HomeMy WebLinkAbout8-8-18 packet items 13, 14, 15, 18, 19STAFF REPORT
DATE: August 8, 2018
REGULAR #13
TO: City Council
FROM: Sue Iverson – Finance Director
AGENDA ITEM: Presentation & Acceptance of the 2017 Comprehensive Annual Financial
Report (CAFR)
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND:
Annually, the City engages the services of an independent outside audit firm to audit and assist with the
preparation of the financial statements. The auditors are asked to assure that the financial statements are
free from material misstatement in accordance with U.S. Generally Accepted Accounting Principles
(GAAP). The firm also performs testing and makes inquiries to help ensure that proper internal controls
are in place. This is the fifth year that the City of Lake Elmo has presented the report in the Comprehensive
Annual Financial Report (CAFR) layout.
As such, the City has retained the services of Smith Schafer & Associates, Ltd., to perform the City of Lake
Elmo’s audit for 2017. The 2017 Comprehensive Annual Financial Report and Management Report will
be presented to the City Council by Mr. Jason Miller – Principal, from Smith Schafer and Associates, Ltd.
with the opportunity to ask questions of both Mr. Miller and City Staff.
An overview summary of the 2017 CAFR and results were presented to the Finance Committee on July 17,
2017. Copies of the report were provided to the Finance Committee and it was unanimously agreed to
recommend that the report be presented to the City Council.
ISSUE BEFORE THE CITY COUNCIL:
1) Does the City Council have any questions regarding the 2017 CAFR?
DISCUSSION:
Mr. Jason Miller – Principal, from Smith Schafer and Associates, Ltd., will present information regarding
the 2017 Audit, answer any questions the City Council may have, with staff also present to answer any
questions pertaining to the 2017 Audit and the 2017 CAFR.
The City received an Unmodified audit opinion, meaning the Financial Statements are fairly stated in all
material respects. No exceptions were noted during the audit for Minnesota Legal Compliance. The City’s
Net Position increased by $4,347,094 during 2017, this includes assets and infrastructure less outstanding
debt obligations. The governmental funds reported a combined ending fund balances of $8,259,817 which
is an increase of $36,063 from 2016. The unassigned general fund balance of $3,499,133 is 81% of 2017
expenditures.
FISCAL IMPACT:
Overall sound policies, fiscal management, effective operational, capital, and long range planning are all
integral parts of City business leading up to the audit and completion of the CAFR. As such, continued
investment in the aforementioned items will help position the City to continue to provide quality, efficient,
timely and cost effective services to the constituents of the community.
RECOMMENDATION:
1) No formal recommendation is required, but the City Council at its discretion may accept the results
of the 2017 Audit and 2017 CAFR.
ATTACHMENTS:
1) 2017 Comprehensive Annual Financial Report
STAFF REPORT
DATE: 8/8/2018
REGULAR
ITEM #: 14
MOTION
TO: City Council
FROM: Rob Weldon, Public Works Director
AGENDA ITEM: Well #2 Generator Purchase and Hydrant and Valve Installation at Tower #1
REVIEWED BY: Kristina Handt, City Administrator
BACKGROUND: Due to the presence of PFC’s in Lake Elmo Municipal Well #1 in exceedance of the
Department of Health’s minimum acceptable level it was decided to discontinue use of Well #1 to protect
the health of Lake Elmo water consumers. In doing so, the city is now relaying on two municipal wells to
supply water to its current and growing number of users. With only two wells in operation it is crucial
that reliable emergency power is available and onsite at both well locations to provide power in the event
of a service outage. Well #4 located near the intersection of Lake Elmo Ave and 50th St N has a
permanent emergency generator onsite powered by natural gas to operate the well during a power outage.
Well #2 located south of Hwy 36 and Manning Ave N does not have a permeant source of emergency
power and relies on a portable diesel powered generator that also serves to provide emergency power to
sewer lift stations during power outages.
Along with the shutdown of Well #1 came the discontinued use of Water Tower #1 do to inadequate and
old valve configuration of the existing water main system. In order to bring Tower #1 back on-line and
increase system storage capacity installation of a fire hydrant and gate valves need to be completed to
further isolate Well #1 and keep the tower in service.
ISSUE BEFORE COUNCIL: Does the City Council approve the purchase of a permanent emergency
generator for Well #2 and the installation of a hydrant and gate valves at Water Tower #1?
PROPOSAL DETAILS/ANALYSIS: With the addition of a permeant natural gas powered generator at
Well #2 water production and delivery will not be effected during times of power outages. Delivery of
water from the remaining two municipal wells is crucial with the discontinued use of Well #1 due to
elevated PFC levels. The current portable generator used at Well #2 is also used to provide back-up power
at sewage lift stations and does not comply with Department of Health and wellhead protection standards
due the diesel powered engine in such close proximity to the wellhead. The new proposed Well #2 generator
will be equipped with an automatic transfer switch that recognizes a power outage and immediately calls
for the generator to run. With the current portable generator being used at Well #2 Public Works staff needs
to respond and physically hook-up and start the generator in order to provide power for the well to operate.
In addition to adding generator at Well #2, it has been found that without Well #1 in operation Water Tower
#1 cannot be used due to existing water main valve configuration of the Old Village water system. By
adding two gate valves and a hydrant in the area of Tower #1 flexibility will be gained to completely isolate
Well #1 from the water distribution system while allowing Tower #1 to again be used for water storage in
the Old Village area of the city.
City Council Meeting
August 8, 2018 Regular Agenda item #13
Page 2
The topics described above have been discussed at length by city staff and representatives of Minnesota
Department of Natural Resources, Minnesota Pollution Control Agency and Minnesota Department of
Health. Through these meetings staff has discussed the urgency of these needed additions in order to offer
an uninterrupted water supply to consumers. Support has been gained from each of these agencies to move
forward with these additions and reimbursement of associated costs.
FISCAL IMPACT: Initial cost for both projects will be the responsibility of the city with reimbursement
coming from the Minnesota Pollution Control Agency upon project completion. Initial cost will be covered
by the Water Fund with the financial impact as follows:
• Generator $41,259
• Valves and Hydrant $24,950
OPTIONS:
• Approve purchase of generator and installation of valves and hydrant
• Deny purchase of generator and installation of valves and hydrant
• Amend and approve purchase generator and installation of valves and hydrant
RECOMMENDATION:
“ Motion to approve the purchase of generator through Midwest Electric and Generator and installation
of hydrant and gate valves by Capra’s Utilities for an amount not to exceed $68,000 with full
reimbursement provided by Minnesota Pollution Control Agency.”
ATTACHMENTS:
• Generator quotes
• Hydrant and Valve Installation quotes
City Council Meeting
August 8, 2018 Regular Agenda item #13
Page 3
ESTIMATE
Services am ount
Midwest Generator Sales - Midwest Generator Sales $41,259.00
Gener ator Installation Pr oject
1-80kW Generac Industrial Power System s Generator
277/480V - 3 Phase
8.0L Natural Gas
1800 RPM
1-200A SER automatic transfer switch, with installation
2 year warranty
Installation of generator system:
Gener ator to be installed within 15' of existing electr ical m eter socket location at well house
Install NG system for generator system, including gas m eter upgrade
1-Crane work for setting of generator
1-Install concrete pad for generator system
1-Set generator pad on site
1-Provide generator battery
1-Provide cold weather kit, coolant circulator , battery heater, and thermostat
1-Electrical permit
1-Electrical review
1-M echanical review
1-Complete electr ical work, branch circuits and gener ator feeders
Midwest Electric and Generator, Inc
City Of Lake Elm o
3445 Ideal Ave N
Lake Elm o, MN 55042
(651) 747-3941
r weldon@lakeelmo.org
C ONTACT US
P.O. Box 293
Roger s, M N 55374
(612) 284-1550
john@midwestgenerators.com
ESTIMATE
SCH ED U LED DATE
#188692
Thu May 3, 2018
10:00am
TOTAL
Generac Industrial Generator System
Midw est Electric and Generator, Inc www.Mid westGene rators.com 1 of 4
1-Re-configur e of electr ical work for em ergency generator source
1-Install new piping from NG m eter to generator location, including upgraded r egulator s
1-Factory required testing, generator r egistration, dealer check out, and custom er training
Services am ount
Midwest Generator Sales - Midwest Generator Sales $44,680.00
Gener ator Installation Pr oject
1-80kW Kohler Power Systems Generator
277/480V - 3 Phase
8.0L Natural Gas
1800 RPM
1-200A SER automatic transfer switch, with installation
2 year warranty
Installation of generator system:
Gener ator to be installed within 15' of existing electr ical m eter socket location at well house
Install NG system for generator system, including gas m eter upgrade
1-Crane work for setting of generator
1-Install concrete pad for generator system
1-Set generator pad on site
1-Provide generator battery
1-Provide cold weather kit, coolant circulator , battery heater, and thermostat
1-Electrical permit
1-Electrical review
1-M echanical review
1-Complete electr ical work, branch circuits and gener ator feeders
1-Re-configur e of electr ical work for em ergency generator source
1-Install new piping from NG m eter to generator location, including upgraded r egulator s
1-Factory required testing, generator r egistration, dealer check out, and custom er training
Notes:
Offloading and rigging by Midwest
Installation Included
Start-up and T esting Service is included
Load Bank testing is not included
Permits are included
T otal $41,259.00
Kohler Industrial Generator System
Midw est Electric and Generator, Inc www.Mid westGene rators.com 2 of 4
Midwest does not pr ovide structural engineering, roof consulting, or architectur al services, and this
proposal and Contract shall not be construed as contr acting to provide any such pr ofessional
services. Contr actor assumes no responsibility for design, structural adequacy, or com pliance of
the structur e with building codes. If design services are requir ed, Midwest shall not be responsible
for the r esults of such ser vices, whether or not such services are provided in relation to this. If
structural engineering is required, fees to be paid by others, and are additional to this proposal
PAYMENT :
$28,000.00 DUE AT ORDERING
REM AINDER DUE BEF ORE ST ART UP OF GENERAT OR
: No r etainage without written pr e-accepted agreement
: Startup will not be completed without 100% payment
: A 3% surcharge will be added to all credit card payments
PRICES : Valid for 30 days from date of this proposal
T AXES : Sales T axes are NOT included, and will
be billed without a tax-exem pt certificate
F .O.B.Shipping : Owner ship of goods passes to buyer at
the time the goods cr oss the shipping point. Pre-paid freight
to jobsite is included.
