HomeMy WebLinkAbout#14 - Well #2 Generator and Tower #1 Hydrant and Valve InstallationSTAFF REPORT
DATE: 8/8/2018
REGULAR
ITEM #: 14
MOTION
TO: City Council
FROM: Rob Weldon, Public Works Director
AGENDA ITEM: Well #2 Generator Purchase and Hydrant and Valve Installation at Tower #1
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND: Due to the presence of PFC’s in Lake Elmo Municipal Well #1 in exceedance of the
Department of Health’s minimum acceptable level it was decided to discontinue use of Well #1 to protect
the health of Lake Elmo water consumers. In doing so, the city is now relaying on two municipal wells to
supply water to its current and growing number of users. With only two wells in operation it is crucial
that reliable emergency power is available and onsite at both well locations to provide power in the event
of a service outage. Well #4 located near the intersection of Lake Elmo Ave and 50th St N has a
permanent emergency generator onsite powered by natural gas to operate the well during a power outage.
Well #2 located south of Hwy 36 and Manning Ave N does not have a permeant source of emergency
power and relies on a portable diesel powered generator that also serves to provide emergency power to
sewer lift stations during power outages.
Along with the shutdown of Well #1 came the discontinued use of Water Tower #1 do to inadequate and
old valve configuration of the existing water main system. In order to bring Tower #1 back on-line and
increase system storage capacity installation of a fire hydrant and gate valves need to be completed to
further isolate Well #1 and keep the tower in service.
ISSUE BEFORE COUNCIL: Does the City Council approve the purchase of a permanent emergency
generator for Well #2 and the installation of a hydrant and gate valves at Water Tower #1?
PROPOSAL DETAILS/ANALYSIS: With the addition of a permeant natural gas powered generator at
Well #2 water production and delivery will not be effected during times of power outages. Delivery of
water from the remaining two municipal wells is crucial with the discontinued use of Well #1 due to
elevated PFC levels. The current portable generator used at Well #2 is also used to provide back-up power
at sewage lift stations and does not comply with Department of Health and wellhead protection standards
due the diesel powered engine in such close proximity to the wellhead. The new proposed Well #2 generator
will be equipped with an automatic transfer switch that recognizes a power outage and immediately calls
for the generator to run. With the current portable generator being used at Well #2 Public Works staff needs
to respond and physically hook-up and start the generator in order to provide power for the well to operate.
In addition to adding generator at Well #2, it has been found that without Well #1 in operation Water Tower
#1 cannot be used due to existing water main valve configuration of the Old Village water system. By
adding two gate valves and a hydrant in the area of Tower #1 flexibility will be gained to completely isolate
Well #1 from the water distribution system while allowing Tower #1 to again be used for water storage in
the Old Village area of the city.
City Council Meeting
August 8, 2018 Regular Agenda item #13
Page 2
The topics described above have been discussed at length by city staff and representatives of Minnesota
Department of Natural Resources, Minnesota Pollution Control Agency and Minnesota Department of
Health. Through these meetings staff has discussed the urgency of these needed additions in order to offer
an uninterrupted water supply to consumers. Support has been gained from each of these agencies to move
forward with these additions and reimbursement of associated costs.
FISCAL IMPACT: Initial cost for both projects will be the responsibility of the city with reimbursement
coming from the Minnesota Pollution Control Agency upon project completion. Initial cost will be covered
by the Water Fund with the financial impact as follows:
• Generator $41,259
• Valves and Hydrant $24,950
OPTIONS:
• Approve purchase of generator and installation of valves and hydrant
• Deny purchase of generator and installation of valves and hydrant
• Amend and approve purchase generator and installation of valves and hydrant
RECOMMENDATION:
“ Motion to approve the purchase of generator through Midwest Electric and Generator and installation
of hydrant and gate valves by Capra’s Utilities for an amount not to exceed $68,000 with full
reimbursement provided by Minnesota Pollution Control Agency.”
