HomeMy WebLinkAbout8-21-18 CC packet part 1
NOTICE OF MEETING
City Council Meeting
Tuesday, August 21, 2018 7:00 P.M.
City of Lake Elmo | 3800 Laverne Avenue North
AGENDA
A. Call to Order/Pledge of Allegiance
B. Approval of Agenda
C. Accept Minutes
1. August 8, 2018
D. Public Comments/Inquires
E. Presentations
F. Consent Agenda
2. Approve Payment of Disbursements and Payroll
3. Accept Building Department July 2018 Report
4. Accept Fire Department July 2018 Report
5. Accept Public Works July 2018 Report
6. Reject all Bids on 2018 Mill and Overlay Project – Resolution 2018-095
7. Approve Purchase of New Pickup and 1 Ton Truck
8. Approve Well#2 Programmable Logic Controller Upgrade
9. Approve 2018 Crack Seal Project – Pay Request No. 1 (FINAL)
10. Approve 2018 Seal Coat Project – Pay Request No. 1 (FINAL)
11. Approve I-94 Lift Station (No. 1) and Sanitary Sewer Improvements – Pay Request No. 3 – Resolution
2018-096
12. Approve 2018 Street Improvements – Pay Request No. 1
13. Approve Old Village Ph4 Street & Utility Improvements – Pay Request No. 1.Cooperative Maintenance
G. Regular Agenda
14. Introduction of a Motion to Rescind the City Council’s decision on August 8, 2018 regarding Resolution
No. 2018-090 relating to the Legacy at Northstar Final Plat and PUD
15. Legacy at Northstar Final Plat and PUD – Resolution 2018-090
16. Legacy at Northstar Developer Agreement – Resolution 2018-094
17. Salt Shed
18. 2019 Street and Utility Improvements – Authorize Feasibility Report – Resolution 2018-097
19. PUD Ordinance Update – Ordinance 08-221; Resolution 2018-098
20. Chicken Ordinance Update – Ordinance 08-216; Resolution 2018-087
21. Performance Pay
H. Council Reports
I. Staff Reports and Announcements
J. Adjourn
Our Mission is to Provide Quality Public Services in a Fiscally Responsible
Manner While Preserving the City’s Open Space Character
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
AUGUST 8, 2018
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Pearson called the meeting to order at 7:00 pm.
PRESENT: Mayor Mike Pearson and Councilmembers Julie Fliflet, Jill Lundgren and Christine
Nelson.
Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin,
City Planner Prchal, Finance Director Iverson, Assistant City Administrator Foster, Public Works
Director Weldon, Fire Chief Malmquist, and City Clerk Johnson.
APPROVAL OF AGENDA
Item 8, “Approve Snowmobile Ordinance” and item 7, “Approve Chicken Ordinance Update”
were moved to the Regular Agenda. Item 19, “Tree Preservation Ordinance Amendments” was
postponed to a workshop.
Mayor Pearson, seconded by Councilmember Fliflet moved TO APPROVE THE AGENDA AS
AMENDED. Motion passed 4 – 0.
ACCEPT MINUTES
Minutes of the July 17, 2017 Special Meeting were accepted as presented.
PUBLIC COMMENTS/INQUIRIES
Virginia Pleban, 8245 59th Street North, encouraged the public to vote in the upcoming Primary
Election.
PRESENTATIONS
Lake Elmo Jaycees President Mike Slobodnik and Charitable Gambling Manager Emily
Goldhammer presented the City a donation of $10,000 for purchase of replacement equipment for
the Lake Elmo Fire Department.
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO ADOPT
RESOLUTION 2018-086 ACCEPTING A DONATION FROM THE LAKE ELMO JAYCEES.
LAKE ELMO CITY COUNCIL MINUTES
AUGUST 8, 2018
Page 2 of 5
CONSENT AGENDA
3. Approve Payment of Disbursements and Payroll
4. Approve Resolution Establishing Procedures Relating to Compliance with
Reimbursement Bond Regulations– Resolution 2018-085
5. Approve Sales Agreement with Revize Web Services for New Website and Hosting
Services
6. Accept 2nd Quarter Financials
7. Approve Chicken Ordinance Update – Ordinance 08-216; Resolution 2018-087
8. Approve Snowmobile Ordinance – Ordinance 08-217; Resolution 2018-088
9. Approve Sunfish Lake Park Ski Trail Grant – Resolution 2018-089
10. Approve Purchase of Hockey Boards for Lions Park
11. Approve Boulder Ponds 3rd Addition Developer Agreement – Resolution 2018-093
Councilmember Lundgren, seconded by Councilmember Nelson, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0.
ITEM 12: Wellhead Protection Plan Part 2
Public Works Director Weldon provided a brief overview of the Wellhead Protection Plan.
Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO APPROVE THE
WELLHEAD PROTECTION PLAN PART 2. Motion passed 4 – 0.
ITEM 13: Presentation and Acceptance of 2017 Comprehensive Annual Financial Report
Jason Miller, Smith Schafer and Associates, presented a report on the 2017 Audit and 2017
CAFR.
ITEM 14: Purchase of Generator and Updates to Tower 1
Public Works Director Weldon presented information regarding purchase of a generator for well
#2 and installation of a hydrant and gate valves at water tower #1 to allow tower #1 to be able to
be put back into service after the shut down of well #1.
Councilmember Lundgren, seconded by Councilmember Fliflet, MOVED TO APPROVE THE
PURCHASE OF GENERATOR THROUGH MIDWEST ELECTRIC AND GENERATOR
AND INSTALLATION OF HYDRANT AND GATE VALVES BY CAPRA’S UTILITIES FOR
AN AMOUNT NOT TO EXCEED $68,000 WITH FULL REIMBURSEMENT PROVIDED BY
MINNESOTA POLLUTION CONTROL AGENCY. Motion passed 4 – 0.
LAKE ELMO CITY COUNCIL MINUTES
AUGUST 8, 2018
Page 3 of 5
ITEM 15: Demontreville Park Improvements
Public Works Director Weldon presented quotes for proposed improvements to the baseball field
at Demontreville Park. Discussion was held concerning potential contributions from Mahtomedi
Baseball for the improvements. Weldon indicated that he had not received interest in cost
participation from Mahtomedi Baseball.
Councilmember Lundgren moved TO APPROVE AND AWARD QUOTE FOR
DEMONTREVILLE PARK BASEBALL FIELD IMPROVEMENTS TO PEMBER
COMPANIES FOR AN AMOUNT NOT TO EXCEED $70,000. Motion died – no second.
ITEM 16: Legacy at Northstar 1st Addition Final Plat
City Planner Prchal presented the proposal for approval of the final plat for the proposed Legacy
at North Star development. Planner Prchal also reviewed engineering comments, proposed
conditions of approval and Planning Commission comments.
Josh Peltier, 4017 Kirkwood Lane N., expressed concerns regarding perimeter buffers.
Joe Chavez, 3505 Kelvin Ave. N., expressed concern about buffers on future development.
Zak Edstrom, 4155 Kirkwood Lane N., asked for reconsideration of the buffers and expressed
concern regarding the development process.
Rande Gosso, 4132 Kirkwood Lane N., commented on the development process.
Richard Mathis, 4265 Kirkwood Lane N., expressed support for his neighbors.
Tim Narum, 3960 Kindred Way, stated that his neighborhood needs to connect to the city sewer
system and the proposed development will bring the sewer lines to them so they are hoping to
start the process soon.
Mayor Pearson moved TO TABLE THE CURRENT ITEM TO THE NEXT MEETING.
Motion died – no second.
Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO ADOPT ORD. 08-
218 APPROVING THE REQUEST FOR A ZONING MAP AMENDMENT TO REZONE
PID#S 11.029.21.43.0001 AND 11.029.21.44.0001 AS SHOWN ON THE LOT LINE
ADJUSTMENT EXHIBIT DATED APRIL 20, 2018. Motion passed 4 – 0.
Mayor Pearson, seconded by Councilmember Nelson, moved TO ADOPT RESOLUTION
2018-090 APPROVING THE LEGACY AT NORTH STAR 1ST ADDITION FINAL PLAT
AND PUD PLANS WITH RECOMMENDED FINDINGS AND CONDITIONS OF
APPROVAL.
LAKE ELMO CITY COUNCIL MINUTES
AUGUST 8, 2018
Page 4 of 5
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO AMEND THE
PRIMARY MOTION TO ADD A CONDITION STATING THAT ALL SIGNIFICANT
TREES REMOVED BY THE APPLICANT WILL BE REPLACED IN ACCORDANCE
WITH THE LANDSCAPING PLANS. Motion passed 4 – 0.
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO AMEND THE
PRIMARY MOTION TO ADD A CONDITION REQUIRING A 100 FOOT MINIMUM LOT
LINE BUFFER FROM THE ADJACENT DEVELOPMENT TO PRESERVE THE GREEN
BELT CORRIDOR. Motion failed 2 – 2. (Pearson, Nelson – nay)
Primary motion failed 2 – 2. (Fliflet, Lundgren – nay)
City Attorney Sonsalla noted that the plat will automatically be approved after 60 days per state
statute as preliminary approval has already been issued.
ITEM 17: Legacy at Northstar 1st Addition Developers Agreement
Councilmember Fliflet, seconded by Councilmember Lundgren, moved TO TABLE ITEM 17.
Motion passed 4 – 0.
ITEM 18: Home Occupation Ordinance Amendments
City Planner Prchal presented the proposed amendments to the home occupation ordinance to
add standards to the code.
Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO ADOPT
ORDINANCE 08-219 WHICH ESTABLISHES REGULATORY LANGUAGE FOR HOME
OCCUPATIONS. Motion passed 4 – 0.
Councilmember Lundgren, seconded by Councilmember Fliflet, moved TO ADOPT
RESOLUTION 2018-091 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE
08-219. Motion passed 4 – 0.
ITEM 7: Chicken Ordinance Update
Councilmember Nelson, seconded by Mayor Pearson, moved TO POSTPONE ITEM 7.
Motion passed 4 – 0.
ITEM 8: Snowmobile Ordinance Update
City Planner Prchal provided a brief overview of the proposed updates to the snowmobile
ordinance.
Councilmember Lundgren, seconded by Mayor Pearson, moved TO ADOPT ORDINANCE
08-217. Motion passed 3 – 1. (Fliflet – nay)
LAKE ELMO CITY COUNCIL MINUTES
AUGUST 8, 2018
Page 5 of 5
Councilmember Lundgren, seconded by Mayor Pearson, moved TO ADOPT RESOLUTION
2018-088 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE 08-217. Motion
passed 4 – 0.
COUNCIL REPORTS
Mayor Pearson: No report
Councilmember Nelson: Commended organizers and businesses on a successful National Night
Out event. Thanked resident Molly Brendemoen for her hard work fundraising for purchase of
equipment for the inclusive playground at Lake Elmo Elementary.
Councilmember Lundgren: Announced K-9 demonstration at the upcoming Farmer’s Market
and commented on the success of the National Night Out event.
Councilmember Fliflet: Received many positive comments on the National Night Out event.
STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: Reminded the public that there is no City Council workshop on the 14th.
City Clerk Johnson: Provided an update on election events.
City Attorney Sonsalla: Met with representatives from LMCIT and working on development
projects.