CANCELLAT ION : Shall be subject to applicable fees but not
less than 50% of the purchase price.
DELIVERY : Expected to be 4-8 Weeks after receipt of order and
appr oved submittals. F actory will confirm delivery at the tim e of order.
Storage fees of 4% per month will be assessed to the buyer star ting
10 days after the scheduled ship date.
INDEM NIF ICAT ION : Signee is obligated for any and all costs of
collection, and associated fees
PROPRIET ARY : T his Quote/Bill of Material is proprietary to Midwest Electr ic and Generator
Reproduction or shar ing of this Quote/Bill of Mater ial is strictly prohibited.
T otal $44,680.00
T hank you again for the oppor tunity to provide you with a proposal for your pr oject. Please do not hesitate to reach
out to us with questions or to book services.
We work hard to offer you Best-In-Class for your pr oject, and can also offer som e attractive financing options, such
as 6 month to 36 month interest free terms depending on your pr oject. Our technicians are com petent, licensed, and
highly skilled in their profession, and will leave you confident in your decision.
Midwest Electric and Generator is the only Power Pro Prem ier dealer in the 5 state area, a designation m eaning we
meet the m ost stringent set of requirem ents ensur ing custom ers receive an outstanding sales and service
exper ience when purchasing. We em ploy expert staff, including electricians, plumbers, mechanics, and pr oject
managers, consistently receiving high reviews from our customer base.
Midw est Electric and Generator, Inc www.Mid westGene rators.com 3 of 4
T hank you again for the oppor tunity to earn your business.
Midw est Electric and Generator, Inc www.Mid westGene rators.com 4 of 4
Pioneer Critical Power • 9210 Wyoming Ave N• Minneapolis, MN 55445• Phone (952) 314-7290
May 11, 2018 Quote Number: 31288
TO:
Rob Weldon
Lake Elmo Phone: 651-747-3941
3445 Ideal Ave. N Fax:
Lake Elmo, MN 55042 Email: rweldon@lakeelmo.org
GENERATOR PROPOSAL (Project: Lake Elmo Well)
I appreciate the opportunity to provide the following quotation for your consideration.
Equipment
TAYLOR Model TG150: Engine Driven Generator Set
Rated: 150 Kw on Natural Gas, EPA Stationary Standby, 277/480 Volt, 3 Phase, 60 Hz
Unit Features:
► PSI Engine
• Model - 8.8L TCAC NG or LP
• Heavy Duty Air Cleaner w/Service Indicator
• 50 C Ambient Radiator
• Electronic Isochronous Governor with 0.5% Frequency Regulation
► Stamford Alternator
• Model - UCI274G311
• Brushless Rotating Field Generator with Class H Insulation
• 1.0% AVR, PMG
• Tropical Coating
► Circuit Breaker
• 225 Amp, T3 Frame, 100% Rated, Thermal Magnetic Trip, Main Line Circuit Breaker
► TAYLOR DGC2020 Control Panel
Taylor Power Systems DGC-2020 digital genset controller provides integrated engine-
genset control, protection, and metering in a single package. Microprocessor based
technology allows for exact measurement, setpoint adjustment, and timing functions.
Front panel controls and indicators enable quick and simple DGC-2020 operation. A wide
temperature-range liquid crystal display (LCD) with backlighting can be viewed under a
wide range of ambient light and temperature conditions. Taylor Power Systems also
supplies a manual key override by-pass switch that allows you to start the generator
manually in the event of control systems failure.
Pioneer Critical Power • 9210 Wyoming Ave N• Minneapolis, MN 55445• Phone (952) 314-7290
Page-2
► Heavy Duty Integral Vibration Isolators between Engine/Alternator and Base
► 1 1/4" NPT Inlet Connection
► Oil Drain Kit (Oil Drain Piped to Edge of Skid w/Valve)
► Coolant Drain Kit
► Lube Oil & Antifreeze (Initial Fill)
► Battery Rack & Cables
► Wide Skid Base
► Flex Exhaust
► 120V, 1500W Block Heater
► Battery Charger: Marinco (6Amp/12Volt)
► 12V Lead Acid Battery, 950CCA
► Sound Attenuated Weather Galvanneal Enclosure w/Internal Critical Silencer. 1" UL-94
Sound Attenuating Foam
• Heavy Duty 14 Ga. Galvanneal Steel
• Peaked Roof
• Bolted Construction
• Lockable Doors
• Stainless Steel Hardware
• Powder Coat Finish
Misc:
► One Hour Factory Load Bank Test
► Standard 2 Year Standby Limited Warranty
► (1) Electronic O&M Manual
► Certified to UL2200
► Freight
► Start Up
► Regulator, Gas
ASCO Series 300 Automatic Transfer Switch(es):
► Service Entrance Rated Open Transition, 225 Amp, 4 Pole, Solid Neutral, NEMA 1, with
Programmable Exerciser
Pioneer Critical Power • 9210 Wyoming Ave N• Minneapolis, MN 55445• Phone (952) 314-7290
Page-3
Installation:
Scope of Work:
Install a 150kw Taylor generator set provided by others
a. provide and install a 1 0" thick reinforced concrete pad
b. receive generator at riggers yard and have unit delivered to site and set
c. Install natural gas line to unit and connect. Regulator (fbo)
d. remove existing manual transfer switch and install new 225 amp automatic
transfer switch (fbo)
e. Install engine block heater circuit and circuit for enclosure light and gfci
receptacle
f. Install a 225 amp feeder from generator to auto transfer switch
g. reconnect to existing motor control center
h. startup assistance
Exclusions and Assumptions:
1. All work to be accomplished at regular working hours.
2. We would expect an 8 hour outage to install the auto transfer switch and
reconnect power to the well.
3. We have not included any landscape restoration at this time, grade will be
brought back for top soil and seed or sod.
Net Unit Price..................................................$ 6,1760.00
ADDER
Alternate Add Price $7,284.00
Install new manual transfer switch (fbo) for connection to existing roll up generator.
+$895.00 Upgrade to 5 year warranty
+$1,829.00 for Generator monitoring installation and 12 month monitoring.
Note
Old Transfer switch cannot be used for new application due to design of MTS. A Separate Transfer switch will be
required for this An ASCO 3 NTS would be used.
Pioneer Critical Power • 9210 Wyoming Ave N• Minneapolis, MN 55445• Phone (952) 314-7290
Page-4
Terms & Conditions
PRICES Quoted prices valid for 30 days.
DELIVERY Lead time for equipment made to specification varies and will be
Confirmed when buyer’s order is placed with the manufacturer.
INCLUSIONS Start-up and Testing is included unless otherwise indicated.
(To be completed in single trip unless previously stated)
EXCLUSIONS Sales Tax – Applicable sales taxes are NOT included in our quotation and will be billed
without a valid tax exempt certificate on file on the invoice date.
Offloading & Rigging is NOT included in our quotation.
Installation is NOT included in our quotation.
Permits are NOT included in our quotation.
Fuel Fill is NOT included in our quotation.
Load Bank Testing is NOT included in our quotation unless specifically indicated.
Freight – quoted prices exclude freight jobsite unless noted.
CANCELLATION Orders for equipment made to specifications are NOT alterable or cancelable once
placed with the manufacturer. Stocked goods accepted for return will be subject to a
20% restocking fee.
PROPRIETY Seller’s quotation is proprietary in its entirety and may not be shared with anyone
outside of the firm to whom it is provided without Pioneer Critical Power’s express
permission.
BILLING Fulfillment Billing – Title for equipment made to specifications passes to buyer when
shipped from the manufacturer at which point buyer will be billed for 90% if start-up is
included in the purchase contract, or 100% if start-up is to be provided by others. Start-
up will not be scheduled before receipt of payment in full of the Fulfillment Billing.
Final Billing – If start-up is included in the purchase contract, any remainder will be
billed once start-up has been successfully completed.
Change Orders – Any changes or additions to the purchase contract must be agreed to
in writing by buyer and seller and will be billed as products are provided or services
rendered.
PAYMENT Upon approved credit, Invoices are due the earlier of Net 30 Days from invoice date or
when scheduling of start-up is requested. Please remit payment to Titan Energy
Systems Inc. dba Pioneer Critical Power, P.O. Box 71490, Chicago, IL 60694-1490. Major
credit cards accepted with a 3% service charge.
COLLECTION Buyer agrees to indemnify seller against any and all costs of collection, including
reasonable attorney’s fees.
Pioneer Critical Power • 9210 Wyoming Ave N• Minneapolis, MN 55445• Phone (952) 314-7290
Page-5
Sincerely,
Eddie Zachary
Pioneer Critical Power
Acceptance of Quote
Prior to ordering equipment or services, please sign and return as a confirmation of the above
terms and conditions.
Proposal accepted by:___________________________Date:______________
Company Name:_______________________
Purchase Order #______________________
Release Equipment for Production: Yes or No, Hold for Approval
Engineering Submittal's: PDF or Hard Copies _________
Date equipment is needed onsite: _________
Is ATS wanted early: Yes or No
Quote Number: 31288
TG150
With Installation
Capra's Utilities Inc.
2340 Leibel Street
White Bear Lake, MN 55110
(651)762-2500
mike@capras.com
www.capras.com
PROPOSAL
ADDRESS
Lake Elmo
3803 Laverne Ave
Lake Elmo, MN 55042
PROPOSAL #5474
DATE 04/25/2018
EXPIRATION DATE 10/15/2018
DESCRIPTION AMOUNT
Services
We will provide and install 2 new 8" gate valves on the main line that exits the tower at 3303
Langley Ct.
