HomeMy WebLinkAbout#11 - Purchase of Asphalt Roller STAFF REPORT
DATE: 4/3/2018
CONSENT
ITEM #: 11
MOTION
TO: City Council
FROM: Rob Weldon, Public Works Director
AGENDA ITEM: Asphalt Roller Purchase
REVIEWED BY: Kristina Handt, City Administrator
Brian Swanson, Finance Director
BACKGROUND: In 2007 the City of Lake Elmo purchased a 1 ½ Ton Stone Asphalt Roller to utilize in
its pothole/patching program to ensure proper compaction and a smooth finish is delivered during paving
operations. This piece of equipment has been in service with the city for just over 10 years. In this time,
numerous repairs have been made to the roller in terms of electrical repairs. Most recently, issues with the
transmission and safety shut off have rendered the machine unsafe to use. Repair service and parts for
this piece of equipment have been increasingly difficult to find since the manufacture no longer supports
this product.
ISSUE BEFORE COUNCIL: Should the City Council approve the purchase of a 2 Ton Asphalt Roller
and Trailer to replace the existing Asphalt Roller and Trailer as adopted in the 2018 General Budget?
PROPOSAL DETAILS/ANALYSIS: Approval of this purchase will allow Public Works to replace its
aged asphalt roller that has presented numerous problems over its service life. Also, as part of this purchase
package, replacement of the current tilt deck trailer used to transport the roller will take place. The current
trailer used is over 25 years old and has issues with the brakes in which repair parts are difficult to acquire.
Public Works Staff has demoed and researched several different rollers in various sizes from several
manufactures over the past year in anticipation of this replacement. Staff feels that upsizing to a CaseDV23
2 Ton Asphalt Roller will speed up productivity by increasing compaction and decreasing the amount of
times a smaller roller needs to go over a patch to achieve proper compaction and finish. Additionally, Public
Works operates several other pieces of Case equipment and feels they offer good product support and repair.
FISCAL IMPACT: Purchase of the Roller and Trailer shall be an amount not to exceed $32,800 (which
includes the trade in of current roller $4,715). In the adopted 2018 General Budget, $30,000 was included
in the Capital Outlay as the purchase price for this equipment. Measures will be strictly followed to ensure
other equipment purchased from Capital Outlay for the remainder of the year will not exceed the total
adopted budgeted amount.
OPTIONS: Approve Purchase of Asphalt Roller and Trailer
Deny Purchase of Asphalt Roller and Trailer
Table Purchase of Asphalt Roller and Trailer
Page 2
RECOMMENDATION: If removed from Consent Agenda….
“Motion to purchase a Case DV23 Asphalt Roller from Titan Machinery and a Felling Trailer from
Oakdale Rental for an amount not to exceed $32,800”
ATTACHMENTS:
• Titan Machinery Quote
• Ruffridge Johnson Quote (no 2 Ton option)
• Tri-State Bobcat Quote (no 2 Ton option)
• Felling Trailer Quote
• Towmaster Trailer Quote
From:Scot Ender
To:Rob Weldon
Subject:RE: Ruffridge-Johnson Equipment Company, Inc "Asphalt Roller Purchase"
Date:Friday, March 23, 2018 9:14:03 AM
Attachments:BW90AD-5_BW100ADM-5_2pg.pdf
BW900-50_2pg.pdf
Rob, thanks for the enquiry regarding rollers. I have attached literature on a couple rollers that might be what you're
looking for. The BW900 has a Honda gas engine and the BW90 has a Kubota diesel.
Both are vibratory. The 900 is in the $17,500 range and the 90 around $32,000.
I believe both are available through NJPA purchasing; and if you can buy off of that program the price will be
better.
We currently have one new 900 in stock, and a new 90 will be arriving shortly. Let me know if there is anything
else we can get for you.
Sincerely,
Scot Ender
612-378-9558
Ruffridge-Johnson Equip. Co
www.rjequip.com
Message Body:
Hello,
The City of Lake Elmo is actively pursuing the purchase of a new asphalt roller. Size range would be approx. 2 -
2.5 tons.
If you could please provide me with product information and pricing it would be greatly appreciated.
Feel free to contact me with any questions.
Thanks,
Rob Weldon
Public Works Director
City of lake Elmo
--
This e-mail was sent from a contact form on Ruffridge-Johnson Equipment Company, Inc
(https://urldefense.proofpoint.com/v2/url?u=http-
3A__rjequip.com&d=DwIGaQ&c=wZIz6BR1yds6ABxMNYcTPKRj39yq004hegHRzkEIjMM&r=zoJR-
4hBkKhAZT-
sI_prRqHm_1Gwm_BFAsEEDWugbFA&m=xsH3Un0B5lJ8Z1kh33LZAAJeZgRfIL3SvgiaKjJPTKk&s=-q0H7yl-
tkQa1IsYWI_-7GUfAPX3RUi8VvDuKgwTBEo&e=)
From:Patrick Schoen
To:Rob Weldon
Subject:Asphalt Roller
Date:Friday, March 23, 2018 1:54:36 PM
Attachments:wn-rd16.pdf.pdf
wn-rd27.pdf.pdf
Rob,
Thanks for the e-mail. We are a Wacker dealer who makes the following size rollers, 1 ton, 1.5 ton
and 2.5 ton roller.
In the 1.5 ton class we offer two different model, one is 35.4” wide and the other is 39.4” wide. The
2.5 ton rollers are either 39.4” or 47.2” wide.
We currently only have the smaller 1-ton rollers on hand. I have asked our Wacker rep for pricing
and availability on the 1.5 & 2.5-ton models. I will pass that info on as soon as it comes in. I have
attached product sheet for the 1.5 & 2.5-ton models.
Please call or e-mail is if you have any questions.
Thanks,
Patrick Schoen
Tri-State Bobcat, Inc.
St Paul, MN
Direct – 651.407.7265
Office – 651.407.3727
Fax – 651.217.5770
Cell – 612.356.8890