HomeMy WebLinkAbout#14 - 2017 Street Improvements Pay Request 6 STAFF REPORT
DATE: April 17, 2018
CONSENT
ITEM #: 14
AGENDA ITEM: 2017 Street Improvements – Accept Improvements and Approve Pay Request
No. 6 (Final)
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director
Chad Isakson, Project Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the 2017 Street Improvements and approve
Pay Request No. 6 (Final) to Hardrives, Inc.?
BACKGROUND: Hardrives, Inc. was awarded a construction contract on May 16, 2017 to complete the
2017 Street Improvements project. The contractor has completed the work in accordance with the contract.
The Project Engineer has prepared a Certificate of Completion indicating that all work is completed
including all punch list items and is recommending acceptance of the improvements and release of final
retainage. Project acceptance will initiate the one-year warranty period for the improvements. The one-year
warranty will begin on April 17, 2018 and will extend through April 17, 2019.
PROPOSAL DETAILS/ANALYSIS: Hardrives, Inc. has submitted Pay Request No. 6 (Final) in the
amount of $63,114.77. The work has been reviewed by the Engineer and is fully completed in accordance
with the Contract, Specifications, and Change Orders. The City Council is respectfully requested to consider
accepting the improvements and approving Pay Request No. 6 (Final) for the 2017 Street Improvements.
FISCAL IMPACT: The final total construction cost for the project is $1,019,577.81, which is 1.8% under
the original contract award amount of $1,038,206.14. A breakdown of the total project costs compared with
the approved project budget is shown below.
2017 Street Improvements – Final Project Cost Summary
Final Project Costs Authorized Project Costs
TOTAL PROJECT COSTS: $1,215,000 $1,301,000
Breakdown:
Construction: $1,020,000 $1,038,000
Contingency: $0 $50,000
Total Engineering (Report, Design,
Construction, Right of Way Services)
$161,500 $169,000
Geotechnical Engineering: $18,500 $14,000
Legal, Fiscal, and Administration: $15,000 $30,000
RECOMMENDATION: Staff is recommending that the City Council consider, as part of the consent
agenda, accepting the 2017 Street Improvements and approving Pay Request #6 (Final) in the amount of
$63,114.77. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to accept the improvements and approve Pay Request No. 6 (Final) to Hardrives, Inc. in the
amount of $63,114.77 for the 2017 Street Improvements.”
ATTACHMENTS:
1. Pay Estimate #6 (Final).
2. Certificate of Completion.
PARTIAL PAY ESTIMATE NO. 6 (FINAL)
2017 STREET IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2016.135
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1
$4,226.26 $4,226.26 0.00 $0.00 1.00 $4,226.26
2 LS 1
$1,890.12 $1,890.12 0.00 $0.00 1.00 $1,890.12
3 LF 180
$2.63 $473.40 0.00 $0.00 220.00 $578.60
4 EA 39
$90.00 $3,510.00 0.00 $0.00 60.00 $5,400.00