24,950.00
We will provide and install a 8x8x6 tee for a new fire hydrant.
We will provide and install a new hydrant and gate valve for the hydrant. The hydrant will be
located on the opposite side of the road from the water tower.
We will cut and patch the road as needed.
We will back fill and level our excavation upon completion.
We will provide and install pulverized black dirt, seed and straw upon completion.
1 1/2% per month charge on accounts over 30 days. All
agreements contingent upon strike, accident or delays beyond
our control. Any frost, ground water or rock excavation will be an
extra charge. All private underground utilities are the
responsibility of the Owner.
Per Minnesota Statute 514.011: A lien will be filed if contract
amount is not paid in full within 60 days of Invoice date.
TOTAL $24,950.00
Accepted By Accepted Date
13135 Doyle Path East
Rosemount, MN 55068
Phone: 651-480-1911 Fax: 651-480-1971
PRICING PROPOSAL
June 1, 2018
PROJECT: Water Valves & Hydrnt @ “Old Water Tower” – Lk Elmo, MN
QUOTE: Total Bid Total = $ 26,124.00
INCLUDES:
o 2 each 8” valves and 1 hydrant
See attached list of materials included
o Removal of Bituminous – 85 sy
o Patching of Bituminous – 85 sy (3” bit & 8” Cl V)
o Restoration of Turf w/ Lawn seed mix and erosion blanket
EXCLUDES:
Asbestos & Hazardous Material Removal, Rock Entrances, Bedding material for utilities, Electrical/
Gas/CCTV/Fiber Services or Rerouting, SAC & WAC Charges, Soil Correction, Shoring, Private Utilities Locates,
Relocation/Removal/Replacement of Existing Public Utilities, Concrete, Landscaping, Plantings, Landscaping
Relocations, Import or Export of Soils, Contaminated Soils, Surveying/Staking, Inspections, Insulation, Traffic
Control, Buried Debris & Rock Removal or Disposal, Dewatering, Fencing/Temporary Fence, Hauling during road
restrictions, Permits (City, State, NPDES, Etc.), Soil Testing, Bond (Add 1% for Bond), and Winter Conditions
Thank you for the opportunity to submit a proposal on this project. This proposal is based on an assumed payment term of
net 30 days and no retainage. This proposal is good for 10 days after its date. Please feel free to call with any questions.
Respectfully,
Brent M. Johnson
Sr. Project Manager / Estimator – Dahn Construction
Cell 651-302-4256
email: brent@dahnconstruction.com
FERGUSON WATERWORKS #2518
1694 91ST AVE NE
BLAINE, MN 55449-4311
Phone: 763-560-5200
Fax: 763-560-1799
Deliver To:
From:Gary Danielson
Comments:
14:27:22 MAY 31 2018
FERGUSON WATERWORKS #2516
Price Quotation
Phone: 763-560-5200
Fax: 763-560-1799
Bid No:B104199
Bid Date:05/31/18
Quoted By:GMD
Cust Phone:763-560-5200
Terms:NET 10TH PROX
Customer:BLAINE FORMAL QUOTE
1694 91ST AVE NE
BLAINE, MN 55449-4311
Ship To:BLAINE FORMAL QUOTE
1694 91ST AVE NE
BLAINE, MN 55449-4311
Cust PO#:LAKE ELMO, MN.Job Name:WATER TOWER
Page 1 of 2
Item Description Quantity Net Price UM Total
.
LAKE ELMO, MINNESOTA
WATER TOWER
==========================
.
WATERMAIN
==========================
.
MJELTLAXU 8X6 MJ C153 EPOX TEE 1 EA
SSLDEX8 8 DIP WDG REST GLND *ONELOK E-COAT 20 EA
MJGAX 8 MJ GSKT 2 EA
SSLDEX6 6 DIP WDG REST GLND *ONELOK E-COAT 1 EA
MJGAU 6 MJ GSKT 1 EA
CBTBNFN 3/4X3-1/2 CORE BLUE MJ T-BLT & NUT 18 EA
.
DI52SJPX 8 CL52 DI SJ PIPE 40 FT
NPWLL20BSL 20X440 8 MIL PERF BLAC POLYWRAP 40 FT
PSPWT210 2X100 10 MIL PIPE WRAP TAPE 1 EA
.
AFC2508MMLAOL 8 DI MJ RW OL GATE VLV L/A 2 EA
A20059 8 VLV BX ADPT #6 WATEROUS 2 EA
SVBGHD 3 PC STAR VLV BOX W/ BSE & LID 2 EA
SSLDEX8 8 DIP WDG REST GLND *ONELOK E-COAT 4 EA
MJGAX 8 MJ GSKT 4 EA
CBTBNFN 3/4X3-1/2 CORE BLUE MJ T-BLT & NUT 24 EA
.
DI52SJPU 6 CL52 DI SJ PIPE 40 FT
NPWLL20BSL 20X440 8 MIL PERF BLAC POLYWRAP 40 FT
SUBTOTAL
.
W7286A2ZS WB67 HYD 7532/4STRZ 8'6 OL 16 RED.1 EA
F804R 48 HYD MRKR RED.1 EA
SSLDEX6 6 DIP WDG REST GLND *ONELOK E-COAT 1 EA
MJGAU 6 MJ GSKT 1 EA
CBTBNFN 3/4X3-1/2 CORE BLUE MJ T-BLT & NUT 6 EA
CT2RFLPKG58 COBRA T2 TEST STN FLPKG 5/8 RED. *X 1 EA
CANO12 10 MAG DRV IN ANO ROD 12 GA *X 1 EA
Page 2 of 2
14:27:22 MAY 31 2018
FERGUSON WATERWORKS #2516
Price Quotation
Fax: 763-560-1799
Reference No:B104199
Item Description Quantity Net Price UM Total
SUBTOTAL
.
AFC2506MMLAOL 6 DI MJ RW OL GATE VLV L/A 1 EA
A20086 6 VLV BX ADPT #6 WATEROUS/MUELLER 1 EA
SVBGHD 3 PC STAR VLV BOX W/ BSE & LID 1 EA
SSLDEX6 6 DIP WDG REST GLND *ONELOK E-COAT 2 EA
MJGAU 6 MJ GSKT 2 EA
CBTBNFN 3/4X3-1/2 CORE BLUE MJ T-BLT & NUT 12 EA
.
.
.
Quoted prices are based upon receipt of th total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE
AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE
CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE WITH DBE/MBE/WBE/SMALL BUSINESS REQUIREMENTS.
ARE NOT FIRM UNLESS NOTED OTHERWISE.
http://wolseleyna.com/terms_conditionsSale.html.
LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection.
Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon
Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the
Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or
on the web at
Govt Buyers: All items are open market unless noted otherwise.
STAFF REPORT
DATE: 8/8/2018
REGULAR
ITEM #: 15
MOTION
TO: City Council
FROM: Rob Weldon, Public Works Director
AGENDA ITEM: Baseball Field Improvements – Demontreville Park
REVIEWED BY: Ben Prchal, City Planner Director
Kristina Handt, City Administrator
BACKGROUND:
As part of the May 1, 2018 City Council meeting, Council authorized staff to solicit quotes for baseball
field improvements at Demontreville Park. The 2018 – 2022 Capital Improvement Plan for Demontreville
Park states that $75,000 is reserved to add a new field and to regrading/update the current baseball field
while also adding fencing/tipped backstop. Being that the Mahtomedi Baseball Association is the most
frequent user of the park staff had reached out to them for recommendations on dimensions for the new
field. After a few conversations they indicated that the park size is too restrictive to effectively put two
fields in the park. They further elaborated that if two fields were to be used for games or practice the
parking lot would quickly fill up.
ISSUE BEFORE THE COUNCIL:
Does City Council wish to except the lowest responsible quote and approve Demontreville Park Baseball
Field Improvements?
PROPOSAL:
If approved the following baseball field improvements will take place:
- 90’ sport lime field
- Base anchors at 60’, 65’, and 75’
- Backstop 20’ high w/6’ overhang
- 8’ infield fence extending 100’ from home plate
FISCAL IMPACT: In an effort to decrease the financial impact of this project staff and council have
contacted local organizations and field users to seek possible contributions. Also, staff reached out to the
Minnesota Twins Foundation to explore the possibility of a partnership and funding to carry out the
construction. To date, no additional sources for funding have materialized.
Funding for the above listed ball filed improvements will not exceed $70,000 and shall be paid by Park
Dedication Funds.
OPTIONS:
1) Approve and award field improvement quotes
2) Deny approval and awarding of field improvement quotes
3) Table approval and awarding of field improvement quotes
RECOMMENDATION:
“Motion to approve and award quote for Demontreville Park Baseball Field Improvements to Pember
Companies for an amount not to exceed $70,000”
ATTACHMENTS:
• Pember Companies Quote
• Rachel Contracting Quote
BID PRICING
June 22, 2018
Rob Weldon
City of Lake Elmo
3800 Laverne Ave N
Lake Elmo, MN, 55042
651-747-3941
rweldon@lakeelmo.com
PROJECT: Demontreville Park Field – Lake Elmo, MN
BID: Total $ 88,508.00
INCLUDES: Earthwork:
• Erosion control (600LF silt fence)
• Topsoil stripping & salvage for reuse
• Cut/Fill to balance site
• Import & place 5” aglime at field (400 TON Total)
• Respread topsoil
• Seed disturbed areas (5,600SY)
• 90lf backstop 20’ high with overhang
• 8’ infield fence extending 100’ from home plate each direction
• Finish grade site to within .10’
EXCLUDES: Tree Trimming/Removal, Concrete Maintenance Strip, Base/Base Anchors, Street/Sidewalk Removal or
Restoration other than Noted Above, Soil Corrections, Dewatering, Private Locates, Removal/Relocation or Temp
Hanging of Existing Public or Private Utilities, SWPPP or Monitoring, Seeding/Temp Seeding, Erosion Control
Blanketing, Import of Rock for Laydown or Access, Temporary Fence, Hauling Premium Costs during Road
Restrictions, Surveying & Layout, Testing, Inspections, Permits, Licenses or Fees other than Noted Above,
Traffic Control, Temporary Facilities, Bond (Add 1%) & Winter Conditions
Thank you for the opportunity to submit a proposal on this project. This quote is valid for 30 days after its
submission, based upon the date provided above with assumed payment terms of net 30 days. Please feel free to
call with any questions.