City Engineer Griffin: Working on city, county and developer construction projects
Meeting adjourned at 9:15 pm.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Mike Pearson, Mayor
_______________________________
Julie Johnson, City Clerk
STAFF REPORT
-- page 1 --
DATE: August 21, 2018
CONSENT
TO: Mayor and City Council
FROM: Amy La Belle, Accountant
AGENDA ITEM: Payments & Disbursements
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND INFORMATION/STAFF REPORT:
The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations.
Below is a summary of current claims to be disbursed and paid in accordance with State law and
City policies and procedures.
FISCAL IMPACT:
Claim # Amount Description
ACH $ 75,052.33 Payroll 08/16/18
47768 – 47834 $ 692,604.26 Accounts Payable 08/21/18
TOTAL $ 767,656.59
RECOMMENDATION:
If removed from the consent agenda, the recommended motion is as follows:
“Motion to approve the aforementioned disbursements in the amount of $767,656.59”
ATTACHMENTS:
1. Accounts Payable – proof list(s)
TIIE CITY OF IAKEELMO
TO: City Council
STAFF REPORT
DATE: 8/21/18
REGULAR #3
MOTION
FROM: Michael Bent, Building Official
AGENDA ITEM: Approve Monthly Building Department Report for July 2018
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND:
ISSUE BEFORE COUNCIL:
As part of its Consent Agenda, the City Council is asked to accept the monthly Building
Department report. No specific motion is needed, as this is recommended to be part of the overall
approval of the Consent Agenda.
PROPOSAL DETAILS/ANALYSIS:
Below is a snapshot of the monthly statistics for July 2018. Comparison data is also include from
prior years for July new home single family construction and total permitting activity for the
month. Attached are the system summary reports breaking out this information further, including
the statistics related to the inspection activity.
New Homes
Total Valuation
Average Home Value
Total Permit Valuation YTD
Total Residential Units YTD
FISCAL IMP ACT:
None
OPTIONS:
RECOMMENDATION:
2018
27
$8,473,476
$313,832
$73,183,272
183
2017
32
$10,568,021
$330,250
$68,449,198
160
Motion to accept the July 2018 monthly building permit report as presented.
ATTACHMENTS:
1.Valuation Report
2.Permits Issued & Fees Report
3.Inspection statistic report for July 2018
4.YTD Building Department Revenue Report
2016
16
$5,127,000
$320,437
$70,391,763
128
STAFF REPORT
DATE: August 21, 2018
CONSENT
ITEM #: 4
TO: City Council
FROM: Greg Malmquist, Fire Chief
AGENDA ITEM: Month End Fire Department Update for July 2018
REVIEWED BY: Kristina Handt, City Administrator
ISSUE BEFORE COUNCIL: Review month end activity update from fire department. Advise on
any additional information requested.
PROPOSAL DETAILS/ANALYSIS:
We had 36 calls in July:
1 Fire Alarm
2 Dispatched and cancelled en route
5 Electrical problems
1 Gas Leak
1 Lightning Strike
19 Medicals
6 Car Accidents with injuries
1 Power Line down
36 Total
A Command vehicle did not respond on 13 calls for a response rate of 64%. Our average
response time was 7.75 minutes from alarm to arrival. 24 calls had 3 or less responders minus
the Duty Officer with 15 calls having only 1 personnel on the first due apparatus. 9 calls this
month had only shift personnel for responders.
Drills for the Month:
#1 – Auto Extrication overview / Rescue Truck update
#2 – Auto Extrication while testing out potential rescue equipment for new Engine
#3 – Testing vehicle stabilization and rescue equipment for new Engine
Points of interest:
- Another PT personnel transitioned to a Substitute Firefighter due to opportunity for a
full time career.
- 8 fire Inspections completed for the month.
- Ladder repairs completed
- Recue/Engine ordered
Part Timer Accomplishments:
- Met with several, random drop-in visitors (mostly kids with grandparents wanting to
see the fire station)
- General cleaning and maintenance of both stations.
- Vehicle and equipment inspections.
- Updated fire hydrant locations as they go up in new developments.
- Replaced broken AC unit at Station 1.
- Arranged for multiple vehicle repairs including recall repairs on both Tahoe’s.
- Assisted EAM with DOT fleet inspections.
- Two new PT personnel continue to train on various job duties and responsibilities.
MAYOR AND COUNCIL COMMUNICATION
DATE: 8/21/2018
CONSENT
ITEM #:5
AGENDA ITEM: Public Works Director Report
SUBMITTED BY: Rob Weldon, Public Works Director
REVIEWED BY: Kristina Handt, City Administrator
ISSUE BEFORE COUNCIL:
City Council is asked to review and accept, as part of Consent Agenda, a brief description of activities
that have taken place in the Public Works Department in the month of July 2018.
PROPOSAL DETAILS/ANALYSIS:
• Meeting w/Good Point Tech on road ratings
• Inwood Development/5th St. Irrigation demo
• Parkview Estates Wetland Drainage
• Inwood Water Power Punch list check-in w/SHE
• Workforce Development Class/ U of M (Weldon)
• Sunfish Buckthorn Pickup
• Wildflower walkthrough
• Southwind Walkthrough
• John Deere and Jacobson UTV Demo’s
• Boulder Ponds Walkthrough
• Backflow preventer repair and PW & Well #4
• Joint paving with Oakdale PW
• Ditch mowing
• Water meter repairs
• Obtain bids on salt shed and paving at PW
• Pothole patching
• Begin OV Phase 4 and 2018 Street Improvement Projects
RECOMMENDATION:
Base on the activities listed above, City Council is respectfully asked to accept the July 2018 Public
Works Report.
STAFF REPORT
DATE: August 21, 2018
CONSENT
ITEM #: 6
AGENDA ITEM: 2018 Mill and Overlay Project – Reject Bids
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director
Amanda Groh, Project Engineer
ISSUE BEFORE COUNCIL: Should the City Council reject bids for the 2018 Mill and Overlay Project?
BACKGROUND: Each year the City implements preventive maintenance work on the public streets
consisting of minor reconstruction and subgrade correction, resurfacing, mill and overlays, crack sealing,
seal coating, and patching. The annual Preventive Street Maintenance Program employs a cost effective
approach for street repairs to extend the life expectancy of the pavements. Streets selected for the Preventive
Street Maintenance Program are determined by using a pavement management system where each street
pavement in the City is assigned a condition rating based on visual inspection of the pavement distresses
and observed deterioration. The number of streets selected each year is dependent upon the amount of
funding available for the program. Streets that have exceeded their life expectancy and can no longer be
effectively maintained are programed for reconstruction in the City’s Capital Improvement Program.
For 2018, the following streets were identified for mill and overlay improvements:
• Iris Avenue N from CSAH 14 to 37th Street North, including 450 feet of full depth patching.
• 37th Street N from Iris Avenue N to Ironwood Trail N.
• Ironwood Trail N from 35th Street N to 37th Street N, including 65 feet of full depth patching.
• 35th Street N from Iris Avenue N to Ironwood Trail N, including 785 feet of full depth patching.
A “mill & overlay” is a street maintenance technique that requires the removal of the top pavement layer
of the street by the grinding action of a large milling machine. After the top layer is removed, a new layer
of bituminous pavement is placed. Prior to the mill and overlay, localized areas with significant distress
and potential subgrade failure are corrected by completing a full depth patch (removal and replacement of
the entire aggregate base and pavement layers). The mill and overlay will remove the surface distresses,
improve ride quality, and will preserve the lower portion of the pavement. Cracks that extend the full depth
of the pavement are likely to reflect into the new pavement within two years of construction.
PROPOSAL DETAILS/ANALYSIS: Bids were received, publicly opened, and read aloud on Monday,
August 6th, 2018. A Tabulation of Bids and a letter of recommendation for the rejection of the bids has
been prepared and attached. The City received 4 bids for this project, with North Valley, Inc. providing the
lowest bid in the amount of $319,385.95, which is approximately $33,000 over the engineer’s estimate.
Staff is recommending that the City Council reject the bids as outlined in the attached letter. Staff feels that
contractors are extremely busy this year and were not able to accommodate the City’s schedule without
increasing their unit prices. Staff’s intent is to rebid the project together with the 2019 Mill and Overlay
Project hoping to obtain lower unit pricing with a larger scale project and bid earlier in the year. The Project
was advertised on QuestCDN.com and in the Oakdale-Lake Elmo Review in accordance with the Minnesota
Competitive Bidding requirements.
FISCAL IMPACT: None.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Resolution No. 2018-095, rejecting bids for the 2018 Mill and Overlay Project. If removed from
the consent agenda, the recommended motion for the action is as follows:
“Move to approve Resolution No. 2018–095, rejecting bids for the 2018 Mill and Overlay Project.”
ATTACHMENTS:
1. Resolution Rejecting Bids.
2. Engineer’s Letter of Recommendation to Reject Bids and Tabulation of Bids.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2018-095
A RESOLUTION REJECTING BIDS FOR THE 2018 MILL AND
OVERLAY PROJECT
WHEREAS, pursuant to an advertisement for bids for the 2018 Mill and Overlay Project,
bids were received, opened, and tabulated according to law, and bids were received complying
with the advertisement; and
WHEREAS, bids were tabulated, checked and summarized to verify that all requirements
of the submittal were met; and
WHEREAS, the project engineer reviewed the bids and has provided a letter
recommending the rejection of all bids.
NOW, THEREFORE, IT IS HEREBY RESOLVED,
1. That the City Council rejects all bids on the 2018 Mill and Overlay Project.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTY-FIRST DAY OF
AUGUST 2018.
