150 900 1,000 #DIV/0! 101-420-2400-32213 Siding Permits 14,927 12,500 #DIV/0! 101-420-2400-32214 Roof Permits 60,022 50,000 #DIV/0! 101-410-1320-32240 Animal License 1,900 1,875 2,000 1,325 1,500 - -100.00%Discontinue in 2019 101-420-2400-32250 Utility Permits 60,234 43,393 33,000 44,520 26,880 27,000 -18.18% 101-420-2220-32260 Burning Permit 2,035 1,575 2,500 1,595 2,000 2,000 -20.00% 101-410-1320-32270 Massage Therapy Licenses 75 100 100 200 200 100 0.00% 101-420-2400-32275 Fire Suppression Permits - 8,500 500 1,300 2,500 -70.59% 101-420-2400-32278 Fire Permit Plan Check Fee 12,273 1,500 851 1,500 1,500 0.00% 101-420-2400-32282 Miscellaneous Permits - - - 3,815 - - #DIV/0! Total Licenses and Permits 1,210,619$ 1,477,918$ 994,400$ 1,018,493$ 1,055,825$ 1,056,900$ 6.29% Intergovernmental 101-410-1320-33418 MSA - Maintenance 123,433 122,883 135,561 144,502 144,502 151,727 11.93%From City Engrineer 101-420-2220-33420 State Fire Aid 59,136 61,147 47,000 47,000 60,000 27.66%November receipt 101-410-1320-33422 PERA Aid 2,749 2,749 2,749 1,375 2,749 2,749 0.00%July and December receipt. 101-450-5200-33426 Miscellaneous State Grants 8,367 19,406 4,820 4,820 4,820 0.00%DNR/Sunfish Lake Trail Grooming 101-410-1320-33623 Payment in Lieu of Taxes - 32,130 32,250 32,130 32,773 2.00%ISD 916 Service Fee Due in Dec. - 2% incr./yr. End in 2026 101-410-1320-33521 Recycling Grant 15,688 - 15,766 - - 15,766 0.00%June/July Every other year? Total Intergovernmental 209,373$ 206,185$ 238,026$ 178,127$ 231,201$ 267,835$ 12.52% Charges for Services 101-410-1910-34103 Zoning & Subdivision Fees 33,490 54,956 55,000 79,425 40,000 45,000 -18.18% 101-420-2400-34104 Plan Check Fees 500,965 580,817 525,000 437,857 525,000 525,000 0.00% 101-410-1320-34105 Sale of Copies, Books, Maps 213 27 200 38 200 200 0.00% 101-410-1520-34107 Assessment Searches 4,905 1,140 1,395 870 1,395 1,400 0.36% 101-450-5200-34207 Building Code Surcharges 12 #DIV/0! 101-450-5200-34710 Rent 12 12 #DIV/0! 101-410-1450-34111 Cable Operation Reimbursement 1,600 2,104 5,000 5,000 5,000 5,000 0.00%Offset with Cable Operators charge in Communications 101-420-2400-34112 Planning & Zoning Review Fee 69,524 22,900 25,000 25,000 #DIV/0!$100 every new review charged 101-420-2400-34114 Street Light Fee 4,644 #DIV/0! CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 7 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 101-410-1910-34115 Base Map Upgrading Fee 7,500 #DIV/0! 101-410-1910-36206 Escrow Administration Fee 2,800 30,000 25,000 21,600 25,000 25,000 0.00%$100 every new escrow is charged Total Charges for Services 543,973$ 738,592$ 611,595$ 579,846$ 621,595$ 626,600$ 2.45% Fines and Forfeits 101-410-2100-35100 Fines 49,505 41,418 49,000 34,749 42,000 49,000 0.00%Based on averages Total Fines and Forfeits 49,505$ 41,418$ 49,000$ 34,749$ 42,000$ 49,000$ 0.00% Investment Earnings 101-410-1320-36210 Interest Earnings 20,437 27,665 40,000 - 40,000 40,000 0.00%Incr Int rates and Investing Total Investment Earnings 20,437$ 27,665$ 40,000$ -$ 40,000$ 40,000$ 0.00% Miscellaneous 101-410-1320-31811 Cable Franchise Revenue 98,218 67,178 68,000 81,581 81,581 85,000 25.00%Based on 2018 amounts 101-410-1320-36200 Miscellaneous Revenue 28,205 78,241 29,900 864 29,900 29,900 0.00%misc. accts. Receivable, dev. Fees. 101-410-1910-36236 Conservation Easement Fee 20,000 20,000 #DIV/0! 101-420-2220-36204 Reimbursements - Fire 1,500 9,940 2,552 - - #DIV/0! 101-410-1320-36230 Donations 10,000 17,837 10,000 14,036 10,000 10,000 0.00% 101-410-1320-34120 Tower Rent - 47,084 53,000 46,043 53,000 108,148 104.05%Based on contracts. 3% incr ATT, plus 2 new tower leases Total Miscellaneous 137,923$ 220,280$ 160,900$ 165,076$ 194,481$ 233,048$ 44.84% Total General Fund Revenues:4,376,354$ 4,553,270$ 4,476,734$ 3,440,599$ 4,791,533$ 5,477,009$ 22.34% General Fund Expenditures: 1110 Mayor & Council Personnel 101-410-1110-41030 Part-time Salaries 25,690 25,690 25,690 12,845 25,690 25,690 0.00% 101-410-1110-41220 FICA Contributions 1,593 1,593 1,593 796 1,593 1,593 0.00% 101-410-1110-41230 Medicare Contributions 373 373 373 186 373 373 0.00% 101-410-1110-41510 Workers Compensation - 67 198 237 237 237 19.70% Total Personnel 27,655$ 27,723$ 27,854$ 14,064$ 27,893$ 27,893$ 0.14% Materials and Supplies 101-410-1110-42000 Office Supplies 72 114 30 30 125 316.67%business cards, name tags, etc 101-410-1110-42001 Computer Reimbursement - 1,911 2,000 #DIV/0!potential 2 new members 101-410-1110-43310 Mileage - - 300 - 300 300 0.00% 101-410-1110-43185 IT Support 1,101 #DIV/0!Council Email Support (Roseville) 101-410-1110-42002 IT Hardware #DIV/0! 101-410-1110-43190 Software Programs - - - - - - #DIV/0! Total Materials and Supplies 72$ 2,025$ 330$ -$ 330$ 3,526$ 968.48% Charges and Services 101-410-1110-44300 Miscellaneous 15,691 6,568 6,750 150 6,750 7,000 3.70%$5250 YSB, misc 101-410-1110-44330 Dues & Subscriptions 11,986 16,045 12,470 3,655 12,470 12,800 2.65%$9k LMC, $3,750 MC, $30 MA 101-410-1110-44370 Conferences & Training 520 180 1,000 1,000 1,000 0.00% Total Charges and Services 28,197$ 22,793$ 20,220$ 3,805$ 20,220$ 20,800$ 2.87% 1110 Total Mayor & Council 55,924$ 52,540$ 48,404$ 17,870$ 48,443$ 52,219$ 7.88% 1320 Administration Personnel 101-410-1320-41010 Full-time Salaries 195,150 240,650 217,946 192,309 217,946 222,374 2.03%Allocation Change for 2018 (Deputy Clerk) 101-410-1320-41030 Part-time Salaries - #DIV/0! 101-410-3120-41020 Overtime #DIV/0! CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 8 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 101-410-3120-41040 Temporary Employees 5,613 17,733 #DIV/0!Intern 101-410-1320-41210 PERA Contributions 14,378 18,049 16,346 15,646 16,346 16,678 2.03% 101-410-1320-41220 FICA Contributions 11,823 15,185 13,146 12,212 13,146 17,012 29.41% 101-410-1320-41230 Medicare Contributions 2,765 3,509 3,160 2,856 3,160 -100.00% 101-410-1320-41300 Insurance 28,335 39,840 42,456 17,772 42,456 39,114 -7.87%6% Ins increase 101-410-1320-41325 Life Insurance 138 344 #DIV/0! 101-410-1320-41330 STD/LTD 532 1,198 #DIV/0! 101-410-1320-41420 Unemployment Benefits - #DIV/0! 101-410-1320-41510 Workers Compensation 6,252 818 1,678 2,005 2,005 2,005 19.49% Total Personnel 264,317$ 335,784$ 294,732$ 243,470$ 295,059$ 298,725$ 1.35% Materials and Supplies 101-410-1320-42000 Office Supplies 5,113 4,683 4,500 2,058 4,000 4,250 -5.56% 101-410-1320-42030 Printed Forms 771 84 785 1,039 1,050 100 -87.26%Deposit slips & Receipt books? 101-410-1320-43090 Newsletter/Website - 2,091 100 90 - -100.00%Move all to Communications in 2019 Total Materials and Supplies 5,885$ 6,858$ 5,385$ 3,098$ 5,140$ 4,350$ -19.22% Charges and Services 101-410-1320-43100 Assessing Services 52,049 51,646 53,350 7,983 7,983 81,500 52.76%Wash Co bills June for previous year 101-410-1320-43040 Legal Services 322,842 140,883 100,000 88,165 100,000 90,000 -10.00% 101-410-1320-43150 Contract Services 1,019 15,921 3,000 2,131 3,000 3,100 3.33%Shred it, misc 101-410-1320-43180 Information Technology/Web 470 909 4,500 7,291 13,291 -100.00%created 3 new accounts below 101-410-1320-43185 IT Support 6,682 #DIV/0!Roseville 101-410-1320-42002 IT Hardware 1,500 #DIV/0!One computer at $1000 (laptop) 101-410-1320-43190 Software Programs 2,338 2,601 3,750 2,011 3,750 1,309 -65.09%laser fiche, adobe, etc (Roseville $1309) 101-410-1320-43210 Telephone 1,574 1,585 1,770 967 1,770 2,511 41.86%Roseville $1169, Sprint $741 101-410-1320-43220 Postage 3,741 (87) 4,000 1,157 3,000 3,000 -25.00% 101-410-1320-43310 Mileage 418 832 1,000 494 1,000 1,100 10.00% 101-410-1320-43510 Legal Publishing 8,003 2,655 13,000 1,473 13,000 10,000 -23.08%Recodification 101-410-1320-43610 Insurance 26,121 27,130 29,400 25,565 30,999 35,649 21.26% 2018 Inc due to 2016 lawsuits - corr allocation incr 15% over prev yr 101-410-1320-43152 Cable Operation Expense - - #DIV/0! 101-410-1320-44330 Dues & Subscriptions 1,877 1,227 2,250 1,889 1,890 2,000 -11.11% 101-410-1320-44370 Conferences & Training 844 1,453 2,000 2,637 2,500 3,000 50.00% Total Charges and Services 421,296$ 246,756$ 218,020$ 141,763$ 182,184$ 241,351$ 10.70% Miscellaneous 101-410-1320-44300 Miscellaneous 538 534 600 1,063 1,000 1,791 198.50%inc $ for public service recognition Total Miscellaneous 538$ 534$ 600$ 1,063$ 1,000$ 1,791$ 198.50% 1320 Total Administration 692,035$ 589,932$ 518,737$ 389,394$ 483,383$ 546,217$ 5.30% 1410 Elections Personnel 101-410-1410-41030 Part-time Salaries 7,037 7,500 7,500 - -100.00%No elections in 2019 101-410-1410-41510 Workers Compensation - - - - - - #DIV/0! Total Personnel 7,037$ -$ 7,500$ -$ 7,500$ -$ -100.00% Charges and Services 101-410-1410-43310 Travel Expense 6 101-410-1410-43510 Legal Notices Publishing 20 101-410-1410-43150 Contract Services 1,200 1,660 1,660 1,660 1,660 1,660 0.00%Wash. Cty. charges for elections Total Charges and Services 1,200$ 1,660$ 1,660$ 1,686$ 1,660$ 1,660$ 0.00% Capital Outlay CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 9 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 101-480-8000-45800 Other Equipment 20 - - - - #DIV/0! Total Capital Outlay 20$ -$ -$ -$ -$ -$ #DIV/0! Miscellaneous 101-410-1410-44300 Miscellaneous 835 - 1,000 229 1,000 - -100.00% Total Miscellaneous 835$ -$ 1,000$ 229$ 1,000$ -$ -100.00% 1410 Total Elections 9,092$ 1,660$ 10,160$ 1,915$ 10,160$ 1,660$ -83.66% 1450 Communications Personnel 101-410-1450-41010 Full-time Salaries 7,759 28,434 22,156 28,434 30,800 8.32% 101-410-1450-41030 Part-time Salaries #DIV/0! 101-410-1450-41020 Overtime #DIV/0! 101-410-1450-41040 Temporary Employees #DIV/0!Interns 101-410-1450-41210 PERA Contributions 582 2,133 1,662 2,133 2,310 8.30% 101-410-1450-41220 FICA Contributions 477 1,763 1,390 1,763 2,356 33.64% 101-410-1450-41230 Medicare Contributions 112 412 325 412 -100.00% 101-410-1450-41300 Insurance 933 7,659 1,290 7,659 7,243 -5.43% 101-410-1450-41325 Life Insurance 20 63 #DIV/0! 101-410-1450-41330 STD/LTD 37 157 #DIV/0! #DIV/0! 101-410-1450-41510 Workers Compensation - - 219 262 262 262 19.63% Total Personnel -$ 9,863$ 40,620$ 27,142$ 40,663$ 43,191$ 6.33% Charges and Services 101-410-1450-43090 Newsletter 5,000 2,069 5,000 3,000 -40.00%printing only 101-410-1450-43180 Information Technology/Web 50,580 58,147 35,500 46,524 35,500 1,800 -94.93%$1200 Website, $600 Constant Contact 101-410-1450-43185 IT Support 535 #DIV/0!Roseville 101-410-1450-42002 IT Hardware #DIV/0! 101-410-1450-43190 Software Programs #DIV/0! 101-410-1450-43210 Telephone 308 #DIV/0! 101-410-1450-43220 Postage 1,000 1,419 1,450 45.00%newsletter postage 101-410-1450-43310 Mileage #DIV/0! 101-410-1450-43510 Public Notices #DIV/0! 101-410-1450-43152 Cable Operations 3,955 6,035 5,000 3,815 5,000 5,000 0.00% 101-410-1450-44370 Conferences and Training - 1,314 - - - - #DIV/0! Total Charges and Services 54,843$ 65,496$ 46,500$ 52,408$ 46,919$ 11,785$ -74.66% 1450 Total Communications 54,843$ 75,359$ 87,120$ 79,550$ 87,582$ 54,976$ -36.90% 1520 Finance Personnel 101-410-1520-41010 Full-time Salaries 63,053 68,372 14,665 44,200 68,942 97,334 563.72%2018 & 2017 Hired Full Time Fin Dir 101-410-1520-41030 Part-time Salaries 5,636 #DIV/0! 101-410-1520-41020 Overtime #DIV/0! 101-410-1520-41040 Temporary Employees 12,702 5,874 6,760 6,600 6,760 0.00%Interns 101-410-1520-41210 PERA Contributions 5,281 1,833 1,100 3,315 5,171 7,300 563.64%2018 & 2017 Hired Full Time Fin Dir 101-410-1520-41220 FICA Contributions 4,500 4,461 1,328 2,930 4,274 7,963 499.62%2018 & 2017 Hired Full Time Fin Dir (FT $7446, Intern $517) 101-410-1520-41230 Medicare Contributions 1,052 1,043 311 685 1,000 -100.00%2018 & 2017 Hired Full Time Fin Dir 101-410-1520-41300 Insurance 10,938 7,572 3,831 3,029 12,989 15,211 297.05%2018 & 2017 Hired Full Time Fin Dir 101-410-1520-41325 Life Insurance 42 125 #DIV/0!2018 & 2017 Hired Full Time Fin Dir 101-410-1520-41330 STD/LTD 8 638 #DIV/0!2018 & 2017 Hired Full Time Fin Dir 101-410-1520-41420 Unemployment Benefits 3,220 5,464 - -100.00%16 weeks in 2017 and 10 weeks in 2018 at 80% 101-410-1520-41510 Workers Compensation 204 440 165 244 244 440 166.67% CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 10 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments Total Personnel 97,730$ 92,814$ 33,624$ 60,090$ 99,220$ 135,771$ 303.79% Materials and Supplies 101-410-1520-42000 Office Supplies 338 621 600 1,295 1,500 800 33.33% 101-410-1520-42030 Printed Forms 1,117 - 375 - 375 375 0.00%Checks ordered in Oct. 2016. Total Materials and Supplies 1,456$ 621$ 975$ 1,295$ 1,875$ 1,175$ 20.51% Charges and Services 101-410-1520-43010 Audit Services 29,345 26,575 30,425 29,425 30,425 7,987 -73.75%5% incr. $31,946 split GF, Water, Sewer, SW 101-410-1520-43150 Contract Services 114 187,453 108,150 77,120 77,420 3,000 -97.23%Finance Consultant /CLA was in 2017 and 2018 101-410-1520-43185 IT Support 607 3,779 #DIV/0!Roseville 101-410-1520-42002 IT Hardware 1,600 1,200 #DIV/0!Replace 1 laptop/1 desk 2018, 2 desk 2019 101-410-1520-43190 Software Programs - 6,400 19,433 18,066 19,433 2,752 -85.84% Accela support $2306.5 (slit with W, S, SW $9226)/Banyon/Credit Card Services (0), Roseville $445 101-410-1520-43210 Telephone 427 881 875 387 875 585 -33.14%Roseville IT Phone 101-410-1520-43310 Mileage - - 250 300 500 100.00%Mileage for training and conferences. 101-410-1520-44330 Dues & Subscriptions 170 330 500 1,037 1,500 2,000 300.00% GFOA, MNGFOA, GFOA Program Fees, Select Acct, Ins Prog Fees 101-410-1520-44370 Conferences & Training - 344 750 260 2,000 3,000 300.00% MNGFOA Confr (2 people) and Govt. Acctg. Courses, OSA Training, Public Finance Training, Monthly MnGFOA Mtgs Total Charges and Services 30,056$ 221,983$ 160,383$ 126,902$ 133,553$ 24,802$ -84.54% Miscellaneous 101-410-1520-44300 Miscellaneous 1,627 46,172 1,625 333 5,000 5,000 207.69% Bank Fees, Wire Transfer Fees, Excise Tax, Penalties, County charges, Health Partners, Ind Health Svs Network Total Miscellaneous 1,627$ 46,172$ 1,625$ 333$ 5,000$ 5,000$ 207.69% 1520 Total Finance 130,869$ 361,590$ 196,607$ 188,619$ 239,648$ 166,748$ -15.19% 1910 Planning & Zoning Personnel 101-410-1910-41010 Full-time Salaries 149,034 168,582 146,468 127,759 146,468 148,632 1.48% 101-410-1910-41030 Part-time Salaries 4,626 #DIV/0! 101-410-1910-41020 Overtime #DIV/0! 101-410-1910-41040 Temporary Employees 6,760 5,280 6,760 0.00%Intern 101-410-1910-41210 PERA Contributions 11,211 12,612 10,985 9,588 10,985 11,147 1.47%FT $11147, Intern $0 101-410-1910-41220 FICA Contributions 9,075 9,984 9,500 8,123 9,500 11,887 25.13%FT $11370, Intern $517 101-410-1910-41230 Medicare Contributions 2,122 2,335 2,222 1,900 2,222 -100.00% 101-410-1910-41300 Insurance 23,249 30,840 26,803 2,531 26,803 30,422 13.50% 101-410-1910-41325 Life Insurance 104 288 #DIV/0! 101-410-1910-41330 STD/LTD 352 805 #DIV/0! 101-410-1910-41510 Workers Compensation 415 783 1,192 1,424 1,424 1,424 19.46% Total Personnel 195,106$ 225,136$ 203,930$ 156,407$ 202,682$ 211,365$ 3.65% Materials and Supplies 101-410-1910-42000 Office Supplies 810 336 800 160 500 500 -37.50% 101-410-1910-42030 Printed Forms - - - - - - #DIV/0! Total Materials and Supplies 810$ 336$ 800$ 160$ 500$ 500$ -37.50% Charges and Services 101-410-1910-43020 Comprehensive Planning - 44,058 36,000 50,885 50,942 5,000 -86.11% Comp Plan: $5000 in 2019 left over to use for any last minute changes to Comp Plan from adjacent jurisdictional review for SHC and /or Engr 101-410-1910-43030 Engineering Services 18,688 6,608 15,000 8,938 15,000 15,000 0.00% 101-410-1910-43150 Contract Services 25,133 5,964 10,000 973 5,000 5,500 -45.00%Codification 2020 101-410-1910-43180 Information Technology/Web 406 #DIV/0! CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 11 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 101-410-1910-43185 IT Support 5,505 #DIV/0!Roseville 101-410-1910-42002 IT Hardware 2,000 #DIV/0!$2000 in budget for 2019 for laptops 101-410-1910-43190 Software Programs - 407 100 26 407 1,383 1283.00%ACAD $407, Roseville $976 101-410-1910-43210 Telephone 775 738 1,100 485 750 678 -38.41%Roseville $584.5, Sprint $93 101-410-1910-43220 Postage 6 220 25 79 100 100 300.00% 101-410-1910-43310 Mileage 342 344 300 107 350 350 16.67% 101-410-1910-43510 Legal Publishing - 1,410 500 1,590 1,200 1,400 180.00% 101-410-1910-44330 Dues & Subscriptions 617 1,115 170 300 800 -28.25%ULI $220/AICP $475 101-410-1910-44350 Books - - - - #DIV/0! 101-410-1910-44370 Conferences & Training 1,520 405 2,500 273 1,000 1,500 -40.00%APA - Rochester Total Charges and Services 47,081$ 60,559$ 66,640$ 63,524$ 75,049$ 39,215$ -41.15% Miscellaneous 101-410-1910-44300 Miscellaneous 31 10 200 - 200 200 0.00% Total Miscellaneous 31$ 10$ 200$ -$ 200$ 200$ 0.00% 1910 Total Planning & Zoning 243,028$ 286,042$ 271,570$ 220,091$ 278,431$ 251,280$ -7.47% 1930 Engineering Services Charges and Services 101-410-1930-43030 Engineering Services 34,034 44,332 36,000 30,782 39,000 39,000 8.33% 101-410-1930-43210 Telephone 195 178 216 - - - -100.00% Total Charges and Services 34,229$ 44,510$ 36,216$ 30,782$ 39,000$ 39,000$ 7.69% Capital Outlay 101-480-8000-45900 Construction Projects - - - - - 35,000 #DIV/0!assume Keats Ave turn lane Total Capital Outlay -$ -$ -$ -$ -$ 35,000$ #DIV/0! 1930 Total Engineering Services 34,229$ 44,510$ 36,216$ 30,782$ 39,000$ 74,000$ 104.33% 1940 City Hall Materials and Supplies 101-410-1940-42110 Cleaning Supplies #DIV/0! 101-410-1940-42230 Building Repair Supplies 4 550 800 769 800 800 0.00%Menard's charges Total Materials and Supplies 4$ 550$ 800$ 769$ 800$ 800$ 0.00% Charges and Services 101-410-1940-43180 Information Technology/Web 185 389 389 400 2.83% 101-410-1940-43185 IT Support 5,090 #DIV/0!Roseville 101-410-1940-42002 IT Hardware #DIV/0! 101-410-1940-43190 Software Programs 372 #DIV/0!Roseville 101-410-1940-43210 Telephone 614 691 900 913 900 877 -2.58%Roseville $876.75 101-410-1940-43810 Utilities 3,851 3,840 6,500 2,543 4,340 4,500 -30.77%xcel, water, sewer 101-410-1940-43840 Refuse 1,129 1,561 1,325 892 1,530 1,600 20.75% 101-410-1940-44010 Repairs/Maint Contractual Bldg 21,350 9,735 6,000 7,916 8,100 6,000 0.00%cintas and cleaning, changed locks in 2018 101-410-1940-44040 Repairs/Maint Contractual Eqpt 11,365 12,346 18,000 9,650 16,000 16,000 -11.11%copier leases 101-410-1940-44120 Rentals - Building 30,147 31,992 33,223 7,998 33,223 30,000 -9.70%city lease space Total Charges and Services 68,456$ 60,348$ 66,337$ 29,912$ 64,482$ 64,839$ -2.26% Miscellaneous 101-410-1940-44300 Miscellaneous 1,981 568 1,016 835 950 1,800 77.17%water Total Miscellaneous 1,981$ 568$ 1,016$ 835$ 950$ 1,800$ 77.17% 1940 Total City Hall 70,441$ 61,466$ 68,153$ 31,516$ 66,232$ 67,439$ -1.05% CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 12 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 2100 Police Charges and Services 101-420-2100-43151 Law Enforcement Contract 536,330 615,054 664,675 634 664,675 701,768 5.58%Per Washington County 101-420-2100-44301 Misc. - Community Event - 1,800 1,000 1,800 1,000 1,000 0.00% Total Charges and Services 536,330$ 616,854$ 665,675$ 2,434$ 665,675$ 702,768$ 5.57% 2100 Total Police 536,330$ 616,854$ 665,675$ 2,434$ 665,675$ 702,768$ 5.57% 2150 Prosecution Charges and Services 101-420-2150-43045 Attorney Criminal 44,144 42,874 44,996 24,500 44,496 45,792 1.77%2019 rate is $3816/mth Total Charges and Services 44,144$ 42,874$ 44,996$ 24,500$ 44,496$ 45,792$ 1.77% 2150 Total Prosecution 44,144$ 42,874$ 44,996$ 24,500$ 44,496$ 45,792$ 1.77% 2220 Fire Personnel 101-420-2220-41010 Full-time Salaries 71,918 82,258 85,515 65,264 85,515 90,636 5.99% 101-420-2220-41030 Part-time Salaries 96,663 124,580 158,179 142,657 158,179 172,649 9.15%Witter $24,149 plus 148,500 for Part-time Fire Fighters 101-420-2220-41035 Paid On Call Salaries 70,000 70,000 71,400 2.00%Incr training pay to call pay (Paid on Call) 101-420-2220-41210 PERA Contributions 14,699 20,713 39,180 23,523 39,180 30,594 -21.91% GM/NW $19,456 Police/Fire rate incr for 2019, Part-time $11,138 101-420-2220-41220 FICA Contributions 6,038 7,839 4,340 8,845 4,340 18,669 330.16%GM/NW $1847, other $16,852 101-420-2220-41230 Medicare Contributions 2,364 2,943 1,015 2,951 1,015 -100.00% 101-420-2220-41300 Insurance 13,673 14,619 17,093 4,959 17,093 14,487 -15.25% 101-420-2220-41325 Life Insurance 40 500 #DIV/0! 101-420-2220-41330 STD/LTD 176 1,715 #DIV/0! 101-420-2220-41510 Workers Compensation 12,879 19,249 26,481 31,635 31,635 31,635 19.46% Total Personnel 218,234$ 272,201$ 401,803$ 280,050$ 406,957$ 432,285$ 7.59% Materials and Supplies 101-420-2220-42000 Office Supplies 1,444 1,494 500 489 1,600 500 0.00% 101-420-2220-42080 EMS Supplies 888 4,074 1,200 236 1,200 3,750 212.50%Odd year costs - 2 AEDs 101-420-2220-42090 Fire Prevention 722 2,741 3,000 332 3,000 3,000 0.00% 101-420-2220-42120 Fuel, Oil and Fluids 7,644 8,804 8,000 8,058 8,000 8,000 0.00% 101-420-2220-42400 Small Tools & Equipment 10,539 5,280 22,675 19,683 22,675 22,675 0.00%3 PT hires Total Materials and Supplies 21,237$ 22,394$ 35,375$ 28,798$ 36,475$ 37,925$ 7.21% Charges and Services 101-420-2220-43050 Physicals 4,221 5,186 8,075 5,484 10,559 8,198 1.52%3 PT hires 101-420-2220-43150 Contract Services 1,000 #DIV/0! 101-420-2220-43180 Information Technology/Web (440) #DIV/0! 101-420-2220-43185 IT Support 18,130 #DIV/0!Roseville 101-420-2220-42002 IT Hardware 7,000 #DIV/0!5 new Computers/4 Ipad for vehicles 101-420-2220-43190 Software Programs 341 #DIV/0!Roseville $341 101-420-2220-43210 Telephone 3,682 4,435 4,200 2,539 4,200 4,063 -3.26%Sprint $2335, TDS $1308, Verizon $420.12 101-420-2220-43230 Radio 18,917 20,676 21,615 11,055 21,615 25,636 18.60% Replace 2 portables (gradual replacement as curr going off support) 101-420-2220-43310 Mileage 814 220 500 171 500 500 0.00% 101-420-2220-43630 Insurance 7,290 7,571 8,549 7,195 7,195 8,274 -3.22%corrected allocation, incr 15% over prev yr. 101-420-2220-43810 Utility 9,520 13,231 15,500 9,079 15,500 16,000 3.23%Based on history 101-420-2220-43840 Refuse 2,948 3,890 3,200 373 3,200 4,000 25.00%Based on history 101-420-2220-44010 Repairs/Maint Bldg 17,938 11,134 7,000 6,139 7,000 7,000 0.00% 101-420-2220-44040 Repairs/Maint Eqpt 41,975 43,613 25,896 32,274 26,051 30,896 19.31% 101-420-2220-44170 Uniforms 5,255 4,550 9,821 4,326 9,821 9,821 0.00%3 PT hires CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 13 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 101-420-2220-44330 Dues & Subscriptions 3,275 3,044 3,955 3,230 3,955 5,980 51.20% Tablet Command/Cty CAD $1800 Tablets $450/Device, NFPA $1495, IM Resonding $650 101-420-2220-44350 Books 230 180 440 440 440 0.00% 101-420-2220-44370 Conferences & Training 17,663 14,110 22,514 12,206 22,514 22,944 1.91% Total Charges and Services 133,728$ 131,401$ 131,265$ 95,069$ 132,550$ 169,222$ 28.92% Capital Outlay 101-480-8000-45500 Vehicle 64 #DIV/0! 101-480-8000-45800 Equipment - 2,538 - - #DIV/0! 101-900-9000-47200 Transfer to Vehicle Replacement Fund - - - - - 9,438 #DIV/0! Total Capital Outlay -$ 2,602$ -$ -$ -$ 9,438$ #DIV/0! Miscellaneous 101-420-2220-44300 Miscellaneous 2,290 1,391 2,000 1,034 2,000 2,000 0.00% Total Miscellaneous 2,290$ 1,391$ 2,000$ 1,034$ 2,000$ 2,000$ 0.00% 2220 Total Fire 375,489$ 429,989$ 570,443$ 404,951$ 577,982$ 650,870$ 14.10% 2250 Fire Relief Charges and Services 101-420-2250-44920 Fire State Aid 59,136 61,147 47,000 - 47,000 60,000 27.66%Relief Assoc. pass through Total Charges and Services 59,136$ 61,147$ 47,000$ -$ 47,000$ 60,000$ 27.66% 2250 Total Fire Relief 59,136$ 61,147$ 47,000$ -$ 47,000$ 60,000$ 27.66% 2400 Building Inspection Personnel 101-420-2400-41010 Full-time Salaries 167,498 217,052 272,754 146,814 155,813 219,756 -19.43%1 additional Bldg Insp in 2018 not filled 101-420-2400-41030 Part-time Salaries 30,690 #DIV/0!added Part-time for 2019 Bldg Insp 101-420-2400-41020 Overtime #DIV/0!authorized as postion not filled in 2018 101-420-2400-41040 Temporary Employees #DIV/0!Interns 101-420-2400-41210 PERA Contributions 12,102 16,241 20,457 9,795 11,686 21,085 3.07%FT $18783, PT 2302 101-420-2400-41220 FICA Contributions 10,062 12,881 16,911 7,886 10,682 21,507 27.18%FT $19159, PT 2348 101-420-2400-41230 Medicare Contributions 2,353 3,012 3,955 1,844 2,498 -100.00% 101-420-2400-41300 Insurance 24,554 49,757 53,002 7,122 53,002 46,357 -12.54% 101-420-2400-41325 Life Insurance 88 500 #DIV/0! 101-420-2400-41330 STD/LTD 352 1,500 #DIV/0! 101-420-2400-41510 Workers Compensation 1,260 919 2,149 2,567 2,567 2,567 19.45% Total Personnel 217,829$ 299,862$ 369,228$ 176,468$ 236,248$ 343,962$ -6.84% Materials and Supplies 101-420-2400-42000 Office Supplies 1,602 1,722 1,750 789 900 1,750 0.00% 101-420-2400-42030 Printed Forms - 350 200 350 0.00% 101-420-2400-42120 Fuel, Oil and Fluids 521 198 3,600 - 3,600 3,600 0.00% Total Materials and Supplies 2,123$ 1,920$ 5,700$ 789$ 4,700$ 5,700$ 0.00% Charges and Services 101-420-2400-43030 Engineering 2,465 248 1,000 250 1,000 0.00% Computers #DIV/0! 101-420-2400-43180 Information Technology/Web 6,010 6,114 7,405 4,312 7,405 -100.00%See below separated out for 2019 101-420-2400-43185 IT Support 5,654 #DIV/0!Roseville 101-420-2400-42002 IT Hardware 1,800 #DIV/0!Computer Desktops replaced 3 101-420-2400-43190 Software Programs 8,126 #DIV/0!i-pads and PermitWorks, $721 Roseville 101-420-2400-43210 Telephone 1,912 3,208 2,500 2,391 2,500 3,325 32.99%Roseville $876.75, Sprint $2448 101-420-2400-43510 Legal Publishing 141 #DIV/0! 101-420-2400-43630 Insurance 178 185 400 3,566 3,566 4,101 925.23%corrected allocation, incr 15% over prev yr. CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 14 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 101-420-2400-44040 Repairs/Maint Eqpt 965 786 1,000 221 1,000 1,000 0.00% 101-420-2400-44170 Uniforms 80 986 1,200 160 800 800 -33.33%Jackets, shirts, ID's 101-420-2400-44330 Dues & Subscriptions 185 310 740 65 740 740 0.00% 101-420-2400-44350 Books 870 345 500 231 500 500 0.00% 101-420-2400-44370 Conferences & Training 2,596 1,066 4,825 1,415 3,200 3,200 -33.68% Total Charges and Services 15,261$ 13,388$ 19,570$ 12,361$ 19,961$ 30,245$ 54.55% Capital Outlay 101-480-2400-45500 Vehicle - - 24,000 - - 24,000 0.00%Paid from fund balance. Moved from 2018 to 2019 Total Capital Outlay -$ -$ 24,000$ -$ -$ 24,000$ 0.00% Miscellaneous 101-420-2400-44300 Miscellaneous 266 3,833 1,000 - 1,000 1,000 0.00% Total Miscellaneous 266$ 3,833$ 1,000$ -$ 1,000$ 1,000$ 0.00% 2400 Total Building Inspection 235,479$ 319,004$ 419,498$ 189,618$ 261,909$ 404,907$ -3.48% 2500 Emergency Communications Charges and Services 101-420-2500-43150 Contract Services 4,945 2,729 1,780 900 1,780 1,780 0.00%Monitoring System (Woodbury) Sirens Total Charges and Services 4,945$ 2,729$ 1,780$ 900$ 1,780$ 1,780$ 0.00% 2500 Total Emergency Communications 4,945$ 2,729$ 1,780$ 900$ 1,780$ 1,780$ 0.00% 2700 Animal Control Charges and Services 101-420-2700-43150 Contract Services 3,086 11,448 7,725 6,027 8,868 9,000 16.50% Total Charges and Services 3,086$ 11,448$ 7,725$ 6,027$ 8,868$ 9,000$ 16.50% 2700 Total Animal Control 3,086$ 11,448$ 7,725$ 6,027$ 8,868$ 9,000$ 16.50% 3100 Streets Personnel 101-430-3100-41010 Full-time Salaries 253,303 317,102 321,079 291,989 321,079 290,012 -9.68% 1 additional worker split Streets 30%, Parks 20%, Water 20%, Sewer 20%, SW 10% 101-430-3100-41030 Part-time Salaries 7,507 #DIV/0! 101-430-3100-41020 Overtime 4,000 6,000 50.00%On call pay should go here 101-430-3100-41040 Temporary Employees 5,240 9,360 7,000 9,360 0.00%Seasonals 101-430-3100-41210 PERA Contributions 18,494 23,647 24,081 21,945 24,081 21,751 -9.68% 101-430-3100-41220 FICA Contributions 15,066 19,422 20,735 18,048 20,735 22,186 7.00% 101-430-3100-41230 Medicare Contributions 3,524 4,542 4,849 4,221 4,849 -100.00% 101-430-3100-41300 Insurance 44,655 46,887 62,796 20,148 62,796 75,728 20.59%Added an additional person and incr of 6% 101-430-3100-41325 Life Insurance 161 819 #DIV/0! 101-430-3100-41330 STD/LTD 555 2,049 #DIV/0! 101-430-3100-41600 Safety Clothing Allowance 971 160 971 744 -23.38%Boots ($175 per person allocated by Salary Allocation) 101-430-3100-41510 Workers Compensation 12,028 17,290 19,749 23,593 23,593 23,593 19.46% Total Personnel 347,070$ 434,130$ 467,620$ 388,326$ 465,104$ 452,242$ -3.29% Materials and Supplies 101-430-3100-42000 Office Supplies 1,666 658 800 367 800 800 0.00% 101-430-3100-42120 Fuel, Oil and Fluids 24,049 33,536 28,500 30,128 30,000 15,000 -47.37% $30,000 - $15K Streets, $2K Parks, $4.5K W, $4.5K S, $0.4K SW 101-430-3100-42150 Operating Supplies 2,431 3,009 2,000 3,377 2,000 2,500 25.00% Contract Service ROW #DIV/0! 101-430-3100-42210 Repair/Maint. Supplies 3,964 4,250 12,750 18,539 20,000 10,000 -21.57% CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 15 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 101-430-3100-42211 Repair/Maint. Supplies S&I 5,448 10,000 #DIV/0! 101-430-3100-42240 Street Maintenance & Landscaping - Materials 16,112 17,453 20,000 19,768 20,000 20,000 0.00% Sealcoat and Crackseal materials - potholes, landscape fixes, etc 101-430-3120-42260 Street Signs 2,389 5,631 5,000 1,575 5,000 5,000 0.00% 101-430-3125-42290 Sand/Salt S&I 49,616 74,202 75,000 80,587 75,048 80,000 6.67% 101-430-3100-42400 Small Tools & Minor Equipment 2,788 3,777 8,000 3,065 8,000 20,500 156.25%forklift for PW 101-430-3100-44375 Personal Protection Equipment 1,465 1,828 2,800 685 2,500 2,800 0.00% Total Materials and Supplies 104,480$ 149,793$ 154,850$ 158,089$ 163,348$ 166,600$ 7.59% Charges and Services 101-430-3100-43030 Engineering Services 4,676 6,311 4,800 4,335 4,800 4,800 0.00% 101-430-3100-43090 Sealcoating & Crack Sealing 258,223 411,254 425,000 148,372 425,000 590,000 38.82% Sealcoat, crackseal, mill/overlay, LE Ave Ph3, Discover Bridge Crossing 101-430-3100-43150 Contract Services 24,156 32,636 24,500 9,109 20,000 24,500 0.00%Striping, guard rail repair, etc. 101-430-3100-43180 Information Technology/Web 3,601 877 #DIV/0! 101-430-3100-43185 IT Support 7,482 #DIV/0!Roseville 101-430-3100-42002 IT Hardware 1,200 #DIV/0!2 computers 101-430-3100-43190 Software Programs 1,604 #DIV/0!Roseville $604, BeHIve Asset Mgmt $1000 101-430-3100-43151 Snow Removal Contract Services 10,000 #DIV/0!Snow removal contract sidewalks 101-430-3100-44050 Tree Program #DIV/0! 101-430-3100-43210 Telephone 7,347 7,278 7,800 4,570 7,500 5,930 -23.98%Roseville $350.7, Sprint $1175,TDS $2484, Verizon $1920 101-430-3100-43230 Radio 1,236 1,200 24,000 22,116 24,000 7,000 -70.83%Wash Co. fees ($4,000) new radio $3,000 101-430-3120-43510 Public Notices 152 #DIV/0! 101-430-3100-43630 Insurance 15,105 15,688 19,000 17,740 17,740 20,401 7.37%corrected allocation, incr 15% over prev yr. 101-430-3100-43810 Utilities 34,935 18,427 19,124 45,188 18,388 19,698 3.00% 101-430-3100-43811 Street Lights 31,677 32,876 31,612 33,000 0.38% 101-430-3100-43840 Refuse 2,407 2,343 3,000 2,987 3,000 3,000 0.00% 101-430-3100-44010 Repairs/Maint Bldg.10,996 11,438 21,000 27,619 20,000 21,000 0.00%new garage doors/openers at PW 101-430-3100-44030 Repairs/Maint Imp Other Than Bldg.165 1,203 1,500 2,330 1,500 1,500 0.00% 101-430-3100-44040 Repairs/Maint Equip 25,364 36,570 22,000 18,315 22,000 20,000 -9.09% 101-430-3100-44041 Repairs/Maint Equip S&I 4,928 12,000 2,500 12,000 14,000 16.67% 101-430-3100-44130 Equipment Rental 2,000 5,472 2,000 2,000 0.00%Consolidated w/ Streets - $1K 101-430-3100-44170 Uniforms 5,886 7,118 7,500 6,000 5,578 -25.63%Allocate to all dept 101-430-3100-44330 Dues & Subscriptions 294 531 600 661 700 800 33.33% 101-430-3100-44370 Conferences & Training 3,889 2,242 4,800 1,312 4,800 4,800 0.00% 101-430-3100-44380 Clean-up Days 9,557 14,256 - - - - #DIV/0! Total Charges and Services 404,236$ 608,853$ 631,500$ 313,501$ 621,040$ 798,292$ 26.41% Capital Outlay 101-900-9000-47200 Transfer to Vehicle Replacement Fund 50,745 101-480-3100-45500 Capital Purchases - - 145,000 36,045 - - -100.00%Fleet Purchases - 1 ton, vac trlr, asphalt roller. Total Capital Outlay -$ -$ 145,000$ 36,045$ -$ 50,745$ -65.00% Miscellaneous 101-430-3100-44300 Miscellaneous 762 631 1,800 365 1,800 1,000 -44.44% Total Miscellaneous 762$ 631$ 1,800$ 365$ 1,800$ 1,000$ -44.44% 3100 Total Streets 856,548$ 1,193,408$ 1,400,770$ 896,326$ 1,251,292$ 1,468,879$ 4.86% 5200 Parks & Recreation Personnel 101-450-5200-41010 Full-time Salaries 70,421 56,356 99,036 29,437 99,036 132,127 33.41% 1 additional worker split Streets 30%, Parks 20%, Water 20%, Sewer 20%, SW 10% 101-450-5200-41030 Part-time Salaries 9,759 #DIV/0! 101-450-5200-41020 Overtime #DIV/0!On call pay CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 16 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 101-450-5200-41040 Temporary Employees 30,934 24,543 28,080 7,000 14,000 -50.14%Seasonal Workers/Park Summer-Ice Rink Winter 101-450-5200-41210 PERA Contributions 5,798 4,583 7,428 2,378 7,428 9,910 33.41% 101-450-5200-41220 FICA Contributions 6,027 4,846 7,857 2,379 7,857 10,108 28.65% 101-450-5200-41230 Medicare Contributions 1,410 1,133 1,843 556 1,843 -100.00% 101-450-5200-41300 Insurance 18,232 19,091 18,481 1,773 18,481 34,493 86.64% 101-450-5200-41325 Life Insurance 17 200 #DIV/0! 101-450-5200-41330 STD/LTD 59 544 #DIV/0! 101-450-5200-41600 Safety Clothing Allowance 236 236 315 33.47%Boots ($175 per person allocated by Salary Allocation) 101-450-5200-41420 Unemployment Benefits 1,367 #DIV/0! 101-450-5200-41510 Workers Compensation 3,735 4,206 7,419 22,078 22,078 22,078 197.59% Total Personnel 136,557$ 116,124$ 170,380$ 68,436$ 163,959$ 223,775$ 31.34% Materials and Supplies 101-450-5200-42000 Office Supplies 60 611 800 319 800 800 0.00% 101-450-5200-42120 Fuel, Oil and Fluids 2,000 #DIV/0! $30,000 - $15K Streets, $2K Parks, $4.5K W, $4.5K S, $0.4K SW 101-450-5200-42150 Operating Supplies 1,338 182 1,000 836 1,000 1,000 0.00% 101-450-5200-42160 Chemicals 1,057 577 2,000 579 2,000 2,000 0.00% 101-450-5200-42210 Repair/Maint. Supplies 4,505 1,153 7,000 3,061 5,000 7,000 0.00%Combined with Landscaping materials 101-450-5200-42230 Building Repair Supplies 619 100 500 43 500 500 0.00% 101-450-5200-42250 Landscaping Materials 2,593 #DIV/0! 101-450-5200-42400 Small Tools & Minor Equipment 2,365 2,548 2,500 3,198 2,500 5,000 100.00% Total Materials and Supplies 9,944$ 7,762$ 13,800$ 8,035$ 11,800$ 18,300$ 32.61% Charges and Services 101-450-5200-43150 Contracted Services 7,592 13,000 35,134 56,000 80,000 515.38% Sunfish Mgmt (GRG)$10K, Mowing $58k, $13k Fertilizer, $9k misc 101-450-5200-43185 IT Support 4,636 #DIV/0!Roseville 101-450-5200-42002 IT Hardware #DIV/0! 101-450-5200-43190 Software Programs 340 #DIV/0!Roseville 101-450-5200-43210 Telephone 1,358 948 1,200 619 1,200 993 -17.28%Roseville $350.7, Sprint $642 101-450-5200-43510 Public Notices 66 #DIV/0! 101-450-5200-43630 Insurance 3,079 3,198 5,000 5,403 5,403 6,214 24.27%corrected allocation, incr 15% over prev yr. 101-450-5200-43810 Utilities 6,446 10,641 10,500 5,455 10,500 10,500 0.00%Water costs added in. 101-450-5200-43840 Refuse 20 1,991 1,000 1,626 1,200 1,000 0.00% 101-450-5200-44010 Repairs/Maint Bldg 63 130 2,800 1,875 3,000 5,000 78.57%garage door repairs at pole shed 101-450-5200-44030 Repairs/Maint Imp Not Bldgs 2,959 9,113 3,200 1,177 3,200 3,200 0.00% 101-450-5200-44040 Repairs/Maint Eqpt 2,235 1,170 3,200 4,030 2,000 3,200 0.00% 101-450-5200-44120 Rentals - Buildings 6,476 7,627 7,000 3,624 7,600 8,000 14.29%porta-potties at new parks 101-450-5200-44170 Uniforms 67 58 100 100 1,078 978.00%Allocated from Streets 101-450-5200-44301 Events - 450 500 482 482 500 0.00%Tree Give Away 101-450-5200-44302 Lakes - 7,499 15,000 5,000 15,000 15,000 0.00%Grant to treat Invasive Species 101-450-5200-44370 Conferences & Training - 1,200 1,195 1,200 1,200 0.00% 101-450-5200-44130 Equipment Rental - 1,000 325 1,000 1,200 20.00% 101-450-5200-44375 Personal Protection Equipment 341 1,521 800 806 800 800 0.00% Total Charges and Services 23,044$ 52,003$ 65,500$ 66,750$ 108,685$ 142,860$ 118.11% Capital Outlay 101-900-9000-47200 Transfer to Vehicle Replacement Fund 14,817 #DIV/0!Transfer to Vehicle Replacement Fund 101-900-5200-45500 Capital Purchases - - 25,000 - - - -100.00% Total Capital Outlay -$ -$ 25,000$ -$ -$ 14,817$ -40.73% Miscellaneous 101-450-5200-44300 Miscellaneous 521 (1,434) 1,200 505 1,200 1,000 -16.67% Total Miscellaneous 521$ (1,434)$ 1,200$ 505$ 1,200$ 1,000$ -16.67% CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 17 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 5200 Total Parks & Recreation 170,066$ 174,456$ 275,880$ 143,726$ 285,644$ 400,752$ 45.26% 9000 Transfers Transfers 101-900-9000-47200 Transfer to Washington County (Library)7,966 Transfer Fund Balance to Washington Co. 101-900-9000-47200 Transfer to Debt Service 67,859 Additional transfer to Debt service as a result of the OV3 assessments being reduced at Final Assessment adoption 2018 & 2019 $47,766 and Interest payment for 2018 Equipment Certificates $20,093 101-900-9000-47200 Transfer to Vehicle Replacement Fund 470,076 Additional $35,000 from reduction in Engr Costs for Keats Turn Lane 101-900-9000-47200 Transfer to Vehicle Replacement Fund - - - - - 100,000 #DIV/0!Using Fund Balance to Start Fund Total Transfers -$ 7,966$ -$ -$ -$ 637,935$ #DIV/0! 9000 Total Transfers -$ 7,966$ -$ -$ -$ 637,935$ #DIV/0! 9000 Contingency Reserve Contingency Reserve Reserve for possible Insurance Increase - - - - - 3,788 #DIV/0! Set aside for possible Insurance increase Union insurance. Will not be known until March. Total Contingency Reserve -$ -$ -$ -$ -$ 3,788$ #DIV/0! 9000 Contingency Reserve -$ -$ -$ -$ -$ 3,788$ #DIV/0! Total General Fund Expenditures:3,575,684$ 4,332,972$ 4,670,734$ 2,628,219$ 4,397,525$ 5,601,009$ 19.92% Total Gen Fund Revs. Over/(Under) Expenditures:800,670$ 220,298$ (194,000)$ 812,381$ 394,008$ (124,000)$ -36.08%Use of Fund Balance if negative CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 1 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 221 EDA Brookfield Building Fund EDA Brookfield Bldg Fund Revenues: 221-000-0000-34110 Tenant Rents 44,636 71,386 108,852 #DIV/0! 221-000-0000-39300 Bond Proceeds 904,417 904,417 #DIV/0! 221-000-0000-39201 Transfer from City Hall Budget 25,225 30,000 #DIV/0! - - - - - - #DIV/0! Total EDA Brookfield Building Fund Revenues:-$ -$ -$ 949,053$ 1,001,028$ 138,852$ #DIV/0! EDA Brookfield Bldg Fund Expenses: Materials and Supplies 221-460-6301-42110 Repair/Maint. Maint Supplies 935 3,335 5,000 #DIV/0! 221-460-6301-42150 Operating Supplies 36 70 100 #DIV/0! - - - - - - #DIV/0! Total Materials and Supplies -$ -$ -$ 971$ 3,405$ 5,100$ #DIV/0! Charges and Services 221-460-6301-43150 Contract Services 3,667 6,380 9,480 #DIV/0!HVAC, cleaning, pet control, misc 221-460-6301-44386 Real Estate Taxes 11,537 11,537 16,825 #DIV/0! 221-460-6301-43810 Utilities 2,980 14,000 21,000 #DIV/0!Xcel, w&s 221-460-6301-43840 Refuse 1,397 3,660 6,000 #DIV/0! 221-460-6301-43610 Insurance 1,500 #DIV/0! 221-460-6301-44040 Repairs/Maint Equip 1,698 1,200 1,500 #DIV/0! 221-460-6301-44030 Repairs/Maint Not Bldg #DIV/0! - - - - - - #DIV/0! Total Charges and Services -$ -$ -$ 21,280$ 36,777$ 56,305$ #DIV/0! Capital Outlay 221-460-6301-45200 Buildings 887,965 903,500 221-460-6301-45300 Improvements Other Than Bldgs - - - - - - #DIV/0! Total Capital Outlay -$ -$ -$ 887,965$ 903,500$ -$ #DIV/0! Miscellaneous and Non-operating #DIV/0! 221-460-6301-44300 Miscellaneous Expenses 1,000 1,000 #DIV/0! 221-460-6301-47285 Transfer to Debt Service 221-460-6301-46010 Bond Principal #DIV/0! 221-460-6301-46110 Bond Interest 43,638 #DIV/0! 221-460-6301-46220 Deferred Charges Amort #DIV/0! 221-460-6301-46200 Fiscal Agent Fees 400 #DIV/0! 221-460-6301-46300 Bond Issuance Costs - - - 21,583 21,583 - #DIV/0! Total Misc. and Non-operating -$ -$ -$ 21,583$ 22,583$ 45,038$ #DIV/0! Total EDA Brookfield Bldg Fund Expenses:-$ -$ -$ 931,798$ 966,265$ 106,443$ #DIV/0! Total EDA Brookfield Bldg Fund Revs. Over/(Under) Expenses:-$ -$ -$ 17,255$ 34,763$ 32,409$ #DIV/0! 11/28/2018CITY OF Lake Elmo Tax Rate at 2% Increase Financial Management Plan Summary DRAFT ONLY Revenue Inflation Rate 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% Expenses Inflation Rate 4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00% ** 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Actual Actual Actual Actual Budget Budget REVENUE 1 PROPERTY TAX LEVY 2,237,110 2,206,350 2,019,331 1,643,358 2,202,698 2,973,905 3,239,137 3,268,509 3,582,939 3,276,211 3,443,417 3,655,441 4,025,358 4,252,295 4,869,510 5,500,376 2 Adjust for Fiscal Disparities 140,432 179,607 157,096 159,325 149,615 199,221 199,221 199,221 199,221 199,221 199,221 199,221 199,221 199,221 199,221 199,221 Other Taxes (Delinq., Mobile Home, Penalties)39,696 48,272 28,097 38,529 30,500 30,500 30,500 30,500 30,500 30,500 30,500 30,500 30,500 30,500 30,500 30,500 3 LICENSE AND PERMIT 451,953 828,494 1,210,619 1,477,918 994,400 1,056,900 1,078,038 1,099,599 1,121,591 1,144,023 1,166,903 1,190,241 1,214,046 1,238,327 1,263,093 500,000 4 INTERGOVERNMENTAL (excludes Fiscal Disparities)190,148 222,352 209,373 206,185 238,026 267,835 267,835 267,835 267,835 267,835 267,835 267,835 267,835 267,835 267,835 267,835 5 CHARGES FOR SERVICES 30,192 35,796 543,973 738,580 611,595 626,600 639,132 651,915 664,953 678,252 691,817 705,653 719,766 734,162 748,845 763,822 6 FINES/FOREFEITS 48,647 48,739 49,505 41,418 49,000 49,000 49,980 50,980 51,999 53,039 54,100 55,182 56,286 57,411 58,560 59,731 7 INTEREST EARNINGS 71,813 23,501 20,437 27,665 40,000 40,000 40,800 41,616 42,448 43,297 44,163 45,046 45,947 46,866 47,804 48,760 8 MISC. (See note 1 below)192,355 74,772 146,102 220,280 160,900 233,048 237,709 242,463 247,312 252,259 257,304 262,450 267,699 273,053 278,514 284,084 9 SALE OF ASSETS 0 0 0 0 0 0 0 0 0 0 0 0 0 10 TOTAL REVENUE 3,402,346 3,667,883 4,384,533 4,553,258 4,476,734 5,477,009 5,782,352 5,852,637 6,208,799 5,944,637 6,155,260 6,411,570 6,826,658 7,099,670 7,763,882 7,654,329 11 12 EXPENDITURES 13 GENERAL GOVERNMENT 1,046,906 1,025,320 1,290,461 1,473,094 1,236,966 1,179,538 1,226,720 1,275,788 1,326,820 1,379,893 1,435,088 1,492,492 1,552,192 1,614,279 1,678,850 1,746,004 14 PUBLIC SAFETY 1,198,546 1,203,765 1,258,609 1,481,443 1,733,118 1,841,679 1,915,346 1,991,960 2,071,638 2,154,504 2,240,684 2,330,311 2,423,524 2,520,465 2,621,283 2,726,135 15 PUBLIC WORKS 585,071 686,401 856,548 1,193,408 1,255,770 1,418,134 1,489,041 1,563,493 1,641,667 1,723,751 1,809,938 1,900,435 1,995,457 2,095,230 2,199,991 2,309,991 16 CULTURE AND RECREATION 208,204 229,595 170,066 174,456 250,880 385,935 401,372 417,427 434,124 451,489 469,549 488,331 507,864 528,179 549,306 571,278 18 MISCELLANEOUS 69,403 107,094 7,966 3,788 0 0 0 0 0 0 0 0 0 0 19 CAPITAL OUTLAY 0 0 0 0 0 0 0 0 0 0 20 GENERAL GOVERNMENT 35,000 0 0 0 0 0 0 0 0 0 0 21 PUBLIC SAFETY 2,602 24,000 24,000 0 0 0 60,000 0 0 0 0 0 0 22 PUBLIC WORKS 145,000 0 0 60,000 0 0 0 0 0 0 0 23 CULTURE AND RECREATION 25,000 0 0 0 0 0 0 0 0 0 0 24 TRANSFER OUT 360,000 447,118 67,859 0 0 0 0 0 0 0 0 0 0 25 CAPITAL EQUIPMENT 75,000 100,000 125,000 150,000 175,000 200,000 200,000 200,000 200,000 200,000 200,000 Additional Transfer to Capital Equipment 570,076 632,440 460,830 505,675 125,500 118,500 490,500 76,000 29 0 0 0 0 0 0 0 0 0 0 30 TOTAL EXPENDITURES 3,398,727 3,661,602 3,682,778 4,332,969 4,670,734 5,601,009 5,764,919 5,834,498 6,189,925 5,944,637 6,155,260 6,411,569 6,804,537 7,076,653 7,739,931 7,629,408 31 32 REVENUE OVER (UNDER) EXPENSES 3,619 6,281 701,755 220,289 (194,000) (124,000) 17,433 18,139 18,874 (0) 0 0 22,122 23,018 23,951 24,920 33 34 BEGINNING FUND BALANCE 3,177,382 3,181,001 3,187,282 3,889,037 4,109,326 3,915,326 3,791,326 3,808,759 3,826,898 3,845,772 3,845,772 3,845,772 3,845,773 3,867,894 3,890,912 3,914,862 38 ENDING FUND BALANCE 3,181,001 3,187,282 3,889,037 4,109,326 3,915,326 3,791,326 3,808,759 3,826,898 3,845,772 3,845,772 3,845,772 3,845,773 3,867,894 3,890,912 3,914,862 3,939,783 41 42 43 GENERAL FUND OPERATING TAX LEVY 2,421,588 2,421,588 2,190,706 1,818,847 2,382,813 2,973,905 3,239,137 3,268,509 3,582,939 3,276,211 3,443,417 3,655,441 4,025,358 4,252,295 4,869,510 5,500,376 44 ANNUAL INCREASE 0.0%-9.5%-17.0%31.0%24.8%8.9%0.9%9.6%-8.6%5.1%6.2%10.1%5.6%14.5%13.0% 45 48 TOTAL OTHER GENERAL LEVIES 256,957 231,261 256,957 256,957 0 0 0 0 0 0 0 0 0 0 0 0 49 50 EXISTING DEBT SERVICE LEVIES 484,814 484,814 664,541 874,622 1,213,788 1,215,932 1,215,932 1,158,723 1,022,051 1,025,432 937,558 834,293 706,568 711,996 486,825 179,314 51 55 TOTAL EXISTING TAX LEVIES 3,163,359 3,137,663 3,112,204 2,950,426 3,596,601 4,189,837 4,455,069 4,427,232 4,604,990 4,301,643 4,380,975 4,489,734 4,731,926 4,964,291 5,356,335 5,679,690 56 64 TOTAL NEW ADDITIONS TO TAX LEVY 0 0 0 0 0 0 100,000 513,915 744,035 1,545,858 2,032,143 2,307,861 2,461,418 2,613,306 2,615,181 2,696,301 65 66 GROSS LEVY TO TAXPAYERS 3,163,359 3,137,663 3,112,204 2,950,426 3,596,601 4,189,837 4,555,069 4,941,147 5,349,025 5,847,501 6,413,118 6,797,595 7,193,343 7,577,597 7,971,516 8,375,991 67 FISCAL DISPARITIES -161,313 -187,743 -157,509 -161,272 -149,615 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 -199,221 68 NET LEVY TO TAXPAYERS 3,002,046 2,949,920 2,954,695 2,789,154 3,446,986 3,990,616 4,355,848 4,741,926 5,149,804 5,648,280 6,213,897 6,598,374 6,994,122 7,378,376 7,772,295 8,176,770 69 70 EXISTING TAX BASE 10,814,010 12,395,813 12,779,339 13,933,542 15,359,350 17,424,380 17,685,746 18,925,404 20,198,273 21,505,069 22,846,525 24,223,386 25,636,412 27,086,379 28,574,077 30,100,311 71 NEW CONSTRUCTION TAX CAP (from lines 86-89)0 959,973 974,372 988,988 1,003,822 1,018,880 1,034,163 1,049,675 1,065,421 1,081,402 1,097,623 73 TOTAL TAX CAPACITY 10,814,010 12,395,813 12,779,339 13,933,542 15,359,350 17,424,380 18,645,718 19,899,776 21,187,260 22,508,892 23,865,405 25,257,549 26,686,088 28,151,800 29,655,479 31,197,934 74 75 TAX RATE ON TAX CAPACITY 27.761%23.798%23.121%20.018%22.442%22.902%23.361%23.829%24.306%25.094%26.037%26.124%26.209%26.209%26.209%26.209% 76 TAX RATE % CHANGE -14.28%-2.84%-13.42%12.11%2.05%2.00%2.00%2.00%3.24%3.76%0.33%0.33%0.00%0.00%0.00% 77 91 Existing $382,800 home Market Value (inflated by line 81)331,100 370,500 370,500 378,300 382,800 396,964 402,918 408,962 415,096 421,323 427,643 434,057 440,568 447,177 453,884 460,692 78 City Taxes (with inflation on value)883 857 833 731 853 906 939 973 1,009 1,061 1,117 1,138 1,155 1,172 1,190 1,207 79 Percentage City tax increase in home ($382,800 inflated from 2017)-2.87%-2.84%-12.27%16.68%6.21%3.65%3.68%3.65%5.15%5.29%1.85%1.50%1.50%1.50%1.50% 80 81 Existing Tax Base Inflation -0.6%11.9%0.0%2.1%1.2%3.7%1.5%1.5%1.5%1.5%1.5%1.5%1.5%1.5%1.5%1.5% 82 Total Tax Base Increase 0.8%14.6%3.1%9.0%10.2%13.4%7.0%6.7%6.5%6.2%6.0%5.8%5.7%5.5%5.3%5.2% 83 % from New Growth 1.4%2.7%3.1%6.9%9.0%9.7%5.5%5.2%5.0%4.7%4.5%4.3%4.2%4.0%3.8%3.7% 84 85 New tax capacity assumptions 86 Residential units completed in beginning of year 0 250 250 250 250 250 250 250 250 250 250 250 87 New home average value ($383,989 in 2018 inflated)0 383,989 389,749 395,595 401,529 407,552 413,665 419,870 426,168 432,561 439,049 445,635 88 Commercial - New construction (15,000 s.f./year)0 0 0 0 0 0 0 0 0 0 0 89 New Home Value Construction Inflation 0.0%1.5%1.5%1.5%1.5%1.5%1.5%1.5%1.5%1.5%1.5%1.5% 90 Percentage of Tax Levy for Debt 16.15%16.43%22.49%31.36%35.21%30.47%30.21%35.27%33.09%44.38%46.71%45.47%43.19%42.99%37.86%33.14% Projected STAFF REPORT DATE: December 4, 2018 REGULAR ITEM #: 22 MOTION TO: Honorable Mayor and City Council FROM: Sue Iverson – Finance Director AGENDA ITEM: 2019 Utility Budgets REVIEWED BY: Kristina Handt – City Administrator INTRODUCTION: In preparation for adoption of the utility fund budgets, this memo addresses the following information: assumptions used to prepare the final budgets and Utility Financial Management Plan. ISSUE BEFORE THE COUNCIL: 1) What changes, if any should be made to the final budgets? 2) What changes, if any should be made to the 2019 rates? (Note these will be adopted as part of the 2018 Fee Schedule agenda item) DISCUSSION The utility funds follow the Utility Rate Study projections in the Financial Management Plan with a few updates as the City has been building out faster than anticipated. Many line items follow the same allocation changes and additional personnel as the Street and Parks budgets in the General Fund. Staff has worked to charge the correct costs to each fund/department. The Utility Financial Management Plan has been updated and reviewed by the Finance Committee at its November meeting recommending no significant changes to the projected rates from the previous plan. Revenues: The revenues for the funds are from the Utility Financial Management Plan prepared by Northland Securities which is attached for your review. These assumptions are based upon the increased rates recommended in the report as well. In summary, here are the proposed rate increases: 1) Water Fund – Proposed three percent (3%) rate increase across the base and variable rates compared from the 2018 Adopted to 2019 Proposed. Water Availability Charge (WAC) and the Water Connection Charge would remain the same. 2) Sewer Fund – Proposed one percent (1%) rate increase for the commercial usage, residential usage, and residential base fee, compared from the 2018 Adopted to 2019 Proposed. Sewer Availability Charge (SAC) and the Sewer Connection Charge would remain the same. 3) Storm Water Fund – Service fee would increase by five dollars ($5.00) from the 2018 Adopted to 2019 Proposed. Expenses: Water Fund: • Personnel costs increased due to salary allocation changes and the addition of a Maintenance Worker. Staff reevaluated the Public Works employees’ time cards and has changed the allocation of salaries and benefits to more accurately reflect the costs in the proper departments since Public Works is comprised of Streets (General Fund), Parks (General Fund), Water, Sewer, and Storm Water. The additional employee is consistent with the consultant recommendation from 2016, but has been spread across all funds. • Other cost changes are minimal, capital outlay costs have been addressed with the Capital Improvement Plan. Sewer Fund: • Personnel costs increased due to salary allocation changes and the addition of a Maintenance Worker. Staff reevaluated the Public Works employees’ time cards and has changed the allocation of salaries and benefits to more accurately reflect the costs in the proper departments since Public Works is comprised of Streets (General Fund), Parks (General Fund), Water, Sewer, and Storm Water. The additional employee is consistent with the consultant recommendation from 2016, but has been spread across all funds. • Metropolitan Council charges are increasing by $77,219 due to the increase in usage. • Other cost changes are minimal, capital outlay costs have been addressed with the Capital Improvement Plan. Storm Water Expenses: • Personnel costs increased due to salary allocation changes and the addition of a Maintenance Worker. Staff reevaluated the Public Works employees’ time cards and has changed the allocation of salaries and benefits to more accurately reflect the costs in the proper departments since Public Works is comprised of Streets (General Fund), Parks (General Fund), Water, Sewer, and Storm Water. The additional employee is consistent with the consultant recommendation from 2016, but has been spread across all funds. • Other cost changes are minimal, capital outlay costs have been addressed with the Capital Improvement Plan. FINANCIAL MANAGEMENT PLAN Attached is the Updated Financial Management Plan for the Utilities completed by Northland Securities, Inc., and reviewed by the Finance Committee at its November 20, 2018 meeting. The Highlights of the report are as follows: • Funds are in sound financial condition • Future performance will be impacted by timing of future development and receipt of revenue • Increases in fees will be required but the rate of increase will depend on the pace of growth o The Storm Water fund does project short term shortfall in unrestricted cash in years 2022 to 2023 which the City should be able to manage The recommended utility rates for years through 2021 is illustrated in the following chart prepared by Northland: Average annual utility rate increases are: • 3% for water between 2019-2027 • 1% between 2019-2013 and 2% between 2024-2027 for sanitary sewer • $5 per year for storm water between 2019-2020 and $10 between 2021-2027 There was no change in conclusions and recommendations from the prior “2017 Plan”. The funds are projected to remain in sound financial condition, however, WAC and SAC and connection charges are needed to pay a portion of debt service expense and future operating revenue is also needed to cover the debt service expense. FISCAL IMPACT: The 2019 Proposed Utility Budgets will help support necessary city services to be provided in 2019. In addition, consideration of the impact of the decisions made today will help the City plan for the future with the goal of sound fiscal management. OPTIONS: 1) Approve the 2019 Water, Sewer, and Storm Water Budgets. 2) Amend and then approve the 2019 Water, Sewer, and Storm Water Budgets. RECOMMENDATION: 1) Motion to adopt Resolution No. 2018-137 adopting the 2019 Water, Sewer, and Storm Water Fund Budgets. ATTACHMENTS: 1) 2019 Proposed Utility Fund Budgets 2) Financial Management Plan for Water, Sanitary Sewer, and Storm Water Funds 3) Resolution No. 2018-137 Adopting the 2019 Water, Sewer and Storm Water Fund Budgets Service 2017 2018 2019 2020 2021 Residential Quarterly Base Fee $20.00 $20.60 $21.22 $21.85 $22.51 Residential Tier 1 $2.00 $2.06 $2.12 $2.19 $2.25 Commercial Quarterly Base Fee $25.00 $25.75 $26.52 $27.32 $28.14 Commercial Tier 1 $3.11 $3.20 $3.30 $3.40 $3.50 Water Availability Charge $3,000 $3,000 $3,000 $3,000 $3,000 Water Connection Charge $1,000 $1,000 $1,000 $1,000 $1,000 Sanitary Sewer Quarterly Base Fee $52.50 $53.03 $53.56 $54.09 $54.63 Sewer per 1,000 gallons $4.50 $4.55 $4.59 $4.64 $4.68 Sanitary Sewer Availability Charge $3,000 $3,000 $3,000 $3,000 $3,000 Sanitary Sewer Connection Charge $1,000 $1,000 $1,000 $1,000 $1,000 Annual fee $50.00 $55.00 $60.00 $65.00 $75.00 TABLE B-1 STORM WATER RATES WATER RATES SANITARY SEWER RATES Utility Rates CITY OF LAKE ELMO 2019 PROPOSED BUDGET SUMMARY Utility Funds 1 Adopted 2018 to Dollar Change 2018 2019 Proposed 2019 2018 Adopt to Account Number Description Adopted Proposed Percent Change 2019 Proposed Comments Water Revenues Special Assessments 111,077$ 108,550$ -2.27%(2,527)$ Interest on Investments 20,000$ 20,000$ 0.00%-$ Water Sales 597,769$ 937,421$ 56.82%339,652$ Faster build out than anticipated in Northland Study Charges for Services 4,820$ 4,820$ Bulk Water 2,000$ -$ -100.00%(2,000)$ Water Access Revenue 960,000$ 960,000$ 0.00%-$ Investment Earnings 611,595$ 626,600$ Water Connections - Municipal 320,000$ 320,000$ 0.00%-$ Meter Sales 87,500$ 90,000$ 2.86%2,500$ Total Water Revenues:2,098,346$ 2,435,971$ 16.09%337,625$ Water fund Expenses: 9400 Water Total Personnel 149,309$ 244,033$ 63.44%94,724$ Allocation change and 1 additional Maintenance Worker Total Materials and Supplies 182,650$ 192,650$ 5.47%10,000$ $4,500 Fuel, Oil, and Fluids now being spread across all PW & Utility Dept., $3,000 Water Meters, $2,500 Small Tools and Minor Equipment Total Charges and Services 352,333$ 368,678$ 4.64%16,345$ $45,000 Legal Services, $7,987 Audit costs not previously allocated, $1,800 Computer replacements, ($33,859) Decr in IT support as allocation now spreads based on users, $1,972 Credit Card fees Total Capital Outlay 137,500$ 358,000$ 160.36%220,500$ $50,000 Service Truck, $120,000 hammes ByPass, $188,000 oversizing, Per CIP vs. 2018 Total Misc and Non-operating 1,013,631$ 1,127,041$ 11.19%113,410$ Bond Payments and Fiscal Agents Fees per Northland Schedule 9400 Total Water Fund Expenses 1,835,423$ 2,290,402$ 24.79%454,979$ Total Water Fund Revs. Over/(Under) Expenses:262,923$ 145,569$ -44.63% Sewer Revenues Special Assessments 77,874$ 141,799$ 82.09%63,925$ Per Northland schedule Interest on Investments 20,000$ 20,000$ 0.00%-$ Sewer Sales 247,599$ 339,840$ 37.25%92,241$ Per Northland schedule SAC Early Pay Discount/revenue 5,800$ -$ -100.00%(5,800)$ Sewer Lat Benefit Fee 25,500$ 31,050$ 21.76%5,550$ Sewer Connection Fee Rev (SAC)883,200$ 901,500$ 2.07%18,300$ Per Northland schedule Sewer Connection Fees Municipal 345,500$ 339,500$ -1.74%(6,000)$ Per Northland schedule Total Sewer Revenues:1,605,473$ 1,773,689$ 10.48%168,216$ Sewer Fund Expenses: CITY OF LAKE ELMO 2019 PROPOSED BUDGET SUMMARY Utility Funds 2 Adopted 2018 to Dollar Change 2018 2019 Proposed 2019 2018 Adopt to Account Number Description Adopted Proposed Percent Change 2019 Proposed Comments 9450 Sewer Total Personnel 90,298$ 119,932$ 32.82%29,634$ Allocation change and 1 additional Maintenance Worker Total Materials and Supplies 12,100$ 15,600$ 28.93%3,500$ $4,500 Fuel, Oil, and Fluids now being spread across all PW & Utility Dept., ($1,000) Small Tools and Minor Equipment Total Charges and Services 185,948$ 276,178$ 48.52%90,230$ $7,987 Audit costs not previously allocated, $800 Computer replacements, ($29,493) Decr in IT support as allocation now spreads based on users, $1,972 Credit Card fees, $77,219 Met Council Sewer Charges, $13,800 Lisbon Lift Station paving, $6,000 SCADA agreement, $3,500 utilities Total Capital Outlay 85,000$ 345,000$ 305.88%260,000$ $50,000 Service Truck, $295,000 Sewer oversizing, Per CIP vs. 2018 Total Misc and Non-operating 470,624$ 714,754$ 51.87%244,130$ Bond Payments, Issuance costs, and Fiscal Agents Fees per Northland Schedule 9450 Total Sewer Fund Expenses 843,970$ 1,471,464$ 74.35%627,494$ Total Sewer Fund Revs. Over/(Under) Expenses:761,503$ 302,225$ -60.31% Storm Water Revenues Interest on Investments 7,000$ 7,000$ 0.00%-$ Surface Water Utility Sales 283,587$ 337,303$ 18.94%53,716$ Per Northland schedule SW Review Fee Revenue 29,375$ 29,051$ -1.10%(324)$ Per Northland schedule Total Storm Water Revenues:319,962$ 373,354$ 16.69%53,392$ Storm Water Fund Expenses: 9500 Storm Water Total Personnel 47,470$ 76,635$ 61.44%29,165$ Allocation change and 1 additional Maintenance Worker Total Materials and Supplies 8,100$ 8,500$ 4.94%400$ $400 Fuel, Oil, and Fluids now being spread across all PW & Utility Dept. Total Charges and Services 88,700$ 118,360$ 33.44%29,660$ $7,987 Audit costs not previously allocated, $1,000 Computer replacements, $360 Credit Card fees,($11,833) Decr in IT support as allocation now spreads based on users, Allocation changes Total Capital Outlay 40,000$ 40,000$ 0.00%-$ Total Misc and Non-operating 220,294$ 232,400$ 5.50%12,106$ Bond Payments, and Fiscal Agents Fees per Northland Schedule 9500 Total Storm Water Fund Expenses 404,564$ 475,895$ 17.63%71,331$ Total Storm Water Fund Revs. Over/(Under) Expenses:(84,602)$ (102,541)$ 21.20% CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 3 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 601 Water Fund Water Fund Revenues: 601-000-0000-33422 PERA Pension Revenue 525 38 #DIV/0! 601-000-0000-33426 Miscellaneouse State Grants 3,433,298 67,698 #DIV/0! 601-000-0000-36100 Special Assessments 11,334 21,137 111,077 23,485 111,077 108,550 -2.27%Per Northland schedule 601-000-0000-36200 Miscellaneouse 82 #DIV/0! 601-000-0000-36205 Refunds and Reimbursements 1,902 #DIV/0! 601-000-0000-36210 Interest on Investments 13,987 18,096 20,000 20,000 20,000 0.00% 601-000-0000-37100 Water Sales 275,019 883,610 597,769 414,918 910,118 937,421 56.82%Faster build out than estimated 601-000-0000-37120 Bulk Water 5,423 3,184 2,000 1,122 2,000 -100.00% 601-000-0000-37130 Water Lat Benefit Fee 25,100 11,600 #DIV/0! 601-000-0000-39250 Contribution of Capital Assets 137 #DIV/0! 601-000-0000-37140 Water Access Revenue 979,500 1,425,000 960,000 778,000 960,000 960,000 0.00%Per Northland schedule 601-000-0000-37150 Water Connections - Municipal 244,500 172,000 320,000 431,000 320,000 320,000 0.00%Per Northland schedule 601-000-0000-37170 Meter Sales 244,260 118,052 87,500 90,897 87,500 90,000 2.86% 601-000-0000-37180 Tower Rent 52,526 - - #DIV/0!Moved to G.F for 2017 601-000-0000-39200 Transfer In (59,872) - - - - - #DIV/0! Total Water Fund Revenues:5,200,500$ 2,735,954$ 2,098,346$ 1,751,105$ 2,410,695$ 2,435,971$ 16.09% Water Fund Expenses: Personnel 601-494-9400-41010 Full-time Salaries 127,902 111,772 101,194 83,283 112,194 166,020 64.06% 1 additional worker split Streets 30%, Parks 20%, Water 20%, Sewer 20%, SW 10% 601-494-9400-41030 Part-time Salaries #DIV/0! 601-494-9400-41020 Overtime - - 4,000 6,000 50.00%On call pay should go here 601-494-9400-41040 Temporary Employees #DIV/0! 601-494-9400-41210 PERA Contributions 15,792 15,925 7,590 6,240 8,090 12,452 64.06% 601-494-9400-41220 FICA Contributions 7,346 6,854 6,497 4,941 6,997 12,701 95.49% 601-494-9400-41230 Medicare Contributions 1,718 1,603 1,525 1,155 1,525 -100.00% 601-494-9400-41300 Insurance 29,467 19,044 21,743 6,556 22,743 38,620 77.62% 601-494-9400-41325 Life Insurance 79 237 #DIV/0! 601-494-9400-41330 STD/LTD 184 685 #DIV/0! 601-494-9400-41301 Unemployment Insurance - - 683 683 -100.00% 601-494-9400-41600 Safety Clothing Allowance 193 289 49.74%Boots ($175 per person allocated by Salary Allocation) 601-494-9400-41510 Workers Compensation 1,904 3,980 5,884 7,744 7,029 7,029 19.46% Total Personnel 184,129$ 159,177$ 149,309$ 110,181$ 159,261$ 244,033$ 63.44% Materials and Supplies 601-494-9400-42000 Office Supplies 771 975 800 321 800 800 0.00% 601-494-9400-42120 Fuel, Oil and Fluids 4,500 #DIV/0! $30,000 - $15K Streets, $2K Parks, $4.5K W, $4.5K S, $0.4K SW 601-494-9400-42030 Printed Forms 499 247 750 167 750 750 0.00% 601-494-9400-42150 Operating Supplies - - 1,000 303 800 1,000 0.00% 601-494-9400-42160 Chemicals 3,157 5,992 13,000 5,461 8,000 13,000 0.00% 601-494-9400-42210 Repair/Maint. Supplies 25,014 3,614 26,000 9,098 26,000 26,000 0.00% 601-494-9400-42270 Utility System Maintenance 647 #DIV/0! 601-494-9400-42300 Water Meters & Supplies 105,477 124,127 132,000 138,582 132,000 135,000 2.27%Water meters 601-494-9400-44375 Personal Protective Equipment 262 800 411 800 800 0.00% 601-494-9400-42400 Small Tools & Minor Equipment 3,955 2,218 8,300 6,002 10,000 10,800 30.12% Total Materials and Supplies 138,873$ 137,435$ 182,650$ 160,994$ 179,150$ 192,650$ 5.47% Charges and Services 601-494-9400-43030 Engineering Services - 50,457 20,000 9,454 20,000 20,000 0.00% 601-494-9400-43040 Legal Services 2,323 118,260 155,000 33,260 155,000 200,000 29.03% CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 4 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 601-494-9400-43010 Audit Services 7,987 #DIV/0!5% incr. $31,946 split GF, Water, Sewer, SW 601-494-9400-43150 Contract Services 7,459 73,154 47,400 21,741 47,400 31,000 -34.60% new SCADA agreement $6k. Mowing $6k, CLA was 2017 & 2018 Computers #DIV/0! 601-494-9400-43185 IT Support 5,556 6,289 37,133 18,781 37,133 7,297 -80.35%Roseville $7297.5 601-494-9400-42002 IT Hardware 1,800 #DIV/0!Computer Replacements 601-494-9400-43190 Software Programs 3,274 #DIV/0!Roseville $604, Banyon $363.34, Accela $2306.5 601-494-9400-43210 Telephone 793 687 800 648 700 987 23.34%Roseville $350.7, TDS $636 601-494-9400-44377 Credit Card Fees 1,972 #DIV/0! 601-494-9400-43220 Postage 1,800 2,178 2,000 9 2,000 2,000 0.00% 601-494-9400-43310 Mileage 189 119 200 #DIV/0! 601-494-9400-43610 Insurance 8,975 9,322 12,000 7,981 7,981 9,178 -23.51%corrected allocation, incr 15% over prev yr. 601-494-9400-43810 Electric Utility 34,392 54,894 45,000 52,080 43,500 45,000 0.00% 601-494-9400-43820 Water Utility 144,932 242,929 - 23,281 38,658 #DIV/0!Agreement ends w/ City of Oakdale 601-494-9400-44030 Repairs\Maint Imp Not Bldgs 8,617 17,363 20,000 34,878 20,000 20,000 0.00%Tower 2 Inspection 601-494-9400-44040 Repairs/Maint. Equip.- - 8,000 3,443 10,000 12,000 50.00%Well 2 PLC & Screen 601-494-9400-44010 Repairs\Maint Imp Bldgs - - 2,000 33,391 3,039 2,000 0.00% 601-494-9400-44150 Equipment Rental - - 1,000 1,000 1,000 0.00% 601-494-9400-44170 Uniforms 984 #DIV/0!Allocated from Streets 601-494-9400-44330 Dues & Subscriptions 196 #DIV/0! 601-494-9400-44370 Conferences & Training 103 1,880 2,000 707 2,000 2,000 0.00% Total Charges and Services 215,139$ 577,608$ 352,333$ 239,773$ 388,411$ 368,678$ 4.64% Capital Outlay 601-494-9400-45300 Improvments Other Than Bldgs - - 137,500 52,826 137,500 358,000 160.36%$50K Service Truck, $120K Hammes ByPass, $188K oversizing Total Capital Outlay -$ -$ 137,500$ 52,826$ 137,500$ 358,000$ 160.36% Miscellaneous and Non-operating 601-494-9400-43320 Depreciation Expense 612,353 808,865 #DIV/0! 601-494-9400-44300 Miscellaneous 3,178 38,696 2,000 712 1,000 2,000 0.00% 601-494-9400-46010 Bond Principal - - 710,000 710,000 810,000 14.08% 601-494-9400-46110 Bond Interest 241,142 295,328 300,775 146,193 300,775 292,041 -2.90%Per Northland schedule 601-494-9400-46200 Fiscal Agent Fees - Bond Payments 16,014 675 856 495 11,000 1185.05% 601-494-9400-46250 Fiscal Agent Fees - Bond Issuance #DIV/0! 601-494-9400-46220 Deferred Charges Amort (6,599) #DIV/0! 601-494-9400-46300 Bond Issuance Costs 11,262 12,000 #DIV/0! 601-494-9400-47200 Transfer Out 40,427 - - - - - #DIV/0! Total Misc. and Non-operating 913,114$ 1,148,226$ 1,013,631$ 147,400$ 1,011,775$ 1,127,041$ 11.19% Total Water Fund Expenses:1,451,255$ 2,022,445$ 1,835,423$ 711,173$ 1,876,097$ 2,290,402$ 24.79% Total Water Fund Revs. Over/(Under) Expenses:3,749,245$ 713,509$ 262,923$ 1,039,932$ 534,598$ 145,569$ -44.63% CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 5 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 602 Sewer Fund Sewer Fund Revenues: 602-000-0000-33422 PERA Pension Revenue 9 #DIV/0! 602-000-0000-36100 Special Assessments 21,073 1,229,699 77,874 209,731 77,874 141,799 82.09%Per Northland schedule 602-000-0000-36210 Interest on Investments 14,584 20,362 20,000 20,000 20,000 0.00% 602-000-0000-37200 Sewer Sales 120,974 267,130 247,599 145,094 247,599 339,840 37.25%Per Northland schedule 602-000-0000-37220 SAC Early Pay discount/revenue 8,474 8,474 5,800 5,666 5,800 -100.00%Based on averages 602-000-0000-37230 Sewer Lat Benefit Fee 11,000 25,500 25,500 31,050 21.76% 602-000-0000-39250 Contribution of Capital Assets 71,269 #DIV/0! 