Nate Fischbach
Estimator/Project Manager
(763) 274-8866
nfischbach@rachelcontracting.com
0 40 80
Demontrevile Park
1
STAFF REPORT
DATE: August 8, 2018
REGULAR
ITEM #: 18
MOTION
TO: City Council
FROM: Ben Prchal, City Planner
AGENDA ITEM: Home Occupation Ordinance
REVIEWED BY: Emily Becker, Planning Director
BACKGROUND:
A home occupation ordinance was placed on the Planning Commission’s Work Plan for 2018.
Standards for a home occupation are only provided through the definition of “Home
Occupation,” and the Planning Commission had expressed there should be actual standards
provided in the zoning code. Below is Lake Elmo’s Definition for a Home Occupation, as well
as the language for home occupations signage which is also relevant.
HOME OCCUPATION. Any gainful occupation or profession engaged in by the occupant,
only, of a dwelling when carried on within a dwelling unit or in an accessory building, provided
that no signs other than those normally utilized in a residential district are present, that no stock
in trade over 1,000 cubic feet is stored on the premises, that no over-the-counter retail sales are
involved unless ancillary to the permitted business, and that entrance to the home occupation is
or can be gained from within the structure. Uses include professional office, hair salons serving
no more than 2 customers at a time, or teaching limited to no more than 3 students at any time,
and other uses which do not create a nuisance as outlined in Chapter 96 of this Code. A HOME
OCCUPATION shall not be interpreted to include tourist homes, restaurants, disorderly house as
defined by M.S. § 609.33, Sudb. 1, as it may be amended from time to time, or similar uses.
No HOME OCCUPATION shall be permitted that creates the need for more than 3 parking
spaces at any given time in addition to the parking spaces required by the occupants. HOME
OCCUPATIONS shall not be carried on except between the hours of 7:00 a.m. and 10:00 p.m.
Home Occupation Signs. Signs identifying only the name and occupation of the resident. Home
occupation signs shall be non-illuminated, flush-mounted to a wall of the residence, and shall not
exceed two (2) square feet in area.
ISSUE BEFORE COUNCIL:
Should Council adopt an ordinance adding standards for a home occupation ordinance?
PROPOSAL DETAILS/ANALYSIS:
The following explains important sections of the proposed ordinance:
2
Exterior Storage - It was common between communities not to allow outside storage associated with
the home occupation. The drafted language does not allow for exterior storage.
Little Canada - There shall be no external storage of equipment
Stillwater - No outside storage or display of products, equipment or merchandise is permitted
St. Paul - There shall be no exterior storage of equipment, supplies or commercial vehicles
associated with the home occupation, nor parking of more than one (1) business car, pickup truck
or small van, nor any additional vehicles except those for permitted employees identified under
paragraph (d).
Mounds View – Does not allow exterior storage
Internal Space/Storage Requirements – Many communities attempt to limit the amount of space
which a home business may occupy. Currently Lake Elmo limits stock in trade to 1,000 cu.ft. This helps
to ensure that the principal residential use is maintained. Drafted language does not allow for stock in
trade storage over 1,000 cubic feet (this was part of the existing home occupation definition) or interior
alterations which would eliminate all the sleeping areas, bathrooms, or the kitchen(s).
Ham Lake - All activates must be contained indoors and cannot occupy a significant portion of
the dwelling. It must be incidental to the premises.
Stillwater - Not more than 20 percent of the total gross floor area of the dwelling unit may be
used for the home occupation or 400 square feet, whichever is less;
Traffic and Nuisance – The traffic amount would be limited not to exceed three parked cars in
association with the business. All parking for the business must be off-street. Standards also state that
the use may not create a nuisance as defined by the nuisance chapter. No more than three parking spaces
shall be allowed for the business. There shall be no demand for on-street parking.
Ham Lake - No on-street parking shall be generated and traffic cannot exceed what is normally generated
Stillwater - Off-street parking must be provided for any customers
Location of Home Business – Some communities limit the operation to just the principal structure.
Staff does not see an immediate issue with allowing business to be conducted out of a garage or accessory
building.
Employees – It was common to see a limit on the number of employees who were not permanent
occupants of the residence affiliated with the home occupation. Staff has included this into Lake Elmo’s
code. No more than one non-resident shall be allowed as an employee.
Ham Lake - No more than one employee who does not live on the premises can be employed
Orono – Only one employee or associate is allowed and cannot be there for more than 40 hours a
week.
3
Signage – The City sign code allows for a two square foot wall sign for the business. There are some
communities that limit the size of the sign, typically from one square foot to two square feet. There are
others that do not allow signs associated with the business at all, such as Little Canada, Stillwater
(depending on district). There is no proposed change from the current code for signage. Section 154.212
(G)(1) and K (10).
St. Paul - A home occupation may have an identification sign no larger than two (2) square feet
in area, which shall not be located in a required yard.
Stillwater - No signs are permitted depending on district and 2 sqft. where allowed.
Hours of Operation – Many of the communities had set times in which the operator could perform
activities associated with the home occupation. The Lake Elmo definition had set the time from 7:00 Am
– 10:00 Pm. Staff is not suggesting a change to this section, as it is comparable to other communities.
Little Canada – no work from 10pm to 7 am - 15 hours
Stillwater - limits time from 7am to 8pm – 13 hours
St. Paul – There was no limit found
Orono - … accessible to the public shall be limited to the hours between 8:00 a.m. and 7:00 p.m.-
11 hours
FISCAL IMPACT:
Staff does not foresee a fiscal impact.
COMMENTS AND RECOMMENDATION
Staff Comments: Staff feels that the proposed language helps establish clarity for residents as to what is
expected for individuals who wish to establish a home based business. The ordinance is an improvement
and staff is recommending approval of the provided language.
Planning Commission: The planning commission recommended approval with amendments. Outlined
below is the language that has been removed:
Certificate of Zoning Compliance – The commission did not feel this was necessary for residents
to obtain. Many communities do require some sort of permitting scheme. However, staff does not
necessarily feel the certificate provides much value for regulation. The code should be able to stand on its
own and instead if there is an issue the nuisance section of the code will be applied. This is supported by
staff.
Home occupations shall not be... – Medical or dental clinics, contracting, and excavating, welding
or machine shops, and tow truck services were all removed. It was brought to light in the meeting that there
is a population of residents who have home businesses that could easily fall into either of these categories.
It was stated that the language was too general (contracting) or too specific (machine shops, which isn’t
much different from a woodworker). Staff is in support of the changes, so long as the businesses do not
cause a nuisance as defined by the code there does not seem to be a reason to specifically prohibit them.
Exterior storage – The code read “…or display of products, equipment or merchandise is
permitted.” The commission decided to remove equipment from this section.
4
“Motion to adopt Ordinance 08-219 which establishes regulatory language for Home Occupations.”
And
“Motion to adopt Resolution 2018-091 authorizing summary publication of Ordinance 08-219.”
ATTACHMENTS
• Ord. 08-219 Home Occupation Ordinance.
• Resolution 2018-091 summary publication of Ord. 08-
1
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-219
AN ORDINANCE AMENDING THE LAKE ELMO CITY ZONING CODE OF
ORDINANCES BY ADDING ADDITIONAL STANDARDS AND LANGUAGE FOR
HOME OCCUPATIONS.
SECTION 1. The City Council of the City of Lake Elmo hereby amends Title I: General
Provisions; Chapter 11: Definitions 11.01 by amending the definition of Home Occupation:
HOME OCCUPATION. Any gainful occupation or profession engaged in by the occupant(s),
only, and up to one non-occupant employee of a dwelling when carried on within a dwelling unit
or in an accessory building, provided that no signs other than those normally utilized in a
residential districtallowed by the City’s sign regulations regarding home occupations are
present., that no stock in trade over 1,000 cubic feet is stored on the premises, that no over-the-
counter retail sales are involved unless ancillary to the permitted business, and that entrance to
the home occupation is or can be gained from within the structure. Uses include professional
office, hair salons serving no more than 2 customers at a time, or teaching limited to no more
than 3 students at any time, and other uses which do not create a nuisance as outlined
in Chapter 96 of this Code. A HOME OCCUPATION shall not be interpreted to include tourist
homes, restaurants, disorderly house as defined by M.S. § 609.33, Sudb. 1, as it may be amended
from time to time, or similar uses. No HOME OCCUPATION shall be permitted that creates the
need for more than 3 parking spaces at any given time in addition to the parking spaces required
by the occupants. HOME OCCUPATIONS shall not be carried on except between the hours of
7:00 a.m. and 10:00 p.m.
SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV: Land
Usage; Chapter 154: Zoning Code; Article II; Section 154.012; Subd. (B) (13) Home
Occupations by amending the language as follows:
Home Occupations. Any gainful occupation or profession engaged in by the occupant(s),
only,and up to one non-occupant employee of a dwelling when carried on within a dwelling unit
or in an accessory building, provided that no signs other than those normally utilized in a
residential district are allowed by the City’s sign regulations regarding home occupations are
present., that no stock in trade over 1000 cubic feet is stored on the premises, that no over-the-
counter retail sales are involved unless ancillary to the permitted business, and that entrance to
the home occupation is or can be gained from within the structure. Uses include professional
office, hair salons serving no more than 2 customers at a time, or teaching limited to no more
than 3 students at any time, and other uses which do not create a nuisance as outlined in
Chapter 96 of this code. A home occupation shall not be interpreted to include tourist homes,
restaurants, disorderly house as defined by M.S. §609.33, Subd. 1, as it may be amended from
time to time, or similar uses. No home occupation shall be permitted that creates the need for
more than 3 parking spaces at any given time in addition to the parking spaces at any given time
in addition to the parking spaces required by the occupants. Home occupations shall not be
carried on except between the hours of 7:00 a.m. and 10:00 p.m.
