HomeMy WebLinkAbout#10 - 2018 Seal Coat Project STAFF REPORT
DATE: August 21, 2018
CONSENT
ITEM #: 10
AGENDA ITEM: 2018 Seal Coat Project – Pay Request No. 1 (FINAL)
SUBMITTED BY: Amanda Groh, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator
Rob Weldon, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 (FINAL)?
BACKGROUND: The 2018 Seal Coat Project was a joint services contract with Denmark Township and
West Lakeland Township. This project has been fully completed and the Project Engineer has prepared a
Certificate of Completion recommending acceptance of improvements and release of payment in full. The
one year warranty period will begin on August 21, 2018, and will extend to August 21, 2019.
PROPOSAL DETAILS/ANALYSIS: Pearson Brothers has submitted Pay Request No. 1 (FINAL) in the
amount of $158,593.61. The request has been reviewed and payment is recommended in the amount
requested. The work completed for Lake Elmo streets was $53,368.64. Per the Joint Services Agreements,
Denmark Township will be invoiced $43,560.00 and West Lakeland Township will be invoiced $61,664.97
for their portions of the construction costs.
FISCAL IMPACT: None. Payment is proposed in accordance with the Contract for the project. Payment
remains within the authorized scope and budget amount of $54,480.46 for Lake Elmo streets.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 1 (FINAL) for the 2018 Seal Coat project. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 (FINAL) to Pearson Brothers in the amount of $158,593.61 for
the 2018 Seal Coat Project; which includes $53,368.64 for work completed in the City of Lake Elmo,
$43,560.00 for work completed in Denmark Township, and $61,664.97 for work completed in West
Lakeland Township.”
ATTACHMENTS:
1. Engineer’s Certificate of Completion dated August 21, 2018
2. Pay Estimate No. 1
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CITY OF LAKE ELMO, MN 2018 SEAL COAT PROJECT PROJECT NO. 2018.109
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: August 21, 2018
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: PEARSON BROS., INC.
PROJECT NAME: 2018 SEAL COAT PROJECT
PROJECT NO.: 2018.109
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in
accordance with the Contract dated May 17, 2018. The above-mentioned improvement is hereby
declared to be complete and acceptance of this work is recommended.
DATE OF COMPLETION: July 27, 2018
Amanda E Groh Reg. No. 53538
FOCUS Engineering, Inc.
THE WARRANTY PERIOD BEGINS August 21, 2018 AND ENDS August 20, 2019