602-000-0000-37240 Sewer Connecton Fee Revenue (SAC)803,000 1,450,165 883,200 661,000 883,200 901,500 2.07%Per Northland schedule 602-000-0000-37250 Sewer Connection Fees Regional 21,000 - 596,294 #DIV/0!Pass-through of approx $21K 602-000-0000-37260 Sewer Connection Fees Municipa 383,500 677,980 345,500 433,500 345,500 339,500 -1.74%Per Northland schedule Total Sewer Fund Revenues:1,351,605$ 3,757,088$ 1,605,473$ 2,051,285$ 1,605,473$ 1,773,689$ 10.48% Sewer Fund Expenses: Personnel 602-495-9450-41010 Full-time Salaries 39,678 23,073 62,250 23,180 69,750 79,409 27.56% 1 additional worker split Streets 30%, Parks 20%, Water 20%, Sewer 20%, SW 10% 602-495-9450-41030 Part-time Salaries 227 #DIV/0! 602-495-9450-41020 Overtime - 4,000 123 6,000 50.00%On call pay 602-495-9450-41040 Temporary Employees #DIV/0! 602-495-9450-41210 PERA Contributions 4,270 3,807 4,669 1,748 4,919 5,956 27.56% 602-495-9450-41220 FICA Contributions 1,987 1,609 4,058 1,389 4,308 6,075 49.70% 602-495-9450-41230 Medicare Contributions 464 376 961 325 961 -100.00% 602-495-9450-41300 Insurance 8,352 8,429 10,744 1,696 11,275 17,825 65.91% 602-495-9450-41325 Life Insurance 25 125 #DIV/0! 602-495-9450-41330 STD/LTD 62 491 #DIV/0! 602-495-9450-41600 Safety Clothing Allowance 140 #DIV/0!Boots ($175 per person allocated by Salary Allocation) 602-495-9450-41301 Unemployment Insurance - - 342 342 -100.00% 602-495-9450-41510 Workers Compensation 989 2,004 3,274 4,626 3,911 3,911 19.46% Total Personnel 55,740$ 39,300$ 90,298$ 33,277$ 95,589$ 119,932$ 32.82% Materials and Supplies 602-495-9450-42270 Repair/Maint. Supplies 5,873 1,724 4,000 5,000 4,000 0.00% 602-495-9450-42000 Office Supplies - 73 800 1,350 1,199 800 0.00% 602-495-9450-42030 Printed Forms - 167 #DIV/0! 602-495-9450-42120 Fuel, Oil and Fluids 4,500 #DIV/0! $30,000 - $15K Streets, $2K Parks, $4.5K W, $4.5K S, $0.4K SW 602-495-9450-42150 Operating Suppies - - 1,000 332 1,000 1,000 0.00% 602-495-9450-42270 Repair/Maint. Supplies - (236) #DIV/0! 602-495-9450-44375 Personal Protective Equipment - 262 800 702 800 800 0.00% 602-495-9450-42400 Small Tools & Minor Equipment 2,860 2,462 5,500 2,437 4,500 4,500 -18.18% Total Materials and Supplies 8,733$ 4,521$ 12,100$ 4,753$ 12,499$ 15,600$ 28.93% Charges and Services 602-495-9450-43030 Engineering Services - 5,310 20,000 3,495 20,000 20,000 0.00% 602-495-9450-43010 Audit Services 7,987 #DIV/0!5% incr. $31,946 split GF, Water, Sewer, SW 602-495-9450-43150 Contract Services 8,059 291,285 21,400 19,886 40,000 30,400 42.06% new SCADA agreement $6k/Mowing $3000, CLA was 2017 & 2018 602-495-9450-43185 IT Support 4,591 5,989 33,533 19,756 33,533 4,041 -87.95%Roseville $4257.5 602-495-9450-42002 IT Hardware 800 #DIV/0!Computer Replacements 602-495-9450-43190 Software Programs 3,010 #DIV/0!Roseville $340, Banyon $363.33, Accela $2306.5 602-495-9450-43210 Telephone 1,008 1,146 1,500 1,021 1,500 1,707 13.78%Roseville $350.7, TDS $1236, T-Mobile $120 602-495-9450-44377 Credit Card Fees 1,972 #DIV/0! 602-495-9450-43220 Postage - 2,500 1,175 1,175 1,175 0.00% CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 6 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 602-495-9450-43310 Mileage - - - #DIV/0! 602-495-9450-43610 Insurance 581 603 2,000 3,187 3,187 3,665 83.27%corrected allocation, incr 15% over prev year 602-495-9450-43810 Electric Utility 5,125 5,739 5,500 7,300 7,000 9,000 63.64% 602-495-9450-43820 Sewer Utility - Met Council 16,621 83,809 92,140 69,105 92,140 169,359 83.81%Per Met Council 602-495-9450-44040 Repairs/Maint. Equip.- 1,148 4,500 3,523 4,500 4,500 0.00% 602-495-9450-44150 Equipment Rental - - 1,000 1,000 1,000 0.00% 602-495-9450-44170 Uniforms 563 #DIV/0!Allocated from Streets 602-495-9450-44030 Repairs\Maint Imp Not Bldgs 1,391 1,200 1,200 15,000 1150.00%Pave Lisbon Lift Station 602-495-9450-44370 Conferences & Training 80 3,718 2,000 863 2,000 2,000 0.00% Total Charges and Services 37,456$ 401,246$ 185,948$ 128,136$ 207,235$ 276,178$ 48.52% Capital Outlay 602-495-9450-45300 Improvements Other Than Bldgs - - 85,000 81,578 - 345,000 305.88%Sewer Oversizing - $295k, Service Truck $50k Total Capital Outlay -$ -$ 85,000$ 81,578$ -$ 345,000$ 305.88% Miscellaneous and Non-operating 602-495-9450-43320 Depreciation Expense 132,265 350,903 - - - #DIV/0! 602-495-9450-44300 Miscellaneous Expenses 26,036 50,873 300 - 300 300 0.00% 602-495-9450-46010 Bond Principal 0 - 275,000 275,000 470,000 70.91%Per Northland schedule 602-495-9450-46110 Bond Interest 116,715 168,587 195,324 93,452 195,324 208,454 6.72%Per Northland schedule 602-495-9450-46220 Deferred Charges Amort (3,811) #DIV/0! 602-495-9450-46300 Bond Issuance Costs 18,437 20,000 #DIV/0! 602-495-9450-46250 Fiscal Agent Fees 3,707 16,000 #DIV/0! 602-495-9450-47200 Transfer Out 102,678 - - - - - #DIV/0! Total Misc. and Non-operating 381,401$ 584,989$ 470,624$ 93,452$ 470,624$ 714,754$ 51.87% Total Sewer Fund Expenses:483,330$ 1,030,056$ 843,970$ 341,197$ 785,947$ 1,471,464$ 74.35% Total Sewer Fund Revs. Over/(Under) Expenses:868,275$ 2,727,033$ 761,503$ 1,710,088$ 819,526$ 302,225$ -60.31% CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 7 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 603 Storm Water Fund Storm Water Fund Revenues: 603-000-0000-33422 PERA Pension Revenue 5 #DIV/0! 603-000-0000-36100 Special Assessments 20,674 #DIV/0!Delinquent S/A's for '17 and estimate for '18 603-000-0000-36210 Interest on Investment 15,933 8,247 7,000 7,000 7,000 0.00% 603-000-0000-39250 Contribution of Capital Assets (18) #DIV/0! 603-000-0000-36232 Developer Contributions 100,000 #DIV/0! 603-000-0000-37300 Surface Water Utility Sales 185,858 251,025 283,587 201,539 283,587 337,303 18.94%Per Northland schedule 603-000-0000-34113 SW Review Fee Revenue 27,375 38,350 29,375 29,088 29,375 29,051 -1.10%Per Northland schedule Total Storm Water Fund Revenues:229,166$ 397,609$ 319,962$ 251,301$ 319,962$ 373,354$ 16.69% Storm Water Fund Expenses: Personnel 603-496-9500-41010 Full-time Salaries 20,591 12,962 34,273 13,086 34,773 54,068 57.76% 1 additional worker split Streets 30%, Parks 20%, Water 20%, Sewer 20%, SW 10% 603-496-9500-41030 Part-time Salaries - - #DIV/0! 603-496-9500-41020 Overtime #DIV/0! 603-496-9500-41040 Temporary Employees #DIV/0! 603-496-9500-41210 PERA Contributions 2,408 1,909 2,570 982 2,820 4,055 57.78% 603-496-9500-41220 FICA Contributions 1,129 790 2,099 770 2,349 4,136 97.05% 603-496-9500-41230 Medicare Contributions 264 185 497 180 497 -100.00% 603-496-9500-41300 Insurance 5,856 5,276 6,275 1,748 6,806 12,318 96.30% 603-496-9500-41325 Life Insurance 16 81 #DIV/0! 603-496-9500-41330 STD/LTD 28 263 #DIV/0! 603-496-9500-41600 Safety Clothing Allowance 53 53 88 66.04%Boots ($175 per person allocated by Salary Allocation) 603-496-9500-41301 Unemployment Insurance - - 342 342 -100.00% 603-496-9500-41510 Workers' Compensation - 1,150 1,361 1,626 1,626 1,626 19.47% Total Personnel 30,248$ 22,271$ 47,470$ 18,437$ 49,266$ 76,635$ 61.44% Materials and Supplies 603-496-9500-42000 Office Supplies 499 428 800 148 800 800 0.00% 603-496-9500-42120 Fuel, Oil and Fluids 400 #DIV/0! $30,000 - $15K Streets, $2K Parks, $4.5K W, $4.5K S, $0.4K SW 603-496-9500-42030 Printed Forms 247 167 #DIV/0! 603-496-9500-42270 Repair/Maint. Maint Supplies 3,972 135 2,000 315 2,000 2,000 0.00% 603-496-9500-42150 Operating Supplies - - 1,000 38 1,000 1,000 0.00% 603-496-9500-44375 Personal Protective Equipment - 800 411 800 800 0.00% 603-496-9500-42400 Small Tools & Minor Equipment - 1,241 3,500 2,306 3,500 3,500 0.00% Total Materials and Supplies 4,471$ 2,051$ 8,100$ 3,385$ 8,100$ 8,500$ 4.94% Charges and Services 603-496-9500-43030 Engineering Services 11,827 6,311 20,000 2,170 20,000 20,000 0.00% 603-496-9500-43010 Audit Services 7,987 #DIV/0!5% incr. $31,946 split GF, Water, Sewer, SW 603-496-9500-43150 Contract Services 2,400 18,116 17,200 5,709 15,000 6,000 -65.12%$3k mowing, CLA was 2017 & 2018 603-496-9500-43185 IT Support 4,067 3,558 15,500 15,500 3,668 -76.34%Roseville $3554.5 603-496-9500-42002 IT Hardware 1,000 #DIV/0!Ipad for Pond Insp 603-496-9500-43190 Software Programs 3,010 #DIV/0!$340 Roseville, Banyon $363.33, Accela $2306.5 603-496-9500-43210 Telephone 351 #DIV/0!Roseville $350.7 603-496-9500-44377 Credit Card Fees 360 #DIV/0! 603-496-9500-43220 Postage 1,800 - 2,000 5,001 2,000 2,000 0.00% 603-496-9500-43610 Insurance - - 1,500 5,001 5,751 283.43%corrected allocation, incr 15% over prev yr. 603-496-9500-44010 Street Sweeping 10,318 20,958 25,000 13,986 25,000 30,000 20.00%more streets with development 603-496-9500-44040 Repairs/Maint Equip - - 1,000 99 750 1,000 0.00% 603-496-9500-44030 Repairs/Maint Not Bldg 1,368 3,000 33,358 33,500 1016.67%Additional maintenance costs $30,500 603-496-9500-44150 Equipment Rental - - 1,000 1,000 1,000 0.00% CITY OF LAKE ELMO 2019 PROPOSED BUDGET Master Worksheet - All Budgets - REVISED 8 Adopted 2018 to 2016 2017 2018 2018 2018 2019 Proposed 2019 Account Number Description Actual Actual Adopted YTD - Sep 2018 Projected Proposed Percent Change Comments 603-496-9500-44170 Uniforms 234 #DIV/0!Allocated from Streets 603-496-9500-44370 Conferences & Training 2,500 1,875 2,500 985 1,500 2,500 0.00% Total Charges and Services 34,280$ 50,819$ 88,700$ 27,950$ 119,109$ 118,360$ 33.44% Capital Outlay 603-496-9500-45300 Improvements Other Than Bldgs - - 40,000 - - 40,000 0.00%Storm Water Comp Plan Update Total Capital Outlay -$ -$ 40,000$ -$ -$ 40,000$ 0.00% Miscellaneous and Non-operating 603-496-9500-43320 Depreciation Expense 15,963 56,298 #DIV/0! 603-496-9500-44300 Miscellaneous Expenses 20,577 21,157 2,000 666 2,000 2,000 0.00% 603-496-9500-46010 Bond Principal - - 160,000 160,000 175,000 9.38%Per Northland schedule 603-496-9500-46110 Bond Interest 44,765 62,781 58,294 28,138 58,294 54,500 -6.51%Per Northland schedule 603-496-9500-46220 Deferred Charges Amort (3,193) #DIV/0! 603-496-9500-46200 Fiscal Agent Fees 900 #DIV/0! 603-496-9500-46300 Bond Issuance Costs - 1,064 - - - - #DIV/0! Total Misc. and Non-operating 81,305$ 138,107$ 220,294$ 28,804$ 220,294$ 232,400$ 5.50% Total Storm Water Fund Expenses:150,304$ 213,249$ 404,564$ 78,575$ 396,769$ 475,895$ 17.63% Total Storm Water Fund Revs. Over/(Under) Expenses:78,862$ 184,360$ (84,602)$ 172,726$ (76,807)$ (102,541)$ 21.20% Northland Securities, Inc. 150 South Fifth Street, Suite 3300 Minneapolis, MN 55402 (800) 851-2920 Member NASD and SIPC Registered with SEC and MSRB Letter of Transmittal Executive Summary 1 Organization of the Plan..................................................................................................................1 Study Approach...................................................................................................................................1 Conclusions and Recommendations...........................................................................................2 Table A - Growth in Residential Equivalent Units.............................................................3 Table B - Annual Estimated Rate Increases........................................................................3 Table B-1 - Utility Rates .............................................................................................................3 Table C-1 - Water Fund Operating Expenses and Unrestricted Cash......................4 Table C-2 - Sanitary Sewer Fund Operating Expenses and Unrestricted Cash ....5 Chart 1 - Year-end Cash Balances..........................................................................................6 Background 7 Water.......................................................................................................................................................7 Sanitary Sewer.....................................................................................................................................7 Storm Sewer.........................................................................................................................................7 Capital Improvement Plan 8 Capital Projects....................................................................................................................................8 Source of Funding for Capital Projects......................................................................................8 Debt Service.........................................................................................................................................8 Table D-1 - Capital Improvement Plan Water......................................................................10 Table D-2 - Capital Improvement Plan Sanitary Sewer ....................................................11 Table D-3 - Capital Improvement Plan Storm Water.........................................................12 Chart 2 - Estimated Debt Outstanding at Year End...........................................................13 Chart 3 - Estimated Annual Debt Service..............................................................................14 Utility Rates 15 Key Factors.........................................................................................................................................15 Annual Operating Expenditures ................................................................................................15 Metropolitan Council Environmental Services.....................................................................15 Annual Capital Expenditures.......................................................................................................16 Debt Service......................................................................................................................................16 Growth in Customers.....................................................................................................................16 Available Other Revenue Sources.............................................................................................16 Historical Utility Rates....................................................................................................................17 Future Utility Rates..........................................................................................................................17 Estimated Volumes of Water Sold and Sanitary Sewer Billed........................................17 Table E - Growth Projections.......................................................................................................18 Chart 4 - Sanitary Sewer REU Platted and Connected by Year......................................19 Chart 5 - Water REU Planned and Connected by Year.....................................................19 Table F - Water Fund - Fees and Charges and Customer Data .....................................20 Table G - Sanitary Sewer Fund - Fees and Charges and Customer Data...................21 Table H - Storm Water Fund - Fees and Charges and Customer Data.......................22 Chart 6 - Estimated Volumes of Water and Sanitary Sewer...........................................23 Financial Plans 24 Key Assumptions.............................................................................................................................24 Water Fund ........................................................................................................................................25 Table I-1 - Pro Forma.............................................................................................................26 Table I-2 - Cash Balance.......................................................................................................27 Table I-3 - Operating and Other Expenses....................................................................28 Chart 7 - Year End Cash Balances.....................................................................................29 Chart 8 - Source and Use of Funds..................................................................................29 Sanitary Sewer Fund.....................................................................................................................30 Table J-1 - Pro Forma.............................................................................................................31 Table J-2 - Cash Balance.......................................................................................................32 Table J-3 - Operating and Other Expenses...................................................................33 Chart 9 - Year End Cash Balances.....................................................................................34 Chart 10 - Source and Use of Funds................................................................................34 Storm Water Fund...........................................................................................................................35 Table K-1 - Pro Forma............................................................................................................36 Table K-2 - Cash Balance......................................................................................................37 Table K-3 - Operating and Other Expenses..................................................................38 Chart 11 - Year End Cash Balances...................................................................................39 Chart 12 - Source and Use of Funds................................................................................39 Appendix 40 Appendix A-Example Quarterly Utility Fees Payable by Property Types...................40 Appendix B-Chart 13-Combined Utility Funds Restricted Cash and Debt ...............41 Appendix C-Chart 14-Total Bonds Outstanding/Bonds Subject to Call Provision.42 The Plan was prepared by Northland Public Finance, a division of Northland Securities, Inc., for the purpose of SFWJFXJOHUIFmOBODJBMQFSGPSNBODFPGUIF$JUZPG-BLF&M mo’s enterprise funds, including theWater Fund, the Sani- tary Sewer Fund, and the StormWater Fund to determine the appropriate fees and charges to fund the systems. This Plan presents an update to the Financial Plan for the Water, Sanitary Sewer, and StormWater Funds, Dated Oc- tober 3, 2017. The process for preparing the Plan involved the projec- tion of revenues and expenditures and incorporation of the City’s plans for capital improvements, and plans for mOBODJOH JOUPUIFmOBODJBMQSPKFDUJPOTBMPOHXJUIFTUJ mated growth in customers. Recommendations included in the Plan are based on in- GPSNBUJPOQSPWJEFEUP/PSUIMBOEGSPN$JUZTUBõBOEPUIFS City consultants and certain assumptions as prepared by Northland and detailed in the Plan. To the extent the assumptions in the Plan change in the months and years ahead, which they will, the City will OFFEUPDPOUJOVFUPBEKVTUJUTmOBODJBMQMBOTBDDPSEJOHMZ #FGPSFPõFSJOHDPODMVTJPOTBOESFDPNNFOEBUJPOTGSPN the study, an explanation of the organization of the Plan BOEUIFTUVEZBQQSPBDIJTPõFSFE Organization of Plan This Plan is organized into six sections: 1. ExecutiveSummaryprovidesinformationontheorga- nization of the Plan, study approach, and conclusions and recommendations. 2. Backgrounddiscussesthehistoricalcontext,including growth and development of the community, and per- formance of the utilities. 3. Capital Improvement Plan provides information on the plans for infrastructure improvements for the utilities. This includes estimates on project costs and sources of funds to pay for the improvements. Infor- mation on debt service is also included. 4. Utility Rates provides current, and future estimated utility rates that will be necessary to maintain a posi- UJWFmOBODJBMDPOEJUJPOGPSUIFVUJMJUZGVOET*OGPSNB tion is provided in the Appendix for impact of rates changes on customers. 5. Financial Plans are provided for the Water Fund, Sani- UBSZ4FXFS'VOE BOE4UPSN8BUFS'VOE5IFmOBO cial plans provide both historical, current, and future sources and uses of funds and balance sheet infor- mation. Financial plans take into account capital im- provement plans, debt service, and proposed rates. 6. Appendix provides supplemental information. Study Approach The following steps were taken as part of the study: • City provided information on the following: -historicalspendingandrevenues,andfuturecapi- tal improvement plans; -estimatedgrowthincustomerunitsfromresiden- tial and commercial development; - City’sComprehensiveAnnualFinancialReports as of December 31, 2017; and QSPKFDUFEmOBODJBMSFTVMUTBOEQSFMJNJOBSZ 2019 budget. • Information provided by the City was organized, ana- MZ[FE BOEVTFEUPTVQQPSUUIFEFWFMPQNFOUPGmOBO DJBMQMBOT0ODFUIFQSFMJNJOBSZmOBODJBMQMBOTXFSF EFWFMPQFEUIFOEJõFSFOUTDFOBSJPTXFSFDPOTJEFSFE BOEBOBMZ[FEXJUI$JUZTUBõ •$JUZTUBõPõFSFEJOQVUBOEGFFECBDLPOUIFBTTVNQ tions and desired outcomes, along with explanation ofadjustingentriestheCitymadetoitsgeneralledger GPSmTDBMZFBS • A draft of the Plan was prepared. It is important to note aspects not reviewed as part of the study, which include: •5IFWBMJEJUZPGUIFBTTVNQUJPOTBOEmHVSFTQSPWJEFE by the City on future estimated growth was not re- viewed. •5IFmOBODJBMJNQBDUPGDIBOHFTUPUIFFYJTUJOHUJFS structure for charging for water and sanitary sewer services was not reviewed. • Northland did not review any City prepared pro for- ma as part of the study and we are not aware of how the Plan may compare to any prior or current City pro forma. • The scope of the study did not include a review and comparison of the City’s utility fees and charges to other cities. • The City is not able to provide historical/current vol- ume data by tier or otherwise. The Plan includes cer- tain assumptions for future volume of water and sani- tary sewer volume billed by tier and in total. Changes to the assumption for average volume per customer XJMMJNQBDUUIFmOBODJBMSFTVMUTJODMVEFEJOUIF1MBO Conclusions and Recommendations The following conclusions and recommendations are of- fered as a result of the study: To meet service demands from growth in customers, the City is planning for capital improvement projects. It needs to be emphasized that the scope, timing, and cost of the capital improvement projects included in thePlanarepreliminaryestimates.TheCityprovideda list of proposed improvement projects and with gross estimates for project costs to provide a basis for the pro forma analysis included in the Plan. The City re- views and revises its capital improvement plans on a regular basis. Timing for capital projects will be driven by develop- ment. The planned improvements that are currently included in the capital improvement plan are antici- pated to be paid through a combination of debt issu- ance, special assessments, grants, and cash. Inadditiontotheimpactoffuturegrowthonthecapi- tal improvement plan, the actual timing for the build out of already approved housing development and DPNNFSDJBMBSFBTXJMMTJHOJmDBOUMZJNQBDUGVUVSFSFW enues. TableAonpage3providesasummaryofthetotalesti- mated growth for residential equivalent units (platted and connected).The growth estimates were prepared CZ$JUZTUBõ5BCMF&POQBHFQSPWJEFTEFUBJMFEJO formation on the total estimated growth summarized in Table A for the 2018 Plan.The estimates for growth in customers has an impact on the establishment of futureutilityratesandtheresultingrevenueandyear- end cash projections for the utility funds. The City should continue to carefully monitor its estimates for future growth in customers against actual develop- ment. /PUFUP5BCMF"5IFSFJTBEJõFSFODFCFUXFFO4FXFSBOE8BUFSVOJUT showninTableAbecausesomecustomerswillconnecttoeithermunicipal waterorsanitary sewer, but notboth.The sanitary sewer improvementsin UIF0ME7JMMBHFBMTPBDDPVOUTGPSUIFEJõFSFODFT The Plan assumes annual increases in the fees and charges for utility services. The increases will ensure UIF$JUZJTBCMFUPNBJOUBJOTVöDJFOUDBTIJOUIFGVOET over the long-term. There is no change estimated in the fees charged for development (connection and availably charges) only to the base and usage fees for service.Table B provides information on the annual estimated rate increases.Table B-1 on the next page provides a summary of the utility rates as included in UIF1MBO"DUVBMmOBODJBMSFTVMUTBOEHSPXUIJODVT tomerswillimpacttheactualutilityrateincreasesthat may be needed. TheCityshouldestablishannualuserratesconcurrent with the development of the following year’s budget. It is important to maintain a long term, forward look- ing view for the ongoing management of the utility funds to avoid potential adjustments to utility rates CBTFEPOQSJPSZFBSmOBODJBMQFSGPSNBODFBMPOFXJUI PVUUBLJOHJOUPBDDPVOUGVUVSFmOBODJBMQSPKFDUJPOT BOEQPUFOUJBMDIBMMFOHFT'VUVSFmOBODJBMDIBMMFOHFT NBZ DPNF GSPN UIF EJõFSFODF CFUXFFO FTUJNBUFE andactualgrowthincustomers,unanticipatedcapital funding pressures, and other unanticipated expense or revenue shortfalls. calling of bonds; and 3) unrestricted cash available equivalent to 50% of operating expense. TableC-1 onthenextpageprovidesasummaryofthe estimated annual year-end unrestricted cash balance and operating expenses (not including depreciation) and unrestricted cash as a percentage of operating expenses for the Water Fund.Table C-2 on the next page provides the same information for the Sanitary Sewer Fund.Chart 1 on page 6, provides a summary of thetotalestimatedyear endcash balances by fund. It is estimated that the funds will begin to draw on cash balances to cover capital and debt service. The $JUZNBZOFFEUPDPOTJEFSNPEJmFESBUFBEKVTUNFOUT GSPNXIBUBSFJODMVEFEJOUIF1MBO"DUVBMmOBODJBM results will need to be monitored to determine what may be necessary in the future years. There are no changes recommended at this time to theCity’sratestructure.As theCitygainsmoreexperi- FODFPQFSBUJOHUIFFYQBOEFEVUJMJUJFTBOENPSFmOBO cial history becomes available, the City should evalu- atewhetherthecurrent ratestructureiscontinuingto meet the City’s objectives. The utility rates included in the Plan, combined with the estimated volumes for water and sanitary sewer plustheestimatedrevenuetobecollectedfromdevel- opment charges, will provide cash needed to operate the utilities, maintain capital assets, and to pay debt service.TheFinancialPlanSectionofthePlanprovides a break-down of cash balances for each of the utility funds based on the following: 1) restricted cash for planned capital; 2) restricted cash for debt service/ Note toTable B-1: Table B-1 does not include allof the tier rates. SeeTables F-H for more information. Note to Table C-2: Amounts shown are estimates based on the assumptions and information includedin the Plan. Note to Table C-1: Amounts shown are estimates based on the assumptions and information includedin the Plan. Chart 1 shows that cash balances in the utility funds will remain stable, with some growth, over the long term as customers and volumes billed increase. Cash balance will decline be- tween years 2020 and 2023 as revenue collected from devel- opment is used to pay down debt outstanding as scheduled. The Plan does not presently include the use of cash to call bonds at optional redemption dates. Optional redemption of outstanding bonds should monitored. The increase in cash from 2016 actual to 2017 is due to the col- lection of the approximate $3.4 million receivable from other governments (state funding) in 2017 for capital improvements made in 2016. The City of Lake Elmo is located on the eastern edge of the Twin Cities metropolitan area. The City’s 2030 Com- prehensive Plan forecasts and provides for approximately eighttimesthegrowthinhouseholdsandpopulationdur- ing the 2000-2030 planning period than was experienced during the 1980-2000 period. The City reports an estimated 2010 population of 8,069 and 2,774 households (2010 Census). Population is esti- mated to increase to 10,500 by 2020 and households to 3,800 ( ). The land area for the City en- compasses approximately 15,250 acres. The City’s 2030 Comprehensive Plan provides guidance on the City’s plans for managing future demand for util- ity infrastructure.The City is in the process of updating its ComprehensivePlan, the updatedPlan willlikely have im- plications for the assumptions included in the Plan. Water Utility Lake Elmo owns, operates and maintains a municipal wa- ter supply and distribution system. The City has a goal to serve existing population desiring public water supply while preparing the system to allow people to connect as development occurs or existing areas request service. This policy guides the City’s capital improvement plan- OJOHBOEUIFOFFEUPNBJOUBJOBnFYJCMFBOESFTQPOTJWF water system. Capital planning includes projects to cor- SFDUFYJTUJOHEFmDJFODJFTBOEUPFYQBOEUIFTZTUFN The City uses an enterprise fund to account for its water operations. The net position in the Water Fund totaled $14.11 million and cash balance $3.45 million as of De- cember 31, 2017. Sanitary Sewer Utility PropertyownersintheCityareservedbyindividualsewer systems or in limited areas by municipal sewer. Capital planswillprovideforanincreaseinthenumberofproper- ties to be served by municipal sewer and connection to the RegionalSewerSystem. The Metropolitan Council En- vironmentalServices (MCES)has extendedregionalsewer service to serve a greater area of the City. The City uses an enterprise fund to account for its sewer operations. The net position in the Sewer Fund totaled $8.30 million and cash balance $4.85 million as of Decem- ber 31, 2017. Storm Water Utility TheCityoperatesastormwaterutility. Thesystemofcon- veyancesisownedandoperatedbytheCityanddesigned for collecting or conveying storm water.The City collects anannualfeefrompropertyownersthat isusedtopayfor the cost of constructing and maintaining the system. The City uses an enterprise fund to account for its storm water operations. The net position in the Storm Water Fund totaled $1.60 million and cash balance $1.96 million as of December 31, 2017. The Plan includes a capital improvement plan (the“CIP”), as prepared by the City, that includes capital projects funded from utility revenues and accounted for the in the utilityfunds.Tables D-1 through D-3 beginningonpage 10, provide details on planned capital spending for each of the utility funds. It is important to emphasize that the CIP included in the Plan is a working draft.The cost estimates for the projects providesaninputtotheproformaanalysisincludedinthe 1MBO*UJTJNQPSUBOUUPSFDPHOJ[FUIBUUIFTQFDJmDQSPKFDUT that may actually be authorized in the future, and the ac- tual costs, may vary greatly from what is included in the Plan. Capital Projects The projects included in the CIP include projects to ex- QBOEUIFDBQBDJUZBOEDPSSFDUEFmDJFODJFTPGUIFXBUFS and sanitary sewer systems.The City is a developing com- munity with utility expansion needs. Planned projects in- clude expansion of the City’s water supply capacity and distribution system. Sanitary sewer services have been expandedthroughtheconstructionofconnections tothe Regional Sewer System. Asadevelopingcommunity,theCity’sCIPfocusonexpan- sion and does not presently include any material capital spending for maintenance of existing systems. This will need future consideration by the City as the community develops and infrastructure ages and requires major maintenance and/or replacement. Storm Water Projects For the storm water system, it should be noted that the CIPincludesprojects for Phases2 and3 forregionaldrain- BHFJNQSPWFNFOUT5IF$JUZ&OHJOFFSIBTJEFOUJmFEUIF following issues for the storm water utility that are antici- QBUFEUPCFBEESFTTFEJOUIFOFYUmWFUPUFOZFBST • Phase 2 Downtown Regional Drainage project consisting of land acquisition (Shiltgen property west of Lake Elmo Avenue and north of CSAH 14), and a stormwater pond. • Phase 3 Downtown Regional Drainage project consisting of storm sewer piping south of CSAH 14nearHagbergs.Thepondingmaybedeveloper paid,butforthepurposesofthePlanitisassumed to be paid from utility revenue. • KraemerLakeFloodplainstudywillbeneededbe- foredevelopmentcanoccurinI-94corridor,Phase 3 area (between Keats-Lake Elmo Avenue). The City anticipates grant funds to pay for the study. Source of Funding for Capital Projects The source of funding for the utility projects in the CIP includes one of the following sources or a combination thereof: fund balance (cash); bond proceeds; special as- sessments; and/or grants. Debt Service Planned funding for utility infrastructure projects antici- pates the issuance of debt to undertake certain planned improvementsandtomanageannualutilityfeeincreases. TheprojectionsassumethattheCitywillissuegeneralob- ligation bonds secured by revenues from the utility funds to pay principal and interest. This approach provides the lowest cost of debt. These bonds will not count against the City’s debt limit. Debt management is an important factor in ongoing capital improvements planning. The estimates for debt service are based on bonds to be paid over 15 years and level annual debt service. For bonds supported by special assessments, the special as- sessments are estimated to be payable over 20 years, past the term of the bonds. Theestimatedinterestrates usedto calculateannualdebt service are generally based on today’s current rate envi- SPONFOU5IFBDUVBMJOUFSFTUSBUFTXJMMEFQFOEPOmOBM structure and market conditions at time of issuance. Charts 2 and 3 on pages 13 and 14, provide informa- tion on the City’s existing and estimated future debt ob- ligations supported by the utility funds.Chart 2 includes information on estimated debt (bonds) outstanding as of year-end for the combined utility funds.Chart 3 includes information on estimated annual debt service (principal and interest) payments for the combined utility funds. Municipal Facilities The City is preparing to undertake capital spending for municipal facility, including space for city hall. The City is planningfortheWaterFundandSewer Fundto pay apor- tion of the debt service on anticipated bonds to be issued UPmOBODFGBDJMJUZJNQSPWFNFOUT5IFQPSUJPOPGDPTUTBM located to the utility funds recognizes that the utility op- FSBUJPOTXJMMCFOFmUGSPNUIFNVOJDJQBMGBDJMJUJFTJNQSPWF ments. The Plan anticipates the Water Fund and Sewer Fund will each pay 10% of the annual debt service, respectively, on an estimated total bond issuance of $11,100,000 ($10,950,000 for construction plus cost of issuance) for municipal facilities improvements.The municipalfacilities improvements will not be recorded as an asset in theWa- terFundortheSanitarySewerFund.And,theoutstanding debt obligation for the municipal facilities improvements will not be a liability of the Water Fund or the Sanitary Sewer Fund. It is anticipated in the Plan that the Water Fund and the Sanitary Sewer Fund will transfer cash annually to a City governmental debt service fund to pay an allocated por- UJPOPGUIFEFCUTFSWJDFPOUIFCPOETJTTVFEUPmOBODFUIF municipal facilities improvements. The annual transfers from the Water Fund and the Sanitary Sewer Fund to a governmentaldebtservicefundisanticipatedtobeinthe approximate range of $85,000 per year ($170,000 in total from both funds). The estimated debt out- standing at year-end shown in Chart 2 includes general obligation revenue bonds se- cured by water, sanitary sew- er, and storm water revenues. The chart includes both exist- ing debt outstanding (as of November 2, 2018) and esti- mated debt anticipated to be issued in the future and paid from utility revenues. Future bond issuance estimates are based on the Plan. Chart 2 includes debt sup- portedbyutilityrevenueonly and does not include existing or future estimated debt that is paidfromproperty tax levy. The Note to Chart 2 provide information on optional re- demption of outstanding bonds at future dates.Ap- pendix C on page 42 pro- vides additional information for optional redemption of existing bonds. The estimated annual debt service shown in Chart 3 in- cludesgeneralobligationrev- enuebondssecuredbywater, sanitarysewer, andstormwa- ter revenues. The annual amounts include bothexistingdebtservice(on outstanding bonds) and esti- mated debt service on bonds anticipated to be issued in the future and paid from util- ity revenues. Future bond is- suance estimates are based on the Plan (see Table D). Chart 3 includes debt sup- portedbyutilityrevenueonly and does not include existing or future estimated debt that is paidfromproperty tax levy. Key Factors 1SPKFDUJOHUIFVUJMJUZSBUFTOFDFTTBSZUPNBJOUBJOUIFm nancialstability oftheutility operationsrequires develop- ment and analysis of the following key factors: • Estimates for future annual operating expenditures, including personnel, materials and supplies, cost of electricity, and other operating expenses. • Metropolitan Council Environmental Service (MCES) sewer fee charges to the City by the Metropolitan Councilforregionalcollectionandtreatmentofwaste water.This is an operating expense that the City does not have control over. • Annual capital expenditure to maintain and improve the utility systems. • Annual debt servicePOCPOETJTTVFEUPmOBODFDBQJ tal improvements. • Growth in customers using and paying for the sys- tems.Growthincustomerswillprovideadditionalrev- enue to the systems at time of platting, connection, and on-going usage, but will also create additional demand for services. • Available other revenue sources other than fees and charges paid by customers of the utility systems. Annual Operating Expenditures Costs incurred in operating the utility systems, which are used up in the period in which acquired, are recorded as operating expenditures. Annual growth in operating expenditures, not including the MCES charge, has been modest. It is estimated that annual increase in expenses will be approximately 2.0% annually, above 2019 budget, with some limited exceptions. The limited exceptions are for the following line items: • Legal services payable from the Water Fund is pro- jected at approximately $200,000 annually between years 2019 and 2021, then reducing to approximately $10,000 annually. • Water meters and supplies is projected at approxi- mately $132,000 to $143,000 annually between years 2018 and 2022, then reducing to $90,000 annually. •/FXTUBõJTBOUJDJQBUFEUPCFBEEFEJOBOE The Plan anticipates that 50% of the cost of new posi- tions in the PublicWorks Department (1.0 FTE in 2021 and 1.0 FTE in 2025) and the Finance Department (1.0 FTE in 2021 and 1.0 FTE in 2025) will be allocated to the utility funds. The Water Fund and Sanitary Sewer Fundwillpay40%oftheallocatedcostsandtheStorm Water Fund will pay 20%. Depreciation is reported as an operating expenditures and is the process of allocating the costs of an asset over its useful life in a systematic and rational manner. Depre- ciation is estimated to change with capital spending and depreciation of both existing and future acquired assets. Metropolitan Council Environmental Services TheMCESchargetocitiesforregionalcollectionandtreat- ment has been volatile in recent years. MCES experienced SFWFOVFMPTTFTGSPNUIFTJHOJmDBOUESPQJOSFHJPOBMEFWFM opment during the recession which has caused a corre- sponding decline in revenue collected by the Council for SewerAvailabilityCharges(aonetimefeefornewconnec- tions). Future charges payable to the MCES are calculated based on total projected annual sanitary sewer volume BOEUIF.$&4DVSSFOUSBUF GPSZFBS JOnBUFECZ annually.This is an operating expense fortheSewerFund. The City accounts for the collection and payment of the MCES “Sewer Availability Charge” (SAC) through an ac- countspayableaccount.Theoperatingexpensereportfor theSanitarySewerFund(see Tables J-1and J-3 onpages 31 and 33 do not include a separate revenue andexpense line item for the MCES SAC. Annual Capital Expenditures TheCIP anticipates paying for futurecapitalimprovement project costs with a combination of revenue sources. The City anticipates future development will provide revenue totheCityforpayingforutilityexpansionthroughthecol- lection of development fees (an availability and a connec- tion charge). Paying for annual planned capital improvement projects with cash may be a sound strategy depending on the de- tails of the project. It avoids incurring annual interest ex- pense. However, this strategy requires advance planning and implementation of utility fees and charges that pro- WJEFBEFRVBUFDBTInPX For large (non-routine) capital expenditures or unantici- pated capital expenditures, the use of bonding to fund capital minimizes annual rate increases that otherwise would be necessary. It also allows the City to charge fu- ture customers the cost of infrastructure with a longer useful life, versus putting the entire burden on today’s customers.The CIP anticipates bonding.The resulting an- OVBMEFCUTFSWJDFPOUIFCPOETJTJODMVEFEJOUIFmOBODJBM plans for the funds. Debt Service Debt service in the funds is paid from revenue collected from utility fees and charges, availability and connection charges, and special assessments. The CIP anticipates debt issuance to be supported by revenue within the util- ity funds. All current and future debt is accounted for in UIFmOBODJBMQMBOTUIBUBSFJODMVEFEJOUIF1MBO5IFFTUJ mated debt service on future bonds is based on 15 years andbondspayableatcurrentmarketinterestrates.Future FTUJNBUFEVUJMJUZGFFTBOEDIBSHFTSFnFDUUIFDPTUPGUIF estimated increase for debt service. Growth in Customers Growth in customers from development is the most im- portant factor in determining the projections for future utilityrates.Buildoutofapproveddevelopmentswillbring anincreaseinrevenuetotheutilityfundsthroughthecol- lection of availability and connection charges and fees collectedforserviceandusage ofthe systems. Availability chargesandconnectionchargesareonetimechargescol- lected at the time of development and connection to the system. Estimating the increase in future customers is the NPTUWPMBUJMFGBDUPSJOEFWFMPQJOHmOBODJBMQSPKFDUJPOTGPS the utility funds.Table E on page 18 and Charts 4 and 5 on page 19 include information on the estimated growth in customers or residential equivalent units (“REU”) from development. The estimated growth in REU’s was pre- QBSFECZ$JUZTUBõBOEQSPWJEFEUP/PSUIMBOEGPSUIF1MBO The pace of growth in customers from development will directly impact the estimated revenues shown in the Plan and the planned utility rates. The City must continue to VQEBUFJUTmOBODJBMQMBOTCBTFEPOBDUVBMHSPXUI Available Other Revenues There is limited other revenue. The majority of the cost to operate and maintain the system is paid from charges collected from those using the system. Other revenue in- cludes interest income, special assessments, and grants. Historical Utility Rates Information on historical rates is provided in Tables F-H beginning on page 20 for each of the utility funds. Rates shown are billed quarterly, with the exception of the stormwaterfeewhichisbilledto customersreceivingthis charge on an annual basis. Prior to 2017, the City charged a basic service fee for water only. Future Utility Rates Information on utility rates for years 2019 to 2026 is in- cludedin Tables G-H foreachutilityfund.Thefuturerates SFnFDU UIF SBUFT OFDFTTBSZ UP NBJOUBJO BEFRVBUF DBTI balance in the utility funds. These rates applied against estimated customers and usage is used to calculate the annual estimated charges for services fees shown in the mOBODJBMQMBOT QSPGPSNB GPSFBDIVUJMJUZGVOE5IFSBUFT inthePlanarethesameratesasincludedinthe2017Plan. The Plan assumes a 3.0% annual increase in water rates and a 1.0% annual increase in and sewer rates beginning in 2019.The annual rate increase is assumed on the quar- terlybasefeeandusagefeesonly.Theannualfeeforstorm water is assumed to increase by $5.00 per year beginning in 2019 and then by $10.00 per year beginning in 2021. The increases are needed to ensure the City is able to NBJOUBJOTVöDJFOUDBTIJOUIFVUJMJUZGVOETPWFSUIFMPOH term. There is no estimated change to the rates charged for development, the connection and availably charges. The tier structure the City uses for charging customers for water, based on volume of water sold, was not reviewed aspartofthisstudy.Thecurrentadoptedtierstructureap- pears to be reasonable. The City changed the basis for charging sanitary sewer customers in 2017. Residential customers are charged a CBTFGFFGPSUIFmSTU HBMMPOTPGTFXFSWPMVNFCJMMFE per quarter andthen charged on a per 1,000 gallons basis for volume billed above this usage. Estimated Volumes of Water Sold and Sanitary Sewer Billed Annual estimated volume of water sold by tier and esti- mated sanitary sewer billed by year is included in Table F and Table G beginning on page 20.The estimated gal- lonsofwatersoldandsanitarysewerbilledissummarized in Chart 6 on page 23. The City is not able to provide information on histori- cal volume sold per tier, or in total, so assumptions were made on the volumes sold in order to prepare the Plan andtoprojectfuturerevenuesfrombillingofwaterusage. The Plan assumes average annual volume of just under 97,925 gallons per residential customer (or approximately 8,160 gallons per month).This volume is pro-rated across theCity’stierstructureusingestimatedhistoricaldata(ac- tual volume data is not available from the City). For com- mercial customers, annual volume is calculated based on prior year estimated volumes adjusted by the percentage increaseincommercialandschoolcustomers.ThePlanas- sumes annual sewer volume biller per customer for both residentialandcommercialof48,000gallons(or4,000gal- lons per month).The MCES reports total sewer volume for the City of approximately 38 million gallons for year 2017 and estimated 67 million gallons for year 2018. The estimates for residential and commercial customers volume usage for both water and sanitary sewer needs to be revisited and reviewed when better information is available from the City’s utility billing system. The estimates for future growth from development, shown in residential equiva- lent units in Chart 4 and Chart 5,waspreparedbyCity TUBõ The data was provided to Northland as an input for the Plan. Theestimatesforgrowth,and annual units platted and con- nected, is an important input forestimatingfuturerevenue. Revenue from increased residential equivalent units comes from a one time pay- ment of the City’s availabil- ity charge and connection charge and then from on- going payment for use of the systems. The availabil- ity charge is paid at time of platting and the connection charge at time of connection. The estimated annual gallons of volume will increase as more customers connect to the water and sanitary sewer systems. The Plan assumes that the average annual usage per customer for residential and commercial remains fairly constant. #BTFEPOIJTUPSJDBMmOBODJBMQFSGPSNBODF FTUJNBUFEVUJM JUZSBUFT BOEGVUVSFDBQJUBMQSPKFDUT mOBODJBMQMBOT QSP forma) have been prepared for each the utility funds. Key Assumptions 5IFmOBODJBMQMBOTGPSFBDIVUJMJUZGVOETXBTEFWFMPQFE based on key assumptions, which are summarized as fol- lows: • Operating expenditures, including personnel costs and materials supplies and all other operating ex- pense will increase by approximately 2.0% annually, basedonthe2019budget,withanexceptionforlegal fees, meter and supplies, and MCES payments. • Nochangeinexistingtierstructureforfeesandcharg- es. • Depreciation is estimated based on estimated capital improvements with new assets assumed to be depre- ciated over a 40 year term. • Current capital improvement plan will be implement- ed at estimated project costs and estimated sources of funding as included in the Plan.This includes an in- crease in future debt service for payment on bonds to be issued. • Utility fees for use of the system are assumed to in- crease for water and sanitary sewer services, begin- ning in year 2019, see Table B on page 3 for annual percentage increases for water and sewer fees and thefeeadjustmentforstormwater.Theannualratein- creaseisassumedonthequarterlybasefeeandusage fees only. The annual fee for storm water is assumed to increase by $5.00 per year, beginning in year 2019. • Connection and availability charges are assumed to remain constant for years 2019-2026. Revenue from these charges is used to pay for the system, including the planned capital projects and related debt service. • Theestimatedutilityfeesandchargesareshowntobe at a level that is adequate to maintain cash balances JOUIFGVOETTVöDJFOUUPDPWFSUIFGPMMPXJOHPWFSUIF OFYUmWFZFBST SFTUSJDUFEDBTIGPSQMBOOFEDBQJUBM 2) restricted cash for debt service/calling of bonds; and 3) unrestricted cash available equivalent to 50% of anticipated operating expenses. Fund Description The Water Fund is used to account for the operating and capital improvement costs of the water utility system. Background 5IF8BUFS 'VOE JT JO TPVOE mOBODJBM DPOEJUJPO 'VUVSF mOBODJBMQFSGPSNBODFXJMMCFJNQBDUFECZUIFUJNJOHPG development of land in the City and the timing of receipt of development fees that will support debt service on the infrastructure and receipt of charges for service for usage of the system. Source of Funds There are two major source of funds: 1) collection of charges for service fees (base fee and volume usage fees) and 2) development fees collected at time of platting and time of connection to the system. Revenue from charges for service fees will increase as the number of customers increases and the volume of water sold increases. 5IFmOBODJBMQMBOBTTVNFTOPDIBOHFUPUIFSBUFTUSVDUVSF with annual rate increases of 3.0% beginning in 2019. As of year 2017, the City no longer deposits receipt of rev- enue from a rental fee for private commercial access to water towers to the Water Fund, this represented about a $50,000 reduction in annual revenue to theWater Fund. Interest income earned on cash balance is recorded as revenue. The investment earnings rate is estimated to be 0.5%for future years. Specialassessments leviedforwater infrastructureimprovementsisrecordedasrevenueinthe WaterFund.Grantfundsintheamountof$975,000inyear 2020 is for capital projects. Use of Funds The use of funds is to pay for the operation of the water TZTUFN JOUFSFTUBOEmTDBMFYQFOTFPOEFCU EFQSFDJBUJPO and authorized transfers to other funds that may occur from time to time. Principal payments on bonds sup- ported by the Water Fund result in a reduction of liability for the Fund. Operating expense line item details can be found in Table I-3 on page 28. Transfers Beginning in year 2021, a transfer of cash from the Water Fund to a governmental debt service fund is planned to QBZBQPSUJPOPGEFCUTFSWJDFPOCPOETUPCFJTTVFEUPm nancemunicipalfacilitiesimprovements.Theexacttiming of the bond issuance and terms is not certain at this time, but for purpose of planning a bond issuance year of 2020 is assumed for the Plan. The Plan anticipates the Water Fund will pay 10% of the annual debt service on an es- timated total bond issuance of $11,100,000 ($10,950,000 for construction plus cost of issuance) for municipal facili- ties improvements.The municipal facilities improvements will not be recorded as an asset in the Water Fund. The outstanding debt obligation for the municipal facilities improvements will not be a liability of theWater Fund. Presently the City does not charge the utility funds for General Fund overhead but does directly charge the fund GPSBENJOJTUSBUJWFTUBõUJNF Balance Sheet Items 5IFmOBODJBMQMBOJODMVEFTFTUJNBUFEBTTFUTBOEMJBCJMJUJFT this includes estimatedannualyear-endcashbalance.Ta- ble I-2 on page 27 provides details on estimated change in cash. The City reported $3.4 million as receivable from other governments (State of Minnesota) in 2016; the re- ceivable was collected in 2017. Estimated year end cash bal- ances are estimated to in- crease and then be spent downto paydebt serviceand capital spending over the coming years. The source and use of funds in Chart 8 includes depre- ciation and capital contribu- UJPOT5IFEJõFSFODFCFUXFFO the annual source and use of funds is the change in net assets of the fund. The dif- ference comes from the col- lection of development fees (source of funds) for payment of debt service on outstand- ing bonds (liability of the fund) and collection of rev- enue for build-out of the sys- tem. Fund Description TheSanitarySewerFundisusedtoaccountfortheoperat- ing and capital improvement costs of the sanitary sewer utility system. Background 5IF4BOJUBSZ4FXFS'VOEJTJOTPVOEmOBODJBMDPOEJUJPO 'VUVSFmOBODJBMQFSGPSNBODFXJMMCFJNQBDUFECZUIFUJN ing of future development of land and the timing of re- ceipt of development fees (trunk line availability charges and connection charges) that will support infrastructure costs and receipt of charges for service for usage of the system. Source of Funds There are two major source of funds: 1) collection of charges for service fees (base fee and volume usage fees) and 2) development fees collected at time of platting and time of connection to the system. Revenue from charges for service fees will increase as the number of customers increases and the volume of water sold increases. Future development of land through platting will result in in- creased revenue from water availability and connection charges. 5IFmOBODJBMQMBOBTTVNFTOPDIBOHFJOUIFSBUFTUSVDUVSF and annual rate increases of 1.0% beginning in 2019 and then 2.0% annually beginning in 2024. Interest income is earned on cash balance is recorded as revenue. The investment earnings rate is estimated to be 0.5% for future years. Special assessments levied for sani- tarysewerinfrastructureimprovementsisrecordedasrev- enue in the Sanitary Sewer Fund. Use of Funds The use of funds is to pay for the operation of the sanitary TFXFSTZTUFN JOUFSFTUBOEmTDBMFYQFOTFPOEFCU EFQSF ciation, and authorized transfers to other funds that may occur from time to time. Principal payments on bonds supported by the Sanitary Sewer Fund result in a reduc- tion of liability for the Fund. Operating expense line item details can be found in Table J-3 on page 33. Transfers Beginning in year 2021, a transfer of cash from the Sani- tary Sewer Fund to a governmental debt service fund is planned to pay a portion of debt service on bonds to be JTTVFEUPmOBODFNVOJDJQBMGBDJMJUJFTJNQSPWFNFOUT5IF exacttimingofthebondissuanceandtermsisnot certain at this time, but for purpose of planning a bond issuance year of 2020 is assumed for the Plan. The Plan anticipates the Water Fund will pay 10% of the annual debt service on an estimated total bond issuance of $11,100,000 ($10,950,000 for construction plus cost of issuance) for municipal facilities improvements. The municipal facili- ties improvements will not be recorded as an asset in the Water Fund. The outstanding debt obligation for the mu- nicipal facilities improvements will not be a liability of the Sanitary Sewer Fund. Presently the City does not charge the utility funds for General Fund overhead but does directly charge the fund GPSBENJOJTUSBUJWFTUBõUJNF Balance Sheet Items 5IFmOBODJBMQMBOJODMVEFTFTUJNBUFEBTTFUTBOEMJBCJMJUJFT for, this includes estimated annual year-end cash balance. Table J-2 on page 32 provides a detailedsummary on es- timated change in cash year by year.The City recorded an a receivable for special assessments in 2017 that is inclu- sive of future development fee revenue. Estimated year end cash bal- ance is estimated to increase betweenyears2018and2020 duetodevelopmentandcon- nections. The actual year-end cash balance will be impacted by changes in planned capital spending. As projects are im- plemented, beyond what is included in the CIP, cash bal- ance may be lower than what is estimated in the Plan. The source and use of funds shown in Chart 10 includes depreciation and capital con- USJCVUJPOT5IFEJõFSFODFCF tween the annual source and use of funds is the change JO OFU BTTFUT5IF EJõFSFODF comes from the collection of development fees (source of funds) for payment of debt serviceonoutstandingbonds (liability of the fund) and col- lection of revenue for build- out of the system. Fund Description TheStormWaterFundisusedtoaccountfortheoperating and capital improvement costs of the storm water utility system. Background 5IF4UPSN8BUFS'VOEJTJOTPVOEmOBODJBMDPOEJUJPO'V UVSFmOBODJBMQFSGPSNBODFXJMMCFJNQBDUFECZUIFUJNJOH of future development oflandinthe City. Future develop- ment will increasethe demands onthestormwaterutility infrastructure and provide opportunity for increased rev- enue to support the infrastructure and operation of the system. Source of Funds 5IFSFJTPOFNBKPSTPVSDFPGGVOE UIFDPMMFDUJPOPGBmYFE annual charge for service fee. The City does not charge an availability fee for the storm water utility system. Build out ofthe systemhas been paid as part of the developer’s project costs. Theannualfee,presentlyat$55.00,isassumedtoincrease annually by $5.00 per year until 2021, and then by $10.00 QFSZFBS5IFJODSFBTFTXJMMNBJOUBJODBTICBMBODFTVö cient to meet operating and capital needs and to cover debt service. In 2017, the City began paying debt service on bonds issued in 2016. The City received a developer contribution of $100,000 (relatedtotheNorthportDevelopment)asanescrowcon- tribution,includedinthecashbalancefortheStormWater Fund as of year-end 2017. The funds are available in the event the storm water pipe installed for the project needs to be moved in a few years when Manning Avenue is ex- panded. The City anticipates $60,000 in grants/contribu- tions in 2022 related to a capital project. Some cities choose to manage storm water utility fees UISPVHImOBODJOHDFSUBJODBQJUBMJNQSPWFNFOUTXJUIUBY levy, the City will have the ability in the future to consid- er what costs, if any, of the storm water utility should be spread over the cities entire tax base. Interest incomeis earnedonthecashbalanceandrecord- ed as revenue. The investment earnings rate is estimated tobe0.5%forfutureyears.Anyspecialassessmentslevied and recorded as revenue to the Storm Water Fund relates to unpaid utility bills and are not related to project costs. Use of Funds The use of funds is to pay for the operation of the storm XBUFSTZTUFN JOUFSFTUBOEmTDBMFYQFOTFPOEFCU EFQSF ciation, and authorized transfers to other funds that may occur from time to time. Principal payments on bonds supported by the Storm Water Fund result in a reduction of liability for the Fund. Operating expense line item de- tails can be found in Table K-3 on page 38. Transfers 5IFmOBODJBMQMBOEPFTOPUBOUJDJQBUFBOZGVUVSFUSBOTGFST in or out of funds fromthe StormWater Fund to other city funds. Presently the City does not charge the utility funds for General Fund overhead but does directly charge the GVOEGPSBENJOJTUSBUJWFTUBõUJNF Balance Sheet Items 5IFmOBODJBMQMBOJODMVEFTFTUJNBUFEBTTFUTBOEMJBCJMJUJFT for, this includes estimated annual year-end cash balance. Table K-2 on page 37 provides a detailed summary on estimated change in cash year by year. Estimated year end cash bal- ance is improved over the prior 2017 Plan. The reason for this comes from a reduc- tion in the planned use of cash for capital projects. Cash balances are expected to be maintained due to a planned annual increase in the storm water fee. The actual year-end cash balance will be impacted by changes in planned capital spending. As projects are implemented, beyond what is included in the CIP, cash balances may be lower than what is estimated in the Plan. The source and use of funds shown in Chart 12 includes EFQSFDJBUJPO 5IF EJõFSFODF between the annual source anduseoffundsisthechange JO OFU BTTFUT5IF EJõFSFODF comes from the collection of charges and payment of debt serviceonoutstandingbonds (liability of the fund). The CIP anticipates the issu- ance of additional debt in the future to pay for capital improvements.Chart 13 includes both existing and anticipated issuance of new debt. The estimated future re- stricted cash balance for debt service as a percent of year- end debt outstanding will in- crease as cash increases from the collection of develop- ment fees. The cash collected will be used to pay future debt service. The City may determine in future years to use cash to call bonds outstanding that are subject to an optional re- demption provision. A decision to call bonds with cash will depend on several GBDUPST JODMVEJOH GVUVSF m nancial performance of the utility funds and the “actual” cash that may available in the future to call bonds. 5IF$JUZTPOHPJOHmOBODJBM management planning will help to inform any future de- cision to call bonds. See page 13 for more detailed informa- tionbybondseriesonthepar amount of bonds subject to a future call date. Note: For purpose of illustration Chart 14 combines all bonds outstanding payable by net revenues (with general obliga- tion pledge) of theWater Fund, Sanitary Sewer Fund, and StormWater Fund. Restricted cash available for calling bonds is also a combination of cash from these three funds. Before considering the calling of bonds, the City will need to review PQUJPOT BOEBWBJMBCMFDBTI POBTQFDJmDGVOECBTJT Northland Securities, Inc. 150 South Fifth Street, Suite 3300 Minneapolis, MN 55402 (800) 851-2920 Member NASD and SIPC Registered with SEC and MSRB CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2018-137 RESOLUTION ADOPTING 2019 WATER, SEWER AND STORM WATER FUND BUDGETS WHEREAS, The City of Lake Elmo is to approve a resolution setting forth an annual budget for the Water, Sewer and Storm Water Funds; and WHEREAS, the City Council has received the budget document; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Lake Elmo, that the 2019 Water, Sewer and Storm Water Fund Budgets shall be as follows: 2019 Water 2019 Sewer 2019 Storm Adopted Adopted Adopted Fund Revenues: Charges for Services $ 937,421 $ 339,840 $366,354 Connections 1,280,000 1,272,050 - Special Assessments 108,550 141,799 - Miscellaneous 90,000 - - Interest on Investments 20,000 20,000 7,000 Total Fund Revenues $2,435,971 $1,773,689 $373,354 Fund Expenses: Personnel $ 244,033 $ 119,932 $ 76.635 Materials and Supplies 192,650 15,600 8,500 Charges and Services 368,678 276,178 118,360 Capital Outlay 358,000 345,000 40,000 Miscellaneous 1,127,041 714,754 232,400 Total Fund Expenses $2,290,402 $1,471,464 $475,895 ADOPTED, by the Lake Elmo City Council on the 4th day of December, 2018. ______________________________ Mike Pearson Mayor ATTEST: __________________________________ Julie Johnson City Clerk STAFF REPORT DATE: December 4, 2018 REGULAR ITEM # 23 TO: Honorable Mayor and City Council FROM: Sue Iverson – Finance Director AGENDA ITEM: 2019 Fee Schedule REVIEWED BY: Kristina Handt – City Administrator BACKGROUND: Annually the City reviews its Fee Schedule and adjusts fees per recommendation from the Finance Committee. The Fee Schedule was last updated on December 5, 2017. ISSUES BEFORE THE CITY COUNCIL: 1) Should the Council adopt the proposed fee schedule? DISCUSSION: Staff has reviewed the attached Fee Schedule and the Finance Committee recommends the following changes: • Increasing the “Returned Check (NSF)” fee from $25.00 to $30.00. • Added the cost for “Water Meters” to the Fee Schedule. • Added Fee for violation of the Odd/Even Watering Ban as follows: o 1st violation – warning o 2nd violation - $100 o Each subsequent violation – shall increase by $100 for the same property owner within the same calendar year up to a max of $500 • Added delinquent fees on utility accounts to the Fee Schedule. • Corrected the Departments listed to correlate with the proper department related to expenditures for providing the services. • Utility rates have increased as shown in the Utility Financial Management Plan. FISCAL IMPACT: By adopting the utility rates proposed in the 2019 Fee Schedule, this will be consistent with the long range financial management plan for the utility funds and working to achieve long-term sustainability. Regular review of the plan and utility rates are crucial to achieving the goal of long-term sustainability in the Water, Sewer and Storm Water funds for the City. OPTIONS: 1) Approve the attached Fee Schedule for 2019 as presented. 2) Amend and then approve the attached Fee Schedule for 2019 as presented. RECOMMENDATION: 1) Approve Ordinance 08-217 adopting the 2019 City of Lake Elmo Fee Schedule. 2) Adopt Resolution 2018-138 Authorizing Publication of Ordinance 08-217 By Title and Summary. ATTACHMENTS: 1) Ordinance 08-217 amending the 2019 City of Lake Elmo Fee Schedule. 2) Resolution 2018-138 Authorizing Publication of Ordinance 08-217 By Title and Summary. 3) 2019 City of Lake Elmo Fee Schedule CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-217 AN ORDINANCE ADOPTING A 2019 FEE SCHEDULE FOR THE CITY OF LAKE ELMO The City Council of the City of Lake Elmo ordains: SECTION I. Schedule Adopted. The attached fee schedule is hereby adopted. SECTION II. Not Codified. This ordinance is transitory in nature and shall not be codified in the City Code. This ordinance and the fee schedule established hereby shall be placed on file and available for public inspection at City Hall. SECTION III. Effect. The fees set out in the attached fee schedule apply notwithstanding any other fees the City has established which may be inconsistent. Any other fees imposed by the City which do not appear on the attached fee schedule remain in full force and effect. SECTION IV. Effective Date. This ordinance shall become effective for all billings rendered after December 31, 2018, and upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION V. Adoption Date. This Ordinance No. 08-217was adopted on this 4th day of December, 2018, by a vote of Ayes and Nays. LAKE ELMO CITY COUNCIL Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk This Ordinance was published on the day of , 2018. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2018-138 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-217 BY TITLE AND SUMMARY WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-217, an ordinance amending the City Code of Ordinances by amending the City’s provisions related to the City Council; and WHEREAS, the Ordinance includes a chart 8 pages in length; and WHEREAS, Minnesota Statutes Section 412.191, subdivision 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the Ordinance; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo, that the City Clerk shall cause the following summary of Ordinance No. 08-217 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 08-217, which adopts the City’s 2019 Fee Schedule. The full text of Ordinance No. 08-217 is available for inspection at Lake Elmo city hall during regular business hours. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the Ordinance at City Hall for public inspection and that a copy be placed for public inspection at the Lake Elmo Public Library. Dated: December 4, 2018. Mike Pearson, Mayor ATTEST: Julie Johnson, City Clerk (SEAL) The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. City of Lake Elmo - 2019 Fee Schedule 1 APPLICATION/FEE/PERMIT TYPE 2019 FEE ADDITIONAL CHARGE, ESCROW or NOTES DEPARTMENT Amateur Radio Antenna $875.00 Planning Appeal (to Board of Adjustment and Appeals)$250.00 Administration Bed and Breakfast Permit Fee $100.00 Planning Bee Keeping Permit $25.00 Valid for 2 years from issuance Administration Building Regulations * State Sur Charge Collected per MN Statute 326B.148 on all permits Building Building Permit Fee Schedule Total Valuation $1.00 to $500.00 $29.50 Building $501.00 to $2,000.00 Building $2,001.00 to $25,000.00 Building $25,001.00 to $50,000.00 Building $50,001.00 to $100,000.00 Building $100,001.00 to $500,000.00 Building $500,001.00 to $1,000,000.00 Building $1,000,001.00 and up Building Planning and Zoning Compliance Review and Verification $100.00 Planning Plan Review Fee 65% of building permit fee Building Plan review for similar plans 25% of normal building permit fee (MN Rules 1300.0160 subp. 5)Building Single Family Decks Fee based on Valuation Building Single Family Residential Basement Finish Fee Based on Valuation Building Swimming Pool In-Ground $150.00 Building Swimming Pool Above-Ground $75.00 Building Reinspection Fee $75.00 Building Inspection outside normal business hours $120.00 per hour - 2 hour minimum Building Investigation fee - work started without required permit Equal to permit fee amount Building Replace Inspection Record Card $25.00 Building $3,886.65 for the first $500,000.00 + $5.50 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00. $6,636.65 for the first $1,000,000.00 + $4.50 for each additional $1,000.00, or fraction thereof. $28.00 for the first $500.00 plus $3.70 for each additional $100.00, or fraction thereof, to and including $2,000.00. $83.50 for the first $2,000.00 + $16.55 for each additional $1,000.00, or fraction thereof, to and including $25,000.00. $464.15 for the first $25,000.00 + $12.00 for each additional $1,000.00, or fraction thereof, to and including $50,000.00. $764.15 for the first $50,000.00 + $8.45 for each additional $1,000.00, or fraction thereof, to and including $100,000.00. $1,186.65 for the first $100,000.00 + $6.75 for each additional $1,000.00, or fraction thereof, to and including $500,000.00. City of Lake Elmo - 2019 Fee Schedule 2 APPLICATION/FEE/PERMIT TYPE 2019 FEE ADDITIONAL CHARGE, ESCROW or NOTES DEPARTMENT Additional Plan Review required by changes, addendum or revisions to plans $75.00 per hour, one hour minimum Building Building Demolition - Residential $200.00 Building Building Demolition - Commercial $300.00 Building Fuel Tank Removal (Underground)$250.00 Building Fuel Tank Installation 2% Value of the work Building Roofing - Residential Fee Based on Valuation Building Roofing - Commercial Fee Based on Valuation Building Siding - Residential Fee Based on Valuation Building Siding - Commercial Fee Based on Valuation Building Retaining Walls over 4'Fee Based on Valuation Building Commercial Plumbing $60.00 per unit, Up to 3 Units or 1.5% Value of work, whichever is greater Building Residential Plumbing $60.00 per Unit, max fee $180.00 Building Sewer Service Installation Inspection $60.00 Building Water Service Installation Inspection $60.00 Building Sewer & Water Service Installation Inspection when completed together $60.00 Building Investigation fee - Plumbing work started without required permit Equal to permit fee amount Building Commercial HVAC $60.00 per unit, Up to 3 Units or 1.5% Value of work, whichever is greater Building Residential HVAC $60.00 per Unit, max fee $180.00 Building Fireplace Installation $60 per unit Building Investigation fee - HVAC work started without required permit Equal to permit fee amount Building Manufactured Home Move In $200.00 Building Manufactured Home Move Out $200.00 Building Moving House or Primary Structure into the City 2% Value of the Work plus security amount determined by the Building Official Building Moving Accessory Structure into the City 2% Value of the Work plus security amount determined by the Building Official Building Automatic Fire Extinguishing Systems 2% Value, $100.00 minimum Building Investigation fee - Fire Suppression work started without required permit Equal to permit fee amount Building Fire Alarm Systems 2% Value, $100.00 minimum Building Investigation fee - Fire Alarm work started without required permit Equal to permit fee amount Building City of Lake Elmo - 2019 Fee Schedule 3 APPLICATION/FEE/PERMIT TYPE 2019 FEE ADDITIONAL CHARGE, ESCROW or NOTES DEPARTMENT Annual Retail Consumer Fireworks (retailers only selling fireworks)$350.00 Fire Annual Retail Consumer Fireworks (all other retailers)$100.00 Fire Outdoor Public Fireworks Display $150.00 Fire Residential Day Care Inspections $50.00 Building Residential Adult Care/Foster Care/Adoption Inspections $50.00 Building Escrow Administration Fee $100.00 Finance New Single Family Dwelling Construction Escrow $2,000.00 Building Two or more dwelling units per building Construction Escrow $1,000.00 per unit Building Commercial/Industrial and Other structures $5,000.00 or amount detrmined by the Building Official Building Burning Permit Fire Residential $45.00 Fire Commercial $80.00 Fire Illegal Burn see notes →Additional fees may be incurred based on Wash. Cty. Chief's fee schedule and # of responding units Fire Chicken Keeping Permit $25.00 Initial permit expires on 12/31 of 2nd year.Administration Comprehensive Plan Amendment $1,300.00 Land Use Escrow $2500 Planning Conditional Use Permit (CUP) Planning New $1,050.00 Planning Amended $500.00 Planning Contractor License Fees Driveway $50.00 Administration Solid Waste Hauler $120.00 Administration Copy Services (Paper/Electronic)Administration Copies (B&W)$0.25 per page 100 pages or more are charged at actual cost of production Administration Copies (Color)$0.50 per page 100 pages or more are charged at actual cost of production Administration Copies (B&W) 11x17 $1.00 per page 100 pages or more are charged at actual cost of production Administration Copies (Color) 11x17 $2.00 per page 100 pages or more are charged at actual cost of production Administration Data DVD Fee $15.00 Administration GIS Scaled Aerial $25.00 Administration Existing Maps $5.00 Administration Custom (Per Hour Rate)$70.00 Administration Plan Size Maps (Larger than 11x17)$15.00 Administration Development Standards Specs/Details $55.00 Administration Wireless Communication Facilities Fee Escrow $10,000.00. Flood Plain Ordinance Fee Escrow $500.00 Land Use Escrow $2500 City of Lake Elmo - 2019 Fee Schedule 4 APPLICATION/FEE/PERMIT TYPE 2019 FEE ADDITIONAL CHARGE, ESCROW or NOTES DEPARTMENT Video reproduction $10.00 Administration Culverts in Developments with Rural Section $160.00 Administration Dog License- altered $20.00 Administration Dog License- unaltered $25.00 Administration Dog License- late fee $2.50 per month Maximum $10 Administration Service Dog License No Charge Administration Dog - duplicate license or tag $1.00 Administration Dog and Cat Impound fees First Impound- Unlicensed Dog $60.00 Administration First Impound- Licensed Dog $42.00 Administration First Impound- Cat $42.00 Administration Subsequent dog/ cat impound $85.00 Administration Driveway Residential - no curb cut on residential street $50 $1,000 security Planning Residential - curb cut on residential street $100 $1,000 security Planning Residential - curb cut on collector or arterial street $150 $1,000 security Planning Residential - second curb cut additional $100 $1,000 security (per curb cut)Planning Commercial $160.00 Planning Easement Encroachment $100.00 Staff & Recording Fee Planning Electronic Fund Withdrawl/Bill Payment Fee + Trans. Charge Finance Environmental Review (EAW/EIS)$1,500.00 $2,500 Land Use escrow Planning Village Area AUAR Fee $230.00 Per REC Unit. To be charged to development applications that increase the number of REC units above existing conditions within the Village AUAR Area. The fee will be based on the difference between the proposed and existing REC units. Fee to be paid as part of a developer’s agreement for larger projects or at the time a building permit is issued for smaller projects. Once paid, the same land will not be charged again.Planning Erosion Control Planning Re-inspection Fee (portal to portal from City Hall: 1 Hr. min)$50.00 per hour $5,000.00 Security Planning Excavating & Grading ≥ 50 cubic yards, up to 400 cubic yds $125.00 Security $500.00 Planning Excavating & Grading ≥ 400 cubic yards/acre of site area $500.00 $500.00 fee escrow. Plus Security as Determined by the Planning Department Engineering False Alarms (12 Month Period)* (*1-3 no charge)Fire Residential Fire All Impound Fees plus $20/day Boarding Fee City of Lake Elmo - 2019 Fee Schedule 5 APPLICATION/FEE/PERMIT TYPE 2019 FEE ADDITIONAL CHARGE, ESCROW or NOTES DEPARTMENT 4-6 False Alarms $110.00 Fire In Excess of 6 False Alarms $185.00 Fire Commercial Fire 4-6 False Alarms $315.00 Fire In Excess of 6 False Alarms $520.00 Fire Flood Plain District Delineation $500.00 Planning Golf Cart Operation Permit $30.00 Planning Interim Use Permit (IUP) Fee $1,050.00 $2,500.00 Escrow Planning Renewal $300.00 Planning Liquor License Club On-Sale Intoxicating $100.00 Administration On-Sale Intoxicating $1,500.00 Administration Off-Sale Intoxicating $200.00 Administration Off-Sale Non-Intoxicating $150.00 Administration On-Sale Intoxicating- 2nd Building $750.00 Administration On-Sale Non-Intoxicating $100.00 Administration Investigation $350.00 Administration On-Sale Sunday Intoxicating $200.00 Administration Temporary Intoxicating $25.00 Administration Wine $300.00 Administration Lot Line Adjustment $325.00 None Planning Massage Therapy Premises License Application Fee $100.00 Fee includes one Therapist Administration Investigation Fee $100.00 Administration Massage Therapy Practitioner License Administration Application Fee $50.00 Administration Investigation Fee $25.00 Administration Massage Therapy Premises License Renewal $50.00 Fee includes one Therapist Administration Massage Therapy Practitioner License Renewal $25.00 Administration Massage Therapy License Amendment $25.00 Administration Minor Subdivision $525.00 $1,000.00 escrow Planning Park Dedication Residential - Up to three lots $3,600.00 per lot Four or more lots per §153.14 Planning Commercial $4,500.00 per acre Planning City of Lake Elmo - 2019 Fee Schedule 6 APPLICATION/FEE/PERMIT TYPE 2019 FEE ADDITIONAL CHARGE, ESCROW or NOTES DEPARTMENT Parking Lots Commercial $200.00 $500 Fee Escrow. Plus Security as Determined by the Planning Department Planning Platting Sketch Plan Review (Subdivision)$500.00 $3,500 Fee Escrow Planning Preliminary Plat (Subdivision)$1,850.00 $10,000 Fee Escrow Planning Final Plat (Subdivision)$1,250.00 $8,000 Fee Escrow Planning Final Plat (Extension Fee)$100.00 Planning Development Agreement Amendment $500.00 Planning Planned Unit Development General Concept Plan $1,250.00 $7,500 Fee Escrow (Waive Subdivision Escrow)Planning Development Stage Plan $1,850.00 $10,000 Fee Escrow (Waive Subdivision Escrow)Planning Final Plat $1,250.00 $8,000 Fee Escrow (Waive Subdivision Escrow) and (City will retain escrows to reimburse review costs for each stage of Development)Planning Private Roads (Permitted only in AG zone)$150.00 Planning Restictive Soils and Wetland Restoration Protection and Preservation Permit $800.00 Planning Returned Check (NSF)$30.00 Finance Right-of-Way Permit Annual Registration $200.00 $5,000 Security Public Works Excavation Permit $275.00 + $.60/foot Public Works Joint Trench Permit (per lot per utility)$275.00 + $.60/foot Public Works Obstruction Permit $275.00 Public Works Small Wireless Permit Fee $275.00 Public Works Permit Extension $100.00 Public Works Delay Penalty (per calendar day)$25.00 Public Works SAC Charge (City) (Sewer Availability Charge)$3,000.00 Per REC Unit: collected at time of plat for new lot. This fee may be deferred through special assessment for parcels with existing structures.Sewer SAC Charge (Met Council) (Sewer Availability Charge)$2,485.00 Per REC Unit: $2,485 to Met Council at time of connection.Sewer Sewer Connection Charge $1,000.00 Per REC Unit collected at time of plat for new lot. This fee may be deferred through special assessment for parcels with existing structures.Sewer Sewer Lateral Benefit Charge $11,600.00 Per REC Unit connecting to a Trunk Sewer Main and that has never been assessed Sewer City of Lake Elmo - 2019 Fee Schedule 7 APPLICATION/FEE/PERMIT TYPE 2019 FEE ADDITIONAL CHARGE, ESCROW or NOTES DEPARTMENT Sewer Base Charge - Residential - Non 201 Off Site $53.56 per quarter Allowance of 10,000 gallons (10 Units) per quarter Sewer Sewer Rate $4.60/1,000 Gal Sewer 201 Off-Site Maintenance Fee $76.51/unit/quarter Sewer Real Estate Searches $15.00/Search For special assessment or utility search Finance Signs - Permanent $180.00 Planning Signs - Temporary $75.00 Planning Temporary Renewal $25.00 Planning Re-inspection Fee $25.00 Planning Special Event Permit $75.00 City must be listed as additional insured Administration Surface Water Residential $60.00 Storm Water Non-Residential (Commercial etc.)$60.00 Utility rate factor per code Storm Water Review Fee $142.50 $82.50 Review/$60 Storm Water Fund Storm Water Vacations (Streets or Easements) Easements $515.00 $500 Fee Escrow Planning Streets $515.00 $500 Fee Escrow Planning Variance $750.00 $500 Fee Escrow Planning Shoreland Variance $1,500.00 $500 Fee Escrow Planning Utility Delinquent Accounts Regular 6% per quarter Plus $25.00 or 8%, whichever is greater, if certified to County for collection with taxes Water Sewer 6% per quarter Plus $25.00 or 8%, whichever is greater, if certified to County for collection with taxes Sewer Storm Water 10% per year or $5 mininum Plus $25.00 or 8%, whichever is greater, if certified to County for collection with taxes Storm Water Water Availability Charge (WAC)$3,000.00 Per REC Unit; collected at time of plat for new lot. This fee may be deferred through special assessment for parcels with existing structures. Water Water Connection Charge $1,000.00 Per REC Unit, collected at time of plat for new lot. This fee may be deferred through special assessment for parcels with existing structures. Water Water Equipment/Set up Meter (3/4" or less)$360.50 Water 1" Meter $430.00 Water 1 & 1/2" Meter $1,040.00 WaterAdditional fees apply to larger sized meters City of Lake Elmo - 2019 Fee Schedule 8 APPLICATION/FEE/PERMIT TYPE 2019 FEE ADDITIONAL CHARGE, ESCROW or NOTES DEPARTMENT 2" Meter $1,185.00 Water 3" Meter $1,415.00 Water 4" Meter $2,530.00 Water Driveway Curb Stop Lid $103.00 Water Disconnect Service $82.40 Water Reconnect Service $82.40 Water Water Lateral Benefit Charge $5,800.00 Per REC Unit connecting to a Trunk Water Main and that has never been assessed Water Water Usage Residential - Quarterly Base Rate $21.22 Base Water Residential - Plus Rate per 1,000 Gallons Water Plus Rate for 0-15,000 Gallons $2.12 Water Plus Rate for 15,001-30,000 Gallons $2.54 Water Plus Rate for 30,001-50,000 Gallons $3.06 Water Plus Rate for 50,001-80,000 Gallons $3.67 Water Plus Rate for 80,001 + Gallons $4.40 Water Water Usage Commercial - Quarterly Rate $26.52 Base Water Commercial - Plus Rate Per 1,000 Gallons Water Plus Rate for 0 - 15,000 Gallons $3.30 Water Plus Rate for 15,001 - 30,000 Gallons $3.46 Water Plus Rate for 30,001 - 50,000 Gallon $4.00 Water Plus Rate for 50,001 - 80,000 Gallons $5.31 Water Plus Rate for 80,001 + Gallons $7.04 Water Water Usage Hotel / Motel - Quarterly Rate $26.53 Base For metered non-irrigation (domestic) consumption Water Hotel / Motel - Plus Rate Per 1,000 Gallons Water Plus Rate for 0 -30,000 Gallons $3.30 Water Plus Rate for 30,001 - 50,000 Gallons $3.46 Water Plus Rate for 50,001 + Gallons $4.24 Water Bulk Water Purchase Water from Hydrant 106.09 Plus $3.36/additional 1,000 gallons Water Violation of Odd/Even Watering Ban Penalty see notes → 1st violation - warning. 2nd violation - $100 . Each subsequent violation shall increase by $100 for the same property owner within the same calendar year up to a maximum of $500. Additional fees apply to larger sized meters City of Lake Elmo - 2019 Fee Schedule 9 APPLICATION/FEE/PERMIT TYPE 2019 FEE ADDITIONAL CHARGE, ESCROW or NOTES DEPARTMENT Wind Generator $850.00 $2,000 Fee Escrow Planning Wireless Communication Permit $500.00 $10,000 Fee Escrow Planning Zoning Amendment (Text or Map)$1,245.00 $2,500 Escrow Planning Zoning Certification Letter $25.00 Planning Zoning Permit - Certificate of Zoning Compliance Planning Accessory Structures < 200 SF $75.00 Planning Fence (less than 6')$75.00 Planning Other $75.00 Definition of Terms Adopted by City Council - 12-4-18 **Security: City will retain a security escrow to ensure completion of work as directed by the approved permit/application and compliance with the State Building Code and the City of Lake Elmo Municipal Code. *Fee Escrow: City will maintain a fee escrow to cover all City review costs. Application fees include all professional fees and expenses incurred by the City. STAFF REPORT DATE: December 4, 2018 AGENDA ITEM: 2019-2023 CIP #24 TO: Mayor and City Council SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: In May staff developed recommendations for updates to the 2019-2023 Capital Improvement Plan (CIP) working in consultation with the Public Safety Committee, Maintenance Advisory Committee and the Parks Commission. Beginning in July, the Finance Committee began reviewing the plan and made a recommendation to the Council at their August meeting. The Planning Commission held the public hearing in September. There were no members from the public that spoke at the meeting and no written comments received prior to the public hearing. After increasing the priority of some water projects, the Planning Commission passed a motion recommending the 2019-2023 CIP is consistent with the Comprehensive Plan. Staff had no concerns with the change and the draft has been updated to reflect this. ISSUE BEFORE COMMISSION: Should the Council adopt the proposed 2019-2023 Capital Improvement Plan? PROPOSAL DETAILS/ANALYSIS: A copy of the 2019-2023 CIP is included in your packet. It includes projects that cost at least $25,000 and have a useful life span of five years or longer. Projects are prioritized and funding sources are identified. The 2019-2023 CIP includes 73 separate projects with a total estimated cost of about $52.5 million. These projects include street work, new facilities (city hall and fire station), equipment (fire, public works, parks and utilities), park and trail improvements, and utility infrastructure. For 2019, the street project (36th, 37th, 38th, 39th Innsdale, and Irwin) is still in the draft CIP. Since Council did not approve the ordering of plans for this project at the November 20th meeting, it could be removed from the plan. Staff would recommend it be removed and the $1.755 million planned to be spent on those streets could be redirected to the CSAH 19/Hudson Blvd Traffic Signal Improvements. The CIP includes only $500,000 in MSA funds for the traffic signal, however very recently we learned that the project cost could be in excess of $1.8 million. Staff will continue to look at financing options for this project as we move into 2019. They could include MSA funds, general obligation bonds, or grant funds. FISCAL IMPACT: The total estimated costs of all the projects is about $52.5 million. Funding sources are identified for each project with a summary included on page 14. The park dedication fund is projected to have a balance of approximately $735,000 at 12/31/18 OPTIONS: 1) Approve the 2019-2023 CIP as presented 2) Amend and then Approve the 2019-2023 CIP RECOMMENDATION: “Motion to approve the 2019-2023 CIP” ATTACHMENT: • Draft 2019-2023 Capital Improvement Plan City of Lake Elmo Capital Improvement Program 2019 – 2023 City Council 12/4/18 TABLE OF CONTENTS Introduction What is a CIP? .................................................................................................................1 Scope of the Draft CIP .....................................................................................................1 Funding Sources...............................................................................................................2 Project Priorities...............................................................................................................3 2019-2023 CIP Overview Street Projects ..................................................................................................................4 Project Highlights by Department ...................................................................................4 CIP Reports (Appendix) Projects Listings………………………………………………………………………....7 Projects by Year & Priority ..…………………………………………………………..10 Funding Source Summary……………………………………………………………...14 Projects by Funding Source 2019-2023 ……………………………………………….15 Projects by Funding Source 2019-2028 ……………………………………………….18 Projects & Funding Sources by Department…………………………………………...23 Project Detail……………………………….…………………………………………..27 INTRODUCTION What is a CIP? A Capital Improvement Program, or CIP, is a multi-year (typically 5 years) capital expenditure plan for a city’s infrastructure (such as streets, parks and utility systems), vehicles, equipment and public buildings. It identifies the major projects needed and desired by the community, their potential costs and how they would be financed. Including a project in a CIP does not commit the city to that project. The City Council must specifically authorize each one, and the associated funding, before any project may proceed. When the CIP is reviewed (ideally annually, in conjunction with the budgeting process), projects may go forward as planned, advance ahead of schedule, be removed entirely, or new projects may be added, depending upon changes in circumstances and priorities. The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and open space) for a five-year time period. Cities often expand the scope of their CIPs to include other capital needs (major equipment replacements, for example) and sometimes look beyond the five-year time period, up to 20 years in the future for some projects. Such projects represent more of a “wish-list” that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter 473.865 provides that “a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan.” A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept-up-to date and in sync with city budgets. The primary benefit of a CIP is as a financial planning tool to help the city plan for the impact of capital needs on future budgets and property taxes, and to help forecast the need for borrowing to undertake major projects. The information developed as part of the capital planning process can help document the need for various projects and assist the City Council to sort out competing priorities. Scope of the CIP Lake Elmo’s CIP includes all capital projects that cost at least $25,000 and have a useful life span of five years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the annual operating budget, but would not be included in the CIP. Funding Sources The CIP identifies a possible funding source(s) for each project listed. The various funding sources are as follows: Debt Service Fund Projects financed by borrowing, later to be repaid with property taxes, and potentially special assessments depending upon the characteristics of the project. General Fund Annual operating budget, primarily funded by property tax revenues. Park Improvement Fund Existing City fund, receipts from cash-in-lieu of land park dedication fees paid by developers and others who subdivide their land. Stormwater Fund Funds come from fees paid by users of the Stormwater system Wastewater Fund Funds come from fees paid by users of the Wastewater System Water Fund Municipal State Aid (MSA) Funds come from fees paid by users of the Water System State aid funds allocated to the City each year; annual allocation grows as the City grows. In addition to these sources, it is possible that future projects could be funded from donations, grants, user fees or other sources not listed. The City also has a City Facility Fund that was created during the building of the public works barn. There is no plan to continue contributing to the fund but staff expects to spend the remaining balance in 2018 on the library parking lot and salt shed at public works. Staff is also proposing the Vehicle Replacement Fund be revived during this planning period. The Vehicle Replacement Fund would allow the city to set aside funds each year in a designated account for the purchase of future vehicles. Staff proposes transferring $100,000 from fund balance in 2019 to start the fund. In addition, each year funds would be transferred from the General Operating Budgets of the departments consistent with their percentage of vehicle replacement needs in the next ten year period. The allocation would begin with $75,000 in 2019 and increase by $25,000 each year until 2024. The 2019 allocation among funds in the General Fund would be $9,438 for fire, $50,745 for public works, and $14,818 for parks. If Council approves the 2% tax rate increase, 2019 will be the last year the City will need to borrow for vehicle replacements. Given Council direction at the August 28, 2018 work session to plan for a 2% increase in the tax rate, the proposed schedule is included below: Revenue from the sale of equipment is not included in the above table. Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated to those which are most important. This is difficult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems, or simply do not try to compare projects that are like “apples and oranges.” There is no accepted system or “industry standard” for prioritizing projects. The following system has been utilized by staff: 1 Critical or urgent, high-priority projects that should be done if at all possible; a special effort should be made to find sufficient funding for all of the projects in this group. 2 Very important, high-priority projects that should be done as funding becomes available. 3 Important and worthwhile projects to be considered if funding is available; may be deferred to a subsequent year. 4 Less important, low-priority projects; desirable but not essential. 5 Future Consideration $100,000 Year Revenue Expense Balance 2019 $510,076 $365,000 $245,076 2020 $732,440 $460,000 $517,516 2021 $585,830 $170,000 $933,346 2022 $655,675 $985,000 $604,021 2023 $175,000 $250,000 $529,021 2024 $200,000 $191,500 $537,521 2025 $200,000 $0 $737,521 2026 $325,500 $35,000 $1,028,021 2027 $318,500 $965,500 $381,021 2028 $690,500 $0 $1,071,521 2019-2023 CIP OVERVIEW For 2019 through 2023, the draft CIP includes 73 separate projects (active, pending and new recommendations) with a total estimated cost of $52,497,916. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. It will be important to refine and update costs when the plan is reviewed, especially for projects in the first year or two of the plan. Some projects beyond the five-year planning period are also included in the CIP. Most of these projects are replacements for equipment and vehicles (such as fire trucks) which may have a life span of 10, 15 or 20 years and more. The plan may include “pending” projects for which timelines (and in most cases, cost estimates) have not yet been identified. As more information is developed about the need for, cost, and possible funding sources for these projects, they will be included in future CIP updates. Street Projects The update includes the following street projects in the CIP: PW-013, 36th, 37th, 38th, 39th, Irwin and Innsdale streets are planned for reconstruction in 2019 at a revised estimated cost of $1,755,000. PW-026, Reclaim roads in Heritage Farms, Stonegate 2nd at a cost of $1,305,000 in 2020 PW-027, Reconstruction of roads in Fields of St Croix, Tamarack Farms, and Hamlet on Sunfish Lake and Old Village Phase 5 for $3,437,500 in 2021. PW-029, CSAH 19/Hudson Blvd Signal and Turn Lanes for an estimated $500,000 has been back to 2019 from 2018. PW-030, CSAH 15/30th St Signal for $250,000 in 2023 PW-034, 15th St N (MSA Street) for $950,000 in 2020 PW-035, UP RR Crossing-Village Parkway for $500,000 moved to 2020 from 2019 PW-036, UP RR Crossing-Private Drive Closure for $100,000 moved to 2020 from 2019 PW-037, UP RR Crossing-Klondike Ave for $250,000 moved to 2020 from 2019 PW-038, 2022 Street Improvements and Old Village Phase 6 streets, $2,187,500 PW-039, 2023 Street Improvements, $1,867,500 (new) PW-051, CSAH 14/CSAH 15 realignment payment in 2019, $500,000 PW-052, Ideal Ave (Phase 2) for $800,000 in 2021 (new) PW-053, Ideal Ave (CSAH 13) from CSAH 14 to CSAH 6, costs estimates needed from county for project in 2021 (new) PW-057, Manning Phase 3 for $400,000 in 2023 PW-058, TH 36/Manning Interchange for $2 million (very rough estimate) in 2021 (new) PW-059, Keats Ave/TH 36 Acceleration Lane for $70,000 in 2019 and $710,000 in 2020 if grant received from state (new) Project Highlights by Department Administration/Finance: AF-001, New City Hall, Fire Station and Public Works Improvements, is the only request in this department. The project description has been modified to reflect the recent purchase of the Brookfield building and utilizes the recent cost estimates from Leo A Daly. The project would be split over three years 2020-2022 since the last tenant lease expires in June 2022. Fire: F-004, Replace Tender 1 for revised estimated cost of $425,000 in 2019 F-005, Replacement of the parking lot at Station 2 for $87,560 is still pending. F-007, Self-Contained Breathing Apparatus (SCBA) replacements for revised estimated cost of $245,500 in 2019 F-010, Replace B1 for revised estimated cost of $60,000 in 2021. F-011, Engine E1 replacement for revised estimated cost of $580,000 in 2022 F-017, Turnout Gear Replacements for $60,000 in 2022 Parks and Recreation: PR-005, Pebble Park Improvements for $65,000 in 2019 (tennis court paving, two volleyball courts, lighting and security features). PR-007, Sunfish Lake Park Improvements for $120,000 in 2019 for mountain bike trails and $90,000 in 2021 includes paving hiking trails to meet ADA standards. PR-009, Lake Elmo Regional Trail for $827,316 in 2021 and $765,600 in 2022. This project would be 75% grant funded and is dependent upon County participation. The City share is estimated at $398k. PR-014, Tri Deck Mower for $70,000 in 2020 PR-015, One Ton Truck for $130,000 in 2022 PR-017, New or Refurbished Ballfields for $1 million in 2022. PR-018, New Park Development for $105,000 in 2019 (Village Preserve/Wildflower) $150,000 in 2020 (Inwood) (new) PR-019, Dog Park for $25,000 in 2023 (new) Public Works: Street Projects were mentioned above The remaining projects are equipment purchases. The only new equipment purchase from the last CIP is the skid loader (PW-054) for $65,000 in 2023 Sewer System: S-003, Sunfish Lake Sewer (Includes Hamlet), for $250,000 in 2019. This is per an agreement with MPCA The City Engineer has proposed doing S-005, Old Village Sewer Extension Phase Five and S-016 Old Village Phase Six combined over a two year period in 2021 and 2022 S-012, Section 36 Trunk Sewer for $1,500,000 in 2021 S-013, Sewer Oversizing for $295,000 in 2019 S-017, Old Village Sewer Extension Phase Seven for $522,500 in 2023 Storm Water System: SW-001, Phase 2 Regional Drainage Improvements for $600,000 in 2022 and $800,000 in 2023. The costs and dates are estimates and will depend upon development. SW-002, Phase 3 Regional Drainage Improvements for $500,000 in 2022. The costs and dates are estimates and will depend upon development. SW-003, Kramer Lake Floodplain Study for $60,000 in 2022 assumes a grant from the watershed district SW-004, Surface Water Management Plan (Comp Plan) update for $40,000 in 2019 Water System: W-001, 36th, 37th , 38th, 39th, Innsdale and Irwin water main for revised estimate of $1,020,000 in 2019 W-004, Pressure reduction Station-Hammes Bypass for $120,000 in 2020 W-005, Old Village water main Phase Five and Phase 6 (W-025) done combined over two years for revised estimated cost of $596,750 each year in 2021 and 2022 W-006, Elevated Storage Tank #3, for revised estimated costs of $275,000 in 2019 and 3,200,000 in 2020 W-007, Hammes Estates bypass, for $120,000 in 2019 W-008, Village East Trunk Water main, for $120,000 in 2020 W-013, Water main Oversizing for $188,000 in 2019 W-014, Well & Pump house #5 for $2,100,000 in 2021 W-017, Water Main replacement consistent with 2020 Street Replacement for $725,000 in 2020 assumes funding for water extension to Stonegate is paid for by the state W-018, Water Main replacement consistent with 2021 Street Replacement for $50,000 in 2021. W-019, SCADA System Upgrade for revised estimated costs of $50,000 in 2022 W-022, Utility Truck for $70,000 in 2021 with costs split equally amongst water and sewer W-023, Water Meter Change out for revised cost of $50,000 each year in 2019-2022 W-024, Automated Radio Read System for $300,000 in 2022 W-026, Old Village water extension Phase Seven for revised cost estimate of $253,000 in 2023 W-027, Pressure Reduction Station-Connection to WT #3 for revised cost estimate of $132,000 in 2022 W-028, Blackford Water Extension for $75,000 in 2020 assumes state funding (new) W-029, 31st St Water Extension for $225,000 in 2020 assume state funding (new) W-030, water component of 2023 street work. Cost would increase if water extended to Parkview Estates but would only be done if covered by state funds (new) Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota PROJECT LISTING20192023thru Includes Projects from All Years Admin/Finance Department Status Project #Project Name New City Hall, Fire Station, PW ImprovementsActiveAF-001 Building Department Status Project #Project Name Replacement Inspection TruckActiveB-001 Fire Department Status Project #Project Name Replacement of Parking Lot at Station #2PendingF-005 Rescue Engine E2ActiveF-001 Tender 1ActiveF-004 SCBA ReplacementsActiveF-007 B 1ActiveF-010 E1 EngineActiveF-011 B 2ActiveF-012 T2 Tender/EngineActiveF-013 Boat and TrailerActiveF-014 RangerActiveF-015 L1 Ladder TruckActiveF-016 Turnout Gear ReplacementsActiveF-017 Parks and Recreation Status Project #Project Name Manning Trail UpdatesActivePR-001 50th Street TrailActivePR-002 Demontreville Park ImprovementsActivePR-003 Lions Park RenovationsActivePR-004 Pebble Park ImprovementsActivePR-005 Sunfish Lake Park ImprovementsActivePR-007 Lake Elmo Regional TrailActivePR-009 Pickup TruckActivePR-010 Savona ParkActivePR-011 Tri-Deck MowerActivePR-014 One Ton TruckActivePR-015 CushmanActivePR-016 New or Refurbished BallfieldsActivePR-017 New Park DevelopmentActivePR-018 Dog ParkNew Recommendation PR-019 Utility Vehicile/Trail GroomerNew Recommendation PR-020 Public Works Department Status Project #Project Name Dump Truck/Plow wing/SanderActivePW-002 LoaderActivePW-004 TractorActivePW-006 Manning Trail Reconstruction CSAH 15ActivePW-009 Lake Elmo Ave at 5th St Turn LaneActivePW-010 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software 2018 Street ImprovementsActivePW-011 2019 Street ImprovementsActivePW-013 PickupTruckActivePW-019 Pickup TruckActivePW-020 Dump Truck/Plow/SanderActivePW-022 Vac TrailerActivePW-023 2020 Street ImprovementsActivePW-026 2021 Street ImprovementsActivePW-027 CSAH15/50th Street Temp Signal Imp.Active PW-028 CSAH19/Hudson Blvd Signal & Turn LaneActivePW-029 CSAH 15/30th Street SignalActivePW-030 CSAH 6/Inwood SignalActivePW-031 CSAH13 - Ideal Avenue ImprovementsActivePW-033 15th Street North (MSA Street)Active PW-034 UP RR Crossing - Village ParkwayActivePW-035 UP RR Crossing - Private Drive ClosureActivePW-036 UP RR Crossing: Klondike AveActivePW-037 2022 Street ImprovementsActivePW-038 2023 Street ImprovementsActivePW-039 2024 Street ImprovementsActivePW-040 2025 Street IrmprovementsActivePW-041 2026 Street ImprovementsActivePW-042 Service TruckActivePW-043 Trac HoeActivePW-044 Tandem Plow TruckActivePW-045 Asphalt RollerActivePW-046 Dump Truck w/PlowActivePW-047 Mini LoaderActivePW-048 Asphalt Hot BoxActivePW-049 Dump Truck with PlowActivePW-050 CSAH 14/CSAH 15 RealignmentActivePW-051 2027 Street ImprovementsActivePW-055 2028 Street ImprovementsActivePW-056 Ideal Ave (CSAH 13) Phase 2New Recommendation PW-052 Ideal Ave (CSAH 13) CSAH 14 to CSAH 6New Recommendation PW-053 SkidloaderNew Recommendation PW-054 Manning Ave Phase 3New Recommendation PW-057 TH 36/Manning InterchangeNew Recommendation PW-058 Keats Ave/TH 36 Acceleration LaneNew Recommendation PW-059 Pickup w/plowNew Recommendation PW-060 PickupNew Recommendation PW-061 DumpTruck w/plow, sander & underbodyNew Recommendation PW-062 Pickup w/lift gate & plowNew Recommendation PW-063 Pickup w/lift gate & plowNew Recommendation PW-064 Dump Truck w/plow, sander & underbodyNew Recommendation PW-065 Sewer Department Status Project #Project Name Sunfish Lake Sewer Extension & Lift StationActiveS-003 Old Village Sewer Extension Phase 4ActiveS-004 Old Village Sewer Extension Phase 5 & 6ActiveS-005 Utility VehicleActiveS-007 Old Village Sewer Extension Phase 3ActiveS-011 Section 36 Trunk Sewer MainActiveS-012 Sewer OversizingActiveS-013 Old Village Sewer Extension Phase 5 & 6ActiveS-016 Old Village Sewer Extension Phase 7ActiveS-017 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Storm Water Department Status Project #Project Name Phase 2 Regional Drainage ImprovementsActiveSW-001 Phase 3 Regional Drainage ImprovementsActiveSW-002 Kramer Lake Floodplain StudyActiveSW-003 Surface Water Management Plan (Comp Plan) updateActiveSW-004 Water Department Status Project #Project Name 2019 Street Improvement Project - water componentActiveW-001 OV sewer extension phase 4; water componentActiveW-003 Pressure Reduction ValveActiveW-004 OV Sewer Extension; Phase 5&6; water componentActiveW-005 Elevated Storage Tank #3ActiveW-006 Hammes Estates 12" bypassActiveW-007 Village East Trunk WatermainActiveW-008 Utility VehicleActiveW-009 Paint Water Tank at PWActiveW-010 Well #2 Pull and rebuild pumpActiveW-011 Well #4 Pump - Pull and RebuildActiveW-012 Watermain OversizingActiveW-013 Well & Pumphouse #5ActiveW-014 OV Sewer Extension Phase 3; water componentActiveW-015 2020 Street & Utility Improvements-WaterActiveW-017 2021 Street & Utility Improvements-WaterActiveW-018 SCADA UpgradeActiveW-019 Utility TruckActiveW-022 Water Meter Change OutActiveW-023 Automated Radio Read SystemActiveW-024 OV sewer extension phase 6 & 5; water componentActiveW-025 OV sewer extension Phase 7; water componentActiveW-026 Pressure Reduction Station-Connection to WT #3ActiveW-027 Blackford Water ExtNew Recommendation W-028 31st St Area Water ExtensionNew Recommendation W-029 2023 Street Projects-water componentNew Recommendation W-030 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota PROJECTS BY YEAR & PRIORITY 2019 2023thru Project Name Department Project #Priority Project Cost 2019 Priority 1 Critical F-004Tender 1 1 425,000Fire Department F-007SCBA Replacements 1 245,500Fire Department PW-043Service Truck 1 200,000Public Works Department PW-045Tandem Plow Truck 1 265,000Public Works Department W-006Elevated Storage Tank #3 1 275,000Water Department W-023Water Meter Change Out 1 50,000Water Department 1,460,500Total for: Priority 1 Priority 3 Important PR-005Pebble Park Improvements 3 65,000Parks and Recreation PR-007Sunfish Lake Park Improvements 3 120,000Parks and Recreation PW-0132019 Street Improvements 3 1,755,000Public Works Department PW-029CSAH19/Hudson Blvd Signal & Turn Lane 3 500,000Public Works Department PW-051CSAH 14/CSAH 15 Realignment 3 500,000Public Works Department PW-059Keats Ave/TH 36 Acceleration Lane 3 70,000Public Works Department S-003Sunfish Lake Sewer Extension & Lift Station 3 250,000Sewer Department S-013Sewer Oversizing 3 295,000Sewer Department SW-004Surface Water Management Plan (Comp Plan) update 3 40,000Storm Water Department W-0012019 Street Improvement Project - water component 3 1,020,000Water Department W-013Watermain Oversizing 3 188,000Water Department 4,803,000Total for: Priority 3 Priority 4 Less Important PR-018New Park Development 4 105,000Parks and Recreation W-007Hammes Estates 12" bypass 4 120,000Water Department 225,000Total for: Priority 4 6,488,500Total for 2019 2020 Priority 1 Critical PW-047Dump Truck w/Plow 1 240,000Public Works Department W-006Elevated Storage Tank #3 1 3,200,000Water Department W-023Water Meter Change Out 1 50,000Water Department 3,490,000Total for: Priority 1 Priority 2 Very Important AF-001New City Hall, Fire Station, PW Improvements 2 1,250,000Admin/Finance Department PW-035UP RR Crossing - Village Parkway 2 500,000Public Works Department PW-036UP RR Crossing - Private Drive Closure 2 100,000Public Works Department PW-037UP RR Crossing: Klondike Ave 2 250,000Public Works Department PW-044Trac Hoe 2 60,000Public Works Department Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Project Name Department Project #Priority Project Cost PW-048Mini Loader 2 120,000Public Works Department W-008Village East Trunk Watermain 2 132,000Water Department W-028Blackford Water Ext 2 75,000Water Department W-02931st St Area Water Extension 2 225,000Water Department 2,712,000Total for: Priority 2 Priority 3 Important PR-014Tri-Deck Mower 3 70,000Parks and Recreation PW-0262020 Street Improvements 3 1,305,000Public Works Department PW-03415th Street North (MSA Street)3 950,000Public Works Department PW-059Keats Ave/TH 36 Acceleration Lane 3 710,000Public Works Department W-004Pressure Reduction Valve 3 120,000Water Department W-0172020 Street & Utility Improvements-Water 3 725,000Water Department 3,880,000Total for: Priority 3 Priority 4 Less Important PR-018New Park Development 4 150,000Parks and Recreation 150,000Total for: Priority 4 10,232,000Total for 2020 2021 Priority 1 Critical W-014Well & Pumphouse #5 1 2,100,000Water Department W-023Water Meter Change Out 1 50,000Water Department 2,150,000Total for: Priority 1 Priority 2 Very Important AF-001New City Hall, Fire Station, PW Improvements 2 4,475,000Admin/Finance Department PW-006Tractor 2 110,000Public Works Department PW-058TH 36/Manning Interchange 2 2,000,000Public Works Department 6,585,000Total for: Priority 2 Priority 3 Important F-010B 1 3 60,000Fire Department PR-007Sunfish Lake Park Improvements 3 90,000Parks and Recreation PR-009Lake Elmo Regional Trail 3 827,316Parks and Recreation PW-0272021 Street Improvements 3 3,437,500Public Works Department PW-052Ideal Ave (CSAH 13) Phase 2 3 800,000Public Works Department PW-053Ideal Ave (CSAH 13) CSAH 14 to CSAH 6 3 0Public Works Department S-005Old Village Sewer Extension Phase 5 & 6 3 885,500Sewer Department S-012Section 36 Trunk Sewer Main 3 1,500,000Sewer Department W-005OV Sewer Extension; Phase 5&6; water component 3 596,750Water Department W-0182021 Street & Utility Improvements-Water 3 50,000Water Department W-022Utility Truck 3 70,000Water Department 8,317,066Total for: Priority 3 Priority 4 Less Important PW-049Asphalt Hot Box 4 60,000Public Works Department 60,000Total for: Priority 4 17,112,066Total for 2021 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Project Name Department Project #Priority Project Cost 2022 Priority 1 Critical F-011E1 Engine 1 580,000Fire Department F-017Turnout Gear Replacements 1 60,000Fire Department PR-017New or Refurbished Ballfields 1 1,000,000Parks and Recreation PW-050Dump Truck with Plow 1 245,000Public Works Department W-023Water Meter Change Out 1 50,000Water Department 1,935,000Total for: Priority 1 Priority 2 Very Important AF-001New City Hall, Fire Station, PW Improvements 2 5,225,000Admin/Finance Department W-019SCADA Upgrade 2 50,000Water Department 5,275,000Total for: Priority 2 Priority 3 Important PR-009Lake Elmo Regional Trail 3 765,600Parks and Recreation PR-015One Ton Truck 3 130,000Parks and Recreation PW-0382022 Street Improvements 3 2,187,500Public Works Department S-016Old Village Sewer Extension Phase 5 & 6 3 885,500Sewer Department SW-001Phase 2 Regional Drainage Improvements 3 600,000Storm Water Department SW-002Phase 3 Regional Drainage Improvements 3 500,000Storm Water Department SW-003Kramer Lake Floodplain Study 3 60,000Storm Water Department W-024Automated Radio Read System 3 300,000Water Department W-025OV sewer extension phase 6 & 5; water component 3 596,750Water Department 6,025,350Total for: Priority 3 Priority 4 Less Important PW-019PickupTruck 4 30,000Public Works Department 30,000Total for: Priority 4 13,265,350Total for 2022 2023 Priority 2 Very Important PW-004Loader 2 185,000Public Works Department 185,000Total for: Priority 2 Priority 3 Important PW-030CSAH 15/30th Street Signal 3 250,000Public Works Department PW-0392023 Street Improvements 3 1,867,500Public Works Department PW-054Skidloader 3 65,000Public Works Department PW-057Manning Ave Phase 3 3 400,000Public Works Department S-017Old Village Sewer Extension Phase 7 3 522,500Sewer Department SW-001Phase 2 Regional Drainage Improvements 3 800,000Storm Water Department W-026OV sewer extension Phase 7; water component 3 253,000Water Department W-027Pressure Reduction Station-Connection to WT #3 3 132,000Water Department W-0302023 Street Projects-water component 3 100,000Water Department 4,390,000Total for: Priority 3 Priority 4 Less Important PR-019Dog Park 4 25,000Parks and Recreation W-010Paint Water Tank at PW 4 800,000Water Department 825,000Total for: Priority 4 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Project Name Department Project #Priority Project Cost 5,400,000Total for 2023 GRAND TOTAL 52,497,916 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota FUNDING SOURCE SUMMARY 2019 thru 2023 TotalSource20192020202120222023 Debt Service 36,432,5003,970,500 6,105,000 13,294,750 9,994,750 3,067,500 General Fund 190,00070,000 60,000 60,000 Grants/Donation 5,939,6872,185,000 2,120,487 1,634,200 Municipal Sate Aid (MSA)3,200,0001,000,000 950,000 1,000,000 250,000 Park Dedication Fund 953,229290,000 150,000 296,829 191,400 25,000 Sewer Fund 902,500345,000 35,000 522,500 Storm Water Fund 55,00040,000 15,000 Vehicle Replacement Fund 2,230,000365,000 460,000 170,000 985,000 250,000 Water Fund 2,595,000408,000 367,000 135,000 400,000 1,285,000 6,488,500 10,232,000 17,112,066 13,265,350 5,400,000 52,497,916GRAND TOTAL Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota PROJECTS BY FUNDING SOURCE 2019 2023thru TotalSourceProject #Priority 2019 2020 2021 2022 2023 Debt Service AF-001 10,950,0001,250,000 4,475,000 5,225,000New City Hall, Fire Station, PW Improvements 2 F-004 425,000425,000Tender 1 1 F-007 245,500245,500SCBA Replacements 1 PW-013 1,755,0001,755,0002019 Street Improvements 3 PW-026 1,305,0001,305,0002020 Street Improvements 3 PW-027 3,437,5003,437,5002021 Street Improvements 3 PW-036 100,000100,000UP RR Crossing - Private Drive Closure 2 PW-037 250,000250,000UP RR Crossing: Klondike Ave 2 PW-038 2,187,5002,187,5002022 Street Improvements 3 PW-039 1,867,5001,867,5002023 Street Improvements 3 PW-052 800,000800,000Ideal Ave (CSAH 13) Phase 2 3 PW-053 00Ideal Ave (CSAH 13) CSAH 14 to CSAH 6 3 PW-057 400,000400,000Manning Ave Phase 3 3 PW-058 1,000,0001,000,000TH 36/Manning Interchange 2 S-003 250,000250,000Sunfish Lake Sewer Extension & Lift Station 3 S-005 885,500885,500Old Village Sewer Extension Phase 5 & 6 3 S-016 885,500885,500Old Village Sewer Extension Phase 5 & 6 3 SW-001 1,400,000600,000 800,000Phase 2 Regional Drainage Improvements 3 SW-002 500,000500,000Phase 3 Regional Drainage Improvements 3 W-001 1,020,0001,020,0002019 Street Improvement Project - water component 3 W-005 596,750596,750OV Sewer Extension; Phase 5&6; water component 3 W-006 3,475,000275,000 3,200,000Elevated Storage Tank #3 1 W-014 2,100,0002,100,000Well & Pumphouse #5 1 W-025 596,750596,750OV sewer extension phase 6 & 5; water component 3 36,432,5003,970,500 6,105,000 13,294,750 9,994,750 3,067,500Debt Service Total General Fund F-017 60,00060,000Turnout Gear Replacements 1 PW-049 60,00060,000Asphalt Hot Box 4 PW-059 70,00070,000Keats Ave/TH 36 Acceleration Lane 3 190,00070,000 60,000 60,000General Fund Total Grants/Donation PR-009 1,194,687620,487 574,200Lake Elmo Regional Trail 3 PR-017 1,000,0001,000,000New or Refurbished Ballfields 1 PW-035 500,000500,000UP RR Crossing - Village Parkway 2 PW-059 710,000710,000Keats Ave/TH 36 Acceleration Lane 3 S-012 1,500,0001,500,000Section 36 Trunk Sewer Main 3 SW-003 60,00060,000Kramer Lake Floodplain Study 3 W-017 675,000675,0002020 Street & Utility Improvements-Water 3 W-028 75,00075,000Blackford Water Ext 2 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software TotalSourceProject #Priority 2019 2020 2021 2022 2023 W-029 225,000225,00031st St Area Water Extension 2 5,939,6872,185,000 2,120,487 1,634,200Grants/Donation Total Municipal Sate Aid (MSA) PW-029 500,000500,000CSAH19/Hudson Blvd Signal & Turn Lane 3 PW-030 250,000250,000CSAH 15/30th Street Signal 3 PW-034 950,000950,00015th Street North (MSA Street)3 PW-051 500,000500,000CSAH 14/CSAH 15 Realignment 3 PW-058 1,000,0001,000,000TH 36/Manning Interchange 2 3,200,0001,000,000 950,000 1,000,000 250,000Municipal Sate Aid (MSA) Total Park Dedication Fund PR-005 65,00065,000Pebble Park Improvements 3 PR-007 210,000120,000 90,000Sunfish Lake Park Improvements 3 PR-009 398,229206,829 191,400Lake Elmo Regional Trail 3 PR-018 255,000105,000 150,000New Park Development 4 PR-019 25,00025,000Dog Park 4 953,229290,000 150,000 296,829 191,400 25,000Park Dedication Fund Total Sewer Fund PW-043 50,00050,000Service Truck 1 S-013 295,000295,000Sewer Oversizing 3 S-017 522,500522,500Old Village Sewer Extension Phase 7 3 W-022 35,00035,000Utility Truck 3 902,500345,000 35,000 522,500Sewer Fund Total Storm Water Fund PW-044 15,00015,000Trac Hoe 2 SW-004 40,00040,000Surface Water Management Plan (Comp Plan) update 3 55,00040,000 15,000Storm Water Fund Total Vehicle Replacement Fund F-010 60,00060,000B 1 3 F-011 580,000580,000E1 Engine 1 PR-014 70,00070,000Tri-Deck Mower 3 PR-015 130,000130,000One Ton Truck 3 PW-004 185,000185,000Loader2 PW-006 110,000110,000Tractor2 PW-019 30,00030,000PickupTruck4 PW-043 100,000100,000Service Truck 1 PW-044 30,00030,000Trac Hoe 2 PW-045 265,000265,000Tandem Plow Truck 1 PW-047 240,000240,000Dump Truck w/Plow 1 PW-048 120,000120,000Mini Loader 2 PW-050 245,000245,000Dump Truck with Plow 1 PW-054 65,00065,000Skidloader3 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software TotalSourceProject #Priority 2019 2020 2021 2022 2023 2,230,000365,000 460,000 170,000 985,000 250,000Vehicle Replacement Fund Total Water Fund PW-043 50,00050,000Service Truck 1 PW-044 15,00015,000Trac Hoe 2 W-004 120,000120,000Pressure Reduction Valve 3 W-007 120,000120,000Hammes Estates 12" bypass 4 W-008 132,000132,000Village East Trunk Watermain 2 W-010 800,000800,000Paint Water Tank at PW 4 W-013 188,000188,000Watermain Oversizing 3 W-017 50,00050,0002020 Street & Utility Improvements-Water 3 W-018 50,00050,0002021 Street & Utility Improvements-Water 3 W-019 50,00050,000SCADA Upgrade 2 W-022 35,00035,000Utility Truck 3 W-023 200,00050,000 50,000 50,000 50,000Water Meter Change Out 1 W-024 300,000300,000Automated Radio Read System 3 W-026 253,000253,000OV sewer extension Phase 7; water component 3 W-027 132,000132,000Pressure Reduction Station-Connection to WT #3 3 W-030 100,000100,0002023 Street Projects-water component 3 2,595,000408,000 367,000 135,000 400,000 1,285,000Water Fund Total 52,497,9166,488,500 10,232,000 17,112,066 13,265,350 5,400,000GRAND TOTAL Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota PROJECTS BY FUNDING SOURCE 2019 2028thru Total20192020202120222023Source20242025202620272028 #Priority Debt Service 10,950,0001,250,000 4,475,000 5,225,000New City Hall, Fire Station, PW Improvements AF-001 2 425,000425,000Tender 1 F-004 1 245,500245,500SCBA Replacements F-007 1 1,755,0001,755,0002019 Street Improvements PW-013 3 1,305,0001,305,0002020 Street Improvements PW-026 3 3,437,5003,437,5002021 Street Improvements PW-027 3 100,000100,000UP RR Crossing - Private Drive Closure PW-036 2 250,000250,000UP RR Crossing: Klondike Ave PW-037 2 2,187,5002,187,5002022 Street Improvements PW-038 3 1,867,5001,867,5002023 Street Improvements PW-039 3 1,500,0001,500,0002024 Street Improvements PW-040 3 1,500,0001,500,0002025 Street Irmprovements PW-041 3 1,500,0001,500,0002026 Street Improvements PW-042 3 800,000800,000Ideal Ave (CSAH 13) Phase 2 PW-052 3 00Ideal Ave (CSAH 13) CSAH 14 to CSAH 6 PW-053 3 1,500,0001,500,0002027 Street Improvements PW-055 3 1,500,0001,500,0002028 Street Improvements PW-056 3 400,000400,000Manning Ave Phase 3 PW-057 3 1,000,0001,000,000TH 36/Manning Interchange PW-058 2 250,000250,000Sunfish Lake Sewer Extension & Lift Station S-003 3 885,500885,500Old Village Sewer Extension Phase 5 & 6 S-005 3 885,500885,500Old Village Sewer Extension Phase 5 & 6 S-016 3 1,400,000600,000 800,000Phase 2 Regional Drainage Improvements SW-001 3 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Total20192020202120222023Source20242025202620272028 #Priority 500,000500,000Phase 3 Regional Drainage Improvements SW-002 3 1,020,0001,020,0002019 Street Improvement Project - water component W-001 3 596,750596,750OV Sewer Extension; Phase 5&6; water component W-005 3 3,475,000275,000 3,200,000Elevated Storage Tank #3 W-006 1 2,100,0002,100,000Well & Pumphouse #5 W-014 1 596,750596,750OV sewer extension phase 6 & 5; water component W-025 3 Debt Service Total 43,932,5003,970,500 6,105,000 13,294,750 9,994,750 3,067,500 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 General Fund 60,00060,000Turnout Gear Replacements F-017 1 60,00060,000Asphalt Hot Box PW-049 4 70,00070,000Keats Ave/TH 36 Acceleration Lane PW-059 3 General Fund Total 190,00070,000 60,000 60,000 Grants/Donation 1,194,687620,487 574,200Lake Elmo Regional Trail PR-009 3 1,000,0001,000,000New or Refurbished Ballfields PR-017 1 500,000500,000UP RR Crossing - Village Parkway PW-035 2 710,000710,000Keats Ave/TH 36 Acceleration Lane PW-059 3 1,500,0001,500,000Section 36 Trunk Sewer Main S-012 3 60,00060,000Kramer Lake Floodplain Study SW-003 3 675,000675,0002020 Street & Utility Improvements- Water W-017 3 75,00075,000Blackford Water Ext W-028 2 225,000225,00031st St Area Water Extension W-029 2 Grants/Donation Total 5,939,6872,185,000 2,120,487 1,634,200 Municipal Sate Aid (MSA) 500,000500,000CSAH19/Hudson Blvd Signal & Turn Lane PW-029 3 250,000250,000CSAH 15/30th Street Signal PW-030 3 100,000100,000CSAH 6/Inwood Signal PW-031 3 950,000950,00015th Street North (MSA Street)PW-034 3 500,000500,000CSAH 14/CSAH 15 Realignment PW-051 3 1,000,0001,000,000TH 36/Manning Interchange PW-058 2 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Total20192020202120222023Source20242025202620272028 #Priority Municipal Sate Aid (MSA) Total 3,300,0001,000,000 950,000 1,000,000 250,000 100,000 Park Dedication Fund 65,00065,000Pebble Park Improvements PR-005 3 210,000120,000 90,000Sunfish Lake Park Improvements PR-007 3 398,229206,829 191,400Lake Elmo Regional Trail PR-009 3 255,000105,000 150,000New Park Development PR-018 4 25,00025,000Dog Park PR-019 4 Park Dedication Fund Total 953,229290,000 150,000 296,829 191,400 25,000 Sewer Fund 50,00050,000Service Truck PW-043 1 295,000295,000Sewer Oversizing S-013 3 522,500522,500Old Village Sewer Extension Phase 7 S-017 3 35,00035,000Utility Truck W-022 3 Sewer Fund Total 902,500345,000 35,000 522,500 Storm Water Fund 15,00015,000Trac Hoe PW-044 2 40,00040,000Surface Water Management Plan (Comp Plan) update SW-004 3 Storm Water Fund Total 55,00040,000 15,000 Vehicle Replacement Fund 60,00060,000B 1 F-010 3 580,000580,000E1 Engine F-011 1 90,00090,000B 2 F-012 3 650,000650,000T2 Tender/Engine F-013 4 20,00020,000Boat and Trailer F-014 3 70,00070,000Tri-Deck Mower PR-014 3 130,000130,000One Ton Truck PR-015 3 35,50035,500Utility Vehicile/Trail Groomer PR-020 3 185,000185,000LoaderPW-004 2 110,000110,000TractorPW-006 2 30,00030,000PickupTruckPW-019 4 30,00030,000Pickup Truck PW-020 4 100,000100,000Service Truck PW-043 1 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Total20192020202120222023Source20242025202620272028 #Priority 30,00030,000Trac Hoe PW-044 2 265,000265,000Tandem Plow Truck PW-045 1 240,000240,000Dump Truck w/Plow PW-047 1 120,000120,000Mini Loader PW-048 2 245,000245,000Dump Truck with Plow PW-050 1 65,00065,000SkidloaderPW-054 3 36,00036,000Pickup w/plow PW-060 3 35,00035,000PickupPW-061 3 205,500205,500DumpTruck w/plow, sander & underbody PW-062 3 45,00045,000Pickup w/lift gate & plow PW-063 3 45,00045,000Pickup w/lift gate & plow PW-064 3 Vehicle Replacement Fund Total 3,422,000365,000 460,000 170,000 985,000 250,000 191,500 35,000 965,500 Water Fund 50,00050,000Service Truck PW-043 1 15,00015,000Trac Hoe PW-044 2 120,000120,000Pressure Reduction Valve W-004 3 120,000120,000Hammes Estates 12" bypass W-007 4 132,000132,000Village East Trunk Watermain W-008 2 800,000800,000Paint Water Tank at PW W-010 4 35,00035,000Well #4 Pump - Pull and Rebuild W-012 3 307,000188,000 119,000Watermain Oversizing W-013 3 50,00050,0002020 Street & Utility Improvements- Water W-017 3 50,00050,0002021 Street & Utility Improvements- Water W-018 3 50,00050,000SCADA Upgrade W-019 2 35,00035,000Utility Truck W-022 3 200,00050,000 50,000 50,000 50,000Water Meter Change Out W-023 1 300,000300,000Automated Radio Read System W-024 3 253,000253,000OV sewer extension Phase 7; water component W-026 3 132,000132,000Pressure Reduction Station- Connection to WT #3 W-027 3 100,000100,0002023 Street Projects-water component W-030 3 Water Fund Total 2,749,000408,000 367,000 135,000 400,000 1,285,000 119,000 35,000 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Total20192020202120222023Source20242025202620272028 #Priority 6,488,500 10,232,000 17,112,066 13,265,350 5,400,000 61,443,916GRAND TOTAL 1,910,500 1,535,000 1,535,000 2,465,500 1,500,000 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota PROJECTS & FUNDING SOURCES BY DEPARTMENT 2019 2023thru Total20192020202120222023DepartmentProject #Priority Admin/Finance Department AF-001 10,950,0001,250,000 4,475,000 5,225,000New City Hall, Fire Station, PW Improvements 2 Debt Service 1,250,000 4,475,000 5,225,000 10,950,000 10,950,0001,250,000 4,475,000 5,225,000Admin/Finance Department Total Fire Department F-004 425,000425,000Tender 1 1 Debt Service 425,000 425,000 F-007 245,500245,500SCBA Replacements 1 Debt Service 245,500 245,500 F-010 60,00060,000B 1 3 Vehicle Replacement Fund 60,000 60,000 F-011 580,000580,000E1 Engine 1 Vehicle Replacement Fund 580,000 580,000 F-017 60,00060,000Turnout Gear Replacements 1 General Fund 60,000 60,000 1,370,500670,500 60,000 640,000Fire Department Total Parks and Recreation PR-005 65,00065,000Pebble Park Improvements 3 Park Dedication Fund 65,000 65,000 PR-007 210,000120,000 90,000Sunfish Lake Park Improvements 3 Park Dedication Fund 120,000 90,000 210,000 PR-009 1,592,916827,316 765,600Lake Elmo Regional Trail 3 Grants/Donation 620,487 574,200 1,194,687 Park Dedication Fund 206,829 191,400 398,229 PR-014 70,00070,000Tri-Deck Mower 3 Vehicle Replacement Fund 70,000 70,000 PR-015 130,000130,000One Ton Truck 3 Vehicle Replacement Fund 130,000 130,000 PR-017 1,000,0001,000,000New or Refurbished Ballfields 1 Grants/Donation 1,000,000 1,000,000 PR-018 255,000105,000 150,000New Park Development 4 Park Dedication Fund 105,000 150,000 255,000 PR-019 25,00025,000Dog Park 4 Park Dedication Fund 25,000 25,000 3,347,916290,000 220,000 917,316 1,895,600 25,000Parks and Recreation Total Public Works Department PW-004 185,000185,000Loader2 Vehicle Replacement Fund 185,000 185,000 PW-006 110,000110,000Tractor2 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Total20192020202120222023DepartmentProject #Priority Vehicle Replacement Fund 110,000 110,000 PW-013 1,755,0001,755,0002019 Street Improvements 3 Debt Service 1,755,000 1,755,000 PW-019 30,00030,000PickupTruck4 Vehicle Replacement Fund 30,000 30,000 PW-026 1,305,0001,305,0002020 Street Improvements 3 Debt Service 1,305,000 1,305,000 PW-027 3,437,5003,437,5002021 Street Improvements 3 Debt Service 3,437,500 3,437,500 PW-029 500,000500,000CSAH19/Hudson Blvd Signal & Turn Lane 3 Municipal Sate Aid (MSA)500,000 500,000 PW-030 250,000250,000CSAH 15/30th Street Signal 3 Municipal Sate Aid (MSA)250,000 250,000 PW-034 950,000950,00015th Street North (MSA Street)3 Municipal Sate Aid (MSA)950,000 950,000 PW-035 500,000500,000UP RR Crossing - Village Parkway 2 Grants/Donation 500,000 500,000 PW-036 100,000100,000UP RR Crossing - Private Drive Closure 2 Debt Service 100,000 100,000 PW-037 250,000250,000UP RR Crossing: Klondike Ave 2 Debt Service 250,000 250,000 PW-038 2,187,5002,187,5002022 Street Improvements 3 Debt Service 2,187,500 2,187,500 PW-039 1,867,5001,867,5002023 Street Improvements 3 Debt Service 1,867,500 1,867,500 PW-043 200,000200,000Service Truck 1 Sewer Fund 50,000 50,000 Vehicle Replacement Fund 100,000 100,000 Water Fund 50,000 50,000 PW-044 60,00060,000Trac Hoe 2 Storm Water Fund 15,000 15,000 Vehicle Replacement Fund 30,000 30,000 Water Fund 15,000 15,000 PW-045 265,000265,000Tandem Plow Truck 1 Vehicle Replacement Fund 265,000 265,000 PW-047 240,000240,000Dump Truck w/Plow 1 Vehicle Replacement Fund 240,000 240,000 PW-048 120,000120,000Mini Loader 2 Vehicle Replacement Fund 120,000 120,000 PW-049 60,00060,000Asphalt Hot Box 4 General Fund 60,000 60,000 PW-050 245,000245,000Dump Truck with Plow 1 Vehicle Replacement Fund 245,000 245,000 PW-051 500,000500,000CSAH 14/CSAH 15 Realignment 3 Municipal Sate Aid (MSA)500,000 500,000 PW-052 800,000800,000Ideal Ave (CSAH 13) Phase 2 3 Debt Service 800,000 800,000 PW-053 00Ideal Ave (CSAH 13) CSAH 14 to CSAH 6 3 Debt Service 0 0 PW-054 65,00065,000Skidloader3 Vehicle Replacement Fund 65,000 65,000 PW-057 400,000400,000Manning Ave Phase 3 3 Debt Service 400,000 400,000 PW-058 2,000,0002,000,000TH 36/Manning Interchange 2 Debt Service 1,000,000 1,000,000 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Total20192020202120222023DepartmentProject #Priority Municipal Sate Aid (MSA)1,000,000 1,000,000 PW-059 780,00070,000 710,000Keats Ave/TH 36 Acceleration Lane 3 General Fund 70,000 70,000 Grants/Donation 710,000 710,000 19,162,5003,290,000 4,235,000 6,407,500 2,462,500 2,767,500Public Works Department Total Sewer Department S-003 250,000250,000Sunfish Lake Sewer Extension & Lift Station 3 Debt Service 250,000 250,000 S-005 885,500885,500Old Village Sewer Extension Phase 5 & 6 3 Debt Service 885,500 885,500 S-012 1,500,0001,500,000Section 36 Trunk Sewer Main 3 Grants/Donation 1,500,000 1,500,000 S-013 295,000295,000Sewer Oversizing 3 Sewer Fund 295,000 295,000 S-016 885,500885,500Old Village Sewer Extension Phase 5 & 6 3 Debt Service 885,500 885,500 S-017 522,500522,500Old Village Sewer Extension Phase 7 3 Sewer Fund 522,500 522,500 4,338,500545,000 2,385,500 885,500 522,500Sewer Department Total Storm Water Department SW-001 1,400,000600,000 800,000Phase 2 Regional Drainage Improvements 3 Debt Service 600,000 800,000 1,400,000 SW-002 500,000500,000Phase 3 Regional Drainage Improvements 3 Debt Service 500,000 500,000 SW-003 60,00060,000Kramer Lake Floodplain Study 3 Grants/Donation 60,000 60,000 SW-004 40,00040,000Surface Water Management Plan (Comp Plan) update 3 Storm Water Fund 40,000 40,000 2,000,00040,000 1,160,000 800,000Storm Water Department Total Water Department W-001 1,020,0001,020,0002019 Street Improvement Project - water component 3 Debt Service 1,020,000 1,020,000 W-004 120,000120,000Pressure Reduction Valve 3 Water Fund 120,000 120,000 W-005 596,750596,750OV Sewer Extension; Phase 5&6; water component 3 Debt Service 596,750 596,750 W-006 3,475,000275,000 3,200,000Elevated Storage Tank #3 1 Debt Service 275,000 3,200,000 3,475,000 W-007 120,000120,000Hammes Estates 12" bypass 4 Water Fund 120,000 120,000 W-008 132,000132,000Village East Trunk Watermain 2 Water Fund 132,000 132,000 W-010 800,000800,000Paint Water Tank at PW 4 Water Fund 800,000 800,000 W-013 188,000188,000Watermain Oversizing 3 Water Fund 188,000 188,000 W-014 2,100,0002,100,000Well & Pumphouse #5 1 Debt Service 2,100,000 2,100,000 W-017 725,000725,0002020 Street & Utility Improvements-Water 3 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Total20192020202120222023DepartmentProject #Priority Grants/Donation 675,000 675,000 Water Fund 50,000 50,000 W-018 50,00050,0002021 Street & Utility Improvements-Water 3 Water Fund 50,000 50,000 W-019 50,00050,000SCADA Upgrade 2 Water Fund 50,000 50,000 W-022 70,00070,000Utility Truck 3 Sewer Fund 35,000 35,000 Water Fund 35,000 35,000 W-023 200,00050,000 50,000 50,000 50,000Water Meter Change Out 1 Water Fund 50,000 50,000 50,000 50,000 200,000 W-024 300,000300,000Automated Radio Read System 3 Water Fund 300,000 300,000 W-025 596,750596,750OV sewer extension phase 6 & 5; water component 3 Debt Service 596,750 596,750 W-026 253,000253,000OV sewer extension Phase 7; water component 3 Water Fund 253,000 253,000 W-027 132,000132,000Pressure Reduction Station-Connection to WT #3 3 Water Fund 132,000 132,000 W-028 75,00075,000Blackford Water Ext 2 Grants/Donation 75,000 75,000 W-029 225,000225,00031st St Area Water Extension 2 Grants/Donation 225,000 225,000 W-030 100,000100,0002023 Street Projects-water component 3 Water Fund 100,000 100,000 11,328,5001,653,000 4,527,000 2,866,750 996,750 1,285,000Water Department Total GRAND TOTAL 52,497,9166,488,500 10,232,000 17,112,066 13,265,350 5,400,000 Thursday, November 29, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact City Administrator 2019 2023thru Department Admin/Finance Department Description New City Facilities 1. Space Needs Study in 2017 including fire station and public works needs 2. cost estimates from BKV Space Needs Study dated November 21, 2017 for public works improvements 3. cost estimates for new fire station/city hall from Leo A Dlay study April 4, 2018 ($10.2m) 4. Public Works Improvements to existing facility $250,000 in 2018 for larger salt shed $500,000 in 2020 for office addition $250,000 in 2021 for yard improvements 5. New City Hall/Fire Station 2020-2022 Project #AF-001 Priority 2 Very Important Justification Would allow all staff (except public works) to be at one site, community meeting rooms, updated council chambers. Locate single fire station in more central location with better access to main roads. Brookfield lease was $33k per year and increasing. Brookfield office builiding and land purchased in 2018 Lease expirations: 4- month to month with 60-90 day notice 1-annual 12/31/18 1-3/31/20 1-12/31/20 1-12/31/21 1-6/30/22 *relocation costs: personal propoerty moving costs and reestablishment costs Budget Impact/Other Borrowing split over multiple years. 