2
SECTION 3. The City Council of the City of Lake Elmo hereby amends Title XV: Land
Usage; Chapter 154: Zoning Code; Article VII; to amend Section 154.310 Standards for
Accessory Uses by adding the following:
E. Home Occupations shall be considered a permitted accessory use. The purpose of home
occupation standards are to ensure that the activities are clearly secondary to the intended use
of the dwelling and to ensure that the business is compatatble with surrounding residential uses.
All home occupations must comply with the criteria set forth below.
1. Home Occupations.
a. A home occupation may include but is not limted to
1. Home office.
2. Hair salons not serving more than two customers at a time.
3. Teaching, though limited to no more than three students at any
time
4. Uses which do not alter the character of the locality, do not create
a nuisance as outlined in Chapter 96 of the City Code, and are
legally allowed by local, state, and federal law.
b. Home occupations shall not be interpreted to include
1. Tourist homes.
2. Restaurants.
3. Disorderly house as defined by M.S. 609.33, subd. 1, as it may be
amended from time to time, or similar uses.
4. Sale or use of hazardous materials.
5. Adult establishments as defined in Chapter 113.
6. Any overnight activities shall not be permitted.
2. Operation Requirements
a. The home occupation shall be clearly incidental and subordinate to the
residential use of the premises, and shall result in no incompatibility or
disturbance to the surrounding area.
b. Activities associated with the permitted home occupation may only be
conducted between the hours of 7:00 a.m. and 10:00 p.m..
c. No over the counter retail sales may be made unless ancillary to the
permitted business
d. There shall not be more than one employee who does not customarily
reside on the property affiliated with the Home Occupation.
e. The use shall not create a nuisance as defined by chapter 96.
3
3. Site Requirements
a. Exterior alterations or modifications that change the residential character
or appearance of the dwelling unit or accessory structure to that of a
commercial nature shall be prohibited.
b. Interior alterations or modifications shall not eliminate all of the
bathrooms, sleeping areas, or kitchen(s).
c. Signage. Home Occupations are allowed signage in accordance with
Sections §154.212 (G) (1) (a) and (K) (10).
d. The operation shall not create a demand for more than 3 parking spaces at
any given time, and no parking for the business shall be on-street. Off-
street parking shall be on a durable parking surface such as asphalt,
concrete, etc. The off-street parking area required for the principal
residential use shall be retained exclusively for the principal use.
e. Exterior Storage. No outside storage or display of products or
merchandise is permitted.
f. No stock in trade over 1,000 cubic feet shall be stored on the premises.
SECTION 4. The City Council of the City of Lake Elmo hereby amends Title XV: Land
Usage; Chapter 154: Zoning Code; Article V; to amend Section 154.103 Permits;
Certificates and Licenses; B. Certificate of Zoning Compliance by amending the following:
1. When Required. A certificate of zoning compliance is required for
the following activities:
a. A new use classification within an existing building or structure;
b. A change of use classification within an existing building or structure;
c. Addition, removal or change in parking or other on-site improvements;
d. Small accessory structures that do not require a building permit;
e. Home occupations;
f.e. Swimming Pools;
g.f. Antennas, including amateur radio antennas and wireless
communications facilities that meet the criteria for
administrative review in §150.111(C);
h.g. Fences six feet and less in height;
i.h. Driveways that are not authorized as part of an approved building permit;
j.i. Storm water management activities and structures not otherwise
permitted as part of a development application;
k.j. Other situations requiring additional review or
interpretation, as specified elsewhere in this ordinance.
4
SECTION 5. Effective Date. This ordinance shall become effective immediately upon
adoption and publication in the official newspaper of the City of Lake Elmo.
SECTION 6. Adoption Date. This Ordinance 08-219 was adopted on this ______ day of ___
2018, by a vote of ___ Ayes and ___ Nays.
LAKE ELMO CITY COUNCIL
_________________________________
Mike Pearson, Mayor
ATTEST:
_________________________________
Julie Johnson, City Clerk
This Ordinance 08-219 was published on the ____ day of ___________________, 2018.
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO. 2018-091
RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-219
WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-219, an
ordinance amending the City’s Zoning Use Types and Classification as it specifically relates to
Accessory Uses;
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo,
that the City Clerk shall cause the following summary of Ordinance No. 08-219 to be published in
the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 08-219, which adds
language within the City’s Accessory Use section of Zoning use types and classifications as it
relates to Home Occupations. The amended language was intended to clarify the expectations of
home occupations. The following is a summary of the adopted language.
- A certificate of zoning compliance is no longer needed for home businesses/occupation.
- The code provides examples of what is acceptable as a home occupation, such as a home
office. As well as other examples that would not be considered as acceptable as a home
occupation, such as a restaurant or tourist home.
- The City has also established operation requirements which lists out what is acceptable
for hours of operation, number of employees allowed, and states that the operation shall
not conflict with the nuisance section (Ch. 96) of the City code.
- Site requirements are also listed, which prohibits property owners from making
modifications to the home which would no longer make the dwelling usable as a
residence or give off the appearance of a commercial use.
The full text of Ordinance No. 08-219 is available for inspection at Lake Elmo city hall during regular
business hours.
BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City
Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of
the ordinance be placed in a public location within the City.
Dated: August 8, 2018
___________________________________
Mayor Mike Pearson
ATTEST:
____________________________________
Julie Johnson, City Clerk
(SEAL)
The motion for the adoption of the foregoing resolution was duly seconded by member
_____________________ and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
STAFF REPORT
DATE: August 8, 2018
REGULAR
ITEM #: 17
MOTION
TO: City Council
FROM: Ben Prchal, City Planner
AGENDA ITEM: Environmental Performance Standards – Ordinance Amendment
REVIEWED BY: Emily Becker, Planning Director
BACKGROUND:
Chapter 154.250 addresses the City’s expectations for environmental performance. This chapter
essentially has two sections which lays out standards for tree preservation/replacement and
landscaping requirements. The tree preservation plan applies to developments within any zoning
district except single family residential lots or clearing or cutting of trees for purposes of forestry
operations. It also applies to any grading or excavation projects resulting in the movement of
greater than 400 cubic yards of material per acre. Planning staff has been applying these
standards to new growth and development throughout the City. After working through some of
the newer developments and gaining feedback from the City’s new landscape architect, staff has
noticed portions of the code should be updated for clarification. Therefore, Staff is proposing
some amendments to tree preservation/replacement requirements and landscaping requirements.
Additionally, it was communicated by Council that the City’s parking lot screening requirements
were over burdensome and should be reanalyzed.
ISSUE BEFORE COUNCIL:
Should Council adopt an ordinance amending tree preservation, landscaping standards and
screening as it relates to parking lots?
PROPOSAL DETAILS/ANALYSIS:
Tree Preservation
- Language has been added to the definition of significant trees and specimen trees.
- Mitigation plan: trees must be planted in appropriate areas within the development
- Tree Replacement Calculation: the section was summarized to improve clarification
within subsection b.
- Exceptions: exceptions may be requested through the variance process. Subsection 2
gives council the guidelines for acceptable types of mitigation. Payment, woodland
management practice, or planting trees on City property.
- Penalty: When significant trees are removed from a site that was not noted on the plans it
will result in a one-to-one replacement penalty regardless if it is over the 30% allowance.
Comparison to Other Cities. The following outlines “tree preservation” practices of other
cities.
Forest Lake – Different zoning districts have different allowable percentages of removal. They
also offer a type of replacement similar to our proposal but smaller in size.
The applicant shall be responsible for furnishing and installing 1 Category A tree, 2 Category B
replacement trees, or 4 Category C replacement trees for every 125 square feet of significant
woodland damaged or destroyed, or any increment thereof. (Their categories are further defined
in the code). They may also pay a fee in lieu of physical replacement. Their percentage of
allowed removal is determined by the district. For example rural residential is 30% but “urban”
districts are 50%.
Mahtomedi - In heavily wooded areas, tree replacement shall be at a rate of one tree replaced for
each 3 significant trees lost. In areas which are not heavily wooded a replacement rate of one-to-
one shall be used. Significant trees are defined as coniferous trees six feet or more in height, and
deciduous trees are defined as trees eight inches or more in diameter.
Stillwater - For private lot development, there is a one-to-one replacement standard for all
significant trees removed over 35%. They also allow a fee to be paid when tree replacement is
not feasible. Trees removed for utilities and easements are replaced on a standard of 10 per acre.
Significant tree means a tree measuring at least six inches in diameter at 54 inches above the
base.
Woodbury – Woodbury allows for three options for tree replacement. There are multiple
factors that require tree replacement, but diameter inches over 30% must be replaced. The
applicant may replace the trees within the development per the replacement schedule, plant
replacement trees on City property (under direction of parks director), or pay the City a fee based
on diameter inches required for replacement.
Common Trees are replaced at a rate of 1/8th diameter inches removed.
Coniferous/Evergreen are replaced at a rate of 1/4th diameter inches removed.
Hardwood Trees are replaced at a rate of ½ the diameter inches removed.
Significant trees are defined by the same standard as Lake Elmo. Essentially Lake Elmo’s code
is almost the same as Woodbury’s with a few exceptions.
Landscaping around parking lots
After reviewing a proposed parking lots within the City, concern has been raised relating to the
screening requirements of parking lots. The main point of concern was that the screening would
inhibit pedestrian and vehicle views, potentially raising safety issues. Similar language relating
to screening requirements is also found in the Lake Elmo Design Guidelines and Standards
Manual.