ATTACHMENTS:
• Generator quotes
• Hydrant and Valve Installation quotes
City Council Meeting
August 8, 2018 Regular Agenda item #13
Page 3
ESTIMATE
Services am ount
Midwest Generator Sales - Midwest Generator Sales $41,259.00
Gener ator Installation Pr oject
1-80kW Generac Industrial Power System s Generator
277/480V - 3 Phase
8.0L Natural Gas
1800 RPM
1-200A SER automatic transfer switch, with installation
2 year warranty
Installation of generator system:
Gener ator to be installed within 15' of existing electr ical m eter socket location at well house
Install NG system for generator system, including gas m eter upgrade
1-Crane work for setting of generator
1-Install concrete pad for generator system
1-Set generator pad on site
1-Provide generator battery
1-Provide cold weather kit, coolant circulator , battery heater, and thermostat
1-Electrical permit
1-Electrical review
1-M echanical review
1-Complete electr ical work, branch circuits and gener ator feeders
Midwest Electric and Generator, Inc
City Of Lake Elm o
3445 Ideal Ave N
Lake Elm o, MN 55042
(651) 747-3941
r weldon@lakeelmo.org
C ONTACT US
P.O. Box 293
Roger s, M N 55374
(612) 284-1550
john@midwestgenerators.com
ESTIMATE
SCH ED U LED DATE
#188692
Thu May 3, 2018
10:00am
TOTAL
Generac Industrial Generator System
Midw est Electric and Generator, Inc www.Mid westGene rators.com 1 of 4
1-Re-configur e of electr ical work for em ergency generator source
1-Install new piping from NG m eter to generator location, including upgraded r egulator s
1-Factory required testing, generator r egistration, dealer check out, and custom er training
Services am ount
Midwest Generator Sales - Midwest Generator Sales $44,680.00
Gener ator Installation Pr oject
1-80kW Kohler Power Systems Generator
277/480V - 3 Phase
8.0L Natural Gas
1800 RPM
1-200A SER automatic transfer switch, with installation
2 year warranty
Installation of generator system:
Gener ator to be installed within 15' of existing electr ical m eter socket location at well house
Install NG system for generator system, including gas m eter upgrade
1-Crane work for setting of generator
1-Install concrete pad for generator system
1-Set generator pad on site
1-Provide generator battery
1-Provide cold weather kit, coolant circulator , battery heater, and thermostat
1-Electrical permit
1-Electrical review
1-M echanical review
1-Complete electr ical work, branch circuits and gener ator feeders
1-Re-configur e of electr ical work for em ergency generator source
1-Install new piping from NG m eter to generator location, including upgraded r egulator s
1-Factory required testing, generator r egistration, dealer check out, and custom er training
Notes:
Offloading and rigging by Midwest
Installation Included
Start-up and T esting Service is included
Load Bank testing is not included
Permits are included
T otal $41,259.00
Kohler Industrial Generator System
Midw est Electric and Generator, Inc www.Mid westGene rators.com 2 of 4
Midwest does not pr ovide structural engineering, roof consulting, or architectur al services, and this
proposal and Contract shall not be construed as contr acting to provide any such pr ofessional
services. Contr actor assumes no responsibility for design, structural adequacy, or com pliance of
the structur e with building codes. If design services are requir ed, Midwest shall not be responsible
for the r esults of such ser vices, whether or not such services are provided in relation to this. If
structural engineering is required, fees to be paid by others, and are additional to this proposal
PAYMENT :
$28,000.00 DUE AT ORDERING
REM AINDER DUE BEF ORE ST ART UP OF GENERAT OR
: No r etainage without written pr e-accepted agreement
: Startup will not be completed without 100% payment
: A 3% surcharge will be added to all credit card payments
PRICES : Valid for 30 days from date of this proposal
T AXES : Sales T axes are NOT included, and will
be billed without a tax-exem pt certificate
F .O.B.Shipping : Owner ship of goods passes to buyer at
the time the goods cr oss the shipping point. Pre-paid freight
to jobsite is included.
CANCELLAT ION : Shall be subject to applicable fees but not
less than 50% of the purchase price.
DELIVERY : Expected to be 4-8 Weeks after receipt of order and
appr oved submittals. F actory will confirm delivery at the tim e of order.