5 EA 11
$231.01 $2,541.11 0.00 $0.00 15.00 $3,465.15
6 EA 11
$126.01 $1,386.11 0.00 $0.00 15.00 $1,890.15
7 CY 2,080
$10.00 $20,800.00 0.00 $0.00 1,170.00 $11,700.00
8 SY 10,330
$4.40 $45,452.00 0.00 $0.00 7,175.00 $31,570.00
9 SY 2,140
$1.95 $4,173.00 0.00 $0.00 2,851.00 $5,559.45
10 EA 10
$472.53 $4,725.30 0.00 $0.00 0.00 $0.00
$89,177.30 $0.00 $66,279.73
1 LF 281
$5.25 $1,475.25 0.00 $0.00 273.00 $1,433.25
2 EA 12
$420.02 $5,040.24 0.00 $0.00 13.00 $5,460.26
3 EA 1
$420.02 $420.02 0.00 $0.00 1.00 $420.02
4 EA 13
$159.82 $2,077.66 0.00 $0.00 13.00 $2,077.66
5 EA 13
$659.11 $8,568.43 0.00 $0.00 13.00 $8,568.43
6 LF 66
$31.50 $2,079.00 0.00 $0.00 98.00 $3,087.00
7 LF 1,773
$32.55 $57,711.15 0.00 $0.00 1,772.00 $57,678.60
8 LF 20
$60.90 $1,218.00 0.00 $0.00 16.00 $974.40
9 EA 5
$945.06 $4,725.30 0.00 $0.00 4.00 $3,780.24
10 EA 1
$2,205.12 $2,205.12 0.00 $0.00 1.00 $2,205.12
11 EA 4
$1,732.60 $6,930.40 0.00 $0.00 6.00 $10,395.60
12 EA 17
$2,058.11 $34,987.87 0.00 $0.00 18.00 $37,045.98
13 CY 39
$89.25 $3,480.75 0.00 $0.00 38.30 $3,418.28
14 LF 220
$17.85 $3,927.00 0.00 $0.00 335.00 $5,979.75
$134,846.19 $0.00 $142,524.59
1 LF 310
$1.00 $310.00 0.00 $0.00 310.00 $310.00
2 LF 130
$1.65 $214.50 0.00 $0.00 161.00 $265.65
3 SY 680
$4.12 $2,801.60 0.00 $0.00 650.00 $2,678.00
4 SY 220
$7.49 $1,647.80 0.00 $0.00 196.00 $1,468.04
5 SY 41,776
$1.35 $56,397.60 0.00 $0.00 41,776.00 $56,397.60
6 CY 4,062
$9.47 $38,467.14 0.00 $0.00 3,721.00 $35,237.87
7 LF 3,174
$1.01 $3,205.74 0.00 $0.00 3,174.00 $3,205.74
8 CY 370
$0.01 $3.70 0.00 $0.00 349.00 $3.49
9 RS 121
$250.00 $30,250.00 0.00 $0.00 121.00 $30,250.00
10 SY 893
$18.00 $16,074.00 0.00 $0.00 760.00 $13,680.00
11 TN 4,380
$48.75 $213,525.00 0.00 $0.00 4,172.56 $203,412.30
12 TN 3,290
$51.45 $169,270.50 0.00 $0.00 2,837.39 $145,983.72
13 GAL 2,020
$1.25 $2,525.00 0.00 $0.00 200.00 $250.00
14 LF 9,560
$2.60 $24,856.00 0.00 $0.00 9,560.00 $24,856.00
15 LF 20,997
$10.25 $215,219.25 0.00 $0.00 20,939.00 $214,624.75
16 EA 3
$523.98 $1,571.94 0.00 $0.00 3.00 $1,571.94
17 SY 220
$50.61 $11,134.20 0.00 $0.00 222.78 $11,274.90
18 LF 2,000
$9.60 $19,200.00 0.00 $0.00 1,830.00 $17,568.00
19 EA 20
$230.00 $4,600.00 0.00 $0.00 18.00 $4,140.00
20 EA 2
$1,454.34 $2,908.68 0.00 $0.00 2.00 $2,908.68
$814,182.65 $0.00 $770,086.67
TOTALS ‐ BASE CONTRACT $1,038,206.14 $0.00 $978,890.99
CHANGE ORDER NO. 1
CO1‐1 LS 1.0 $2,400.00 $2,400.00 0.00 $0.00 1.0 $2,400.00
CO1‐2 LF 54.0 $5.25 $283.50 0.00 $0.00 54.0 $283.50
CO1‐3 LF 54.0 $60.90 $3,288.60 0.00 $0.00 54.0 $3,288.60
CO1‐4 EA 1.0 $2,205.15 $2,205.15 0.00 $0.00 1.0 $2,205.15
CO1‐5 EA 1.0 $700.00 $700.00 0.00 $0.00 1.0 $700.00
CO1‐6 LS 1.0 $3,150.00 $3,150.00 0.00 $0.00 1.0 $3,150.00
CO1‐7 LS 1.0 $3,715.00 $3,715.00 0.00 $0.00 1.0 $3,715.00
GRADE TO DRAIN
BITUMINOUS MATERIAL FOR TACK COAT
REMOVE & DISPOSE OF EXISTING CONCRETE CURB AND GUTTER, ALL TYPES