It is important to keep in mind that the removal of this language would apply to any area within
the City. Varying screening requirements are commonly seen in other City ordinances.
Forest Lake: For parking lots adjacent the public realm, one shade tree planted evenly at 15 to
20 feet, screening consisting of or combination of decorative fence/wall or landscape berm. For
non-public realm, a high quality privacy fencing with landscaped screening shall be installed
between parking lots and residential uses.
Mahtomedi: Requires plantings, berms, or fencing no less than 3 feet in height. Parking lots
may be screened with a fence or wall between four to six feet in height.
Stillwater: Landscaping shall be provided in new parking lot construction and reconstruction
when abutting property located in residential districts shall be separated from such property by a
wall, planter or a view-obscuring fence; or a raised landscaped mound of earth, sand stones or
the like; or by a permanently maintained compact evergreen hedge; or a combination of any of
the preceding treatments.
Mounds View: All open, nonresidential, off-street parking areas of five (5) or more spaces shall
be screened and landscaped from abutting or surrounding residential districts in compliance with
subdivision 1103.08(6) of this Title. (1988 Code §40.07).
Chaska: Off-street open parking areas containing six (6) or more spaces, and all loading
facilities shall be screened from public streets which … Height of screening shall be at least four
(4) feet but no more than six (6) feet above level of parking lot, and shall be ten (10) feet above
the loading facility. Minimum opacity shall be 75 percent year round.
Lake Elmo Zoning Code
A. Perimeter Parking Lot Landscaping. Parking areas shall be screened from public streets
and sidewalks, public open space, and adjacent residential properties. The perimeter of
parking areas shall be screened as follows:
1. A landscaped frontage strip at least five (5) feet wide shall be provided between
parking areas and public streets, sidewalks, or paths. If a parking area contains
over one hundred (100) spaces, the frontage strip shall be increased to eight (8)
feet in width.
a. Within the frontage strip, screening shall consist of either a masonry wall,
fence, berm, or hedge or combination that forms a screen a minimum of three
and one-half (3.5) and a maximum of four (4) feet in height, and not less than
fifty percent (50%) opaque on a year-round basis.
b. Trees shall be planted at a minimum of one deciduous tree per fifty (50) linear
feet within the frontage strip.
Design Standards Manual
If the City opts to remove the above language, the following language should also be removed
from Lake Elmo Design Guidelines and Standards Manual.
Commercial/Business Park
f. Parking areas should be screened from view of public streets by means of grading and/or
landscaping.
g. Parking areas should be screened from adjacent structures with landscaping strips not
exceeding 4 feet in height in order to ensure pedestrian safety.
Village Mixed Use
f. Surface parking areas should be screened from view of public streets by means of grading
and/or landscaping.
FISCAL IMPACT:
The City is not expected to be impacted financially.
STAFF RECOMMENDATIONS:
Tree Preservation:
Staff as well as the planning commission are recommending approval of the amendments to the
environmental performance section of City code.
There were amendments to the ordinance presented to the commission. However, staff does not
feel they were impactful enough to specifically point out.
Perimeter Parking lot screening:
Staff as well as the planning commission does not recommend complete removal of screening
requirements for the front strip of parking lots. However, if Council feels they are still
burdensome staff would support relaxing the requirements.
“Move to adopt ordinance 08-220 amending landscaping, tree preservation and replacement
standards”
And
”Motion to adopt Resolution 2018-092 authorizing summary publication of Ordinance 08-
220”
ATTACHMENTS:
Ordinance 08-220
Resolution 2018-092
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION NO. 2018-092
RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE 08-220
WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 08-210, an
ordinance amending the City’s Environmental Performance chapter; and
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo,
that the City Clerk shall cause the following summary of Ordinance No. 08-220 to be published in
the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 08-220, which amends
language within the City’s Environmental Performance chapter as it relates to tree preservation
and landscape requirements. The amended language was intended to clarify the expectations of
the code. The following is a summary of the amendments.
- Box elder and Cottonwood trees will no longer be considered as a common tree.
- The definition for Nuisance Trees now included noxious/invasive trees such as Buck
Thorn, Box elder and Cottonwood trees.
- Planting of replacement trees will only be allowed on the parcel associated with the
development, unless an exception was determined through variance approval.
- A penalty has been established when a significant tree is removed which was not noted
on the landscape plan. The penalty shall be a direct one to one replacement.
- If plantings cannot be met on site, the variance process may allow payment of park
dedication funds, plantings on City property, or woodland management practices.
- A definition for ornamental trees has been added and may now count towards planting
calculations.
The full text of Ordinance No. 08-220 is available for inspection at Lake Elmo city hall during regular
business hours.
BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City
Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of
the ordinance be placed in a public location within the City.
Dated: August 8, 2018
___________________________________
Mayor Mike Pearson
ATTEST:
____________________________________
Julie Johnson, City Clerk
(SEAL)
The motion for the adoption of the foregoing resolution was duly seconded by member
_____________________ and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
1
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-___
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY
ADDING ADDITIONAL STANDARDS FOR LANDSCAPING STANDARDS
SECTION 1. The City Council of the City of Lake Elmo hereby amends Title XV: Land
Usage; Chapter 154: Zoning Code; Article VIII Environmental Performance; Section
154.257 by amending the following:
§ 154.257 TREE PRESERVATION.
A. Purpose. Within the City of Lake Elmo, trees and woodlands are considered a valuable
asset to the community. The City places a priority on protecting this asset and finds that it
is in the best interest to regulate the development and alteration of wooded areas within
the community. All builders, developers and subdividers shall comply with all the
provisions in the Zoning Code which address the preservation of existing significant
trees. All builders, developers and subdividers are encouraged to preserve all healthy
trees of significant value even if the trees do not meet the size requirements to be
considered significant trees.
B. Definitions. The following words, terms and phrases, when used in this section, shall
have the meanings ascribed to them in this subsection, except where the context clearly
indicates a different meaning:
Common Tree. Includes Ash, Aspen, Basswood, Box Elder, Catalpa, Cottonwood, Elm,
Hackberry, Locust, Poplar, Silver Maple, Willow and any other tree not defined as a
hardwood deciduous tree or a coniferous/evergreen tree.
Coniferous/Evergreen Tree. A wood plant, which, at maturity, is at least twelve (12) feet
or more in height, having foliage on the outermost portion of the branches year-round.
Tamaracks are included as a coniferous tree species.
Critical Root Zone (CRZ). An imaginary circle surrounding the tree trunk with a radius
distance of one (1) foot per one (1) inch of tree diameter. E.g. a twenty-inch diameter has
a critical root zone with a radius of twenty (20) feet.
Deciduous Hardwood Tree. Includes Birch, Cherry, Hickory, Ironwood, Hard Maples,
Oak and Walnut.
Diameter Breast Height (DBH). The diameter of trees at breast height, measured 4 ½ feet
(54 inches) above the ground.
Drip Line. The farthest distance away from the trunk of a tree that rain or dew will fall
directly to the ground from the leaves or the branches of the tree.
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Nuisance Tree. (1) Any living or standing tree or part thereof infected to any degree with
a shade tree disease (See Shade Tree Disease Below) or shade tree pest; (2) Any logs,
stumps, branches, firewood or other part of dead or dying tree(s) infected with a shade
tree disease or shade tree pest unless properly treated; and (3) Any standing dead trees or
limbs which may threaten human health or property. Also included, are noxious or
invasive trees such as buckthorn, boxelder, and cottonwood.
Ornamental Tree. A small tree, usually less than thirty (30) feet at maturity, often planted
for ornamental characteristics such as flowers or attractive bark.
Shade Tree Disease. Dutch elm disease (Ophiostoma ulmi or Ophiostoma novo-ulmi),
oak wilt (Ceratocystis fagacearum) or any other tree disease of epidemic nature.
Significant Tree. A healthy tree measuring a minimum of six (6) inches in diameter for
hardwood deciduous trees, 19 ft. in height or eight (8) inches in diameter for
coniferous/evergreen trees, or twelve (12) inches in diameter for common trees, as
defined herein.
Specimen Tree. A healthy, deciduous hardwood tree measuring equal to or greater than
thirty (30) inches in diameter breast height or a healthy coniferous/evergreen tree
measuring equal to or greater than twenty-five (25) feet in height.
Tree Preservation Plan. A plan prepared by a certified landscape architect or forester
indicating all of the significant trees in the proposed development or parcel. The Tree
Preservation Plan includes a tree inventory which includes the size, species, and location
of all significant trees proposed to be saved and removed on the area of development, and
the measures proposed to protect the significant trees to be saved.
Woodland Evaluation Report. A report prepared by a certified landscape architect,
forester, or land surveyor indicating the general location, condition, and species of
significant trees on a parcel planned for future development or grading activity. The
report must demonstrate that there will be no impact to existing significant trees as part of
the development or grading activity. Finally, the report must include the measures
proposed to protect significant trees on the site.
C. Tree Preservation Standards for Developing Properties
1. Applicability.
a. A Tree Preservation Plan, or suitable alternatives as determined by the City,
shall be submitted and approved for the following activities:
i. New Development in Any Zoning District. A Tree Preservation Plan
shall be required as part of any development or subdivision
application.
ii. Any grading or excavation project that result in the movement of
greater than 400 cubic yards of material per acre of site per §151.017.
iii. If the applicant is able to demonstrate that the proposed development
or major grading activity includes no impact to the significant trees on
the site, then the applicant may be exempt from the requirement to
submit a Tree Preservation Plan. It is the responsibility of the applicant
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to demonstrate that there are no impacts to significant trees through a
Woodland Evaluation Report or some other form of tree survey or
study.
b. A Tree Preservation Plan is not required for the following activities:
i. This section does not apply to the issuance of a development approval
for a single-family residence on an existing platted lot of record.
ii. This section does not apply to the harvesting of trees. For purposes of
this section, “harvesting” means cutting or clearing trees for purposes
relating to forestry operations, as defined in §154.012. “Harvesting”
does not include the clearing of land for purposes of development,
even where the trees are sold for purposes of creating lumber for
related purposes.