CITY OF LAKE ELMO
By: __________________________
Mike Pearson
Mayor
(Seal)
ATTEST:
________________________________
Julie Johnson
City Clerk
TABULATION OF BIDS
2018 MILL AND OVERLAY PROJECT
LAKE ELMO, MN
PROJECT NO. 2018.111
BIDS OPENED: AUGUST 6, 2018 3:00PM
ITEM
NO. ITEM
UNIT QUANTITY Unit Price Total Unit Price Total Unit Price Total Unit Price Total
1 MOBILIZATION LS 1.00 26,235.13$ 26,235.13$ $16,250.00 16,250.00$ $10,516.12 10,516.12$ 30,000.00$ 30,000.00$
2 TRAFFIC CONTROL LS 1.00 3,327.15$ 3,327.15$ $7,000.00 7,000.00$ $3,252.41 3,252.41$ 2,575.00$ 2,575.00$
3 INLET PROTECTION EA 14.00 151.13$ 2,115.82$ $150.00 2,100.00$ $130.10 1,821.40$ 87.55$ 1,225.70$
4 BIOROLL DITCH CHECK EA 4.00 166.36$ 665.44$ $280.00 1,120.00$ $271.04 1,084.16$ 154.50$ 618.00$
5 SAWCUT PAVEMENT (ALL TYPES) LF 84.00 3.93$ 330.12$ $5.00 420.00$ $7.43 624.12$ 3.09$ 259.56$
6 MILL 1.5" OF EXIST. BITUMINOUS PAVEMENT SY 8,400.00 2.06$ 17,304.00$ $3.25 27,300.00$ $2.01 16,884.00$ 1.55$ 13,020.00$
7 REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS SY 350.00 5.57$ 1,949.50$ $10.00 3,500.00$ $3.50 1,225.00$ 6.00$ 2,100.00$
8 REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT SY 2,100.00 3.69$ 7,749.00$ $5.00 10,500.00$ $3.68 7,728.00$ 2.25$ 4,725.00$
9 REMOVE & DISPOSE OF CONCRETE CURB (ALL TYPES) LF 1,320.00 8.27$ 10,916.40$ $12.00 15,840.00$ $6.13 8,091.60$ 5.97$ 7,880.40$
10 REMOVE AND REPLACE CLASS 6, AGGREGATE BASE, 100% CRUSHED L TN 1,060.00 36.86$ 39,071.60$ $27.00 28,620.00$ $29.05 30,793.00$ 24.00$ 25,440.00$
11 TYPE SP 12.5 BITUMINOUS NON‐WEARING COURSE (SPNWB230B) TN 340.00 88.60$ 30,124.00$ $75.00 25,500.00$ $71.52 24,316.80$ 76.00$ 25,840.00$
12 TYPE SP 9.5 BITUMINOUS WEARING COURSE (SPWEA330B) TN 1,010.00 83.11$ 83,941.10$ $65.00 65,650.00$ $71.96 72,679.60$ 153.60$ 155,136.00$
13 BITUMINOUS MATERIAL FOR TACK COAT GAL 790.00 1.69$ 1,335.10$ $2.00 1,580.00$ $3.52 2,780.80$ 7.50$ 5,925.00$
14 2360 TYPE LV4 BITUMINOUS WEAR COURSE, DRIVES SY 350.00 37.09$ 12,981.50$ $25.00 8,750.00$ $24.12 8,442.00$ 90.00$ 31,500.00$
15 ADJUST MANHOLE EA 14.00 914.67$ 12,805.38$ $550.00 7,700.00$ $796.84 11,155.76$ 785.00$ 10,990.00$
16 ADJUST VALVEBOX EA 6.00 519.48$ 3,116.88$ $475.00 2,850.00$ $287.30 1,723.80$ 365.00$ 2,190.00$
17 CONCRETE CURB AND GUTTER (ALL TYPES) LF 1,320.00 32.18$ 42,477.60$ $23.00 30,360.00$ $29.26 38,623.20$ 27.70$ 36,564.00$
18 4" PVC PERF EDGE DRAIN W/BACKFILL & WRAP LF 1,400.00 26.37$ 36,918.00$ $20.00 28,000.00$ $24.94 34,916.00$ 28.34$ 39,676.00$
19 CONNECT TO EXISTING STORM STRUCTURE EA 6.00 277.26$ 1,663.56$ $750.00 4,500.00$ $1,029.93 6,179.58$ 1,030.00$ 6,180.00$
20 DRAINTILE CLEANOUT EA 10.00 138.63$ 1,386.30$ $300.00 3,000.00$ $189.72 1,897.20$ 650.00$ 6,500.00$
21 2X3 CATCH BASIN W/CASTING EA 1.00 2,793.26$ 2,793.26$ $6,825.00 6,825.00$ $3,198.20 3,198.20$ 2,800.00$ 2,800.00$
22 STORM SEWER MANHOLE EA 1.00 5,397.99$ 5,397.99$ $7,830.00 7,830.00$ $6,071.16 6,071.16$ 2,800.00$ 2,800.00$
23 CLASS 3 RIP RAP W/GEOTEXTILE FABRIC CY 16.00 282.81$ 4,524.96$ $180.00 2,880.00$ $140.94 2,255.04$ 154.50$ 2,472.00$
24 DITCH GRADING LF 25.00 88.72$ 2,218.00$ $65.00 1,625.00$ $102.00 2,550.00$ 25.75$ 643.75$
25 IMPORT AND PLACE TOPSOIL (LV) CY 110.00 34.71$ 3,818.10$ $50.00 5,500.00$ $51.05 5,615.50$ 28.84$ 3,172.40$
26 SEEDING, FERTILIZER AND WOOD FIBER BLANKET SY 110.00 8.87$ 975.70$ $4.00 440.00$ $13.01 1,431.10$ 3.61$ 397.10$
27 SODDING SY 1,040.00 21.07$ 21,912.80$ $9.00 9,360.00$ $13.01 13,530.40$ 8.24$ 8,569.60$
TOTAL BASE BID 378,054.39$ 325,000.00$ 319,385.95$ 429,199.51$
North Valley T.A. SchifskiHardrives, Inc McNamara
August 13, 2018
Honorable Mayor and City Council
City of Lake Elmo, Minnesota
2018 Mill and Overlay Project
City of Lake Elmo, Minnesota
FOCUS Project No. 2018.111
Dear Mayor and City Council:
Bids for the 2018 Mill and Overlay Project, were received on August 6, 2018, at 3:00 PM with the
following results:
Contractor Base Bid
North Valley, Inc. $319,385.95
McNamara Contracting, Inc. $325,000.00
Hardrives, Inc. $378,054.39
T.A. Schifsky & Sons, Inc. $429,199.51
Engineer’s Estimate $285,810.00
A complete Tabulation of Bids is enclosed for your information.
Staff recommends that you reject the bids for the 2018 Mill and Overlay Project as the low bid was
approximately $33,000 over the engineer’s estimate.
Please contact me with any questions you may have.
Sincerely,
Amanda E. Groh, P.E.
Project Engineer
Enclosure
cc: Jack Griffin, City Engineer
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
STAFF REPORT
DATE: 8/21/2018
CONSENT
ITEM #: 7
TO: City Council
FROM: Rob Weldon, Public Works Director
AGENDA ITEM: Purchase of a ¾ ton Pickup Truck and 1-Ton Truck/dump box
REVIEWED BY: Kristina Handt, City Administrator
Sue Iverson, Finance Director
BACKGROUND: The City of Lake Elmo Public Works Department uses a wide array of vehicles to
delivery daily and essential services to its residents. To accomplish daily tasks, the department utilizes 8
vehicles for its full and part-time staff to achieve daily and emergency tasks. With the growth of the
community and increase in daily workloads and services, the department is having trouble in delivery of
daily requirements with its existing fleet of vehicles, and at times personal vehicles are used to conduct
city business.
Included in the 2018 Capital Improvement Plan is the purchase of a new (additional) pickup to be utilized
by the water and sewer utilities along with the replacement of a 2003 1-ton truck utilized for street work.
ISSUE BEFORE COUNCIL: Does the City Council approve the purchase of these new trucks as
recommended by the Maintenance Advisory Committee?
PROPOSAL DETAILS/ANALYSIS: With the approval to purchase these two vehicles, the following
will be achieved:
• A new ¾ ton Pickup truck will fill the gap for vehicles that are needed to keep up with the growth
based demand of water and sewer utility work. This vehicle will be equipped with equipment and
tools that are needed on a daily basis as well as some common emergency supplies.
• Replacement of the existing 2003 Ford 1-ton with a similar vehicle will eliminate costly repairs
which are on the horizon for the existing vehicle. Two new options being considered for the new
1-ton are the addition of calibrated sanding equipment and anit-icing equipment to treat roads prior
to snow falls.
FISCAL IMPACT: Total cost for both vehicles will be an amount not to exceed $110,000. Funding for
the proposed purchases will be through the Capital Outlay portion of the adopted 2018 Budget.
• Chevy 2500 ¾ ton $40,000 (includes toolboxes and warning lights)
• Ford F-450 1-ton $70,000 less grant of $4,327 = $65,673
It should be noted that in April 2018, Public Works applied for and was awarded a grant for reimbursement
of 50% for the cost of anti-icing equipment included as part of the 1-ton purchase. An amount of $4,327
will be reimbursed to the city by South Washington Watershed District upon completed installation and
delivery of the anti-icing equipment.
OPTIONS:
• Approve the purchase of two (2) trucks
• Deny the purchase of two (2) trucks
• Amend truck purchase and approve.
RECOMMENDATION:
“Motion to approve the purchase of a ¾ ton pickup from Ranger GM and 1-ton truck from Midway Ford
outfitted by Towmaster Equipment through the State of Minnesota Cooperative Purchasing for an
amount not to exceed $110,000 for both vehicles”
ATTACHMENTS:
• Midway Ford Quote
• Ranger GM Quote
• Truck Utilities Quote
• Towmaster Equipment Quote
• Warning light quote
• South Washington Watershed District Grant
RANGER GM1502 E HOWARD ST CONTACT PERSON
HIBBING, MN 55746 FLEET MGR
CONTRACT # 135740 218-263-7576 fax BOB O'HARA
800-894-7579 218-349-8955
rwohara01@aol.com
LAKE ELMO T-36
BASE MODEL 2019 CHEVROLET 2500 4X4 CK25753 $25,963.46
DBL CAB w/ 6'6" BOX
ADDED OPTIONS 6.0L V8 L96 STD
6 SPEED AUTOMATIC MYC STD
CLOTH SEAT TRIM H2Q STD
AIR CONDITIONING STD
CRUISE CONTROL STD
POWER WINDOWS & LOCKS STD
LT265/70R-17E TRACTION QXT $176.00
LOCKING REAR AXLE G80 STD
SNOW PLOW PREP VYU $338.60
FLEET CONVIENCE PKG (incl PCM $589.60
BRAKE CONTROLLER JL1 $242.00
TRAILERING PACKAGE Z82 $264.00
EXT COLOR WHITE GAN INCL
INT TRIM COLOR CLOTH TRIM H2R INCL
TOTAL $27,573.66
6.5% SALES TAX NOT INCL
tax excempt plate fees LICENCE TITLE & REG NOT INCL
TRANSIT TAX $20.00
TOTAL per UNIT $27,593.66
QTY 1 $27,593.66
purchase order number
contact ROB WELDON
customer CITY OF LAKE ELMO
phone
email
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
C-77
Standard
Automatic Transmission 40/20/40 Vinyl Front Seat Front Tow Hooks
Dual Front Air Bags 4-Wheel ABS Brakes Rubber Floor Covering
AM/FM Radio Air Conditioning Black Bumper
Tilt Wheel 225/70r19.5 All Season Tires 6.8L V10
Options Code Price Select Exterior Colors Code Select
Limited Slip 4.88 Axle X8L $332 x Blue Jeans Metallic N1
Brake Controller 52B $249 x Race Red PQ
Back-up Alarm 76C $128 x Caribou Metallic LQ
Running Boards 18B $295 x Shadow Black G1
Transmission Power Takeoff 62R $257 x Magnetic Metallic J7
AM/FM Radio 587 N/C x Ingot Silver Metallic UX
Snow Plow Prep 473 $171 x Oxford White Z1
Power Group 90L $841 x
Traction Tires TGB $197 x
Extended Service Contracts Cost Select
7 year/75,000 mile $2,570
PremiumCare Warranty
(Bumper to Bumper)
Option Total $2,470
You must have a active FIN code to participate in this
Base Price Totals purchase contract : FIN code #
6.2 Gas $32,393.00 Purchase Order required prior to order placement
Options Price Totals $2,470.00
Trade-In ($9,500.00)PO #
Transit Impr Excise Tax $20.00
Tax Exempt Lic
6.5% Sales Tax Name of Organization
Document fee
Sub total per vehicle $25,383.00
Number of Vehicles 1 Address
Grand Total for all units $25,383.00
City, State, Zip
Acceptance Signature Contact Person/ Phone #
Print Name and Title Date Contact's e-mail address and fax #
2019 F-450 4X4- Regular Cab- 60" CA DRW XL F4H
QUOTATION
Quant it y Item De scription Unit Price Amo unt
1.00 VEHICLE 201 9 FO RD F-25 0
1.00 CO NT AC T RW eldo n@lak eelmo.org
1.00 R2 LPPS LED B EA CON , 6 LI NE AR LED,PERM 375 .24 375 .24
MOUNT, S PE CI AL ORDE R--SPLIT
CO LORS AM BER / BL UE
1.00 FN-0816 AMBER FENIEX FUSION LIGHT STICK - 8 HE AD -413 .28 413 .28
SINGLE COLOR - ALL 40 DEGREE
OPTICS - A LL AMBER
1.00 H-2209 AA FENIEX CANNO N 12-LED HI DE AWAY - 3 77.28 77.28
MODE FUNC TION AL IT Y -
SELF-CON TAINED IN-LI NE FLASH ER -
SYNCHR ONI ZABLE -AM BER