Storage fees of 4% per month will be assessed to the buyer star ting
10 days after the scheduled ship date.
INDEM NIF ICAT ION : Signee is obligated for any and all costs of
collection, and associated fees
PROPRIET ARY : T his Quote/Bill of Material is proprietary to Midwest Electr ic and Generator
Reproduction or shar ing of this Quote/Bill of Mater ial is strictly prohibited.
T otal $44,680.00
T hank you again for the oppor tunity to provide you with a proposal for your pr oject. Please do not hesitate to reach
out to us with questions or to book services.
We work hard to offer you Best-In-Class for your pr oject, and can also offer som e attractive financing options, such
as 6 month to 36 month interest free terms depending on your pr oject. Our technicians are com petent, licensed, and
highly skilled in their profession, and will leave you confident in your decision.
Midwest Electric and Generator is the only Power Pro Prem ier dealer in the 5 state area, a designation m eaning we
meet the m ost stringent set of requirem ents ensur ing custom ers receive an outstanding sales and service
exper ience when purchasing. We em ploy expert staff, including electricians, plumbers, mechanics, and pr oject
managers, consistently receiving high reviews from our customer base.
Midw est Electric and Generator, Inc www.Mid westGene rators.com 3 of 4
T hank you again for the oppor tunity to earn your business.
Midw est Electric and Generator, Inc www.Mid westGene rators.com 4 of 4
Pioneer Critical Power • 9210 Wyoming Ave N• Minneapolis, MN 55445• Phone (952) 314-7290
May 11, 2018 Quote Number: 31288
TO:
Rob Weldon
Lake Elmo Phone: 651-747-3941
3445 Ideal Ave. N Fax:
Lake Elmo, MN 55042 Email: rweldon@lakeelmo.org
GENERATOR PROPOSAL (Project: Lake Elmo Well)
I appreciate the opportunity to provide the following quotation for your consideration.
Equipment
TAYLOR Model TG150: Engine Driven Generator Set
Rated: 150 Kw on Natural Gas, EPA Stationary Standby, 277/480 Volt, 3 Phase, 60 Hz
Unit Features:
► PSI Engine
• Model - 8.8L TCAC NG or LP
• Heavy Duty Air Cleaner w/Service Indicator
• 50 C Ambient Radiator
• Electronic Isochronous Governor with 0.5% Frequency Regulation
► Stamford Alternator
• Model - UCI274G311
• Brushless Rotating Field Generator with Class H Insulation
• 1.0% AVR, PMG
• Tropical Coating
► Circuit Breaker
• 225 Amp, T3 Frame, 100% Rated, Thermal Magnetic Trip, Main Line Circuit Breaker
► TAYLOR DGC2020 Control Panel
Taylor Power Systems DGC-2020 digital genset controller provides integrated engine-
genset control, protection, and metering in a single package. Microprocessor based
technology allows for exact measurement, setpoint adjustment, and timing functions.
Front panel controls and indicators enable quick and simple DGC-2020 operation. A wide
temperature-range liquid crystal display (LCD) with backlighting can be viewed under a
wide range of ambient light and temperature conditions. Taylor Power Systems also
supplies a manual key override by-pass switch that allows you to start the generator
manually in the event of control systems failure.
