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HomeMy WebLinkAbout#18 - 2018 Street Improvements STAFF REPORT DATE: May 15, 2018 REGULAR ITEM #: 18 AGENDA ITEM: 2018 Street Improvements – Accept Bids and Award Contract SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director Chad Isakson, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the 2018 Street Improvements? BACKGROUND: On December 5, 2017, following a Public Improvement Hearing, the City council ordered the improvements and preparation of the plans and specifications for the 2018 Street Improvements. The improvements include the rehabilitation of residential streets located in the southern Tri-Lakes area. The street improvements include approximately 2.0 miles of local streets consisting of Jane Road North, from Lake Jane Trail North to Jamaca Avenue North; Jane Court North, from Jane Road North to dead end; Jamaca Avenue North, from Jane Road North to Jamaca Avenue North; Jerome Avenue North, from 49th Street North to 53rd Street North; Jerome Avenue Court North, from Jerome Avenue North to dead end; and 53rd Street North, from Jamaca Boulevard North to 9480 53rd Street North. The street improvements include a full depth reclamation of the existing pavement and a new bituminous surface. Jane Road North and Jane Court North improvements include a new concrete ribbon curb. New concrete curb and gutter will be installed for Jamaca Avenue North, Jerome Avenue North, Jerome Avenue Court North, and 53rd Street North. Drainage improvements have been incorporated into the project to include storm sewer system replacement and drainage upgrades to prevent water from standing on or along the new street pavements. The scope of improvements remains consistent with the approved feasibility report which was adopted by the City Council on November 7, 2017. PROPOSAL DETAILS/ANALYSIS: Bids were received, publicly opened, and read aloud on Thursday, May 3, 2018. The City’s design consultant has prepared and attached a Tabulation of Bids and a letter of recommendation for the award of the contract. The City received 4 bids for this project, with Valley Paving, Inc. providing the lowest base bid plus alternate 1 in the combined amounts of $1,043,136.70. The City included a different bituminous pavement mixture (C Oil) as Alternate No. 1 to review the actual cost difference from the current standard mix. The City specifies a “B Oil” as its standard which is more susceptible to thermal cracking. To handle the thermal expansion expected from a “B Oil” the City saws and seals the roadway every 40-feet to allow for movement. The “C Oil” eliminates the need for the saw and seal and handles the thermal expansion better and resulting in the roadway showing fewer temperature related cracking over the useful life. Valley Paving, Inc. also had the lowest Alternate No. 1 bid in the additional amount of $22,407.20. Contractor references for Valley Paving, Inc. were reviewed and verified. The City Engineer and the consultant are therefore recommending that the Council award the contract to the lowest responsible bidder, Valley Paving, Inc. as outlined in the attached letter. As a part of this award staff is requesting Council to provide the City Administrator authorization to enter into a material testing contract in the not-to-exceed amount of $20,000. This amount has been budgeted in the total cost figures presented below and is necessary to complete the project. FISCAL IMPACT: Approval of this resolution commits the council to enter into a construction contract for the project with a construction contract amount of $1,043,136.70. The estimated total cost for the 2018 Street improvements is $1,252,000. The improvements are proposed to be partially assessed against the benefitting properties