REMOVE & DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY)
SUBTOTAL ‐ DIVISION 2
REMOVE & DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAY)
RECLAIM EXISTING BITUMINOUS AND BASE MATERIALS (8" DEPTH INCL. BIT. CURB) (P)
DIVISION 3 ‐ STREET IMPROVEMENTS
SAWCUT BITUMINOUS OR CONCRETE
HAUL OUT EXCESS RECLAIMED MATERIAL (LV)
2' AGGREGATE SHOULDERING
15" FLARED END SECTION
18" FLARED END SECTION
CATCH BASIN TYPE 404
CATCH BASIN/MANHOLE TYPE 406
RIP RAP INCL. GEOTEXTILE
SUBTOTAL ‐ DIVISION 1
DIVISION 1 ‐ GENERAL
MOBILIZATION
REMOVE & DISPOSE OF ENERGY DISSIPATION STRUCTURE
REMOVE CATCH BASIN CASTING
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
12" RCP STORM SEWER PIPE
15" RCP STORM SEWER PIPE
18" RCP STORM SEWER PIPE
TRAFFIC CONTROL
SILT FENCE
INLET PROTECTION
CLEAR TREE
GRUB TREE
IMPORT AND PLACE TOPSOIL BORROW
SODDING
SEED, MULCH, & FERTILIZER
REINSTALL PROPERTY CORNER
DIVISION 2 ‐ STORM SEWER IMPROVEMENTS
REMOVE & DISPOSE OF EXISTING STORM SEWER (ALL SIZES AND TYPES, INCL. END SECT
REMOVE & DISPOSE OF EXISTING STORM SEWER STRUCTURE
R‐3067 CATCH BASIN CASTING
SUBTOTAL ‐ DIVISION 3
SUBGRADE CORRECTION
SUBGRADE PREPARATION OF RECLAIMED SURFACE (P)
BITUMINOUS DRIVEWAY PAVEMENT
MANHOLE UPPER SECTION REHABILITATION
SAW AND SEAL STREET (40' INTERVALS)
BITUMINOUS NON‐WEARING COURSE
BITUMINOUS WEARING COURSE
CONCRETE CURB AND GUTTER, ALL TYPES
6" CONCRETE FLUME (ALL TYPES)
6" CONCRETE DIRVEWAY PAVEMENT
4" PERFORATED PVC EDGE DRAIN
DRAINTILE CLEANOUT
MOBILIZATION
REMOVE STORM SEWER
18‐INCH RCP STORM SEWER
18‐INCH FES W/ TRASHGUARD
CONNECT TO EXISTING STRUCTURE
CULVERT 305‐1 EXTENSION
CULVERT 306‐1 EXTENSION
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
TOTALS ‐ CHANGE ORDER NO. 1 $15,742.25 $0.00 $15,742.25
CHANGE ORDER NO. 2
CO2‐1 HR 64.0 $90.64 $5,800.96 0.00 $0.00 64.0 $5,800.96
CO2‐2 SF 300.0 $6.88 $2,064.00 0.00 $0.00 300.0 $2,064.00
CO2‐3 HR 20.5 $210.00 $4,305.00 0.00 $0.00 20.5 $4,305.00
TOTALS ‐ CHANGE ORDER NO. 2 $12,169.96 $0.00 $12,169.96
CHANGE ORDER NO. 3
CO3‐1 LS 1.0 $4,226.75 $4,226.75 1.00 $4,226.75 1.0 $4,226.75
CO3‐2 LS 1.0 $5,658.50 $5,658.50 1.00 $5,658.50 1.0 $5,658.50
CO3‐3 EA 2.0 $312.55 $625.10 2.00 $625.10 2.0 $625.10
CO3‐4 LS 1.0 $1,542.51 $1,542.51 1.00 $1,542.51 1.0 $1,542.51
CO3‐5 LS 1.0 $721.75 $721.75 1.00 $721.75 1.0 $721.75
TOTALS ‐ CHANGE ORDER NO. 3 $12,774.61 $12,774.61 $12,774.61
COMPENSATING CHANGE ORDER NO. 4
CO4‐1 LS 1.0 ‐$59,315.15 ‐$59,315.15 0.00 $0.00 0.0 $0.00
TOTALS ‐ CHANGE ORDER NO. 4 ‐$59,315.15 $0.00 $0.00
TOTALS ‐ REVISED CONTRACT $1,019,577.81 $12,774.61 $1,019,577.81
MOBILIZE AND SAWCUT DRIVEWAYS
FURNISH AND INSTALL SPECIAL STORM SEWER CASTINGS
COMPENSATING CHANGE ORDER
REMOVE AND REPLACE ROCK TO CORRECT PONDING AREA
CONCRETE CURB STRING LINE ADJUSTMENTS
CONCRETE VALLEY GUTTER
STOCKPILE EXCESS RECLAIM AT PUBLIC WORKS
MODIFY STORM SEWER STRUCTURE
EXCAVATE AND REPAIR ROADWAY SETTLEMENTS