50% of funds borrowed must be spent within 12 months. Debt payments to be split amongst General Fund (80%), Water (10%) and Sewer (10%) 2020: degisn and preconstruction costs of new city hall/fire station ($750,000); public works office addition ($500,000) 2021: council chambers and fire apparatus bay additions ($4,225,000) and public works yard impr ($250,000) 2022: remodel of Brookfield and repurchase from EDA ($5,225,000) costs are based off of 2019 build estimates and do not include construction inflation of 3-4% Useful Life 40 yearsProject Name New City Hall, Fire Station, PW Improvements Category Buildings Type Improvement Total Project Cost:$11,215,000 Status Active Total20192020202120222023Expenditures 750,000750,000Planning/Design 10,200,000500,000 4,475,000 5,225,000Construction/Maintenance 1,250,000 4,475,000 5,225,000 10,950,000Total Total20192020202120222023Funding Sources 10,950,0001,250,000 4,475,000 5,225,000Debt Service 1,250,000 4,475,000 5,225,000 10,950,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Fire Chief 2019 2023thru Department Fire Department Description Replacement of 1987 Tender that was refurbished in 2004. Project #F-004 Priority 1 Critical Justification End of Useful Life Priority for providing service in non-hydrant areas Budget Impact/Other None. Useful Life 20 yearsProject Name Tender 1 Category Vehicles Type Equipment Total Project Cost:$925,000 Status Active Total20192020202120222023Expenditures 425,000425,000Equip/Vehicles/Furnishings 425,000 425,000Total Total20192020202120222023Funding Sources 425,000425,000Debt Service 425,000 425,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Fire Chief 2019 2023thru Department Fire Department Description Replacement of Self Contained Breathing Apparatus (SCBA) 25, plus 2-RIT packs Repairs done in Sept 2014 to extend the life of the SCBA's by 5 years. Only option now is to replace. Project #F-007 Priority 1 Critical Justification End of Useful Life, NFPA requirement Budget Impact/Other Useful Life 15 yearsProject Name SCBA Replacements Category Equipment: Fire Equip Type Equipment Total Project Cost:$245,500 Status Active Total20192020202120222023Expenditures 245,500245,500Equip/Vehicles/Furnishings 245,500 245,500Total Total20192020202120222023Funding Sources 245,500245,500Debt Service 245,500 245,500Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Fire Chief 2019 2023thru Department Fire Department Description Replace 2001 B1 brush/grass rig=F350 w/markings and lighting Project #F-010 Priority 3 Important Justification End of Useful Life Replaces 2001 F-350 Budget Impact/Other Useful Life 15 yearsProject Name B 1 Category Vehicles Type Equipment Total Project Cost:$135,000 Status Active Total20192020202120222023Expenditures 60,00060,000Equip/Vehicles/Furnishings 60,000 60,000Total Total20192020202120222023Funding Sources 60,00060,000Vehicle Replacement Fund 60,000 60,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Fire Chief 2019 2023thru Department Fire Department Description Replacement of 1997 Engine that was refurbished in 2007 Project #F-011 Priority 1 Critical Justification End of Useful Life May not be needed if in one station, depending on staffing and pumping capacity Budget Impact/Other Useful Life 25 yearsProject Name E1 Engine Category Vehicles Type Equipment Total Project Cost:$580,000 Status Active Total20192020202120222023Expenditures 580,000580,000Equip/Vehicles/Furnishings 580,000 580,000Total Total20192020202120222023Funding Sources 580,000580,000Vehicle Replacement Fund 580,000 580,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Fire Chief 2019 2023thru Department Fire Department Description Replacement of 24 sets of turnout gear Project #F-017 Priority 1 Critical Justification End of useful life Budget Impact/Other Useful LifeProject Name Turn out Gear Replacements Category Equipment: Fire Equip Type Maintenance Total Project Cost:$60,000 Status Active Total20192020202120222023Expenditures 60,00060,000Equip/Vehicles/Furnishings 60,000 60,000Total Total20192020202120222023Funding Sources 60,00060,000General Fund 60,000 60,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact City Administrator 2019 2023thru Department Parks and Recreation Description Phase 1 Improvements were completed in 2016 which included a new shelter. Phase 2 (2019) Improvements would include paving the parking area, development of two volleyball courts and lighting and secuirty features. Resurcafing of tennis courts and basketball court. Cost estimates: Volleyball Courts estimate is $10,000 Lighting and Security Features: $15,000 Court resurfacing: $40,000 Project #PR-005 Priority 3 Important Justification Feedback from park user survey in 2013 Budget Impact/Other Useful LifeProject Name Pebble Park Improvements Category Park Improvements Type Improvement Total Project Cost:$65,000 Status Active Total20192020202120222023Expenditures 65,00065,000Construction/Maintenance 65,000 65,000Total Total20192020202120222023Funding Sources 65,00065,000Park Dedication Fund 65,000 65,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact City Administrator 2019 2023thru Department Parks and Recreation Description (2019) Development of 5 miles of mountain biking trails at $24,000 per mile per Trail Source (2021) Paving of trails Cost estimate: Improve trails to ADA standards in Area 2 (prairie area): $90,000 for 6 foot wide asphalt 1 mile trail Project #PR-007 Priority 3 Important Justification Explore Mt biking at direction of Council (10/17) ADA trails consistent with Development Guide for Sunfish Lake Park as approved by MN Land Trust Budget Impact/Other Useful LifeProject Name Sunfish Lake Park Improvements Category Park Improvements Type Improvement Total Project Cost:$210,000 Status Active Total20192020202120222023Expenditures 210,000120,000 90,000Construction/Maintenance 120,000 90,000 210,000Total Total20192020202120222023Funding Sources 210,000120,000 90,000Park Dedication Fund 120,000 90,000 210,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact City Administrator 2019 2023thru Department Parks and Recreation Description Regional east west trail through Lake Elmo Phase 1: ($827,316-construction only, no land Connect to existing Oakdale trail at Stillwater Blvd and Helmo/Ideal Ave Travel through Tablyn Park to Lake Elmo Park Reseerve (LEPR) Pass through LEPR-provide exit point to Sunfish Lake Park Continue down Hwy5/CSAH 14 righ tof way to Gorman's-connect to exisitng trail Phase 2: ($765,600-construction only, no land) Lake Elmo to Stillwater Senior High Project #PR-009 Priority 3 Important Justification Trail would address the following community needs: -Deliver students safely to school -Bring people to our downtown -Bring people to our parks -Provide safe recreation -Trail Diversity-Provide feel of Lake Elmo -Omit need to bike down Hwy 5/CSAH 14 -Compatibility with public grant opportunities -Compatibility with private funding opportunities Feasibility of land acquisition Budget Impact/Other Additional trails to maintain-labor and materials Useful LifeProject Name Lake Elmo Regional Tra il Category Park Improvements Type Improvement Total Project Cost:$1,592,916 Status Active Total20192020202120222023Expenditures 1,592,916827,316 765,600Construction/Maintenance 827,316 765,600 1,592,916Total Total20192020202120222023Funding Sources 1,194,687620,487 574,200Grants/Donation 398,229206,829 191,400Park Dedication Fund 827,316 765,600 1,592,916Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Parks and Recreation Description Tri-Deck 10ft mower replaces 2002 model Project #PR-014 Priority 3 Important Justification End of Useful Life Budget Impact/Other lease options available Useful LifeProject Name Tri-Deck Mower Category Vehicles Type Equipment Total Project Cost:$70,000 Status Active Total20192020202120222023Expenditures 70,00070,000Equip/Vehicles/Furnishings 70,000 70,000Total Total20192020202120222023Funding Sources 70,00070,000Vehicle Replacement Fund 70,000 70,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Parks and Recreation Description One ton hook truck replaces 2009 vehicle. Truck will have interchangeable boxes and flat beds for multiple uses. Project #PR-015 Priority 3 Important Justification End of Useful life Budget Impact/Other Useful LifeProject Name One Ton Tru ck Category Vehicles Type Equipment Total Project Cost:$130,000 Status Active Total20192020202120222023Expenditures 130,000130,000Equip/Vehicles/Furnishings 130,000 130,000Total Total20192020202120222023Funding Sources 130,000130,000Vehicle Replacement Fund 130,000 130,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact City Administrator 2019 2023thru Department Parks and Recreation Description New ballfields to be constructed or refurbished after Tartan ball fields are no longer used by the public Project #PR-017 Priority 1 Critical Justification Replacement of some of the fields at Tartan Park lost to development of Royal Oaks Golf Course Community Budget Impact/Other Funding to be provided from developer in development agreement with Royal Golf. Funds to be used for acquisition of land, if necessary, and builidngor refurbishing of (a) new ballfield(s). Useful Life 40 yearsProject Name New or Refurbis hed Ballfields Category Park Improvements Type Improvement Total Project Cost:$1,000,000 Status Active Total20192020202120222023Expenditures 1,000,0001,000,000Construction/Maintenance 1,000,000 1,000,000Total Total20192020202120222023Funding Sources 1,000,0001,000,000Grants/Donation 1,000,000 1,000,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact City Administrator 2019 2023thru Department Parks and Recreation Description New park to be developed in the Wildflower/Village Preserve area in 2019 and in Inwood in 2020 Project #PR-018 Priority 4 Less Important Justification Areas identified during development as a park search area to provide recreational opportunities to new residents. Budget Impact/Other Useful Life 40 yearsProject Name New Park Development Category Park Improvements Type Improvement Total Project Cost:$255,000 Status Active Total20192020202120222023Expenditures 255,000105,000 150,000Construction/Maintenance 105,000 150,000 255,000Total Total20192020202120222023Funding Sources 255,000105,000 150,000Park Dedication Fund 105,000 150,000 255,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Parks and Recreation Description Parks commission recommended the search and planning for a dog park somewhere near the denser developments Improvements would be minimal such as fencing Project #PR-019 Priority 4 Less Important Justification Residents on small lots in denser developments need a place to take their dogs for exercise. By providing a dog park those who let their dogs run off leash in other parks can be redirected Budget Impact/Other Useful Life 25 yearsProject Name Dog Park Category Park Improvements Type Improvement Total Project Cost:$25,000 Status New Recommendation Total20192020202120222023Expenditures 25,00025,000Construction/Maintenance 25,000 25,000Total Total20192020202120222023Funding Sources 25,00025,000Park Dedication Fund 25,000 25,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description Replace 1999 loader Project #PW-004 Priority 2 Very Important Justification End of Useful Life Budget Impact/Other Useful Life 15 yearsProject Name Loader Category Vehicles Type Equipment Total Project Cost:$185,000 Status Active Total20192020202120222023Expenditures 185,000185,000Equip/Vehicles/Furnishings 185,000 185,000Total Total20192020202120222023Funding Sources 185,000185,000Vehicle Replacement Fund 185,000 185,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description Replace 2004 Tractor Cost include all ditch and mowing attachments Additional cost for snowblower ($30k included in total) Project #PW-006 Priority 2 Very Important Justification End of Useful Life Budget Impact/Other Useful Life 15 yearsProject Name Tractor Category Vehicles Type Equipment Total Project Cost:$110,000 Status Active Total20192020202120222023Expenditures 110,000110,000Equip/Vehicles/Furnishings 110,000 110,000Total Total20192020202120222023Funding Sources 110,000110,000Vehicle Replacement Fund 110,000 110,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description 36th, 37th St, 38th, 39th, Innsdale, Irwin Project #PW-013 Priority 3 Important Justification Annual street impvovements per Engineering program/recommendation Budget Impact/Other $526,500 assessment revenue Useful Life 25 yearsProject Name 2019 Street Improvements Category Street Construction Type Improvement Total Project Cost:$1,755,000 Status Active Total20192020202120222023Expenditures 1,755,0001,755,000Construction/Maintenance 1,755,000 1,755,000Total Total20192020202120222023Funding Sources 1,755,0001,755,000Debt Service 1,755,000 1,755,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description Replacement for 2012 F250 End of usefull life (7 years) Project #PW-019 Priority 4 Less Important Justification Replacement for 2012 F250 End of useful life Budget Impact/Other Useful Life 10 yearsProject Name PickupTruck Category Vehicles Type Equipment Total Project Cost:$30,000 Status Active Total20192020202120222023Expenditures 30,00030,000Equip/Vehicles/Furnishings 30,000 30,000Total Total20192020202120222023Funding Sources 30,00030,000Vehicle Replacement Fund 30,000 30,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description Reconstruction of roads in Heritage Farms, Stonegate 2nd Project #PW-026 Priority 3 Important Justification Per pavement management plan reviewed by Engineer and Public Works Director Budget Impact/Other $391,500 assessment revenue Useful Life 25 yearsProject Name 2020 Street Improvements Category Street Reconstruction Type Improvement Total Project Cost:$1,305,000 Status Active Total20192020202120222023Expenditures 1,305,0001,305,000Construction/Maintenance 1,305,000 1,305,000Total Total20192020202120222023Funding Sources 1,305,0001,305,000Debt Service 1,305,000 1,305,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description $2,200,000 Fields of St. Croix 2, Tamarack Farms & Hamlet on Sunfish Lake Street Improvements. $1,237,500 for Ov Phase 5 & 6 (completed in 2 years) Project #PW-027 Priority 3 Important Justification Per pavement management plan reviewed by Engineer and Public Works Director Budget Impact/Other $660,000 assessment revenue Useful Life 25 yearsProject Name 2021 Street Improvements Category Street Reconstruction Type Improvement Total Project Cost:$3,437,500 Status Active Total20192020202120222023Expenditures 3,437,5003,437,500Construction/Maintenance 3,437,500 3,437,500Total Total20192020202120222023Funding Sources 3,437,5003,437,500Debt Service 3,437,500 3,437,500Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description CSAH 19/Hudson Blvd Signal and Turn Lane Improvements Project #PW-029 Priority 3 Important Justification Traffic levels warrant a stop light per study completed by Washington County Budget Impact/Other Useful Life 25 yearsProject Name CSAH19/Hudson Blvd Signal & Turn Lane Category Street Reconstruction Type Improvement Total Project Cost:$500,000 Status Active Total20192020202120222023Expenditures 500,000500,000Construction/Maintenance 500,000 500,000Total Total20192020202120222023Funding Sources 500,000500,000Municipal Sate Aid (MSA) 500,000 500,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description CSAH 15/30th Street signal improvements. May be stand alone project or with CSAH 15 Phase 3 Project #PW-030 Priority 3 Important Justification Improvement needed due to increase of traffic Washington County study Budget Impact/Other Useful Life 25 yearsProject Name CSAH 15/30th Stre et Signal Category Street Construction Type Maintenance Total Project Cost:$250,000 Status Active Total20192020202120222023Expenditures 250,000250,000Construction/Maintenance 250,000 250,000Total Total20192020202120222023Funding Sources 250,000250,000Municipal Sate Aid (MSA) 250,000 250,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description 15th Street reconstruction Project #PW-034 Priority 3 Important Justification Significant patching made in 2018 to extend road life a couple years. Recon needed per pavement management plan reviewed by Engineer and Public Works Director Budget Impact/Other Useful Life 25 yearsProject Name 15th Street North (MSA Street)Category Street Reconstruction Type Improvement Total Project Cost:$950,000 Status Active Total20192020202120222023Expenditures 950,000950,000Construction/Maintenance 950,000 950,000Total Total20192020202120222023Funding Sources 950,000950,000Municipal Sate Aid (MSA) 950,000 950,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description UP RR Crossing - Village Parkway Project #PW-035 Priority 2 Very Important Justification To allow connectivity between developing neighborhoods north and south of the tracks Budget Impact/Other Useful Life 40 yearsProject Name UP RR Crossing - Village Parkway Category Street Construction Type Improvement Total Project Cost:$500,000 Status Active Total20192020202120222023Expenditures 500,000500,000Construction/Maintenance 500,000 500,000Total Total20192020202120222023Funding Sources 500,000500,000Grants/Donation 500,000 500,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description UP RR Crossing - Private driveway closure required for Village Parkway Crossing Project #PW-036 Priority 2 Very Important Justification Railroad requirement in order to get new crossing at Village Parkway Budget Impact/Other Useful Life 40 yearsProject Name UP RR Crossing - Private Drive Closure Category Unassigned Type Improvement Total Project Cost:$100,000 Status Active Total20192020202120222023Expenditures 100,000100,000Construction/Maintenance 100,000 100,000Total Total20192020202120222023Funding Sources 100,000100,000Debt Service 100,000 100,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description UP RR Crossing - Klondike - upgraded crossing to inlcude light and gates Project #PW-037 Priority 2 Very Important Justification Railroad requirement in order to build new crossing at Village Parkway Budget Impact/Other Useful Life 40 yearsProject Name UP RR Crossing: Klondike Ave Category Street Construction Type Unassigned Total Project Cost:$250,000 Status Active Total20192020202120222023Expenditures 250,000250,000Construction/Maintenance 250,000 250,000Total Total20192020202120222023Funding Sources 250,000250,000Debt Service 250,000 250,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description Annual Street Improvements- Fields of St Croix and Irish Court: $950,000 And $1,237,500 for OV 5 & 6 (Over 2 years) Project #PW-038 Priority 3 Important Justification Annual street improvements per Engineering recommendation Budget Impact/Other $285,000 assessment revenue Useful Life 25 yearsProject Name 2022 Street Improvements Category Street Reconstruction Type Improvement Total Project Cost:$2,187,500 Status Active Total20192020202120222023Expenditures 2,187,5002,187,500Construction/Maintenance 2,187,500 2,187,500Total Total20192020202120222023Funding Sources 2,187,5002,187,500Debt Service 2,187,500 2,187,500Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description Annual Street Imrpovements $1.4 million-Tana Ridge, Parkview Estates, Beaut Crest $467,500-Old Village Phase 7 (Legion Ave N) Project #PW-039 Priority 3 Important Justification Annual street improvements per Engineering recommendation Budget Impact/Other $420,000 assessment revenue Useful Life 25 yearsProject Name 2023 Street Improvements Category Street Reconstruction Type Improvement Total Project Cost:$1,867,500 Status Active Total20192020202120222023Expenditures 1,867,5001,867,500Construction/Maintenance 1,867,500 1,867,500Total Total20192020202120222023Funding Sources 1,867,5001,867,500Debt Service 1,867,500 1,867,500Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description truck will be multi-function with boom for tree trimming and other high work, crane for pulling lift station pumps, air compressor and tools for street sign work, line of tools and equipment to make fleet field repairs Project #PW-043 Priority 1 Critical Justification New vehicle to improve efficiencies in dept due to multiple functions Budget Impact/Other $200,000 total cost split eqaully amongst water (W-020), sewer (S-014), streets and parks (PR-012) Useful LifeProject Name Service Truck Category Vehicles Type Equipment Total Project Cost:$200,000 Status Active Total20192020202120222023Expenditures 200,000200,000Equip/Vehicles/Furnishings 200,000 200,000Total Total20192020202120222023Funding Sources 50,00050,000Sewer Fund 100,000100,000Vehicle Replacement Fund 50,00050,000Water Fund 200,000 200,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description Replace 2006 Case Backhoe with a more manuverable unit. Project #PW-044 Priority 2 Very Important Justification End of Useful Life Budget Impact/Other $60,000 total cost split equally amongst water (W-021), stormwater (SW-006), streets and parks (PR-013) Useful LifeProject Name Trac Hoe Category Vehicles Type Equipment Total Project Cost:$60,000 Status Active Total20192020202120222023Expenditures 60,00060,000Equip/Vehicles/Furnishings 60,000 60,000Total Total20192020202120222023Funding Sources 15,00015,000Storm Water Fund 30,00030,000Vehicle Replacement Fund 15,00015,000Water Fund 60,000 60,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description Plow will replace a 2000 model year that has mech problems due to a past accident. A larger truck is needed due to growth and increased traffic on 5th St/Hudson Blvd. Will also be utillized in larger OP developments in the north side of city. Larger truck of this size is cabable of carrying more salt so it can stay on routes longer w/out returning to refill. Project #PW-045 Priority 1 Critical Justification End of Useful life and increase in lane miles Budget Impact/Other Useful LifeProject Name Tandem Plow Truck Category Vehicles Type Equipment Total Project Cost:$265,000 Status Active Total20192020202120222023Expenditures 265,000265,000Equip/Vehicles/Furnishings 265,000 265,000Total Total20192020202120222023Funding Sources 265,000265,000Vehicle Replacement Fund 265,000 265,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description Single Axel plow truck to replace 1998 model Project #PW-047 Priority 1 Critical Justification End of Useful Life Budget Impact/Other Useful LifeProject Name Dump Tru ck w/Plow Category Vehicles Type Equipment Total Project Cost:$240,000 Status Active Total20192020202120222023Expenditures 240,000240,000Equip/Vehicles/Furnishings 240,000 240,000Total Total20192020202120222023Funding Sources 240,000240,000Vehicle Replacement Fund 240,000 240,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description Mini loader to replace 2006 Case Back Hoe with a more manuverable unit. Will be outfitted with a plow for cul de sacs and other narrow streets. Project #PW-048 Priority 2 Very Important Justification End of Useful Life Budget Impact/Other Useful LifeProject Name Mini Loader Category Equipment: PW Equip Type Equipment Total Project Cost:$120,000 Status Active Total20192020202120222023Expenditures 120,000120,000Equip/Vehicles/Furnishings 120,000 120,000Total Total20192020202120222023Funding Sources 120,000120,000Vehicle Replacement Fund 120,000 120,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description Slide in unit for dump truck. Will replace a trailer hot box and utilize a single axel dump truck during the summer months Project #PW-049 Priority 4 Less Important Justification End of Useful Life Budget Impact/Other Useful LifeProject Name Asphalt Hot Box Category Equipment: PW Equip Type Equipment Total Project Cost:$60,000 Status Active Total20192020202120222023Expenditures 60,00060,000Equip/Vehicles/Furnishings 60,000 60,000Total Total20192020202120222023Funding Sources 60,00060,000General Fund 60,000 60,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description Replace 2006 model Project #PW-050 Priority 1 Critical Justification End of Useful Life Budget Impact/Other Useful LifeProject Name Dump Tru ck with Plow Category Vehicles Type Equipment Total Project Cost:$245,000 Status Active Total20192020202120222023Expenditures 245,000245,000Equip/Vehicles/Furnishings 245,000 245,000Total Total20192020202120222023Funding Sources 245,000245,000Vehicle Replacement Fund 245,000 245,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description Realignment of CSAH 15 (Manning Ave) and CSAH 14 (Stilwater Blvd) Project #PW-051 Priority 3 Important Justification County led project to improve traffic flow south on Manning Ave Budget Impact/Other Construction scheduled for 2018, payment request for 2019 when more MSA funds available Useful Life 25 yearsProject Name CSAH 14/CSAH 15 Realignment Category Street Construction Type Improvement Total Project Cost:$500,000 Status Active Total20192020202120222023Expenditures 500,000500,000Construction/Maintenance 500,000 500,000Total Total20192020202120222023Funding Sources 500,000500,000Municipal Sate Aid (MSA) 500,000 500,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description Cooperatvie project between Washington County, City of Oakdale and City of Lake Elmo Improvements to CSAH 13 from CSAH 14 to 44th St Project #PW-052 Priority 3 Important Justification Need determined by Washington County New development in Oakdale will increase traffic in area Budget Impact/Other No Cost Estimates available from County at this time 30% assessment to residential properties and public works building Useful Life 20 yearsProject Name Ideal Ave (CSAH 13) Phase 2 Category Street Reconstruction Type Improvement Total Project Cost:$800,000 Status New Recommendation Total20192020202120222023Expenditures 800,000800,000Construction/Maintenance 800,000 800,000Total Total20192020202120222023Funding Sources 800,000800,000Debt Service 800,000 800,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description Cooperative project between Washington County, City of Oakdale and City of Lake Elmo Project #PW-053 Priority 3 Important Justification Need determined by Washington County Budget Impact/Other No cost estimates available at this time One Ag property owned by 3M Useful Life 20 yearsProject Name Ideal Ave (CSAH 13) CSAH 14 to CSAH 6 Category Street Reconstruction Type Improvement Total Project Cost:$0 Status New Recommendation Total20192020202120222023Expenditures 00Construction/Maintenance 0 0Total Total20192020202120222023Funding Sources 00Debt Service 0 0Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Public Works Department Description Additional skidloader to be used to mow park trails and asphalt in the summer. During the winter it can be used to aid in snow removal at city parking lots and possibly on park trails. Project #PW-054 Priority 3 Important Justification additional skidloader needed due to growth in streets and parks Budget Impact/Other Useful LifeProject Name Skidloader Category Equipment: PW Equip Type Equipment Total Project Cost:$65,000 Status New Recommendation Total20192020202120222023Expenditures 65,00065,000Equip/Vehicles/Furnishings 65,000 65,000Total Total20192020202120222023Funding Sources 65,00065,000Vehicle Replacement Fund 65,000 65,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description CSAH 15 from CSAH 14 to CSAH 10 Project #PW-057 Priority 3 Important Justification Need deterined by Washington County Increased traffic due to growth in the area Budget Impact/Other No cost estimates from Wash Co 30% assessment to residential properties Trail could come from park dedication funds Useful Life 25 yearsProject Name Manning Ave Phase 3 Category Street Reconstruction Type Improvement Total Project Cost:$400,000 Status New Recommendation Total20192020202120222023Expenditures 400,000400,000Construction/Maintenance 400,000 400,000Total Total20192020202120222023Funding Sources 400,000400,000Debt Service 400,000 400,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description New Interchange to replace stop lights at TH 36 and Manning Project #PW-058 Priority 2 Very Important Justification Cooperative project with MNDOT, Washington County, Stillwater, Grant, Oak Park Heights and Stillwater Township. Increased traffic on TH 36 Fatality at intersection in 2013 Budget Impact/Other No cost estimates available Cost share between Wash Co, Mn DOT, Lake Elmo, Grant, Stillwater, and Stillwater Twp Useful Life 25 yearsProject Name TH 36/Manni ng Interchange Category Street Construction Type Improvement Total Project Cost:$2,000,000 Status New Recommendation Total20192020202120222023Expenditures 2,000,0002,000,000Construction/Maintenance 2,000,000 2,000,000Total Total20192020202120222023Funding Sources 1,000,0001,000,000Debt Service 1,000,0001,000,000Municipal Sate Aid (MSA) 2,000,000 2,000,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Public Works Department Description Acceleration lane added to TH 36 at Keats Ave to go westbound on TH 36 Project #PW-059 Priority 3 Important Justification Multiple requests from community members, particularly those leaving services at Rock Point Church Budget Impact/Other Predesign engineering costs required to apply for grant for construction costs from MNDOT Useful Life 40 yearsProject Name Keats Ave/TH 36 Acceleration Lane Category Street Construction Type Improvement Total Project Cost:$780,000 Status New Recommendation Total20192020202120222023Expenditures 70,00070,000Planning/Design 710,000710,000Construction/Maintenance 70,000 710,000 780,000Total Total20192020202120222023Funding Sources 70,00070,000General Fund 710,000710,000Grants/Donation 70,000 710,000 780,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Sewer Department Description Sewer Extension to Sunfish Lake Park Project #S-003 Priority 3 Important Justification Per 2016 MPCA agreement 100% assessed Budget Impact/Other Useful Life 40 yearsProject Name Sunfish Lake Sewer Extension & Lift Station Category Wastewater Type Improvement Total Project Cost:$250,000 Status Active Total20192020202120222023Expenditures 250,000250,000Construction/Maintenance 250,000 250,000Total Total20192020202120222023Funding Sources 250,000250,000Debt Service 250,000 250,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Sewer Department Description Sewer extension in the Old Village Phases 5 & 6 (over 2 years) OV 5: 33rd, Kraft , Lampert, 32nd, Langley OV 6: Upper 33rd, 34th, 35th, 36th Properties just south of railroad track would only be completed if easements granted to reach properties Project #S-005 Priority 3 Important Justification Met Coucnil requirement to extend sewer Failing septic systems 100% Assessed Budget Impact/Other Useful Life 40 yearsProject Name Old Village Sewer Extension Phase 5 & 6 Category Wastewater Type Improvement Total Project Cost:$885,500 Status Active Total20192020202120222023Expenditures 885,500885,500Construction/Maintenance 885,500 885,500Total Total20192020202120222023Funding Sources 885,500885,500Debt Service 885,500 885,500Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Sewer Department Description Section 36 Trunk Sewer Main (Cimarron/Oakland Jr High) Project #S-012 Priority 3 Important Justification Section 36 Trunk Sewer Main to Cimarron and Oakland Jr. High Development driven from Hudson Blvd to the north Budget Impact/Other Developer paid except for oversizing costs possibly Useful Life 40 yearsProject Name Section 36 Trunk Sewer Main Category Wastewater Type Improvement Total Project Cost:$1,500,000 Status Active Total20192020202120222023Expenditures 1,500,0001,500,000Construction/Maintenance 1,500,000 1,500,000Total Total20192020202120222023Funding Sources 1,500,0001,500,000Grants/Donation 1,500,000 1,500,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Sewer Department Description Sewer Oversizing Project #S-013 Priority 3 Important Justification Sewer oversizing based on developer pace and phasing Budget Impact/Other Useful Life 40 yearsProject Name Sewer Oversizing Category Wastewater Type Improvement Total Project Cost:$476,500 Status Active Total20192020202120222023Expenditures 295,000295,000Construction/Maintenance 295,000 295,000Total Total20192020202120222023Funding Sources 295,000295,000Sewer Fund 295,000 295,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Sewer Department Description Sewer extension in the Old Village Phases 5 & 6 (over 2 years) OV 5: 33rd, Kraft , Lampert, 32nd, Langley OV 6: Upper 33rd, 34th, 35th, 36th Properties just south of railroad track would only be completed if easements granted to reach properties Project #S-016 Priority 3 Important Justification Met Coucnil requirement to extend sewer Failing septic systems 100% Assessed Budget Impact/Other Useful LifeProject Name Old Village Sewer Extension Phase 5 & 6 Category Wastewater Type Improvement Total Project Cost:$885,500 Status Active Total20192020202120222023Expenditures 885,500885,500Construction/Maintenance 885,500 885,500Total Total20192020202120222023Funding Sources 885,500885,500Debt Service 885,500 885,500Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Sewer Department Description Legion Ave N Project #S-017 Priority 3 Important Justification Met Coucnil requirement to extend sewer Failing septic systems 100% Assessed Budget Impact/Other Useful LifeProject Name Old Village Sewer Extension Phase 7 Category Wastewater Type Improvement Total Project Cost:$522,500 Status Active Total20192020202120222023Expenditures 522,500522,500Construction/Maintenance 522,500 522,500Total Total20192020202120222023Funding Sources 522,500522,500Sewer Fund 522,500 522,500Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Storm Water Department Description Land acquistion (Schiltgen) and/or possible diversion to Sunfish Lake Park Project #SW-001 Priority 3 Important Justification 2nd Phase to improving the regional drainage issues timing dependent upon development Budget Impact/Other Useful Life 40 yearsProject Name Phase 2 Regional Drainage Improvements Category Storm Sewer/Drainage Type Improvement Total Project Cost:$1,400,000 Status Active Total20192020202120222023Expenditures 600,000600,000Land Acquisition 800,000800,000Construction/Maintenance 600,000 800,000 1,400,000Total Total20192020202120222023Funding Sources 1,400,000600,000 800,000Debt Service 600,000 800,000 1,400,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Storm Water Department Description Phase 3 of Regional Drainage Improvements (VFW Park) Project #SW-002 Priority 3 Important Justification 3rd Phase of Regional Drainage Improvements (VFW Park) Budget Impact/Other Useful Life 40 yearsProject Name Phase 3 Regional Drainage Improvements Category Storm Sewer/Drainage Type Improvement Total Project Cost:$500,000 Status Active Total20192020202120222023Expenditures 500,000500,000Construction/Maintenance 500,000 500,000Total Total20192020202120222023Funding Sources 500,000500,000Debt Service 500,000 500,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact 2019 2023thru Department Storm Water Department Description Kramer Lake Floodplain Study Project #SW-003 Priority 3 Important Justification Required for I94 Phase 3 area development Budget Impact/Other Funding to come from developer or included as watershed study Useful Life 40 yearsProject Name Kramer Lake F loodplain Study Category Unassigned Type Improvement Total Project Cost:$60,000 Status Active Total20192020202120222023Expenditures 60,00060,000Planning/Design 60,000 60,000Total Total20192020202120222023Funding Sources 60,00060,000Grants/Donation 60,000 60,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Storm Water Department Description Surface Water Management Plan (Comp Plan) update Project #SW-004 Priority 3 Important Justification Part of the Comprehensive Comp Plan Update Requirement Budget Impact/Other Useful Life 10 yearsProject Name Surface Water Management Plan (Comp Plan) update Category Storm Sewer/Drainage Type Improvement Total Project Cost:$40,000 Status Active Total20192020202120222023Expenditures 40,00040,000Planning/Design 40,000 40,000Total Total20192020202120222023Funding Sources 40,00040,000Storm Water Fund 40,000 40,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Water component of 2019 Street Improvement Projects Project #W-001 Priority 3 Important Justification Need to upgrade the water services as street improvments are done Budget Impact/Other Additional utility and maintenance costs will be realized. Useful Life 40 yearsProject Name 2019 Street Improvement Project - water component Category Water Type Improvement Total Project Cost:$1,020,000 Status Active Total20192020202120222023Expenditures 1,020,0001,020,000Construction/Maintenance 1,020,000 1,020,000Total Total20192020202120222023Funding Sources 1,020,0001,020,000Debt Service 1,020,000 1,020,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Pressure reduction station-12" Tower #3 Project #W-004 Priority 3 Important Justification Necessary to control pressures due to the city having multiple pressure zones in the water system Budget Impact/Other None. Useful Life 40 yearsProject Name Pressure Reduction Valve Category Water Type Improvement Total Project Cost:$120,000 Status Active Total20192020202120222023Expenditures 120,000120,000Construction/Maintenance 120,000 120,000Total Total20192020202120222023Funding Sources 120,000120,000Water Fund 120,000 120,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Replace waterman in Old Village phase 5; Upper 33rd, Lower 33r. 34/36th St. W OV Phase 5 and 6 done over 2 years Project #W-005 Priority 3 Important Justification Watermain past useful life Replace when street already dug up for sewer to be most efficient Budget Impact/Other 100% covered by water fund Useful Life 40 yearsProject Name OV Sewer Extension; Phase 5&6; water component Category Water Type Improvement Total Project Cost:$596,750 Status Active Total20192020202120222023Expenditures 596,750596,750Construction/Maintenance 596,750 596,750Total Total20192020202120222023Funding Sources 596,750596,750Debt Service 596,750 596,750Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Water Tower #3 Project #W-006 Priority 1 Critical Justification needed for development in Phase 2 400 RECs available before needed Can be located in either Phase 2 or 3, the closer to Lake Elmo Ave the better Budget Impact/Other Useful Life 40 yearsProject Name Elevated Storage Tank #3 Category Water Type Equipment Total Project Cost:$3,475,000 Status Active Total20192020202120222023Expenditures 275,000275,000Land Acquisition 3,200,0003,200,000Construction/Maintenance 275,000 3,200,000 3,475,000Total Total20192020202120222023Funding Sources 3,475,000275,000 3,200,000Debt Service 275,000 3,200,000 3,475,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description 12" water main bypass in Hammes Project #W-007 Priority 4 Less Important Justification Needed to reduce water pressure and make flows Contingent upon whether a developer comes forward on the project Budget Impact/Other Useful Life 40 yearsProject Name Hammes Estates 12" b ypass Category Water Type Improvement Total Project Cost:$120,000 Status Active Total20192020202120222023Expenditures 120,000120,000Construction/Maintenance 120,000 120,000Total Total20192020202120222023Funding Sources 120,000120,000Water Fund 120,000 120,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description 12" water main bypass Project #W-008 Priority 2 Very Important Justification need to reduce pressure and accommodate water flows Budget Impact/Other Useful Life 40 yearsProject Name Village East Trunk Watermain Category Water Type Improvement Total Project Cost:$132,000 Status Active Total20192020202120222023Expenditures 132,000132,000Construction/Maintenance 132,000 132,000Total Total20192020202120222023Funding Sources 132,000132,000Water Fund 132,000 132,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description Project #W-010 Priority 4 Less Important Justification Recommended by TKDA Utility study in 2016 Regular maintenance of water tank Budget Impact/Other Useful Life 25 yearsProject Name Paint Water Tan k at PW Category Water Type Equipment Total Project Cost:$800,000 Status Active Total20192020202120222023Expenditures 800,000800,000Equip/Vehicles/Furnishings 800,000 800,000Total Total20192020202120222023Funding Sources 800,000800,000Water Fund 800,000 800,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Oversizing cost of watermain pipe installed by developers. Project #W-013 Priority 3 Important Justification Ensures all pipe in the City will have flow capacity necessary for water system Budget Impact/Other Useful Life 40 yearsProject Name Watermain Oversizing Category Water Type Improvement Total Project Cost:$613,000 Status Active Total20192020202120222023Expenditures 188,000188,000Construction/Maintenance 188,000 188,000Total Total20192020202120222023Funding Sources 188,000188,000Water Fund 188,000 188,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Well and Pumphouse #5 Project #W-014 Priority 1 Critical Justification A 5th well and pumphouse will be necessary when the City water system reaches a population of 10,000 or sooner if well#1 taken offline Budget Impact/Other Useful Life 40 yearsProject Name Well & Pumphouse #5 Category Water Type Equipment Total Project Cost:$2,100,000 Status Active Total20192020202120222023Expenditures 2,100,0002,100,000Construction/Maintenance 2,100,000 2,100,000Total Total20192020202120222023Funding Sources 2,100,0002,100,000Debt Service 2,100,000 2,100,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description 2020 street improvement project - water component Hertitage Farms (existing water) and Stonegate 2nd (new water) Project #W-017 Priority 3 Important Justification improvements to existing watermain in Heritage farms $50,000 extension of water to Stonegate 2nd due to PFCs $675,000 Budget Impact/Other funding for Stonegate 2nd water component subject to city receving 3M settlement funds from the state Useful Life 40 yearsProject Name 2020 Street & Utility Improvements-Water Category Water Type Improvement Total Project Cost:$725,000 Status Active Total20192020202120222023Expenditures 725,000725,000Construction/Maintenance 725,000 725,000Total Total20192020202120222023Funding Sources 675,000675,000Grants/Donation 50,00050,000Water Fund 725,000 725,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description 2021 Street & Utility Improvements-water component Project #W-018 Priority 3 Important Justification City needs to upgrade water infrastructure when doing street improvement projects Fields of St. Croix 2 and Tamarack Farms Budget Impact/Other Useful Life 40 yearsProject Name 2021 Street & Utility Improvements-Water Category Water Type Improvement Total Project Cost:$50,000 Status Active Total20192020202120222023Expenditures 50,00050,000Construction/Maintenance 50,000 50,000Total Total20192020202120222023Funding Sources 50,00050,000Water Fund 50,000 50,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Upgrade current water system SCADA Project #W-019 Priority 2 Very Important Justification Current 2008 system useful life through 2023; however upgrades would provide critical functionality improvements Budget Impact/Other Useful Life 15 yearsProject Name SCADA Upgrade Category Water Type Equipment Total Project Cost:$50,000 Status Active Total20192020202120222023Expenditures 50,00050,000Equip/Vehicles/Furnishings 50,000 50,000Total Total20192020202120222023Funding Sources 50,00050,000Water Fund 50,000 50,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description Replaces current 2007 vehicle Project #W-022 Priority 3 Important Justification End of Useful Life Budget Impact/Other $70,000 total cost shared equally amongst water and sewer (S-015) Useful LifeProject Name Utility Truck Category Vehicles Type Equipment Total Project Cost:$70,000 Status Active Total20192020202120222023Expenditures 70,00070,000Equip/Vehicles/Furnishings 70,000 70,000Total Total20192020202120222023Funding Sources 35,00035,000Sewer Fund 35,00035,000Water Fund 70,000 70,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description Replace 200 obsolete Sensus and Neptune meters each year with new Sensus 1 pro meters Project #W-023 Priority 1 Critical Justification Old meters not working properly leads to the need to estimate usage therefore billing process takes more staff time Budget Impact/Other Useful Life 15 yearsProject Name Water Meter Cha nge Out Category Water Type Improvement Total Project Cost:$247,000 Status Active Total20192020202120222023Expenditures 200,00050,000 50,000 50,000 50,000Equip/Vehicles/Furnishings 50,000 50,000 50,000 50,000 200,000Total Total20192020202120222023Funding Sources 200,00050,000 50,000 50,000 50,000Water Fund 50,000 50,000 50,000 50,000 200,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description Automated radio read system for water meters. Project #W-024 Priority 3 Important Justification Eliminates the need to drive around and obtain reads. Improves billing and gives "real time" readings to help detect leaks. Budget Impact/Other Useful LifeProject Name Automated Radio Read Syst em Category Water Type Improvement Total Project Cost:$300,000 Status Active Total20192020202120222023Expenditures 300,000300,000Equip/Vehicles/Furnishings 300,000 300,000Total Total20192020202120222023Funding Sources 300,000300,000Water Fund 300,000 300,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Replacement of water mains in conjunction with sewer extension to Phase 6 and 5 done over 2 years Project #W-025 Priority 3 Important Justification Watermain past useful life Replace when street already dug up for sewer to be most efficient Budget Impact/Other Useful LifeProject Name OV sewer extension phase 6 & 5; water component Category Water Type Improvement Total Project Cost:$596,750 Status Active Total20192020202120222023Expenditures 596,750596,750Construction/Maintenance 596,750 596,750Total Total20192020202120222023Funding Sources 596,750596,750Debt Service 596,750 596,750Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Old Village Phase 7 water main replacement on Legion Ave Project #W-026 Priority 3 Important Justification Watermain past useful life Replace when street already dug up for sewer to be most efficient Budget Impact/Other Useful LifeProject Name OV sewer extension Phase 7; water component Category Water Type Improvement Total Project Cost:$253,000 Status Active Total20192020202120222023Expenditures 253,000253,000Construction/Maintenance 253,000 253,000Total Total20192020202120222023Funding Sources 253,000253,000Water Fund 253,000 253,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Pressure reduction station-12" Project #W-027 Priority 3 Important Justification nneded when water crosses Keats Ave Budget Impact/Other Useful Life 40 yearsProject Name Pressure Reduction Station-Connection to WT #3 Category Water Type Improvement Total Project Cost:$132,000 Status Active Total20192020202120222023Expenditures 132,000132,000Construction/Maintenance 132,000 132,000Total Total20192020202120222023Funding Sources 132,000132,000Water Fund 132,000 132,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Extension of water main to Blackford property Project #W-028 Priority 2 Very Important Justification some private wells have received health based advisories and are on bottled water Budget Impact/Other project continegent upon city recevieng state funds Useful Life 40 yearsProject Name Blackford Wa ter Ext Category Water Type Improvement Total Project Cost:$75,000 Status New Recommendation Total20192020202120222023Expenditures 75,00075,000Construction/Maintenance 75,000 75,000Total Total20192020202120222023Funding Sources 75,00075,000Grants/Donation 75,000 75,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description Petition recevied from city in 2017 to extend water on 31st St south of the UP Railroad Project #W-029 Priority 2 Very Important Justification private wells recevied health based advisories due to PFCs Budget Impact/Other project contingent upon city receeving state funds Useful Life 40 yearsProject Name 31st St Area Water Extension Category Water Type Improvement Total Project Cost:$225,000 Status New Recommendation Total20192020202120222023Expenditures 225,000225,000Construction/Maintenance 225,000 225,000Total Total20192020202120222023Funding Sources 225,000225,000Grants/Donation 225,000 225,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software Capital Improvement Plan - 2019 - 2023 City of Lake Elmo, Minnesota Contact Engineer 2019 2023thru Department Water Department Description $100,000 for valve and hydrant replacement in the Tana Ridge and Beaut Crest areas to be done when road is redone. Any additional costs for extending water to Parkview Estates would only be done if funding from state is recevied Project #W-030 Priority 3 Important Justification Opportune time for water replacements is when road is already opened for construction Budget Impact/Other Useful Life 40 yearsProject Name 2023 Street Projects-water component Category Water Type Improvement Total Project Cost:$100,000 Status New Recommendation Total20192020202120222023Expenditures 100,000100,000Construction/Maintenance 100,000 100,000Total Total20192020202120222023Funding Sources 100,000100,000Water Fund 100,000 100,000Total Friday, November 30, 2018Produced Using the Plan-It Capital Planning Software STAFF REPORT DATE: December 4, 2018 REGULAR ITEM #: 25 AGENDA ITEM: County State Aid Highway (CSAH) 19 and Hudson Boulevard Intersection Improvements – Approve Preliminary Geometric Layout and Authorize Final Design SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director Chad Isakson, Assistance City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the Preliminary Geometric Layout and Authorize the Final Design for the County State Aid Highway (CSAH) 19 and Hudson Boulevard Intersection Improvements? BACKGROUND AND PROPOSAL DETAILS/ANALYSIS: In September 2017, Washington County, in coordination with the City of Lake Elmo, began reviewing alternatives and identifying a preferred geometric layout for the installation of a new steel pole traffic signal at the intersection of County State Aid Highway (CSAH) 19 and Hudson Boulevard in the City of Lake Elmo. Washington County had completed traffic studies and analysis and determined that a new permanent traffic signal is required at the intersection to address increasing traffic volumes and growing delays on the Hudson Boulevard approaches. Washington County was the lead agency for project coordination and preliminary design, and through an RFP process, retained the services of Kadmas, Lee & Jackson, Inc (KLJ) as the engineering consultant. Through the preliminary design process, several key design issues were identified that requires the reconstruction of the Hudson Boulevard approaches for approximately 900 feet both east and west of the intersection. The primary issues being the change of the existing stop condition (stop sign control to a through condition at a 45mph design speed) together with an existing road surface superelevation that does not meet the required design speed, and a complex subwatershed drainage area. In addition, the traffic signal install must be accompanied with dedicated left and right turn lanes constructed along each of the Hudson Boulevard approaches. At this time the preliminary design phase has been completed including the preparation of a preferred geometric layout, utility coordination, preliminary hydraulics evaluation, and the determination of the project construction limits defining the right-of-way, permanent and temporary easements to be acquired for the improvements. The recommended Preliminary Geometric Layout, dated November 9, 2018, is attached, showing the proposed roadway and drainage improvements for the Project. A storm water infiltration basin is needed in the northeast quadrant of the intersection, to be located on the Durow property. This will require the acquisition of approximately 1.5 acres of permanent drainage and utility easement and/or right-of-way, and about 0.6 acres of temporary construction easement. Other acquisition needs are minor and include approximately 1,500 sf of permanent drainage and utility easement and/or right-of-way from MFC Properties, and roughly 11,000 sf of temporary construction easement from MFC Properties, the Ebertz property, and Kwik Trip. To ready the proposed project for construction in 2019, the City Council is being asked to support the recommended Preliminary Geometric Layout, dated November 9, 2018, support the City becoming the lead agency for continuing with the final design and construction of the Project, and direct the City Engineer to oversee the preparation of the Plans and Specifications and construction services for the project. The City would execute an engineering Task Order to retain the services of Kadmas, Lee & Jackson, Inc (KLJ) as the consulting engineering firm to complete the final design services and to support the City Engineer during the construction phase of the project. FISCAL IMPACT: The Preliminary Estimated Project Cost, dated November 9, 2018 is attached. The Preliminary Estimated Project Cost is $2,084,000 with the City cost share of $1,840,000 and County cost share of $244,000. These costs are estimates without the benefit of final design information and do not include right-of-way/easement acquisition identified above. The actual project costs will be better known upon the completion of the final design for the project. The cost split is based on the County Cost Participation Policy with the County contributing 50% of the traffic signal system. City staff is reviewing additional funding options for the project. RECOMMENDATION: Staff is recommending that the City Council approve a Resolution Approving the Preliminary Geometric Layout and Authorizing Final Design for the County State Aid Highway (CSAH) 19 and Hudson Boulevard Intersection Improvements. The recommended motion for the action is as follows: “Move to approve Resolution No. 2018-139 Approving the Preliminary Geometric Layout and Authorizing Final Design for the County State Aid Highway (CSAH) 19 and Hudson Boulevard Intersection Improvements.” ATTACHMENTS: 1. Resolution Approving the Preliminary Geometric Layout and Authorizing Final Design for the County State Aid Highway (CSAH) 19 and Hudson Boulevard Intersection Improvements. 2. Preliminary Geometric Layout, dated November 9, 2018. 3. Preliminary Estimated Project Cost, dated November 9, 2018. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2018-139 A RESOLUTION APPROVING THE PRELIMINARY GEOMETRIC LAYOUT AND AUTHORIZING FINAL DESIGN FOR THE COUNTY STATE AID HIGHWAY (CSAH) 19 AND HUDSON BOULEVARD INTERSECTION IMPROVEMENTS WHEREAS, the City of Lake Elmo, in coordination with Washington County, intends to construct intersection improvements, including the installation of a traffic signal together with associated roadway improvements and turn lanes, at the intersection of County State Aid Highway (CSAH) 19 and Hudson Boulevard in the City of Lake Elmo; and WHEREAS, Washington County has completed traffic studies and analysis and has determined that a new permanent steel pole traffic signal is required at the intersection to address increasing traffic volumes and growing delays on the Hudson Boulevard approaches to the intersection; and WHEREAS, Washington County was the lead agency for project coordination and preliminary design, and in September 2017, retained the services of Kadmas, Lee & Jackson, Inc (KLJ) as the design consultant for the project; and WHEREAS, the preliminary design phase has been completed including the preparation of a preferred geometric layout, utility coordination, preliminary hydraulics evaluation, and the determination of the project construction limits defining the right-of-way, permanent and temporary easements to be acquired for the improvements; and WHEREAS, the recommended Preliminary Geometric Layout, dated November 9, 2018, showing proposed roadway and drainage improvements for the Project has been prepared and presented to the City; and WHEREAS, a preliminary project cost estimate for the Project, dated November 9, 2018, has been prepared and presented to the City. NOW, THEREFORE, BE IT RESOLVED, 1. The City Council supports the recommended Preliminary Geometric Layout, dated November 9, 2018, for the traffic signal and related intersection improvements at the intersection of County State Aid Highway (CSAH) 19 and Hudson Boulevard in the City of Lake Elmo. 2. The City of Lake Elmo supports the City becoming the lead agency for continuing with the final design and construction of the Project and hereby directs the City Engineer, to oversee the preparation of the Plans and Specifications and construction services for the making of such improvements. 3. The City Engineer shall retain the services of Kadmas, Lee & Jackson, Inc (KLJ) as the consulting engineering firm to assist, where directed, to prepare Plans and Specifications for the making of such improvement and to assist the City Engineer during the construction phase of the improvement as requested. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF DECEMBER, 2018. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson, City Clerk INSET A INSET A INSET A (FULL DEPTH) SAWCUT (FULL DEPTH) SAWCUT DI DI STMH HUDSON BLVD CURVE HUDSON BLVD2 CURVE HUDSON BLVD1 HUDSON BLVD 20 25 30 35 4 0 45 POSTED POSTED SPEED LIMIT 50 SPEED LIMIT 50 POSTED SPEED LIMIT 50 DESIGN SPEED LIMIT 40DESIGN SPEED LIMIT 40 MH WB-62 AASHTO 2011 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB - 6 2 AA SHTO 20 11 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB-62 AASHTO 2011 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB - 6 2 AA SHTO 20 1 1 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. W B - 62 AASHTO 2011 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB - 6 2 AASHTO 20 11 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB - 6 2 AA SHTO 2011 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB- 6 2 AA SHTO 20 11 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB-62 AASHTO 2011 (US)(c) 2016 Transoft Solutions, Inc. All rights reserved. W B - 6 2 AASHTO 20 1 1 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB-62 AASHTO 2011 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB - 6 2 AA SHTO 2011 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB - 6 2 AASHTO 2011 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB - 6 2 AA SHTO 20 1 1 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. WB-62 AASHTO 2011 (US) (c) 2016 Transoft Solutions, Inc. All rights reserved. INSET A INSET A INSET A INSET A INSET A INSET B INSET B 100 SCALE IN FEET INDEX MAP LAYOUT NOTES WASHINGTON COUNTY CITY OF LAKE ELMO CSAH 19 / HUDSON BLVD HU D S O N B L VD HU D S ON BLV D A A D T 2,00 0 (20 1 6) A A D T 6 , 5 0 0 * ( 2 0 1 6 ) AA D T 5 ,400 (2016 ) A A D T 10 , 4 0 0 * ( 2 0 1 6 ) 75A/207P 4A/113P 17A/31P 3 A / 8 P 1 9 0 A / 3 7 3 P 4 8 A / 2 1 P 2016 ESTIMATED PEAK HOUR TURNING VOLUMES 3 4 8 A / 9 1 P 3 3 9 A / 2 7 6 P 2 1 A / 2 6 P 59A/33P 69A/23P 9A/2P 50 SCALE IN FEET LEGEND 19.504.00 15.00 3.00 0.00 40.50 48.00 TRANSPORT TRUCK (WB-62) DESIGN VEHICLE 12 33 34 34 T29N R21W T28N R21W 94 W O O D B U R Y D R . RD. 102 C O V E TAMARACK RD. D R .46. 117 117 71. 72.73. 74. 75. 7 6 . 67. 6 8 . LL C U R V E DR. R I V E R T O W N D R . N R MA L A K E R A F S DRA W W A Y DR.LA KEP A R K S I D E E C H O 6 9 . 69. 6 9 . NBEAMMOOA R A C K R VIEWLAKES ID E D R . PA R K T R . ALCOVE ASHLEY V I E W BAY L A KE VIEW S U LAND T H E R D R . DG 120 124 1 2 4 12 5 12 5 L E E W A R D HUDSON D R . R.D LINGRSTE A D D I S O N RI E 9 97.6. K E L AECHOKI I IBRNE L AL CO V E T RO O CT.N P ARKSI D E D R . A L C O V E L N . RETR EAT CITY BLEEKER D R . Lake ST. M sarkgraf MAR KG 135 P E N D Y N HI TURNBE R R YALCOVE DR.COMMERCE D R. C O M M E R C E BAY E R M A R I N WALK DR. D R . L N. LN. 19 14 2 Goose Lake ST.N. 1294 19 10th HUDSON BLVD. N.J E W EL AVE . 9th ST.N. JASMINE A V E . JULEP A V E . N . J UL E P CT. BLVD. K E A T S 10 3rd ST.PL. J A S M I N E N. A V E . P L . N. 120 12 0 120 N . 121 PROJECT LOCATION WASHINGTON COUNTY CITY OF LAKE ELMO WOODBURY HU D S ON B L VD C S A H 19 N B ( K E A T S A V E N ) CSAH 19 (KEATS AVE.) 50 SCALE IN FEET 19.504.00 15.00 3.00 0.00 40.50 48.00 TRANSPORT TRUCK (WB-62) DESIGN VEHICLE CSAH 19 (KEATS AVE.) C S A H 19 ( K E A T S A V E . ) S B C S A H 19 ( K E A T S A V E . ) N B C S A H 1 9 ( K E A T S A V E . ) N B C S A H 1 9 ( K E A T S A V E . ) S B C S A H 1 9 ( K E A T S A V E . ) S B C S A H 1 9 ( K E A T S A V E . ) N B H U D SO N B L V D. H U D SO N B L VD. SAP 082-619-028 BEGIN ROADWAY WIDENING SAP 082-619-028 END ROADWAY WIDENING G E O M E T R I C L A Y O U T PI 29+27.00 X 481,540.734 Y 174,971.878 T 236.18 L 442.37 R 510.00 PC 26+90.82 PT 31+33.19 PI 36+41.00 X 482,284.708 Y 174,976.084 T 244.97 L 456.75 R 510.00 PC 33+96.02 PT 38+52.77 CURVE HUDSON BLVD3 HUDSON BLVD N O V E M B E R 9 , 2 0 1 8 S . A . P . 