1.00 H-2209 BB FENIEX CANNO N 12-LED HI DE AWAY - 3 77.28 77.28
MODE FUNC TION AL IT Y -
SELF-CON TAINED IN-LI NE FLASH ER -
SYNCHR ONI ZABLE -BLUE
2.00 H-3217 FENIEX CANNO N METAL FLAN GE WITH 4.20 8.40
MOUNTIN G H AR DW ARE - USED TO
SURFACE MOUNT CA NN ON -
LIGHTH EA D NOT INCLU DE D
1.00 IONB KT1 WHELEN IO N LIC EN SE PL AT E BRACKET 19.18 19.18
- HO RI ZONTAL MOUNT
1.00 IONA WHELEN IO N 6 SUPER LE D LIG HTHE AD 87.00 87.00
WITH BRACKET -AMBER
1.00 IONB WHELEN IO N 6 SUPER LE D LIG HTHE AD 87.00 87.00
WITH BRACKET -BLUE
Quo te Nu mb er:DL 080918 -10
Quo te Da te:Aug 9,20 18
Sales Rep
Quot ed To:
LA KE ELMO PUBLIC WORK S
380 0 L AV ERNE AV E
LA KE ELMO,MN 55042
Good Thru
9/8/18
Customer ID Payme nt Te rms
Page:
LA KE ELMO,CI TY OF Ne t 30 Day s DL L
1
TOTAL Cont in ue d
Sales Tax Co ntinu ed
Subt ot al Co ntinu ed
EMERGENCY AUT OMOTIVE TE CHNOLOGIES,INC.275 5 G EN EV A AVE. N
OAKDALE,MN 55 128
US A
Voice:
Fax :
651 76 5-265 7
651 76 5-266 0
QUOTATION
Quant it y Item De scription Unit Price Amo unt
1.00 DB KT4 ANGLE MOUNT BRACKET KIT FOR 13.92 13.92
DO MI NA TORS
Quo te Nu mb er:DL 080918 -10
Quo te Da te:Aug 9,20 18
Sales Rep
Quot ed To:
LA KE ELMO PUBLIC WORK S
380 0 L AV ERNE AV E
LA KE ELMO,MN 55042
Good Thru
9/8/18
Customer ID Payme nt Te rms
Page:
LA KE ELMO,CI TY OF Ne t 30 Day s DL L
2
TOTAL 1,158.58
Sales Tax
Subt ot al 1,158.58
EMERGENCY AUT OMOTIVE TE CHNOLOGIES,INC.275 5 G EN EV A AVE. N
OAKDALE,MN 55 128
US A
Voice:
Fax :
651 76 5-265 7
651 76 5-266 0
STAFF REPORT
DATE: 8/21/2018
CONSENT
ITEM #: 8
TO: City Council
FROM: Rob Weldon, Public Works Director
AGENDA ITEM: Well #2 Programmable Logic Controller (PLC) Replacement
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND: Since construction in 2003 nearly all mechanical and electrical equipment in Well #2
is original and reaching a point of repair and/or replacement. One such and very critical electrical
component that has reached this threshold is the Programmable Logic Controller or PLC. The PLC is the
“brain” of the well. Nearly all critical controlling for the well to operated and communicate with the
SCADA master control computer is done through the PLC. On June 28th and 29th of 2018 there were
intermittent failures of this PLC in which all communication was lost between Well #2 and SCADA
Control at Public Works. During this time, all automatic controls were lost between these sites and
manual operation needed to be conducted.
Telemetry Process and Controls, the City’s control integrator, determined that the PLC is in need of
replacement. Due to age and technology advancements, the existing PLC is difficult to find parts for and
is no longer supported by its manufacture. To ensure technology advancements are met it is recommended
to replace the existing PLC with a new one that will support current and future activities at Well #2
ISSUE BEFORE COUNCIL: Should the City Council approve replacement of the PLC in Well #2?
PROPOSAL DETAILS/ANALYSIS: By replacing the PLC in Well #2 the city strengthens its
commitment to deliver an uninterrupted water supply to its consumers. In addition, replacement of a 15-
year-old electrical component will allow better flexibility for future improvements as need at the well in
the coming years.
FISCAL IMPACT: Cost of the replacement, installation, programming and 1-year warranty is $10,331.00
and will be funded through the Water Utility Repair and Improvements portion of the General Budget.
OPTIONS:
• Approve replacement of Well #2 PLC
• Deny replacement of Well #2 PLC
RECOMMENDATION:
“Motion to approve replacement of the Programmable Logic Controller at Well #2 by Telemetry Process
and Controls for an amount not to exceed $11,000”
ATTACHMENTS:
• Telemetry Process and Controls - Quote
wwwtpcusa.com
August 1, 2018
City of Lake Elmo - Public Works Department
3800 Laverne Avenue
Lake Elmo, MN 55042
Attention: Mr. Rob Weldon - Public Works Director
rweldon@lakeelmo.org
651-747-3941
Thank you for the opportunity to provide this proposal to replace and upgrade the existing Well #2 Allen-Bradley PLC and
Operator Interface Terminal (OIT).
- TPC PROPOSAL -
Well pump house #2 PLC & OIT Upgrade
with new Ethernet switch connection to the existing SCADA radio transceiver
Telemetry and Process Controls, Inc. (TPC) will supply the following equipment and services:
• New PLC / OIT panel components to replace existing panel components
o PLC, Micrologix 1400
o PLC memory module
o (2) PLC, 4 channel analog input module
o PLC, 8-point relay output module
o PLC, 4-channel analog output module
o Ethernet switch, 5-port, unmanaged
o Operator Interface Terminal (OIT), 7” color touch screen
o (AR) Interposing relays
o (AR) Misc. panel components, wire, wire duct, terminals, nameplates, etc.
• SCADA Reporting Upgrade to include:
o PLC and HMI Programming to:
▪ Accept a high-speed pulse input from the existing well pump discharge flowmeter to
provide more accurate flow totalization from this site than what currently exists in the
SCADA system
▪ Accommodate a 4-20mADC input signal from a new fluoride scale or fluoride tank level
transmitter for display on the SCADA HMI graphical user interface with an adjustable low
level alarm set-point
o Replace the discharge flowmeter’s existing output signal cable
• Programming and Field Services
o Program new PLC & OIT and provide update additions to the existing HMI
o Installation
o Initial start-up
o Testing
TPC’s Price is: $ 10,331.00
Proposal Notes:
The 4-20mADC input signals from the existing chlorine scales to the PLC will be checked; and any “fixes” required to
display this information on the SCADA HMI will be done at no charge.
TPC’s price includes:
• Engineering
• Programming
• Factory Check Out
• Field installation, start-up and operator instruction services
• 1-Year Warranty
TPC’s price does not include:
o Applicable taxes
Following your review, please let us know if you have any questions.
Sincerely,
Dave Gardeen John Coons
- TPC PROPOSAL -
Well pump house #2 PLC & OIT Upgrade
with new Ethernet switch connection to the existing SCADA radio transceiver
Accepted by:
The proposal and terms & conditions herein are acknowledged and accepted:
___________________________________________ _____________________________
Name/Title Date
___________________________________________ _____________________________
Authorized Signature Purchase Order No.
Terms and Conditions
ACCEPTANCE: This proposal is an invitation for an offer and will become a binding contract when accepted.
LIMITATION OF PROPOSAL: The prices and terms quoted in this proposal are subject to acceptance by the Purchaser within a period
of (365) calendar days from the date herein.
EXCLUSIONS: This proposal is based solely and completely on specifications submitted to Telemetry and Process Controls, Inc. (TPC)
at the time of the writing of the proposal. General plans and specification not actually submitted shall not apply. This prop osal, together
with all annexed specifications, when accepted, shall be the complete agreement between the parties; and any alternations or unusual
and undisclosed conditions or deviations from the above specifications involving extra costs shall be agreed upon in writing by both
parties and shall become an additional charge over and above the proposal price set forth herein. Delays or impossibility of performance
by TPC because of strikes, accidents, or other reasons beyond the control of TPC shall relieve us from all liability herein.
SHIPMENT: Time of shipment shall be as stated in the proposal after receipt of order and acceptance and final approval of all drawings
and submittal.
TERMS OF PAYMENT: Terms are Net 30 days, based on rated credit. Otherwise, alternate arrangements must be made. These
terms and conditions have control over any terms presented by Buyer, through a purchase order or otherwise.
We reserve the right to cancel the contract or cease work if payments thereon are not received when due. 1.5% per month shall be
charged on all unpaid balances.
TAXES: The Purchaser shall pay any local, state or federal sales, excise or use tax imposed on the equipment in addition to the pric es
quoted.
WARRANTY LIMITATION: There are no warranties that extend beyond the warranties herein after expressed.
WARRANTIES: All work shall be done in a workmanlike manner according to standard practices. We warrant performance against
defects in materials and workmanship for a period of twelve (12) months from the date of shipment from TPC. We agree to pass on to
the Purchaser such warranties, if any, as may be extended by the manufacturer for material supplied. Labor for replacing defect ive
materials shall not be provided by us unless it is specifically spelled out in the proposal. We shall not be responsible for materials damaged,
lost or stolen after delivery, through no fault of ours, or for failure to deliver and perform because of reasons beyond our control.
EXCLUSIVE REMEDIES: Remedies are limited to the repair or replacement at FOB point of delivery. Consequen tial damages are
excluded. In no event shall TPC be responsible for consequential damages of any such defective material or workmanship includ ing, but
not limited to, the Purchaser's loss of material or profits, increased expenses of operation, downtime or reconstruction of the work, and in
no event shall TPC's obligation under this warranty exceed the original contract price of the defective item. It is agreed th at any action for
breach of express or implied warranty shall be initiated within fifteen (1 5) months of the date of shipment by TPC and only those defects
that are documented to have occurred within twelve (12) months from the date of the equipment’s start -up and acceptance or (15) months
from the date of TPC’s shipment, whichever happens first, will be covered by the warranty.
DISCLAIMER: TPC will not be responsible for damage to equipment or materials through improper installation, storage, improper
services, or through attempts to operate it in excess of its rated capacity or recommended use, int entional or otherwise, by parties other
than TPC or its authorized representatives.
CONDITIONS OF SALE: Prices quoted are those now in effect. Seller reserves the right to bill at the prices in effect at the time of
shipment if the proposal is not accepted in writing within thirty (30) days, unless a longer term of validity is in writing on the proposal.