consistent with the City’s Special Assessment Policy. RECOMMENDATION: Staff is recommending that the City Council approve Resolution No. 2018-051, thereby accepting bids and awarding a contract to Valley Paving, Inc., in the amount of $1,043,136.70 for the 2018 Street Improvements. Staff is also recommending that the City Council authorize the City Administrator to enter into a material testing contract in the not-to-exceed amount of $20,000. The recommended motion for this action is as follows: “Move to approve Resolution No. 2018–051, accepting bids and awarding a contract to Valley Paving Inc., in the amount of $1,043,136.70 for the 2018 Street Improvements; and to authorize the City Administrator to enter into a material testing contract in the not-to-exceed amount of $20,000.” ATTACHMENTS: 1. Resolution Accepting Bids and Awarding a Contract for the 2018 Street Improvements. 2. Engineer’s Letter of Award Recommendation and Tabulation of Bids. 3. Project Schedule. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2018-051 A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE 2018 STREET IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for the 2018 Street Improvements, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittal were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, Valley Paving, Inc., for the amount of $1,043,136.70. NOW, THEREFORE, BE IT RESOLVED, 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract in the accordance with the above ordered Project, in the amount of the Contractor’s lowest responsible bid, and according to the plans and specifications thereof approved by the City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTEENTH DAY OF MAY, 2018. CITY OF LAKE ELMO By: __________________________ Mike Pearson (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk h:\lkelmn\n17115364\6_plans-specs\b_bid tabulation\115364 abstract ltr.docx May 4, 2018 Jack Griffin City Engineer City of Lake Elmo 3880 Laverne Avenue N Suite 100 Lake Elmo, Minnesota 55042 RE: 2018 Street Improvements City of Lake Elmo, MN Project No. 2017.156 BMI Project No. N17.115364 Dear Mr. Griffin, Attached is the bid abstract for the project referenced above. Bids were received at City Hall at 2:00 p.m. on Thursday, May 3, 2018. Bidder Base Bid Alternate No. 1 Valley Paving, Inc.$1,020,729.50 $22,407.20 Hardrives Inc.$1,072,816.63 $38,640.70 Park Construction Company $1,082,572.45 $27,388.10 North Valley, Inc.$1,090,085.05 $23,990.22 We have reviewed the bids and recommend awarding this bid to Valley Paving, Inc. If the Alternate is not awarded, the award amount shall be $1,020,729.50. If the Alternate is awarded, the award amount shall be $1,043,136.70. Sincerely, Bolton & Menk, Inc. Michael R. Warner, P.E. Project Engineer Enclosure BID DATE: MAY 3, 2018 AT 2:00 PM 1 2 3 4 ITEM APPROX. UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL NO.ITEM UNIT QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE BASE BID 1 MOBILIZATION LS 1 $36,000.00 $36,000.00 $44,385.00 $44,385.00 $56,500.00 $56,500.00 $21,356.94 $21,356.94 2 TRAFFIC CONTROL LS 1 $4,000.00 $4,000.00 $6,500.00 $6,500.00 $5,100.00 $5,100.00 $5,339.24 $5,339.24 3 SILT FENCE, HAND INSTALLED LF 500 $4.50 $2,250.00 $5.11 $2,555.00 $4.60 $2,300.00 $4.54 $2,270.00 4 INLET PROTECTION EA 30 $135.00 $4,050.00 $92.06 $2,761.80 $143.00 $4,290.00 $213.57 $6,407.10 5 DITCH CHECK EA 5 $230.00 $1,150.00 $460.28 $2,301.40 $255.00 $1,275.00 $240.27 $1,201.35 6 STREET SWEEPING HR 30 $150.00 $4,500.00 $135.38 $4,061.40 $128.00 $3,840.00 $160.18 $4,805.40 7 CLEARING EA 10 $450.00 $4,500.00 $414.25 $4,142.50 $413.00 $4,130.00 $432.48 $4,324.80 8 GRUBBING EA 10 $150.00 $1,500.00 $138.08 $1,380.80 $138.00 $1,380.00 $144.16 $1,441.60 9 SALVAGE AND REINSTALL MAILBOX EA 88 $100.00 $8,800.00 $97.17 $8,550.96 $96.90 $8,527.20 $101.45 $8,927.60 10 SAWCUT BITUMINOUS PAVEMENT LF 1,400 $2.00 $2,800.00 $1.70 $2,380.00 $2.80 $3,920.00 $2.48 $3,472.00 11 SAWCUT CONCRETE PAVEMENT LF 460 $4.10 $1,886.00 $2.78 $1,278.80 $3.95 $1,817.00 $4.96 $2,281.60 12 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY) SY 800 $5.50 $4,400.00 $5.02 $4,016.00 $9.75 $7,800.00 $11.73 $9,384.00 13 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAY) SY 300 $14.00 $4,200.00 $8.67 $2,601.00 $10.90 $3,270.00 $13.13 $3,939.00 14 REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER LF 270 $9.00 $2,430.00 $3.00 $810.00 $7.65 $2,065.50 $7.34 $1,981.80 15 REMOVE AND DISPOSE OF MODULAR BLOCK RETAINING WALL SF 36 $15.00 $540.00 $7.48 $269.28 $21.80 $784.80 $10.68 $384.48 16 SUBGRADE CORRECTION (CV)CY 500 $24.00 $12,000.00 $5.00 $2,500.00 $28.40 $14,200.00 $26.51 $13,255.00 17 RECLAIM EXISTING BITUMINOUS AND BASE MATERIALS, 8" DEPTH SY 32,255 $1.40 $45,157.00 $3.85 $124,181.75 $0.58 $18,707.90 $0.88 $28,384.40 18 HAUL EXCESS RECLAIMED MATERIAL OFF SITE (LV)CY 2,130 $7.00 $14,910.00 $13.00 $27,690.00 $11.40 $24,282.00 $12.00 $25,560.00 19 SUBGRADE PREPARATION OF RECLAIMED SURFACE RS 102 $170.00 $17,340.00 $485.00 $49,470.00 $186.00 $18,972.00 $183.88 $18,755.76 20 TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,B) [SPNWB230B] TN 3,630 $49.00 $177,870.00 $40.00 $145,200.00 $49.90 $181,137.00 $48.44 $175,837.20 21 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) [SPWEA230B] TN 2,722 $53.50 $145,627.00 $42.00 $114,324.00 $52.90 $143,993.80 $53.78 $146,389.16 22 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,921 $1.50 $2,881.50 $1.40 $2,689.40 $1.85 $3,553.85 $3.04 $5,839.84 23 BITUMINOUS DRIVEWAY PAVEMENT SY 800 $21.00 $16,800.00 $21.65 $17,320.00 $30.40 $24,320.00 $22.26 $17,808.00 24 6" CONCRETE DRIVEWAY PAVEMENT (HIGH EARLY)SY 300 $70.00 $21,000.00 $73.77 $22,131.00 $71.30 $21,390.00 $72.08 $21,624.00 25 PATCH GRAVEL DRIVEWAY TN 10 $55.00 $550.00 $43.43 $434.30 $37.50 $375.00 $80.09 $800.90 26 SAW & SEAL STREET (40' INTERVALS)LF 6,300 $2.32 $14,616.00 $2.30 $14,490.00 $2.30 $14,490.00 $2.40 $15,120.00 27 B418 CONCRETE CURB & GUTTER LF 13,810 $11.00 $151,910.00 $11.67 $161,162.70 $13.70 $189,197.00 $13.08 $180,634.80 28 CONCRETE RIBBON CURB LF 6,425 $10.00 $64,250.00 $10.68 $68,619.00 $9.80 $62,965.00 $10.25 $65,856.25 29 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 110 $21.00 $2,310.00 $20.08 $2,208.80 $25.30 $2,783.00 $23.87 $2,625.70 30 CONCRETE VALLEY GUTTER SY 40 $72.00 $2,880.00 $70.79 $2,831.60 $80.60 $3,224.00 $84.36 $3,374.40 31 6" CONCRETE FLUME SF 100 $7.00 $700.00 $6.25 $625.00 $8.60 $860.00 $9.02 $902.00 NORTH VALLEY, INC. ABSTRACT OF BIDS 2018 STREET IMPROVEMENTS CITY PROJECT NO. 2017.156 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA VALLEY PAVING, INC.HARDRIVES INC.PARK CONSTRUCTION COMPANY BID DATE: MAY 3, 2018 AT 2:00 PM 1 2 3 4 ITEM APPROX. UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL NO.ITEM UNIT QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE NORTH VALLEY, INC. ABSTRACT OF BIDS 2018 STREET IMPROVEMENTS CITY PROJECT NO. 2017.156 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA VALLEY PAVING, INC.HARDRIVES INC.PARK CONSTRUCTION COMPANY 32 HIGH CAPACITY CONCRETE APRON EA 4 $575.00 $2,300.00 $562.56 $2,250.24 $969.00 $3,876.00 $1,014.46 $4,057.84 33 CONCRETE MATURITY TESTING LS 1 $2,900.00 $2,900.00 $8,500.00 $8,500.00 $2,810.00 $2,810.00 $2,936.58 $2,936.58 34 PERFORATED PVC EDGE DRAIN LF 300 $21.00 $6,300.00 $15.34 $4,602.00 $19.40 $5,820.00 $20.29 $6,087.00 35 DRAINTILE CLEANOUT EA 6 $500.00 $3,000.00 $255.71 $1,534.26 $250.00 $1,500.00 $261.62 $1,569.72 36 REMOVE AND REPLACE CASTING AND RINGS EA 9 $900.00 $8,100.00 $938.50 $8,446.50 $752.00 $6,768.00 $1,067.85 $9,610.65 37 REMOVE AND REPLACE 4' DIA BARREL SECTION EA 1 $1,500.00 $1,500.00 $2,352.52 $2,352.52 $1,630.00 $1,630.00 $1,708.55 $1,708.55 38 REMOVE AND DISPOSE OF EXISTING STORM SEWER PIPE LF 246 $9.00 $2,214.00 $10.23 $2,516.58 $14.30 $3,517.80 $14.95 $3,677.70 39 REMOVE AND DISPOSE OF EXISTING STORM SEWER STRUCTURE EA 6 $350.00 $2,100.00 $409.14 $2,454.84 $587.00 $3,522.00 $614.01 $3,684.06 40 CONNECT TO EXISTING STORM SEWER EA 5 $900.00 $4,500.00 $1,227.40 $6,137.00 $791.00 $3,955.00 $827.58 $4,137.90 41 2' X 3' CATCH BASIN WITH CASTING PER DETAIL 404 EA 6 $2,400.00 $14,400.00 $2,045.67 $12,274.02 $2,670.00 $16,020.00 $2,792.42 $16,754.52 42 27" DIA MH WITH CASTING EA 1 $2,400.00 $2,400.00 $1,841.11 $1,841.11 $2,850.00 $2,850.00 $2,440.03 $2,440.03 43 4' DIA CBMH WITH SUMP AND CASTING PER DETAIL 405 EA 3 $4,500.00 $13,500.00 $3,682.21 $11,046.63 $4,210.00 $12,630.00 $4,410.21 $13,230.63 44 4' DIA CBMH WITH CASTING PER DETAIL 406 EA 6 $3,100.00 $18,600.00 $3,579.93 $21,479.58 $3,120.00 $18,720.00 $3,267.61 $19,605.66 45 4' DIA MH WITH CASTING PER DETAIL 409 EA 1 $3,650.00 $3,650.00 $3,945.62 $3,945.62 $3,520.00 $3,520.00 $3,288.97 $3,288.97 46 12" RCP STORM SEWER, CLASS 5 LF 94 $46.00 $4,324.00 $66.48 $6,249.12 $45.90 $4,314.60 $48.05 $4,516.70 47 15" RCP STORM SEWER, CLASS 5 LF 370 $48.00 $17,760.00 $70.58 $26,114.60 $49.00 $18,130.00 $51.26 $18,966.20 48 18" RCP STORM SEWER, CLASS 5 LF 112 $56.00 $6,272.00 $74.67 $8,363.04 $53.00 $5,936.00 $55.53 $6,219.36 49 15" RCP FLARED END SECTION INCL TRASH GUARD EA 2 $1,100.00 $2,200.00 $1,278.55 $2,557.10 $1,260.00 $2,520.00 $1,322.00 $2,644.00 50 18" RCP FLARED END SECTION INCL TRASH GUARD EA 3 $1,250.00 $3,750.00 $1,467.77 $4,403.31 $1,720.00 $5,160.00 $1,798.25 $5,394.75 51 CLASS 3 RIP RAP WITH FABRIC CY 17 $116.00 $1,972.00 $127.85 $2,173.45 $117.00 $1,989.00 $122.80 $2,087.60 52 DITCH GRADING LF 340 $9.00 $3,060.00 $18.27 $6,211.80 $3.15 $1,071.00 $26.70 $9,078.00 53 IMPORT AND PLACE TOPSOIL BORROW (LV)CY 2,260 $21.50 $48,590.00 $10.00 $22,600.00 $28.60 $64,636.00 $31.20 $70,512.00 54 SEEDING, FERTILIZER, AND EROSION CONTROL BLANKET SY 1,500 $1.80 $2,700.00 $2.30 $3,450.00 $2.30 $3,450.00 $1.87 $2,805.00 55 SODDING SY 12,100 $5.80 $70,180.00 $4.50 $54,450.00 $4.50 $54,450.00 $5.98 $72,358.00 56 SALVAGE AND REINSTALL SIGN EA 13 $50.00 $650.00 $230.14 $2,991.82 $179.00 $2,327.00 $186.87 $2,429.31 TOTAL BASE BID $1,020,729.50 $1,072,816.63 $1,082,572.45 $1,090,085.05 ALTERNATE NO. 1 1 BITUMINOUS MIXTURE SPNWB230C IN LIEU OF SPNWB230B (ADD / DEDUCT TO BASE BID ITEM 19)TN 3,630 $6.00 $21,780.00 $9.50 $34,485.00 $7.00 $25,410.00 $6.23 $22,614.90 2 BITUMINOUS MIXTURE SPWEA230C IN LIEU OF SPWEA230B (ADD / DEDUCT TO BASE BID ITEM 20)TN 2,722 $5.60 $15,243.20 $6.85 $18,645.70 $6.05 $16,468.10 $6.06 $16,495.32 3 DELETE BID ITEM 25 - SAW & SEAL STREET (40' INTERVALS)LF -6,300 $2.32 -$14,616.00 $2.30 -$14,490.00 $2.30 -$14,490.00 $2.40 -$15,120.00 TOTAL ALTERNATE NO. 1 $22,407.20 $38,640.70 $27,388.10 $23,990.22 PROJECT SCHEDULE CITY OF LAKE ELMO 2018 STREET IMPROVEMENTS PROJECT NO. 2017.156 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 MARCH 2018 AUGUST 15, 2017 Council authorizes Feasibility Report. NOVEMBER 7, 2017 Presentation of Feasibility Report. Council accepts Report and calls Hearing. DECEMBER 5, 2017 Public Improvement Hearing. Council Orders the Improvement and orders the preparation of Plans and Specifications (Requires 4/5 th vote). APRIL 3, 2018 Council approves Plans and Specifications and orders Advertisement for Bids. MAY 3, 2018 Receive Contractor Bids. MAY 15, 2018 Council accepts Bids and awards Contract. JUNE 5, 2018 Conduct Pre-Construction Meeting and issue Notice to Proceed.  SEPTEMEBER 21, 2018 Substantial Completion.  OCTOBER 26, 2018 Final Completion.