0 8 2 - 6 1 9 - 0 2 8 C S A H 1 9 ( K E A T S A V E N U E ) A N D H U D S O N B O U L E V A R D *2018 AADTS HAVE SHOWN A 20% INCREASE OVER PUBLISHED 2016 AADTS AT THIS LOCATION WITH RAPID DEVELOPMENT GROWTH TO THE NORTHPRELIMINARY CONSTRUCTION LIMITS PROPOSED TRAFFIC SIGNAL INPLACE DELINEATED WETLAND INPLACE GAS LINE INPLACE OH POWER LINE INPLACE UTILITY EASEMENT INPLACE PROPERTY LINE INPLACE RIGHT-OF-WAY DRAINAGE STRUCTURE APRON SURFACE FLOW PROPOSED PIPE SEWER PROPOSED CULVERT EXISTING STORM SEWER LANE LINE PAINTED MEDIAN AGGREGATE SHOULDER RIGHT TURN LANE (CONSTRUCTED BY OTHERS) (GRADING INCLUDED IN SAP 082-619-028) FUTURE CONSTRUCTION CURB & GUTTER / MEDIAN / CONCRETE DRIVEWAY SHARED-USE PATH / ADA RAMPS BITUMINOUS ROADWAY (VARIABLE MILL AND OVERLAY) BITUMINOUS ROADWAY (FULL RECONSTRUCT) TRAFFIC DIRECTION INPLACE ROADWAY 1 2 3 4" PVC EDGE DRAIN LOCATED AT LOW POINT. SEE CP PLANS FOR ADDITONAL DETAILS. -0.04 FT/FT CROSS SLOPE TYPICAL FOR BOULEVARD. PAVEMENT SECTION MAY CHANGE WITH FINAL PAVEMENT DESIGN. -0.025 FT/FT CROSS SLOPE TYPICAL, CROSS SLOPE WILL VARY BASED ON SUPERELEVATION SPECIFIC NOTES 4 INSET A MIXTURE (3,C), SPEC. 2360 (SPWEA340C) PAVE 4.0" TYPE SP 9.5 WEARING COURSE (2 LIFTS) MIXTURE (3,C), SPEC. 2360 (SPNWB330C) PAVE 2.0" TYPE SP 12.5 NON WEARING COURSE (1 LIFT) PLACE 9.0" AGGREGATE BASE (CV) CLASS 6 PLACE 24.0" SELECT GRANULAR EMBANKMENT (CV) 1 2 INSET A MIXTURE (3,C), SPEC. 2360 (SPWEA340C) PAVE 4.0" TYPE SP 9.5 WEARING COURSE (2 LIFTS) INSET B MIXTURE (3,C), SPEC. 2360 (SPWEB340C) PAVE 2.0" TYPE SP 9.5 WEARING COURSE (1 LIFT) PLACE 13.0" AGGREGATE BASE (CV) CLASS 6 PLACE 24.0" SELECT GRANULAR EMBANKMENT (CV) MIXTURE (3,C), SPEC. 2360 (SPNWB330C) PAVE 2.0" TYPE SP 12.5 NON WEARING COURSE (1 LIFT) 3 PLACE 9.0" AGGREGATE BASE (CV) CLASS 6 PLACE 24.0" SELECT GRANULAR EMBANKMENT (CV) TO 42+18.5. VARIABLE MILL AND OVERLAY SHOWN IN CONSTRUCTION & DRAINAGE PLANS FROM STA. 37+67 -0.04 FT/FT CROSS SLOPE TYPICAL FOR BOULEVARD. PAVEMENT SECTION MAY CHANGE WITH FINAL PAVEMENT DESIGN. -0.025 FT/FT CROSS SLOPE TYPICAL, CROSS SLOPE WILL VARY BASED ON SUPERELEVATION SPECIFIC NOTES 4 RULES AND PERMITTING. THE PRELIMINARY DESIGN LAYOUT IS CONTINGENT UPON MEETING VBWD, MNDOT, AND CITY OF LAKE ELMO STORMWATER MANAGEMENT 7. ONLY MAJOR UTILITY LINES ARE SHOWN.6. THE ALIGNMENT SHOWN IS A DESIGN ALIGNMENT AND SHALL NOT BE USED FOR R/W STAKING.5. PAVEMENT RECOMMENDATION WILL COME FROM CITY OF LAKE ELMO ENGINEERING STANDARDS/RECOMMENDATIONS.4. CURRENT AND FORECASTED TRAFFIC AND TURNING VOLUMES ARE FROM WASHINGTON COUNTY, COLLECTED ON DECEMBER 8TH, 2016.3. THE BIOINFILTRATION BASIN WILL BE OWNED AND MAINTAINED BY THE CITY OF LAKE ELMO.2. ACQUIRE, OWN, AND MAINTAIN ALL R/W AND EASEMENTS NEEDED FROM NON-MNDOT PROPERTY. WASHINGTON COUNTY WILL ACQUIRE, OWN, AND MAINTAIN ROW FROM EXISTING MNDOT PROPERTY. THE CITY OF LAKE ELMO WILL 1. I N P 1 0 ' S U - P A T H I N P 1 0 ' S U - P A T H 12' X 150' RTL 1: 5 T A P E R 1:40 T APE R 0' - 13' PAINTED MEDIAN 1:10 TAPER 1:15 TAPER 12'X 150' RTL 13' X 150' LTL 13' X 280' LTL I N P 1 2 ' x 2 2 5 ' L T L I N P 1 2 ' x 2 2 5 ' R T L I N P 1 2 ' I N P 1 2 ' 12' 12' I N P 1 2 ' x 2 2 5 ' L T L I N P 1 2 ' I N P 1 2 ' I N P 1 2 ' x 2 2 5 ' R T L 12' 18' INP 13' X 150' LTL 1 :4 0 T A P E R 12'12' I N P 1 2 ' I N P 1 2 ' I N P 1 2 ' x 3 0 0 ' R T L INP BR NO 82844 INP 12' INP 12'INP 12'INP 12' DESIGN B612 C&G DESIGN B624 C&G DESIGN B624 C&G DESIGN B624 C&G I N P 1 2 ' I N P 1 2 ' I N P 8 ' S H L D R KWIK TRIP 9955 MNDOT WET STORMWATER POND 660' FROM CSAH 19 (KEATS AVE.) FUTURE DEVELOPMENT ACCESS TAPER REDUCTION 320' LANE 4'-7.9' RAISED MEDIAN 8' SU-PATH FUTURE 6' WALK FUTURE 8' SU-PATH 1: 5 T AP E R 10' SHLD SHOULDER 6' BIT / 2' AGG B I O I N FI LT R A TI O N B A SI N 1 2 ' 1 2 ' (20' WIDE) MAINTENANCE ACCESS LAKE ELMO DESIGN EXCEPTIONS 1. MINIMUM SUPERELEVATION RATE NOT MET FOR CURVES HUDSON BLVD2 AND HUDSON BLVD3 HUDSON BLVD TYPCIAL SECTIONS - WEST OF CSAH 19 HUDSON BLVD TYPICAL SECTIONS - EAST OF CSAH 19 4' 1: 3 DRESSING 6" MIN. SLOPE 2' BLVD BLVD STA. 26+90 TO 28+60 (HUDSON BLVD) B624 EB THRU 8'5' WB LTLWB THRUSU-PATH 10'4'12' 1.5' CLEAR CLEAR PROPOSED B624 2 :1 2: 1 1'1' 1 1 1 1: 31:3 DRESSING 6" MIN. SLOPE VARIES 1.5' 5.3' { HUDSON BLVD 4' 1: 3 DRESSING 6" MIN. SLOPE 2' BLVD STA. 23+70 TO 26+90 (HUDSON BLVD) 8'5' WB LTLWB THRUSU-PATH 1.5' CLEAR PROPOSED B624 2: 1 1' 1 1 1:3 VARIES { HUDSON BLVD EB THRU 12' SHLDR BIT INP RTL 4' 1: 3 DRESSING 6" MIN. SLOPE 2' BLVD STA. 22+34 TO 23+70 (HUDSON BLVD) 8'5' WB LTLWB THRUSU-PATH 4' 1.5' CLEAR PROPOSED B624 2: 1 1' 1 1 1:3 VARIES 12'0'-5' { HUDSON BLVD INP THRU 12' 2 :1 SHLDR BIT INP RTL 0'-12' 4'-10' 12'-18'5'-13' 1 2 :1 1 12' 18'13' 12'12'4' FUTURE WB THRUFUTURE WB THRU 1:3 (4'-6') VARIES 0.02 0.02 0.02 3 3 3 SHLDR SHLDR SHLDR FUTURE SHLDR SHLDR 2' INP 2' INP SHLDR FUTURE WB THRU FUTURE WB THRU FUTURE 12'0'-12'4' 1 { HUDSON BLVD MEDIANBLVD STA. 29+31 TO 29+63 (HUDSON BLVD) B612B624 B624 2'-6'12' EB RTLEB THRUEB LTL 4'-7.1' WB THRUWB THRU 4' 1.5' CLEAR 1.5' CLEAR PROPOSED 2 :12: 1 1'1' 1 1 1 1 1 12'13'1.5' BLVD 1: 3 { HUDSON BLVD 2' BLVD STA. 29+63 TO 32+08 (HUDSON BLVD) B624 B624 1.5' EB LTL EB THRU EB RTLWB THRUWB THRU 4' 1.5' CLEAR 1.5' CLEAR PROPOSED 2 :12: 1 1'1' 1 1 1 1 1 1: 31:3 DRESSING 6" MIN. SLOPE DRESSING 6" MIN. SLOPE VARIES VARIES { HUDSON BLVD MEDIAN 1: 3 2' BLVD STA. 28+60 TO 29+31 (HUDSON BLVD) B624 B624 EB THRU 4'-7.9'12'12'7'-0'8'5' WB LTLWB THRUWB THRUSU-PATH 4' 1.5' CLEAR PROPOSED 2: 1 1'1' 1 1 1 1 1 1:3 DRESSING 6" MIN. SLOPE 4' TO 6' VARIES 0'-3.3' 12' 0'-2' EB RTL B612 VARIES SIDEWALK FUTURE 6' SIDEWALK FUTURE 6'5' BLVD 2' 1: 3 DRESSING 6" MIN. SLOPE VARIES VARIES 1: 3 2' 8'5' SU-PATH 1:3 DRESSING 6" MIN. SLOPE VARIES 2' 8'5' SU-PATH 5' LTL EB 3.3'-8' 12'12'13'12'6'-14' BLVD 2 :1 5.3' 1.5' CLEAR 1: 3 DRESSING 6" MIN. SLOPE 1:3 (4'-6') VARIES 6' 6' 0.02 0.02 0.02 3 3 3 3 3 3 0.02 0.02 SHLDR SHLDR SHLDR { HUDSON BLVD STA. 33+10 TO 39+75 (HUDSON BLVD) B624 2' CLEAR 12'6'0'-12'12'13' WB RTL WB THRU WB LTL EB THRU { HUDSON BLVD 12' WB THRU WB LTL EB THRU 12'0'-13' B624 1.5' CLEAR 4' 2 :1 2: 1 2: 1 1' 1' 1 1 1 1 1 1 1 1:3 1:3 DRESSING 6" MIN. SLOPE DRESSING 6" MIN. SLOPE 1.5' CLEAR BLVD 1: 3 DRESSING 6" MIN. SLOPE 8'5' BLVD SU-PATH FUTURE 5' (H>6') VARIES 6' SHLDR AGG 2' 2 :1 1: 3 DRESSING 6" MIN. SLOPE SHLDR AGG 2' 5.3' STA. 39+75 TO 42+18.5 (HUDSON BLVD) 0.02 3 SHLDR BIT SHLDR BITSHLDR (H>6') VARIES 4 4 2021.501 MOBILIZATION LUMP SUM 0.882 0.118 1 $82,000.00 $72,324.00 $9,676.00 $82,000.00 2051.501 MAINT & RESTORATION OF HAUL ROADS LUMP SUM 1 1 $2,000.00 $2,000.00 $0.00 $2,000.00 2101.501 CLEARING & GRUBBING LUMP SUM 1 1 $4,000.00 $4,000.00 $0.00 $4,000.00 2101.524 CLEARING TREE 13 13 $175.00 $2,275.00 $0.00 $2,275.00 2104.502 REMOVE SIGN EACH 10 10 $50.00 $500.00 $0.00 $500.00 2104.502 SALVAGE DELINEATOR EACH 4 4 $50.00 $200.00 $0.00 $200.00 2104.502 SALVAGE CONCRETE APRON EACH 7 7 $375.00 $2,625.00 $0.00 $2,625.00 2104.502 SALVAGE CULVERT MARKER EACH 4 4 $50.00 $200.00 $0.00 $200.00 2104.502 SALVAGE SIGN EACH 5 5 $50.00 $250.00 $0.00 $250.00 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT 22 22 $4.50 $99.00 $0.00 $99.00 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 1350 197 1547 $2.25 $3,037.50 $443.25 $3,480.75 2104.503 REMOVE CURB & GUTTER LIN FT 25 25 $4.25 $106.25 $0.00 $106.25 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 62 62 $9.00 $558.00 $0.00 $558.00 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 7965 7965 $3.50 $27,877.50 $0.00 $27,877.50 2104.518 REMOVE CONCRETE WALK SQ FT 131 131 $2.00 $262.00 $0.00 $262.00 2106.507 EXCAVATION - COMMON CU YD 16220 16220 $9.00 $145,980.00 $0.00 $145,980.00 2106.507 SELECT GRANULAR EMBANKMENT (CV)CU YD 7700 7700 $12.50 $96,250.00 $0.00 $96,250.00 2106.507 COMMON EMBANKMENT (CV)CU YD 11150 11150 $5.00 $55,750.00 $0.00 $55,750.00 2111.519 TEST ROLLING ROAD STA 19 19 $100.00 $1,900.00 $0.00 $1,900.00 2118.507 AGGREGATE SURFACING (CV) CLASS 1 MOD CU YD 30 30 $50.00 $1,500.00 $0.00 $1,500.00 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 50 50 $130.00 $6,500.00 $0.00 $6,500.00 2131.604 DUST PALLIATIVE SQ YD 10000 10000 $0.25 $2,500.00 $0.00 $2,500.00 2211.507 AGGREGATE BASE (CV) CLASS 6 CU YD 3340 3340 $24.50 $81,830.00 $0.00 $81,830.00 2232.504 MILL BITUMINOUS SURFACE (2.0'')SQ YD 915 915 $5.00 $4,575.00 $0.00 $4,575.00 2331.603 JOINT ADHESIVE LIN FT 2100 2100 $0.65 $1,365.00 $0.00 $1,365.00 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (3:C)TON 1142 6 1148 $70.00 $79,940.00 $420.00 $80,360.00 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3:C)TON 2486 12 2498 $75.00 $186,450.00 $900.00 $187,350.00 2411.507 GRANULAR BACKFILL (CV)CU YD 300 300 $15.00 $4,500.00 $0.00 $4,500.00 2451.507 FINE FILTER AGGREGATE (CV)CU YD 275 275 $36.00 $9,900.00 $0.00 $9,900.00 2501.502 INSTALL CONCRETE APRON EACH 7 7 $400.00 $2,800.00 $0.00 $2,800.00 2501.502 12'' RC PIPE APRON EACH 1 1 $800.00 $800.00 $0.00 $800.00 2501.502 15'' RC PIPE APRON EACH 1 1 $900.00 $900.00 $0.00 $900.00 2501.502 24'' RC PIPE APRON EACH 2 2 $1,200.00 $2,400.00 $0.00 $2,400.00 2501.503 18'' RC PIPE CULVERT DES 3006 CL V LIN FT 72 72 $75.00 $5,400.00 $0.00 $5,400.00 2501.503 24'' RC PIPE CULVERT DES 3006 CL V LIN FT 268 268 $85.00 $22,780.00 $0.00 $22,780.00 2501.503 28'' SPAN RC PIPE-ARCH CULV CL IIA LIN FT 64 64 $95.00 $6,080.00 $0.00 $6,080.00 2502.503 4'' TP PIPE DRAIN LIN FT 200 200 $10.00 $2,000.00 $0.00 $2,000.00 2502.602 4'' PVC PIPE DRAIN CLEANOUT EACH 2 2 $200.00 $400.00 $0.00 $400.00 2503.503 12'' RC PIPE SEWER DES 3006 CL V LIN FT 28 28 $40.00 $1,120.00 $0.00 $1,120.00 2503.503 15'' RC PIPE SEWER DES 3006 CL V LIN FT 84 84 $50.00 $4,200.00 $0.00 $4,200.00 2503.503 18'' RC PIPE SEWER DES 3006 CL V LIN FT 78 78 $70.00 $5,460.00 $0.00 $5,460.00 2503.503 24'' RC PIPE SEWER DES 3006 CL V LIN FT 752 752 $105.00 $78,960.00 $0.00 $78,960.00 2504.602 ADJUST HYDRANT & GATE VALVE EACH 1 1 $1,200.00 $1,200.00 $0.00 $1,200.00 2506.502 CASTING ASSEMBLY EACH 9 9 $750.00 $6,750.00 $0.00 $6,750.00 2506.503 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 LIN FT 11.4 11 $350.00 $3,990.00 $0.00 $3,850.00 SAP 082-619-028 PRELIMINARY COST ESTIMATE ITEM NO.ITEM DESCRIPTION UNITS TOTAL ESTIMATED UNIT BID PRICE TOTAL ESTIMATED PRICECITY FUNDS COUNTY FUNDS QUANTITY ESTIMATED PRICE CITY OF LAKE ELMO 11/9/2018 ESTIMATED PRICE WASHINGTON COUNTY SAP 082-619-028 PRELIMINARY COST ESTIMATE ITEM NO.ITEM DESCRIPTION UNITS TOTAL ESTIMATED UNIT BID PRICE TOTAL ESTIMATED PRICECITY FUNDS COUNTY FUNDS QUANTITY ESTIMATED PRICE CITY OF LAKE ELMO 11/9/2018 ESTIMATED PRICE WASHINGTON COUNTY 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 LIN FT 53.8 54 $350.00 $18,830.00 $0.00 $18,900.00 2506.601 INFILTRATION/FILTRATION SYSTEM LUMP SUM 1.0 1 $7,000.00 $7,000.00 $0.00 $7,000.00 2506.602 CONST DRAINAGE STRUCTURE DESIGN SPEC 2 EACH 1 1 $4,000.00 $4,000.00 $0.00 $4,000.00 2511.504 GEOTEXTILE FILTER TYPE 4 SQ YD 33.4 33 $5.00 $167.00 $0.00 $165.00 2511.507 RANDOM RIPRAP CLASS III CU YD 27.0 27 $85.00 $2,295.00 $0.00 $2,295.00 2521.618 CONCRETE WALK SQ FT 839 839 $8.00 $6,712.00 $0.00 $6,712.00 2531.503 CONCRETE CURB & GUTTER DESIGN B612 LIN FT 210 210 $20.00 $4,200.00 $0.00 $4,200.00 2531.503 CONCRETE CURB & GUTTER DESIGN B624 LIN FT 2520 2520 $21.00 $52,920.00 $0.00 $52,920.00 2531.504 CONCRETE MEDIAN SQ YD 56 56 $80.00 $4,480.00 $0.00 $4,480.00 2531.602 CONCRETE MEDIAN NOSE-SPECIAL EACH 2 2 $500.00 $1,000.00 $0.00 $1,000.00 2531.618 TRUNCATED DOMES SQ FT 160 160 $45.00 $7,200.00 $0.00 $7,200.00 2531.504 8'' CONCRETE DRIVEWAY PAVEMENT SQ YD 73 73 $75.00 $5,475.00 $0.00 $5,475.00 2563.601 TRAFFIC CONTROL LUMP SUM 0.882 0.118 1 $22,500.00 $19,845.00 $2,655.00 $22,500.00 2564.502 SIGNING LUMP SUM 1 1 $7,000.00 $7,000.00 $0.00 $7,000.00 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM LUMP SUM 0.5 0.5 1 $8,000.00 $4,000.00 $4,000.00 $8,000.00 2565.501 TRAFFIC CONTROL INTERCONNECT LUMP SUM 0.5 0.5 1 $22,000.00 $11,000.00 $11,000.00 $22,000.00 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM SYSTEM 0.5 0.5 1 $273,000.00 $136,500.00 $136,500.00 $273,000.00 2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM 2 2 $1,500.00 $3,000.00 $0.00 $3,000.00 2573.502 EROSION CONTROL LUMP SUM 0.882 0.118 1 $15,000.00 $13,230.00 $1,770.00 $15,000.00 2575.501 TURF ESTABLISHMENT LUMP SUM 0.882 0.118 1 $12,500.00 $11,025.00 $1,475.00 $12,500.00 2582.503 PAVEMENT MARKING LUMP SUM 1 1 $15,000.00 $15,000.00 $0.00 $15,000.00 $1,275,373.25 $168,839.25 $1,444,212.50 $191,305.99 $25,325.89 $216,631.88 $1,466,679.24 $194,165.14 $1,660,844.38 $0.00 $0.00 $0.00 $146,667.92 $19,416.51 $166,084.43 $127,118.68 $17,031.02 $144,149.70 $86,228.09 $11,552.61 $97,780.70 $13,227.78 $1,772.22 $15,000.00 $1,839,921.71 $243,937.50 $2,083,859.21 PRELIMNIARY DESIGN ENGINEERING (PD) PRELIMINARY DESIGN INCLUDES THE INITIAL CONTRACT FOR HUDSON BLVD OF $100,000 AND AMENDMENT 1 OF $44,149.70. NOTES: BID PRICES ADJUSTED TO REFLECT YEAR 2019 ESTIMATED CONSTRUCTION COST TOTAL COST FINAL DESIGN ENGINEERING (FD) CE / ADMINISTRATION (10% TOTAL CONSTRUCTION) RIGHT-OF-WAY ACQUISITION TOTAL CONSTRUCTION 15% CONSTRUCTION CONTINGENCY SUBTOTAL CONSTRUCTION GEOTECHNICAL ANALYSIS STAFF REPORT DATE: 12/04/2018 REGULAR AGENDA ITEM: 26 TO: Mayor and City Council FROM: Jennifer Haskamp, Consulting City Planner ITEM: Wyndham Village Final Plat REVIEWED BY: Ken Roberts, Planning Director Jack Griffin, P.E., City Engineer BACKGROUND The Applicant, JP Bush Homes, is requesting Final Plat approval of the major subdivision called Wyndham Village. The Wyndham Village Preliminary Plat was approved on July 3, 2018 with conditions. The proposed subdivision creates 10 single-family residential lots that will be accessed from a single cul-de-sac. There is an existing home on the subject site that will be moved and relocated onto Lot 7 as described and approved during the Preliminary Plat process. Per section 153.10 Subd. B of the Subdivision Ordinance, the City Council is directed to review the Final Plat for consistency with the Preliminary Plat. PROPOSAL DETAILS/ANALYSIS: General Information. Applicant: JP Bush Homes, 1980 Quasar Ave S, Lakeland, MN 55043 Property Owners: James McLeod, 11580 30th St N, Lake Elmo, MN 55042 Location: Part of the southwest quarter of the southeast quarter of Section 13, Township 29 North, Range 21West PID: 13-029-21-43-0001 Request: Application for Final Plat approval of a 10-unit single-family residential subdivision to be named Wyndham Village. Surrounding: North – Northport (Urban Low Density Residential); East – Northport (Urban Low Density Residential); West – Rural Single Family Residential; South – the Homestead (Open Space Preservation Development) 2 Comprehensive Plan: Village Urban Low Density Residential (1.5-2.49 units per acre) Zoning: V-LDR – Village Urban Low Density Residential (1.5 – 2.49 units per acre) History: The subject property is used, and has historically been used, as a single- family detached dwelling unit with accessory uses. A Comprehensive Plan Amendment to re-guide the property from Rural Single Family to Village Low Density Residential was approved by the City Council on February 7, 2018 and by Metropolitan Council on March 14, 2018. The Preliminary Plat was approved July 3, 2018 (Resolution No. 2018-066), and an application to rezone the property from Rural Single Family to Village Low Density Residential was approved July 17, 2018 (Ordinance No. 08-212). Action Deadline: Application Complete – October 15, 2018 (confirm) 60 Day Deadline – December 11, 2018 Extension Letter Mailed – N/A 120 Day Deadline – N/A Regulations: Chapter 153 – Subdivision Regulations (Ordinance 08-175) Article XIII: Village District (V-LDR) §150.270 Storm Water, Erosion, and Sediment Control ISSUE BEFORE CITY COUNCIL: To determine whether the proposed Wyndham Village Final Plat is substantially compliant with the approved Preliminary Plat, and that the conditions of Preliminary Plat have been satisfied. Planning Commission Review and Comments The Planning Commission reviewed the subject application at their regular meeting held on November 26, 2018. Staff presented this Staff Report, generally as prepared herein, and requested that the Planning Commission provide a recommendation regarding the requested Final Plat. After a brief discussion, the Planning Commission unanimously recommended Approval of the Final Plat for Wyndham Village to the City Council. Consistency with Preliminary Plat. The City’s Subdivision Ordinance requires that a Final Plat be substantially compliant with the approved Preliminary Plat. If it is determined that the Final Plat is inconsistent or a substantial departure from the approved Preliminary Plat then additional review and approval may be required. If it is determined that the Final Plat is consistent with the Preliminary Plat, and the conditions as noted within the Preliminary Plat have been completed, then the Final Plat should be granted after Planning Commission review and City Council approval. Staff reviewed the Wyndham Village Final Plat application and has made the following conclusions: • The lot and block configuration of the Final Plat is consistent with the Preliminary Plat; and 3 • The density of the subdivision is consistent with the City’s Comprehensive Plan and guided land use of Village Low Density Residential; and • The Final Plat and supplemental materials comply with the V-LDR zoning district approved on July 17, 2018; and • The Final Plat lot configuration including dedicated easements is consistent with the City’s Subdivision ordinance, except as conditioned and noted within the City Engineer’s Engineering Review Memo and Construction Plan Review memos which are attached. PRELIMINARY PLAT CONDITIONS FOR FINAL PLAT APPROVAL. Approval of the Preliminary Plat included conditions required to be addressed by the Applicant prior to approval of the Final Plat. These include the following: 1) Homes within lots in which the Northern Natural Gas Company Easement (Document 384029) (“Northern Easement”) is located shall maintain a 20-foot principal building rear yard setback from the Northern Easement. The Final Plat identifies the required Northern Easement area along the rear (west) yards of Lots 6, 8, 9 and 10 and along the front (east) yard of Lot 7. Building setback dimensions are not shown on a Final Plat. Staff would recommend carrying the principal building setback requirement forward to the Development Agreement to ensure the appropriate setbacks from the easement area are applied at time of building permit review. 2) All required modifications to the plans as requested by the City Engineer in a review letter dated May 30, 2018 shall be incorporated into the plans, and plans shall be approved prior to consideration of a Final Plat. The City Engineer reviewed and accepted an updated set of preliminary plans in response to the Engineer’s memo dated May 30, 2018. Though preliminary plans have been accepted, there remain several outstanding issues with the Construction Plans as noted in the City Engineer’s memo. At the Planning Commission meeting the Applicant testified that supplemental materials and information has been submitted to the City Engineer for additional review and consideration. At the time of this memo, no additional formal review has been completed regarding the updated information. As such, Staff recommends that the City Engineer’s Construction Plans memo be included as a condition of Final Plat approval. 3) Preliminary plat and plans should be revised to dedicate additional right-of-way along 30th Street and/or to expand the storm water to the 100-year High Water Level (HWL) flood area. Right-of-way along 30th Street maintains a consistent distance of 16 feet between the paved roadway and right-of-way line, which is consistent with changes required by the City Engineer during Preliminary Plat approval. Outlot A contains storm water storage and infiltration basins and have been designed to a HWL of 917, which also meets requirements. 4 4) Written easement owner permission must be obtained, and copies provided to the City, for work to be completed within the Northern [Natural Gas] Easement. The City must receive copies of the written permission prior to approval of the Final Plat. No written documentation or information was submitted for review during this Final Plat process regarding the Northern Easement. This should be restated as a condition of Final Plat approval and no site work, or any other construction activity shall be permitted until this condition has been met. 5) Written landowner permission must be submitted as part of the Final Plat development applications for any off-site grading work and storm water discharges to adjacent properties. Off-site grading work is not anticipated with the development of this project. The City Engineer has addressed this condition in their review memo attached. If this changes then the appropriate permissions must be acquired and furnished to the City prior to completing any associated work. 6) The developer shall pay a cash contribution in lieu of land for park dedication equal to 10% of the fair market value of the entire parcel. As a condition of Final Plat approval, the developer will appraise the land value and pay a cash contribution to the City in lieu of park dedication prior to any building permits issued. As stated in the Preliminary Plat process and per the City’s ordinance, the Applicant shall furnish an appraisal from a licensed real estate appraiser indicating the fair market value from which the final Park Dedication fee can be calculated. The determined fee shall be included within the Development Agreement as well as a schedule for payment. 7) The developer shall obtain all required permits from Northern Natural Gas to perform construction work over the gas line that runs from north to south across this site. As stated in condition #2, the Applicant shall obtain approval from Northern Natural Gas to perform any work within, or over, the gas line easement. Any required permits shall be obtained, and copies furnished to the City prior to the start of any site work. 8) The preliminary landscape plan shall be approved by the City prior to recording of the Final Plat. The City’s Landscape Architect has reviewed the submitted plans and determined that they have not been updated for consistency with the Final Plat. His review and recommended conditions are included in his staff report dated November 27, 2018. Staff recommends that this condition be carried forward and that the landscape plan must be updated to the satisfaction of the City’s Landscape Architect prior to recording the Final Plat. 9) The lot width of Lot 1 shall be increased to 70 feet, and all other lot dimension and bulk requirements of the Village Urban Low Density zoning district must be met. Lot 1 has been revised to include 70.49 feet lot width. As depicted on the Final Plat, the remaining lots comply with all other lot dimension standards. Since the Final Plat does not 5 include building footprints, setback or other bulk standards, staff would recommend that this portion of the condition be incorporated into the Development Agreement to ensure all future development complies with the V-LDR bulk standards. 10) The applicant shall provide a disclosure statement to all first homeowners in the development advising of the airport and associated over-flights as well as its proximity to the railroad and associated noise and vibration. This condition will be incorporated into the Development Agreement. 11) All builders shall be encouraged to incorporate interior noise reduction measures into single family residential structures within the subdivision based on the Metropolitan Council’s Builder Guide. This condition will be incorporated into the Development Agreement. 12) All easements as requested by the City Engineer and Public Works Department shall be documented on the Final Plat prior to the execution of the final plat by City Officials. The City Engineer has reviewed the Final Plat and provided his comments in the attached memo. While most easement areas comply with the City Engineering Design Standards Manual there are a few outstanding issues as noted. The Applicant should note that any changes to the site plan or plat as a result of the VBWD, State and City process may be subject to additional City review if alterations to the Final Plat are needed. The City Engineer also identifies that additional easements are required to match the drainage swales identified on Lots 8,9,10 and 15 as noted in the staff memo. As stated previously, staff recommends that both of the City Engineer’s memos be incorporated as a condition of Final Plat approval. 13) Prior to recording the Final Plat, the Developer shall enter into a Developers Agreement acceptable to the City Attorney that delineates who is responsible for the design, construction, and payment of public improvements. Staff is preparing a draft Development Agreement that will incorporate the conditions as noted within this staff report. The Development Agreement will be presented to the City Council for their review and consideration concurrent to the Final Plat review process. 14) The Applicant shall provide a detailed site plan for Lot 7 showing the proposed house location and screening/buffering to be approved by Council and protected by a landscape easement. The City received a detailed site plan of Lot 7 on Oct 7, 2018 that is consistent with the Preliminary Plat with the exception of the attached garage (accessory building) to the principal structure. The condition also states that Lot 7 must include a dedicated landscape easement to buffer adjacent property. The Final Plat does not indicate a landscape easement on Lot 7. The Lot 7 Detail-Preliminary Plat illustrates the location of buildings that meet required setbacks and drive access, but it is not consistent with the Tree Preservation Plan (Landscape Plan) also submitted. 6 Additional review and comments from the City’s Landscape Architect are provided within the attached memo dated November 27, 2018. Staff recommends that the Landscape Architect’s memo and drafted conditions be incorporated as a condition of Final Plat approval. ENGINEER’S COMMENTS. The Applicant’s preliminary plans were required to be updated to reflect the comments made in the City Engineer’s memo dated May 20, 2018. All required modifications to the preliminary plans as requested by the City Engineer were incorporated into the plans. Since the preliminary plan set was reviewed, the Applicant has prepared the Final Plat, Construction Plans, Geotechnical Report and Stormwater Management Plan that were the subject of this review by the City’s Engineer. The attached memos from the City Engineer are provided for your review and consideration. Staff recommends that the Final Plat Engineering Review Comments and the Construction Plan Review memos be incorporated herein, and that their contents be included as conditions of Final Plat approval. RECOMMENDED FINDINGS. Staff recommends the following draft findings regarding the proposed Final Plat: 1) That the Wyndham Village Final Plat is consistent with the approved Preliminary Plat; the Lake Elmo Comprehensive Plan and its Future Land Use Map; and the amended zoning for this property. 2) That the Wyndham Village Final Plat complies with all other applicable zoning requirements, including the City’s landscaping, storm water, sediment and erosion control and other ordinances, and is consistent with the City’s engineering design standards with the corrections as noted by the City Engineering Review Comments and Construction Plan Review Memos dated November 5, 2018. 3) That the Wyndham Village Final Plat complies with the City’s subdivision ordinance. RECOMMENDED CONDITIONS OF APPROVAL. Staff recommends the following conditions of approval: 1. All required modifications to the construction plans as requested by the City Engineer in a review letter dated November 5, 2018 shall be incorporated into the plans, and the plans shall be approved prior to recording the Final Plat. 2. Written easement owner permission must be obtained, and copies provided to the City, for work to be completed within the Northern Natural Gas Easement. The City must receive copies of the written permission prior to any site work or construction activity commencing on site. 3. If applicable, written landowner permission must be submitted for any off-site grading work and storm water discharges to adjacent properties. 7 4. The developer shall have the full property appraised and pay a cash contribution in lieu of land for park dedication equal to 10% of the fair market value of the entire parcel prior to recording of the Final Plat. 5. The developer shall obtain all required permits from Northern Natural Gas to perform construction work over the gas line that runs from north to south across this site prior to any site work or construction activity commencing on site. 6. The landscape plan shall be amended to include landscape easement on Lot 7 and shall be approved by the City prior to recording of the Final Plat. 7. The Development Agreement shall include language regarding a required principal structure setback of 20-feet from the Northern Easement area on Lots 8, 9, and 10 denoted on the Final Plat. 8. The Development Agreement shall include language that requires the Applicant to provide a disclosure statement to all first homeowners in the development advising of the airport and associated over-flights as well as its proximity to the railroad and associated noise and vibration. 9. The Development Agreement shall include language that encourages all builders to incorporate interior noise reduction measures into single family residential structures within the subdivision based on the Metropolitan Council’s Builder Guide. 10. All easements as requested by the City Engineer and Public Works Department shall be documented on the Final Plat prior to the execution of the Final Plat by City Officials. 11. Prior to recording the Final Plat, the Developer shall enter into a Development Agreement acceptable to the City Attorney that delineates who is responsible for the design, construction, and payment of public improvements. 12. The Applicant shall amend the Lot 7 Detail to show screening/buffering consistent with the City’s ordinances, which shall be reviewed approved by the City’s Landscape Architect prior to any site work being completed. FISCAL IMPACT: There would be no fiscal impact to the City at this time, as the developer would be required to pay for any amendments needed to accommodate the increase in REC units. When the property develops, it will have urban services and will pay sewer and water connection charges, building permit fees and any other fees as required per the City’s ordinances. RECOMMENDATION: Staff recommends that the City Council approve the Wyndham Village Final Plat with the findings and conditions as noted herein. ATTACHMENTS: 1. Application and Narrative 2. Final Plat 3. Lot 7 Detail – Preliminary Plat, Wyndham Village 4. Tree Preservation Plan (Landscape) dated 8-30-2018 5. City Engineering Review Memo dated November 5, 2018 6. City Construction Plan Review Memo dated November 5, 2018 7. City Landscape Architect Review Memo dated November 27, 2018 四国図四 October 12th, 2018 Citv of Lake EImo Final PIat Narrative. Property: 1 1580 30th street North Lake Elmo MN 55043 Janes McLeod Revocable Tnlst (5.9 Acres) Usage: Currently a single finily ZONED: RURAL RESIDENTIAL Proposer: Mr. and Mrs. James McLeod Revocable Tnlst, Land Owner. JP Bush Homes, DeveloDer. The proposed subdivision is called一一Wyndham Village". Janes McLeod and血e Developer, JP Bush Homes desires to keep this proposed Development in hamony w地the Comprehensive Plan. Below are answers to the required w血en statement for the Final Plat Application. a. Owner Janes McL∞d. 11580 30th st. N・ Lake Elmo MN. Cel1 651-442-8741. Developer, JP Bush Homes. 1820 Qui血an Ave Lakeland MN 55043. Ce11 651-775置4222, email 瓦塑@ioebし1Shmn。COm. Surveyor, Milo Horak, Landmark Scandia MN. O縦ce, 65 1-433-3421. Engineer, Chuck PIowe 6776 Lake Drive Suite =O Lino Lakes MN, Main, 651-361-8210 b. 1 1580 30th street No血Lake Elmo MN 55043, Current ZOned RR, 5.9 Acres, PID 13.029.21.43.0001. Legal’Part Of血e southwest quarter ofthe southeast quarter of section 13, township 29 no巾h, range 21 west, C. Wyndhan Vi11age, d・ We have provided an extensive buffer zone Tree Preservation plan that screeus血e site from 30th. We have inventoried the existing noninvasive trees and repuaposing 53 of the feature trees for the Bu節er area. In addition’there are nearly 50 more existing trees not being relocated but used in血eir natural setting. With the repurposmg we only require 9 new trees to make血e subdivision coincide with the neighboring subdivision and its plan. Please note that Mr. McLeod was very PrOud of his tree plantings血roughout血e years. 85% of trees inventoried and used were planted by Mr. McLeod・ The remaining 15% ofthe trees are to be sold and repuaposed by local landscapers. We also have submitted and received reply宜om the City Engineer that a11 COnditions that were listed in血e preliminary plat have been satis宜ed. e. The current development plan has base approval for Comprehensive plan anendme血from Met Council and we believe will be an asset to the community. The density is 3 per acre per the Preliminary plat approval. f It is血e intention ofthe developer and the owner to move the existing home onto Iot 7址s year and if weather allows transplant trees and initiate grading with all phases of construction COmPlete in the spring of 2019. g. The relocation ofthe existing home onto lot 7 presents a need for landscape screenmg On the West boundary. We can accomplish this with proper vegetation and have o飾ered to place trees On the neighbor the Wests property to help in screemng. h. Our development was primarily designed around the approved North port developmeut. i. It was approved by the Metropolitan council血at our development was constant with the COmPrehensive plan for Lake Elmo. j. NA k. There is no land offer, SO a Park dedication fee will be the source of satisfying the requlrementS. The above description along with all the required documents and planning that have been performed allow the Plaming Commission and City Council proper infomation to make decisions on the Final Plat approval. Please accept our plan and submissions to the City of lake Elmo Plaming Commission and City Council. Joseph P Bush J.P. Bush Homes PAGE 1 of 2 MEMORANDUM Date: November 5, 2018 To: Ben Prchal, City Planner Re: Wyndham Village Final Plat Cc: Chad Isakson, Assistant City Engineer Engineering Review Comments From: Jack Griffin, P.E., City Engineer An engineering review has been completed for Wyndham Village. Final Plat/Construction Plans were received on October 31, 2018. The submittal consisted of the following documentation: Wyndham Village Final , undated, prepared by Landmark Surveying, Inc. Wyndham Village Construction Plans, dated October 12, 2018, prepared by Plowe Engineering. Geotechincal Report, dated October 17, 2018, prepared by ITCO Allied Engineering Company. Wyndham Village Landscape Plans, dated August 30, 2018, prepared by Calyx Design Group. Stormwater Management Plan, dated September 26, prepared by Plowe Engineering. STATUS/FINDINGS: Engineering review comments have been provided in two separate memos; one for Final Plat approval, and one to assist with the completion of the final Construction Plans. Please see the following review comments relating to the Final Plat application. FINAL PLAT: WYNDHAM VILLAGE The Final Plat dedicates additional right‐of‐way along 30th Street North as required by the conditions for preliminary plat approval and to ensure a minimum 30th Street boulevard of 16 feet along the Plat length. Outlot A is shown on the plans to be dedicated to the City for storm water maintenance. Outlot A includes a storm water infiltration basin and storm water pond, including the 100‐year HWL and maintenance access road(s), as required as condition of Preliminary Plat approval. Outlot A includes preservation of a 10‐foot small utility corridor adjacent to the 30th Street right‐of‐way. An easement is not needed per se since the Outlot is City owned, however the corridor grades and limitation of tree plantings is needed to preserve the corridor for the location of the small utility joint trench. The site plan is subject to a storm water management plan meeting State, VBWD and City rules. Storm water facilities proposed as part of the site plan to meet State and VBWD permitting requirements must be constructed in accordance with the City Engineering Design Standards Manual. Any Plat/Plan changes necessary to meet State and VBWD storm water requirements are subject to additional City review. The Stormwater Management Plan indicates an increase in the 100‐year HWL to Northport Pond 4SE. As a condition of Final Plat, the applicant must work with the Northport Developer/Engineer to update the approved Northport Plans showing this increased HWL for City files/records prior to Construction Plan approval for the Wyndham Subdivision. Drainage and utility easements have been provided over all storm sewer, sanitary sewer and watermain not located within City right‐of‐way or Outlots, minimum 30‐feet in width centered on the pipe/structure. Easements have been shown on the Final Plat and Construction Plans as required. FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 PAGE 2 of 2 Additional easements are required along the rear lot lines for Lots 8, 9, and 10, Block 1 to cover the proposed drainage swales per the grading plan. Lots 8 & 9 must be 15 feet and Lot 10 must be 10 feet. All emergency overflow elevations must be fully protected by drainage easement. All easements as requested by the City Engineer and Public Works department shall be documented on the Final Plat prior to the release of the Final Plat for recording. The Final Plat shall not be recorded until final construction plan approval is granted. Written easement owner permission must be obtained, and copies provided to the City, for work to be completed within the gas main easement. The City must receive copies of the written permission prior to the Construction Plan approval. Written landowner permission must be submitted for any off‐site grading work and storm water discharges to adjacent properties prior to final plan approval. No trunk watermain or sanitary sewer oversizing is anticipated for this development. All watermains and sanitary sewer shall be 8‐inch diameter pipe. Final Construction Plans and Specifications must be prepared in accordance with the City Engineering Design Standards Manual dated March 2017, using City details, plan notes and specifications and meeting City Engineering Design Guidelines. Final Construction Plans and Specifications must be revised in accordance with the Construction Plan engineering review memorandum dated November 5, 2018. No construction for Wyndham Village may begin until the applicant has received City Engineer approval for the Final Construction Plans; the applicant has obtained and submitted to the City all applicable permits, easements and permissions needed for the project; and a preconstruction meeting has been held by the City’s engineering department. PAGE 1 of 2 MEMORANDUM Date: November 5, 2018 To: Ben Prchal, City Planner Re: Wyndham Village Cc: Joe Bush, J.P. Bush Homes Chuck Plowe, Plowe Engineering, Inc. Chad Isakson, Assistant City Engineer Construction Plan Review From: Jack Griffin, P.E., City Engineer An engineering review has been completed for Wyndham Village. Final Plat/Construction Plans were received on October 31, 2018. The submittal consisted of the following documentation: Wyndham Village Final , undated, prepared by Landmark Surveying, Inc. Wyndham Village Construction Plans, dated October 12, 2018, prepared by Plowe Engineering. Geotechincal Report, dated October 17, 2018, prepared by ITCO Allied Engineering Company. Wyndham Village Landscape Plans, dated August 30, 2018, prepared by Calyx Design Group. Stormwater Management Plan, dated September 26, prepared by Plowe Engineering. STATUS/FINDINGS: Engineering review comments have been provided to assist with the completion of the Final Construction Plans. When submitting revised plans and specifications, please provide a point by point response letter that details all changes made to the plans. FINAL CONSTRUCTION PLANS The Construction Plans are incomplete. The following additional information must be submitted to facilitate additional staff review. Plan sheets C4.1, C4.2, C4.3, C4.4, C5.1 and C5.2 were not included in the plans submitted for review. Add existing conditions plan to the construction plan set, showing the existing topography and identifying all physical features on the site and adjacent properties for a distance of 150‐feet. Identify all physical features to be removed, salvaged and replaced, or protected. C1.1. and C2.1. The random survey shots must be removed from the plans to facilitate a complete review. If specific shots are intended to inform the design, the text size and placement must be legible. C1.1 and C2.1. Correct all overlapping text so that the plans are legible. C2.1. All low floor elevations must be a minimum of 2‐feet above the pond HWL to meet VBWD rules. All low openings must be a minimum of 1‐foot above the adjacent emergency overflow elevations. The low floor for Lot 1 may need to be revised. C2.1. Revise the grading for the Stormwater Pond to comply with the Minnesota Stormwater Manual configuration recommendations. At the current size/configuration the pond is not likely to perform well and could be a nuisance to adjacent properties. C2.1. Additional grading details/revisions are required along the east property line at the Pond EOF. Spot elevations are needed to demonstrate ponding is contained and directed to the 918.0 EOF. FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 PAGE 2 of 3 C2.1. The grading plan is incomplete around Lot 7, Block 1. Exi sting conditions (trees and other physical features) and existing contours are required to the north and west of Lot 7. The grading plan must be detailed for Lot 7 to demonstrate matching into existing conditions and directing drainage away from adjacent properties. C2.1. The rear lot drainage and utility easements must be increased for Lots 8, 9, and 10, Block 1 to cover the proposed drainage swales per the grading plan. Lots 8 & 9 must be 15 feet and Lot 10 must be 10 feet. C2.1. Increase the grade (and spot elevation) for the Lot 7 driveway to maintain 2‐ft cover over the culvert pipe and to ensure the top of pipe is below the driveway base. C2.1. Correct grading at FES‐8 (invert 921.0) by extending the 922.0 contour to the north of the invert. Extend the 920.0 contour to maintain a minimum ditch slope of 2%. C2.1. Add plan notes to provide storm water pond liner construction requirements consistent with the VBWD pond lining material and testing requirements. C2.1. Add plan notes for infiltration basin construction requirements including basin protection and testing. C2.2. Label both FES for the equalizer pipe. C2.2. Update storm water structure table to include STMH‐2, FES‐4, and the two FES for the equalizer pipe. C2.2 Add storm sewer profiles for the equalizer pipe and for the storm run from FES‐4 to FES‐6. C2.2. Add draintile out of CB1 for a minimum distance of 100‐feet each way. Add drain tile connection inverts in profile to CB1. C3.1 and 3.2. “Proposed MH‐1” should be shown as an “Existing MH‐1” in both plan and profile views and on both plan sheets. As‐built invert elevations must be shown. Remove all references to “Proposed by Others”. C3.1 and C3.2. Existing MH‐1 is shown as a drop manhole but was not installed as a drop manhole. MH‐1 has a 30‐foot stub installed with an approximate stub elevation of 894.55 with 8" SDR 26 @ 0.51%. C3.2. Revise plan for all water services to be upstream of the sanitary sewer service. C3.2. Move view port to show the service ends for Lot 7. C3.2. Water service to Lot 7 is greater than 100 feet (the limited length for a roll of copper). Revise service to install curb box at the R/W with HDPE service pipe extended to the west of the gas easement with a second curb stop. C3.2. Add wye stationing, sanitary service invert elevation and curb stop elevation for Lot 7. C3.2. Provide call outs indicating size and type of all watermain bends. STORMWATER MANAGMENT The site plan is subject to a storm water management plan meeting State, VBWD and City rules. Storm water facilities proposed as part of the site plan to meet State and VBWD permitting requirements must be constructed in accordance with the City Engineering Design Standards Manual. Any Plat/Plan changes necessary to meet State and VBWD storm water requirements are subject to additional City review and approval. The Stormwater Management Plan indicates an increase in the 100‐year HWL to Northport Pond 4SE. The applicant must work with the Northport Engineer to update the approved Northport Plans showing this increased HWL for City files/records prior to Construction Plan approval. SPECIFICATIONS Specifications must be submitted for review and include the City Standard Specifications dated March 2017. If supplementary specifications are also submitted, the following statement must be placed as the first clause of the supplementary provisions, “The City Standard Specifications for Public Infrastructure, dated March 2017, shall apply to the work performed under this contract. Any supplemental specifications are intended to supplement the City Standard Specifications, however they do NOT supersede the City Standard Specifications, Details, Design Standards, or ordinances unless specific written approval has been provided by the City.” LANDSCAPE PLANS The landscape plans are not updated to be consistent with the proposed Final Plat, lot lines, easements, storm water systems, maintenance access roads and utility plans. Revised plans must be submitted for staff review. The landscape plans must be revised to show all underground utilities including water/sewer lot services and revised to ensure trees maintain 10‐foot minimum offset from all utilities. PAGE 3 of 3 Revise boulevard trees per the City standard boulevard layout, City detail 805. Boulevard trees are currently shown within the small utility corridor. Revise trees along 30th Street right‐of‐way to be a minimum of 10 feet north of the 30th Street right‐of‐way to maintain 10‐ft. small utility corridor. The Landscape Plans must be revised to accommodate maintenance access to all storm water BMPs. Grades along pond access cannot exceeded 10% and must be a minimum of 20 feet in width. Maintenance access from public right‐of‐ways must be shown on the Landscape Plans. No trees can impede maintenance access from 30th Street North. Revise the landscape plans to show all trees to be removed due to construction and grading activities. Current plans show existing trees remaining within areas to be graded (storm water pond). Wenck | Colorado | Georgia | Minnesota | North Dakota | Wyoming Toll Free 800-472-2232 Web wenck.com To: Ben Prchal, City of Lake Elmo Planner From: Lucius Jonett, Wenck Landscape Architect Date: November 27, 2018 Subject: City of Lake Elmo Landscape Plan Review Wyndham Village Preliminary Plan, Review #3 Submittals Wyndham Village Final Plat, not signed, dated 10-15-2018, received 10-31-2018. Tree Preservation and Landscape Plan set, dated 8-30-2018, received 10-31-2018. Wyndham Village construction plans, dated 10-12-2018, received 10-31-2018. Location: North of 30th Street North in the southwest corner of the Northport development. Land Use Category: Village Urban Low Density Surrounding Land Use Concerns: The Wyndham Village development is sharing an infiltration area with the Northport development to the North. Northport did not have landscaping within the outlot that abuts the eastern property line of the Wyndham Village development to accommodate this. Special landscape provisions in addition to the zoning code: There is a required greenbelt buffer on the southern portion of the development, additional screening is required in this area. Ben Prchal Planner City of Lake Elmo November 27, 2018 2 S:\Planning-Building Department\Land Use\Subdivisions\Wyndham Village McCleod Property\Final Plat\Staff Review\2018-11-27 Wyndham Village Landscape Plan Review.docx Findings: 1. The previously submitted Tree Preservation and Landscape Plan set, dated 8-30-2018 was approved on 9-5-2018 and matched the proposed site and grading plans at that time. The site and grading plans were not approved and went through revisions after City comments. 2. The recent Construction plans dated 10-12-2018, have revised stormwater management features, maintenance access, and grading that conflict with the previously approved tree preservation and landscape plans. These changes will impact the tree preservation plan and calculations, and the final landscape requirements and plan layout. 3. Updated tree preservation and landscape plans will be required to ensure ordinance compliance and minimize construction conflicts and confusion. 4. The proposed driveway on Lot 7 of the development is up to the edge of the drainage and utility easements, within 5 feet of the west and north property lines. This will not leave enough room for planting vegetation that will provide screening on the west property boundary. And the proposed plantings of crab apple trees and dogwoods will not provide the required screening of at least six (6) feet in height, and not less than ninety percent (90%) opaque on a year-round basis. Recommendation: It is recommended that the previously approved Wyndham Village landscape plans are no longer applicable. It is recommended that conditions of new approval include: 1. Submit revised tree preservation plans showing the updated site plans and which trees are to be saved, relocated, and removed. Tree replacement calculations will need to be updated to match the new plans. 2. Submit revised landscape plans showing the updated site, grading, and utility plans including current stormwater management features and maintenance access. Trees should be placed 10’ away from utilities. 3. Submit revised landscape plans that provide sufficient screening on the west property line of Lot 7 and provide enough space for full growth (mature diameter) of the proposed species. Sincerely, Lucius Jonett, PLA (MN) Wenck Associates, Inc. City of Lake Elmo Municipal Landscape Architect 1 STAFF REPORT DATE: 11/28/2018 REGULAR ITEM #: 27 MOTION TO: Mayor and City Council Members FROM: Jennifer Haskamp, Consulting Planner AGENDA ITEM: Royal Golf Club at Lake Elmo 3rd Addition Final Plat and Planned Unit Development (PUD) Plans and Easement Vacation REVIEWED BY: Ken Roberts, Planning Director Jack Griffin, City Engineer BACKGROUND: The City Council is being asked to consider a request by H.C. Golf Land, LLC for approval of the Final Plat and final PUD plans for the Royal Golf Club at Lake Elmo 3rd Addition. The Final Plat for the 3rd Addition includes 67 residential lots for development of 33 single-family villa style townhomes and 34 traditional single-family detached homes. REVIEW/ANALYSIS: Applicant and Owner: H.C. Golf Land, LLC Location: Outlot T, Royal Golf Club at Lake Elmo, PID# 25.029.21.22.0001, and Outlot J, Royal Golf Club at Lake Elmo, PID #25.029.21.31.0041. Request: Application for Final Plat and PUD Plans to approve 67 residential lots and easement vacation Existing Land Use: Vacant Outlot; Current Zoning: GCC – Golf Course Community Surrounding Land Use: North – Rural Single Family (RS) and Rural Residential (RR), South – The Homestead (OP – Open Space), East – Golf Course (GCC – Golf Course Community), Comprehensive Plan: GCC – Golf Course Community History: Preliminary Plat and PUD Plans approval was granted on June 6, 2017 by Resolution 2017-047. Final Plat and PUD Plans for 1st Addition was granted on September 5, 2017 by 2 Resolution 2017-093. Final Plat and PUD Plans for 2nd Addition was granted on July 3, 2018 by Resolution 2018- 070. Deadline for Action: Application Complete – 10/16/18 60 Day Deadline – 12/14/18 Extension Letter Mailed – No 120 Day Deadline – NA Applicable Regulations: Chapter 153 – Subdivision Regulations Article 10 – Urban Residential Districts (GCC) §150.270 Storm Water, Erosion, and Sediment Control ISSUE BEFORE CITY COUNCIL: To determine if the proposed Royal Golf Club at Lake Elmo 3rd Addition is consistent with the approved Preliminary Plat and that the relevant conditions to the 3rd Addition have been completed. Public Hearing and Planning Commission Recommendation The Planning Commission held a duly noticed public hearing at their regular November 26, 2018 meeting to consider the subject application. No public testimony was given or submitted regarding the proposed Final Plat. After closing the public hearing, the Planning Commission discussed the proposed Final Plat, the following summary of their discussion is provided: • Planning Commissioners discussed the changed configuration of the road network serving the Villa Lots in the Final Plat, and ultimately determined that the change from a loop road to two cul-de-sacs did not constitute a significant change. • Discussion regarding the reduction in total number of lots in the 3rd Addition from that which was reflected in the Preliminary Plat was determined to be consistent with preliminary plans when considering all three platted additions collectively (1st Addition, 2nd Addition, and the 3rd Addition if granted.) Planning Commissioners noted the importance of ensuring that future phases, whether one or multiple, be consistent with the total number of lots approved as part of the Preliminary Plat. After discussion, the Planning Commission recommended unanimous approval to the City Council of the Final Plat, Final PUD plans and Easement Vacation with the conditions as drafted and contained herein. The following staff report is generally as presented to the Planning Commission and is provided for your review and consideration. 3 FINAL PLAT AND PUD PLANS Consistency with Preliminary Plat. The proposed lot sizes, widths, and proposed impervious surface are generally consistent with that of preliminary plat. The only change is the modification of Kings Lane which was shown as a loop road in the Preliminary Plat, and is now proposed as two cul-de-sacs in the Final Plat. As a result of the conversion to two cul-de-sacs, forty original villa lots fronting Kings Lane have been reduced to 33 villa lots. General circulation is maintained in the broader development with through-traffic along Palmer Drive. Previous Preliminary Plat Updated Final Plat PUD Flexibility. The development was afforded the following flexibility through preliminary approval: a. Setbacks: Royal Golf Club at Lake Elmo Setbacks 100 Ft. Wide Lots 80-90 Ft. Wide Lots 55-65 Ft. Wide Lots Front 30 ft. 30 ft. 20 ft. for side loaded garages, or 25’ Side 10 ft. 10 ft. 10ft. house/5ft. garage or 7.5 ft./7.5 ft. Corner Side 15 ft. 15 ft. 15 ft. Rear 30 ft. 30 ft. 20 ft. b. Maximum Impervious Coverage: The maximum impervious coverage for 55-65’ wide lots shall be 50%. All other lots shall have a maximum impervious coverage of 40%. Villa Lots Villa Lots 4 c. Lot Sizes: The minimum lot size for Villa lots (55-65’ wide) in the development shall be 6,600 sq. ft. d. Attached Garages: That attached garages shall not exceed 1,300 sq. ft. in area at the ground floor level except by conditional use permit. The width of the visible garage door area when closed shall not exceed 60% of the principal building façade (including garage) fronting on the primary street. e. Subdivision Identification Signs: the Royal Golf Club at Lake Elmo residential subdivision shall be allowed up to a maximum of 4 subdivision identification signs, including the identification sign for the golf course entrance, not to exceed 24 sq. feet in sign area each, located no closer than 10 feet to any public right-of-way. In addition, neighborhood identification markers (pillars) shall be permitted to be no larger than 2 ft. x 2 ft. to identify the development logo and the name of the neighborhood. Additional subdivision signs should be considered for a subdivision of this size. f. All other requirements for the City’s GCC – Golf Course Community zoning district will apply, including the allowed uses and other site and development standards. g. That the proposed street names within the development are generally consistent with the City’s Street Naming Policy except for Annika Drive. Lot Sizes and Widths. The smallest lot size of this addition is 7,621 square feet, with the largest lot size at 25,251 square feet. The smallest lot width is 57.1 feet and the largest lot width is 131.1 feet. Density. The total area of the 3rd Addition is 103.70 acres. This total includes 20.56 acres of single-family residential lots, 6.62 acres of residential right-of-way, 4.75 acres of wetland, and 76.53 acres of outlots. Residential Density is therefore calculated as 103.70 – 4.75 Wetland = 98.95 / 67 units = 1.48 units per acre for the 3rd Addition. Outlots. An explanation of ownership and purpose of the outlots is below. • Outlot A will be owned by the HOA to be used for drainage and utility easement, landscaping, and open space purposes, and future residential development. • Outlot B will be owned by the HOA. A drainage and utility easement will be over all of Outlot B. • Outlot C will be owned by the HOA to be used for drainage and utility easement, landscaping, and open space purposes. Parkland Dedication. As approved with the Preliminary Plat, the developer is required to dedicate 8.8 acres of land or pay a cash contribution of $611,457.00 for the entire preliminary plat area (291 lots) and dedicate a total of 8,085 lineal feet of trails with a 30- foot wide corridor, less a 5,010 foot buffer encroachment. For this phase, the developer will be required to pay a cash contribution of $140,834.00, calculated as follows: 67 lots at $2,101.00 per lot. 5 A 30-foot-wide trail corridor was required to be dedicated to the City centered on public trails in the development and the value of the dedicated land was to be credited toward any fees in lieu of parkland dedication. The 3rd Addition does not include the trail corridor location, and therefore no reduction or credit is provided within this phase. Construction of a play structure near the HOA fitness center was a condition of the 2nd Addition Final Plat, which was originally required to be completed prior to the 3rd Addition Final Plat. The developer asked the City in July 2018 to change this condition of approval to delay the installation of the required play structure until the construction of the 3rd Addition as it was not practical and potentially unsafe to install it during the construction of the 2nd Addition. The city approved a revised condition that the developer install the play structure in Outlot D of the 2nd Addition before the city releases building permits for the 3rd Addition. Landscaping. The developer has provided landscaping plans for the 3rd Addition, which are attached hereto. The City’s Landscape Architect has reviewed the landscape plans and has recommended approval with the condition of adjusting the location of trees noted on sheet L4 that will overlap proposed buildings and drive locations when mature. It should be noted that the City approved an amendment to the Royal Golf Development Agreement which allowed the total number of trees in the development to be reduced from 3,800 warrantied trees to 2,912 warrantied trees, provided that the developer plant a minimum of two trees per villa lot and four trees per single-family traditional home lots. Further, the developer would reduce the number of trees required to be planted within the entire subdivision from 2,912 to 1,943 provided that the developer pay a park dedication fee of $500.00 per 2.5-caliper-inch tree in lieu of planting the difference of 969 trees. With this provision, the developer will be required to pay the City a cash contribution of $111,552 which is that proportion of trees associated within the 3rd Addition Final Plat. The calculation to determine the associated 3rd Addition Final Plat fee is as follows: [($500 X 969 2.5-caliper inch trees reduced within the entire preliminary plat area) / 291 Single Family Lots within all phases of the Subdivision X 67 Lots within the 3rd Addition] Street Design. As shown on the 3rd Addition Final Plat the Applicant has proposed to reconfigure the ‘loop’ road and instead develop two cul-de-sacs to serve the lots within the 3rd Addition. Both cul-de-sacs as shown meet the City’ ordinance requirements for cul-de-sac length, required right-of-way and cul-de-sac terminus. This change is generally consistent with the lot types shown on the Preliminary Plat and the cul-de-sacs do not change the character of the Plat. Street Naming. The City amended its Street Naming Policy at the April 17, 2018, removing the provision that if appropriate, names with the same theme (i.e. flowers, nature) are permitted for naming streets in an entire subdivision. While the proposed street names of Royal Golf Club at Lake Elmo do not fit the City’s now amended street naming policy, they are consistent with 1st Addition in that they are “golf-themed.” While the names have already been approved through the Preliminary Plat process, it was a condition of approval that the Final Plat include street names as approved by Council. Engineering Comments. The City Engineer review memo dated November 19, 2018 is attached to this report for your review and consideration. 6 Fire Chief and Building Official Comments. The application has been reviewed by the Fire Chief and Building Official, and they have provided no additional comments. Preliminary Plat Conditions. The following explains how Preliminary Plat conditions have been met (Staff comments italicized and bold). 1. That cross-access easements be recorded between the owner of the golf course/golf club and the HOA to permit HOA and resident access to the future fitness center, clubhouse and other amenities by the HOA residents over the clubhouse entrance drive and parking lot and trails. Comment: This easement has been granted. 2. Any expansion to the Royal Golf Club clubhouse or intensification of its use shall require a conditional use permit. Comment: The lot on which the clubhouse is situated was platted with 1st Addition, and this condition does not apply to 3rd Addition. 3. That there shall be no encroachments to drainage and utility easements on residential lots other than those reviewed and approved by the City Engineer and upon execution of an easement encroachment agreement. Comment: No encroachments are proposed or shown on the Final Plat. Staff has included this as a recommended condition of approval. 4. That the developer prepares an exhibit that clearly identifies the proposed setbacks for specific lots within the development. Comment: The developer has provided an exhibit which outlines setbacks within the development. The developer has been granted PUD flexibility which allows a 30 ft. setback on the 100 and 80-90 ft. lots and a 20 ft. setback on the 55-65 ft. lots; 10 ft. side yard setback on the 100 and 80-90 ft. lots and a 7.5 ft./7.5 ft. setback on the 55-65 ft. lots; a corner yard setback of 15 ft. on all lots; and a 30 ft. setback on the 100 and 80-90 ft. lots and a 20 ft. setback on the 55-65 ft. lots. This condition has been met. 5. Prior to the execution of a Final Plat for any phase of the development by City officials, the Developer shall enter into a Developer’s Agreement for that phase acceptable to the City Attorney and approved by the City Council that delineates who is responsible for the design, construction, and payment of the required improvements with financial guarantees therefore. A development agreement will be prepared by Staff and approved by both the developer and City Council. 6. Each phase of the Royal Golf Club at Lake Elmo shall be incorporated into the Common Interest Agreement concerning management of the common areas and establish a homeowner’s association which shall be submitted in final form to the Planning Director before any building permit may be issued for any structure in any phase of the development. Said agreement shall comply with Minnesota Statues 515B-103, and specifically the provisions concerning the transfer of control to the future property owners. The HOA documents shall include required maintenance of wetland buffers. The Common Interest Agreement will need to be updated to include Royal Golf Club at Lake Elmo 7 3rd Addition and approved by the City Attorney prior to recording of the Final Plat. 7. That the HOA documents include architectural requirements that require 4- sided architecture and garages facing the public right-of-ways to have windows and/or other architectural features. Consistent with the 1st Addition and 2nd Addition, the 3rd Addition of Royal Golf Club at Lake Elmo shall be added into the HOA documents that establish the architectural standards consistent with this condition. The Applicant shall furnish this language to the City Staff for review prior to any building permit being issued for the 3rd Addition. 8. The applicant shall enter into a landscape license and maintenance agreement with the City that clarifies the individuals or entities responsible for any landscaping installed in areas outside of land dedicated as public park and open space for each platted phase of the development. This has been added as a recommended condition of approval of the 3rd Addition Final Plat. 9. That the HOA be responsible for the maintenance of all landscape walls that cross residential property lines or publicly owned Outlots or rights-of-way and that the walls be contained within a landscape easement. As shown on the Landscape Plans, there are no retaining walls proposed as part of the 3rd Addition. 10. The developer shall provide for an HOA owned and maintained children’s play structure or other similar improvement near the HOA fitness center as discussed by the developer during the PUD concept review. The 2nd Addition Final Plat required that the play structure near the HOA fitness center be installed prior to the application for the 3rd Addition Final Plat. As noted above, the developer as not yet installed the required play structure and so staff is recommending the City require the developer install the play structure in Outlot D of the 2nd Addition before the release of building permits in the 3rd Addition. This is consistent with the revised condition of approval approved by the city earlier this year. 11. That a fee in lieu of park land dedication be paid to the City based upon an appraisal by an appraiser to be chosen by the City and paid for by the developer. Also, that a 30 ft. wide trail corridor be dedicated to the City centered on public trails in the development and that the value of the dedicated land be credited toward any fees in lieu of parkland dedication. The park land dedication shall not include wetlands, wetland buffer area, and no credit will be given for land beyond the 30 ft. centered on public trails. And lastly, that the cost of constructing any public trails within the dedicated park land be credited towards any fees in lieu of park dedication. The portion of park land dedication fee due for the 3rd Additional Final Plat has been calculated and added as a proposed condition of approval. As stated in previous sections of this report, there is no portion of the 30-foot wide trail corridor in this phase and therefore no credit to the fee is due. 8 12. That a trail phasing plan be submitted by the developer to be approved by City Staff and that the public trails be constructed within each phase prior to building permits being issued for that phase of development. This condition has not yet been met as the developer has not paved the required trail. City staff agreed to allow the developer to pave the trail in spring to help ensure a better finish rather than having the developer install the trail this fall as it was cold and wet – making a proper installation of the pavement difficult. 13. That a 10’ wide trail segment be provided from Palmer Drive (on preliminary plans) to the east edge of the plat within the County Right-of-Way. This condition has been met. 14. That the Tree Preservation Plans and Preliminary Landscape Plans be updated to comply with the City’s tree preservation requirements and the City’s landscape requirements for review and approval by the City prior to recording the Final Plat. The developer has submitted updated Tree Preservation and Preliminary Landscape Plans approved by the City. Additional comments from the City’s Landscape Architect specific to the 3rd Addition are attached to this report. 15. The developer consider woodland management and pollinator friendly native seeding in lieu of some required tree preservation replacement tree requirements as recommended by the City’s Landscape Architect. The developer requested and the City approved a Development Agreement amendment which no longer requires that trees planted within single family lots be warrantied. This reduced the number of trees required within the development from 3,800 to 2,900. The developer also submitted, and the City approved a preliminary landscape plan which further reduces the number of trees within the development from 2,900 to 1,943. The developer will be required to pay a park land dedication fee of $500 per 2.5 caliper inch tree not planted within each addition, totaling $478,500 for the entire development. The portion of park land dedication fee associated with the 3rd Addition is calculated and included as a condition of the 3rd Addition Final Plat. 16. All changes and modifications to the plans requested by the City Engineer in the Engineer’s report dated, March 8, 2017 and June 1, 2017 shall be incorporated into the preliminary plat and PUD plans. The developer has submitted updated preliminary plat and PUD plans that have been approved by the City. 17. The Preliminary Plat approval is conditioned upon the applicant meeting all City standards and design requirements unless specifically addressed otherwise in this resolution. It is a recommended condition of Final Plat approval that the developer meet all City standards and design requirements. 