LIMITATIONS OF LIABILITY
A. Neither Seller nor its suppliers of any tier will be liable to Purchaser, whether in contract, in tort (including negligen ce and strict liability),
under any warranty or otherwise, for any special, indirect, incidental, or consequential loss or damage whatsoever, or for lo ss of or to the
plant, loss of use of equipment or power system, cost of capital, loss of profits or revenue o r the loss of use thereof, cost of environmental
damage or clean-up, or claims of customers of Purchaser. The remedies set forth herein are exclusive, and the total cumulative liability
of seller and it suppliers under any purchase order or any act or omission in connection therewith or related thereto, whether in contract,
in tort (including negligence and strict liability), under any warranty, or otherwise, will be limited to the price of the co ntract.
B. The provisions of this Article shall survive termination, cancellation or expiration of the purchase order and shall apply,
notwithstanding any other provisions of this Agreement or any related document thereto, to the fullest extent permitted by la w. Prior to
the transfer of any equipment or material furnished or for which work is furnished hereunder from the project site (except temporarily for
repair work or permanently for disposal), or the transfer of any interest therein or in the plant, Purchaser shall obtain for Seller written
assurances from the transferee of limitation of and protection against liability following the proposed transfer at least equivalent to that
afforded seller and its suppliers under the purchase order.
STAFF REPORT
DATE: August 21, 2018
CONSENT
ITEM #: 9
AGENDA ITEM: 2018 Crack Seal Project – Pay Request No. 1 (FINAL)
SUBMITTED BY: Amanda Groh, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator
Rob Weldon, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request
No. 1 (FINAL) for the 2018 Crack Seal Project?
BACKGROUND: The 2018 Crack Seal Project has been fully completed for work in Lake Elmo and
Denmark Township. The Project Engineer has prepared a Certificate of Completion and is recommending
acceptance of the improvements and release of payment in full. The one year warranty period will begin on
August 21, 2018, and will extend to August 21, 2019.
PROPOSAL DETAILS/ANALYSIS: Fahrner Asphalt Sealers, has submitted Pay Request No. 1
(FINAL) in the amount of $8,000.00. The request has been reviewed and payment is recommended in the
amount requested. The work completed for Lake Elmo streets was $1,800. Per the Joint Services
Agreement, Denmark Township will be invoiced $6,200 for their portion of the construction cost.
FISCAL IMPACT: None. Final payment is proposed in accordance with the Contract for the project.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
accept the improvements and approve Pay Request No. 1 (FINAL) to Fahrner Asphalt Sealers in the amount
of $8,000.00 for the 2018 Crack Seal Project. If removed from the consent agenda, the recommended
motion for the action is as follows:
“Move to accept the improvements and approve Pay Request No. 1 (FINAL) to Fahrner Asphalt
Sealers in the amount of $8,000.00 for the 2018 Crack Seal Project; which included $1,800.00 for
work completed in the City of Lake Elmo, and $6,200.00 for work completed in Denmark Township”.
ATTACHMENTS:
1. Engineer’s Certificate of Completion dated August 21, 2018.
2. Fahrner Asphalt Sealers Invoice dated July 17, 2018.
CITY OF LAKE ELMO, MN 2018 CRACK SEAL PROJECT PROJECT NO. 2018.110
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: August 21, 2018
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: FAHRNER ASPHALT SEALERS
PROJECT NAME: 2018 CRACK SEAL PROJECT
PROJECT NO.: 2018.110
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in
accordance with the Contract dated April 17, 2018. The above-mentioned improvement is hereby
declared to be complete and acceptance of this work is recommended.
DATE OF COMPLETION: May 25, 2018
Amanda E Groh Reg. No. 53538
FOCUS Engineering, Inc.
THE WARRANTY PERIOD BEGINS August 21, 2018 AND ENDS August 20, 2019
STAFF REPORT
DATE: August 21, 2018
CONSENT
ITEM #: 10
AGENDA ITEM: 2018 Seal Coat Project – Pay Request No. 1 (FINAL)
SUBMITTED BY: Amanda Groh, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator
Rob Weldon, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 (FINAL)?
BACKGROUND: The 2018 Seal Coat Project was a joint services contract with Denmark Township and
West Lakeland Township. This project has been fully completed and the Project Engineer has prepared a
Certificate of Completion recommending acceptance of improvements and release of payment in full. The
one year warranty period will begin on August 21, 2018, and will extend to August 21, 2019.
PROPOSAL DETAILS/ANALYSIS: Pearson Brothers has submitted Pay Request No. 1 (FINAL) in the
amount of $158,593.61. The request has been reviewed and payment is recommended in the amount
requested. The work completed for Lake Elmo streets was $53,368.64. Per the Joint Services Agreements,
Denmark Township will be invoiced $43,560.00 and West Lakeland Township will be invoiced $61,664.97
for their portions of the construction costs.
FISCAL IMPACT: None. Payment is proposed in accordance with the Contract for the project. Payment
remains within the authorized scope and budget amount of $54,480.46 for Lake Elmo streets.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 1 (FINAL) for the 2018 Seal Coat project. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 (FINAL) to Pearson Brothers in the amount of $158,593.61 for
the 2018 Seal Coat Project; which includes $53,368.64 for work completed in the City of Lake Elmo,
$43,560.00 for work completed in Denmark Township, and $61,664.97 for work completed in West
Lakeland Township.”
ATTACHMENTS:
1. Engineer’s Certificate of Completion dated August 21, 2018
2. Pay Estimate No. 1
P A Y E S T l M A T E N O .
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CITY OF LAKE ELMO, MN 2018 SEAL COAT PROJECT PROJECT NO. 2018.109
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: August 21, 2018
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: PEARSON BROS., INC.
PROJECT NAME: 2018 SEAL COAT PROJECT
PROJECT NO.: 2018.109
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in
accordance with the Contract dated May 17, 2018. The above-mentioned improvement is hereby
declared to be complete and acceptance of this work is recommended.
DATE OF COMPLETION: July 27, 2018
Amanda E Groh Reg. No. 53538
FOCUS Engineering, Inc.
THE WARRANTY PERIOD BEGINS August 21, 2018 AND ENDS August 20, 2019
STAFF REPORT
DATE: August 21, 2018
CONSENT
ITEM #: 11
AGENDA ITEM: I-94 Lift Station (No. 1) & Sanitary Sewer Imp. – Pay Request No. 3
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator Rob Weldon, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 3 for the I-94 Lift Station
(No. 1) and Sanitary Sewer Improvements?
BACKGROUND: RL Larson Excavating, Inc. was awarded a construction contract to complete the I-94
Lift Station (No. 1) and Sanitary Sewer Improvements on May 2, 2017. The work is substantially complete
and the lift station is operational.
PROPOSAL DETAILS/ANALYSIS: RL Larson Excavating, Inc. has submitted Partial Pay Request No.
3 in the amount of $62,633.24. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work completed.
The amount retained is $44,459.19.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 3 for the I-94 Lift Station (No. 1) and Sanitary Sewer Improvements. If removed
from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 3 to RL Larson Excavating, Inc. in the amount of $62,633.24 for
the I-94 Lift Station (No. 1) and Sanitary Sewer Improvements project”.
ATTACHMENTS:
1. Partial Pay Estimate No. 3.
PARTIAL PAY ESTIMATE NO. 3
I‐94 LIFT STATION (NO. 1) AND SANITARY SEWER IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2016.134
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1.00
$30,000.00 $30,000.00 0.00 $0.00 1.00 $30,000.00
2 LS 1.00
$6,300.00 $6,300.00 0.00 $0.00 1.00 $6,300.00
3 LS 1.00
$33,000.00 $33,000.00 0.00 $0.00 1.00 $33,000.00
4 EA 7.00
$315.00 $2,205.00 2.00 $630.00 7.00 $2,205.00
5 SY 1,510.00
$4.00 $6,040.00 160.00 $640.00 1,670.00 $6,680.00
6 SY 9.10
$10.00 $91.00 0.00 $0.00 9.10 $91.00
7 LF 83.00
$10.00 $830.00 0.00 $0.00 83.00 $830.00
8 LF 180.00
$10.00 $1,800.00 0.00 $0.00 180.00 $1,800.00
9 LF 1,767.00
$4.00 $7,068.00 0.00 $0.00 1,767.00 $7,068.00
10 LF 173.00
$10.00 $1,730.00 0.00 $0.00 173.00 $1,730.00
11 EA 7.00
$500.00 $3,500.00 0.00 $0.00 7.00 $3,500.00
12 LF 0.00
$10.00 $0.00 0.00 $0.00 0.00 $0.00
13 EA 1.00
$55.00 $55.00 0.00 $0.00 1.00 $55.00
14 EA 1.00
$130.00 $130.00 0.00 $0.00 1.00 $130.00
15 EA 4.00
$160.00 $640.00 0.00 $0.00 4.00 $640.00
16 LF 1,747.00