Pioneer Critical Power • 9210 Wyoming Ave N• Minneapolis, MN 55445• Phone (952) 314-7290
Page-2
► Heavy Duty Integral Vibration Isolators between Engine/Alternator and Base
► 1 1/4" NPT Inlet Connection
► Oil Drain Kit (Oil Drain Piped to Edge of Skid w/Valve)
► Coolant Drain Kit
► Lube Oil & Antifreeze (Initial Fill)
► Battery Rack & Cables
► Wide Skid Base
► Flex Exhaust
► 120V, 1500W Block Heater
► Battery Charger: Marinco (6Amp/12Volt)
► 12V Lead Acid Battery, 950CCA
► Sound Attenuated Weather Galvanneal Enclosure w/Internal Critical Silencer. 1" UL-94
Sound Attenuating Foam
• Heavy Duty 14 Ga. Galvanneal Steel
• Peaked Roof
• Bolted Construction
• Lockable Doors
• Stainless Steel Hardware
• Powder Coat Finish
Misc:
► One Hour Factory Load Bank Test
► Standard 2 Year Standby Limited Warranty
► (1) Electronic O&M Manual
► Certified to UL2200
► Freight
► Start Up
► Regulator, Gas
ASCO Series 300 Automatic Transfer Switch(es):
► Service Entrance Rated Open Transition, 225 Amp, 4 Pole, Solid Neutral, NEMA 1, with
Programmable Exerciser
Pioneer Critical Power • 9210 Wyoming Ave N• Minneapolis, MN 55445• Phone (952) 314-7290
Page-3
Installation:
Scope of Work:
Install a 150kw Taylor generator set provided by others
a. provide and install a 1 0" thick reinforced concrete pad
b. receive generator at riggers yard and have unit delivered to site and set
c. Install natural gas line to unit and connect. Regulator (fbo)
d. remove existing manual transfer switch and install new 225 amp automatic
transfer switch (fbo)
e. Install engine block heater circuit and circuit for enclosure light and gfci
receptacle
f. Install a 225 amp feeder from generator to auto transfer switch
g. reconnect to existing motor control center
h. startup assistance
Exclusions and Assumptions:
1. All work to be accomplished at regular working hours.
2. We would expect an 8 hour outage to install the auto transfer switch and
reconnect power to the well.
3. We have not included any landscape restoration at this time, grade will be
brought back for top soil and seed or sod.
Net Unit Price..................................................$ 6,1760.00
ADDER
Alternate Add Price $7,284.00
Install new manual transfer switch (fbo) for connection to existing roll up generator.
+$895.00 Upgrade to 5 year warranty
+$1,829.00 for Generator monitoring installation and 12 month monitoring.
Note
Old Transfer switch cannot be used for new application due to design of MTS. A Separate Transfer switch will be
required for this An ASCO 3 NTS would be used.
Pioneer Critical Power • 9210 Wyoming Ave N• Minneapolis, MN 55445• Phone (952) 314-7290
Page-4
Terms & Conditions
PRICES Quoted prices valid for 30 days.
DELIVERY Lead time for equipment made to specification varies and will be
Confirmed when buyer’s order is placed with the manufacturer.
INCLUSIONS Start-up and Testing is included unless otherwise indicated.
(To be completed in single trip unless previously stated)
EXCLUSIONS Sales Tax – Applicable sales taxes are NOT included in our quotation and will be billed
without a valid tax exempt certificate on file on the invoice date.
Offloading & Rigging is NOT included in our quotation.
Installation is NOT included in our quotation.
Permits are NOT included in our quotation.
Fuel Fill is NOT included in our quotation.
Load Bank Testing is NOT included in our quotation unless specifically indicated.
Freight – quoted prices exclude freight jobsite unless noted.
CANCELLATION Orders for equipment made to specifications are NOT alterable or cancelable once
placed with the manufacturer. Stocked goods accepted for return will be subject to a
20% restocking fee.
PROPRIETY Seller’s quotation is proprietary in its entirety and may not be shared with anyone
outside of the firm to whom it is provided without Pioneer Critical Power’s express
permission.
BILLING Fulfillment Billing – Title for equipment made to specifications passes to buyer when
shipped from the manufacturer at which point buyer will be billed for 90% if start-up is
included in the purchase contract, or 100% if start-up is to be provided by others. Start-
up will not be scheduled before receipt of payment in full of the Fulfillment Billing.
Final Billing – If start-up is included in the purchase contract, any remainder will be
billed once start-up has been successfully completed.
Change Orders – Any changes or additions to the purchase contract must be agreed to
in writing by buyer and seller and will be billed as products are provided or services
rendered.
PAYMENT Upon approved credit, Invoices are due the earlier of Net 30 Days from invoice date or
when scheduling of start-up is requested. Please remit payment to Titan Energy
Systems Inc. dba Pioneer Critical Power, P.O. Box 71490, Chicago, IL 60694-1490. Major
credit cards accepted with a 3% service charge.