18. The developer shall comply with all comments identified within the Washington County letter dated March 6, 2017, including providing an additional 17 feet of right-of-way along 10th Street N. and constructing turn lane improvements meeting Washington County standards at the developer’s sole expense. It is a recommended condition of Final Plat approval that the developer comply with these comments. This condition does not apply to the 3rd Addition. 9 19. That the preliminary PUD Plans be approved by Valley Branch Watershed District and that evidence be provided that all conditions attached to a Valley Branch Watershed District permit be provided prior to the commencement of any grading activity on the site. The preliminary PUD Plans were approved by the Valley Branch Watershed District, and grading activity on the site has already commenced. 20. That open space within the shorelands of the residential development be protected with a conservation easement and that conservation easements be provided for review by the City Attorney and to be executed prior to Final Plat approval. It is a recommended condition of Final Plat approval that the developer provide these easements on Outlots H, F, E, B, D, C, A, L are all within the shoreland. None of the identified outlots from the Preliminary Plat are located within the 3rd Addition Final Plat; therefore this condition does not apply to the 3rd Addition Final Plat approval. 21. That golf carts shall be prohibited on city streets and city trails unless specifically allowed by City Ordinance. The City approved an ordinance which allows golf carts on local streets through the adoption of Ordinance 08-209 on May 15, 2018. 22. Prior to the issuance of building permits all wetland buffers shall be delineated and identified via staking or signage that is acceptable to the City. This is a recommended condition of Final Plat approval. 23. The applicant must provide the city a letter of approval to perform the proposed work in the gas pipeline easement within the development area as a condition of preliminary plat approval. This condition is not applicable to 3rd Addition. 24. Prior to the construction of any subdivision identification signs or neighborhood markers within the development, the developer shall submit sign plans for review and obtain a sign permit from the Planning Department. This is a recommended condition of Final Plat approval. 25. That the preliminary plat be updated to include street names that are consistent with the City’s street naming ordinance and approved by the City Council. This condition is met; see approved street naming conventions above. 26. The developer shall follow all of the rules and regulations spelled out in the Wetland Conservation Act and shall acquire the needed permits from the appropriate watershed districts prior to the commencement of any grading or development activity on the site. This is a recommended condition of Final Plat approval. 27. The developer shall enter into a separate grading agreement with the City prior to the commencement of any grading activity in advance of Final Plat and PUD plan approval. The City Engineer shall review any grading plan that is submitted in advance of a Final Plat and said plan shall document extent of any proposed grading on the site. This condition has been met. 10 28. The developer shall submit a revised preliminary plat and plans meeting all conditions of approval. All of the above conditions shall be met prior to the City accepting an application for Final Plat. This condition has been met. 29. That approval of the preliminary plat be contingent on Street D access to 10th Street. This condition has been met and does not apply to the 3rd Addition. 30. That the Royal Golf Club development will not have street lights except at street intersections and cul-de-sacs. This is a recommended condition of Final Plat approval. 31. That the developer work with the adjacent property owners to get an agreement in place for screening and that it be incorporated into the final landscape plans. The developer has had landscape plans approved by the Homestead neighborhood, and the submitted landscape plans for Final Plat are consistent with this approved landscape plan. 32. That the developer address the Public Works Director’s concerns as they pertain to the lift station designs as identified in a Public Works memorandum dated 5/19/2017. This condition has been met. 33. That a $1,000,000 donation to the Parks fund will be made with the phase of development when the former Tartan Park ballfields are no longer able to be used by the City. Development of the 3rd Addition affects the ballfields at former Tartan Park, therefore this requirement is added as a condition of Final Plat approval for the 3rd Addition. The developer will be required to make this donation to the City at the time the ballfields become unusable by the City (this includes storage of construction material, etc.) and before the City releases the final plat for recording. Recommended Findings. Staff recommends the following findings: 1. That all the requirements of City Code Sections 153.07 and 154.759 related to Final Plat and Final PUD Plans have been met by the Applicant. 2. That the Royal Golf Club at Lake Elmo 3rd Addition Final Plat and PUD Plans are generally consistent with Preliminary Plat and PUD Plans approved by the City of Lake Elmo on June 6, 2017. 3. That the Royal Golf Club at Lake Elmo 3rd Addition Final Plat and PUD Plans are consistent with the Lake Elmo Comprehensive Plan and the Future Land Use Map for this area. 4. That the Royal Golf Club at Lake Elmo 3rd Addition Final Plat and PUD Plans generally comply with the City’s GCC - Golf Course Community zoning districts as modified by the PUD regulations. 5. That the Royal Golf Club at Lake Elmo 3rd Addition Final Plat PUD Plans comply with the City’s subdivision ordinance. 11 6. That the Royal Golf Club at Lake Elmo 3rd Addition Final Plat and PUD Plans comply with the City’s Planned Unit Development Regulations. 7. That the Royal Golf Club at Lake Elmo 3rd Addition Final Plat and PUD Plans comply with the City’s Engineering Standards, except where noted in the review memorandum from the City Engineer dated November 19, 2018 and modified by PUD regulations. 8. That the Royal Golf Club at Lake Elmo 3rd Addition Final Plat and PUD Plans generally comply with other City zoning ordinances, shoreland, and erosion and sediment control, except as noted in this staff report and review memorandum from the City Engineer dated November 19, 2018. 9. That the Royal Golf Club at Lake Elmo 3rd Addition Final Plat and PUD Plans generally comply with the City’s landscaping and tree preservation ordinances, providing some flexibility to the Applicant to allow for woodland management and pollinator friendly native seeding in lieu of some required tree replacement in order to avoid possible detriment caused by over planting. 10. That the Royal Golf Club at Lake Elmo 3rd Addition Final Plat and PUD Plans achieve multiple identified objectives for planned developments within Lake Elmo. 11. That the proposed Final Plat and PUD Plans are for the 3rd Addition of 67 single family residential units of a 291-unit total residential golf course community Planned Unit Development on 103.7 acres of land (of 231 acres total) located on the former 3M Tartan Park properties. 12. That the Final Plat and PUD Plans will be located on property legally described on the attached Exhibit “A”. 13. That there has been significant public testimony that 20th Street is already dangerous without the additional traffic and that the City and developer need to explore ways to make the road safer. 14. That the proposed PUD will allow a more flexible, creative, and efficient approach to the use of the land, and will specifically relate to existing zoning district standards in the following manner (with exceptions as noted): a. Setbacks: i. Royal Golf Club at Lake Elmo Setbacks 15. 16. 100 Ft. Wide Lots 17. 80-90 Ft. Wide Lots 18. 55-65 Ft. Wide Lots 19. Front 20. 30 ft. 21. 30 ft. 22. 20 ft. for side loaded garages, or 25’ 23. Side 24. 10 ft. 25. 10 ft. 26. 10ft. house/5ft. 12 garage or 7.5 ft./7.5 ft. 27. Corner Side 28. 15 ft. 29. 15 ft. 30. 15 ft. 31. Rear 32. 30 ft. 33. 30 ft. 34. 20 ft. a. Maximum Impervious Coverage: The maximum impervious coverage for 55- 65’ wide lots shall be 50%. All other lots shall have a maximum impervious coverage of 40%. b. Lot Sizes: The minimum lot size for Villa lots (55-65’ wide) in the development shall be 6,600 sq. ft. c. Attached Garages: That attached garages shall not exceed 1,300 sq. ft. in area at the ground floor level except by conditional use permit. The width of the visible garage door area when closed shall not exceed 60% of the principal building façade (including garage) fronting on the primary street. d. Subdivision Identification Signs: The Royal Golf Club at Lake Elmo residential subdivision shall be allowed up to a maximum of 4 subdivision identification signs, including the identification sign for the golf course entrance, not to exceed 24 sq. feet in sign area each, located no closer than 10 feet to any public right-of-way. In addition, neighborhood identification markers (pillars) shall be permitted to be no larger than 2 ft. x 2 ft. to identify the development logo and the name of the neighborhood. Additional subdivision signs should be considered for a subdivision of this size. i. Staff Note: If the developer requests a change to this, a variance should be requested. e. All other requirements for the City’s GCC – Golf Course Community zoning district will apply, including the allowed uses and other site and development standards. f. That the proposed street names within the development are generally consistent with the City’s Street Naming Policy as amended April 17, 2018. g. The developer has not yet constructed an HOA-owned and maintained play structure as required by the original condition of approval of the 2nd Addition Final Plat. Recommended Conditions of Approval. Staff recommends the following conditions of approval: 1. That there shall be no encroachments to drainage and utility easements on residential lots other than those reviewed and approved by the City Engineer and upon execution of an easement encroachment agreement. 2. Prior to the execution of Final Plat, the Developer shall enter into a Developer’s Agreement acceptable to the City Attorney and approved by the City Council that 13 delineates who is responsible for the design, construction, and payment of the required improvements with financial guarantees therefore. 3. The Royal Golf Club at Lake Elmo 3rd Addition shall be incorporated into the Common Interest Agreement concerning management of the common areas and establish a homeowner’s association (HOA) which shall be submitted in final form to the Planning Director before any building permit may be issued for any structure in any phase of the development. Said agreement shall comply with Minnesota Statues 515B-103 and specifically the provisions concerning the transfer of control to the future property owners. The HOA documents shall include required maintenance of wetland buffers. 4. That the HOA documents include architectural requirements that require four-sided architecture and garages facing the public rights-of-way to have windows and/or other architectural features. 5. The applicant shall enter into a landscape license and maintenance agreement with the City that clarifies the individuals or entities responsible for landscaping. 6. The developer shall provide evidence of an HOA owned and maintained children’s play structure or other similar improvement has been constructed within Outlot D of the 2nd Addition before the release of building permits for the 3rd Addition. 7. That a fee in lieu of park land dedication be paid to the City based upon an appraisal by an appraiser to be chosen by the City and paid for by the developer. 8. That the developer pay a parkland dedication fee equal to $500 per 2.5 caliper inch required in lieu of some required tree preservation replacement tree requirements, totaling $111,552.00 in lieu of planting the required number of trees required. This fee was calculated as follows: $500.00 multiplied by 969 2.5-caliper inch tree not planted within the entire subdivision, divided by 291 single family lots within the entire subdivision, multiplied by 67 single family lots within the 3rd Addition. 9. All changes and modifications to the plans requested by the City Engineer in the Engineer’s review memo dated November 19, 2018 shall be incorporated into the Final Plat and PUD Plans. The Applicant should note the requirements for VBWD permits for temporary storm water management. 10. The Final Plat and PUD Plans approval is conditioned upon the applicant meeting all City standards and design requirements unless specifically addressed otherwise in this resolution. 11. Prior to the City issuing building permits, all wetland buffers shall be delineated and identified via staking or signage that is acceptable to the City. 12. Prior to the construction of any subdivision identification signs or neighborhood markers within the development, the developer shall submit sign plans for review and obtain a sign permit from the Planning Department. Any amendments to the finding regarding signs indicated in this Resolution shall be subject to a PUD amendment or variance. 13. That the Final Plat include street names as approved by Council. 14. The developer shall follow all of the rules and regulations spelled out in the Wetland Conservation Act and shall acquire the needed permits from the appropriate 14 watershed districts prior to the commencement of any grading or development activity on the site. 15. That the Royal Golf Club development will not have street lights except at street intersections and cul-de-sacs. 16. That the developer make a $1,000,000 donation to the City Parks fund when construction of the 3rd Addition prohibits use of the former Tartan Park ballfields, including construction materials storage and before the city releases the 3rd Addition final plat for recording. 17. The location and spacing of the trees that overlap the buildings and on edge of driveway when shown at mature diameter is adjusted and resubmitted on a revised landscape plan, per the Landscape Review memo, dated November 8, 2018. 18. The developer shall pave the unfinished trail in the 2nd Addition as soon as favorable conditions are available in the spring of 2019. The City may choose to not release building permits for the 3rd Addition in the spring of 2019 if the developer has not completed the required trail paving in a timely manner. EASEMENT VACATION Reason. The Applicant is requesting an easement vacation over Outlot T of Royal Golf Club at Lake Elmo. These drainage and utility easements were dedicated to the City with the Final Plat. This outlot will be re-platted with the 3rd Addition. In order to avoid “stacking easements” and to keep the title clean for future owners/users of the parcels, the Applicant is requesting that the easements be vacated with dedication of new easements. Outlot T will be dedicated right-of-way, residential lots, and become Outlot C for wetland and future development of the 4th Addition. Recommended Condition of Approval. Staff is recommending approval, subject to the following condition of approval: 1. New easements on Outlot T as requested by the City Engineer and Public Works Director shall be recorded with the Royal Golf Club at Lake Elmo 3rd Addition Final Plat. RECOMMENDATION: Staff recommends that the City Council approve the Royal Golf Club at Lake Elmo 3rd Addition Final Plat and PUD Plans, as well as the easement vacation request, based on the findings of fact and conditions outlined in the Staff Report. “Move to approve the Royal Golf Club at Lake Elmo 3rd Addition Final Plat and PUD Plans based on the findings of fact and conditions outlined in the Staff Report.” “Move to approve the easement vacation request to vacate existing drainage and utility easements over Outlot T, subject to conditions of approval.” 15 ATTACHMENTS: 1. Final Plat Application and Narrative – October 15, 2018 2. 3rd Addition Final Plat 3. City Engineer’s Review Memo – November 19, 2018 4. 3rd Addition Landscaping Plans 5. Landscape Architect’s Review – November 8, 2018 6. Easement Vacation Application – October 16, 2018 T IIE C ITY O F U\KEELMO FINAL PLAT APPLICATION REQUIREMENTS 1 All Subdivisions of Land creating four (4) or more lots This h andout is intended to provide guidance on putting together and submitting a Final Plat appl ication for the subdivision of property in Lake Elmo. The purpose of the Final Plat is to incorporate all conditions placed on the Preliminary Plat application into th e final plans, and to finalize a ll documentation for legal recording at the County. This steps completes the subdivision process. In order to have your Final P lat application be complete and reviewed in a timely fashion, there are a number of steps that must be followed: 1. Pre-submittal Meeting: Contact City Staff to discuss the status of any outstanding Preliminary Plat conditions, to discuss the requirements for Final Plat app lication submittal and obtain another land use application. 2. Final Plat Submittal: Prepare an informational packet (described herein) that fulfills the Final P lat submittal requirements . Providing a detailed and thorough app lication packet will greatly reduce the overall review time. Submit your completed packet to Staff to initiate review. 3. Completeness Review: Staff will examine your submittal to determine if the application is complete, and contact you if additional information is required or was omitted. It is to your advantage to submit your materials as early as possible so Staff can assist you in meeting all requirements. Applications found to be incomplete will be returned to the applicant. 2 4. Final Plat Review/Processing: Staff will process completed applications. This process typically requires at least one applicant revision and resubmittal of plans to work through review comments. The process may also include additional applicant meetings, requesting review comments from partnering agencies, and writing reports. 5. Planning Commission Meeting: Once the plans are revised to full y meet the Zoning and Subdivision Ordinance and Engineering Design Standards as outlined by Staff, planning and engineering reports are prepared and the item is scheduled for the next available Planning Commission meeting (2nd or 4 th Monday of the month3). 1 The information provided in thi s document is intended to be a correct statement of the law as set forth in the Lake Elmo City Code and the laws of the State of Minnesota. However, the applicant should refer to the actual sources and consult with their own legal advisor regarding applicability to their application. In providing this information, the City makes no representations nor provides any legal advice or opinion. 2 Minnesota State Statute 15 .99 requires local governments to review an application within 15 business days of its submission to detennine if an application is complete and/or if additional information is needed to adequately review the subject request. 3 Staff will determine when applications are reviewed based on the time needed to review the application and the number of items already scheduled on future agendas. Please note that meeting dates are ange due to holidays, lack of quorum, etc. Please contact City Hall to confirm all dates and times. f'i,wl !'/in Ap11liwrio11 Handow Ci1_r u/Lake E/1110 6. Revisions: If needed, the Final Plat is revised to address the Planning Commission 's recommendation(s) and any outstanding review comments prior to City Council consideration. 7. City Council Meeting: Once the plans are finalized and ready for the City Council's consideration, staff reports are prepared and the Final Plat is placed on the next available City Council meeting agenda (1 st or 3rd Tuesday of the month3). Applicants are advised to attend both the Planning Commission and City Council meetings and be open to questions regarding the request. 8. Decision: The City Council will review the request and either grant or deny the Final Plat. 9. Title Work: If the Final Plat application is approved by the City Council, all title work must be reviewed and approved by the City Attorney before the plat is recorded by the County. The applicant shall provide evidence in a form satisfactory to the City Attorney that he/she has fee interest in the subject property. Above all else, it is imperative that an applicant begin preparations as early as possible and to ensure that a complete application is submitted. Review by the Planning Commission will not occur until at least three weeks have passed from when the City has deemed the application complete. Final Plat Fees: The City Council has established a non-refundable fee 4 for processing Final Plat applications. Please see the current fee schedule on our website. In addition, the City requires that the applicant enter into an Escrow Agreement with the City and post an $8,000 escrow to reimburse the City for all technical planning, engineering, public works and legal review. You will find that a great deal of the information requested for a Final Plat application matches the requirements for Preliminary Plat application submittal. While we have your original applications, the City does require that all applicants submit a new and complete application at every stage of the development process (updating information as needed). This allows us to track changes as the application progresses through the various levels ofreview. With this in mind, the following materials must be submitted prior to deeming an application complete: Sub: Reg: □ □ I. Item: A completed land use application form signed by all property owners along with payment of the proper filing fee, escrow and escrow agreement. 4 Applicant is also responsible for any additional fees incurred by the City (i.e. engineering, planning, po stage, legal expenses, et cetera). 2 F'inal Plat 1pp/icatiou Handout Ci(y of Lake Elmo D D 2. Written statements providing information regarding your proposal. Please provide a separate answer for each of the lettered items listed below ( answers must be submitted in both hard copy and electronic form--MS Word format or PDF): a. A listing of contact information including name(s), address(es) and phone number(s) of: the owner of record, authorized agents or representatives, engineer, surveyor, and any other relevant associates. b. A listing of the following site data: Address, current zoning, parcel size in acres and square feet, property identification number(s) (PID), and current legal description(s). c. Final Subdivision and Lot Information: i. The name of the Final Plat. ii. A table listing the lot and block number, size of lot, width of lot, and depth of lot. iii. Final exact area calculations of parks, trails, and any other dedicated public open space; and estimated values of all dedicated land and improvements (trails, park equipment, sports fields, etc.). iv. Final exact area calculations of wetlands and buffers. v. Final proposed area calculations for all dedicated right-of-ways. vi. Proposed legal descriptions for: all lots, easements to be created (if not being dedicated on the plat), and easements to be vacated (if any). d. An explanation of how issues have been addressed since the Preliminary Plat phase of the development. e. A statement showing the final density of the project with the method of calculating said density shown. f. Discuss proposed infrastructure improvements and phasing thereof (i.e. proposed roadways, sewer systems, water systems, sidewalks/trails, parking, etc) necessary to serve the subdivision. g. If applicable, a narrative addressing how concerns/issues raised by neighboring properties have been addressed ( discussing your proposal with the neighboring land owners is recommended to get a sense of what issues may arise as your application is processed). h. If applicable, a description of how conflicts with nearby land uses (livability, value, potential future development, etc.) and/or disturbances to wetlands or natural areas are being avoided or mitigated. i. Provide justification that the proposal will not place an excessive burden on roads (traffic), sewage, water supply, parks, schools, fire, police, or other public facilities/services (including traffic flows) in the area. 3 Final Plat Application Handout Ci(Y uf Luke Eb'.~;. 0 0 3. Final Grading Plan: The developer shall submit a final grading, drainage and erosion control plan utilizing a copy of the current certificate of survey as a base for the site in question, prepared and signed by a Minnesota licensed engineer, depicting the following information: D O 4. North arrow and date of preparation. D O 5. Graphic Scale ( engineering scale only, not less than one (1) inch equals fifth (50) feet). D D 6. For each lot, provide lot and block numbers, building pad location, building type and proposed building first floor elevation, low floor elevation and elevation at garage slab. 0 0 7. Stormwater Management Plan, with a narrative, including the configuration of drainage areas and calculations that meet the requirements of the City Code and/or applicable Watershed Standards. 0 0 8. Location of all natural features on the tract. Natural features are considered to include, but are not limited to the following: tree lines, wetlands, ponds, lalces, streams, drainage channels, bluffs, steep slopes, etc. □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ Final Grading, Drainage and Erosion Control Plan continued: 9. All delineated Wetlands and watercourse buffers per the City and Watershed standards; and wetland replacement plan, if needed. 10. Location of all existing storm sewer facilities, including pipes, manholes, catch basins, ponds, swales, and drainage channels within one hundred fifty (150) feet of the tract. Existing pipe type, grades, rim and invert elevations and normal and high water elevations must be included. 11. Normal water level (NWL) and 100-year high water level (100- year HWL) for all water bodies, existing and proposed. 12. Spot elevations at drainage break points and emergency overflows (in BOLD) with directional arrows indicating site, swale and lot drainage. 13. Retaining Walls (wall heights and elevations). 14. Locations, grades, rim and invert elevations of all storm sewer facilities, including ponds and BMP's proposed to serve the tract. 15. Locations and elevations of all street high and low points. 16. Street grades shown. 17. Provide phasing plan for site grading. 7 Final Plat Application (!cmc!~;;;1.tt _______________ _ ____ _;;C;,;aic;;;Y o;;:>f.;;L,ake Elnw. □ □ □ □ □ □ □ □ □ □ 7. Water Supply, Public: Water mains shall be provided to serve the subdivision by extensi,;m of an existing community system wherever feasible. Service connections shall be stubbed to the property line. Extensions of the public water supply system shall be designed so as to provide public water in accordance with the engineering design standards as approved by the City Engineer and in accordance with the City's Comprehensive Water Plan. The Final Utility Plan shall indicate the location of all hydrants and valves. 8. Water Supply, Private: In areas where public water supply is not available, individual wells shall be provided on each lot, properly placed in relationship to the individual sewage disposal facilities. Well plans must comply with the State Well Code, as may be amended, and be submitted for the approval of the City Engineer. 9. Sewage Disposal, Public: Sanitary sewer laterals and service connections shall be installed in accordance with the design standards of the City as approved by the City Engineer. The Final Utility Plan shall provide the locations, grades, rim and invert elevations, and sizes of all proposed sanitary sewer facilities to serve the tract. Final Utility Plan continued: 10. Sewage Disposal, Private: All individual sewage treatment systems shall be installed in accordance with all applicable State, County, and City requirements. 11. Other information as required and outlined in the City Plan Sheet Format Requirements. D Final Street & Storm Sewer Plan: Sub: Reguired: Item: D D I. Appropriate identification of the drawing as a "final street & storm sewer plan." D D 2. Administrative information as required for the preliminary plat D D 3. Final Street and Stonn Sewer Plan, prepared and signed by a Minnesota licensed engineer, depicting the following information: D D 4. Layout of proposed streets showing the proposed lot lines, right- of-way widths, and proposed names of streets in conformance with the County Uniform Street Naming and Addressing System. 9 Final Plut Application lf~1;do_,;;;u1_, __ _ City of Lake Elmo. -------------------------'--"----· 0 0 4. Indicate how the proposed subdivision will relate to potential future subdivisions of adjacent properties (you may need to ghost plat development on adjacent properties to establish this relation). 0 Electronic files Sub: Required: Item: 0 0 1. A cd or flashdrive must be submitted which includes electronic files for the written statements regarding the proposal, the plat and all associated plans. Staff can generally work with most file formats (.jpg or .pdf files are preferred). Sub: Reg: Item: □ □ 4. □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ Supplemental Information. Depending upon the submittal, the following items may also be required: Feasibility report(s) for proposed individual on-site sewer and water systems. Such reports will be required with any future plat; Supplemental Information continued: Proposed protective covenants; Ten (10) copies of a context diagram that graphically depicts how the development plan relates to its surrounding neighborhood or community context including the pedestrian, bike, and street (vehicular access) network (existing and potential); A Traffic Impact Study (TIS) ( 6 copies) prepared in accordance with State, County and/or City Engineering guidelines; A soil survey and report; Signed letters of intent indicating that all required off-site easements and off-site rights-of-way necessary for the project could be negotiated and obtained; A hydrological/groundwater report; Any other special natural area or environmental study or report pursuant to Lake Elmo Code as requested by the City, if such exists or is deemed necessary; 12 Final Plat Applic:ati,'!n Handow Cizv vf Lake Elmo □ □ Any other information required by Staff, Commissioners, or Council Members necessary to provide a complete review of tbe preliminary plat and associated plans 7. Additional items include: Sub: Reg: Item: □ □ 5. Variances: If you are requesting variances in any portion of the submitted Final Plat, the City asks that you list each of tbe requested variances and provide an explanation as to why each is necessary and cannot be avoided. Additionally, you must provide written answers to the following questions: (I) Identify the unusual hardship on tbe land tbat necessitates tbe variance request; and (2) Explain the nature of the proposed use of land and the existing use of land in the vicinity of the property; and (3) Estimate the number of persons to reside or work in tbe proposed subdivision; and (4) Indicate tbe anticipated effect of the proposed subdivision upon traffic conditions in the vicinity. Sub: Reg: Item: □ □ 6. Additional Applications: If your request involves a rezoning request, additional applications will be required. □ □ Zoning Map Amendment Application Upon City Council approval of Final Plat, and prior to any construction commencing, a pre- construction meeting must occur for botb grading and street utility construction. These meetings may be combined into one meeting provided all items on both check lists are completed. Pre- construction meetings may not occur before tbe City Council approves tbe Final Plat and Development Agreement. Checklist for Pre-Constructiou Conference for Grading I. 2. □ □ Payment of Development Fees Issuance of securities on City of Lake Elmo approved form 7 Number of copies, size, and other such administrative details may also be imposed when requiring additional information. 13 Final Plat Applica._li_o,_, f_I_w_ul_01_1t ______________ _ Ci(y of Lake Eb-no 3. 4. 5. 6. 7. 8. □ Copy of Certificate of Insurance for both Developer and General Contractor identifying City of Lake Elmo as additional insured on City of Lake Elmo approved form □ Copy ofNPDES card □ Grading specifications □ Proposed construction schedule □ List of subcontractors and contacts □ List of materials and suppliers Prior to grading operations commencing, contractor shall install all perimeter erosion control and other required erosion control best management practices and have the site inspected and approved by the City of Lake Elmo's Water Resource Manager. Checklist for Pre-Construction Conference for Streets and Utilities I. 2. 3. 4. 5. 6. 7. 8. 9. □ □ □ □ □ □ □ □ □ Payment of Development Fees Issuance of securities on City of Lake Elmo approved form Street and Utility Pre-Con Checklist continued: Copy of Certificate of Insurance for both Developer and General Contractor identifying City of Lake Elmo as additional insured on City of Lake Elmo approved form Approved construction plans and specifications. (Note: these may not be the same as the approved Final Plat Street and Utility Plans. Questions about construction plans and specifications should be directed to the City Engineer) Minnesota Department of Health Watermain Permit Minnesota Pollution Control Agency Sanitary Sewer Extension Permit Proposed construction schedule List of subcontractors and contacts List of materials and suppliers 14 Final!'fa!APP/iC(l(ion Han_d_o_111_. ________________ , ________ C"""i~v.ef~ State Statutes provide City staff with fifteen (I 5) business days to review an application to determine if it is complete. Applications found to be incomplete will be returned to the applicant. Please contact staff at (651) 747-3900 if you have any questions. Thank you! This handout last updated on 6/9/2016 15 Washington ~-a County PARCEL SEARCH APPLICATION PUBLIC WORKS DEPARTMENT SURVEY DIVISION 11660 Myeron Road North Stillwater, Minnesota 55082 PHONE (651) 430-4300 EMAIL Publicworks@co.washington.mn.us I Payment Date: I Parcel Search File No: Chec ks pa yab le to WASHING TON COUNTY ~I _Pa~y_m_e_n_t T_y~p~e_: -----~ REQUEST FOR SURROUNDING PROPERTY OWNERS AND ADDRESSES List of owner names and addres ses for parcels located withi n 350 feet of: Parcel Identification Number(s): City of Lake E lmo will mail out Property Owner Royal Developme nt Inc. Emai l afurlonoln)rovalclubmn.com Applicant (if different than owne r) Business (if applicable) Mailing labe ls Yes ✓ No # of sets of labels: Parcel Search Fees Property Address -City, State and Zip 11 455 20th Street N , Lake E lmo, MN 55042 Phone 651-505-9079 M a iling Addres s -City, State and Zip Date needed: Mail report Pick up report P hone 1st 25 parcels, including subject parcel ($50.00) $ ____ _ # of additional parcel s __ x .50 l sheet of 30 labels ($1.00/set) # of additional s heets of labels x 1.00 Postage, if parcel search is mailed ($2.00) Fe e, if parcel s earch is faxed ($2 .00) Amount due: Total # of parce ls ___ _ Total # of labels Completion date Service Rep $ ____ _ THIS INFORMATION WAS COMPILED FROM WASHINGTON COUNTY SURVEYOR MAPS AND COUNTY ASSESSOR DATA FILES. THE SURVEYOR'S OFFICE IS NOT RESPONSIBLE FOR ANY INACCURACIES IN THE INFORMATION RELIED UPON IN THIS PARCEL SEARCH. A n Eq ual Employ m e nt Opportunity/Affirma tive A c tio n E m p loyer J :\I.ANOUSE\lin:il\Ap pFomu\A1>ps\Parcel Se an:h App po.It' l'I It: CITY OF U\KEELMO City of Lake Elmo Escrow Agreement for Municipal Review Services Deposit Agreement THIS AGREEMENT is made this J1_ day of Qc.Job.,.r 201 tJ by the Applicant and Owner (hereinafter individually and collectively referred to as "Applicant") in favor of the City of Lake Elmo, a municipal corporation of Minnesota (hereinafter referred to as "City"). A. "Applicant" whose name and address is: Royal Development Inc. 11455 20th Street N ' Lake Elmo MN 55042 B. "Owner" whose name and address is: H.C. Golf Land. LLC. 941 Hillwind Rd NE STE 301 Fridley. MN 55432 RECITALS WHEREAS, the Applicant has applied to the City for approval for one or more of the following: (Circle One) D 1. Concept/ Sketch Plan D 2 Preliminary Plat [!] 3. Final Plat D 4. Planned Unit Development D 5. Open Space Development D 6. Conditional Use Permit D 7. Commercial Zoning / Use D 8. EAW Review WHEREAS, the App licant acknowled ges the receipt of benefit to the property, from the City's technical and compliance review of the application; and WHEREAS, under authority granted to it, including Minnesota Statutes Chapte r s 412 and 462 , the City will process the application on the condit ion that the App licant enter into this Deposit Agr ee ment, which agreement defines certain duties and respo nsibilities of the Applicant, as well as the City; and the Applican t shall provide cash to the City in the amount satisfactory to the City; and provide security to the City for the payment of all review costs incurred by the City. NOW THEREFORE, the City and Applicant agree as follows: 1. Requirement. The Applicant is required to make the necessary deposits prior to the process of municipal planning, public works, legal & engineering review commences. 2. Review Process. Applicant acknowledges and agrees that the City shall commence to review and process the review request checked above at such a time that this Agreement is executed by all parties and the cash required for the specific review is deposited and posted by the City's Finance Department. The City may provide a review completion schedule to the Applicant at the time of deposit. The City reserves the right to modify the schedule based on the completeness of the application, the need for additional information for review, or revisions to the application that may occur during the scheduled review. 3. Use of Deposited Funds. The City may draw upon the deposits to pay the costs it incurs in connection with reviewing the application. The City shall determine .all of its costs, including both administrative and consulting services, at the rates charged by the City or its consultants, determined according to the City's adopted fee schedule. A copy of the current administrative and consulting rates is attached as Exhibit "A", which rates are subject to change by the City, without notice to the Applicant. Exhibit "A" should not be construed as an exhaustive list of consultants and Applicants shall be responsible for all other consulting fees related to the application. The City shall provide Applicant with the applicable rates for consultants used in the review prior to commencement. This Agreement does not pertain to ancillary charges incurred by reviewing of other governmental bodies, including but not limited to, Soil & Water Conservation Districts, Washington County Government, Water Shed, or any other unit of government that may, by right,have review authority. 4. Conditions of Deposit. The following stipulations and conditions shall apply to the deposit account for review services contemplated under this Agreement. a. Payment shall be made to City consultants, included but not limited to legal and planning, in the amounts billed to the City, according to consulting rates in effect at the time of the execution of the agreement. Such consulting deemed necessary for the proper review of the application shall be at a usual and customary rate as it relates to the subject matter of the application for payment as determined by the City. b. The City shall reimburse itself from deposit accounts for all costs and expense incurred by the City in connection with the implementation and enforcement of this Agreement. Reimbursement shall occur on a monthly basis and the City's Finance Department shall notify Applicant of the reimbursement via account reconciliation report. c. The City shall not be responsible for paying any interest on the money deposited under the Agreement. d. If in the discretion of both the City's Finance Department and the Community Development Department, there is deemed to be an inadequate balance in the deposit account to pay for all fees and costs incurred by the City, the City will notify the Applicant for the need for an additional deposit. The total of the additional deposit shall be calculated by City staff based on the amount of work yet to be completed in the review of the application. Applicant agrees to make the additional deposit within (10) days of a receipt of such notice. For purposes hereof, receipt of notice shall be deemed made upon the depositing of the notice in the U.S. Mail, postage paid. In the event, the Applicant fails to make the additional deposit with (10) days of receipt of the notice, the City will terminate its review process and not re-commence until the appropriate deposit is made and posted by the City's Finance Department. e. No applications will be processed or forwarded to the appropriate governing reviewing body by the City until all amounts due under this Agreement have been paid in full. 5. Positive Balance in Escrow Accounts. Upon the happening of any of the following events, the balance in the deposit account less outstanding fees shall be paid to the Applicant within (90) days of receipt by the City of a written request by the Applicant for payment: (1) completion of the development process; or (2) the application is withdrawn by the Application; (3) the applicant is denied by the City for any reason. 6. Deposit Amounts. The initial deposit amount contemplated for each the purposes described under the Agreement, which may be revised by the City from time to time, are set forth for Exhibit "B" attached hereto. 7. Accounting. If there has been activity in the account, the City will provide a monthly accounting of all expenses charged against the account or when requested by the Applicant. An accounting will also be provided when the City notices the need for an additional escrow deposit. 8. Terms of Breach. In the event of any terms of this Agreement are breached by the Applicant, including, but not limited to failure to make additional deposits when required by the City, the City may cease processing any application submitted by the Applicant or order the Applicant to cease any further development or progress under the terms of this Agreement, or both. Applicant indemnifies and holds the City harmless from any liability, claim, action or suit by or any obligation to the Applicant arising from or in connection with the City exercising or enforcing the terms and conditions of this Agreement or action on the Application. The Applicant shall pay all costs and expenses; including reasonable attorney fees and suit costs, incurred by the City arising from or in connection with the City any terms and conditions of this Agreement. 9. Validity. If any portion, section, subsection, sentence, clause, paragraph or phrase of this Agreement is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portion of this Agreement. 10. Binding Agreement. The parties mutually recognize and agree that all terms and conditions of this Agreement shall run with the land herein described and shall be binding upon the heirs, successors, administrators and assigns of the parties referenced in this Agreement. 11. Amendments. The terms of this Agreement shall not be amended without the written consent of the City and all parties hereto. [ Signature Page Follows] CITY OF LAKE ELMO By: Kristina Handt Its: City Administrator Attest: Julie Johnson, City Clerk STATE OF MINNESOTA ) 55. COUNTY OF WASHINGTON ) On this __ day of ______ _, 201 , before me a Notary Public within and for said County, personally appeared _________ and ___________ to me personally known, to be the person described in and who executed the foregoing instrument and acknowledged that he/ she/ they executed that same as his/ her/ their free act and deed. Notary Public Exhibit A Outlot T, The Royal Golf Club at Lake Elmo, PIO: 25.029.21.22.0001 Outlot J, The Royal Golf Club at Lake Elmo 2 nd Addition, PIO: 25.029.21.31.0041 The Royal Golf Club at Lake Elmo 3rd Addition Lot Block Area (sq. ft.) Lot Width Lot Depth 1 1 13,665 110.6 139.5 2 1 8,788 64.0 135.1 3 1 8,719 63.7 134.7 4 1 10,218 63.9 134.5 5 1 10,733 60.4 134.5 6 1 10,369 59.5 134.5 7 1 13,995 130.3 129.3 8 1 13,587 73.2 143.3 9 1 10,239 78.3 137.2 10 1 10,149 50.7 154.3 1 2 11,958 69.7 134.5 2 2 8,608 64.0 ,134.5 3 2 8,866 64.4 134.5 4 2 10,579 62.0 137.1 5 2 11,014 62.0 143.8 6 2 12,349 57.1 147.5 7 2 10,481 62.5 132.1 8 2 10,618 98.7 151.4 9 2 9,278 62.9 154.2 10 2 8,151 63.6 130.6 11 2 7,929 63.4 126.9 12 2 9,698 108.1 123.7 1 3 12,399 55.0 131.5 2 3 8,055 61.3 137 3 3 7,621 62.8 126.4 4 3 7,757 64.2 127 5 3 9,203 58.5 133.9 6 3 10,266 61.6 125 7 3 9,577 64.2 126.6 8 3 8,023 64.2 128.1 9 3 8,095 64.2 129.1 10 3 7,988 68.0 125.8 11 3 8,784 62.3 143.1 1 4 18,893 126.4 185.9 2 4 21,360 100.5 211.1 3 4 25,251 100.0 255.1 4 4 25,018 100.0 250.8 5 4 22,769 100.0 228.9 6 4 20,016 100.0 200.5 7 4 17,272 100.0 172.8 8 4 16,225 102.1 152.2 9 4 15,128 101.4 151.7 10 4 15,191 100.0 152.1 11 4 15,158 100.0 152.8 12 4 15,507 108.4 151.5 13 4 15,240 104.3 150.5 14 4 15,277 104.7 150.9 15 4 15,110 101.8 150.3 16 4 15,578 109.7 152 17 4 15,626 110.4 152 18 4 15,396 106.3 151.6 19 4 15,000 100.0 150 20 4 18,007 100.0 150 21 4 19,108 100.0 150 22 4 19,228 100.0 150 23 4 15,726 100.0 150 24 4 15,000 100.0 150 25 4 15,359 107.1 150.3 1 5 14,216 92.4 149.3 2 5 13,842 90.1 149.3 3 5 13,651 90.0 149.9 4 5 14,158 90.1 148.6 5 5 13,643 90.1 143 6 5 13,232 94.1 138.8 7 5 14,933 124.7 145.2 8 5 15,393 131.1 145 9 5 17,035 104.5 144.5 Total Lot 895,305 Outlot A 234,579 Outlot B 17,672 Outlot C 3,081,280 Total Outlot 3,333,531 Right of Way 288,324 TOTAL 4,517,160 Measured 4,517,160 Difference o Wetland Area 207,059 ~/ ✓ THE ROYAL CLUB October 15 , 2018 Mr. Ben Prchal Director of Planning City of Lake Elmo 3 800 Laverne Ave. N. Lake Elmo, MN 55042 Re: Final Plat/P.U.D. Narrative -The Royal Golf C lub at Lake Elmo Dear Mr. Prchal, H .C. Golf Land, LLC and Royal Development, Inc. is pleased to s ubmit herew ith our application for final plat and planned unit development approval for Phase III at The Royal Club at Lake Elmo. H.C. Golf Land and Royal Development woul d like to extend their sincere thanks to the City of Lake E l mo, its City Council, its Advisory Committees and its staff and consultants for their direction, cooperation and assistance in moving the RGC to this juncture. The following narrative will set out the basic elements of the p lat, address those information items requested in the appl ication forms and those items w hich will need collaboration between us as we move this plat to final acceptance. Owner H.C . Go lf Land, LLC is the current fee owner of the underly ing propetiy (Outlot T of The Royal Go lf Club at Lake Elmo and Outlet J , The Royal Golf Club at Lake Elmo 2 nd Addition). As soon as the final plat is recorded H.C. Golf Land, LLC wi ll retain ownership of Outlot C of the 3 rd Addition and transfer fee ownership of the lo ts/b locks to Royal Development, Inc., with Outlots A and B being transferred to the h o meowner's association or the City, as the City directs . Based on this current ownership and in tended immediate transfer, the "App licant" under the appl ication is Roya l Development, Inc. and the "Owner" is H.C. Golf Land, LLC. A ll additional documents should be prepared under the Royal Development, Inc. name as it is the developer and wi ll be fu lfilling the ob li gations as set forth in those agreements. ll Page ~ / .T THE ROYAL CLUB Existing Zoning The property has been zoned GCC (Golf Course Community) by the City of Lake Elmo. Plat Area/Ownership/Description The property is owned by H.C. Golf Land, LLC and is comprised of two parcels w ho se current P.I.D. 'sand legal descriptions are attached hereto as Exhibit "A". The property has been divided into lots , blocks and outlots for the development of our Phase III, w ith additional outlots reserved for future phases of d eve lopment. Residential -Contained in Blocks l , 2 , 3, 4 , a nd 5 are 67 residential home site lots consisting of 34 traditional s ingle family detached lots and 33 -"Villa" lots for detached s ing le- family townhomes which wi ll have Villa Association -maintained lawns and exteriors as further noted below. Outlets -The final plat contains three outlots designated as Outlets A, Band C. Residential Setbacks The setbacks for the residential lots are consistent with the approved preliminary plat. Dedicated Rights of Way Within the plat, RGC is dedicating rights of way to the public in the amount of 288,324 SF for our new residential streets. Density Consistent w ith the approved preliminary plat, the net residential density of all phases of The Royal C lub is calculated as 291 approved units and 187 net residential acres y ielding a density of 1.56 units/net acre. Development Phasing We are proposing to develop RGC in four phases with the current 67 lots denoted as Phase III. 2 1 Page ~/ ✓ THE ROYAL CLUB Development Schedule Site grading for Phase III will commence Fall of 2018 or Spring of 2019. As to the golf facilities, we have finished the reconstruction of the I 8-hole championship golf course, the practice range, s hort course, and renovation s of the old 3M clubhouse. The clubhouse has been fully renovated for both golf and as an event venue. Trail Phasing Consistent with preliminary plat, RGC will be constructing and dedicating well over 10,000 lineal feet of paved trail throughout the entire development. Community Impacts Because of the size, complexity and scope of The Royal Club at Lake Elmo, the project triggered the need to complete an Environmental Assessment Worksheet (EA W) to re v iew the impacts to traffic, public facilities, public safety and environmental issues. The EA W was completed in October of 2016 for public review. At its January 17 , 2017 meeting, the City Council adopted Resolution 2017-007 issuing a negative declaration on any further environmental study and accepting the findings of fact on the EAW. We believe community impacts have been fully reviewed. Additionally, all wetlands on the property have been dealt with pursuant to Wetland Conservation Act and VBWD rules and regulations and all activities thereon have received appropriate permits. Phase III Streets and Utilities Phase III street and utility construction will service the Phase Ill residential lots. Home Styles The Royal Golf Club community will feature a wide variety of high quality, custom-built homes in a variety of complimentary s tyles . Declarations of Protective Covenants Because of the variety of home styles and privately held common areas at RGC, we have created a Master Homeowners Association ("MHOA") whose m embership includes all 3I Page ~/ ✓- THE ROYAL CLUB residential lots in Phases I and II and will include all residential Phase III lots and all future phase residential lots. Its responsibilities will include such things as maintenance of private trails/ common area landscaping, open space and entry signage in addition to the maintenance of the future fitness /recreation center and the maintenance of property line-crossing retaining walls. The MHOA declaration will also contain the architectural standards consistent with preliminary plat conditions. Sub a ssoc iations for the Villa Home (Villa HOA'S) neighborhoods have been or will be formed depending on the villa builder's practices. These Villa HOA's will have responsibility for lawn/driveway and open space maintenance and the maintenance of the Villa home exteriors to assure a consistency in neighborhood appearance. Lastly, the MHOA will assume all architectural review responsibilities upon turnover of the MHOA from developer control to resident control consistent with the terms of Minnesota statutes. Landscape As a part of the Phase III development agreement, RGC and the City will enter into an agreement wherein RGC assumes planting res pons ibilities for trees required by the City as proposed in the landscape plan. Park Fees The development portion of RGC is 231.25 acres with a net buildable are of 186.92 acres. The appraised value of this property, as determined by an appraisal commissioned by the city , is $8,000 ,000. Per City of Lake Elmo policy, a park dedication of 10.0% or fee in lieu of land dedication of 10% of the value is r e quired with development. RGC and the city jointly have decided to not have city-owned parks within the development, thus obligating RGC for cash payments totaling $800,000.00 over the span of the development phases. RGC will receive credit against each phase's park fee for constructing trail s and appurtenant items s uch as turf establishment, retaining walls and ADA pedestrian ramps along with the dedication of the land for a 30-foot wide trail corridor. The RGC will provide the city with support calculations to determine the actual cash fee in Phase III to be paid with this application and in future phases as those phases are platted . 41 Page ~/ ✓- THE ROYA L CLUB Conservation/Ponding Maintenance Agreement RGC and the City have determined that there w ill be no s torm water pond in g faci li t ies constructed in Phase III. In future phases should C ity outlots lie within shoreland districts, conservation easements wi ll be entered into . Easement Vacation We are proposing to vacate the exis ting drainage and utility easements, as created and dedicated on the orig in a l Royal Go lf Club at Lake Elmo plat (l51 Addition), ly ing over Outlot T (see attached for details). With our 3rd Addition s ubmittal, we wi ll be re-platting this Outlot, and, in doing so, will be recreating new drainage and utility easements over the new parcels. The easement vacation is needed to avoid creating and 'stackin g' easements o n top of easements. The new easements w ill be the same s ize (or larger in some cases) as the vacated easements. Thus, the City does not lo se any drainage and utility easement areas. We also need to do this to keep the title clean for future owners/users of the parcels. SI Page ~/ ✓- THE ROYAL CLUB Our pledge to the City is to create a premium golf community with a national reputation of which a ll of Lake E lmo will be proud. We stand prepared to provide you with any further items you deem necessary as the development agreement and PUD take form and as we move forward with development activity. Sincerely, The Royal Golf Club at Lake Elmo By: H.C. Golf Land, LLC By: Its: 61 Page KI N G RO Y A L V A R D N O R T H BO U L E PAL M E R NOR T H ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADDITION DR I V E PA L M E R DR I V E NORTH LA N E NORTH KI N G L A N E NO R T H VICINITY MAP INSET 'B' (SEE SHEET 2 OF 3 SHEETS) INSET 'C' (SEE SHEET 3 OF 3 SHEETS) COURT ROYAL VARD NORT H BOULE P A L M E R N O R T H KINGS ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADDITION P A L M E R D R I V E D R I V E N O R T H NOR T H QU E E N S COUR T NO R T H VICINITY MAP INSET 'B' IN S E T L I N E (Se e S h e e t 3 o f 3 S h e e t s ) ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADDITION P A L M E R D R I V E NO R T H N O R T H D R I V E PALMER VICINITY MAP INSET 'C' IN S E T L I N E (Se e S h e e t 2 o f 3 S h e e t s ) PAGE 1 of 2 MEMORANDUM Date: November 19, 2018 To: Ben Prchal, City Planner Re: Royal Golf Club 3rd Addition – Final Plat Ken Roberts, Planning Director Engineering Review Comments Cc: Chad Isakson, P.E., Assistant City Engineer From: Jack Griffin, P.E., City Engineer An engineering review has been completed for the Royal Golf Club 3rd Addition. Final Plat/Final Construction Plans were received on October 31, 2018. The submittal consisted of the following documentation: Royal Golf Club 3rd Addition Final Plat, Sheets 1‐3, not dated, prepared by Carlson McCain. Royal Golf Club 3rd Addition Narrative, dated October 15, 2018. Royal Golf Club 3rd Addition Construction Plans, Sheets 1‐24, dated October 5, 2018. Royal Golf Club 3rd Addition Grading Plans, Sheets 1‐21, dated October 3, 2018. Royal Golf Club 3rd Addition Landscape Plans, L1‐L7, dated October 9, 2018, by Pioneer Engineering. Royal Golf Club 3rd Addition Specifications, dated October 5, 2018. STATUS/FINDINGS: Engineering review comments have been provided in two separate memos; one for Final Plat approval, and one to assist with the completion of the final Construction Plans. Please see the following review comments relating to the Final Plat application. FINAL PLAT: ROYAL GOLF CLUB 3RD ADDITION Outlots A, B and C ownership have been shown on the final grading and construction plans as developer or HOA owned as applicable. There are no Oulots to be dedicated to the City as part of this Phase. Drainage and utility easements have been provided on the Final Plat and grading plans over all, or a portion, of Outlots A and B as required. Drainage and utility easements for Outlot A has been shown on the street and utility plans as required. The drainage and utility easement for Outlot B must be added to the street and utility plans. The Plat must be revised to include a 10‐foot drainage and utility easement over Outlot C, adjacent to the north right‐of‐way line for Royal Boulevard and adjacent to the east right‐of‐way line for Palmer Drive. All off‐site easements as required by the City Engineer and Public Works Director to complete any off‐site improvements or to provide drainage and utility maintenance access must be provided in the City standard form of easement agreement and signed by all parties prior to the release of the Final Plat for recording. The following off‐site easements (golf course property) must be verified as existing or provided to the City. Drainage and utility easements over the Golf Course adjacent to the rear yards of Lots 7‐14, Block 4. Drainage and utility easements over the Golf Course adjacent to the rear yards of Lots 22‐25, Block 4. The applicant has proposed temporary stormwater management provisions for the Royal Golf Club 3rd Addition which will be removed and replaced with future development phases that will meet the storm water management provisions approved with the Preliminary Plat. FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 PAGE 2 of 2 The Final Plat application narrative is silent regarding the plan to use a temporary storm water management system. The narrative should be revised to fully address the temporary storm water management phasing, maintenance, and replacement. As proposed, it is unknown how the next development phase will be constructed without interruption of the temporary system. The temporary storm sewer and sediment basin must be relocated in a manner that allows the temporary storm water management to remain operational until the permanent storm water management system is operational. Final Plat approval must be contingent upon the applicant obtaining a VBWD permit for the temporary storm water management provisions. Any plan changes made to obtain the VBWD permit must be resubmitted for City review and approval. A City variance may be required to approve the Final Plat as the temporary storm water management system does not meet all provisions of the City storm water ordinances (e.g. volume control). Additional drainage and utility easements must be provided over the temporary storm sewer system and temporary sediment basins located on Outlot C. Additional development security provisions should be considered to address the temporary storm water management system and phasing. Final Construction Plans and Specifications must be prepared in accordance with the City Engineering Design Standards Manual dated March 2017, using City details, plan notes and specifications and meeting City Engineering Design Guidelines. Final Construction Plans and Specifications must be revised in accordance with the Construction Plan engineering review memorandum dated November 19, 2018. All easements as requested by the City Engineer and Public Works department shall be documented on the Final Plat prior to the release of the Final Plat for recording. The Final Plat shall not be recorded until final construction plan approval is granted. No construction for Royal Golf Club 3rd Addition may begin until the applicant has received City Engineer approval for the Final Construction Plans; the applicant has obtained and submitted to the City all applicable permits, easements and permissions needed for the project; and a preconstruction meeting has been held by the City’s engineering department. PAGE 1 of 2 MEMORANDUM Date: November 19, 2018 To: Brian Brian Krystofiak, P.E., Carlson McCain, Inc. Re: Royal Golf Club 3rd Addition Jim Felton, Royal Development LLC. Construction Plan Review Cc: Ben Prchal, City Planner Ken Roberts, Planning Director Rob Weldon, Public Works Director Chad Isakson, P.E., Assistant City Engineer From: Jack Griffin, P.E., City Engineer An engineering review has been completed for the Royal Golf Club 3rd Addition. Final Plat/Final Construction Plans were received on October 31, 2018. The submittal consisted of the following documentation: Royal Golf Club 3rd Addition Final Plat, Sheets 1‐3, not dated, prepared by Carlson McCain. Royal Golf Club 3rd Addition Narrative, dated October 15, 2018. Royal Golf Club 3rd Addition Construction Plans, Sheets 1‐24, dated October 5, 2018. Royal Golf Club 3rd Addition Grading Plans, Sheets 1‐21, dated October 3, 2018. Royal Golf Club 3rd Addition Landscape Plans, L1‐L7, dated October 9, 2018, by Pioneer Engineering. Royal Golf Club 3rd Addition Specifications, dated October 5, 2018. STATUS/FINDINGS: Engineering review comments have been provided to assist with the completion of the Construction Plans. When submitting revised plans and specifications, please provide a point by point response letter that details all changes made to the plans. ROYAL GOLF CLUB 3RD ADDITION FINAL CONSTRUCTION PLANS The drainage and utility easement for Outlot B must be added to the street and utility plans. Revise the street and utility plans to show the required 10‐foot drainage and utility easement over Outlot C, adjacent to the north right‐of‐way line for Royal Boulevard and adjacent to the east right‐of‐way line for Palmer Drive. Relocate the temporary storm sewer and sediment basin to allow the temporary storm water management system to remain operational until the permanent storm water management system is operational. SANITARY SEWER AND WATERMAIN PLANS Sheet 5. Revise sewer grade to 0.5% between MH‐11 and MH‐13. Sheet 6. Revise Palmer Drive eye brow watermain to be 8‐inch diameter. Eliminate dead end main by connecting to Palmer Drive watermain at each intersection. This is consistent with the City practice. Sheet 6. Revise watermain along Kings Court to be on north side of the street per City standards. Additional plan revisions may be required regarding hydrant and system valve placement, pending review by the Public Works Director. FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 PAGE 2 of 2 STROM SEWER PLANS Sheet 10. Revise storm sewer pipe size to meet City minimum 15‐inch pipe from CBMH‐274 to CBMH‐273. Sheet 10. Revise storm sewer pipe size to meet City minimum 15‐inch pipe from CBMH‐271A to CBMH‐271. Sheet 11. Revise storm sewer pipe size to meet City minimum 15‐inch pipe from CBMH‐281 to CBMH‐280. Sheet 13. Revise storm sewer pipe size to meet City minimum 15‐inch pipe from CBMH‐240 to CBMH‐239. STREET PLANS Sheets 14‐17. Add K‐value for all vertical curves. Revise curves as necessary to meet minimum City standards. Sheet 15. Revise street grades along Palmer Drive. The City minimum 0.5% grade is used for back to back grade runs with no vertical curve at the break. Increase each grade and add vertical curve. SIGN / PAVEMENT MARKING / LIGHTING PLAN Sheet 18. Remove one light pole from the Palmer Drive eyebrow and relocate the second light pole to the middle of the two eyebrow intersections. Sheet 18. Add no parking signs to the interior of the Palmer Drive eye brow (3‐signs). Sheet 18. Add no parking signs to the sign schedule. Sheet 19. Add no parking signs to the Kings Court and Queens Court cul‐de‐sacs (3‐signs each). Sheet 19. Add a stop bar at the intersection of Lake Elmo Avenue and Royal Boulevard. DETAILS/TYPICAL SECTIONS Sheet 24. Typical Street Sections. Remove references to “saw and seal”. Revise bituminous mix to Type C. The City practice has changed to require Type C bituminous wear course and eliminate saw & seal. Sheet 24. Typical Street Section: Royal Boulevard entrance. Add “RTL” to designate the right turn lane. Sheet 24. Bituminous Access Road. Revise minimum grades to 4% on each side of access road. LANDSCAPE PLAN: Remove all trees from the interior of all pond maintenance benches. The Landscape Plans must be revised to accommodate maintenance access to all storm water and to avoid placement of trees within the BMP. The landscape plans must be revised to show all underground utilities including water/sewer lot services and revised to ensure trees maintain 10‐foot minimum offset from all utilities. OWNED BY OTHERS (BUFFER MAY BE REQUIRED WITH FUTURE DEVELOPMENT) 10 17 16 15 14 13 11 9 7 18 5 4 6 8 12 3 2 1 M A N N I N G T R A I L N O R T H 20TH STREET NORTH 20TH STREET NORTH 20TH STREET NORTH 20TH STREET NORTH 20TH STREET NORTH M A N N I N G T R A I L N O R T H 10TH STREET (COUNTY STATE AID HIGHWAY NO. 10) LA K E E L M O A V E N U E N O R T H ( C O U N T Y S T A T E A I D H I G H W A Y N O . 