$2.50 $4,367.50 19.00 $47.50 1,556.00 $3,890.00
17 EA 3.00
$4,200.00 $12,600.00 1.00 $4,200.00 3.00 $12,600.00
18 EA 5.00
$1,500.00 $7,500.00 0.00 $0.00 5.00 $7,500.00
19 EA 2.00
$1,605.00 $3,210.00 0.00 $0.00 2.00 $3,210.00
20 LF 443.00
$45.00 $19,935.00 0.00 $0.00 443.00 $19,935.00
21 LF 920.00
$46.00 $42,320.00 0.00 $0.00 920.00 $42,320.00
22 LF 55.00
$117.00 $6,435.00 27.00 $3,159.00 55.00 $6,435.00
23 LF 356.00
$56.00 $19,936.00 0.00 $0.00 356.00 $19,936.00
24 LF 76.00
$93.00 $7,068.00 21.00 $1,953.00 76.00 $7,068.00
25 EA 1.00
$3,317.00 $3,317.00 0.00 $0.00 1.00 $3,317.00
26 EA 5.00
$1,025.00 $5,125.00 0.00 $0.00 5.00 $5,125.00
27 EA 8.00
$3,500.00 $28,000.00 0.00 $0.00 8.00 $28,000.00
28 VF 20.66
$120.00 $2,479.20 0.00 $0.00 20.66 $2,479.20
29 EA 1.00
$4,200.00 $4,200.00 0.00 $0.00 1.00 $4,200.00
30 CY 70.00
$20.00 $1,400.00 20.00 $400.00 70.00 $1,400.00
31 CY 70.00
$50.00 $3,500.00 20.00 $1,000.00 70.00 $3,500.00
32 LF 1,792.00
$1.35 $2,419.20 1,792.00 $2,419.20 1,792.00 $2,419.20
33 LS 1.00
$350,000.00 $350,000.00 0.05 $17,500.00 1.00 $350,000.00
34 LS 1.00
$53,000.00 $53,000.00 0.00 $0.00 1.00 $53,000.00
35 LS 1.00
$28,000.00 $28,000.00 0.00 $0.00 1.00 $28,000.00
36 EA 3.00
$750.00 $2,250.00 0.00 $0.00 3.00 $2,250.00
37 EA 2.00
$1,650.00 $3,300.00 0.00 $0.00 2.00 $3,300.00
38 LF 46.00
$44.00 $2,024.00 22.00 $968.00 46.00 $2,024.00
39 LF 0.00
$20.00 $0.00 0.00 $0.00 0.00 $0.00
40 LF 32.00
$47.00 $1,504.00 0.00 $0.00 32.00 $1,504.00
41 EA 2.00
$1,064.00 $2,128.00 0.00 $0.00 2.00 $2,128.00
42 LF 60.00
$33.00 $1,980.00 0.00 $0.00 60.00 $1,980.00
43 EA 2.00
$350.00 $700.00 0.00 $0.00 2.00 $700.00
44 CY 6.00
$70.00 $420.00 0.00 $0.00 6.00 $420.00
45 LS 1.00
$5,000.00 $5,000.00 0.00 $0.00 1.00 $5,000.00
46 SY 507.00
$15.75 $7,985.25 121.00 $1,905.75 598.00 $9,418.50
47 CY 562.21
$35.00 $19,677.35 0.00 $0.00 562.21 $19,677.35
48 SY 0.00
$2.00 $0.00 0.00 $0.00 0.00 $0.00
49 CY 89.96
$12.00 $1,079.52 0.00 $0.00 89.96 $1,079.52
50 TON 1,312.00
$20.00 $26,240.00 117.00 $2,340.00 1,312.00 $26,240.00
51 TON 535.00
$89.00 $47,615.00 78.60 $6,995.40 588.60 $52,385.40
52 LF 90.00
$37.00 $3,330.00 0.00 $0.00 90.00 $3,330.00
53 SF 65.00
$10.50 $682.50 0.00 $0.00 65.00 $682.50
54 EA 0.25
$800.00 $200.00 0.00 $0.00 0.25 $200.00
55 SF 0.00
$51.00 $0.00 0.00 $0.00 0.00 $0.00
56 EA 1.00
$500.00 $500.00 0.00 $0.00 1.00 $500.00
57 EA 2.00
$350.00 $700.00 1.00 $350.00 2.00 $700.00
58 LF 1.00
$1,000.00 $1,000.00 0.00 $0.00 1.00 $1,000.00
59 EA 1.00
$360.00 $360.00 0.00 $0.00 1.00 $360.00
60 SF 9.00
$55.00 $495.00 0.00 $0.00 9.00 $495.00
61 EA 6.00
$100.00 $600.00 0.00 $0.00 6.00 $600.00
62 LF 1,553.00
$1.26 $1,956.78 0.00 $0.00 1,553.00 $1,956.78
63 EA 2.00
$500.00 $1,000.00 1.00 $500.00 2.00 $1,000.00
64 HR 9.00
$140.00 $1,260.00 0.00 $0.00 9.00 $1,260.00
65 SY 7,090.00
$1.74 $12,336.60 21.00 $36.54 6,490.00 $11,292.60
66 SY 0.00
$2.60 $0.00 0.00 $0.00 0.00 $0.00
67 AC 1.36
$210.00 $285.60 0.00 $0.00 1.36 $285.60
68 EA 0.00
$180.00 $0.00 0.00 $0.00 0.00 $0.00
69 EA 6.00
$52.00 $312.00 0.00 $0.00 6.00 $312.00
70 LF 0.00
$3.15 $0.00 0.00 $0.00 0.00 $0.00
$845,122.50 $45,044.39 $850,444.65
TOTALS ‐ BASE CONTRACT $845,122.50 $45,044.39 $850,444.65
CHANGE ORDER NO. 1
CO1‐1 EA 3 5,951.24$ $17,853.72 0 $0.00 3.00 $17,853.72
TOTALS ‐ CHANGE ORDER NO. 1 $17,853.72 $0.00 $17,853.72
CHANGE ORDER NO. 3
CO3‐1 LS 1.00 9,400.00$ $9,400.00 0.65 $6,110.00 0.65 $6,110.00
CO3‐2 LS 1.00 3,900.00$ $3,900.00 0.60 $2,340.00 0.60 $2,340.00
CO3‐3 LF 200.00 4.60$ $920.00 200.00 $920.00 200.00 $920.00
HYDRANT EXTENSION
EXTEND VALVE BOX
SIGN PANEL, TYPE C
OFF ROAD STRUCTURE MARKER
4" CONCRETE MEDIAN
6" CONCRETE PEDESTRIAN RAMP
TRUNCATED DOME PANELS
ADJUST MANHOLE CASTING
ADJUST GATE VALVE BOX
REMOVE PAVEMENT MARKING
4" SOLID LINE WHITE EPOXY
4' DIAMETER SANITARY SEWER MANHOLE
4' DIAMETER EXCESS MANHOLE DEPTH
MANHOLE LINER
REMOVAL OF UNSTABLE FOUNDATION MATERIAL
16" PVC, C900 SANITARY SEWER PIPE, 0' ‐ 10' DEEP
16" DIP, CL 50 SANITARY SEWER PIPE, 0' ‐ 10' DEEP
AGGREGATE BASE, CLASS 6
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
B618 CONCRETE CURB AND GUTTER
18" CM APRON
RIPRAP CLASS III
LIFT STATION SITE GRADING
BITUMINOUS DRIVEWAY PAVEMENT (LIFT STATION)
COMMON EXCAVATION (DRIVEWAY AND STREET PATCHES)
BYPASS PUMPING
SALVAGE AND REINSTALL APRON
SALVAGE AND REINSTALL STORM SEWER STRUCTURE
GEOTEXTILE FOR ROAD STABILIZATION
SELECT GRANULAR BORROW
REVISE PUMP DESIGN
MOBILIZATION
TRAFFIC CONTROL
TELEVISING
CONNECT EXISTING PIPE TO NEW MANHOLE
SUBTOTAL ‐ DIVISION 1 SANITARY SEWER
STREET SWEEPING
PAVEMENT MESSAGE, RIGHT TURN ARROW THERMOPLASTIC (GROUND IN)
TEMPORARY HYDROMULCH
SEEDING
INLET PROTECTION
DITCH CHECK
SALVAGE AND REINSTALL STORM SEWER PIPE
PERFORATED PVC EDGE DRAIN
18" RCP STORM SEWER, CLASS V
18" RCP FLARED END SECTION WITH TRASH GUARD
18" CM DRIVEWAY CULVERT
LIFT STATION
STANDBY GENERATOR
ROCK FOUNDATION BORROW
REMOVE AND DISPOSE OF EXISTING SANITARY SEWER MANHOLE
SAWING BITUMINOUS PAVEMENT
CONNECT TO EXISTING SANITARY SEWER SERVICE
REMOVE AND DISPOSE OF EXISTING EDGE DRAIN
SALVAGE AND REINSTALL MAILBOX
SALVAGE AND REINSTALL SIGN
CORE DRILL CONNECTION TO EXISTING STRUCTURE
EROSION CONTROL BLANKET
SILT FENCE
16" SANITARY SEWER OUTSIDE DROP
15" X 6" WYE BRANCH
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1 ‐ SANITARY SEWER
MOBILIZATION
TREE REMOVAL
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT
REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER
TRAFFIC CONTROL
PRECAST CONCRETE JERSEY BARRIERS
15" PVC, SDR 35 SANITARY SEWER PIPE, 0' ‐ 10' DEEP
15" PVC, SDR 35 SANITARY SEWER PIPE, 10' ‐ 15' DEEP
15" PVC, SDR 35 SANITARY SEWER PIPE, 15' ‐ 20' DEEP
REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT
REMOVE AND DISPOSE OF EXISTING SIGN
REMOVE AND DISPOSE OF EXISTING GUARDRAIL
REMOVE AND DISPOSE OF EXISTING SANITARY SEWER PIPE
REMOVE AND DIPSOSE OF EXISTING STORM SEWER PIPE
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
CO3‐4 TN 14.00 30.00$ $420.00 32.39 $971.70 32.39 $971.70
CO3‐5 TN 40.00 22.00$ $880.00 70.62 $1,553.64 70.62 $1,553.64
CO3‐6 CY 10.00 52.00$ $520.00 16.00 $832.00 16.00 $832.00
CO3‐7 CY 80.00 42.00$ $3,360.00 60.00 $2,520.00 60.00 $2,520.00
CO3‐8 CY 24.00 34.00$ $816.00 12.00 $408.00 12.00 $408.00
CO3‐9 LS 1.00 1,800.00$ $1,800.00 1.00 $1,800.00 1.00 $1,800.00
CO3‐10 AC 0.20 4,500.00$ $900.00 0.00 $0.00 0.00 $0.00
CO3‐11 LS 1.00 1,635.00$ $1,635.00 1.00 $1,635.00 1.00 $1,635.00
CO3‐12 LS 1.00 1,795.00$ $1,795.00 1.00 $1,795.00 1.00 $1,795.00
TOTALS ‐ CHANGE ORDER NO. 3 $26,346.00 $20,885.34 $20,885.34
TOTALS ‐ REVISED CONTRACT $889,322.22 $65,929.73 $889,183.71
ADD 1' SECTION
ADD 2' SECTION
AGGREGATE BASE CLASS 5 (LIFT STATION SITE)
AGGREGATE BASE, CLASS 6 (SHOULDER / TURN LANE)
COMMON EXCAVATION (LIFT STATION SITE)
COMMON EXCAVATION (SHOULDER / TURN LANE)
TOPSOIL
STRIPING
SEEDING
STAFF REPORT
DATE: August 21, 2018
CONSENT
ITEM #: 12
AGENDA ITEM: 2018 Street Improvements – Pay Request No. 1
SUBMITTED BY: Amanda Groh, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2018 Street
Improvements?
BACKGROUND: Valley Paving, Inc. was awarded a construction contract on May 15, 2018 to complete
the 2018 Street Improvements project. The substantial completion date for the project is September 21,
2018.
PROPOSAL DETAILS/ANALYSIS: Valley Paving, Inc., has submitted Partial Pay Request No. 1 in the
amount of $73,208.90. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work completed.
The amount retained is $3,853.10.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 1 for the 2018 Street Improvements. If removed from the consent agenda, the
recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 to Valley Paving, Inc. in the amount of $73,208.90 for the 2018
Street Improvements project”.
ATTACHMENTS:
1. Partial Pay Estimate No. 1.
STAFF REPORT
DATE: August 21, 2018
CONSENT
ITEM #: 13
AGENDA ITEM: Old Village Phase 4 Street, Drainage & Utility Improvements – Pay Request #1.
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the Old Village
Phase 4: Street, Drainage and Utility Improvements?
BACKGROUND: A-1 Excavating, Inc. was awarded a construction contract on June 5, 2018 to complete
the Old Village Phase 4: Street, Drainage, and Utility Improvements. The substantial completion date for
the project is October 20, 2018.
PROPOSAL DETAILS/ANALYSIS: A-1 Excavating, Inc., has submitted Partial Pay Request No. 1 in
the amount of $107,363.30. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work completed.
The amount retained is $5,650.70.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 1 for the Old Village Phase 4: Street, Drainage, and Utility Improvements. If
removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 to A-1 Excavating, Inc. in the amount of $107,363.30 for the Old
Village Phase 4: Street, Drainage, and Utility Improvements project”.