COLLECTION Buyer agrees to indemnify seller against any and all costs of collection, including
reasonable attorney’s fees.
Pioneer Critical Power • 9210 Wyoming Ave N• Minneapolis, MN 55445• Phone (952) 314-7290
Page-5
Sincerely,
Eddie Zachary
Pioneer Critical Power
Acceptance of Quote
Prior to ordering equipment or services, please sign and return as a confirmation of the above
terms and conditions.
Proposal accepted by:___________________________Date:______________
Company Name:_______________________
Purchase Order #______________________
Release Equipment for Production: Yes or No, Hold for Approval
Engineering Submittal's: PDF or Hard Copies _________
Date equipment is needed onsite: _________
Is ATS wanted early: Yes or No
Quote Number: 31288
TG150
With Installation
Capra's Utilities Inc.
2340 Leibel Street
White Bear Lake, MN 55110
(651)762-2500
mike@capras.com
www.capras.com
PROPOSAL
ADDRESS
Lake Elmo
3803 Laverne Ave
Lake Elmo, MN 55042
PROPOSAL #5474
DATE 04/25/2018
EXPIRATION DATE 10/15/2018
DESCRIPTION AMOUNT
Services
We will provide and install 2 new 8" gate valves on the main line that exits the tower at 3303
Langley Ct.
24,950.00
We will provide and install a 8x8x6 tee for a new fire hydrant.
We will provide and install a new hydrant and gate valve for the hydrant. The hydrant will be
located on the opposite side of the road from the water tower.
We will cut and patch the road as needed.
We will back fill and level our excavation upon completion.
We will provide and install pulverized black dirt, seed and straw upon completion.
1 1/2% per month charge on accounts over 30 days. All
agreements contingent upon strike, accident or delays beyond
our control. Any frost, ground water or rock excavation will be an
extra charge. All private underground utilities are the
responsibility of the Owner.
Per Minnesota Statute 514.011: A lien will be filed if contract
amount is not paid in full within 60 days of Invoice date.
TOTAL $24,950.00
Accepted By Accepted Date
13135 Doyle Path East
Rosemount, MN 55068
Phone: 651-480-1911 Fax: 651-480-1971
PRICING PROPOSAL
June 1, 2018
PROJECT: Water Valves & Hydrnt @ “Old Water Tower” – Lk Elmo, MN
QUOTE: Total Bid Total = $ 26,124.00
INCLUDES:
o 2 each 8” valves and 1 hydrant
See attached list of materials included
o Removal of Bituminous – 85 sy
o Patching of Bituminous – 85 sy (3” bit & 8” Cl V)
o Restoration of Turf w/ Lawn seed mix and erosion blanket
EXCLUDES:
Asbestos & Hazardous Material Removal, Rock Entrances, Bedding material for utilities, Electrical/
Gas/CCTV/Fiber Services or Rerouting, SAC & WAC Charges, Soil Correction, Shoring, Private Utilities Locates,
Relocation/Removal/Replacement of Existing Public Utilities, Concrete, Landscaping, Plantings, Landscaping
Relocations, Import or Export of Soils, Contaminated Soils, Surveying/Staking, Inspections, Insulation, Traffic
Control, Buried Debris & Rock Removal or Disposal, Dewatering, Fencing/Temporary Fence, Hauling during road
restrictions, Permits (City, State, NPDES, Etc.), Soil Testing, Bond (Add 1% for Bond), and Winter Conditions
Thank you for the opportunity to submit a proposal on this project. This proposal is based on an assumed payment term of
net 30 days and no retainage. This proposal is good for 10 days after its date. Please feel free to call with any questions.