1 7 ) LA K E E L M O A V E N U E N O R T H (C . S . A . H . N O . 1 7 ) LA K E E L M O A V E N U E N O R T H (C O U N T Y S T A T E A I D H I G H W A Y N O . 1 7 ) ROY A L MA S T E R S MASTE R S N O R T H PALMER D R I V E N O R T H LA T R O B E L A N E N O R T H LA T R O B E QUEENS COURT NORTH ANN I K A A V E N U E N O R T H EET R O Y A L B O U L E V A R D N O R T H VAR D NO R T H BOU L E ROYAL VARD NORTH BOULE RO Y A L VA R D NO R T H BO U L E STR E E T NOR T H MASTE R S STREET NOR T H RT NO R T H COU A N N I K A D R I V E N O R T H IKA D R I V E N O R T H ANN AN N I K A D R I V E N O R T H A N N I K A D R I V E N O R T H A N N I K A D R I V E AN N I K A AV E N U E EN NORT H STRQUE D R I V E PALM E R A R N I E W A Y ARNIE W A Y N LA N E NO R T H P A L M E R D R I V E R T H N O P A L M E R R T H N O D R I V E P A L M E R NO R T H D R I V E N O R T H KINGS COURT NORTH 10-9-18 HC GOLF COURSE DEVELOPMENT, LLC 11074 RADISSON ROAD NE BLAINE, MINNESOTA 55449 GROUNDCOVER PLAN c 7OF 10-9-18 JLT JLT Name Reg. No.Date Revisions Date Designed Drawn 2018 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson L1THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADD. LAKE ELMO, MINNESOTA NO R T H P A L M E R N O R T H D R I V E 10-9-18 HC GOLF COURSE DEVELOPMENT, LLC 11074 RADISSON ROAD NE BLAINE, MINNESOTA 55449 GROUNDCOVER PLAN c 7OF 10-9-18 JLT JLT Name Reg. No.Date Revisions Date Designed Drawn 2018 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson L2THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADD. LAKE ELMO, MINNESOTA P A L M E R R T H N O D R I V E KINGS COURT NORTH 10-9-18 HC GOLF COURSE DEVELOPMENT, LLC 11074 RADISSON ROAD NE BLAINE, MINNESOTA 55449 GROUNDCOVER PLAN c 7OF 10-9-18 JLT JLT Name Reg. No.Date Revisions Date Designed Drawn 2018 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson L3THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADD. LAKE ELMO, MINNESOTA LA K E E L M O A V E N U E N O R T H ( C O U N T Y S T A T E A I D H I G H W A Y N O . 1 7 ) QUEENS COURT NORTH ROYAL VARD NORT H BOULE P A L M E R D R I V E R T H N O KINGS COURT NORTH 10-9-18 HC GOLF COURSE DEVELOPMENT, LLC 11074 RADISSON ROAD NE BLAINE, MINNESOTA 55449 GROUNDCOVER PLAN c 7OF 10-9-18 JLT JLT Name Reg. No.Date Revisions Date Designed Drawn 2018 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson L4THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADD. LAKE ELMO, MINNESOTA 5 4 3 LA K E E L M O A V E N U E N O R T H ( C O U N T Y S T A T E A I D H I G H W A Y N O . 1 7 ) QUEENS COURT NORTH ROYAL VARD NORTH BOULE P A L M E R D R I V E R T H N O P A L M E R R T H N O D R I V E P A L M E R N O R T H D R I V E KINGS COURT NORTH DRY SWALE/POND (STATE SEED MIX 33-262 FORMERLY W4) NATIVE DRY PRAIRIE SOUTHEAST (STATE SEED MIX 35-621 FORMERLY U6) SOD (TYPICAL) 10-9-18 HC GOLF COURSE DEVELOPMENT, LLC 11074 RADISSON ROAD NE BLAINE, MINNESOTA 55449 GROUNDCOVER PLAN c 7OF 10-9-18 JLT JLT Name Reg. No.Date Revisions Date Designed Drawn 2018 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson L5THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADD. LAKE ELMO, MINNESOTA 5 4 3 LA K E E L M O A V E N U E N O R T H ( C O U N T Y S T A T E A I D H I G H W A Y N O . 1 7 ) LA T R O B E QUEENS COURT NORTH ROYAL VARD NORT H BOULE P A L M E R D R I V E R T H N O P A L M E R R T H N O D R I V E KINGS COURT NORTH 10-9-18 HC GOLF COURSE DEVELOPMENT, LLC 11074 RADISSON ROAD NE BLAINE, MINNESOTA 55449 GROUNDCOVER PLAN c 7OF 10-9-18 JLT JLT Name Reg. No.Date Revisions Date Designed Drawn 2018 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson L6THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADD. LAKE ELMO, MINNESOTA 10-9-18 HC GOLF COURSE DEVELOPMENT, LLC 11074 RADISSON ROAD NE BLAINE, MINNESOTA 55449 GROUNDCOVER PLAN c 7OF 10-9-18 JLT JLT Name Reg. No.Date Revisions Date Designed Drawn 2018 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson L7THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADD. LAKE ELMO, MINNESOTA Wenck | Colorado | Georgia | Minnesota | North Dakota | Wyoming Toll Free 800-472-2232 Web wenck.com To: Ben Prchal, City of Lake Elmo Planner From: Lucius Jonett, Wenck Landscape Architect Date: November 8, 2018 Subject: City of Lake Elmo Landscape Plan Review Royal Golf Club – 3rd Addition, Review #1 Submittals Royal Golf Club 3rd Addition Final Plat, draft not signed Royal Golf Club 3rd Addition Civil Site Plans, dated 10/05/2018, received 10/31/2018. Royal Golf Club 3rd Addition Landscape Plans, dated 10/09/2018, received 10/31/2018. Location: Area between 10th Street and 20th Streets, east of Lake Elmo Avenue and west of Manning Trail on the former 3M Tartan Park properties. Land Use Category: Residential golf course community Planned Unit Development on 428.06 acres and will include 291 single-family residential lots, a lot for the clubhouse and facilities, and golf course. Surrounding Land Use Concerns: As required in the resolution of approval, there is a requirement that the developer work with the adjacent property owners (Homestead Development) to get an agreement in place for screening and that it be incorporated into the final landscape plans. Special Landscape Provisions in addition to Zoning Code: The Royal Golf Club Development and the City agreed that the number of trees required to be planted within the development for tree replacement and requirements per city ordinance was to be 2900 – as per the amendment to the development agreement attached. The development agreement also states that the number of trees can be reduced by woodland management or pollinator friendly techniques or the payment of $500 for parkland dedication requirements per 2.5- inch caliper inch tree not planted. Ben Prchal Planner City of Lake Elmo November 8, 2018 2 T:\6443 Lake Elmo\03 Royal Golf Club\05 3rd Addition\01 Plan Reveiw\2018-10-31\2018-11-08 Royal Golf Club 3rd Addition Landscape Plan Review.docx Tree Preservation: A tree survey/preservation plan has been previously submitted and approved with preliminary plat that does meet all requirements, including a tree inventory showing individual trees that are exempt, removed and saved. Entire Site Tree Preservation Phase 1 Total Caliper Inches On-Site: 138991.36 138991.36 Cal Inches Significant Inches Removed On-Site 58883.2 17034.3 Cal Inches Common Trees 19824.7 5347.2 Conifer/Evergreen Trees 15646.9 2775.9 Hardwood Trees 23411.6 8911.2 Tree Removal Limits (30% Significant Inches Removed On-Site) 41697.41 41697.41 Cal Inches Subtract Common Tree Removals 19821.7 5347.2 Subtract Conifer/Evergreen Tree Removals 15646.9 2775.9 Subtract Hardwood Tree Removals 23411.6 8911.2 Removals in excess of 30% allowance -17182.79 24663.11 Cal Inches Removals in Excess of Allowance 17182.7 0 Cal Inches Hardwood Tree Replacement (1/2 the dia inches removed) 8591.35 0.00 Cal Inches Tree replacement needed 8591.35 0.00 Cal Inches Tree Replacement Required @ 2.5" per Tree 3437 0 # of Trees Tree replacement is required because more than thirty (30) percent of the diameter inches of significant trees surveyed will be removed. Ben Prchal Planner City of Lake Elmo November 8, 2018 3 T:\6443 Lake Elmo\03 Royal Golf Club\05 3rd Addition\01 Plan Reveiw\2018-10-31\2018-11-08 Royal Golf Club 3rd Addition Landscape Plan Review.docx Landscape Requirements: The 3rd addition landscape plans do meet the code required number of trees. Master Plan Master Plan 1st Addition 2nd Addition 3rd Addition Required Approved Required Required Required Street frontage 35,961 7,942 10,163 8,360 Lineal Feet Lake Shore 0 Lineal Feet Stream Frontage 0 Lineal Feet Total Linear Feet 35,961 7,942 10,163 8,360 Lineal Feet /50 Feet = Required Frontage Trees 720 159 204 168 Trees Development or Disturbed Area - SF Development or Disturbed Area 146 37 38 37 Acres /5 = Required Development Trees 730 185 190 185 Trees Code Required Number of Trees 1,450 344 394 353 Required Mitigation Trees 3,437 PUD Agreement Required # of Trees 2,900 Qualified* Trees Proposed to Date 1,943 419 632 658 *Ornamental and builder trees not included in tree count to satisfy 2,900 tree requirement per the PUD agreement. 1. A minimum one (1) tree is proposed for every fifty (50) feet of street frontage. 2. A minimum of five (5) trees are proposed to be planted for every one (1) acre of land that is developed or disturbed by development activity. The master landscape plans meet the minimum of twenty-five percent (25%) of the required number of trees shall be deciduous shade trees and a minimum of twenty-five percent (25%) of the required number of trees be coniferous trees. Master Plan Qty % Composition Deciduous Shade Tree 1190 61% Coniferous Tree 753 39% Ornamental Trees* 42 Builder Trees* 888 Tree Count 2831 Phase 1 Qty % Composition Deciduous Shade Tree 239 57% Coniferous Tree 180 43% Ornamental Trees* 0 Builder Trees* 202 Tree Count 621 Ben Prchal Planner City of Lake Elmo November 8, 2018 4 T:\6443 Lake Elmo\03 Royal Golf Club\05 3rd Addition\01 Plan Reveiw\2018-10-31\2018-11-08 Royal Golf Club 3rd Addition Landscape Plan Review.docx Phase 2 Qty % Composition Deciduous Shade Tree 425 67% Coniferous Tree 207 33% Ornamental Trees* 24 Builder Trees* 158 Tree Count 790 Phase 3 Qty % Composition Deciduous Shade Tree 340 52% Coniferous Tree 318 48% Ornamental Trees* 26 Builder Trees* 206 Tree Count 864 *Ornamental and builder trees not included in tree count to satisfy 2,900 tree requirement per the PUD agreement. Total Composition Qty % Composition Deciduous Shade Tree 1004 59% Coniferous Tree 705 41% Ornamental Trees* 50 Builder Trees* 566 Tree Count 5106 A. A landscape plan has been submitted that meets all requirements. Findings: 1. Submitted landscape plans are consistent with the approved preliminary plat, and plan and agreement approved and executed between the Homestead HOA and Royal Golf club regarding screening. 2. Black hills spruce and white pine trees have mature diameters of approximately 20’-30’ and 30’-40’ respectively. When the tree symbols are show to scale, there are several locations on sheet L4 where the trees at full diameter will overlap the buildings. See attached figure. 3. There is on tree on L4 that is located on the edge of driveway pavement that will need to be relocated. See attached figure. 4. Future irrigation plans will need to meet City requirements. Ben Prchal Planner City of Lake Elmo November 8, 2018 5 T:\6443 Lake Elmo\03 Royal Golf Club\05 3rd Addition\01 Plan Reveiw\2018-10-31\2018-11-08 Royal Golf Club 3rd Addition Landscape Plan Review.docx Recommendation: It is recommended that a condition of approval for the Royal Golf Club – 3nd Addition landscape plans include: 1. Adjust the location and spacing of the trees that overlap the buildings when shown at mature diameter and resubmit a revised landscape plan. 2. Adjust the location of the tree that is on the edge of the driveway and resubmit a revised landscape plan. Sincerely, Lucius Jonett, PLA (MN) Wenck Associates, Inc. City of Lake Elmo Municipal Landscape Architect LA K E E L M O A V E N U E N O R T H ( C O U N T Y S T A T E A I D H I G H W A Y N O . 1 7 ) QUEENS COURT NORTH ROYAL VARD NORT H BOULE P A L M E R D R I V E R T H N O KINGS COURT NORTH 10-9-18 HC GOLF COURSE DEVELOPMENT, LLC 11074 RADISSON ROAD NE BLAINE, MINNESOTA 55449 GROUNDCOVER PLAN c 7OF 10-9-18 JLT JLT Name Reg. No.Date Revisions Date Designed Drawn 2018 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson L4THE ROYAL GOLF CLUB AT LAKE ELMO 3RD ADD. LAKE ELMO, MINNESOTA STAFF REPORT DATE: December 4th, 2018 REGULAR ITEM #: 28 MOTION TO: Planning Commission FROM: Ben Prchal, City Planner AGENDA ITEM: Revision of Planning Commission Ordinance. Chapter 32 REVIEWED BY: Ken Roberts – Planning Director BACKGROUND: Staff recently had a discussion with a Parks Commission member regarding procedures and Chapter 32 as it pertains to the Parks Commission. After reviewing the ordnance with the commission in July, staff understood the same review should be conducted of the Planning Commission Ordinance. The Planning Commission reviewed their section of the City code on November 27th, 2018. The suggested code changes by staff as well as the Planning Commission comments are outlined below. ISSUE BEFORE THE COMMISSION: Would the City Council like to adopt the recommended changes to Chapter 32 of the City Code as they pertain to the Planning Commission? PROPOSAL: To review Lake Elmo’s Planning Commission Ordinance, staff gathered examples from other Washington County communities and did some comparisons and analysis. Staff has proposed amendments to the ordinance in order to shorten and further clarify the objectives of the chapter. There are many corrections to the chapter but staff has chosen to specifically highlight some of the amendments below. In addition to the amendments, staff would propose creating a set of bylaws for the planning commission to follow. If the commission and City Council supportive of having bylaws, a draft set of by-laws would be brought to future meeting for their review. 32.082 Composition Comparable communities have 5 - 7 voting members. Staff does not believe there should be a limit on consecutive terms. Instead, at the end of term they may be reappointed by the City Council if they wish to continue serving on the Planning Commission. If there is another interested party, council must decide on who shall receive the appointment. State statue has not established a number of members, length of terms, or consecutive term limits for the Planning Commission. Jurisdiction Commission Members Quorum Consecutive Terms Hugo 7 Voting Members 4 None Stated Oak Park Heights 5 Voting Members Not Stated No more than consecutive 2 terms Mahtomedi 7 Voting Members Majority of all members None Stated Oakdale 7 Voting Members Simple Majority of serving members 3 consecutive terms Cottage grove 9 Voting Members Majority of appointed members No more than consecutive 2 terms Lake Elmo 7 Voting 2 Alternates 4 Members No more than 2 consecutive terms Planning Commission Page 2 32.030 Officers There is no longer a need to elect a secretary as the duties which have been assigned to them by the ordinance now have staff members who have been or can perform the assigned duties. 32.031 Annual Meetings, 32.033 regular Meetings, and 32.04 Special Meetings Currently there are 3 sections that discuss meetings. There is no need to have 3 separate sections to outline meetings. Instead the language in them has been reduced and consolidated into “32.031 Meetings” 32.036 VOTING The adjustments to this section are for consistency and to remove other rules that are not practical to follow. 32.040 Records Adjustments are for consistency. 32.042 Duties and Powers Of The Commission The title has been amended as well as the content. At first glance the current language is a lot to take in. Staff has done their best to consolidate and clean up the separate bullets. FISCAL IMPACT: Staff does not foresee a fiscal impact with the proposed changes. RECOMMENDATION AND STAFF COMMENTS: Planner Comments: Though there are a lot of changes throughout the ordinance, much of the language has been reduced for simplification and consolidated. Staff believes the language proposed for removal is no longer practical to follow, has not been followed in the past, or can be incorporated into bylaws. Planning Commission Recommendation: The Planning commission suggested amendments to the Ordinance, which the Planning Staff is in support of. The conversation regarding the suggested edits circled around two main points. The reduction in commission members as well as consecutive term limits. There was a concern by the Planning Commission that fewer members would make it more difficult to meet a quorum. There are also several other communities that have 7 members, if the lower number was indeed an issue staff believes it would not be as common. The second concern was the elimination of consecutive term limits. The term limit was removed because it is not always followed and if there are not enough applicants to fill positions it would be a shame not to allow a member a 3rd or 4th term because of a 2 term limit. The discussion here was in regard to fresh thoughts/ideas coming forward to the Planning Commission. By removing the term limit it would perceivably allow a member to sit on the commission for several years. However, if there was a full commission and a new resident became interested in serving on the Planning Commission the City Council would have the option to appoint the new member to the Planning Commission thus removing the long standing member. There was a motion to keep the language for 2 term limits but it was denied 5-2. Overall the Commission voted to approve the changes with amendments, 7-0. “Recommend approval of the amended language to Chapter 32 as it pertains to the Planning Commission” ATTACHMENTS: • Proposed Ordinance. • LMNC write up, Hugo, Mahtomedi, Oak Park Heights, and Oakdale Code sections. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-XX AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY AMENDING CHAPTER 32 TO REDUCE THE NUMBER OF COMMISSIONERS AND SIMPLIFY THE CHAPTER. SECTION 1. The City Council of the City of Lake Elmo hereby amends Title III, Chapter 32, City Organizations, Sections 32.025-32.042, Planning Commission by amending the following language: § 32.025 ESTABLISHMENT. A Planning Commission is continued in the city. (1997 Code, § 210.01) § 32.026 PURPOSE. The Planning Commission is established to meet the requirements of state statute; to develop and enforce the Comprehensive Plan and amendments to the plan, subject to City Council approval and the requirements of the State Municipal Planning Act; and to review and make recommendations on subdivisions, zoning applications, planned unit developments, and site and building plans as provided by ordinance. No expenditures by the Commission shall be made unless and until authorized for the purpose by the City Council. (1997 Code, § 210.02) § 32.027 COMPOSITION COMPOSITION. (A) Generally. The Planning Commission shall consist of 7 voting members. members and 2 non-voting alternate members. The voting Mmembers shall be appointed for a 3-year terms so that only 1/3 of the appointments will expire on December 31 of each year. Voting members may not serve more than 2 consecutive terms. Appointments to an additional term(s) will be considered with the available applicant pool. Alternate members shall be appointed to serve until there is a vacancy on the Planning Commission. The City Council shall appoint a first alternate and a second alternate who shall become voting members in the order of their appointment upon a vacancy on the Commission. (1997 Code, § 210.03) (Am. Ord. 97-96, passed 1-15-2002; Am. Ord. 97-147, passed 2-15-2005; Am. Ord. 97-200, passed 11-5-2007; Am. Ord. 08-046, passed 6-21-2011) (B) Special appointments. (1) At the discretion of the City Council, up to 5 additional appointments can be made to the Planning Commission, for each special project, including but not limited to Environmental Management, Maintenance Advisory, and the Old Village, to assist with special projects currently in process, or directed by the City Council to be studied, drafted, and completed. (2) The term of the special appointments shall expire 2 years from the date of appointment, or upon completion of the special project, whichever is first. Any special appointee may request reappointment if the specific project is not completed in that time. (3) (a) Special project appointees shall have full voting privileges only on issues specifically related to the special project. (b) Full voting privileges for the regular Planning Commission shall remain consistent with this section. (Ord. 97-67, passed 1-2-2001; Am. Ord. 97-70, passed 1-16-2001) § 32.028 QUALIFICATIONS. Each member and alternate member shall be a resident of the city. Wherever possible, Commission members should represent all geographical areas of the city and a cross-section of the population of the city at the time of appointment. (1997 Code, § 210.04) § 32.029 REMOVAL. (A) The Council may consider exceptional circumstances when considering the removal of a planning commission member. Nonetheless, Aany member or alternate member may be removed by a majority vote of the City Council, for any of causethe following reasons;. Cause shall include but not be limited to having 1. Having more than 3 consecutive unexcused absences from Planning Commission meetings. 2. or bBeing absent from more than 1/3 of the Planning Commission meetings in any 1 calendar year. 3. Changing their primary place of residence to a location outside of the City of Lake Elmo. 4. Exhibiting behavior disruptive to the good order and efficiency of the Planning Commission. The Council may consider exceptional circumstances when applying this ruleplanning . (1997 Code, § 210.05) (Am. Ord. 08-172, passed 4-18-2017) § 32.030 OFFICERS. The Commission shall elect a Chairperson, aand a Vice Chairperson, and a Secretary from among its appointed members at the annual meeting each year,first available date of the each year, for a term of 1 year. The Chairperson shall preside at all meetings of the Commission, if present, and shall perform all other duties and functions required by state statute or assigned by the Commission or the Council. The Vice Chairperson shall perform these duties in the absence of the Chairperson. If a vacancy occurs in the Chairperson's office, the Vice Chairperson shall assume the Chairperson's duties for the remainder of the year, and a new Vice Chairperson shall be elected by the Commission at a special election to be held at the next regularly scheduled Commission meeting., after at least 2-days written notice to each Commission member. The Secretary shall perform those duties assigned by state statute only. A recording Secretary shall be appointed by the Council to take and keep the minutes and records of the Commission. (1997 Code, § 210.06) § 32.031 ANNUAL MEETINGS. (A) The Commission shall hold an annual meeting the second Monday in the month of January in each year. (B) The meeting shall be devoted to the election of officers and other business as shall be scheduled. (1997 Code, § 210.07) § 32.032 ANNUAL WORK PLAN. The Planning Commission shall develop an annual work plan, including a list of projects, points of interaction on projects, programs, and goals for the following year. (1997 Code, § 210.08) (Am. Ord. 08-172, passed 4-18-2017) § 32.033 REGULAR MEETINGS. A) The first available meeting of the New Year with a quorum shall be dedicated to the election of officers and other business as scheduled. B) Regular meetings shall be held in the City Hall at 7:00 p.m. on the second and fourth Mondays of each month. No action shall be taken in the absence of a quorum except to adjourn the meeting to a subsequent date. A regular meeting may be canceled or rescheduled by the Commission Chair at a prior meeting or if there are no scheduled agenda items on the Thursday prior to the meeting. All action taken by the Commission shall be by the affirmative vote of a majority of the members present. C) Special meetings for the Commission may be called by the Chair following three (4) days posted notice at City Hall. (1997 Code, § 210.09) § 32.034 SPECIAL MEETINGS. Special meetings of the Commission shall be held in the City Hall at a time and place designated or at a public place at a time designated and shall be called by the Chairperson. Upon the written request of at least 4 members, the Chairperson shall be required to call a special meeting to be held within 7 days of the request. Written notice of the meeting shall be given to all members not less than 3 working days in advance of the meeting. (1997 Code, § 210.10) § 32.035 QUORUM. A quorum shall consist of 4 members. (1997 Code, § 210.11) (Am. Ord. 97-14, passed 9-2-1997; Am. Ord. 08-046, passed 6-21-2011) § 32.036 VOTING. Each member attending any meeting shall be entitled to cast 1 vote. Voting shall be by voice vote or by raise of hand. If any member has a personal interest of any kind in the matter before the Commission, the member shall disclose the interest and be disqualified shall remove themselves from voting upon the matter. It shall then be recorded in the minutes that there was a no vote cast by that member.The Secretary shall record in the minutes that no vote was cast by that member. Alternate members shall be entitled to cast 1 vote in the absence of any member. The second alternate shall be entitled to cast 1 vote in the absence of any 2 members. (1997 Code, § 210.12) § 32.037 PROCEEDINGS. At any regular meeting of the Commission, the following shall be the regular order of business: (A) Roll call; (B) Approval of agenda; (C) Minutes of the preceding meeting; (D) Public hearings as scheduled on the agenda; (E) Old and new business as scheduled on the agenda; (F) Communications; (G) Other; and (H) Adjournment. (1997 Code, § 210.13) § 32.038 RULES OF PROCEDURE. All meetings of the Commission shall be conducted in accordance with the Revised Robert's Rules of Order. (1997 Code, § 210.14) § 32.039 AGENDA. The Chairperson shall cause all items to be considered at any meeting to be placed on a written agenda by the City Administrator or an appointed designee. The City Administrator, or appointed designee, shall advise the Chairperson of any matters the Commission must consider by Council directive, ordinance, or statute and shall have prepared and supply a written agenda of all meetings to all Commission members, the Council, and the public no less than 4 days before each meeting. (1997 Code, § 210.15) § 32.040 RECORDS. Each formal action of the Commission shall be embodied in full upon the minute book as formal motion or resolution. The minutes of each meeting shall be approved at a future meeting. provided to each member, the Council, and the public no more than 7 days after the date of each meeting. The recommendations and findings of the Commission shall be presented to the Council at the next regularly scheduled Council meeting. The records of meetings and actions and recommendations shall be transmitted to the City AdministratorClerk, or appointed designee, for keeping and distribution. (1997 Code, § 210.16) § 32.041 TRAINING. Commission members shall be encouraged to avail themselves ofattend training courses offered by the city, the state, and other government and public training agencies and the Council shall budget for the reimbursement of expenses incurred in training each year. (1997 Code, § 210.17) § 32.042 DUTIES AND POWERS OF THE COMMISSION; COMPREHENSIVE PLAN. (A) (A) Plan. The Planning Commission shall have the powers and duties given city planning agencies generally by law. The Commission shall also exercise the duties conferred upon it by this code. It shall be the purpose of the Planning Commission to prepare and adopt a Comprehensive Plan for the physical development of the city, including proposed public buildings, street arrangements and improvements, efficient design of major thoroughfares for moving of traffic, parking facilities, public utilities services, parks and playgrounds, a general land use plan, and other matters relating to the physical development of the city. The plan may be prepared in sections, each of which shall relate to the Comprehensive Plan program. After the Commission has prepared and adopted the Comprehensive Plan, it shall periodically, but at least every 5 years the Commission shall, as necessary, review the Comprehensive Plan and any ordinances or program implementing the plan. (B) (B) Means of executing plan. Upon the adoption of a Comprehensive Plan or any section, it shall be the concern of the Planning Commission to recommend to the Council reasonable and practicable means for putting into effect the plan or section in order that the same will serve as a pattern and guide for the orderly physical development of the city and as a basis for judging the timely disbursements of funds to implement the objective. Means of effectuating the plan shall, among other things, consist of a zoning ordinance, subdivision regulations, capital improvement programming and technical review, and recommendations of matters referred to the Planning Commission by the Council. (C)The Planning Commission shall also perform reviews and provide recommendations to the City Council the following items: 1. Zoning Ordinance or text amendments 2. Conditional Use Permits 3. Subdivisions Major and Minor 4. Planned Unit Development Requests (PUD) 5. Variance Requests 6. Five (5) Year Capital Improvement Program (for consistency with the Comprehensive Plan) 7. Annual Work Plan 8. All necessary reviews pertaining to the Comprehensive plan, amendments, or otherwise (C) Zoning ordinance. The Planning Commission shall review all proposed amendments to the zoning ordinance, take part in public hearings, and make recommendations to the Council as may be prescribed by the zoning ordinance. (D) Conditional use permits. (1) The Planning Commission may make recommendations on all requests for a conditional use permit under the terms of the zoning ordinance. (2) The Commission shall report its recommendations to the Council for action. (E) Subdivisions. The Planning Commission may make recommendations in relation to the subdividing of land as prescribed by the ordinance; the Commission shall report its recommendations to the Council for action. (F) Variances. The Planning Commission shall hear all variance requests from the literal provisions of this code, and shall follow the guidelines set forth in the zoning code. (G) Capital Improvement Program. (1) (a) The Planning Commission shall endeavor to obtain from city officers a descriptive list of proposed improvements for the ensuing 5-year period. (b) The Planning Commission shall also request from the local school district a similar list of its proposed public works. (2) (a) The Planning Commission shall list and classify all the proposed public works and shall prepare a coordinated program of proposed public works for the ensuing year and for a projected 5-year period. (b) The program shall be recommended by the Planning Commission to the Council and to the other officers, departments, boards, or public bodies as have jurisdiction over the recommended planning or construction of the public works. (1997 Code, § 210.18) SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 3. Adoption Date. This Ordinance 08-XXX was adopted on this ______ day of ___ 2018, by a vote of ___ Ayes and ___ Nays. LAKE ELMO CITY COUNCIL ________________________________ Mike Pearson, Mayor ATTEST: ________________________________ Julie Johnson, City Clerk This Ordinance 08-____ was published on the ____ day of ___________________, 2018. 145 University Ave. West www.lmc.org 8/3/2018 Saint Paul, MN 55103-2044 (651) 281-1200 or (800) 925-1122 © 2017 All Rights Reserved This material is provided as general information and is not a substitute for legal advice. Consult your attorney for advice concerning specific situations. INFORMATION M EMO Planning Commission Guide Learn ways the city may create, change, or discontinue a city planning commission. Get information on appointment of members, commission powers and duties, and meeting rules. Understand council and planning commission roles in creating a comprehensive plan for growth and development, and how to implement it. Learn about ways to participate in joint or multijurisdictional planning. RELEVANT LINKS: I. Creation of a city planning commission Minn. Stat. § 462.355. Minn. Stat. § 473.175. State law encourages all cities to prepare and implement a comprehensive municipal plan. In addition, cities within the seven-county metro area are required to adopt comprehensive plans. Under state law, the city planning commission or planning department is delegated the authority to create the city’s comprehensive plan. A comprehensive plan is an expression of the community’s vision for future growth and development. It is also a strategic map to reach that vision. Comprehensive planning is an important tool for cities to guide future development of land to ensure a safe, pleasant, and economical environment for residential, commercial, industrial, and public activities. Minn. Stat. § 462.352, subd 3. Minn. Stat. § 462.354, subd 1. The first step in creating a comprehensive plan is the creation of a city planning agency. A planning agency can be either a planning commission or a planning department with an advisory planning commission. Planning commissions are by and large the most prevalent form of planning agencies in Minnesota. This memorandum discusses the commission form of a planning agency in depth. In most instances, the laws related to planning commissions will apply to planning departments as well. However, cities interested in forming a planning department as their main planning agency, or who currently operate a planning department, should consult their city attorney for guidance. Minn. Stat. § 462.354. Minn. Stat. § 410.12. See Handbook, The Home Rule Charter City. The planning commission must be created by city ordinance or charter provision. When a planning commission is created by ordinance, a simple majority of councilmembers present is needed to adopt the ordinance. When a planning commission is created by charter, the statutory provisions for amending a charter must be followed. In drafting a planning commission ordinance or charter provision, a city will need to include provisions related to: • Size or number of planning commission members. • Terms of members. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 2 • Organization and structure. • Powers and duties. A. Size or number of members State statute does not specify how many commissioners a planning commission should have. As a result, the city ordinance should establish a reasonable number that reflects the needs of the city. An odd number is preferred to avoid tie-vote situations. Generally, cities appoint between five and nine individuals to serve as commission members. Some considerations in choosing the number of commissioners include: • Costs to the city in terms of salary (if a salary is paid). • Availability of community members to serve or potential difficulty in recruiting members to serve full terms. B. Terms of members Establishing a Planning Commission, LMC Model Ordinance. State statute does not set the length of terms for commission members, or impose limits on the number of successive terms that commission members may serve. As a result, city ordinance should establish the length of terms for commission members. Some considerations in choosing the length of commission terms include: • The substantial length of time necessary to conduct studies, draft, and adopt a comprehensive plan. • The extensive body of knowledge that commission members must master to be effective planning commissioners. These two considerations generally favor a longer, four-year term (rather than a two-year term), since rapid turnover of planning commissioners may hinder the city’s efficiency in adopting, implementing, and enforcing its comprehensive plan. Cities establishing a new planning commission for the first time, may wish to provide staggered terms initially. For example, one term may be for one year, another for two years, and another for three years, etc., with successors serving full four-year terms. Staggering terms in this manner will help ensure long-range continuity for the planning commission, and prevent a situation where all commission seats are vacant at once. This ensures that the planning commission is not without veteran members every four years. Cities may establish consecutive term limits in their ordinance for commission members if desired. In addition, the city may wish to establish ordinance provisions for the removal of commission members, should it become necessary, in consultation with the city attorney. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 3 C. Organization and structure See Section IV- Planning Agency Meetings. See Planning Commission Structure and Procedure, LMC Model Policy. The planning commission ordinance may establish an organizational form for the planning commission. For example, the ordinance may require a chairperson, acting chair, and secretary. In the alternative, the ordinance may enable the planning commission to suggest a policy (commonly known as bylaws), subject to council approval, that establishes a form of organization for its meetings. Placing organizational requirements in a policy adopted by council resolution, rather than in ordinance form, is generally preferred, because it provides a more flexible means to develop and amend policies. D. Powers and duties Minn. Stat. § 462.354. See Section III – Powers and Duties of the Planning Commission. If the city creates a planning commission, state statutes prescribe several mandatory duties for the commission. The city ordinance should be drafted to include these duties. In addition, state statute permits some optional duties to be assigned to the planning commission in the council’s discretion. City ordinance should make it clear which of these optional duties are assigned to the planning commission. Since state statute contains optional duties, general ordinance language stating that commission duties “shall be as established by state statute” may cause confusion over duties and should be avoided. The powers and duties of the planning commission are discussed more extensively below. II. Appointment of city planning commission members A. Council as a whole may serve as the planning commission Minn. Stat. § 462.354. The city council may choose to designate itself as the city’s planning commission by ordinance. However, most cities choose to establish a planning commission as a separate advisory body. This approach reduces the overall workload of the council, promotes citizen involvement, and allows commissioners to specialize in developing their body of knowledge concerning municipal planning. B. Authority to appoint commissioners State statute does not establish a process for the appointment of planning commissioners. As a result, the city ordinance or charter provisions should specify who has the authority to appoint commission members. Generally, appointing authority is vested in the city council as a whole. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 4 In the alternative, cities may vest appointment power in the mayor exclusively, or may vest in the mayor the power to appoint commissioners, subject to council approval. Some city charters may already contain provisions related to general appointments to city boards and commissions. In these cities, the charter provisions preempt local ordinance. Cities also should consider adopting a policy for the recruitment and retention of commission members. The policy may be adopted as a resolution and need not be in ordinance form. Adopting the policy via resolution will allow more flexibility in developing and amending the ordinance. Although state law does not require the following, the policy may wish to include information regarding: • The advertisement period for open positions. • The submission of letters of interest and a statement of qualifications for board positions, or a city application form. • An interview process prior to appointment. C. Residency requirements State statute does not require that planning commissioners reside within city limits. As a result, city ordinance should specify any residency requirements for serving on the planning commission. Frequently, cities limit eligibility for planning commission membership to city residents. Often, these cities feel that planning commissioners should live in the communities they plan for and create. Conversely, some cities may wish to allow non-residents to serve on planning commissions to increase the pool of eligible citizens. In addition, these cities may feel that property owners or business owners who do not reside within the city may still bring a valuable perspective to the planning commission. D. Councilmembers and city staff serving on the planning commission See Section II-A, Council as a Whole May Serve as the Planning Commission. In cities where the council as a whole has decided not to serve as the planning commission, it may still be desirable for some councilmembers to sit on the planning commission or attend commission meetings. Cities may establish in their ordinance or planning commission policy various ways for councilmembers to serve on the planning commission. 1. Full voting members Local ordinance or commission policy may provide that one or two city councilmembers will participate as full voting members of the planning commission on all decisions, and for discussion and quorum purposes. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 5 2. Non-voting members Local ordinance or commission policy may provide that one or two city councilmembers will sit on the planning commission as non-voting members. Sometimes these members are called “council liaisons.” When city ordinance creates non-voting members, to avoid confusion, city ordinance or the commission policy should specify: • Whether the councilmembers will count for quorum purposes. • Whether the councilmembers may participate in discussion on matters before the commission. • Whether the councilmembers may hold an office on the commission, such as chairperson, secretary, etc. 3. City staff on planning commission City ordinance or commission policy may require that the city attorney, city engineer or city administrator/clerk serve as an ex-officio, voting member or non-voting of the planning commission. This, however, does not appear to be a common practice. More commonly, city staff may attend planning commission meetings as needed to provide the planning commission with necessary advice and information. E. Compensation City ordinance or commission policy may authorize compensation to planning commission members for their service, or, in the alternative, specify that commission members serve on a strictly non-compensated volunteer basis. Generally, when compensation is provided, it is for a nominal amount on an annual or per meeting basis. F. Conflicts of interest See LMC information memo, Official Conflict of Interest. Part IV Conflict of Interest in Non-Contractual Situations. 56 Am. Jur. 2d Municipal Corporations § 142. When appointing planning commissioners, cities should be aware that appointed officials are subject to the same concerns related to conflict of interest as city councilmembers. In the appointment process, the city council should attempt to discern if potential conflicts of interest exist. Lenz v. Coon Creek Watershed, Dist., 278 Minn. 1, 153 NW 2d 209 (1967). ETO, Inc. v. Town of Marion, 375 NW 2d 815 (Minn. 1985). Particularly, conflicts where it is obvious that the potential appointee’s own personal interest is so distinct from the public interest that the member cannot be expected to represent the public interest fairly in deciding the matter. G. Removal of planning commission members State statute does not dictate a process for removal of planning commission members before the expiration of their term. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 6 Local ordinance or commission policy may outline such a process. The city should consult the city attorney before establishing criteria and a process for removal. III. Powers and duties of the planning commission State statutes vest the planning commission with certain mandatory duties. In addition, state statute allows the city council to prescribe additional duties in local ordinance. In most instances, unless noted in statute or ordinance, the planning commission serves in an advisory capacity. A. Preparing and recommending a comprehensive plan The primary duty of a newly created planning agency is advising the city council on the preparation and adoption of a comprehensive plan for the city. 1. Purpose of comprehensive planning Minn. Stat. § 462.351. Minn. Stat. § 462.352, subd 5. Sample: Bethel Comprehensive Plan, City Population 502. Sample: La Crescent Comprehensive Plan, Population 5,174. Sample: Minnetonka Comprehensive Plan, City Population 51,519. A comprehensive plan is an expression of the community’s vision for the future and a strategic map to reach that vision. Comprehensive planning is not mandatory in cities outside the seven- county metropolitan area. However, comprehensive planning is an important tool for cities to guide future development of land to ensure a safe, pleasant, and economical environment for residential, commercial, industrial, and public activities. In addition, planning can help: • Preserve important natural resources, agricultural, and other open lands. • Create the opportunity for residents to participate in guiding a community’s future. • Identify issues, stay ahead of trends, and accommodate change. • Ensure that growth makes the community better, not just bigger. • Foster sustainable economic development. • Provide an opportunity to consider future implications of today’s decisions. • Protect property rights and values. • Enable other public and private agencies to plan their activities in harmony with the municipality's plans. For many cities creating a comprehensive plan is the first step in adopting zoning and subdivision regulations for the city. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 7 As a result, the comprehensive plan normally lays out a vision for the city’s future land development and land use, dictating where growth should occur, the type of growth that is allowed in various areas of the city, and the density of such growth. However, a comprehensive plan also may include a: Minn. Stat. § 462.352, subd. 8. Minn. Stat. § 462.352, subd. 7. Minn. Stat. § 462.352, subd. 8. Minn. Stat. § 462.352, subd. 9. • Public or community facilities plan. • Thoroughfare or transportation plan. • Parks and open space plan. • Capital improvement program. While not all cities are required to adopt a comprehensive plan, a plan is still a good practice for a couple of reasons. First, once a plan is adopted, it guides local officials in making their day-to-day decisions and becomes a factor in their decision-making process. Second, preparing a comprehensive plan prior to the adoption of a zoning ordinance also affords the city additional legal protections if a particular ordinance provision is challenged in court. Zoning ordinances must be reasonable and have a rational basis. Comprehensive plans assist a city in articulating the basis for its zoning decisions. Usually the courts will not question the policies and programs contained in a comprehensive plan adopted by a local community, or question the ordinances based upon the plan, unless the particular zoning provision appears to be without any rational basis, or clearly exceeds the city’s regulatory authority. Minn. Stat. § 462.357, subd 2. Minn. Stat. § 462.352, subd. 6. Minn. Stat. § 462.357, subd. 2 (c). If a city is not able to develop a comprehensive plan prior to adopting a zoning ordinance, the zoning ordinance should be adopted in conjunction with extensive, written finding of facts, stating the policy reasons that necessitate the ordinance’s adoption. 2. Preparing the comprehensive plan Minn. Stat. § 462.355, subd. 1. Minn. Stat. § 462.355, subd. 2. State statute vests authority for preparing the comprehensive plan in the planning commission. However, the city council also may propose the comprehensive municipal plan and amendments to the plan by a resolution submitted to the planning commission. When this occurs, the council may not adopt the recommended language until it has received a report from the planning commission or 60 days have elapsed. The plan may be prepared and adopted in sections, each of which relates to a major subject of the plan, or to a major geographical section of the municipality. Minn. Stat. § 462. 353, subd 2. Cities are authorized to collect and analyze data; prepare maps, charts, tables, and other illustrations and displays; and conduct necessary studies when developing a comprehensive plan. Cities also may hire planning consultants and other experts to assist in drafting their plan. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 8 a. Consultants and public input (1) Professional planners Minn. Stat. § 462.353, subd. 3. Cities may hire planning consultants and other experts to assist in drafting their plan. Preparing a comprehensive plan is a large undertaking. While a planning commission can and should do most of the job, many communities have found they also need professional assistance from a professional planning consultant or a competent person on the staff of the city, county, regional development commission, or neighboring city. See LMC information memo, Competitive Bidding Requirements in Cities. American Institute of Certified Planners. Cities may solicit a planner through a request for proposal. While state law does not require planners to be licensed or certified, many cities prefer to hire planners with professional certification from the American Institute of Certified Planners (AICP). To be certified by the AICP, planners need to pass an exam and meet continuing education requirements. (2) Other consultants Minn. Stat. § 462.355, subd 1. In drafting the plan, the planning commission must consult with other city departments and agencies (for example, the city’s economic development authority). Minn. Stat. § 462.355, subd 1. In drafting a comprehensive plan, the planning commission must consider the planning activities of adjacent units of government and other affected public agencies. Minn. Stat. § 462. 353, subd 2. The commissioner of natural resources must provide natural heritage data from the county biological survey, if available, to each city for use in the comprehensive plan. b. Public input Minn. Stat. § 462.355, subd 2. Cities are required to hold at least one public hearing prior to adopting a comprehensive plan. However, most cities find it helpful to hold a series of public meetings to educate residents about the comprehensive plan, and to solicit citizen input. Some cities even develop extensive public relations campaigns to create excitement about and compliance with the city’s comprehensive planning activities. c. President Theodore Roosevelt Memorial Bill to Preserve Agricultural, Forest, Wildlife, and Open Space Land Minn. Stat. § 462.357, subd. 1h. Minn. Stat. § 462.355, subd. 1. Non-metropolitan cities located in certain specified counties are subject to the President Theodore Roosevelt Memorial Act to Preserve Agricultural, Forest, Wildlife, and Open Space Land RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 9 Minn. Stat. § 103G.005, subd. 10b. (hereinafter the “T. Roosevelt Memorial Preservation Act”) and should consult this law if they adopt or amend a comprehensive plan. (1) Cities not subject to the T. Roosevelt Memorial Preservation Act Cities in Aitkin, Beltrami, Carlton, Cass, Clearwater, Cook, Crow Wing, Hubbard, Isanti, Itasca, Kanabec, Koochiching, Lake, Lake of the Woods, Milles Lacs, Pine, St Louis and Wadena counties are not subject to the T. Roosevelt Memorial Preservation Act, because they are currently classified as “greater than 80 percent area” counties. A “greater than 80 percent area” means a county or watershed or, for purposes of wetland replacement, bank service area where 80 percent or more of the presettlement wetland acreage is intact and one of the following is true: Minn. Stat. § 103G.005 subd. 10b. • Ten percent or more of the current total land area is wetland. • Fifty percent or more of the current total land area is state or federal land. In sum, these “80 percent area” counties still contain a significant portion of their presettlement wetland acreage. “Presettlement wetland” means a wetland or public waters wetland that existed in this state at the time of statehood in 1858. (2) Cities subject to the T. Roosevelt Memorial Preservation Act Cities outside the metro area, and not located in the counties listed above, must comply with the act. Even though these cities are not required to engage in comprehensive planning, if the city decides to do so, they must likely adopt certain findings of fact under the T. Roosevelt Memorial Preservation Act. Minn. Stat. § 462.355. Specifically, when preparing or recommending amendments to the comprehensive plan, the planning commission in these cities must consider adopting goals and objectives that will protect open space and the environment again, probably as findings of fact. Minn. Stat. § 462.357. In addition, within three years of adopting a comprehensive plan, the city must consider adopting ordinances as part of the city’s official controls that encourage the implementation of the goals and objectives of the T. Roosevelt Memorial Preservation Act. However, the city is not required to adopt any ordinances. Consideration of ordinance adoption could potentially be documented in findings of fact. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 10 3. Recommending the comprehensive plan to council Minn. Stat. § 462.355, subd 2. Minn. Stat. § 462.354. Once a comprehensive plan is drafted, the planning commission may submit the plan (or a portion of the plan) with its recommendation for adoption to the city council. Upon receipt of the recommended plan, the council may accept the plan, reject the plan, or recommend revisions to the planning commission. In submitting the comprehensive plan to council, the planning commission serves in a strictly advisory role. The city council ultimately decides on the acceptance, rejection, or revision of the plan, and is not bound by planning commission’s recommendations. 4. Adopting the comprehensive plan a. Seven-county metro area plan review: adjacent units of government Minn. Stat. § 473.858, subd. 2. Prior to plan adoption, cities within the seven-county metro area must submit their proposed comprehensive plans to adjacent governmental units and affected school districts for review and comment. b. Seven-county metro area plan review: Metropolitan Council Minn. Stat. § 473.175. Metropolitan Council. City of Lake Elmo v. Metropolitan Council, 685 N.W.2d 1 (Minn. 2004). Cities in the seven-county metropolitan area must submit their comprehensive plan to the Metropolitan Council for review of its compatibility and conformity with the Council’s regional system plans. When the Metropolitan Council determines that a city’s comprehensive land use plan may have a substantial impact on or contain a substantial departure from the Metropolitan Council’s regional system plans, the Council has the statutory authority to require the city to conform to the Council’s system plans. c. Public hearing requirements Minn. Stat. § 462.355, subd. 2. See LMC information memo Newspaper Publication. Prior to adoption of a comprehensive plan, the planning commission must hold at least one public hearing. A notice of the time, place, and purpose of the hearing must be published once in the official newspaper of the municipality at least ten days before the day of the hearing. d. Vote requirements Minn. Stat. § 462.355, subd. 3. Unless otherwise provided in a city charter, the city council may, by resolution by a two-thirds vote of all its members, adopt and amend the comprehensive plan or a portion of the plan. This means that on a five- member council, the comprehensive plan must receive at least four affirmative votes. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 11 B. Implementing the plan See Section V: Changing the Structure or Abolishing the Planning Commission. Minn. Stat. § 462.356, subd 1. Once a comprehensive plan is adopted, the planning commission continues to exist (unless dissolved using statutory procedures). Once a plan is adopted, the main task of the planning commission is to study and propose to the city council a reasonable and practicable means for putting the plan or section of the plan into effect. Minn. Stat. § 462.356, subd 1. Reasonable and practicable means for putting the plan into action may include: See LMC information memo, Zoning Guide for Cities. LMC information memo Zoning Decisions. See Handbook, Comprehensive Planning, Land Use, and City-Owned Land. LMC information memo, Subdivision Guide for Cities. See Handbook, Comprehensive Planning, Land Use, and City-Owned Land. • Zoning regulations. • Regulations for the subdivision of land. • An official map. • A program for coordination of the normal public improvements and services of the municipality. • A program for urban renewal, and • A capital improvement program. In submitting recommendations for effectuation of the comprehensive plan to council, the planning commission serves in a strictly advisory role. The city council ultimately decides on the adoption of any land use ordinances or city programs. C. Role in periodic review of the comprehensive plan Minn. Stat. § 462.355, subd 1. After a city has adopted a comprehensive plan, the planning commission is responsible for periodically reviewing the plan and recommending amendments whenever necessary. Minn. Stat. § 462.355, subd. 1a. Minn. Stat. § 473.864, subd. 2. Minn. Stat. 473.121, subd. 2. Cities within the seven-county metropolitan area must review and update their plan, fiscal devices, and official controls at least every 10 years, and submit their revised plans to the Metropolitan Council for review. “Fiscal devices” means the valuation of property, the designation of urban and rural service districts, and the establishment of development districts and any other statutes authorizing the creation of districts in which the use of tax increment bonding is authorized. “Metropolitan area” or “area” means the area over which the Metropolitan Council has jurisdiction, including the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington, but excluding the cities of Northfield, Cannon Falls, Hanover, Rockford, and New Prague. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 12 D. Role in amending the comprehensive plan Minn. Stat. § 462.355, subd. 3. After a city has adopted a comprehensive plan, all future amendments to the plan must be referred to the planning commission for review and comment. No plan amendment may be acted upon by the city council until it has received the recommendation of the planning commission, or until 60 days have elapsed from the date an amendment proposed by the city council has been submitted to the planning commission for its recommendation. In submitting review and comment to council, the planning commission serves in a strictly advisory role. The city council ultimately decides on the acceptance, rejection or the revision of the plan, and is not bound by planning commission recommendations. 1. Procedure for amending a comprehensive plan See Section III-A-4 Adopting the Comprehensive Plan. Minn. Stat. § 462.355, subd. 3. In amending a comprehensive plan, cities must follow the same procedure for adoption of a new plan. The planning commission must hold at least one public hearing on the amendment preceded by published notice. Minn. Stat. § 473.175. Metropolitan Council. Cities in the seven-county metro area must submit all amendments to their comprehensive plans to the Metropolitan Council for review. Minn. Stat. § 462.355, subd. 3. Unless otherwise provided by charter, all amendments to the comprehensive plan must be approved by a two-thirds vote of all its members. E. Role in purchase and sale of real property Minn. Stat. § 462.356, subd. 2. Lerner v. City of Minneapolis, 284 Minn. 46, 169 N.W.2d 380 (Minn. 1969). A.G. Op. 63-b-24 (Dec. 9, 1971). A.G. Op. 161- b, (Aug. 8, 1966). See LMC information memo Purchase and Sale of Real Property. After a comprehensive municipal plan or section of a plan has been recommended by the planning commission and a copy filed with the city council, the planning commission must be given a chance to review and comment on all proposed public acquisitions or disposal of real property within the city. This includes acquisitions or disposal by the city, but also: • Any special district or agency in the city. • Any other political subdivision (public schools or the county for example) having jurisdiction within the city. This provision would appear to apply even when the comprehensive plan has not yet been adopted by council, so long as the planning commission has filed its recommended plan with the city. After review, the planning commission must report in writing its findings to compliance of the proposed acquisition or to disposal of real estate with the comprehensive municipal plan. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 13 The purpose of this requirement is to allow review of overall municipal development by the city planning commission, the authority charged with developing and reviewing the comprehensive land use plan for the municipality. The planning commission has 45 days to report on the proposal, unless the city council designates a shorter or longer period for review. If the planning commission does not report within the required timeline, this statutory provision is considered waived by the commission. In addition, a city council may by resolution adopted by two-thirds vote dispense with this requirement when in its judgment it finds that the proposed acquisition or disposal of real property has no relationship to the comprehensive municipal plan. Lerner v. City of Minneapolis, 284 Minn. 46, 169 N.W.2d 380 (Minn. 1969). A.G. Op. 161-b (Aug. 8, 1966). In submitting comments and review, the planning commission serves in a strictly advisory role. The city council ultimately decides on the purchase or disposal of real estate and is not bound by planning commission recommendations. F. Role in capital improvements program Minn. Stat. § 462.356, subd 2. After a comprehensive municipal plan or section of a plan has been recommended by the planning commission and a copy filed with the city council, the planning commission must be given a chance to review and comment on all proposed public capital improvements within the city. This includes not only capital improvements built by the city, but also by: • Any special district or agency in the city. • Any other political subdivision having jurisdiction within the city. The planning commission must report in writing to the city council, other special district or agency, or political subdivision concerned, its findings to compliance of the proposed capital improvement with the comprehensive municipal plan. Minn. Stat. § 475.521, subd. 1 (b). Minn. Stat. § 373.40, subd. 1(b). The term capital improvement is not defined within the comprehensive planning statute. Other laws governing issuing municipal bonds define “capital improvement” in part as acquisition or betterment of public lands, buildings or other improvements for a city hall, town hall, library, public safety facility, and public works facility. An improvement must have an expected useful life of five years or more to qualify. Capital improvement does not include light rail transit or any activity related to it, or a park, road, bridge, administrative building other than a city or town hall, or land for any of those facilities. For purposes of this section, “capital improvement” may include expenditures involving those for which bonds were or are issued. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 14 The planning commission has 45 days to report on the proposal, unless the city council designates a shorter or longer period for review. If the planning commission does not report within the required timeline, this statutory provision is considered waived by the commission. A city council may by resolution adopted by two-thirds vote dispense with this requirement when in its judgment it finds that the proposed capital improvement has no relationship to the comprehensive municipal plan. Lerner v. City of Minneapolis, 284 Minn. 46, 169 N.W.2d 380 (Minn. 1969). A.G. Op. 161-b (Aug. 8, 1966). In submitting comments and review, the planning commission serves in a strictly advisory role. The city council ultimately decides on capital improvements for the city and is not bound by planning commission recommendations. G. Role in zoning ordinance adoption and amendment 1. Zoning ordinance adoption Minn. Stat. § 462.357, subd 2. Minn. Stat. § 462.352, subd 6. Minn. Stat. § 462.357, subd 2 (c). For more information see LMC information memo, Zoning Decisions. The planning commission may, after adopting a comprehensive plan or a portion of a land use plan, prepare a proposed zoning ordinance (including a zoning map) and submit it to the city council with its recommendations for adoption. If a city adopts only a land use plan, the plan must provide guidelines for the timing and sequence of the adoption of official controls to ensure planned, orderly, and staged development and redevelopment consistent with the land use plan. Note: The Municipal Planning Act has specific provisions related to local zoning of the following uses, which impact zoning ordinances: Minn. Stat. § 462.357, subds. 1a, 1b. Minn. Stat. § 462.357, subd. 1. Minn. Stat. § 462.357, subd. 1e. Minn. Stat. § 462.357, subd. 1g. Minn. Stat. § 462.357, subd. 1. Minn. Stat. § 462.357, subd. 1. Minn. Stat. § 462.357, subd. 7. Minn. Stat. § 462.357, subd. 7. Minn. Stat. § 462.357, subd. 7. Minn. R. 9502.0315 to 9502.0445. Minn. Stat. § 462.357, subd. 8. • Manufactured home parks. • Manufactured homes. • Existing legal nonconformities at the time of zoning ordinance adoption. • Feedlots. • Earth sheltered construction, as defined by Minn. Stat. 216C.06. • Relocated residential buildings. • State licensed residential facilities or housing services registered under Minn. Stat. 144D and serving six or fewer persons in single family residential districts. • Licensed day care facilities serving 12 or fewer persons in single family residential districts. • Group family day care facilities licensed under Minnesota Rules to serve 14 or fewer children in single family residential districts. • State licensed residential facilities serving 7-16 persons in multifamily residential districts. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 15 Minn. Stat. § 462.357, subd. 7. Minn. Stat. § 462.3593. Minn. Stat. § 462.357, subd. 6. • Licensed day care facilities serving 13-16 persons in multifamily residential districts. • Temporary family health care dwellings. • Solar energy systems. Northshor Experience, Inc. v. City of Duluth, MN, 442F.Supp.2d 713 (D. Minn. 2006). Costley v. Caromin House, Inc., 313 N.W.2d 21 (Minn. 1981). A.G. Op. 59- A-32 (Jan. 25, 2002). Cities cannot adopt local ordinances that contradict the explicit provisions of state law as set out in the Municipal Planning Act on the uses listed above. Minn. Stat. § 462.357, subd. 2. The city council may adopt a zoning ordinance by a majority vote of all its members. A.G. Op. 59-A-32 (Jan. 25, 2002). In adopting an ordinance, one Minnesota attorney general opinion has found that charter cities may not provide for different voting requirements in their city charter, because the Municipal Planning Act supersedes inconsistent charter provisions. Minn. Stat. § 462.357, subd 3. LMC information memo, Newspaper Publication. Prior to the adoption of a zoning ordinance, the city council or planning commission must hold a public hearing. Notice of the time, place, and purpose of the hearing must be published in the official newspaper of the municipality at least ten days prior to the day of the hearing. When an amendment involves changes in district boundaries affecting an area of five acres or less, a similar notice must be mailed at least ten days before the day of the hearing to each owner of affected property and property situated wholly or partly within 350 feet of the property to which the amendment relates. See LMC information memo, Zoning Guide for Cities. The drafting and adoption of a city zoning ordinance is covered in detail in the LMC Information Memo, Zoning Guide for Cities. 2. Zoning ordinance amendment Minn. Stat. § 462.357, subd 4. For more information see LMC information memo Zoning Decisions. See Section IV- B on the 60- Day Rule. An amendment to a zoning ordinance, including a rezoning, may be initiated by the governing body, the planning commission, or by petition of affected property owners as defined in the zoning ordinance. An amendment not initiated by the planning commission must be referred to the planning commission for study and report. The city council may not act on the proposed amendment (either by adopting or denying the amendment) until the planning commission has made its recommendations or 60 days have elapsed from the date of reference of the amendment without a report by the planning commission. It is important to note that while state statute provides the planning commission 60 days to respond to proposals, the 60-Day Rule (an entirely different rule with 60 days in the title) still applies to ordinance amendments brought by application or petition of property owners. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 16 As a result, internal procedures should be developed to coordinate planning commission review that does not violate the 60-Day Rule automatic approval statute. In generating a report on a proposed zoning amendment, the planning commission serves in a strictly advisory role. The city council ultimately decides on the amendment for the city and is not bound by planning commission recommendations. Minn. Stat. § 462.357, subd 3. Prior to the adoption of a zoning ordinance amendment, a public hearing must be held. Under state statute, the city council or the planning commission may conduct the hearing. Cities may adopt an ordinance or policy directing the planning commission to conduct these hearings when necessary. Minn. Stat. § 462.357, subd. 2. The city council may adopt and amend a zoning ordinance by a majority vote of all its members. However, the adoption or amendment of any portion of a zoning ordinance which changes all or part of the existing classification of a zoning district from residential to either commercial or industrial requires a two-thirds majority vote of all members of the governing body. 3. Cities of the first class, additional duties for planning commissions Minn. Stat. § 462.357, subd. 5. First class cities must follow very detailed procedures in state statute for zoning amendments that change residential zoning classifications to new commercial or industrial classifications. Planning commissions in cities of the first class must assist the city in these circumstances by conducting studies and developing reports. The adoption or amendment of any portion of a zoning ordinance that changes all or part of the existing classification of a zoning district from residential to either commercial or industrial requires a two-thirds majority vote of all members of the governing body. Charter cities of the first class may opt to follow a different procedure via a city charter provision. H. Conditional use permits Minn. Stat. § 462.3595. See LMC information memo, Zoning Guide for Cities. Some city zoning ordinances provide that some uses within a zoning district will only be allowed upon the granting of a conditional use permit. Conditional use permits are discussed in detail in the LMC Information Memo Zoning Guide for Cities. State statute allows city councils to delegate via ordinance their authority to review and approve conditional use permits to a planning commission or other designated authority. Planning commissions charged with reviewing applications for conditional use permits must follow fairly strict legal standards for their review. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 17 See LMC information memos Zoning Guide for Cities; Land Use Conditional Use Permits. Specifically, the city must follow the requirements of the zoning ordinance it has adopted. If a conditional use permit application meets the requirements of the ordinance, generally it must be granted. If an application is denied, the stated reasons for the denial should all relate to the applicant’s failure to meet standards established in the ordinance. The standard of review for conditional use permits is discussed in depth in the LMC Information Memo Zoning Guide for Cities. I. Role in adoption of an official map for a major thoroughfare plan and a community facilities plan Minn. Stat. § 462.359, subd. 2. See Handbook, City Licensing. Minn. Stat. § 462.352, subd. 7, 8. After the planning commission has adopted a comprehensive plan containing a major thoroughfare plan and a community facilities plan or simply these portions of their comprehensive plan, it may adopt an official map. The official map is not the zoning map required for adoption of a zoning ordinance. In addition, it is not the map adopted as part of the comprehensive planning process. Instead, the official map is a unique map designed to help carry out the policies of the major thoroughfare plan and community facilities plan. The official map can cover the entire city or any portion of the city. The purpose of an official map is to identify land needed for future public uses, such as streets, aviation purposes or other necessary public facilities, such as libraries, city halls, parks, etc. Identification on an official map of land needed for future public uses permits both the public and private property owners to adjust their building plans equitably and conveniently before investments are made that will make adjustments difficult to accomplish. See LMC information memo, Purchase and Sale of Real Property. Official maps do not give a city any right to acquire the areas reserved on the map without just compensation by the city. When the city is ready to proceed with the opening of a mapped street, the widening and extension of existing mapped streets, or the use of lands for aviation purposes, it still must acquire the property by gift, purchase, or condemnation. It need not, however, pay for any building or other improvement erected on the land without a permit or in violation of the conditions of the permit. Following the adoption and filing of an official map, building permits issued under the Minnesota State Building Code are subject to the provisions set forth in the city’s official map. This puts landowners on notice of possible future uses and allows construction to occur within the constraints of the planning. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 18 This way landowners can avoid costly expenditures on developments, for example, that sit in a location planned for future public uses. As a result, any building built without obtaining a building permit or in violation of permit conditions, loses the statutory protection for just compensation, and a municipality need not pay a landowner for a building that needs to be destroyed if a street is widened. In other words, while the official map does not give the city a fee interest in land initially, it does authorize the municipality to acquire such interests in the future without having to pay compensation for buildings that are erected in violation of the official map. J. Board of zoning adjustment and appeals Minn. Stat. § 462.354, subd. 2. A city that has adopted a zoning ordinance or official map should provide for a Board of Zoning Adjustment and Appeals (BZA). By ordinance, a city may delegate the role of a BZA to the city planning commission or a committee of the planning commission. The duties of a BZA include: Minn. Stat. § 462.357, subd. 6 (1). Minn. Stat. § 462.357, subd. 6 (2). Minn. Stat. § 462.359, subd. 4. Minn. Stat. § 462.354, subd. 2. • To hear and decide appeals where it is alleged that there is an error in any order, requirement, decision or determination made by an administrative officer in the enforcement of the zoning ordinance. • To hear requests for variances from a city zoning ordinance. • To hear and decide appeals when a land use, zoning permit or approval for a building is denied based upon the city’s official map. • Such other duties as the city council may direct. Minn. Stat. § 462.354, subd. 2. In any city where the council does not serve as the BZA, the city council may, except as otherwise provided by charter, provide by ordinance that the decisions of the BZA on matters within its jurisdiction are: • Final, subject only to judicial review; or • Final, subject to appeal to the council and the right of later judicial review; or • Advisory to the council. Minn. Stat. § 462.354, subd. 2. The ordinance creating the BZA should specify at minimum: • The time and manner by which hearings by the BZA shall be held, including provisions related to notice to interested parties. • Rules for the conduct of proceedings before the BZA, including provisions for the giving of oaths to witnesses and the filing of written briefs by the parties. Minn. Stat. § 462.354, subd. 2. In cities where the planning commission does not act as the BZA, the BZA may not make a decision on an appeal or petition until the planning commission, or a representative authorized by it, has had reasonable opportunity, not to exceed 60 days, to review and report to the BZA about the appeal or petition. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 19 It is important to note that while state statute provides the planning commission 60 days to respond to appeals or petitions, the 60-Day Rule (an entirely different rule with 60 days in the title) may still apply to some matters brought before the BZA (for example, requests for variances) by application or petition of property owners. As a result, internal procedures should be developed to coordinate planning commission review that does not violate the 60-Day Rule automatic approval statute. See information memos, Zoning Guide for Cities and Land Use Variances. Planning commissions charged with reviewing applications for variances must follow fairly strict legal standards for their review. Specifically, the city must follow the requirements of the state statute related to whether enforcement of a zoning ordinance provision as applied to a particular piece of property would cause the landowner “practical difficulties.” The standards for review in granting variances are discussed in depth in the LMC Information Memo Zoning Guide for Cities. K. Role in review of subdivision applications Minn. Stat. § 462.358, subd. 3(b). See Handbook, City Licensing. See also LMC information memo, Subdivision Guide for Cities. Absent a charter provision to the contrary, in cities that have adopted a subdivision ordinance, the city council may by ordinance delegate the authority to review subdivision proposals to the planning commission. However, final approval or disapproval of a subdivision application must be the decision of the city council. See LMC information memo Subdivision Guide for Cities. Planning commissions charged with reviewing subdivision applications must follow fairly strict legal standards for their review. Specifically, the city must follow the requirements of the subdivision ordinance it has adopted. If a subdivision application meets the requirements of the ordinance, generally it must be granted. If an application is denied, the stated reasons for the denial must all relate to the applicant’s failure to meet standards established in the ordinance. The standard of review for subdivision applications is discussed in depth in an LMC information memo on subdivisions, plats and development agreements. IV. Planning commission meetings See the LMC information memo, Meetings of City Councils. Planning commission meetings are governed by the same statutes as regular city council meetings. For example, planning commission meetings are subject to the Open Meeting Law and subject to the records retention laws. A. Open Meeting Law See LMC information memo, Meetings of City Councils. Minn. Stat. § 13D.01. The Minnesota Open Meeting Law generally requires that all meetings of public bodies be open to the public. This presumption of openness serves three basic purposes: RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 20 Rupp v. Mayasich, 533 N.W.2d 893 (Minn. Ct. App. 1995). • To prohibit actions from being taken at a secret meeting where it is impossible for the interested public to become fully informed concerning decisions of public bodies or to detect improper influences. • To ensure the public’s right to be informed. • To afford the public an opportunity to present its views to the public body. Minn. Stat. § 13D.01, subd. 1. The Open Meeting Law applies to all governing bodies of any school district, unorganized territory, county, city, town or other public body, and to any committee, sub-committee, board, department or commission of a public body. Thus, the law applies to meetings of all city planning commissions and any city or commission advisory boards or committees. Minn. Stat. § 13D.01, subd. 6. At least one copy of the materials made available to the planning commission at or before the meeting must also be made available for inspection by the public. However, this does not apply to not-public data or materials relating to the agenda items of a closed meeting. LMC information memo Meetings of City Councils. The Open Meeting Law also contains some specific notice and record- keeping requirements which are discussed in detail in the LMC Information Memo Meetings of City Councils. B. The 60-Day Rule For more information on the 60-Day Rule see the LMC information memo, Zoning Guide Section V-A, The 60- Day Rule. Cities generally have only 60 days to approve or deny a written request relating to zoning, including rezoning requests, conditional use permits and variances. This requirement is known as the “60-Day Rule.” Minn. Stat. § 15.99. Manco of Fairmont v. Town Bd. of Rock Dell Township, 583 N.W.2d 293 (Minn. Ct. App. 1998) cf. American Tower, L.P. v. City of Grant, 636 N.W.2d 309 (Minn. 2001). Hans Hagen Homes, Inc. v. City of Minnetrista, 728 N.W.2d 536 (Minn. 2007) distinguished by Johnson v. Cook Cty., 786 N.W.2d 291 (Minn. 2010). The 60-Day Rule is a state law that requires cities to approve or deny a written request relating to zoning within 60 days or it is deemed approved. The underlying purpose of the rule is to keep governmental agencies from taking too long in deciding land use issues. Minnesota courts have generally demanded strict compliance with the rule. See LMC information memo, Zoning Guide for Cities, Section V-A, The 60-Day Rule. All planning commission review of zoning related applications must be completed in a manner that allows the city to complete its entire approval process within the timeframe dictated by the 60-Day Rule. Local ordinance should not establish timeframes for planning commission review of applications or appeal of commission decisions that do not allow the city to comply with the 60-Day Rule. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 21 C. Commission policies on order and meeting structure See Planning Commission Structure and Procedure, LMC Model Policy. See LMC information memo, Meetings of City Councils. See LMC information memo, Zoning Guide for Cities, Section V-C-2-b on conducting a public hearing City ordinance may provide for the adoption, subject to the city council’s approval, of planning commission policies related to meeting rules of order and procedure (sometimes referred to as bylaws). Such policies should be adopted by resolution, not ordinance. A policy setting forth rules of procedure can help the planning commission run its meetings, prepare agendas, call special meetings and handle public comment appropriately. Because planning commissions often conduct public hearings, the policy should prescribe a procedure for conducting orderly public hearings. The policy should establish procedures related to: • Meeting time and place, including provisions for calling special meetings. • Quorum requirements. • Voting and making official recommendations. • Order of proceedings for both regular meetings and public hearings. • Creating, ordering and submitting items to an official agenda. • Minute taking and record keeping requirements. • Appointment and duties of officers, such as chairperson. • Filling vacancies. • Creation of management of subcommittees. D. Minutes and official records Cities, including city planning commissions, are required by law to create an accurate record of their activities. In addition, cities, including city planning commissions, must retain government records in accordance with the records retention laws. 1. Minutes and records See Handbook, Records Management. Minn. Stat. § 15.17, subds. 1, 2. See LMC information memo, Meetings of City Councils for more information on minutes. State law requires all officers and agencies of the state, including planning commissions in statutory and home-rule charter cities, to make and preserve all records necessary for a full and accurate knowledge of their official activities. These records include books, papers, letters, contracts, documents, maps, plans and other items. State statutes do not explicitly require planning commissions to take minutes of their meetings, but such minutes may be necessary to make a full and accurate record of the commission’s proceedings. See LMC information memo, Zoning Guide, Section V-C-2 on making a record of the basis for zoning decisions. Minutes are further recommended because the actions of planning commissions and land use decisions, in general, are frequently subject to court review. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 22 When a city land use decision is reviewed by a court of law, the court requires cities to document the basis for their land use decisions in written, contemporaneous findings of fact. Planning commission bylaws or city policy should set the requirements for meeting minute approval and content. For example, a policy may require the minutes to reflect all motions and resolutions and votes taken by the commission. Planning commission policy also may assign responsibility for minute taking to the commission secretary or to a city staff member. 2. Findings of fact LMC information memo Taking the Mystery out of Findings of Fact. In addition to minutes, whenever the planning commission makes an official recommendation related to a matter referred to it by council or on a land use application submitted to the city (for example, a conditional use permit, zoning amendment, variance or subdivision application), it should create written findings of fact supporting the recommendation. Findings of fact from the planning commission serve three important roles: • They articulate to the city council the planning commission’s recommendations on issues before the commission, including its basis for making its recommendations. • They communicate to a land use applicant the commission’s approval of a project or identify for the applicant disapproval and the reasons for such disapproval. • They support the city’s ultimate decision on the issue should the city’s decision be challenged in court. LMC information memos: Taking the Mystery out of Findings of Fact; Zoning Decisions. In land use cases, Minnesota courts are looking for a sufficient statement of the reasons given by the city to grant or deny an application request. The role of the court is to examine the city’s reasons and ascertain whether the record before the city council supports them. The reasons given by the city must be legally sufficient and have a factual basis. Minnesota case law and statutory law demand that the reasons for a city’s decision on a land use case be articulated in the official record. Written findings of fact, or “reasons,” and conclusions of law are required whenever an application is denied. In addition, written findings of fact and conclusions of law are strongly recommended whenever a decision or recommendation related to a land use decision is made. Findings of fact and creating accurate records are discussed at length in the LMC Information Memo “Zoning Guide for Cities.” 3. Records retention requirements Minn. Stat. § 15.17. Minn. Stat. § 138.225. Minn. Stat. §§ 138.161-.21. State law limits the ability of cities, including city planning commissions, to dispose of or destroy city records. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 23 A.G. Op. 851F (Feb. 5, 1973). See Handbook, Records Management. Cities must retain records that they receive or create according to a records retention schedule. It is a crime to destroy such records without statutory authority. See LMC information memos, Taking the Mystery out of Findings of Fact; Land Use Findings of Fact: Elected Officials as Policy makers and Zoning Decisions. Maintaining adequate records is also vital for defending the city’s land use decisions in a court of law. V. Changing the structure or abolishing the planning commission A. Abolishing the planning commission Minn. Stat. § 462.354, subd. 1. Minn. Stat. § 410.12. See Handbook, The Home Rule Charter City. State statute provides that planning commissions created by city ordinance may be abolished by two-thirds vote of all the members of the governing body. Planning commissions created by city charter can be abolished by following the statutory provisions for amending a city charter. Cities considering abolishing their planning commission should seek the advice of their city attorney. While state statute allows cities to abolish their planning commission, state statute also vests planning commissions with mandatory duties related to: Minn. Stat. § 462.355, subd. 3. Minn. Stat. § 462.356, subd. 2. Minn. Stat. § 462.357, subd. 4. • Reviewing amendments to the comprehensive plan. • Reviewing purchase and sale of public property and capital improvement projects. • Reviewing zoning ordinance amendments. Because state statute vests planning commissions with these mandatory duties, it is unclear how a city that has abolished its planning commission would proceed under state statute with necessary amendments to official controls, purchase and sale of property and capital improvements. B. Modifying the planning agency “Counting the Votes on Council Actions, Part 1 and Part 2,” Minnesota Cities (May and June-July 2006, p. 19). Minn. Stat. § 410.12. Planning commissions created by city ordinance may be modified by an ordinance amendment (for example, to change from a five- to seven-member commission). The ordinance must be approved by a simple majority of city councilmembers present at the meeting. Consult the city charter to modify planning commissions created by city charter. VI. Joint or multijurisdictional planning State statutes create multiple means for cities to collaborate with other RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 24 governmental bodies, including other cities, counties and towns, on comprehensive land use planning. A. Community-Based planning Minn. Stat. § 462.3535, subd. 1, 2. Minn. Stat. § 462.3535, subd. 4. Cities are encouraged, but not required, to prepare and implement a community-based comprehensive municipal plan. This language is very similar to comprehensive planning as discussed above, but is not the same. Community-based comprehensive municipal plans contain an element of orderly annexation and/or boundary adjustment planning along with traditional land use and community planning. In cities that opt for community-based comprehensive municipal plans, the city must coordinate its plan with the plans, if any, of the county and the city's neighbors. Cooperation is designed to: • Prevent the plan from having an adverse impact on other jurisdictions. • Complement the plans of other jurisdictions. In cities that opt for community-based comprehensive municipal plans, the city must prepare its plan to be incorporated into the county's community- based comprehensive plan, if the county is preparing or has prepared one, and must otherwise assist and cooperate with the county in its community- based planning. Community-based comprehensive municipal plans do not appear to be common. Cities interested in this option should consult their city attorney or a planning consultant. B. Joint planning boards for unincorporated territory within two miles of the city limits Minn. Stat. § 462.358, subd. 1a. If a city has already opted to extend the application of its subdivision regulations to unincorporated territory located within two miles of its limits before the creation of a joint board, those subdivision regulations will apply until the joint board adopts subdivision regulations. Minn. Stat. § 462.3585. If a city has unincorporated area within two miles of the corporate limits of a city, a joint planning board may be formed. A city council or a county board or a town board may require the establishment of a joint planning board on their own initiative by passing a resolution requiring a board to be established. The resolution, once passed, must be filed with the county auditor. The city, county and town must agree on the number of board members for the joint board. However, each participating governmental unit must have an equal number of members. The members must be appointed from the governing bodies of the city, county and town. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 25 Once established, the board is authorized to: Minn. Stat. § 462.3585. • Serve as the governing body and board of appeals and adjustments within the two-mile area. Minn. Stat. § 462.3585. Minn. Stat. § 462.354, subd. 1. • Create a planning agency. Minn. Stat. § 462.3585. Minn. Stat. § 462.354, subd. 2. • Create a BZA. Minn. Stat. § 462.3585. Minn. Stat. § 462.355. • Adopt a comprehensive plan. Minn. Stat. § 462.3585. Minn. Stat. § 462.355, subd. 4. LMC information memo Zoning Guide. • Adopt interim ordinances. Note that the law on interim ordinances for certain uses is specific and varied. Best practice suggests consultation with the city attorney before adopting interim ordinances. Minn. Stat. § 462.3585. Minn. Stat. § 462.357. • Adopt zoning ordinances. Minn. Stat. § 462.3585. Minn. Stat. § 462.358. • Adopt subdivision regulations. Minn. Stat. § 462.3585. Minn. Stat. § 462.359. • Adopt an official map. Minn. Stat. § 462.3585. Minn. Stat. § 462.3595. • Provide for and issue conditional use permits. Minn. Stat. § 462.3585. Minn. Stat. § 462.362. • Enforce official controls and prescribe penalties for violations. Minn. Stat. § 462.3585. • Adopt and enforce the State Fire Code. The city must provide staff for the preparation and administration of land use controls unless otherwise agreed by the governmental units composing the board. C. Regional planning boards Minn. Stat. § 462.371. See Handbook, Intergovernmental Cooperation. See LMC information memo LMCIT Liability Coverage Guide. Any two or more counties, cities or towns may enter into a joint powers agreement to conduct regional planning activities. The participating entities do not need to be contiguous. Minn. Stat. § 462.372. The joint powers agreement creating a regional planning agency should: • Establish a board composed of members selected from the governing bodies of the participating governmental units. • Set the number of board members. • Establish terms of office for board members. • Establish a method for member appointment and removal. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 26 • Create a framework for adoption of a regional plan, and provide timelines for review and comment on the plan by participating governmental units. • Create a framework for review of participating governmental unit comprehensive plans and a timeline for comment on such plans by the regional board. Minn. Stat. § 462.373, subd. 1. The regional planning board may hire a planning director and staff, including consultants, and appoint an advisory planning commission. Minn. Stat. § 462.373, subd. 2. The regional planning board may prepare a plan for the development of the region. However, the plan may not be adopted by the regional planning board until it has been referred to the governing bodies of all participating units for their review and their recommendation. Minn. Stat. § 462.374. Once the plan has been prepared, participating governmental units within the region may adopt all or any portion of the regional development plan. Minn. Stat. § 462.375. When a regional plan is adopted, the regional planning agency must send a copy of the plan and any future revisions to the commissioner of employment and economic development, to the governing bodies of cooperating governmental units, and to the planning agencies in contiguous areas. D. Regional development commissions and comprehensive planning activities Minn. Stat. § 462.383. Regional development commissions are separate entities from regional development boards discussed above. Regional development commissions are created by state statute to provide a means of pooling the resources of local governments to approach common problems related to urban and rural growth and development. Minn. Stat. § 462.385. Development regions are set by state statute and are numbered as follows: Northwest Development Commission. Region 1: Kittson, Roseau, Marshall, Pennington, Red Lake, Polk, and Norman. Headwaters Regional Development Commission. Region 2: Lake of the Woods, Beltrami, Mahnomen, Clearwater, and Hubbard. Arrowhead Regional Development Commission. Region 3: Koochiching, Itasca, St. Louis, Lake, Cook, Aitkin, and Carlton. West Central Initiative. Region 4: Clay, Becker, Wilkin, Otter Tail, Grant, Douglas, Traverse, Stevens, and Pope. Region Five Development Commission. Region 5: Cass, Wadena, Crow Wing, Todd, and Morrison. Mid-Minnesota Development Commission. Region 6E: Kandiyohi, Meeker, Renville, and McLeod. RELEVANT LINKS: League of Minnesota Cities Information Memo: 8/3/2018 Planning Commission Guide Page 27 Upper Minnesota Valley Regional Development Commission. Region 6W: Big Stone, Swift, Chippewa, Lac qui Parle, and Yellow Medicine. East Central Regional Development Commission. Region 7E: Mille Lacs, Kanabec, Pine, Isanti, and Chisago. Southwest Regional Development Commission. Region 8: Lincoln, Lyon, Redwood, Pipestone, Murray, Cottonwood, Rock, Nobles, and Jackson. Region Nine Development Commission. Region 9: Sibley, Nicollet, LeSueur, Brown, Blue Earth, Waseca, Watonwan, Martin, and Faribault. Region 10: Rice, Goodhue, Wabasha, Steele, Dodge, Olmsted, Winona, Freeborn, Mower, Fillmore, and Houston. Metropolitan Council. Region 11: Anoka, Hennepin, Ramsey, Washington, Carver, Scott, and Dakota. Minn. Stat. § 462.39, subds. 4, 5. Minn. Stat. § 462.391, subd. 1a. The creation of a regional development commission does not affect the rights of counties or cities to conduct their own planning activities. Instead, regional development commissions are designed to support planning for cities. Cities may request that a regional commission review, comment, and provide advisory recommendations on local plans or development proposals. VII. Training and resources for planning commission members Planning commission members perform a vital role for their community. Training materials and seminars can increase the effectiveness of city planning commissioners and are essential for protecting the city’s legal interests. LMCIT Land Use Resources. The League of Minnesota Cities Insurance Trust has a Land Use Loss Control Program to assist members through phone consultations and online training. In addition, the Land Use Loss Control Program has extensive written materials available at no cost to members. Additional training and materials may also be obtained from private vendors such as: Government Training Services. American Planning Association. • Government Training Services (GTS). • The American Planning Association. Sec. 90-31. - Planning commission. The planning commission shall serve as advisors to the city council by preparing and making recommendations regarding the appropriateness of the city's comprehensive plan, zoning ordinance, subdivision regulations, and such other matters that impact the orderly and efficient development of the community. The planning commission shall act only as a body sitting in open session duly noticed, as required by law. The planning commission may appoint subcommittees or individuals to prepare polices, findings, and reports for consideration by the entire commission at a regular meeting thereof. (1) The planning commission shall consist of seven persons, all residents of the city and eligible voters, appointed by the city council for staggered four-year terms. The city attorney, city engineer, and city health officer, or their representatives, may serve as nonvoting, ex officio members upon request of the commission. Terms of office shall be staggered such that no more than two voting members' terms shall expire in any one year. (2) A quorum of the planning commission shall consist of four voting members, and it shall require the affirmative vote of a majority of the planning commissioners present (so long as there is a quorum) to approve any motion, resolution, or other official action. (3) Commission officers shall include a chairperson, a vice-chairperson, and a secretary, all appointed annually by the city council. The secretary need not be a member of the planning commission. The chairperson and vice-chairperson have full voting rights and need not limit their votes to cases of a tie. (4) Planning commissioners may be removed from office by the city council for: a. Changing their place of residence to a location outside the corporate boundaries of the city or otherwise not meeting the requirements for office. b. Failure to perform their official duties, including not attending called and noticed meetings. c. Behavior disruptive to the good order and efficiency of the commission. d. Moral turpitude. (5) Vacancies on the planning commission shall be filled by the city council as soon as practical after the vacancy occurs, and such appointments shall be made for the unexpired portion of the vacated term. (6) The planning commission may adopt such other rules of order as it deems necessary for the efficient conduct of its responsibilities. (7) Planning commission responsibilities: a. To study, report, and make recommendations on amendments to the city's comprehensive plan and land use regulations. b. To conduct hearings and make recommendations regarding the issuance of conditional use permits. c. To conduct hearings and make recommendations regarding requests for rezoning. d. To conduct hearings and make recommendations regarding the subdivision and platting of property. e. To review and make recommendations on commercial and industrial site plans. f. To review and make recommendations on variances associated with site plans, preliminary plats, and conditional use permits. g. Perform such other duties as the city council may, from time to time, prescribe. (Prior Code, § 1015-030.1) Chapter 2 - 8 2.11 PLANNING COMMISSION. 1. Purpose. The City Council finds it necessary to guide the future development of land within the City through comprehensive planning for the purposes of (1) ensuring a safer, more pleasant, and more economical environment for residential, commercial, industrial, and public activities; (2) promoting the public health, safety, and general welfare; (3) preparing for anticipated changes in land use, thereby causing significant savings in both private and public expenditures; and (4) providing for necessary public services on the lowest possible cost basis and achieving the maximum secured tax base for the community. 2. Definitions. The following words and phrases when used in this Section shall have the following meanings: A. “Commission” means the Planning Commission. B. “Land Use Plan” means a compilation of policy statements, goals, standards, maps, and use programs for guiding the future development of private and public property. The term includes a plan designating types of uses for the entire City, as well as a specialized plan showing specific areas or specific types of land uses such as residential, commercial, industrial, public, or semi-public uses or any combination thereof. C. “Transportation Plan” means a compilation of policy statements, goals, standards, maps, and use programs for guiding the future development of the various modes of transportation in the City such as streets and highways, mass transit, railroads, trucking, and includes a major thoroughfare plan. D. “Community Facilities Plan” means a compilation of policy statements, goals, standards, maps, and use programs for guiding the future development of the public or semi-public facilities of the City such as recreational, educational, and cultural facilities. E. “Capital Improvements Program” means an itemized program setting forth the schedule and details of specific contemplated public improvements by fiscal year, together with their estimated cost, the justification for each improvement, the impact that such improvements will have on the current operating expense of the City, and such other information as the Commission deems relevant. F. “Official Map” means a map adopted in accordance with Minnesota Statutes Section 462.359, showing existing streets, proposed future streets, and the area needed for widening existing streets of the City. The map may also show the location of existing and future public land and facilities within the City. Chapter 2 - 9 3. Planning Commission Established. A. Creation. There is hereby created a Planning Commission for the City of Mahtomedi to be comprised of seven (7) members appointed by the City Council. B. Term. The term of each member shall be for three (3) years. Members may be removed at the discretion of the City Council. C. Vacancies. If a Commission member is absent from three (3) meetings during a one (1) year period, unless excused in advance by the Chairperson, that commission member will be considered to have abandoned their position, creating a vacancy. In the event of a vacancy, the City Council shall appoint a successor to fill the vacant position for the remainder of the unexpired term. D. Qualifications. Each member shall be a resident of the City of Mahtomedi. All members shall serve without compensation. E. Chairperson. At its first meeting every April, the members of the Planning Commission shall appoint from among their membership a chairperson to serve for a term of one (1) year. The chairperson shall preside at all meetings of the Commission if present and shall perform all other duties and functions assigned by the Commission or by the City Council. The members of the Commission may appoint from among the membership a vice-chairperson to act for the chairperson during his or her absence. 4. Meetings. The Commission shall meet on the second Wednesday of every month. A majority of all members of the Commission shall constitute a quorum. A quorum is required for any action to be taken by the Commission.. Unless otherwise provided, any action taken by the Commission shall be by the affirmative vote of a majority of the members present. The Commission may adopt such rules and regulations governing its proceedings as it deems necessary for the proper conduct of its business. The Commission shall keep a public record of its meetings, resolutions, findings, and reports. 5. General Powers and Duties. The Commission shall have the powers and duties given to city planning agencies generally by law. The Planning Commission shall also exercise the duties conferred upon it by this Code and the Zoning Ordinance, including those related to Zoning Ordinance Amendments, Conditional Use Permits, Variances, and Site Plan Review. 6. Comprehensive Plan. The Commission shall prepare and recommend to the City Council a comprehensive municipal plan for the City of Mahtomedi. Such plan shall include a compilation of policy statements, goals, standards, and maps for Chapter 2 - 10 guiding the physical, social and economic development, both private and public, of the City and shall include a statement of policies, goals, and standards for (a) a land use plan; (b) a community facilities plan; (c) a transportation plan; (d) a capital improvements program; and (e) an official map. The comprehensive plan may be prepared in sections, each of which shall relate to a major subject of the plan or to a major geographical section of the City. A. Plan Adoption and Amendment. The Commission may adopt and amend a comprehensive municipal plan as its recommendation to the City Council. The plan may be adopted in sections, each of which shall relate to a major subject of the plan or to a major geographical section of the City. Before adopting the comprehensive plan or any section or amendment thereto, the Commission shall hold at least one (1) public hearing thereon. A notice of the time, place, and purpose of the hearing shall be published once in the official newspaper of the City at least ten (10) days before the day of the hearing. Adoption and amendment of the comprehensive plan or of any section thereof shall be by resolution adopted by a majority of all the members of the Commission. When adopted, a copy of the plan or of any section or amendment thereof shall be certified to the City Council. B. Adoption of Plan by City Council. Upon receiving a certified copy of the plan or of any section or amendment thereof from the Commission, the City Council may, by resolution of the majority of its members, adopt or amend the comprehensive plan or portion thereof so recommended as the official comprehensive plan of the City. After a public hearing upon such recommendation, notice of the time and place of which shall be given by publication once in the official newspaper of the City at least ten (10) days before the day of the hearing, until so adopted by the City Council, the plan or any section, or amendment thereof shall constitute only the recommendation of the Commission. C. Recommendations for Plan Execution. Upon recommendation by the Commission, the comprehensive plan or any section or amendment thereof, may be studied and the Commission may propose to the City Council reasonable and practicable means for putting the plan, section or amendment into effect. Such means may include zoning regulations, regulations for the subdivision of land, official map, a program for coordination of normal public improvements and services, and a capital improvement program. D. Plan Compliance. After a comprehensive plan, section, or amendment thereof has been certified to the City Council, no publicly owned interest in real property within the City shall be acquired or disposed of or any capital improvement authorized by the City, or any other agency or political subdivision having jurisdiction within the City, until after the Chapter 2 - 11 Commission has reviewed the proposed acquisition, disposal, or capital improvement and reported in writing to the City Council its findings as to compliance with the comprehensive plan. If the Commission fails to report on the proposal within forty-five (45) days after such reference, such failure to report shall be deemed to have satisfied the requirements of this section. If the City Council determines that the proposed acquisition or disposal of real property or capital improvement bears no relationship to the comprehensive plan, it may dispense with the requirements of this section by resolution adopted by two-thirds vote. E. Studies. In exercising the powers granted under this Section, the Commission, with prior approval of the City Council, may collect and analyze data, maps, charts, tables, and other illustrations and displays and conduct necessary studies. The City Council may publicize findings and suggestions on planning matters within the scope and objectives of this Section. F. Appropriation. The City Council may appropriate moneys from any fund not dedicated to other purposes in order to finance planning activities authorized by this Section. The City Council may receive and expend grants and gifts for such planning purposes and may enter into contracts with other governmental units or private agencies in furtherance of the planning activities authorized herein. G. Plan Effectuation. Upon prior approval of the City Council and its finding that such action will promote the public health, safety, and general welfare, the Commission may prepare additional procedures for plan effectuation, including (a) zoning ordinances, (b) subdivision regulations, (c) official maps, and (d) such other means of plan execution as will accomplish the purposes of this Section. Such procedures shall be prepared in accordance with the provisions of Minnesota Statutes Chapter 462 and shall be certified to the City Council for its review and consideration. 2.12 PUBLIC ACCOUNTANT. The City Council shall appoint a Public Accountant for the purpose of auditing, examining, and reporting upon the books and records of accounts of the City each year in accordance with the minimum auditing procedures prescribed by the Public Examiner pursuant to Minnesota Statutes Section 412.222. The Public Accountant shall serve as an independent contractor and shall be compensated for his or her services as the City Council may from time to time prescribe. Oakdale MN Code of Ordinances: Chapter 16 - Page 1 CHAPTER 16 PLANNING AND DEVELOPMENT Article I Planning Commission Article II Reimbursement of Consultant Development Fees Article III Environmental Review Program ARTICLE I. PLANNING COMMISSION Sec. 16-01. Commission Established. A Planning Commission for the city is hereby established. The Commission serves as an advisory board for the City Council and City Administrator. All conclusions reached by the commission shall serve as recommendations and powers of execution shall be vested in the City Council. Sec. 16-02. Functions and Duties of Commission. The Planning Commission shall act in an advisory capacity to the City Council and City Administrator in all matters pertaining to planning, development, and redevelopment. Specific responsibilities of the commission shall be: (1) To establish plans, policies, and procedures in matters relating to planning, development, and redevelopment. (2) To assist the City Council in developing, reviewing, and analyzing planning programs, development proposals, and redevelopment programs. (3) To educate the City Council on planning, development, and redevelopment issues. (4) To interview and review work of the planning consultant. (5) To assist in the collection of background data to assist the City Council to determine goals, policies, and programs for future development of the community. (6) To assist with the preparation and updating of the comprehensive plan. (7) To assist in the preparation of development controls. (8) To review development proposals and proposed changes to city ordinance. (9) To assist in preparation of a Capital Improvements Program. (10). To make recommendations on proposed boundary changes. Sec. 16-03. Composition of Commission; Appointment to Commission. The Planning Commission shall consist of seven (7) regular members, appointed by the City Council. A simple majority of the serving members shall constitute a quorum. Vacancies shall be filled by City Council appointment for the remainder of the unexpired term. Resignation of Planning Commission members shall be submitted in writing to the City Council. At their discretion, the City Council may appoint up to two (2) student representatives to serve on the commission; such individuals shall serve in an advisory role without voting privileges and do not need to meet the age or residency requirements for a commissioner. Sec. 16-04. Terms of Members. Members of the Planning Commission shall be appointed by the City Council for three (3) year terms. Terms, in general, begin July 1 of each year. Members that have served on one commission for three consecutive terms shall be given the option of submitting an application to be considered for appointment to another advisory commission or to submit an application to be considered for appointment to the same commission the following June. Exception: at the sole discretion of the City Council, seated commissioners that have served on one commission Oakdale MN Code of Ordinances: Chapter 16 - Page 2 for three or more consecutive terms may be reappointed to the same commission when the continuation of their service on said commission is deemed vital to projects and/or programs under the purview of the commission. The initial term for appointments to the commission shall be staggered so that only three (3) new appointment or reappointments need to be made in any one year. (Ord. 833, 10/10/17) Sec. 16-05. Organization of Commission . The Planning Commission shall elect from its membership, a Chairperson and Vice-Chairperson annually at its first meeting of each year. The election of Chairperson is subject to veto by the Mayor. The Planning Commission shall adopt its own Rules of Order and Bylaws for the purpose of governmental procedure. Sec. 16-06. Commission Meetings and Records. The Planning Commission shall hold regular meetings as established in the bylaws. These meetings shall be open to the public. The Planning Commission shall submit copies of its meeting minutes to the City Council following each scheduled meeting and shall submit periodic reports when requested by the City Council. Sec. 16-07. Removal of Commission Members. Commission members may be removed, at will, by action supported by a majority of the City Council. Also, given that the City Council expects diligence in attendance by the members of the Planning Commission at commission meetings, excessive absences will be considered as grounds for removal from the commission. Sec. 16-08. Residency Requirement. No person appointed to represent the residents shall continue to serve on the commission once that member has taken residence outside of the corporate limits of Oakdale. A written resignation shall be submitted to the City Council in this instance. ARTICLE II. REIMBURSEMENT OF CONSULTANT DEVELOPMENT FEES Sec. 16-09. Definitions. As used in this article: Costs means any time or expense incurred by the city for services performed by the Community Development Director, Public Works Director/City Engineer and City Attorney or any other regular staff consultants. Development means any subdivision, planned unit development, rezoning special use permit, variance, vacation, building addition, or site plan; or proposed rezoning, special use permit, variance, building addition, or change in site plan; or any amendment to a previously approved subdivision, planned unit development, rezoning, special use permit, variance, vacation, building addition, or site plan. Owner means any property owner, applicant, or duly authorized representative of a development. Sec. 16-10. Reimbursement Required. Any owner that causes the city to incur costs on behalf of, or on account of, that owner, associated with a proposed development, shall reimburse the city for the actual costs expended by the city on behalf of, or on account of, said owner. Any development which involves only one platted residential lot, for a non-commercial purpose, located in a residential zoning district shall not be responsible for costs incurred by the city beyond the initial application fee. Sec. 16-11. Deposit Required. The owner shall deposit with the city in escrow an amount, as determined by the City Administrator, necessary to cover the total costs associated with the proposed Oakdale MN Code of Ordinances: Chapter 16 - Page 3 development prior to the performance of any such services by the city's regular staff or consultants. However, if a proposed development and the related consultant review is anticipated to span a period of time in excess of ninety (90) days, the owner will only be expected to deposit a sum, as determined by the City Administrator, necessary for the city to pay all costs for said ninety (90) days. The owner will then be expected to maintain the escrow fund at a balance equal to the original amount deposited. Any escrow shall be held in a special escrow account and shall be credited to the said subdivider, owner, or developer. Staff time and legal expenses incurred by the city in plat approval, office and field checking, setting grade and drainage requirements, general supervision, staking, inspection, installation and cost of traffic control and street signs, drafting as-built drawings and all other city staff and consultant services performed in the processing of said improvements and developments, administrative and legal expenses in examining title to the property being developed shall be charged to the aforementioned account and shall be credited to the city. Sec. 16-12. Monthly statements of Expenditures Required . The city will provide itemized statements to the owner by the tenth day of each month showing the city's expenditures for staff and consultant services for the prior month associated with a development together with the current balance in the developer’s escrow fund, and a statement, if additional funds are requested, to maintain the fund at the level established. No statement will be sent if there are no transactions during the preceding month in the escrow fund. The city shall itemize all time, services, and materials billed to any developer's escrow account and said time, services, and materials shall be in accordance with the rules, regulations, and fees as promulgated and adopted by the City Council. The subdivider, owner, or developer making the deposit(s) in the escrow account shall, upon request, be furnished a copy of said itemized charges. Any balance remaining in the account upon completion of all platting conditions shall be returned to the depositor by the Finance Department after all claims and charges thereto have been paid. Sec. 16-13. Reimbursement of Escrow Fund. The owner shall reimburse the escrow fund for any deficits caused if the amount actually expended by, or billed to, the city exceeds the escrow fund balance. Sec. 16-14. Refund of Unexpended Balance. The city shall refund any monies deposited in the escrow fund not expended for consultant fees within thirty (30) days after completion of any city consultant services associated with the development. Sec. 16-15. Escrow Fund not to Draw Interest. The city shall not pay interest on the monies deposited in the escrow fund. Sec. 16-16. Rates Established. The City Administrator shall establish the rates charged for the services performed by city staff or consultants. ARTICLE III. ENVIRONMENTAL REVIEW PROGRAM Sec. 16-17. Generally. The provisions of the rules of the Environmental Review Program, 6MCAR 3.021 to 3.048, one copy of which is on file in the office of the City Clerk, are hereby adopted, together with the other provisions of this article, as the environmental review operating procedures this city will follow in implementing the provisions of Minnesota Statutes Chapter 116D relating to the Oakdale MN Code of Ordinances: Chapter 16 - Page 4 Environmental Review Program and any rules adopted thereunder by the Minnesota Environmental Quality Board. All terms used in this article shall have the same meaning as the terms used in Chapter 116D and the rules adopted thereunder. Sec. 16-18. Cost of Preparation and Review. (a) Information to be Provided. The applicant for a permit for any action for which environmental documents are required either by State law or by the City Council shall supply in the manner prescribed by the City Administrator, or representative, all unprivileged data or information reasonably requested by the city that the applicant has in their possession or to which the applicant has reasonable access. (b) Environmental Assessment Worksheets. The applicant for a permit for any action for which an Environmental Assessment Worksheet (EAW) is required either by State law or rules or by the City Council, shall pay all costs of preparation and review of the EAW, and, upon the request of and in the manner prescribed by the City Administrator, or representative, shall prepare a draft EAW and supply all information necessary to adequately complete that document. (c) Environmental Impact Statement. The city and the applicant for a permit for any action for which an Environmental Impact Statement (EIS) is required shall comply with the provisions of the "Rules Governing Assessment Costs for Environmental Impact Statements", one copy of which is on file in the office of the City Clerk, unless the applicant and the City Council provide otherwise by a written agreement. (d) Payment of costs. No permit for an action for which an EAW or an EIS is required shall be issued until all costs of preparation and review which are to be paid by the applicant are paid, and all information required is supplied in adequate detail and until the environmental review process has been completed as provided in this article, and pursuant to any written agreements entered into by the applicant for the permit or permits and the City Council under Section 16-21(e). (e) Agreements concerning cost of preparation and review. The applicant for a permit for any action for which an EAW or EIS is required and the City Council may, in writing, agree as to a different division of the costs of preparation and review of any EAW or EIS as provided in 6MCAR 3.042. Sec. 16-19. Administration. (a) The City Administrator, or representative, shall be the person responsible for the administration of the environmental review program, this article, and the rules adopted by reference by this article. (b) The Community Development Director shall be responsible for determining whether an action for which a permit is required is an action for which an EAW is mandatory under 6MCAR 3.024. The Community Development Director shall also determine those proposed actions for which an optional EAW may be required under the provisions of the article and shall notify the Planning Commission and the City Council of these proposed actions. (c) All EAWs and EISs shall be prepared under the direction of the Community Development Director, reviewed by the Planning Commission and reviewed and approved by the City Council. Oakdale MN Code of Ordinances: Chapter 16 - Page 5 (d) When reviewing an EAW or EIS, the Community Development Director and the Planning Commission may suggest design alterations that would lessen the environmental impact of the action. The City Council may require these design alterations to be made as a condition for issuing the permit when it finds that the design alterations are necessary to lessen the environmental impact on the action. (e) After an EAW is prepared, the Planning Commission shall review the EAW and recommend to the City Council whether or not it should require the preparation of an EIS. The City Council shall require an EIS when it finds under 6MCAR 3.025, "that an action is major and has potential for significant environmental effects", and whether the action "is of more than local significance". Sec. 16-20. Enforcement and Penalty. (a) No permit shall be issued for a project for which environmental documents are required until the entire environmental review procedures established by this article have been completed. (b) Any person who violates any provision of this article is guilty of a misdemeanor and, upon conviction thereof, shall be punished by a fine not exceeding five hundred dollars ($500.00) or imprisonment for ninety (90) days or both. Each day that the violation is permitted to exist constitutes a separate offense. (c) No work shall commence, and any work in progress on any project for which environmental documents are required shall cease, until the environmental review procedures established by this article are fully complied with. 210 AN ORDINANCE ESTABLISHING A PLANNING COMMISSION PURSUANT TO MINN. STAT. §462.354. THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY, MINNESOTA, DOES ORDAIN: 210.010 Establishment. There is hereby established pursuant to Minn. Stat. §462.354 a Planning Commission for the City of Oak Park Heights. 210.020 Composition. Such Planning Commission shall consist of five (5) members providing as follows: (a) There shall be a Councilperson designated by the Mayor with the consent of the City Council to be a liaison to the Planning Commission. Such Councilperson shall serve without voting power and in a capacity as ex officio to the Planning Commission. Additionally, the Council may designate an alternate from the Council to serve in such capacity should the primary Council appointee be unable to attend. (b) The five members of the Planning Commission shall be appointed by the City Council. All such appointments shall initiate and be established by resolution of the City Council. The term of each member shall be for three (3) years with the initial terms being staggered by the City Council resolution of appointment. Unless extended by special order of the City Council for a period of one (1) year, no member shall serve more than two (2) consecutive terms on the Planning Commission. Any member of the Planning Commission may be removed at any time by a 4/5 vote of the City Council, with or without cause. Should any Planning Commission member fail to attend three (3) consecutive regular meetings of the Planning Commission or fail to attend four (4) meetings within a twelve (12) month period, that position shall be determined to be vacant and the Council shall reappoint a person to fill the balance of the term remaining in that member’s position. (c) The City Council may from time to time, by resolution, appoint other persons to the Planning Commission to serve in a non-voting/liaison capacity, for limited periods of time and for specified issues on topics for which they have a special interest or expertise determined by the Council to be of benefit to the Planning Commission. 210.030 Meetings. The Planning Commission may hold at least one regular meeting each month. The regular meeting date of the Planning Commission shall be established by Resolution of the City Council from time to time. The Planning Commission shall adopt rules for the transaction of business and shall keep a record of its Resolutions, transactions, minutes and findings which records shall be public. 210.040 Organization and Chairperson. The Planning Commission shall elect a chairperson from among its appointed members for the term of two years. No member shall serve as chairperson for more than two consecutive terms. Vacancies occurring within the Planning Commission shall be filled for the balance of the term by appointment from the City Council. The Commission shall also keep a record of the minutes of each of its meetings. 210.050 Powers and Duties of the Planning Commission. The Planning Commission shall consider and make recommendations on all matters affecting zoning, subdivision and building regulations and land use development, comprehensive plans and other matters referred to it by the City Council from time to time. All recommendations made by the Planning Commission shall take into consideration the established policies of the City Council on such matters. The Planning Commission shall also carry on City planning activities and recommend such plans for the regulation of future physical development of the City including land use and building construction. 210.060 Compensation. Compensation of Planning Commission Members as selected by the City Council shall serve without compensation except as otherwise established by Resolution of the City Council. Amended: Section 210.02. Passed and adopted May 28, 1999. Section 210.020 Passed and adopted September 25, 2001