ATTACHMENTS:
1. Partial Pay Estimate No. 1.
PARTIAL PAY ESTIMATE NO. 1
OLD VILLAGE PHASE 4 IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2017.157
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1
$85,000.00 $85,000.00 0.25 $21,250.00 0.25 $21,250.00
2 ACRE 0.2
$11,000.00 $2,200.00 0.25 $2,750.00 0.25 $2,750.00
3 TREE 17
$550.00 $9,350.00 18.00 $9,900.00 18.00 $9,900.00
4 EACH 3
$220.00 $660.00 3.00 $660.00 3.00 $660.00
5 SY 516
$3.00 $1,548.00 0.00 $0.00 0.00 $0.00
6 LF 1284
$8.00 $10,272.00 0.00 $0.00 0.00 $0.00
7 LF 100
$5.00 $500.00 0.00 $0.00 0.00 $0.00
8 LF 300
$5.00 $1,500.00 0.00 $0.00 0.00 $0.00
9 LF 460
$5.00 $2,300.00 620.00 $3,100.00 620.00 $3,100.00
10 LF 1100
$5.50 $6,050.00 0.00 $0.00 0.00 $0.00
11 SY 5743
$3.00 $17,229.00 5,243.00 $15,729.00 5,243.00 $15,729.00
12 SY 1710
$2.50 $4,275.00 0.00 $0.00 0.00 $0.00
13 SY 2266
$2.50 $5,665.00 0.00 $0.00 0.00 $0.00
14 SY 369
$2.50 $922.50 0.00 $0.00 0.00 $0.00
15 SF 88
$2.50 $220.00 0.00 $0.00 0.00 $0.00
16 LF 50
$11.00 $550.00 0.00 $0.00 0.00 $0.00
17 LF 115
$12.00 $1,380.00 0.00 $0.00 0.00 $0.00
18 EACH 2
$125.00 $250.00 0.00 $0.00 0.00 $0.00
19 EACH 2
$225.00 $450.00 0.00 $0.00 0.00 $0.00
20 EACH 5
$350.00 $1,750.00 0.00 $0.00 0.00 $0.00
21 EACH 1
$7,000.00 $7,000.00 0.00 $0.00 0.00 $0.00
22 EACH 4
$350.00 $1,400.00 0.00 $0.00 0.00 $0.00
23 LF 180
$12.00 $2,160.00 0.00 $0.00 0.00 $0.00
24 LF 950
$8.00 $7,600.00 0.00 $0.00 0.00 $0.00
25 LF 276
$5.00 $1,380.00 0.00 $0.00 0.00 $0.00
26 LF 1265
$3.50 $4,427.50 0.00 $0.00 0.00 $0.00
27 LF 40
$25.00 $1,000.00 0.00 $0.00 0.00 $0.00
28 EACH 2
$55.00 $110.00 0.00 $0.00 0.00 $0.00
29 EACH 10
$250.00 $2,500.00 5.00 $1,250.00 5.00 $1,250.00
30 EACH 16
$225.00 $3,600.00 0.00 $0.00 0.00 $0.00
31 EACH 4
$950.00 $3,800.00 0.00 $0.00 0.00 $0.00
32 EACH 1
$350.00 $350.00 0.00 $0.00 0.00 $0.00
33 SF 50
$30.00 $1,500.00 0.00 $0.00 0.00 $0.00
34 CY 8030
$13.00 $104,390.00 0.00 $0.00 0.00 $0.00
35 CY 600
$18.00 $10,800.00 0.00 $0.00 0.00 $0.00
36 CY 5221
$14.20 $74,138.20 0.00 $0.00 0.00 $0.00
37 CY 420
$20.00 $8,400.00 0.00 $0.00 0.00 $0.00
38 SY 3493
$2.50 $8,732.50 0.00 $0.00 0.00 $0.00
39 CY 2085
$21.80 $45,453.00 0.00 $0.00 0.00 $0.00
40 HOUR 40
$145.00 $5,800.00 1.00 $145.00 1.00 $145.00
41 GAL 265
$1.50 $397.50 0.00 $0.00 0.00 $0.00
42 TON 447
$93.00 $41,571.00 0.00 $0.00 0.00 $0.00
43 TON 60
$93.00 $5,580.00 0.00 $0.00 0.00 $0.00
44 TON 147
$75.00 $11,025.00 0.00 $0.00 0.00 $0.00
45 TON 357
$79.00 $28,203.00 0.00 $0.00 0.00 $0.00
46 TON 119
$1.10 $130.90 0.00 $0.00 0.00 $0.00
47 TON 194
$72.00 $13,968.00 0.00 $0.00 0.00 $0.00
48 TON 378
$76.85 $29,049.30 0.00 $0.00 0.00 $0.00
49 TON 216
$88.96 $19,215.36 0.00 $0.00 0.00 $0.00
50 LF 495
$3.70 $1,831.50 0.00 $0.00 0.00 $0.00
51 LF 748
$10.00 $7,480.00 51.00 $510.00 51.00 $510.00
52 LS 1
$7,000.00 $7,000.00 0.00 $0.00 0.00 $0.00
53 EACH 4
$975.00 $3,900.00 0.00 $0.00 0.00 $0.00
54 EACH 3
$1,060.00 $3,180.00 0.00 $0.00 0.00 $0.00
55 EACH 1
$1,180.00 $1,180.00 0.00 $0.00 0.00 $0.00
56 LF 2455
$11.00 $27,005.00 0.00 $0.00 0.00 $0.00
57 LF 60
$16.50 $990.00 0.00 $0.00 0.00 $0.00
58 EACH 25
$405.00 $10,125.00 0.00 $0.00 0.00 $0.00
59 EACH 8
$620.00 $4,960.00 0.00 $0.00 0.00 $0.00
60 LF 1496
$47.00 $70,312.00 835.00 $39,245.00 835.00 $39,245.00
61 LF 176
$51.00 $8,976.00 0.00 $0.00 0.00 $0.00
62 LF 293
$54.00 $15,822.00 0.00 $0.00 0.00 $0.00
63 LF 412
$59.00 $24,308.00 0.00 $0.00 0.00 $0.00
64 LF 575
$151.00 $86,825.00 0.00 $0.00 0.00 $0.00
65 LF 116
$142.00 $16,472.00 0.00 $0.00 0.00 $0.00
66 LF 45
$162.00 $7,290.00 0.00 $0.00 0.00 $0.00
67 EACH 2
$3,230.00 $6,460.00 1.00 $3,230.00 1.00 $3,230.00
68 EACH 1
$1,550.00 $1,550.00 0.00 $0.00 0.00 $0.00
69 EACH 2
$2,060.00 $4,120.00 0.00 $0.00 0.00 $0.00
70 EACH 3
$2,490.00 $7,470.00 0.00 $0.00 0.00 $0.00
71 EACH 1
$8,325.00 $8,325.00 0.00 $0.00 0.00 $0.00
72 EACH 1
$3,380.00 $3,380.00 0.00 $0.00 0.00 $0.00
73 EACH 3
$3,780.00 $11,340.00 0.00 $0.00 0.00 $0.00
74 EACH 1
$9,080.00 $9,080.00 0.00 $0.00 0.00 $0.00
75 EACH 1
$11,050.00 $11,050.00 0.00 $0.00 0.00 $0.00
76 EACH 1
$23,000.00 $23,000.00 0.00 $0.00 0.00 $0.00
77 EACH 7
$325.00 $2,275.00 5.00 $1,625.00 5.00 $1,625.00
78 EACH 5
$370.00 $1,850.00 1.00 $370.00 1.00 $370.00
42" RC Pipe Sewer, Des 3006 CL III
18" RC Pipe Sewer, Des 3006 CL V
44" Span RC Pipe‐Arch Sewer, CL IIA
Connect to Existing Sanitary Sewer
Construct Drainage Structure 27" (w/ Casting)
Construct Drainage Structure 2'x3' (w/ Casting)
12" RC Pipe Sewer, Des 3006 CL V
Construct Drainage Structure Des. CC ‐ 48" (w/ Casting)
Construct Drainage Structure Des. CC ‐ 48" Special (w/ 4' Sump, MH Baffle
Construct Drainage Structure Des. CC ‐ 60" (w/ Casting)
Construct Drainage Structure Des. CC ‐ 72" (w/ Casting)
Construct Drainage Structure Des. CC ‐ 84" (w/ Casting)
Construct Drainage Structure Des. CC ‐ 96" (w/ Casting)
Construct Drainage Structure Des. CC ‐ 120" (w/ Casting)
8"X4" PVC Wye, SDR 26
8"X6" PVC Wye, SDR 26
Geotextile Fabric, Type V
Agg. Base, Cl. 6 (CV) (P)
Street Sweeping
Bit. Material for Tack Coat
Type SP 9.5 Wearing Course Mix (2,B) (Parking Lots, Driveways & Bike Trails
Type SP 12.5 Wearing Course Mix (3,C)
Bituminous Wedge Paving
Saw & Seal Joint (40' Intervals)
Pipe Foundation Rock
Trench Drain and Grate System
Type SP 9.5 Wearing Course Mix (2,B) (Pickleball Courts)
Type SP 9.5 Wearing Course Mix (3,B)
Type SP 9.5 Wearing Course Mix (3,C)
Type SP 12.5 Wearing Course Mix (2,B) (Pickleball Courts)
Type SP 12.5 Wearing Course Mix (3,B)
Draintile Cleanout
Draintile Cleanout Casting (R‐1914‐A)
8" PVC Pipe Sewer (SDR 26)
12" RC Pipe Apron w/Trash Guard
15" RC Pipe Apron w/Trash Guard
18" RC Pipe Apron w/Trash Guard
4" PVC Perf. Edge Drain w/ Backfill & Wrap
4" PVC Pipe Sewer
36" Span RC Pipe‐Arch Sewer, CL IIA
Salvage Lighting Unit
15" RC Pipe Sewer, Des 3006 CL V
Remove Playground Edging
Remove Tennis Court Fencing
Remove Conductors and Conduit
Pulverize Bituminous Pavement (P)
Remove Retaining Wall
Remove Bollards
Remove Bituminous Tennis & Basketball Court Pavement
Remove Concrete Driveway Pavement
Remove Concrete Walk
Remove Culvert
Salvage and Install Wooden Fence & Archway
Salvage Sign (Type C or Street Name Sign)
Salvage & Install Sign Type C
Salvage & Install Mailbox Assembly
Remove Bituminous Driveway & Parking Lot Pavement
Salvage Basketball Hoop & Pole Assembly
Remove Gate Valve & Box
Salvage & Install Landscape Steps (Incl. Mulch & Steps)
Common Excavation (P)
Subgrade Correction (EV)(Includes Select Granular Borrow ‐ Mod 5%)
Select Granular Borrow ‐ Mod. 5% (CV) (P)
Volleyball Court Sand (18" Depth)
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
DIVISION 1
Mobilization
Clearing & Grubbing
Clearing & Grubbing
Remove Hydrant
Remove Service Cabinet
Remove Light Foundation
Abandon Culvert Pipe
Abandon Water Main
Sawing Concrete Pavement (Full Depth)
Sawing Bit Pavement (Full Depth)
Grub Stump
Remove Mulch
Remove Concrete Curb & Gutter
Remove Water Main Pipe
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
79 EACH 1
$2,000.00 $2,000.00 0.00 $0.00 0.00 $0.00
80 EACH 10
$105.00 $1,050.00 0.00 $0.00 0.00 $0.00
81 EACH 10
$645.00 $6,450.00 0.00 $0.00 0.00 $0.00
82 LF 233
$37.00 $8,621.00 0.00 $0.00 0.00 $0.00
83 LF 164
$39.00 $6,396.00 0.00 $0.00 0.00 $0.00
84 LF 335
$36.00 $12,060.00 0.00 $0.00 0.00 $0.00
85 LF 625
$32.00 $20,000.00 0.00 $0.00 0.00 $0.00
86 EACH 22