Respectfully,
Brent M. Johnson
Sr. Project Manager / Estimator – Dahn Construction
Cell 651-302-4256
email: brent@dahnconstruction.com
FERGUSON WATERWORKS #2518
1694 91ST AVE NE
BLAINE, MN 55449-4311
Phone: 763-560-5200
Fax: 763-560-1799
Deliver To:
From:Gary Danielson
Comments:
14:27:22 MAY 31 2018
FERGUSON WATERWORKS #2516
Price Quotation
Phone: 763-560-5200
Fax: 763-560-1799
Bid No:B104199
Bid Date:05/31/18
Quoted By:GMD
Cust Phone:763-560-5200
Terms:NET 10TH PROX
Customer:BLAINE FORMAL QUOTE
1694 91ST AVE NE
BLAINE, MN 55449-4311
Ship To:BLAINE FORMAL QUOTE
1694 91ST AVE NE
BLAINE, MN 55449-4311
Cust PO#:LAKE ELMO, MN.Job Name:WATER TOWER
Page 1 of 2
Item Description Quantity Net Price UM Total
.
LAKE ELMO, MINNESOTA
WATER TOWER
==========================
.
WATERMAIN
==========================
.
MJELTLAXU 8X6 MJ C153 EPOX TEE 1 EA
SSLDEX8 8 DIP WDG REST GLND *ONELOK E-COAT 20 EA
MJGAX 8 MJ GSKT 2 EA
SSLDEX6 6 DIP WDG REST GLND *ONELOK E-COAT 1 EA
MJGAU 6 MJ GSKT 1 EA
CBTBNFN 3/4X3-1/2 CORE BLUE MJ T-BLT & NUT 18 EA
.
DI52SJPX 8 CL52 DI SJ PIPE 40 FT
NPWLL20BSL 20X440 8 MIL PERF BLAC POLYWRAP 40 FT
PSPWT210 2X100 10 MIL PIPE WRAP TAPE 1 EA
.
AFC2508MMLAOL 8 DI MJ RW OL GATE VLV L/A 2 EA
A20059 8 VLV BX ADPT #6 WATEROUS 2 EA
SVBGHD 3 PC STAR VLV BOX W/ BSE & LID 2 EA
SSLDEX8 8 DIP WDG REST GLND *ONELOK E-COAT 4 EA
MJGAX 8 MJ GSKT 4 EA
CBTBNFN 3/4X3-1/2 CORE BLUE MJ T-BLT & NUT 24 EA
.
DI52SJPU 6 CL52 DI SJ PIPE 40 FT
NPWLL20BSL 20X440 8 MIL PERF BLAC POLYWRAP 40 FT
SUBTOTAL
.
W7286A2ZS WB67 HYD 7532/4STRZ 8'6 OL 16 RED.1 EA
F804R 48 HYD MRKR RED.1 EA
SSLDEX6 6 DIP WDG REST GLND *ONELOK E-COAT 1 EA
MJGAU 6 MJ GSKT 1 EA
CBTBNFN 3/4X3-1/2 CORE BLUE MJ T-BLT & NUT 6 EA
CT2RFLPKG58 COBRA T2 TEST STN FLPKG 5/8 RED. *X 1 EA
CANO12 10 MAG DRV IN ANO ROD 12 GA *X 1 EA
Page 2 of 2
14:27:22 MAY 31 2018
FERGUSON WATERWORKS #2516
Price Quotation
Fax: 763-560-1799
Reference No:B104199
Item Description Quantity Net Price UM Total
SUBTOTAL
.
AFC2506MMLAOL 6 DI MJ RW OL GATE VLV L/A 1 EA
A20086 6 VLV BX ADPT #6 WATEROUS/MUELLER 1 EA
SVBGHD 3 PC STAR VLV BOX W/ BSE & LID 1 EA
SSLDEX6 6 DIP WDG REST GLND *ONELOK E-COAT 2 EA
MJGAU 6 MJ GSKT 2 EA
CBTBNFN 3/4X3-1/2 CORE BLUE MJ T-BLT & NUT 12 EA
.
.
.
Quoted prices are based upon receipt of th total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE
AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE
CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE WITH DBE/MBE/WBE/SMALL BUSINESS REQUIREMENTS.
ARE NOT FIRM UNLESS NOTED OTHERWISE.
http://wolseleyna.com/terms_conditionsSale.html.
LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection.
Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon
Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the
Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or
on the web at
Govt Buyers: All items are open market unless noted otherwise.