HomeMy WebLinkAbout#15 - Baseball Field Improvements - Demontreville ParkSTAFF REPORT
DATE: 8/8/2018
REGULAR
ITEM #: 15
MOTION
TO: City Council
FROM: Rob Weldon, Public Works Director
AGENDA ITEM: Baseball Field Improvements – Demontreville Park
REVIEWED BY: Ben Prchal, City Planner Director
Kristina Handt, City Administrator
BACKGROUND:
As part of the May 1, 2018 City Council meeting, Council authorized staff to solicit quotes for baseball
field improvements at Demontreville Park. The 2018 – 2022 Capital Improvement Plan for Demontreville
Park states that $75,000 is reserved to add a new field and to regrading/update the current baseball field
while also adding fencing/tipped backstop. Being that the Mahtomedi Baseball Association is the most
frequent user of the park staff had reached out to them for recommendations on dimensions for the new
field. After a few conversations they indicated that the park size is too restrictive to effectively put two
fields in the park. They further elaborated that if two fields were to be used for games or practice the
parking lot would quickly fill up.
ISSUE BEFORE THE COUNCIL:
Does City Council wish to except the lowest responsible quote and approve Demontreville Park Baseball
Field Improvements?
PROPOSAL:
If approved the following baseball field improvements will take place:
- 90’ sport lime field
- Base anchors at 60’, 65’, and 75’
- Backstop 20’ high w/6’ overhang
- 8’ infield fence extending 100’ from home plate
FISCAL IMPACT: In an effort to decrease the financial impact of this project staff and council have
contacted local organizations and field users to seek possible contributions. Also, staff reached out to the
Minnesota Twins Foundation to explore the possibility of a partnership and funding to carry out the
construction. To date, no additional sources for funding have materialized.
Funding for the above listed ball filed improvements will not exceed $70,000 and shall be paid by Park
Dedication Funds.
OPTIONS:
1) Approve and award field improvement quotes
2) Deny approval and awarding of field improvement quotes
3) Table approval and awarding of field improvement quotes
RECOMMENDATION:
“Motion to approve and award quote for Demontreville Park Baseball Field Improvements to Pember
Companies for an amount not to exceed $70,000”
ATTACHMENTS:
• Pember Companies Quote
• Rachel Contracting Quote
BID PRICING
June 22, 2018
Rob Weldon
City of Lake Elmo
3800 Laverne Ave N
Lake Elmo, MN, 55042
651-747-3941
rweldon@lakeelmo.com
PROJECT: Demontreville Park Field – Lake Elmo, MN
BID: Total $ 88,508.00
INCLUDES: Earthwork:
• Erosion control (600LF silt fence)
• Topsoil stripping & salvage for reuse
• Cut/Fill to balance site
• Import & place 5” aglime at field (400 TON Total)
• Respread topsoil
• Seed disturbed areas (5,600SY)
• 90lf backstop 20’ high with overhang
• 8’ infield fence extending 100’ from home plate each direction
• Finish grade site to within .10’
EXCLUDES: Tree Trimming/Removal, Concrete Maintenance Strip, Base/Base Anchors, Street/Sidewalk Removal or
Restoration other than Noted Above, Soil Corrections, Dewatering, Private Locates, Removal/Relocation or Temp
Hanging of Existing Public or Private Utilities, SWPPP or Monitoring, Seeding/Temp Seeding, Erosion Control
Blanketing, Import of Rock for Laydown or Access, Temporary Fence, Hauling Premium Costs during Road
Restrictions, Surveying & Layout, Testing, Inspections, Permits, Licenses or Fees other than Noted Above,
Traffic Control, Temporary Facilities, Bond (Add 1%) & Winter Conditions
Thank you for the opportunity to submit a proposal on this project. This quote is valid for 30 days after its
submission, based upon the date provided above with assumed payment terms of net 30 days. Please feel free to
call with any questions.
Nate Fischbach
Estimator/Project Manager
(763) 274-8866
nfischbach@rachelcontracting.com
0 40 80
Demontrevile Park