2. Tree Preservation Plan. All applicants shall submit a tree preservation plan
prepared by a certified forester or landscape architect in accordance with the
provisions of this section. During the review of an application for a building
permit, grading permit or Preliminary Plat, the tree preservation plan will be
reviewed according to the best layout to preserve significant trees and the efforts
of the subdivider to mitigate damage to significant trees.
3. Tree Preservation Plan Requirements. The Tree Preservation Plan shall be a
separate plan sheet(s) that includes the following information:
a. The name(s), certification(s), telephone number(s) and address(es) of the
person(s) responsible for tree preservation during the course of the
development project.
b. Tree Inventory. The Tree Preservation Plan must include a Tree Inventory
through one of the following methods:
i. Tree Inventory Individual. An individual inventory including an
identification system linked to metal field tags located four and one-
half (4.5) feet from grade on all significant trees must be identified on
a plan sheet in both graphic and tabular form.
ii. Tree Inventory Sampling. In cases of sites with large tracts of
significant trees, the City may approve the use of a sampling inventory
for all or portions of a site as an alternative to an individual inventory.
The sampling inventory must include the methodology for sampling,
identification ribbon around the perimeter of the sampling areas, and
metal field tags located four and one-half (4.5) feet from grade on all
significant trees in the sampling area. Within the sampling area, the
quantity, size, species, health and location of all significant trees must
be identified on a plan sheet in both graphic and tabular form. Based
on sampling, total estimates and locations of healthy significant trees
shall be provided.
iii. Tree Inventory Combination. With the approval of the City, sites that
include both large tracts of significant trees and areas of individual
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significant trees may utilize a combination of the individual and
sampling inventory methods.
c. Trees that were planted as part of a commercial business such as a tree farm or
nursery do not need to be inventoried on an individual tree basis. A general
description of the trees and an outer boundary of the planted area must be
provided. The burden of proof shall be on the applicant to provide evidence to
support the finding that the trees were planted as part of a commercial
business.
d. A listing of healthy significant trees inventoried in subsection (b) above.
Dead, diseased or dying trees do not need to be included in the totals.
e. A listing of the healthy significant trees removed, identified by the metal field
tag or some other form of identification used in the tree inventory in
subsection (b) above.
f. A listing of the healthy significant trees to remain, identified by the metal field
tag or some other form of identification used in the tree inventory in
subsection (b) above.
g. Outer boundary of all contiguous wooded areas, with a general description of
trees not meeting the significant tree size threshold.
h. Locations of the proposed buildings, structures, or impervious surfaces.
i. Delineation of all areas to be graded and limits of land disturbance.
j. Identification of all significant trees proposed to be removed within the
construction area. These significant trees should be identified in both graphic
and tabular form.
k. Measures to protect significant trees. and City standard tree protection detail.
l. Size, species, number and location of all replacement trees proposed to be
planted on the property in accordance with the Mitigation Plan, if necessary.
m. Signature of the person(s) preparing the plan.
4. Implementation. All sites shall be staked, as depicted in the approved Tree
Preservation Plan, and the required tree protection fencing shall be installed
around the critical root zone before land disturbance is to commence. The City
shall inspect the construction site prior to the beginning of the land disturbance to
ensure that protective fencing and other protective measures are in place. The
City has the right to inspect the site at any time for compliance with the plan. No
encroachment, land disturbance, trenching, filling, compaction, or change in soil
chemistry shall occur within the fenced areas protecting the critical root zone of
the trees to be saved.
5. Allowable Tree Removal. Up to thirty (30) percent of the diameter inches of
significant trees on any parcel of land being developed may be removed without
replacement requirements. Replacement according to the Tree Replacement
Schedule is required when removal exceeds more than thirty (30) percent of the
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total significant tree diameter inches. The following types of trees do not need to
be included as part of the tally of tree removals:
a. Dead, diseased, or dying trees;
b. Trees that are transplanted from the site to another appropriate area within the
city;
c. Trees that were planted as part of a commercial business, such as a tree farm
or nursery; or
d. Trees that were planted by the current property owner. In making such a
determination, the City shall consider consistency of the age of the trees, any
patterns in the location of trees, historical aerial photography and evidence of
intentional planting such as invoices, formal planting plans or cost sharing
agreements.
6. Mitigation Plan.
a. In any development or grading project where the allowable tree removal is
exceeded, the applicant shall mitigate the tree loss by either: by planting
replacement trees in appropriate areas within the development in accordance
with the Tree Replacement Schedule.
i. Planting replacement trees in appropriate areas within the development
in accordance with the Tree Replacement Schedule;
ii. Planting replacement trees on City property under the direction of the
Public Works Superintendent; or
iii. Some combination of above subsections (i) and (ii) to total the
equivalent number of replacement trees to meet the Mitigation Plan.
b. The form of mitigation to be provided by the applicant shall be determined by
the City.
c. The planting of trees for mitigation on residential projects shall be in addition
to any other landscape requirements of the City.
d. All trees, with the exception of ornamental trees, planted as landscaping on
commercial or mixed-use projects may be counted towards tree replacement
requirements.
7. Tree Replacement Calculations. Thirty (30) percent of the total diameter inches of
significant trees on the site may be removed without replacement. Any
percentage over 30 shall be replaced. The allowable thirty (30) percent removal
is first credited to the common trees removed, then the conifers, and lastly the
hardwood species. The following calculation procedure must be used to determine
tree replacement requirements:
a. Tally the total number of diameter inches of all significant trees on the site.
b. Calculate thirty (30) percent of the total diameter inches of significant trees on
the site. This is the allowable tree removal limit, or the number of inches that
can be removed without replacement. A calculation must be provided which
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breaks out the number of inches removed for hardwood, evergreen/deciduous,
and common trees. The 30% removal figure applies to each category
individually and trees are replaced according to the Tree Replacement
Schedule in subsection 8.
c. Tally the total diameter inches of common trees that will be removed and
subtract this number from the allowable tree removal limit.
d. If there are any allowable inches left, tally the total diameter inches of
conifer/evergreen tree species that will be removed and subtract this number
from the remaining allowable inches.
e. If there are any allowable inches left, tally the total diameter inches of
hardwood deciduous tree species that will be removed and subtract this
number from the remaining allowable inches.
f. If at any point in the above calculation procedure (a-e) the number of inches to
be removed exceeds the thirty (30) percent allowable removal limit, the
remaining inches of removal above the allowable limit must be replaced
according to the Tree Replacement Schedule in subsection 8.
8. Tree Replacement Schedule. Tree removals over the allowable tree removal limit
on the parcel shall be replaced according to the following schedule:
a. Common tree species shall be replaced with new trees at a rate of one-
fourth (1/4) the diameter inches removed.
b. Coniferous/evergreen tree species shall be replaced with new coniferous
or evergreen trees at a rate of one-half (1/2) the diameter inches
removed. Since coniferous species are often sold by height rather than
diameter inch, the following conversion formula can be used:
i. Height of Replacement Coniferous Tree/2 = Diameter Inches of
Credit
c. Hardwood deciduous tree species shall be replaced with new hardwood
deciduous trees at a rate of (1/2) the diameter inches removed.
d. Replacement Tree Size. Replacement trees must be a minimum of one
(1) inch in diameter.
9. Species Requirement. The City must approve all species used for tree
replacement. Ornamental trees are not acceptable for use as replacement trees.
Where ten or more replacement trees are required, not more than thirty (30)
percent of the replacement trees shall be of the same species of tree. Native
species are encouraged, and hardiness and salt tolerance should be considered
where applicable.
10. Warranty Requirement. Any replacement tree which is not alive or healthy, as
determined by the City, or which subsequently dies due to construction activity
within two (2) years after the date of project closure shall be removed by the
applicant and replaced with a new healthy tree meeting the same minimum size
requirement within eight (8) months of removal.
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11. Protective Measures. The Tree Preservation Plan shall identify and require the
following measures to be utilized to protect significant trees planned for
preservation:
a. Installation of snow fencing or polyethylene laminate safety netting placed at
the drip line or at the perimeter of the critical root zone, whichever is greater,
of significant trees, specimen trees and significant woodlands to be preserved.
No grade change, construction activity, or storage of materials shall occur
within this fenced in area.
b. Identification of any oak trees requiring pruning between April 15 and July 1.
Any oak trees so pruned shall be required to have any cut areas sealed with an
appropriate nontoxic tree wound sealant.
c. Prevention of change in soil chemistry due to concrete washout and leakage or
spillage of toxic materials, such as fuels or paints.
d. Removal of any nuisance trees located in areas to be preserved.
12. Compliance with the Tree Preservation Plan. The applicant shall implement the
Tree Preservation Plan prior to and during any construction. The tree protection
measures shall remain in place until all land disturbance and construction activity
is terminated or until a request to remove the tree protection measures is made to,
and approved by, the City.
a. No significant trees shall be removed until a tree preservation plan is approved
and except in accordance with the approved Tree Preservation Plan.
b. The City shall have the right to inspect the development and/or building site in
order to determine compliance with the approved Tree Preservation Plan. The
City shall determine whether the Tree Preservation Plan has been met.
c. Irreparable Damage. Where the City determines that irreparable damage has
occurred to a healthy significant tree that is designated to be preserved as part
of the Tree Preservation Plan, the tree shall be removed and replaced, and
protective fencing shall be provided.
c.d. Instances where (a) significant tree(s) is (are) removed due to development or
disturbed, which was not noted on the landscaping or tree removal plan will
result in a one to one replacement penalty regardless if it is over the 30%
allowance.
D. Specimen Trees. The removal of any specimen trees on a property located in any of the
urban zoning districts shall require a special permit and be subject to the Tree
Replacement Schedule for the purpose of mitigating great tree loss.
