HomeMy WebLinkAbout#03 - Huff n Puff STAFF REPORT
DATE: July 3, 2018
Consent
ITEM #: 3
TO: Mayor and City Council
FROM: Julie Johnson, City Clerk
AGENDA ITEM: Lake Elmo Jaycees Special Event Permit & Temporary Liquor License for
Huff n’ Puff Days
BACKGROUND: Lake Elmo Jaycees will hold their annual Huff n’ Puff Days event August 9
through 12, 2018 and have requested an on-sale temporary special event liquor license to allow for
the safe sale of alcoholic beverages at the event. They are also requesting a special event permit.
City Council is respectfully requested to consider approval of a temporary on-sale liquor license
issued to the Lake Elmo Jaycees for their annual Huff n’ Puff Days event held Augu st 9 through
12, 2018, subject to approval of the Director of Alcohol and Gambling Enforcement. In addition,
the City Council is requested to waive the $25 liquor license fee, the fee for the Lion’s Park ball
field lighting and the special event permit fee of $75
ISSUE BEFORE COUNCIL: Should the Council approve the special event permit, liquor
license and waive the fees for the liquor license, special event permit and ball field lighting? Should
the Council place conditions on the approval requiring sheriff’s deputies for the event? If so,
should the City contribute to the cost of the deputies?
PROPOSAL DETAILS/ANALYSIS: The City Council approves special event permits under
City Code Section 110.70. The code establishes standards for special events in the following areas:
maximum number of people, sound equipment, sanitary facilities, security, food service, fire
protection, duration of special event, and a cleanup plan. Prior to the issuance of a permit, the City
Council, may impose any other conditions reasonably calculated to protect the health, safety and
welfare of persons, attendant or of the citizens of the City of Lake Elmo including, but not limited
to, restrictions on parking and vehicle access, lighting, litter and noise.
With respect to security and safety procedures, the Jaycees are proposing to have people patrol
the event and monitor the park continually for infractions. There is no live band included in the
event this year. Alcohol sales are proposed for the same hours as past years: Thursday 5:30
p.m. – 10:30 p.m., Friday 5:30 p.m. – 12:00 a.m., Saturday 8:00 a.m. – 12:00 a.m., and Sunday
10:00 a.m. – 8:00 p.m. Washington County Sheriff’s Department is proposing two deputies on
Thursday 6:30 p.m. – 10:30 p.m.; Friday and Saturday 6:00 p.m. – 12:00 a.m.; and Sunday from
4:00 p.m. – 8:00 p.m. This is the same level of security provided last year and staff would
support this recommendation. The cost is $45/hour per deputy with a four hour minimum, for a
total of $1,800. Last year the City provided sheriff’s deputies for the event at no cost to the
Jaycees.
Clean up would be completed by volunteers including trash pickup surrounding the area after the
event.
FISCAL IMPACT: The cost of the deputies at the event will be about $1,800. The City
received a donation of $12,700 from the Jaycees this year which exceeds the budgeted amount of
$10,000. Staff is proposing that the City pay the cost of deputies in the estimated amount of
$1,800 which would not negatively impact the City’s budget due to the $2,700 excess in the
amount donated by the Jaycees this year.
OPTIONS:
1) Approve the special event permit for Huff n Puff Days 2018 with the following
conditions:
The event shall be held as described in the application
Waive of the special event permit fee, liquor license fee and ball field lighting fee
Deputies will be onsite as recommended by the Washington County Sheriff’s
Office
2) Approve the special event permit for Huff n Puff Days 2018 with different conditions
3) Do not approve the special event permit for Huff n Puff Days
RECOMMENDATION:
If removed from the consent agenda, staff recommends the following motion:
“Motion to approve a special event permit and temporary on-sale liquor license issued to the
Lake Elmo Jaycees for their Huff n’ Puff Days event held August 9 through 12, 2018, subject
to approval of the Director of MN Alcohol and Gambling Enforcement Division, and waive
the liquor license fee, special event permit fee and the fee for Lion’s Park ball field lighting
and with the City paying for the cost of security during the event.”
ATTACHMENTS:
Special Event Permit Application
Liquor License Application