$85.00 $1,870.00 0.00 $0.00 0.00 $0.00
87 EACH 6
$3,750.00 $22,500.00 3.00 $11,250.00 3.00 $11,250.00
88 LF 1496
$1.50 $2,244.00 0.00 $0.00 0.00 $0.00
89 SY 18
$36.00 $648.00 0.00 $0.00 0.00 $0.00
90 LF 200
$25.00 $5,000.00 0.00 $0.00 0.00 $0.00
91 LS 1
$8,000.00 $8,000.00 0.25 $2,000.00 0.25 $2,000.00
92 EACH 19
$200.00 $3,800.00 0.00 $0.00 0.00 $0.00
93 EACH 5
$490.00 $2,450.00 0.00 $0.00 0.00 $0.00
94 EACH 19
$360.00 $6,840.00 0.00 $0.00 0.00 $0.00
95 EACH 5
$680.00 $3,400.00 0.00 $0.00 0.00 $0.00
96 EACH 4
$1,700.00 $6,800.00 0.00 $0.00 0.00 $0.00
97 EACH 24
$200.00 $4,800.00 0.00 $0.00 0.00 $0.00
98 EACH 3
$180.00 $540.00 0.00 $0.00 0.00 $0.00
99 EACH 8
$4,290.00 $34,320.00 0.00 $0.00 0.00 $0.00
100 EACH 9
$1,300.00 $11,700.00 0.00 $0.00 0.00 $0.00
101 EACH 2
$1,650.00 $3,300.00 0.00 $0.00 0.00 $0.00
102 LF 705
$38.00 $26,790.00 0.00 $0.00 0.00 $0.00
103 LF 170
$45.00 $7,650.00 0.00 $0.00 0.00 $0.00
104 LF 128
$51.00 $6,528.00 0.00 $0.00 0.00 $0.00
105 LF 2120
$54.00 $114,480.00 0.00 $0.00 0.00 $0.00
106 LB 925
$8.00 $7,400.00 0.00 $0.00 0.00 $0.00
107 CY 10
$100.00 $1,000.00 0.00 $0.00 0.00 $0.00
108 SF 1605
$5.05 $8,105.25 0.00 $0.00 0.00 $0.00
109 SF 50
$6.75 $337.50 0.00 $0.00 0.00 $0.00
110 EACH 50
$7.40 $370.00 0.00 $0.00 0.00 $0.00
111 LF 400
$24.50 $9,800.00 0.00 $0.00 0.00 $0.00
112 LF 966
$14.50 $14,007.00 0.00 $0.00 0.00 $0.00
113 LF 2400
$14.00 $33,600.00 0.00 $0.00 0.00 $0.00
114 LF 630
$12.50 $7,875.00 0.00 $0.00 0.00 $0.00
115 LF 390
$28.00 $10,920.00 0.00 $0.00 0.00 $0.00
116 LF 300
$34.00 $10,200.00 0.00 $0.00 0.00 $0.00
117 SY 355
$67.00 $23,785.00 0.00 $0.00 0.00 $0.00
118 SY 500
$77.00 $38,500.00 0.00 $0.00 0.00 $0.00
119 SY 150
$58.00 $8,700.00 0.00 $0.00 0.00 $0.00
120 SF 20
$71.00 $1,420.00 0.00 $0.00 0.00 $0.00
121 EACH 1
$10,400.00 $10,400.00 0.00 $0.00 0.00 $0.00
122 EACH 1
$5,240.00 $5,240.00 0.00 $0.00 0.00 $0.00
123 EACH 1
$1,340.00 $1,340.00 0.00 $0.00 0.00 $0.00
124 EACH 4
$1,660.00 $6,640.00 0.00 $0.00 0.00 $0.00
125 EACH 4
$1,400.00 $5,600.00 0.00 $0.00 0.00 $0.00
126 LF 280
$12.40 $3,472.00 0.00 $0.00 0.00 $0.00
127 LF 950
$2.50 $2,375.00 0.00 $0.00 0.00 $0.00
128 LF 960
$1.45 $1,392.00 0.00 $0.00 0.00 $0.00
129 LS 1
$5,500.00 $5,500.00 0.00 $0.00 0.00 $0.00
130 SF 36
$60.00 $2,160.00 0.00 $0.00 0.00 $0.00
131 EACH 2
$385.00 $770.00 0.00 $0.00 0.00 $0.00
132 LF 80
$8.80 $704.00 0.00 $0.00 0.00 $0.00
133 LF 1250
$1.00 $1,250.00 0.00 $0.00 0.00 $0.00
134 LS 1
$6,600.00 $6,600.00 0.00 $0.00 0.00 $0.00
135 EACH 4
$1,650.00 $6,600.00 0.00 $0.00 0.00 $0.00
136 EACH 4
$4,400.00 $17,600.00 0.00 $0.00 0.00 $0.00
137 LF 360
$3.50 $1,260.00 0.00 $0.00 0.00 $0.00
138 EACH 8
$150.00 $1,200.00 0.00 $0.00 0.00 $0.00
139 CY 2382
$30.00 $71,460.00 0.00 $0.00 0.00 $0.00
140 SY 7563
$5.30 $40,083.90 0.00 $0.00 0.00 $0.00
141 ACRE 0.06
$10,450.00 $627.00 0.00 $0.00 0.00 $0.00
142 SY 250
$3.00 $750.00 0.00 $0.00 0.00 $0.00
143 SY 463
$8.60 $3,981.80 0.00 $0.00 0.00 $0.00
144 LF 750
$3.00 $2,250.00 0.00 $0.00 0.00 $0.00
145 SY 675
$9.00 $6,075.00 0.00 $0.00 0.00 $0.00
146 SY 45
$5.50 $247.50 0.00 $0.00 0.00 $0.00
147 EACH 3
$1,200.00 $3,600.00 0.00 $0.00 0.00 $0.00
$1,698,744.21 $113,014.00 $113,014.00
TOTALS ‐ BASE CONTRACT $1,698,744.21 $113,014.00 $113,014.00
CHANGE ORDER NO. 1
CO1‐1 LF 262 $59.00 $15,458.00 0.00 $0.00 0.00 $0.00
CO1‐2 EACH 2 $2,490.00 $4,980.00 0.00 $0.00 0.00 $0.00
CO1‐3 EACH 1 $3,780.00 $3,780.00 0.00 $0.00 0.00 $0.00
CO1‐4 EACH 2 $150.00 $300.00 0.00 $0.00 0.00 $0.00
TOTALS ‐ CHANGE ORDER NO. 1 $24,518.00 $0.00 $0.00
TOTALS ‐ REVISED CONTRACT $1,723,262.21 $113,014.00 $113,014.00
Erosion Control Blanket Category 3N
Turf Reinforcement Mat Category 1
Sediment Control Log
Wood Playground Chips (12" Depth)
Wood Landscape Mulch (4" thick)
Sign, Type Special (Street Name)
4" Solid Line White Epoxy
4" Double Solid Yellow Epoxy
Color Coating for Pickleball Courts
Pickleball Court Striping Epoxy
Pickleball Net and Post System
Silt Fence, Preassembled
Storm Drain Inlet Protection
Common Topsoil Borrow (Pulverized) (LV)
Light Foundation
Install Lighting Unit
2" Non‐Metallic Conduit
Underground Wire 1/C 8 AWG
Underground Wire 1/C 12 AWG
Traffic Control
Sign Panels, Type C
Sodding, Type Mineral
Seeding (Seed Mixture Type 33‐261)
B6 Concrete Curb
B612 Concrete Curb & Gutter
2" Pressure Cleanout & Curbstop Assembly
2"x1‐1/4" Fused Tee
1‐1/4" Curb Stop & Box
4" PVC Sanitary Service Pipe ‐ Sch40
6" PVC Sanitary Service Pipe ‐ Sch40
1‐1/4" HDPE Service Pipe
Construct Drainage Struct Des. CC‐48" (w/ Casting)
SUBTOTAL ‐ DIVISION 1
Construct Drainage Struct Des. CC‐72" (w/ Casting)
Storm Sewer Drain Inlet Protection
Service Equipment
Equipment Pad
24" Concrete Edging (Pickleball Court)
Surmountable Concrete Curb (Playground)
6" Concrete Driveway Pavement
8" Concrete Driveway Pavement
2" HDPE Pressure Pipe
Tracer Wire Box ‐ (at property line)
Sanitary Sewer Manhole (10' Deep)
Sewer Televising
2" Rigid Insulation
Relocate Irrigation System
Temporary Water Service
1" Corporation Stop
2" Corporation Stop
6" Concrete Pavement
Truncated Domes
Service Cabinet
18" RC Pipe Sewer, Des 3006 CL V
1" Curb Stop & Box
2" Curb Stop & Box
Connect to Existing Water Main
Water Main Fittings
Random Rip‐Rap, Class III (includes Geotextile Fabric)
5" Concrete Walk
6" Concrete Walk ‐ Pedestrian Ramp
Epoxy‐Coated Reinforcement Bars
Temporary Rock Construction Entrance
Connect to Existing Water Service
Adjust Gate Valve Box
Hydrant
6" Gate Valve & Box
8" Gate Valve & Box
1" Type K Copper Pipe
2" Type K Copper Pipe
6" Water Main DIP ‐ CL 52 (Poly Encased)
8" Water Main DIP ‐ CL 52 (Poly Encased)
B618 Concrete Curb & Gutter
18" Concrete Ribbon Curb
STAFF REPORT
DATE: August 21, 2018
REGULAR #14
AGENDA ITEM: Rescission of Vote on Legacy at Northstar Final Plat
SUBMITTED BY: Kristina Handt, City Administrator
BACKGROUND:
At the August 8, 2018 City Council meeting, a motion was made to approve the final plat and PUD
for Legacy at Northstar (Resolution No 2018-090). With only four members in attendance the
motion was not approved on a 2-2 vote.
Council Member Bloyer was absent from the August 8, 2018 meeting. He has informed staff he
would like to rescind the vote from the August 8th meeting so that he has an opportunity to vote on
the resolution. Notice has been provided by placing this item on the agenda.
ISSUE BEFORE COUNCIL:
Should the Council approve a motion to rescind the vote on the Legacy at Northstar Final Plat and
PUD from the August 8, 2018 meeting?
PROPOSAL:
Council Member Bloyer will be introducing a motion at the August 21, 2018 City Council meeting
to rescind the City Council’s decision on August 8, 2018 regarding Resolution No. 2018-090.
Should that motion be approved, the Council’s decision will be rescinded and there will be no
decision regarding this item. Assuming the decision is rescinded, the Council will need to consider
whether to approve the resolution approving the Legacy at North Star 1st Addition Final Plat and
Planned Unit Development (PUD) Plans. If the Council wishes to approve that resolution, a
motion will need to be made to adopt Resolution No. 2018-090.
FISCAL IMPACT:
NA
OPTIONS:
1) Approve the motion to rescind
2) Do not approve the motion to rescind
MOTION TO RESCIND:
Motion to rescind the vote on Resolution No 2018-090 relating to the Legacy at Northstar
final plat and PUD
ATTACHMENTS:
• None