E.D. Financial Security. In cases where mitigation or tree replacement is required, the
City may require that a financial security, in a form acceptable to the City, be provided as
part of a development agreement or applicable permit to ensure compliance and
performance of the Mitigation Plan. The financial security will be released to the
applicant upon verification by the City that the Mitigation Plan was followed, and that all
replacement trees are planted and in a reasonable state of health. The financial security
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may be used to replace any replacement trees that have become damaged or diseased
after planting.
F.E. Exceptions
1. Exception Standards. Notwithstanding the City’s desire to accomplish tree
preservation and protection goals, there may be instances where these goals are in
conflict with other City objectives. These conflicts will most likely occur on
small, heavily-wooded parcels. At the discretion of the City Council Developers
may ask for exceptions Tthrough the variance process as indicated in 154.109, .
eExceptions may be granted if all of the following conditions exist:
a. It is not feasible to combine the subject parcel with adjacent parcels that
could use the parcel as required green space;
b. The subject parcel is five (5) acres in size or less;
c. Strict adherence to the Tree Preservation Ordinance would prevent
reasonable development that is consistent with the Comprehensive Plan and
desirable to the City on the parcel; and
d. The exception requested is the minimum needed to accomplish the desired
development.
2. Reduced Mitigation for Exceptions. If an exception is granted, relief from the
requirements of the ordinance may take the form of reduced mitigation
requirements, greater allowable tree removal, higher thresholds for determining
significant trees, or any combination of the above. The City Council will
determine which form of relief best balances the objectives of the City and tree
preservation. The Council may require payment of park dedication fees;
woodland management practices; or planting of replacement trees on City
property under direction of the Public Works Director as a condition of variance
approval.
(Ord. 08-077, passed 5-07-2013)
SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV: Land
Usage; Chapter 154: Zoning Code; Article VIII; Environmental Performance Standards;
Section 154.258 Landscape Requirements by amending the following:
§ 154.258 LANDSCAPE REQUIREMENTS.
All development sites shall be landscaped as provided in this section in order to control erosion
and runoff, moderate extremes of temperature and provide shade, aid in energy conservation,
preserve habitat, provide visual softening of, especially, urban development, and generally
enhance the quality of the physical environment within the city.
A. Landscape Plan Required. A landscaping plan is required for all new commercial,
industrial, institutional, and multi-family development, all planned unit developments,
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and all subdivisions, with the exception of minor subdivisions, as defined in Chapter 154.
The landscape plan shall be prepared by a certified landscape architect and include the
following:
1. The location, size, quantity, and species of all existing and proposed plant
materials.
2. Methods for protecting existing trees and other landscape material, consistent
with §154.257.
3. Structural and ground cover materials.
4. Provisions for irrigation and other water supplies.
5. Details and cross sections of all required screening.
6. Special planting instructions.
7. City standard plan notes and drawings.
6.8.Utilities and driveways shall also be clearly shown on the plans.
B. Design Considerations. The following design concepts and requirements shall be
considered when developing a landscape plan.
1. To the maximum extent possible, the landscape plan shall incorporate existing
trees and other vegetation on the site.
2. Landscaped areas should be of adequate size to allow proper plant growth, protect
plantings from vehicular and pedestrian traffic, and provide adequate areas for
plant maintenance.
3. A variety of trees and shrubs should be used to provide visual interest year round.
No more than fifty percent (50%) of the required number of trees and shrubs may
consist of any one species. A minimum of twenty-five percent (25%) of the
required number of trees shall be deciduous shade trees, and a minimum of
twenty-five percent (25%) shall be coniferous trees. Ornamental trees may be
used when applied towards landscaping requirements. However, the number of
trees shall not exceed 15% of the required amount.
4. Final slopes greater than 3:1 will not be permitted without special treatment such
as terracing, retaining walls, or special ground covers.
5. All plant materials, except trees planted per the Tree Replacement Schedule, shall
meet the following minimum size standards in Table 6-1. Trees planted per the
Tree Replacement Schedule shall meet the minimum requirements outlined in
Section 154.257 (C) (8) (d.).
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Table 6-1. Minimum Size Standards for Landscape Materials
Plant Type Minimum size at planting
Trees:
Evergreen 6 feet in height
Deciduous – shade 2.5 inches caliper, measured 6 inches from base
Deciduous - ornamental 2 inches caliper, measured 6 inches from base
Shrubs:
Evergreen # 5 container*
Deciduous # 5 container*
Shrubs used for screening (evergreen or deciduous) # 5 container*
* Approximately 5 gallons. See American Standards for Nursery Stock, ANSI 260.1-2004 for exact specifications.
* This table and its requirements do not apply to the tree replacement schedule
6. As an alternative to the minimum standards for landscape materials, a landscape
plan prepared by a qualified professional certifying that said plan will meet the
intent of this Section may be submitted.
6.7. As a general rule, trees should be planted ten feet away from all utilities
including water and sewer stubs, unless approved by the City’s Landscape
Architect.
C. Landscaping of Setback Areas. All required setbacks not occupied by buildings, parking,
paths or plazas shall be landscaped with turf grass, native grass, trees, shrubs, vines,
perennial flowering plants, and surrounding pervious ground cover.
1. A minimum of one (1) tree shall be planted for every fifty (50) feet of street
frontage, lake shore or stream frontage, or fraction thereof.
a. Trees adjacent to streets shall be planted within the front yard and may be
arranged in a cluster or placed at regular intervals to best complement existing
landscape design patterns in the area.
b. Salt tolerance and root structure should be considered when selecting tree
species adjacent to streets, sidewalks and parking areas.
c. Where property abuts a lake or stream, trees shall be planted at intervals of no
more than fifty (50) feet along the shoreline, except where natural vegetation
is sufficient to meet this requirement.
2. In addition to the requirements of C.1 above, a minimum of five (5) trees shall be
planted for every one (1) acre of land that is developed or disturbed by
development activity. Such trees may be used for parking lot landscaping or
screening as specified in subsections D and E below.
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D. Interior Parking Lot Landscaping. The purpose of interior parking lot landscaping is to
minimize the expansive appearance of parking lots and provide shaded parking areas.
Landscaping shall consist of planting islands, medians and borders, comprising the
required planting area specified under item (1) below.
1. At least five (5) percent of the interior area of parking lots with more than thirty
(30) spaces shall be devoted to landscape planting areas. Areas may consist of
islands or corner planting beds.
2. Shade trees shall be provided within the interior of parking lots (in islands or
corner planting beds) in accordance with the following table:
Table 6-2. Minimum Required Tree Planting for Parking Lots
Number of Parking Spaces Minimum Required Tree Planting
0 – 30 None required
31 - 100 1 tree per 10 spaces or fraction thereof
101+ 1 tree per 15 spaces or fraction thereof
E. Perimeter Parking Lot Landscaping. Parking areas shall be screened from public streets
and sidewalks, public open space, and adjacent residential properties. The perimeter of
parking areas shall be screened as follows:
1. A landscaped frontage strip at least five (5) feet wide shall be provided between
parking areas and public streets, sidewalks, or paths. If a parking area contains
over one hundred (100) spaces, the frontage strip shall be increased to eight (8)
feet in width.
a. Within the frontage strip, screening shall consist of either a masonry wall,
fence, berm, or hedge or combination that forms a screen a minimum of three
and one-half (3.5) and a maximum of four (4) feet in height, and not less than
fifty percent (50%) opaque on a year-round basis.
b. Trees shall be planted at a minimum of one deciduous tree per fifty (50) linear
feet within the frontage strip.
2. Alongside and rear property lines abutting residential properties or districts,
screening shall be provided, consisting of either a masonry wall, fence or berm in
combination with landscape material that forms a screen a minimum of four (4)
feet in height, a maximum of six (6) feet in height, and not less than ninety
percent (90%) opaque on a year-round basis. Landscape material shall include
trees, planted at a minimum of one deciduous or coniferous tree per forty (40)
linear feet along the property line.
F. Screening. Screening shall be used to provide visual and noise separation of intensive
uses from less intensive uses. Where screening is required in the City Code between uses
or districts, it shall consist of either a masonry wall or fence in combination with
landscape material that forms a screen at least six (6) feet in height, and not less than
ninety percent (90%) opaque on a year-round basis. Landscape material shall include
trees, planted at a minimum of one deciduous or coniferous tree per forty (40) linear feet
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along the property line. Additional landscape material such as shade trees or trellises may
be required to partially screen views from above.
G. Maintenance and Installation of Materials. Installation and maintenance of all landscape
materials shall comply with the following standards:
1. All landscape materials shall be installed to current industry standards.
2. Irrigation or other water supply adequate to support the specified plant materials
shall be provided.
3. All required landscaping and screening features shall be kept free of refuse and
debris.
4. All landscape materials shall be guaranteed for two (2) years. Any landscape
material that dies or becomes diseased before the end of the second (2nd) year
after installation shall be replaced by the developer.
5. Continuing maintenance and replacement of landscape materials shall be the
responsibility of the property owner beyond two years of initial installation.
H. Financial Security. The City will require that a financial security, in a form acceptable to
the City, be provided as part of a development agreement or applicable permit to ensure
compliance and performance of the Landscape Plan. The financial security will be
released to the applicant upon verification by the City that the Landscape Plan was
followed, and that all landscape materials are planted and in a reasonable state of health.
The financial security may be used to replace any landscape materials that have become
damaged or diseased after planting. Adequate security must be retained to ensure
performance for at least two years after the installations have been completed.
(Ord. 08-087, passed 8-20-2013
SECTION 3. Effective Date. This ordinance shall become effective immediately upon adoption
and publication in the official newspaper of the City of Lake Elmo.
SECTION 4. Adoption Date. This Ordinance 08-___ was adopted on this ______ day of ___
2018, by a vote of ___ Ayes and ___ Nays.
LAKE ELMO CITY COUNCIL
_________________________________
Mike Pearson, Mayor
ATTEST:
_________________________________
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Julie Johnson, City Clerk
This Ordinance 08-____ was published on the ____ day of ___________________, 2018.